July 31, 2017 ______

MEMORANDUM

TO: Members of Council FROM: Tanisha R. Briley, City Manager DATE: July 28, 2017 RE: July 31, 2017 ______

MEETINGS & REMINDERS

Monday, July 31 - 6:15 p.m. - Committee of the Whole - 6:45 p.m. - City Council, Special Meeting

Tuesday, August 1 - 6:00 – 9:00 p.m. - Safety Forces Night

Monday, August 7 - 6:00 p.m. - Administrative Services Committee

Tuesday, August 8 - 7:00 p.m. - CDBG Public Hearing

Tuesday, August 15 - 7:00 p.m. - CDBG Public Hearing

There will be no Council meetings in August. Meetings will resume on September 5.

LEGISLATION

1. Boss Dog Brewery 2. FutureHeights 3. Coventry Village SID 4. evo DOMUS Loan 5. Objecting to liquor permits • Helen’s Game Time • Noble Gas • Shillelaghs

GENERAL INFORMATION

1. Enclosed are the Council Update and Agenda. 2. Enclosed is a Community Outreach update from the Vice City Manager. 3. Enclosed is an update from the Public Works Director. 4. Enclosed is an update from the Utilities Commissioner. 5. Enclosed is an update from the Economic Development Director. 6. Enclosed is an update from the Parks and Recreation Director. 7. Enclosed is the weekly activity report from the Fire Chief. 8. Enclosed is the weekly activity report from the Police Chief. 9. Enclosed is a report from SafeBuilt. 10. Enclosed is information regarding the CDBG public hearings. 11. Enclosed are BZA resolutions.

TRB/jkw Enclosures

COUNCIL UPDATE

JULY 28, 2017

1. LEGISLATION

• Coventry Village SID. This resolution declares the necessity of implementing a public services plan for the Coventry Village Special Improvement District of Cleveland Heights, Ohio Inc.

• Evo DOMUS Loan. This resolution authorizes the City Manager to enter into an agreement with K and K One Holding, LLC (dba evo DOMUS), for a commercial revolving loan under the City’s Economic Development Loan Fund Program for assistance in the relocation from Cleveland to the Cedar Taylor District in Cleveland Heights.

• Helen’s Game Time. This resolution objects to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Fitzdunn, LLC (dba Helen’s Game Time), 3962 Mayfield Road; and requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

• Noble Gas. This A resolution objects to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Noble Roman, Inc. (dba Noble Gas), 2610 Noble Road; and requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

• Shillelaghs. This resolution objects to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to 5855 East Glenn, Inc. (dba Shillelaghs), 2555 Noble Road; and requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

• Boss Dog Brewery. This resolution amends Resolution No. 13-2017 to increase the footage of City property being leased to Boss Dog Brewery Co., LLC for its outdoor dining and increases the lease amount.

• CDC Working Group. This resolution affirms City Council’s intent to partner with FutureHeights in the creation of community development corporation and authorizes

Page | 1

the City Manager to appoint a working group relating to formation of a community development corporation and to include FutureHeights as a collaborator within the working group.

2. NATIONAL RESOURCE NETWORK PRESENTATION – SEVERANCE TOWN CENTER • Representatives from HR & A will present their findings at the Committee of the Whole meeting on Monday immediately following the Special City Council meeting. An early draft of the report is enclosed to assist preparation for the discussion. The report will be finalized by the HR & A team following input from Council.

3. COUNCIL RECESS • Council packets will cease during the August recess. The next packet will be distributed on Friday, September 1, 2017.

4. CHECKS BETWEEN $10,000 - $50,000 • Glaus, Pyle, Schomer, Burns - $39,107.93: Cedar Road Resurfacing Admin/Inspection Services • Hall Public Safety - $11,584.37: Installation of L-3 Dash Camera Equipment - Police • In Klein Productions - $28,300.00: Cain Park Performance - Lyle Lovett 8/03/17 • Lykins Oil Company - $12,432.02: #9 No Lead Gas w/Ethanol 87 • O'Reilly Equipment - $13,020.00: Parts/Labor to install Galion Dump Body, Lift Gate and Misc Repairs - Vehicle #965 • Ruff Neon & Lighting - $24,786.64: Labor/Materials to replace Ground lights w/LED @City Hall/Cain Pk Theater, Repairs to Poles @Denison/Forest Hill Pk • Rumpke - $40,845.42: Solid Waste Disposal • Safebuilt Ohio - $40,196.38: Building Inspection for May, 2017 • Suite Tours, LLC - $25,000.00: Cain Park Performance - Stephen Stills & Judy Collins 7/28/17

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Committee of the Whole

July 31, 2017 Agenda

Note: Special City Council Meeting to begin at 6:45pm.

1. Legislation Overview

2. National Resource Network Presentation – Severance Town Center

3. Executive Session: To consider the terms of a purchase of real property for public purposes

TO: TANISHA R. BRILEY, CITY MANAGER

FROM: SUSANNA NIERMANN O’NEIL, ASSISTANT CITY MANAGER

RE: COMMUNITY OUTREACH UPDATE

DATE: JULY 27, 2017

COMMUNITY RELATIONS:

The following block parties are scheduled from now until September 10th :

• Saturday July 29th – Rushleigh (Hartwood to Noble) noon to dusk • Saturday, August 5th – Canterbury(Fairmount to Cinder path) 3 to 8:00pm • Saturday, August 5th –Meadowbrook (Silsby to Goodnor) 10 to dusk • Saturday , August 12th – Edgehill (Woodward to Cottage Grove) 3 to dusk • Saturday , August 12th – Rumson (Newberry to Burlington) 3 to 7:00pm • Saturday , August 12th – Arlington ( Fairfax to Monmouth) 8:00am to dusk • Sunday , August 13th – Delaware (Cedar to North Park 4:00pm to dusk • Saturday , August 19th –Berkeley ( Compton to Minor Park) 3 to 8:00pm • Saturday , August 19th - West St. James (Fairmount to Demington) 10 to 9 • Sunday , August 20th – Crest ( Mayfield to Wood) Noon to dusk • Saturday , August 26th – Coleridge (Coventry to Lamberton) 3-9:00pm • Saturday, August 26th – Shaker Rd. (E Monmouth to Fairmount) 4 to 8:00pm • Saturday , August 26th –Corydon (Lee to Stratford) 9:am to 9:00pm • Sunday , September 3rd –Middlehurst (Somerton to Hampshire ) 9 to dusk • Sunday , September 3rd – North St. James ( Fairmount to Cedar) 1 to dusk • Saturday , September 9th – Hyde Park ( Lee to Minor Park) 3 to 8:00pm • Saturday , September 9th – East Derbyshire (Cottage Grove to Lamberton ) • Saturday, September 9th – Westminister 10:00am to 5:00pm • Saturday , September 9th – Scarborough ( Lamberton to Stratford)1:00 pm to dusk

SAFEBUILT EVALUATION REPORT:

• Please see attached the Safebuilt Evaluation report ( for year one of the three year contract ) that was presented at the Public Health & Safety Committee meeting on July 26 , 2017 . • Please see attached the procedures that are in place regarding the posting of permit revenue to the proper codes in the City’s Finance Department and the communication process to Safebuilt inspectors. (These procedures also presented at the Committee meeting).

CEDAR-LEE MINI PARK:

• Staff ( Mannarino, Spenser, O’Neil, Rothenberg) met with Future Heights Micha Kirman to discuss the Cedar Lee Mini Park. A citizen group is forming to be called the “Friends of the Cedar Lee mini park” and they would like to take over the landscaping and maintenance of the Park in 2018. For the time being the City will trim the trees , pick up trash, etc. While members of the citizen group will begin putting in Fall plantings and annuals.

HEIGHTS MUSIC HOP:

• This year the Heights Music Hop will be on 3 nights : Thursday September 7th on Coventry ; Friday September 8th at Cedar Fairmount and Saturday September 9th at Cedar Lee. The Cedar Lee Hop will feature a “Silent Disco” on the green space – patrons wear headphones and only they can hear the music while they dance. Should be interesting.

HEIGHTS HOMECOMING PARADE:

• The parade will be on Friday October 6th from 5:00 – 6:00pm . A tent will be set up on the Lee Road green space for alumni to cheer on the participants in the parade. (It is alumni weekend). 4th Annual CLEVELAND HEIGHTS SAFETY FORCES NIGHT Tuesday, August 1, 2017 6:00-9:00pm 1 Monticello Blvd. & Mayfield Rd. Cleveland Heights Community Center

• Meet and interact with some of the officers of the Cleveland Heights Police Departments as well as the Fire Department. • Take an interactive look at the tools and equipment both departments use. • Information on personal safety and fire safety topics. • Literature, handouts and information about the Cleveland Heights Police Academy and Citizens Police Academy.

S.W.A.T. Team Bomb Squad Bike Unit K9 Unit Fire Truck Ambulance “Fire House”

Complimentary Hot Dogs / Chips / Pop / Water / Sno Cones / T-shirts (while supplies last) Caricature Artist / Balloon Twister for the kids /Bicycle Raffle Cleveland Heights residents can also bring their bicycles to get bike licenses free of charge.

To: Tanisha Briley-City Manager From: Alex Mannarino-Director of Public Works Date: July 28, 2017 Re: Weekly Update

Cedar Road Resurfacing/Cedar-Fairmount Streetscape

Perk will be temporarily closing the intersection of South Overlook and Cedar for approximately 5 days for the reconstruction of the bus pad at the intersection. Detour signs will be posted at North Park and South Overlook, and Cecil Court and South Overlook. Notices will be distributed to homes within the neighborhood.

The finish course of asphalt has been laid from Westminster to Norfolk.

Work continues on the adjustment of the manholes and catch basins on the south side of Cedar within the business district from Norfolk to Euclid Heights. The contractor will start removing and replacing curb on the south side of street starting at South Overlook moving east sometime next week.

We have not experienced any set-backs.

Lee Road Streetscape

No new updates

Noble Road Resurfacing (Cuyahoga County Project)

The county is working on sewer and manhole casting adjustments, and curb replacement on the east side of the street. They have not experienced any major set- backs.

Construction Project Updates

Mayfield Signalization

No new updates.

Dominion East Ohio

Cedar Road Accelerated Pipeline Replacement PIR-2083

Red dirt is awaiting Dominion East Ohio’s final inspection.

Service Department

All operations continued as normal.

Date: July 28, 2017

To: Tanisha Briley, City Manager

From: Collette Clinkscale, Utilities Commissioner

Subject: Utilities Department Weekly Update

Water

• Repaired water main break at 3292 Redwood • Repaired connection leak at 3714 Blanche • Repaired connection leak at 2221 Westminster • Repaired water main break and broken catch basin lateral at 1642 Maple • Backfilled site of CWD water main repair at 3556 Newbury • Assisted CWD with locating valves on Superior and Belmar for water main breaks • Investigated fire hydrant complaints • Repaired tree lawns at various locations due to water repairs • Made street repairs to various locations due to water repairs • Flushed out curb boxes on CH delinquent accounts • Obtain final readings for new owners per CWD request

Sewer

• Processing 2nd quarterly billing for local sewer and landfill • Ran sewer machine on Tullamore, Rydalmount (2), Kingston, E. Overlook, Coventry, and Rushleigh • Televised sanitary sewer at 2829 North Park • Repaired catch basin at Lee and Whitethorn • Check Overflow Routes A, B and C • Made street repairs to various locations due to water repairs • Cuyahoga County Public Works assisted in cleaning drains at Fire Stations #1 and #2 • Removed bushes at 2863 Noble Road • Catch basin inspection detail in progress; Inspectors assigned to check catch basins in four different areas of the city.

