Grand National Curling Club Annual Meeting Minutes
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Grand National Curling Club Annual Meeting Minutes Date: May 19, 2018 Meeting began: 10:00am In attendance: Gwen Krailo-Lyons (President), Charlie Brown (1st VP), Benj Guzman (2nd VP), Jennifer Bragg (Secretary), Peter Lyons (Treasurer), Peter Ellis (Member at Large), Maryann Vermeulan (Member at Large), and George Shirk (Member at Large) Old Business: Gwen Krailo-Lyons Dorothy Roach and the Awards Committee made George Shirk an Honorary Life Member for his service to the GNCC. George served many years on the Ross Tarlton Committee and served as Director on the GNCC Executive Board. George has been Gwen’s editor for her President’s messages in the GNCC Curling News and he spent countless hours editing the 150th Anniversary Book. Call to Order: Gwen Peter Ellis makes a motion to establish Roberts Rules of Order. Peter Lyons. seconds this motion. The vote was unanimously in favor. Any information in the Handbook that is incorrect should go to Jennifer Bragg. Gwen thanks the Reps, Presidents and Board of Directors for their time and welcomes all guests in attendance Roll Call of Attendance/Quorum: Jennifer Bragg Present: Albany Curling Club, Anthracite Curling Club, Ardsley Curling Club, Belfast Curling Club, Blue Ridge Curling Club, Boston Curling Club, Brooklyn Lakeside Curling Club (Proxy,) Broomstones Curling Club, Bucks County Curling Club, Cape Cod Curling Club, Chesapeake Curling Club (Proxy,) Curling Club of the Berkshires, Curling Club of Virginia, Diamond State Curling Club, Finger Lakes Curling Club, French Creek Curling Club, Granite Curling Club, Jersey Pinelands Curling Club, Kayuta Lake Curling Club, Lake Placid Curling Club, LBI Curling Club, Long Island Curling Club, Marlborough Curling Club, Merrimack Valley Curling Club, Mount Washington Valley Curling Club, Nashua Country Club, New Pond Curling Club, Norfolk Curling Club, Nutmeg Curling Club (Proxy,) Ocean State Curling Club, Orlando Curling Club (Proxy,) Peachtree Curling Club, Petersham Curling Club, Plainfield Curling Club, Potomac Curling Club (Proxy,) Rochester Curling Club, Rutland Rocks Curling Club, Schenectady Curling Club, South Shore Curling Club, The Country Club, Triangle Curling Club, Utica Curling Club (Proxy,) 39 Clubs are present, we have a Quorum. Jackie (?) motions to waive the reading of the minutes. Peter Lyons seconds the motion and the vote passed unanimously. Correspondences: Jennifer Bragg 1. Thomas Stone of the 300 Committee Land Trust thanked the GNCC for their contribution of $50 to continue to preserve Falmouth’s woods, marshes and seascapes. This is in memory of Phil Robertson. 2. A note of appreciation from Anne Robertson, Phil’s wife. 3. A note of appreciation from Anne, Phil’s daughter. Treasurer’s Report: Peter Lyons In the Annual Meeting packet are 5 reports. 1. 2016-2017 Budget vs Actual. Most of the deficit comes from lending $17,000 to the Stone Lease Program to purchase additional stones. This money will be paid back to the Operating Account quarterly. $2,000 payment was made before the close of the fiscal year and a $2,000 payment will be made at the end of the month. All 37 sets of stones are currently leased out. 2. Assets Sheet This shows a comparison of this past fiscal year ending 2016-2017. The Operating Account and the Money Market combined total $100,949.52 at the close of the fiscal year. Current balance is $101,011.64. We have several large bills to pay prior to the start of our dues collection period in December, Accountant’s fees, insurance, newsletter and Annual Meeting expenses. The Operating Account includes $3,919.04 from last year’s junior camp earmarked for upcoming junior camps. 3. Profit & Loss For fiscal 2017-2018. The budget was based on a projected revenue of $76,400.00, including $4,400.00 from the USCA for the 2016-2017 play down season. With revenue of $87,138.93 and expenses of $78,550.97, the treasury has a surplus of $8,587.96 for fiscal year 2017-2018. 4. Balance Sheet From our Accounting package and is unaudited. Files are currently with McCaffery and Co, CPA. • Contingency Fund is in the low range per the accountant’s recommendation for a non-profit of our size. They recommend 1 to 1 1/2 years’ worth of expenses. Peter recommended to the Executive board that we increase the Contingency Fund by $10,000.00 this year. This is a restricted account. • The Memorial Trust has 3 outstanding loans (Peachtree, Petersham and Utica) and all are being paid on schedule. The total outstanding amount is $17,346.00. Peachtree’s first payment is not due yet. Petersham $20,000.00 loan has one payment of $1,749.00 left and is due by June 2018 • The Legacy Trust granted its first request of $27,157.28 from Charlotte Curling Association for heaters. This loan is being repaid on schedule. The outstanding balance is $18,552.99. This will be paid in full in August 2021. Pittsburg received a loan of $55,000.00 with a second loan of $20,000.00 anticipated. The first payment is not due yet. • The 2nd Century Fund has exceeded its reserve with a balance of $46,607.82. 