Other • Met with CWD on meter change out and miscellaneous issues • Phone conference with Wade Trim and Brown & Caldwell on Consent Decree items • Preparing application for Suburban Water Main Renewal Program July 28, 2017

Cleveland Heights Economic Development

To: City Manager Tanisha Briley From: Economic Development Director Tim Boland Subject: Activities Report – July 28, 2017

Activities and Initiatives:

1. Top of the Hill Staff is ramping up work on the Development Agreement at this time. An important part of this process is holding a community meeting on the project. That meeting has been scheduled for Tuesday, September 19 at 7pm at the Community Center. We will continue to provide updates as the Development Agreement process unfolds.

2. Severance Town Center A presentation will be given on the National Resource Network’s report and analysis regarding Severance Town Center at Monday’s meeting. The report is included in your packet to review in advance of Monday’s presentation.

3. Business Retention Expansion Attraction Creation (BREAC) Initiative: BREAC activity highlights include: • Met with three existing businesses • Toured two available properties • Continued work with three leads for new businesses • Responded to two new inquiries for commercial space • Updating of listings on Available Properties web-based tool.

4. Boss Dog Brewery Patio Lease In February, Council approved legislation permitting the City Manager to enter into a lease with Boss Dog Brewery to use a portion of City-owned property and public right of way for their outdoor dining area. As design work continued, Boss Dog Brewery’s plans for their patio now calls for using an additional 114 feet of public right of way than what was originally agreed to by Council. They are requesting approval for the additional square footage in order to incorporate a handicap assessable entrance into the project. The new agreement would be for +/- 1,074 square feet (613 square feet of City property and 461 square feet of public right of way). The new annual lease rate would be $2,200. The project was originally approved for 960 square feet and a $2,000 annual lease rate. The updated site plan is included in your packet. July 28, 2017

Legislation has been prepared for Council to consider to approve the revised lease.

5. evo DOMUS Based on previous Council review of the project, legislation has been prepared for Council to approve the proposed loan to facilitate evo DOMUS’ relocation to and investment in Cleveland Heights.

6. Medical Marijuana The State Board of Pharmacy, responsible for regulating Ohio’s medical marijuana dispensaries, released Draft Dispensary Districts this week. The Districts were developed to help insure a broad geographic distribution of the 60 dispensaries in order to provide better access to all parts of the State. Cuyahoga County, designated as Northeast District 1, has been allocated up to five dispensaries. The number of applications in the County will likely far exceed that number so competition to get one of the five licenses in the County will be high.

7. Outreach Staff attended/participated in the following meetings:

• Coventry School community meeting on Thursday, July 27 • Future Heights Planning & Development Committee on Friday, July 28

Thank you, Tim Boland Economic Development Director DRAFT

City of Cleveland Heights Severance Town Center: Redevelopment Feasibility and Owner Engagement Final Report DRAFT CONFIDENTIAL July 31, 2017 DRAFT Table of Contents

Introduction 2 Stakeholder Engagement 9 Market Analysis 13 Site & Financial Analysis 55 Owner Engagement 60

CITY OF CLEVELAND HEIGHTS 1 DRAFT

INTRODUCTION STAKEHOLDER ENGAGEMENT MARKET ANALYSIS SITE & FINANCIAL ANALYSIS OWNER ENGAGEMENT

2 DRAFT Introduction Cleveland Heights & NRN Assessment

The National Resource Network (“NRN”) develops and delivers innovative solutions to American cities to help them address their toughest economic challenges. The Network works with local leaders to identify practical solutions, share real-world expertise and best practices, and help cities develop the tools and strategies they need to grow their economies.

Funded with $10 million from the U.S. Department of Housing and Urban Development (HUD), the Network leverages the expertise, partnerships, and resources of the public and private sectors to help cities comprehensively tackle their most pressing challenges. The Network provides cities with customized tools and recommendations to build strategic partnerships, strengthen their economic competitiveness, and mobilize public and private sector resources. The Network provides three core services: 1) direct assistance to cities, 2) access to peer city networks and new ideas, and 3) on-line- on-demand access to expertise.

The NRN consortium includes leading experts and practitioners from the private and nonprofit sectors as well as academia who work with city leaders every day to address their greatest economic needs. HUD selected these experts through a national competition. The Network team supporting the City of Cleveland Heights includes:

Private firm providing independent financial A private sector consulting firm providing advice and consulting services to state and real estate and economic development local governments across the nation. guidance to more than 200 local government agencies and their nonprofit and civic partners across the country.

Note: Enterprise Community Partners, a member of the NRN Consortium, is also supporting Cleveland Heights through analysis and potential for a Community Development Corporation.

CITY OF CLEVELAND HEIGHTS 3 DRAFT Introduction NRN Assessment

The National Resource Network Assessment Process The National Resource Network conducts an initial assessment process with eligible cities to identify and develop engagements that respond to the city’s core challenges and strengthen the city’s ability to grow economically or to reduce poverty. Cleveland Heights submitted a Request for Assistance (RFA) to the National Resource Network in December, 2015. Following a review of the RFA application and supplemental materials, as well as a call with the Mayor and City officials on January 21, 2016, the National Resource Network accepted the City’s application and initiated an assessment of core challenges and opportunities. Key findings from NRN’s initial assessment of Cleveland Heights are summarized below:

Key NRN Assessment Findings • The City of Cleveland Heights has strong executive leadership. The Mayor and City Manager are engaged and actively seeking creative solutions to attract development and residents in order to improve the City’s financial position. In addition, community stakeholders and residents expressed notable commitments to Cleveland Heights and are aware and concerned about the declining population. Cleveland Heights also benefits from strong physical assets such as multiple traditional retail ‘main streets’ and an attractive housing stock that gives the city a unique character. • Cleveland Heights faces significant fiscal hurdles. Challenging macro-economic conditions in Cuyahoga County significantly affect Cleveland Heights. Between 2000 and 2013, the Countywide population declined by 8.7 with the City similarly losing 8.2 percent of residents over the same period. Populations losses put additional stress on the City’s finances as the City of Cleveland Heights receives 55 percent of revenues from income taxes and 17 percent from property taxes. The City also faces a structural deficit despite a recent increase in the income tax rate. In addition to fiscal challenges, the number of residents living in poverty grew by 70.6 percent between 2000 and 2013. Multiple stakeholders noted a regional trend of residents moving out of Cleveland Heights to wealthier communities, stating that Cleveland Heights is gaining poorer residents from Cleveland and losing wealthier residents to outlying suburbs.

CITY OF CLEVELAND HEIGHTS 4 DRAFT Introduction NRN Assessment

Key NRN Assessment Findings (continued) • The housing stock in Cleveland Heights is attractive but due to age will require substantial investment to maintain. The median year of construction is 1939 and just 310 houses were built since 2000. The assessment team visually observed many houses that will soon require significant investment to bring them up to modern standards. City leaders believe that the lack of new housing product limits the appeal of Cleveland Heights for young professionals.

• The City has an effective code enforcement unit and has demolished many abandoned homes to prevent blight. These properties, spread throughout the city, are now empty well-maintained grass lots. However, a review of available properties in Cleveland Heights revealed that some vacant lots are available for less than $5,000, indicating that there is little market demand. Although the City is effectively preventing blight, it does not have a plan to return these properties to productive use.

• Cleveland Heights is adjacent to University Circle, a neighborhood where employment at nationally recognized universities and hospitals is growing rapidly. University Circle Inc., a development, service, and advocacy organization dedicated to University Circle, implemented a long-term redevelopment plan for the neighborhood that resulted in substantial development of market-rate housing, retail, office, and research space.

• Development of single family housing targeting young professionals on underutilized properties in Cleveland Heights could help stabilize the population and improve the City’s finances, as well as meet the demand for new and convenient housing for young professionals working in University Circle. The distressed 64 acre Severance Town Center mall is a potential site for long-term redevelopment that fulfills these objectives.

Source: National Resource Network. CITY OF CLEVELAND HEIGHTS 5 DRAFT Introduction NRN Engagement Scope of Work

During NRN’s assessment visit, the Network team determined that the City should pursue an engagement with NRN, comprised of two major tasks: redevelopment and owner engagement strategies for Severance Town Center, and financial management executive coaching. The Network and the City of Cleveland Heights subsequently collaborated on a scope of work for the engagement that would meet the needs of the City. The engagement is funded 75 percent by NRN and 25 percent by the City of Cleveland Heights.

NRN Engagement Scope of Work

Severance Financial Management Town Center Redevelopment Executive Coaching & Owner Engagement Strategy

This report focuses on HR&A Advisors' analysis for the City of Cleveland Heights

Note: Enterprise Community Partners, a member of the NRN Consortium, is also supporting Cleveland Heights through analysis and potential for a Community Development Corporation.

CITY OF CLEVELAND HEIGHTS 6 DRAFT Introduction HR&A Engagement Scope of Work

HR&A’s scope of work was comprised of a development feasibility analysis for development opportunities at Severance Town Center, including an owner engagement strategy to engage the owner and identify a feasible path forward to implement a project on the site. HR&A’s process is outlined in detail below: Stakeholder Engagement Engage local real estate developers, brokers, and other real estate stakeholders who may influence or impact redevelopment at Severance. Owner Engagement Market Analysis Perform a detailed analysis of Armed with information and market potential in Cleveland analysis completed in earlier Heights, examining residential, stages of HR&A’s work, office and retail sectors. engage Namdar to discuss plans for the site and options for redevelopment. Redevelopment & Engagement Plan

Site Analysis Financial Analysis Perform a high level assessment of Combine finings from previous development potential on the analysis to identify a financially Severance Town Center site; identify if feasible development program for and where development could and the Severance site. should feasibly occur.

CITY OF CLEVELAND HEIGHTS 7 DRAFT

INTRODUCTION STAKEHOLDER ENGAGEMENT MARKET ANALYSIS SITE & FINANCIAL ANALYSIS OWNER ENGAGEMENT

8 DRAFT Stakeholder Engagement HR&A Findings

As the first step in HR&A’s engagement with the City of Cleveland Heights, team members traveled to Cleveland Heights for a kick off meeting to meet staff, discuss goals for the project, tour the site and the neighborhood, and engage local real estate stakeholders. This stakeholder engagement included targeted interviews with local real estate experts, building on more extensive interviews conducted with a broader group of stakeholders during NRN’s assessment. HR&A’s stakeholder engagement was primarily focused on local stakeholders with expertise in the local real estate market, access to sources of potential future redevelopment funding at the site, or interest in redevelopment at the site. HR&A’s targeted outreach included interviews or conversations with the following groups:

Real Estate Experts Local Organizations • NRP Group • University Circle, Inc. • Fairmount Properties • Cleveland Film Commission • Liberty Development Corporation County and State Agencies • The Orlean Company • JobsOhio • The Finch Group • Ohio Development Services Agency (OSDA) • Judson Retirement Living • Cuyahoga County Planning Commisssion • Cushman & Wakefield (CRESCO) • Ohio Department of Transportation (DOT) • Hanna Commercial Real Estate • Ohio Department of Natural Resources (DNR) • Passov Real Estate Group • Ice Miller Legal Counsel

Source: HR&A Advisors.

CITY OF CLEVELAND HEIGHTS 9 DRAFT Stakeholder Engagement Community Goals

Through HR&A’s initial review of existing City plans and engagement with Cleveland Heights staff, HR&A identified a number of high-level community goals to guide redevelopment planning at the Severance site. High-level goals identified include:

Redevelopment or programming at Severance should serve as an economic catalyst for the community

Redevelopment of the site should incorporate public space that promotes an active lifestyle

New residential development at the site should include intergenerational housing

Cleveland Height’s arts and culture should be integrated in the site

Redevelopment should seek to celebrate local diversity

Source: HR&A Advisors.

CITY OF CLEVELAND HEIGHTS 10 DRAFT Stakeholder Engagement Initial Findings

Interviews with local real estate experts provided the HR&A team with context and initial guidance for the more detailed market analysis to follow. Key takeaways from initial stakeholder interviews include:

• There are very strong community assets in Cleveland Heights, the City is known as a beautiful bedroom community to the City of Cleveland.

• The City is near University Circle, a major employment center for the region, a cultural hub, and home to many of the area’s renowned anchor institutions.

• Market pricing is challenging for new construction in Cleveland Heights.

• The perception of the Severance Town center site requires a wholesale repositioning, though some existing retail maintains a strong local draw and may be an asset to redevelopment (e.g., Home Depot, Dave’s Market).

• Severance is a vital site in the City and potential community asset.

Source: HR&A Advisors.

CITY OF CLEVELAND HEIGHTS 11 DRAFT

INTRODUCTION STAKEHOLDER ENGAGEMENT MARKET ANALYSIS SITE & FINANCIAL ANALYSIS OWNER ENGAGEMENT

12 DRAFT Market Analysis

HR&A performed a detailed market analysis for Cleveland Heights, focused on Severance Town Center, while accounting for broader market dynamics in the Cleveland Heights and greater Cleveland region. This market scan seeks to understand the feasibility and scale of potential development at Severance, and to inform concept development options at the site.

Market data evaluated as part of HR&A’s analysis includes: • Demographic trends that influence demand, such as population growth and migration patterns • Current supply of existing residential, retail and office product • Development pipeline for residential, office and retail development in Cleveland Heights • Current vacancy rates across existing supply • Recent and historic absorption for various uses • Rental and for sale pricing

The following analysis sources data from various databases such as CoStar, the US Census, Bureau of Labor Statistics (BLS), US Internal Revenue Service (IRS) Migration Tax Statistics, and from relevant data available from the City of Cleveland Heights, Cayuhoga County, and State of Ohio. HR&A’s market analysis examines the following real estate uses: • Residential • Retail • Office

CITY OF CLEVELAND HEIGHTS 13 DRAFT

MARKET ANALYSIS RETAIL OFFICE RESIDENTIAL MALL REDEVELOPMENT CONSIDERATIONS

14 DRAFT Retail The City has seen limited retail development over the past 10 years.

Retail Development History (Square Feet), Cleveland Heights Study Area 2006 - 2016

185,574 (Delivered)

Retail Square Feet Retail 8,000

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

• Walmart’s relocation in 2013 to Oakwood Commons marks the most recent, major new development of retail in the Cleveland Heights Study Area.

Source: CoStar Realty Services. Note: Cleveland Heights Study Area includes major retail properties just outside Cleveland Heights City limits.

CITY OF CLEVELAND HEIGHTS 15 DRAFT Retail vacancy in Cleveland Heights has slowly declined in recent years, while Retail University Circle has seen new lows for retail vacancy.

Retail Space Vacancy, Cleveland Heights Study Area, 2006 - 2016 12%

10% 9.2% 8%

4% Vacancy Rate (%) Rate Vacancy 2%

0% 0.2% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Cleveland Heights University Circle

• Despite declines in vacancy at University Circle, based on input from local stakeholder, portions of the retail market there have struggled due to the nature of the typical medical worker in that neighborhood; this may shift as additional residential product comes online.

Source: CoStar Realty Services. Note: Cleveland Heights Study Area includes major retail properties just outside Cleveland Heights City limits.

CITY OF CLEVELAND HEIGHTS 16 DRAFT Retail rents in Cleveland Heights have remained relatively flat, with modest Retail increases lately.

Retail Rental Rates, Cleveland Heights Study Area, 2006-2016 $14.00 $12.66/SF $12.00

$10.00

$8.00

$6.00

Retail Rent ($/SF) Rent Retail $4.00

$2.00

$0.00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Cleveland Heights

• Relatively flat rental rates indicate demand has remained modest as of late.

Source: CoStar Realty Services. Note: Cleveland Heights Study Area includes major retail properties just outside Cleveland Heights City limits.

CITY OF CLEVELAND HEIGHTS 17 DRAFT A retail gap analysis examines the dynamics of local resident demand based on Retail income and spending patterns, as compared to supply of existing retail.

Supply > Demand Surplus Study area is over-supplied in retail; households may be traveling into the study area for retail needs

Supply < Demand Leakage Study area is under-supplied in retail; residents are traveling outside the study area to satisfy retail needs

CITY OF CLEVELAND HEIGHTS 18 DRAFT HR&A examined retail potential within a 10 minute drive-time of Severance Retail Town Center, which revealed there are some categories of retail leakage.

Total Demand Total Supply Retail Gap Convenience Goods Grocery Stores $190.0 $178.2 $11.8 Beer, Wine & Liquor Stores $8.1 $1.9 $6.3 General Merchandise Stores $210.0 $241.7 -$31.7 Restaurants/Other Eating Places $113.0 $109.3 $3.8 Drinking Places - Alcoholic Beverages $4.4 $5.7 -$1.4 Health & Personal Care Stores $80.2 $52.5 $27.7 Miscellaneous Store Retailers $56.6 $31.1 $25.5 Subtotal (Millions) $662.3 $620.3 $42.0

Comparison Goods Furniture & Home Furnishings Stores $31.5 $23.4 $8.1 Clothing & Clothing Accessories Stores $49.3 $42.3 $7.0 Sporting Goods, Hobby, Book & Music Stores $24.2 $18.5 $5.7 Special Food Services $3.3 $8.1 -$4.8 Electronics & Appliance Stores $58.0 $15.6 $42.4 Bldg Materials, Garden Equip. & Supply Stores $71.4 $34.6 $36.8 Subtotal (Millions) $237.8 $142.6 $95.3

Source: Esri, HR&A stakeholder engagement.

CITY OF CLEVELAND HEIGHTS 19 DRAFT However, there is significant existing “big box” retail within a short drive of Retail Severance Town Center.

Severance Town Center 20 Minute Drive Time Sky Zone Richmond Town Square Home Depot Regal Cinema Kohl’s Sears University Square Planet Fitness Whole Foods Eastgate Shopping Home Goods Center Target Atlas Cinema Oakwood Commons Target Walmart Costco

University Circle Museums Local Restaurants Botanical Garden

Legacy Village/Beachwood Place Nordstrom LA Fitness Capital Grille etc.

Van Aken District (planned) Food hall High-end retail Village Square/ Eton Chagrin Source: HR&A Advisors. Pavilion Shopping Center Boulevard Giant Eagle Whole Foods CITY OF CLEVELAND HEIGHTS Marshalls Trader Joes 20 DRAFT There may be an opportunity for neighborhood scale or experience retail to Retail service new, repositioned development at Severance.

Supportable Square Footage Convenience Goods Low High Grocery Stores 3,500 4,000 Beer, Wine & Liquor Stores 2,700 3,100 General Merchandise Stores -- -- Restaurants/Other Eating Places 1,700 1,900 Drinking Places - Alcoholic Beverages -- -- Health & Personal Care Stores 9,700 11,100 Miscellaneous Store Retailers 17,000 19,400 Subtotal 34,600 39,500 Comparison Goods Subtotal 9,800 13,300 Total 44,400 52,800

Source: Esri Business Analyst, Esri, Inc., ULI Dollars and Cents. Supportable square footage based on estimated capture rate of Severance site relative to overall retail demand within a 20 minute drive-time of Severance Town Center.

CITY OF CLEVELAND HEIGHTS 21 DRAFT Summary Retail Convenience goods, experience retail, and entertainment uses should be Findings supported by unique public space to create a sense of place at Severance.

Service Local Create Destination and Demand Sense of Place

Convenience Health/Personal Care Unique Theater or Activity Retail

Neighborhood Restaurant Public Market/Open Space

CITY OF CLEVELAND HEIGHTS 22 DRAFT

MARKET ANALYSIS RETAIL OFFICE RESIDENTIAL MALL REDEVELOPMENT CONSIDERATIONS

23 DRAFT Office development in Cleveland Heights and the broader Cleveland area has Office been limited over the past decade.

Office Development History Cleveland Heights since 1980, as of 2016 200,000

160,000

120,000

(Square Feet) (Square 80,000 Rentable BuildingArea Rentable 40,000

• Cleveland Heights saw development of the Kaiser Permanente Health facilities in the late 1990’s.

• The only major office development that has occurred in the region has been near Downtown Cleveland; University Circle has seen modest office development, the majority of which is connected to major existing anchors at the Circle.

Source: CoStar Realty Services.

CITY OF CLEVELAND HEIGHTS 24 DRAFT Office Office space vacancy in the City has remained low.

Office Space Vacancy Cleveland Heights, 2000-2017 25.0%

20.0%

15.0%

10.0% Vacancy (%) Vacancy

5.8% 5.0%

0.0%

Cleveland Heights

Source: CoStar Realty Services. CoStar office data as of 1Q 2017.

CITY OF CLEVELAND HEIGHTS 25 DRAFT Office space pricing in Cleveland Heights has remained relatively flat over the Office past several years.

Office Rents per Square Foot, 2000-2017 City of Cleveland $20.00 $>19/SF

$15.00 $15/SF

$10.00

$5.00

$0.00 Price per Square ($/SF)Foot

Cleveland Heights

• Office rents in Cleveland Heights and University Circle have consistently averaged $15/SF; Downtown Cleveland, where the only recent office development has occurred, achieves rent averaging $19/SF or higher.

Source: CoStar Realty Services. CoStar office data as of 1Q 2017.

CITY OF CLEVELAND HEIGHTS 26 DRAFT The City maintains a lower unemployment rate as compared to the County and Office broader MSA, supported by nearby employments centers.

12.0

10.0

8.0 5.4% County

6.0 5.3% MSA

4.9% US 4.0 Unemployment Rate (%) Rate Unemployment 4.9% OH

4.7% City 2.0

0.0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Cleveland Heights City Cuyahoga County Cleveland MSA Ohio US

Source: Bureau of Labor Statistics (BLS), Ohio Labor Market Information (LMI) Note: data seasonally adjusted.

CITY OF CLEVELAND HEIGHTS 27 DRAFT HR&A examined growth in office-occupying job industries across the MSA to Office estimate expected growth in office space demand.