5. Final Report The proposed budget for fiscal year 2018-2019 based on expected revenue of $71,094.00 for dues, $5,156.00, a reimbursement from the USCA for the 2017-2018 play down registrations and $1,500.00 in advertising. With the anticipated passage of the NMP, next year’s reports will look quite different. The Executive Board approved Gwen’s suggestion to follow the USCA model for discount membership dues for the first two years so new clubs can become financially stable. A 66% discount year one and a 33% discount year two. Of the $76,100.95 in dues collection, $56,043.00 from dedicated ice clubs, $18,457.28 from arena ice clubs, $1,267.67 from paper clubs and $330 from natural ice. The Executive Board signed a 3-year contract with Goldline Curling Supplies. Each club gets a 10% discount below wholesale prices. McCafferty and Co, CPA conducted their 5th annual review of the GNCC last May. The accountants are extremely happy with the redundancy built into our system. Peter is pleased to report that the GNCC is in sound financial standing and there is no plan to increase dues. Carl Thomas makes a motion to accept the Treasurer’s Report. Maryann Vermeulan seconds it. All are in favor. President’s Report: Gwen Gwen has been involved in the Curling community in 1988 and 11 years later she joined the GNCC Board. Gwen has served the GNCC for the past 19 years. Gwen thanks Joel Leneker for his creativity with the Anniversary Pin and tartan. She also commends Joel on his successful “Curl Up with a Partner” program. Gwen researched our 150 years of history to create the 298-page book of the History of the GNCC. She thanks George Shirk for serving as her editor. Gwen will continue to be a part of the GNCC as part of the Mentoring Program. There are nine new clubs what have joined in the past 2 years and our membership grew from 4,919 to 5,704. Gwen thanks the Club Reps, Club Presidents and the GNCC Board for all they’ve done and she is confident, with the new governance changes that GNCC will be able to successfully move forward as we start our next 150 years. Events Leading to Nationals: Maryann Vermeulan The full report can be found in the Annual Meeting folder. Maryann thanked Michael Stefanik, Emily Anderson and Joel Leneker for their help with the Juniors and the Mixed Events. Maryann thanks Emily Anderson for accepting the position as the GNCC Junior Coordinator. Maryann reports on the Events leading to Nationals • The Men’s and Women’s Club Championships. The two events were combined because of the low number of Women’s teams registering. 6 Women’s teams and 17 Men’s teams entered. • The GNCC has awarded Team Stopera from Ardsley as the GNCC Club National Playdown champions by defeating Team Guzman from Broomstones at Club Nationals. • This was year 2 of the Junior U-18 Regional Championship. The Men’s team which included Eli Clawson, Daniel Casper, Marius Kleinas and Christopher Pingitore placed fourth in the National Finals and the Women’s team which included Susan Dudt, Rebecca Rodgers, Anna Cenzalli, and Sydney Mullaney won the Silver Medal at Nationals. • 7 teams competed in the GNCC Mixed Championship held in Rochester. The GNCC Champions were Rochester’s team of Caitlin Maroldo, Jeff Pulli, Rebecca Anderson and Jason Scott who finished fourth in this event. • The USA team skipped by Ardsley’s Andrew Stopera competed at the World’s Junior Championship in Scotland and finished in fourth place. Sara Anderson and Korey Dropkin finished 13th overall in the World’s Mixed Doubles Championship in Sweden. Three curlers, coached by Wayne Anderson competed in the 2017 World’s Mixed Championship in Switzerland last October. The team consisted of Hunter Clawson, Emily Anderson, and Caleb Clawson. They earned a spot in the finals but lost to Sweden in an extra end. • Officials: To maintain the quality of our championships, we have increased our pool of umpires. At our request, the USCA scheduled officiating training at GNCC locations for the past two seasons. The USCA lists over 300 certified officials but this list is clearly outdated. Maryann is working with Chief Umpires Ken McPartlin and Herb Kupchik to identify all the officials within the GNCC. 2nd Vice President’s Report: Benj Guzman Benj reports that it’s great to see all the events that the GNCC holds as well as the volunteers who come out to help.