Job Growth Projections for Select Industries Cleveland Metropolitan Statistical Area (MSA) Industry Projected Annual Growth Rate (%) Construction 2.5% Health Care and Social Assistance 1.7% Professional and Technical Services 1.4% Administrative and Waste Services 1.4% Office-occupying Transportation and Warehousing 1.0% industry Wholesale Trade 1.0% Educational Services 0.9% Real Estate and Rental and Leasing 0.8% Accommodation and Food Services 0.8% Arts, Entertainment and Recreation 0.5% Finance and Insurance 0.5% Management of Companies and Enterprises 0.3% Retail Trade -0.1% Information -0.6% Manufacturing -0.7% Utilities -1.8% Total All Industries 0.8%

Source: Bureau of Labor Statistics (BLS), Ohio Labor Market Information (LMI)

CITY OF CLEVELAND HEIGHTS 28 DRAFT Based on Cleveland Height’s “fair share” capture of MSA job growth, there is Office modest demand for projected office space over the next 5 years.

Projected Office-Occupying Job Growth Cleveland-Elyria-Mentor Metropolitan Statistical Area (MSA)

Office-occupying Projected Annual Net Annual MSA Industry Job Growth Job Growth Professional, Scientific, and Technical Services 1.4% 380 Real Estate and Rental and Leasing 0.8% 133 Finance and Insurance 0.5% 222 Management of Companies and Enterprises 0.3% 68 Information (0.6%) -83 Cleveland Heights “Fair Share” of Annual Job Growth: 6 – 9 jobs

Capture of Projected Annual Office Space Demand: 1,300 – 2,100 SF

Source: Esri, Inc., Ohio Labor Market Information (LMI). * Represents projections for the Cleveland-Elyria-Mentor MSA, which comprises 5 counties including: Cuyahoga, Geauga, Lake, Lorain, and Medina counties. Note: Cleveland Heights “fair share” of projected growth is based on the City’s current share of regional office space. Selection of office-occupying industries based on HR&A’s standard assumptions. Analysis assumes 225 square feet of office space per job added.

CITY OF CLEVELAND HEIGHTS 29 DRAFT Summary Office Findings

• The Cleveland region is projected to see modest growth in office-occupying sectors, with targeted growth to occur in existing employment centers.

• Office development at Severance would be highly contingent on attracting and securing a major anchor tenant.

• Through repositioning at Severance, future development may be able to increase capture of projected regional job growth.

CITY OF CLEVELAND HEIGHTS 30 DRAFT

MARKET ANALYSIS RETAIL OFFICE RESIDENTIAL MALL REDEVELOPMENT CONSIDERATIONS

31 DRAFT The Cleveland region has experienced population decline over the past 15 Residential years.

Population Change (2000-2016)

CLEVELAND HEIGHTS CUYAHOGA COUNTY CLEVELAND MSA -0.5% -0.6% -0.2%

• Population decline in Cleveland Heights has tracked growth trends across the broader County.

Source: ESRI Business Analyst, US Census Bureau.

CITY OF CLEVELAND HEIGHTS 32 DRAFT Residential Growth projections indicate continued population decline across the region.

Projected Growth in Population (2016 - 2021)

CLEVELAND HEIGHTS CUYAHOGA COUNTY CLEVELAND MSA -0.6% -1.4% -0.4%

Source: ESRI Business Analyst, US Census Bureau.

CITY OF CLEVELAND HEIGHTS 33 DRAFT However, consistent with broader demographic trends, Cleveland Heights is Residential projected to see growth in elderly populations over the next 5 years.

Growth by Age Group Projected Growth Age Cohort (5 yrs, 2016-2021) Under 20 -3% 20 – 34 -2% 35 – 54 -2% 55 - 64 -9% 65 and over 13%

Growth by Income Cohort Projected Growth • The greatest growth is also projected to come from Income Bracket households earning over $75,000 per year. (5 yrs, 2016-2021) Less than $35k -1% $35k - $74k -13% $75k - $99k 8% $100k and above 16%

Source: Esri, Inc., US Census Bureau.

CITY OF CLEVELAND HEIGHTS 34 DRAFT Residential Apartment vacancy in Cleveland Heights has remained low.

Rental Apartment Vacancy 2000-2016

12.0%

10.0%

8.0%

6.0% 5.4% 4.8% 4.0%

Vacancy (%) Vacancy 2.0%

0.0%

Cleveland Heights University Circle

• There are over 600 apartment units currently under construction in University Circle, which will impact vacancy rates in Cleveland Heights going forward.

Source: CoStar, Esri, Inc., HR&A stakeholder engagement.

CITY OF CLEVELAND HEIGHTS 35 DRAFT Residential Rental rates in Cleveland Heights have remained flat over the past decade.

Average Rental Apartment Pricing, 2000-2016

$2.50 University Circle Top of Market $1.84 $2.00 Cleveland Heights Top of Market $1.60 $1.50 $1.44

$1.00 $1.04

$0.50

$0.00 Effective Rent per Square ($/SF)Foot Rent Effective

Cleveland Heights (Average) University Circle (Average)

• Top-of-market rental product in Cleveland Heights achieves rental rates at $1.60/SF or approximately $1,275/month.

• Recent product delivered in University Circle since 2010, averages rental rates above $1.80/SF.

Source: CoStar, Esri, Inc.

CITY OF CLEVELAND HEIGHTS 36 DRAFT For sale residential product near Severance Town Center has performed well Residential post-recession.

• Some of the most attractive, recent for sale residential development in Cleveland Heights was built near Severance Town Center at Bluestone.

• Overall there has been limited development of for sale product in the region, with University Circle only now seeing interest, closer to Downtown Cleveland.

Courtyards at Severance Bluestone 2006 2008 - 2015

Source: CoStar, Esri, Inc.

CITY OF CLEVELAND HEIGHTS 37 DRAFT HR&A has examined residential demand from two sources: turnover of existing Residential residents and growth projected across the City.

Turnover Growth Demand from turnover of existing New demand from projected growth in Cleveland Heights residents. the City and surrounding region.

CITY OF CLEVELAND HEIGHTS 38 DRAFT Supportable demand is segmented by likelihood to rent versus likelihood to own, Residential based on target local pricing and required income to support pricing.

Target Residents by Income

Target Rental Households Target Buyer Households

$50,000 to $75,000 to $74,999 $99,000

Target tenant income based Target buyer income based on comparable apartment pricing on current condo sales beginning at beginning at $1,275/month $230,000

Source: CoStar, Esri, Inc., US Census Bureau. Note: Required annual target buyer income assumes mortgage values with 15% down payment and 3% closing costs factored in. Mortgage calculated based on 4.25% interest rate, 30 year term; additional ownership costs include property taxes at Cleveland Heights rate of $88.12 per $1000 and property insurance at 0.75% of total home value.

CITY OF CLEVELAND HEIGHTS 39 DRAFT The City is projected to see turnover demand for nearly 250 residential units on Residential an annual basis, across rental and owner households.

Annual Demand - Turnover* Cleveland Heights Rental Households Owner Households Age of Head of Household Turnover Rate: 29% Turnover Rate: 6% < 25 17 0 25-34 57 7 35-44 33 11 45-54 23 14 55-64 30 18 65-74 14 12 75+ 5 6 Households 178 68

Source: Esri, Inc., US Census American Community Survey * Annual household demand based on portion of households expected to rent or own based on US Census American Community Survey measure of Cleveland Heights housing tenure by household income and housing tenure by age of householder. Turnover rate based on US Census American Community Survey estimate of Cleveland Heights resident mobility by tenure.

CITY OF CLEVELAND HEIGHTS 40 DRAFT As a result of muted projected growth, the City is only expected to see demand Residential for less than 30 new households on an annual basis.

Annual Demand - Projected Growth* Cleveland Heights

Rental Households Owner Households Age of Head of Household < 25 1 -- 25-34 4 3 35-44 2 2 45-54 -- 1 55-64 (1) (3) 65-74 2 10 75+ 1 6 Households 8 19

Source: Esri, Inc., US Census Bureau. * Annual household demand based on portion of households expected to rent or own based on US Census American Community Survey measure of Cleveland Heights housing tenure by household income and housing tenure by age of householder.

CITY OF CLEVELAND HEIGHTS 41 DRAFT Based on turnover and projected growth, the City of Cleveland Heights is Residential expected to see targeted annual demand of 273 housing units.

Source Annual Residential of Demand Household Demand Cleveland Heights Rental Owner

Turnover: Demand from existing resident turnover 178 68

Growth: Demand from new residential units added 8 19

Housing Units 186 units 87 units

Source: Esri, Inc., CoStar, Ohio Labor Market Information (LMI).

CITY OF CLEVELAND HEIGHTS 42 DRAFT By repositioning Severance Town Center as a mixed use center, the site may Residential be able to increase capture of growth projected elsewhere in the MSA.

Projected Population Change by Census Tract (2016 - 2021)

Cleveland Heights Cleveland

Positive growth Census Tracts Flat or negative growth Census Tracts

CITY OF CLEVELAND HEIGHTS Source: Esri, Inc., US Census Bureau. DRAFT Summary Residential Findings

• Consistent with broader trends, the City is projected to see growth among an older demographic and in households earning relatively higher incomes.

• The ability to capture growth in this population segment is contingent on creating walkable development that has proximity to vibrant public space, as well as convenience and experience retail.

• Redevelopment of the Severance site requires a complete repositioning and re-branding to allow for new mixed-use development and increased capture of limited regional population growth.

CITY OF CLEVELAND HEIGHTS 44 DRAFT

MARKET ANALYSIS RETAIL OFFICE RESIDENTIAL MALL REDEVELOPMENT CONSIDERATIONS

45 DRAFT Large scale redevelopment requires implementation Redevelopment Considerations of multiple tools.

Placemaking Anchor uses and/or users

Optimization of Land Ownership Public and Institutional/Non-profit partners

CITY OF CLEVELAND HEIGHTS 46 DRAFT HR&A reviewed catalytic mall redevelopment projects which utilized innovative Case Studies methods to revitalize.

Informative Case Studies

Peninsula Town Center Market Place at Steamtown Shoppes at Parma Hampton, VA Scranton, PA Parma, OH Aspirational Best Practices

Van Aken District Crocker Park Shaker Heights, OH Westlake, OH

CITY OF CLEVELAND HEIGHTS 47 DRAFT Peninsula Town Center, Hampton, VA

Vision: Transform 75 acres and 1 million SF of a failing BEFORE 1970s enclosed mall into a mixed-use engine for the City’s economic revitalization. Redevelopment: Repositioned retail mix, new park space, apartments and townhomes. Tools: • Infrastructure & parks special obligation bonds; 0.5% special assessment district • Largest tax increment bond issue in Virginia at $92 million

AFTER

CITY OF CLEVELAND HEIGHTS 48 DRAFT Marketplace at Steamtown, Scranton, PA

PUBLIC MARKET BISTRO THEATRE Vision: Reposition and re-brand downtown mall.

Redevelopment: Renovation and revitalization of existing interior mall.

Tools: CRUNCH GYM BEES BACKYARD • Renaming/re-branding • Key anchor tenants • Community College • Medical Office • Unique supporting tenant mix • High-end theater COMMUNITY COLLEGE MEDICAL OFFICE • Child’s play center • Gym

CITY OF CLEVELAND HEIGHTS 49 DRAFT Shoppes at Parma, Parma, OH

Vision: Reposition and revitalize 60 year old, BEFORE 750,000 square foot dilapidated mall into a destination with town center feel.

Redevelopment: $75 million multi-phase transformation by PECO Real Estate Partners, including senior housing.

Tools:

• Tax increment financing (TIF)

• Developer agreement with local school district to AFTER offset future forgone revenue

CITY OF CLEVELAND HEIGHTS 50 DRAFT Van Aken District, Shaker Heights, OH

Vision: 15 year strategic planning effort by the City to BEFORE redevelop a large transit intersection and scattered shopping plaza into a mixed-use district.

Redevelopment: $73 million private investment leveraging $18 million in public loans and grants investment in transit infrastructure.

Tools: • City planning and support; infrastructure loans and grants

AFTER

CITY OF CLEVELAND HEIGHTS 51 DRAFT Crocker Park, Westlake, OH

Best Practices

• Employer headquarters as anchor tenant • Central boulevard park/civic open space with cross cutting plazas and passageways

• Active programming throughout the year • Integrated residential development • Public-private partnerships

CITY OF CLEVELAND HEIGHTS 52 DRAFT Redevelopment Best Practices

1 Landowner participation is crucial

2 Public sector must play an active role

3 Re-branding efforts should occur early

4 Residential integrated in early phases

5 Local institutions/businesses serve as strong anchors

6 Reposition retail toward an experience-oriented mix

7 Central public park/open space serves as anchor

CITY OF CLEVELAND HEIGHTS 53 DRAFT

INTRODUCTION STAKEHOLDER ENGAGEMENT MARKET ANALYSIS SITE & FINANCIAL ANALYSIS OWNER ENGAGEMENT

54 DRAFT Site Redevelopment

Opportunity for catalytic development at Severance

Site requires Comprised of REPOSITIONING & RESIDENITAL-ANCHORED MIXED-USE RE-BRANDING

Supported by Integrated with EXPERIENCE-ORIENTED RETAIL MIX CENTRAL PUBLIC/PARK SPACE

55 DRAFT Site Redevelopment

Multi-phase Coordinated Town Center Mall Development Repositioning

• Street infrastructure • Unit mix • Open space • Site rebranding • Development partner • Mall investment

HR&A will discuss additional site redevelopment detail with City Council at July 31st Meeting

56 Mayfield Road DRAFT KeyKey outparcelsOutparcels

Phase 1 Redevelopment Phase 1 Park/Open Redevelopment Space

Phase 1 Redevelopment Phase 2 Successful Redevelopment Existing Retail to Remain Phase 1 Redevelopment Phase 3 Redevelopment Active office/commercial/ institutional uses

5757 DRAFT Site Redevelopment

LANDOWNER PARTICIPATION FUNDING

Site Assemblage Private

Site Planning Institutional / NFP

Tenanting / Curation Public Finance

Public Tenancy/ Horizontal Development Infrastructure

Investment in Vertical Public Grants

HR&A will discuss additional site redevelopment detail with City Council at July 31st Meeting

CITY OF CLEVELAND HEIGHTS 58 DRAFT

INTRODUCTION STAKEHOLDER ENGAGEMENT MARKET ANALYSIS SITE & FINANCIAL ANALYSIS OWNER ENGAGEMENT

59 DRAFT Owner Engagement

HR&A is currently engaged in conversations with Namdar. Through these conversations Namdar has expressed the following:

• Their success in finding tenants at Severance

• Interest and willing to engage City in partnership

• Open to all options:

• Tenant Mix

• Redevelopment

• Engaged with City in similar redevelopment in Voorhees, New Jersey

HR&A will discuss additional owner engagement detail with City Council at July 31st Meeting

CITY OF CLEVELAND HEIGHTS 60 DRAFT Voorhees Town Center

• Voorhees Town Center is located 30 minutes Phase I southeast of Philadelphia. Town Center • Namdar owns a large property in Voorhees: Phase 2 • 300k SF • 60 acres • 50% vacant • Former anchor tenant: Macy’s Mall • Voorhees City Hall is located on-site at mall Voorhees City Hall • A successful Phase I redevelopment was completed adjacent to the site (prior to Namdar ownership), comprised of residential-anchored mixed-use. • The City of Voorhees is currently pursuing Phase II redevelopment at the site, including Phase I components of the mall. • RFP has been published • City does not have site control • Engagement with Voorhees City staff indicates that the City has found Namdar reasonable to work with, though relatively disengaged.

CITY OF CLEVELAND HEIGHTS 61

Memorandum

To: Tanisha Briley, City Manager From: Joseph P. McRae, Parks and Recreation Director Subject: Parks and Recreation Department Update Date: July 27, 2017

Please find a brief summary of the Parks and Recreation Department announcements and activities attached for your review:

General Announcements • The City will celebrate the 90th Anniversary of Cumberland Pool with a birthday party on Sunday, July 30 at 4pm. The party will include games, music and food. • The Annual Cumberland Pool Water Show will take place on Tuesday, August 1 at 8:30pm. • The 4th Annual Cleveland Hts. Safety Forces Night will take place on Tuesday, August 1 from 6 – 9pm at the Community Center. • The Community Center will be closed from August 28 – September 4 for Cleaning Week. The Center will reopen on September 5.

Cain Park Upcoming Events (more details at cainpark.com) • Stephens Stills and Judy Collins – Friday, July 28 at 8pm at the Evans Amphitheater • Apollo’s Fire Baroque Orchestra – Saturday, July 29 at 8pm at the Evans Amphitheater • Pat Harris Quartet – Sunday, July 30 at 1pm at the Alma Theater • The Singing Angels - Sunday, July 30 at 4pm at the Alma Theater • Factory Seconds – Tuesday, August 1 at 7pm at the Alma Theater • Mark Nizer – Wednesday, August 2 at 1pm at the Alma Theater • Lyle Lovett – Thursday, August 3 at 8pm at the Evans Amphitheater • The Music Man In Concert – Saturday, August 5 at 8pm & Sunday August 6 at 2pm at the Evans Amphitheater

Cleveland Heights Fire Department Weekly Activity Report

Total Emergency Calls Year To Date 3,679

Total Emergency Calls for Period 131

Report Date Period: 07/21/2017 - 07/28/2017

Current Year to Last Year Current Year % of Fire Data Period Date to Date Run Count

Emergency Fire Run Count 40 683 651 19.11 %

Emergency Structure Fire Count 1 46 37

Emergency Non Structure Fire Count 39 634 604

Emergency Vehicle Fire Count 3 10 Emergency Medical Data

Total Emergency Run Count 91 2,996 2,905 80.89 %

Emergency Medical Run Count 89 2,918 2,800

Automobile Accident Run Count 2 78 105

Advanced Life Support Run Count 22 838 781

Basic Life Support Run Count 69 2,153 2,110

Total EMS Transports 59 1,979 1,886

Total EMS Non Transports 28 890 874

Report Date 7/28/2017 RPT 4.0 Page 1 of 3 Mutual Aid Run Count to Date

Mutual aid received SEFD A - 18 SHFD A - 20 ECFD A - 8 UHFD A - 18 Mutual aid given SEFD A - 23 SHFD A - 14 ECFD A - 16 UHFD A - 11 Automatic aid received SEFD A - 2 SHFD A - 7 ECFD A - 2 UHFD A - 5 Automatic aid given SEFD A - 0 SHFD A - 13 ECFD A - 0 UHFD A - 10

Fire Prevention Current Year to Bureau Period Date Total Completed Fire Inspections 104 1,142

Company Fire Inspections 55 333

Fire Prevention Fire Inspections 34

Fire Alarm Test Inspections 3

Kitchen Supression Test Inspections 6

Sprinkler Test Inspections 6

Other Inspections 49 760

Smoke Detectors Distributed 2 55

Report Date 7/28/2017 RPT 4.0 Page 2 of 3 Report Date 7/28/2017 RPT 4.0 Page 3 of 3

DEPARTMENT OF POLICE ANNETTE M. MECKLENBURG, CHIEF 40 SEVERANCE CIRCLE, CLEVELAND HEIGHTS, OHIO 44118 – Telephone 216-291-4974

MEMORANDUM

To: Tanisha R. Briley, City Manager

From: Annette Mecklenburg, Chief of Police

Date: July 28, 2017

Subject: Weekly Update

A final reminder that the 4th Annual Safety Forces Night Out will be Tuesday, August 1, 2017 from 6:00 pm to 9:00 pm at the Community Center. There will be lots to do for everyone. Fire Fighters and Police Officers will be present with helpful information and to show all the different tools and equipment they use in the performance of their duties.

On July 20th a burglary was reported at 3040 Euclid Heights Blvd. Taken in the burglary were several musical instruments which Detectives were able to track down. Two suspects were identified as a result. Warrants were obtained for both males, Michael Paige and Demonte White. White is currently in custody and Detectives are actively seeking Michael Paige. The investigation is continuing.

On July 26th just after 11:00 pm a large disturbance involving several teenagers was reported on Ardmore. Many of the teens fled from the scene as officers were responding. South Euclid PD was called to assist and located a vehicle involved in the disturbance at the Wendy’s on Mayfield Rd. One adult male was arrested and will be charged with Inducing Panic (for brandishing a pellet gun) and Aggravated Rioting. Several other juveniles have been charged and additional charges are expected as detectives continue to investigate.

In the past two weeks we welcomed three new Police Officers to our department: Patrol Officer Spencer Tahsler, Basic Patrol Officer Joshua Payne, and Basic Patrol Officer Pendeza Wadesisi. You will have the opportunity to meet our newest officers at the next swearing in ceremony in September.

DEPARTMENT OF POLICE ANNETTE M. MECKLENBURG, CHIEF 40 SEVERANCE CIRCLE, CLEVELAND HEIGHTS, OHIO 44118 – Telephone 216-291-4974

This past Tuesday Sgt. Robert Butler and his K9 partner Rocky stopped by the Community Center to talk with some of our residents about senior safety. As usual Rocky was a big hit and Sgt. Butler was able to provide some helpful information to all who attended.

SAFEBUILT PROCEDURES:

The City has contracted with SafeBuilt to provide Building Department services. Per the contract , Safebuilt invoices the City for 71% of the permit revenue. Invoices are paid monthly.

The following procedure was put in place by the City’s Finance Director:

• Contractors and patrons go first to the Building Department to apply for a permit for any work to be done. • The patron then goes to the City’s finance window to pay for the permit. • Finance staff deposit the fees into the correct codes that apply to the Safebuilt contract. All funds are accounted for in Finance. • Contractor/patron then returns with their receipt to Building. • Inspection requests are then forwarded by Building staff by phone or email to Safebuilt. • Safebuilt creates the spreadsheet that records the date , address and permit number into the system. • At the end of the month a record of how much revenue is in each code is sent to Safebuilt by the City’s Finance Department • Safebuilt sends an invoice for 71% of the revenue each month. • Attached to the invoice are the amount of funds in each code and also a listing of all the permits for that month. SAFEBUILT PROGRAM EVALUATION ( 1ST year of 3 year contract)

The City of Cleveland Heights has a 3 year contract with Safebuilt to provide all aspects of Building Services. The contract stipulates a yearly evaluation of the work performed. The following provides information on the following :

• A background summary • Elements of the Scope of Services • Deliverables • Invoice and Payment Structure

Also attached is the Scope of Services included in the contract and the City /Safebuilt procedures to determine monthly revenue accounted by the Finance Department.

BACKGROUND:

In early 2015, the Building Commissioner who was the Chief Building Official (30+years) retired from the City and the Assistant Building Official was promoted. A full time inspector with multiple certifications also resigned. These changes created vacancies in the backup CBO position and the certified inspectors that are required by the Ohio Board of Building Standards.

In order to fill these State mandated positions and to provide service to our residents , staff advertised on the City site , the BOCONEO (Building Officials Conference of Northeast Ohio) site and the Ohio Building Officials Association (OBOA) site and also reached out to past inspectors who had moved on to other cities. Due to a small labor pool, created by the mandated Ohio certifications and the competition with other cities, there was limited response.

In the summer of 2015, the city realized it needed supplemental support to fulfill the certification requirements and to provide service to the community. At that time the City contracted with MBIS for supplemental services. In Fall of 2015, the newly appointed Chief Building Official(city employee)moved on to another city. (He has since retired). This put the city in a difficult position that required full mandated services in order to continue a certified Building Department. Due to the decreased staff the Department was only open 2 hours a day.

A Request for Qualifications ( RFQ ) was issued for firms that could provide full Building Department services. Two firms responded – CT Consultants and Safebuilt (previously MBIS) . The bid was awarded to SafeBuilt because it could provide a full time in house Certified Building Official , a permit technician to operate the counter to facilitate the permitting process and a roster of certified inspectors. A three year professional service agreement was signed with the ability to terminate after 12 months if the City was not satisfied. The contract stipulated that SafeBuilt would provide all insurance including - general liability, workmen’s compensation , professional liability, employment, practices and cyber insurance. In addition, SafeBuilt to provide all inspector vehicles and in the field devices.

SCOPE OF SERVICES:

The agreement and the Scope of Services outlined the responsibilities of Safebuilt and the Deliverables. The following information describes the key elements of the work that is being done in compliance by SafeBuilt per the agreement.

BUILDING OFFICIAL SERVICES:

• SafeBuilt has provided a full time Certified Building Official and the required backup CBO. • CBO meets regularly with other Departments, i.e. Housing, Fire, Planning • CBO is responsible for required reporting to the State of Ohio. CBO issues monthly reports to the State of Ohio regarding Commercial and Residential permits and also prepared the annual report. • CBO is accessible to residents and contractors who need assistance to move through the process. • CBO provides Building Code interpretation for final approval. • CBO provides training for inspectors regarding our Municipal code as needed.

INSPECTION SERVICES (Building , Plumbing, Mechanical, Electrical):

• Inspections are performed by State of Ohio certified inspectors • Results of inspections are inputted in to the City’s Franklin system • Inspectors provide onsite inspection consultations to residents and contractors

PERFORMANCE PLAN REVIEW SERVICES:

• CBO is a certified Plans Examiner. As a result the turnaround on plans examination has been quick. Any issues are handled by the CBO. Plans are also shared with Fire and Housing in order to simplify the process. (Please note: Before 2016 there was no plans examiner on site and all plans were sent out.)

PERMIT TECHNICIAN/ADMINISTRATIVE SUPPORT SERVICE;

• Permit technician is part of the process from permit intake to final inspection. • Answers questions at the counter or over the phone. • Administers the contractor registration process

REPORTING SERVICES:

• Monthly reports are prepared by the staff. • On request Safebuilt can readily provide information on individual cases.

OTHER SERVICES:

• Safebuilt presented 2 workshops for residents and contractors at the HRRC annual housing fair. • Additional workshops are scheduled in the Fall for the Senior Center and a special contractor seminar.

MUNICIPAL OBLIGATIONS:

• Per the agreement the City has provided office space, furnishings , phone service and use of the Franklin System.

INVOICE AND PAYMENT STRUCTURE:

• All permit fees are paid at the City’s Finance window and are deposited by City staff into the correct codes for each permit that apply to the SafeBuilt contract. The permit technician logs in inspection requests to Safebuilt that then dispatches requests to inspectors in the field. • A monthly invoice is received from SafeBuilt to the City that lists Revenue (amount determined by the City) and that per the agreement 71% is payable to Safebuilt.. Attached to every invoice are the codes with permit fee amounts and the monthly list of permits which includes date , address and permit number. • Per the contract the City may question any invoice received. In two instances : July 2016 – a billing error of $495.67 and February 2017 – a billing error of $864.00 occurred and these amounts were credited on the March 2017 bill. Also on the November 2016 bill AT&T permit fees were issued in error ( fault of the City) in the amount of $2,414.00 . This amount was also credited on the March 2017 invoice. Total amount credited on the March 2017 invoice was $3,773.67. Please note: Staff requested that these credits not be reflected until staff went back over all the prior billing to determine if there were any other errors. Therefore , these credits were reflected on the March bill.

DELIVERABLES:

Hours : Prior to the contract the Building Department was only open two hours a day. The Department staffed by SafeBuilt is open 8:30am to 5:00pm Monday through Friday excluding Municipal Holidays. During the summer months the Department is now open at 8:00am. This is in response to contractor requests.

Inspection Services: Prior to the contract inspections were scheduled for days in advance. Now inspection requests that are called in by 4:00pm are performed the next business day. This includes a 2 hour window appointment for residents and greatly improved service.

Mobile Resulting: SAFEbuilt inspectors in the field enter results immediately into their their mobile devices. Prior to the contract information in the field was written and returned to the office where it was inputted into the Franklin Service. The current system is improved service on a daily basis.

Pre Submittal Meetings: Meetings to residents or contractors are readily available. There is also good communication between Housing , Fire and Planning regarding any issues.

Plan Review Turnaround: The current CBO is a certified Plans Examiner so plans are reviewed on site and do not have to be sent out as was done in the past. This allows for quick turnaround. There are also plans examiners on the Safebuilt staff that are available.

STAFF RECOMMENDATION:

Safebuilt has fulfilled the Scope of Services for the first year of the three year contract.

Safebuilt has provided the service that residents and contractors expect from the City of Cleveland Heights.

CDBG Year 44 (2018) Requests

LMI 2015 2016 2017 2018 Activity Allocations Allocations Allocations Request ADMINISTRATIVE ACTIVITIES maximum funding is capped at 20% $287,441 CD Administration n/a $115,000 $120,000 $130,000 $162,830 AI Fair Housing Activities n/a $8,500 $8,500 $8,500 $8,500 GIS n/a $0 $0 $68,628 $45,950 Cleveland Tenants Org. n/a $7,000 $7,000 $7,000 $7,000 Hts. Comm. Cong. - Diversity Program n/a $3,500 $3,500 $6,000 $6,000 FutureHeights - Community Capacity-Buildingn/a $34,860 $30,000 $30,000 $48,000 Future Heights-Community Dev. Program n/a $58,000 ADMINISTRATIVE SUB-TOTAL $168,860 $169,000 $250,128 $336,280

PUBLIC SERVICE ACTIVITIES maximum funding is capped at 15% $215,581 HRRC Housing Counselor 100% $16,500 $16,500 $20,000 $19,577 Ctr for Families and Children PINPOINT 100% $17,000 $17,000 $0 Office on Aging 100% $45,000 $35,000 $25,000 $25,000 Heights Emergency Food Ctr. 100% $9,855 $11,000 $15,000 $19,910 Family Connections (HPC) 100% $20,000 $20,000 $20,000 $30,000 Open Doors 100% $8,000 $8,000 $8,000 $20,000 Heights Youth Club-Project Learn 100% $35,000 $30,000 $35,000 $35,000 Start Right Food Program 100% $5,000 $5,000 $7,500 $10,000 Neighborhood Relations Program 100% $45,000 $57,500 $55,000 $57,000 Gesher 100% $5,000 $5,000 $5,000 $28,000 Lake Erie Ink 100% $6,780 $6,780 $8,872 $12,128 PUBLIC SERVICES SUB-TOTAL $213,135 $211,780 $199,372 $256,615

LMI 2015 2016 2017 2018

Activity Allocations Allocations Allocations Request PUBLIC FAC. & IMP. SUB-TOTAL Street Improvements 100% $180,000 $169,505 $223,000 $289,754 Water Line Rehabilitation 100% $280,000 $287,500 $0 Cedar Taylor Dev. Assn. Streetscape 100% $10,000 $10,000 $10,000 $20,000 PUBLIC FAC. & IMP. SUB-TOTAL 100% $470,000 $467,005 $233,000 $309,754

HOUSING ACTIVITIES Home Repair Resource Center (HRRC) HRRC Operating Expenses 100% $106,000 $95,000 $100,000 $118,126 Assist Incentive Grant 100% $10,000 $15,000 $5,000 $10,000 Deferred Loan Match 100% $0 $7,500 $5,000 $20,000 Sr. Home Stability Grant 100% $5,000 $5,000 $0 $10,000 HRRC SUB-TOTAL $121,000 $122,500 $110,000 $158,126

Housing Preservation Office Paint Program 100% $75,000 $75,000 $80,000 $100,000 Violation Repair Program for Seniors 100% $17,500 $17,500 $17,500 $20,000 Short Term Deferred Loan 100% $37,500 $0 $0 $7,500 Sewer Remediation 100% $0 $20,000 $0 Nuisance Abatement 0% $0 $15,000 $0 $20,000 HPO Operating/Staff 75% $250,000 $250,000 $295,000 $321,700 LMI Code Enforcement 100% $55,000 $65,000 $55,000 $60,000 HPO SUB-TOTAL $435,000 $442,500 $447,500 $529,200 HOUSING SUB-TOTAL $556,000 $565,000 $557,500 $687,326 LMI 2015 2016 2017 2018

Activity Allocations Allocations Allocations Request COMMERCIAL/ECONOMIC DEVELOPMENT E.D Administration 65% $60,000 $30,000 $90,000 $114,763 Storefront Consultants 65% $0 $0 $30,000 $25,000 Storefront Renovation Rebates 50% $0 $0 $75,000 Storefront Renovation Loans 50% $0 $0 $50,000 $75,000 Commercial Revolving Loan 50% $100,000 COMMERCIAL/ECON. SUB-TOTAL $60,000 $30,000 $245,000 $314,763

GRAND TOTAL $1,467,995 $1,442,785 $1,485,000 $1,904,738 Contingency $15,560 Rollover Contingency from Prior Year $21,541 $45,000 PROPOSED HUD FY ALLOCATION $1,461,454 $1,458,345 $1,437,209 $1,437,209 amount needed to be cut from requests -$2,791 $467,529 reprogrammed from CRL rollover Public Hearings Re: Community Development Block Grant Funds Comment on how Federal funds can make a difference in our Cleveland Heights community. The Citizens Advisory Committee encourages residents to attend.

Application Hearings for CDBG Funds for Fiscal Year 2018

Tuesday, August 8, 2017 Tuesday, August 15, 2017 7:00 pm 7:00 pm City Hall Council Chambers City Hall Council Chambers 40 Severance Circle 40 Severance Circle Cleveland Heights, Ohio Cleveland Heights, Ohio Streets Improvement Program Heights Emergency Food Center GIS Cleveland Tenants Organization Open Doors Academy Start Right CDC Cedar Taylor Development Assn. Gesher HPO, Code Enforcement, Office on Aging Neighborhood Relations Lake Erie Ink Economic Development Programs Family Connections Home Repair Resource Center Heights Youth Club CDBG Administration Heights Community Congress FutureHeights

If you need assistance to attend or for more information, call 291-4845 or email [email protected] TDD via Ohio Relay: 7-1-1 Refreshments will be served.

AGENDA (tentative) – CLEVELAND HEIGHTS CITY COUNCIL MEETING COUNCIL CHAMBERS Monday, July 31, 2017 Cleveland Heights City Hall Special Council Meeting 40 Severance Circle 6:45 p.m. Cleveland Heights, Ohio

1) Roll Call

2) Excuse absent members

3) Approval of the minutes of the Council meeting on Monday, July 17

4) Personal communications from citizens

5) Report of the City Manager

6) Report of the Director of Finance/Clerk of Council

Notify Council that Resolutions of the Board of Zoning Appeals have been received pertaining to variances in the Zoning Code and are requested by the following:

• BZA Cal. No. 3423a: The Orleans Company, 2728 Euclid Heights Boulevard, to permit a 8 foot front yard setback along Mornington Lane.

• BZA Cal. No. 3423b: The Orleans Company, 2728 Euclid Heights Boulevard, to permit 15 enclosed parking spaces for eight (8) townhomes.

• BZA Cal. No. 3430: Shimon Munk, 3732 Severn Road, to permit the addition to the principal structure of an attached garage with a second story room to be setback 12’ from the rear property line.

• BZA Cal. No. 3431: Yvette & Jim Goldurs, 3867 Glenwood Road, to permit an attached garage with front facing garage doors.

Matter of Record

Refer to: Planning and Development Committee of Council

Page 1 of 4 AGENDA (tentative) CITY OF CLEVELAND HEIGHTS MONDAY, JULY 31, 2017

7) Committee Reports

a.) PUBLIC SAFETY AND HEALTH COMMITTEE

RESOLUTION NO. 91-2017 (PSH). A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Fitzdunn, LLC (dba Helen’s Game Time), 3962 Mayfield Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio

Introduced by Council Member ______

Vote ______For Against No. Reading

RESOLUTION NO. 92-2017 (PSH). A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Noble Roman, Inc. (dba Noble Gas), 2610 Noble Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio

Introduced by Council Member ______

Vote ______For Against No. Reading

RESOLUTION NO. 93-2017 (PSH). A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to 5855 East Glenn, Inc. (dba Shillelaghs), 2555 Noble Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio

Introduced by Council Member ______

Vote ______For Against No. Reading

b.) ADMINISTRATIVE SERVICES COMMITTEE

c.) COMMUNITY RELATIONS AND RECREATION COMMITTEE

d.) FINANCE COMMITTEE

Page 2 of 4

AGENDA (tentative) CITY OF CLEVELAND HEIGHTS MONDAY, JULY 31, 2017

RESOLUTION NO. 94--2017 (F). A Resolution declaring the necessity of implementing a public services plan for the Coventry Village Special Improvement District of Cleveland Heights, Ohio Inc.

Introduced by Council Member ______

Vote ______For Against No. Reading

e.) MUNICIPAL SERVICES COMMITTEE

f.) PLANNING AND DEVELOPMENT COMMITTEE

RESOLUTION NO. 95-2017 (PD). A Resolution authorizing the City Manager to enter into an agreement with K and K One Holding, LLC (dba evo DOMUS), for a commercial revolving loan under the City’s Economic Development Loan Fund Program for assistance in the relocation from Cleveland to the Cedar Taylor District in Cleveland Heights

Introduced by Council Member ______

Vote ______For Against No. Reading

RESOLUTION NO. 96-2017 (PD). A Resolution amending Resolution No. 13- 2017 to increase the footage of city property being leased to Boss Dog Brewery Co., LLC for its outdoor dining and increasing the lease amount

Introduced by Council Member ______

Vote ______For Against No. Reading

RESOLUTION NO. 97-2017 (PD). A Resolution affirming City Council’s intent to partner with FutureHeights in the creation of community development corporation and authorizing the City Manager to appoint a working group relating to formation of a community development corporation and to include FutureHeights as a collaborator within the working group

Introduced by Council Member ______

Vote ______For Against No. Reading

Page 3 of 4

AGENDA (tentative) CITY OF CLEVELAND HEIGHTS MONDAY, JULY 31, 2017

8) Mayor’s Report

9) Adjournment

(Council members and staff will stay following adjournment to discuss questions informally with citizens.)

NEXT MEETING OF COUNCIL: TUESDAY, SEPTEMBER 5, 2017

Page 4 of 4

Proposed: 7/31/2017

RESOLUTION NO. 91-2017 (PSH)

By Council Member

A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Fitzdunn, LLC (dba Helen’s Game Time), 3962 Mayfield Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio; and declaring an emergency.

WHEREAS, in the matter of Fitzdunn, LLC (dba Helen’s Game Time), 3962 Mayfield Road, the applicant has operated the permit premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and the City of Cleveland Heights; the location of the establishment substantially interferes with public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights; and

WHEREAS, the City Manager, Chief of Police and Director of Law have determined that it would be in the best interests of the City and its residents to object to the renewal of all existing liquor permits for said establishment.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. This Council hereby presents the objections and concerns of the officials of the City of Cleveland Heights to the granting of the renewal of all current liquor permits issued by the Ohio Division of Liquor Control for the premises operated by Fitzdunn, LLC (dba Helen’s Game Time), 3962 Mayfield Road, Cleveland Heights, Ohio 44121, on the basis that the applicant has operated the liquor premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and City of Cleveland Heights; the location of said establishment substantially interferes with the public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights within the meaning of Division (A) of Section 4303.292 of the Ohio Revised Code.

SECTION 2. This Council hereby requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

SECTION 3. Notice of the passage of this Resolution shall be given by publishing the title and abstract of its contents, prepared by the Director of Law, once in one newspaper of general circulation in the City of Cleveland Heights.

SECTION 4. This Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public peace, health and safety of the inhabitants of the City of Cleveland Heights, such emergency being the need to meet state deadlines for objection to renewal of permits. Wherefore, provided it receives the affirmative RESOLUTION NO. 91-2017 (PSH)

vote of five (5) or more of the members elected or appointed to this Council, this Resolution shall take effect and be in force immediately upon its passage; otherwise, it shall take effect and be in force from and after the earliest time allowed by law.

CHERYL L. STEPHENS, Mayor President of the Council

LAURIE SABIN Clerk of Council

PASSED:

Proposed: 7/31/2017

RESOLUTION NO. 92-2017 (PSH)

By Council Member

A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to Noble Roman, Inc. (dba Noble Gas), 2610 Noble Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio; and declaring an emergency.

WHEREAS, in the matter of Noble Roman, Inc. (dba Noble Gas), 2610 Noble Road, the applicant has operated the permit premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and the City of Cleveland Heights; the location of the establishment substantially interferes with public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. This Council hereby presents the objections and concerns of the officials of the City of Cleveland Heights, Ohio to the granting of the renewal of all current liquor permits issued by the Ohio Division of Liquor Control for the premises operated by Noble Roman, Inc. (dba Noble Gas), 2610 Noble Road, Cleveland Heights, Ohio 44121, on the basis that the applicant has operated the liquor premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and City of Cleveland Heights; the location of said establishment substantially interferes with the public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights within the meaning of Division (A) of Section 4303.292 of the Ohio Revised Code.

SECTION 2. This Council hereby requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

CHERYL L. STEPHENS, Mayor President of the Council

LAURIE SABIN Clerk of Council

PASSED:

Proposed: 7/31/2017

RESOLUTION NO. 93-2017 (PSH)

By Council Member

A Resolution objecting to the renewal of all current liquor permits issued by the Ohio Division of Liquor Control to 5855 East Glenn, Inc. (dba Shillelaghs), 2555 Noble Road; requesting that a hearing on the issue of renewal be held in Cuyahoga County, Ohio; and declaring an emergency.

WHEREAS, in the matter of 5855 East Glenn, Inc. (dba Shillelaghs), 2555 Noble Road, the applicant has operated the permit premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and the City of Cleveland Heights; the location of the establishment substantially interferes with public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights; and

WHEREAS, the City Manager, Chief of Police, and Director of Law have determined that it would be in the best interests of the City and its residents to object to the renewal of all existing liquor permits for said establishment.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. This Council hereby presents the objections and concerns of the officials of the City of Cleveland Heights to the granting of the renewal of all current liquor permits issued by the Ohio Division of Liquor Control for the premises operated by 5855 East Glenn, Inc. (dba Shillelaghs), 2555 Noble Road, Cleveland Heights, Ohio 44121, on the basis that the applicant has operated the liquor premises in a manner that demonstrates disregard for the laws, regulations, and local ordinances of the State of Ohio and City of Cleveland Heights; the location of said establishment substantially interferes with the public decency, sobriety, peace, and good order of the neighborhood where the premises is located; and the premises does not conform to the building, safety, or health requirements of the City of Cleveland Heights within the meaning of Division (A) of Section 4303.292 of the Ohio Revised Code.

SECTION 2. This Council hereby requests that a hearing on the issue of renewal be held in Cuyahoga County, Ohio.

CHERYL L. STEPHENS, Mayor President of the Council

LAURIE SABIN Clerk of Council

PASSED:

Proposed: 7/31/2017

RESOLUTION NO. 94-2017 (F)

By Council Member

A Resolution declaring the necessity of implementing a public services plan for the Coventry Village Special Improvement District of Cleveland Heights, Ohio Inc.; and declaring an emergency.

WHEREAS, this Council has received a petition for adoption of a five-year public services plan which was executed by the owners of over sixty percent (60%) of the property in the Coventry Village Special Improvement District of Cleveland Heights, Inc., as determined by front footage; and

WHEREAS, by Resolution No. 73-2017, this Council approved said public services plan; and

WHEREAS, estimated first-year assessments for the affected properties, as well as the total costs of the plan, are now on file with the Clerk of Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. This Council hereby declares it necessary to implement a five-year public services plan for the Coventry Village Special Improvement District, Inc., with such plan being attached hereto as Exhibit A and incorporated herein.

SECTION 2. One hundred percent (100%) of the cost of the public services plan shall be paid for by special assessments.

SECTION 3. The parcels of property to be assessed for the public services plan are as follows:

684-04-001 684-04-071 685-10-065 684-04-060 684-04-072 685-10-066 [includes 684-04-076 685-10-067 684-04-063, 684-04-077 685-11-013 684-04-069, 685-10-001 685-11-014 684-04-070] 685-10-063 685-11-015 684-04-066 685-10-064 685-11-016 684-04-067

RESOLUTION NO. 94-2017 (F)

SECTION 4. The method of levying the special assessment shall be by a percentage of the tax value of the property assessed.

SECTION 5. The mode of payment shall be annual payments for five (5) consecutive years, payable to the Cleveland Heights Director of Finance/Clerk of Council, with the first annual payment due and owing thirty days after passage of the assessment ordinance under Section 727.25 of the Ohio Revised Code. Successive annual payments shall be due and owing thirty (30) days after receipt of an invoice from the Director of Finance/Clerk of Council.

SECTION 6. No securities shall be issued in anticipation of the levy of the special assessments or in anticipation of the collection of the special assessments.

SECTION 7. The costs of the public services plan and the estimated first-year assessments for affected properties are presently on file with the Clerk of Council and available for inspection.

SECTION 8. The Clerk of Council be, and she is hereby, authorized and directed to serve notice of the passage of this Resolution upon the owners of each of the properties included in the Special Improvement District in the manner provided by law, and to make appropriate record of proof of service.

SECTION 9. Notice of the passage of this Resolution shall be given by publishing the title and abstract of its contents, prepared by the Director of Law, once in one newspaper of general circulation in the City of Cleveland Heights.

SECTION 10. This Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public peace, health and safety of the inhabitants of the City of Cleveland Heights, such emergency being the need to meet county taxing deadlines. Wherefore, provided it receives the affirmative vote of five (5) or more of the members elected or appointed to this Council, this Resolution shall take effect and be in force immediately upon passage; otherwise, it shall take effect and be in force from and after the earliest time allowed by law.

CHERYL L. STEPHENS, Mayor President of the Council

LAURIE SABIN Clerk of Council

PASSED:

Proposed: 7/31/2017

RESOLUTION NO. 95-2017 (PD)

By Council Member

A Resolution authorizing the City Manager to enter into an agreement with K and K One Holding, LLC (dba evo DOMUS), for a commercial revolving loan under the City’s Economic Development Loan Fund Program for assistance in the relocation from Cleveland to the Cedar Taylor District in Cleveland Heights; and declaring an emergency.

WHEREAS, K and K One Holding, LLC (dba evo DOMUS) has applied to the City for a loan under the City’s Economic Development Loan Fund Program to assist in the relocation of the current business in Cleveland to a new location at 2176 South Taylor Road, Cleveland Heights; and

WHEREAS, this Council has determined that making the requested loan would be consistent with the objectives of the Economic Development Loan Fund Program and would be in the City’s best interest; and

WHEREAS, there are Economic Development funds available for this purpose.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. The City Manager be, and she is hereby, authorized to execute a loan agreement and all necessary documents to make a loan under the City’s Economic Development Loan Fund Program to assist in the relocation of evo DOMUS from Cleveland to 2176 South Taylor Road, Cleveland Heights. The loan shall be in the sum of One Hundred Thousand Dollars ($100,000.00), at an interest rate of three percent (3%), with a five (5) year repayment schedule after a ninety (90) day deferral from final disbursement. The loan shall be secured by a second position mortgage on the real property at 2176 South Taylor Road; personal guarantees and cognovits notes from the guarantors, Michelle Kolbe, Alexander Kolbe and Michael Farinacci; and a lien on office equipment and furniture and other business assets. All documents hereunder shall be approved as to form by the Director of Law.

SECTION 2. Notice of the passage of this Resolution shall be given by publishing the title and abstract of its contents, prepared by the Director of Law, once in one newspaper of general circulation in the City of Cleveland Heights.

SECTION 3. This Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public peace, health and safety of the inhabitants of the City of Cleveland Heights, such emergency being the need to meet timely the City’s loan

RESOLUTION NO. 95-2017 (PD)

closing goals. Wherefore, provided it receives the affirmative vote of five (5) or more of the members elected or appointed to this Council, this Resolution shall take effect and be in force immediately upon its passage; otherwise, it shall take effect and be in force from and after the earliest time allowed by law.

CHERYL L. STEPHENS, Mayor President of the Council

______LAURIE SABIN Clerk of Council

PASSED:

Proposed: 7/31/2017

RESOLUTION NO. 96-2017 (PD)

By Council Member

A Resolution amending Resolution No. 13-2017 to increase the footage of city property being leased to Boss Dog Brewery Co., LLC for its outdoor dining and increasing the lease amount; and declaring an emergency.

WHEREAS, pursuant to Resolution No. 13-2017, this Council authorized the Boss Dog Brewery Co., LLC to enter into a lease agreement for certain city property; and

WHEREAS, since that time, Boss Dog Brewery Co., LLC has redrawn its outdoor dining plans to allow for the incorporation of a handicap accessible entrance which requires additional footage of city property; and

WHEREAS, this Council has determined that said additional city property is no longer needed for municipal purposes, and it would be in the City’s best interests to allow Boss Dog Brewery Co., LLC to lease this additional city property; and

WHEREAS, the lease payment should be increased to reflect the additional space being leased.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio, that:

SECTION 1. Section 1 of Resolution No. 13-2017 is hereby amended to reflect the additional footage of city property leased to Boss Dog Brewery Co., LLC, as shown in the drawing attached hereto as Exhibit A and incorporated by reference. Section 1 is additionally hereby amended to increase the lease payment of the outdoor dining patio by Two Hundred Dollars ($200.00) from Two Thousand Dollars ($2,000.00) to Two Thousand Two Hundred Dollars ($2,200.00). All remaining provisions of Resolution No. 13-2017 shall remain in full force and effect.

SECTION 3. This Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public peace, health, and safety of the inhabitants of the City of Cleveland Heights, such emergency being the need to meet contractual deadlines during the construction season. Wherefore, provided it receives the affirmative vote of five (5) or more of the members elected or appointed to this Council, this Resolution shall take effect and be in force immediately upon its passage; otherwise, it shall take effect and be in force from and after the earliest time allowed by law. RESOLUTION NO. 96-2017 (PD)

CHERYL L. STEPHENS, Mayor President of the Council

______LAURIE SABIN Clerk of Council

PASSED:

2 PRELIMINARYNOT FOR CONSTRUCTION

SEAL CEDARBROOK ROAD 50' www.arkinetics.com 3723 Pearl Road Cleveland Office Cleveland, OH 44109 P: 216.749.7800 F: 216.749.1300 Architecture Planning Interiors Preservation Urban Design

HOLD STEPS AND HANDRAILS TO PATIO. 6'-0" MIN T/SLAB DECORATIVE ENTRY ELEMENT ABOVE. 938'-4" ±68'-1" T/SLAB 937'-8" PROJECT: ±8" ±6'-6" 2'-0" 7'-0" 2'-0" 7'-0" 2'-0" 7'-0" 2'-0" 7'-0" 2'-0" 7'-0" 2'-0" 7'-0" 2'-0" ±4'-11"

1'-4" NEW DECORATIVE LIGHT

1'-4" FIXTURE ON MASONRY 1 PIER, TYP. 2'-0" A0.02 ±6'-8" ACCESSIBLE ENTRANCE (NO SLOPE) T/SLAB

937' SLOPE DN 3'-4" 3'-4" 8'-8" 8'-8"

1'-4" R-O-W±613 SF AREA 2'-8" LOW MASONRY WALL WITH PIERS AND T/SLAB DECORATIVE FENCE ABOVE. 936'-11" 2179 LEE RD NEW 4" CONC PATIO.

T/SLAB

937'-4" BREWERY SLOPE DN BOSS DOG A CLEVELAND HEIGHTS, OH 44118 T/SLAB 937' AS0.02 SLOPE DN MOBILE TAP B CEDAR LEE THEATRE T/SLAB PARCEL# 687-06-005 10 POT DRAIN, 936'-10" CONNECT TO EXISTING STORM. MARK: ISSUE: DATE: ABR 07/18/17 CITY OWNED PROPERTY PATIO±2,312 SF (INCLUDING R-O-W ±613 SF AND CITY OWNED PROPERTY CEDARBROOK ROAD 50'

T/SLAB 937' BOSS DOG BREWERY BAR, BY OTHERS 16'-0" 9'-6" PARCEL# 687-06-004 16025.01

SLOPE DN PROJECT #:

DRAWN BY: MC CHECKED BY:BT

Arkinetics, Inc. and their Consultants shall be deemed the authors T/SLAB LANDING. and owners of their respective Instruments of Service and shall 937'-4" retain all common law, statutory and other reserved rights, including copyrights. The Instruments of Service shall not be used for future additions or alterations to this Project or for other projects, without the prior written agreement of Arkinetics, Inc. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to Arkinetics, Inc. and their Consultants EXISTING MASONRY WALL. NEW POWER AND PLUMBING SOLID MTL PRIVACY GATES. arkinetics © 2016 ROUGH-IN FOR FUTURE BAR SINKS AND LIGHTING. DRAWING TITLE: BOSS DOG BREWERY

PARCEL# 687-06-004 14'-0" PATIO PLAN 0 2' 4' 8'

MIN 42" HIGH MASONRY WALL SCALE: 1/4" = 1'-0" WITH STONE CAP. 0 8' 16' 32' OVERALL SITE PLAN PATIO SITE PLAN R-O-W 1/16" = 1'-0" 1/4" = 1'-0"

NORTH T/SLAB SLOPE DN SHEET #: SCALE: 1/16" = 1'-0" NOTE: CITY OWNED PROPERTY 938'-6" THIS SITE PLAN IS DIAGRAMMATICAL AND SHALL NOT BE CONSTRUED AS AN ACTUAL SURVEY. DIMENSIONS ARE APPROXIMATE. A0.01 Proposed: 7/31/2017

RESOLUTION NO. 97-2017 (PD)

By Council Member

A Resolution affirming City Council’s intent to partner with FutureHeights in the creation of community development corporation and authorizing the City Manager to appoint a working group relating to formation of a community development corporation and to include FutureHeights as a collaborator within the working group; and declaring an emergency.

WHEREAS, this Council places the formation of a community development corporation as a high priority; and

WHEREAS, upon advice from expert consultants, including Enterprise Community Partners, the formation of a working group will expedite the process to establish the community development corporation; and

WHEREAS, this Council appreciates and values the contributions of FutureHeights in fostering the discussions held to date and intends to collaborate with FutureHeights in said process; and

WHEREAS, this Council seeks to authorize the City Manager to take certain actions as set forth below in accordance with the above premises.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Cleveland Heights, Ohio that:

SECTION 1. The City Manager be, and she is hereby, authorized to appoint a working group for the purpose of forming a community development corporation and to set the initial agenda for said working group, including but not limited to suggesting goals and priorities, governance, funding sources, and other fundamental topics. Said working group shall consist of a City staff, FutureHeights representatives, and other Cleveland Heights community development stakeholders. Nothing in this Resolution shall be construed as a promise or in any way bind the City to take future actions without Council authorization.

SECTION 3. This Resolution is hereby declared to be an emergency measure immediately necessary for the preservation of the public peace, health, and safety of the inhabitants of the City of Cleveland Heights, such emergency being the need to timely expedite the establishment of a community development corporation. Wherefore, provided it receives the affirmative vote of five (5) or more of the members elected or appointed to this Council, this RESOLUTION NO. 97-2017 (PD)

Resolution shall take effect and be in force immediately upon its passage; otherwise, it shall take effect and be in force from and after the earliest time allowed by law.

CHERYL L. STEPHENS, Mayor President of the Council

LAURIE SABIN Clerk of Council

PASSED:

July 17, 2017 Page 1 of 14

City Council for the City of Cleveland Heights, Ohio, held a Committee Meeting of the Whole on the above date at 6:28 p.m. to discuss the contents of the City Manager’s memo.

Council Members present: Dunbar, Roe, Seren, Stein, Stephens, Ungar, Yasinow

Staff present: Boland, Briley, Butler, Freeman, Juliano, Lambdin, Mannarino, McRae, Mecklenburg, Niermann O’Neil, Sabin, Wong

The Committee Meeting of the Whole ended at 7:10. The Council of the City of Cleveland Heights, Ohio, met on the above date at 7:59 p.m., Mayor Stephens presiding.

Council Members present: Dunbar, Roe, Seren, Stein, Stephens, Ungar, Yasinow

Staff present: Boland, Briley, Butler, Freeman, Juliano, Lambdin, Mannarino, McRae, Mecklenburg, Niermann O’Neil, Sabin, Wong

Mayor Stephens stated, “Good evening and welcome to Cleveland Heights City Council’s Monday, July 17, 2017 regular meeting. We’re a little delayed this evening. We had a lot to accomplish. We also reviewed our tax budget at a meeting at 7:00 p.m. I’d like to have the roll call. Ms. Sabin, would you please call the roll for us?”

Roll Call: Ayes: Dunbar, Roe, Seren, Stein, Stephens, Ungar, Yasinow

Laurie Sabin stated, “All present.”

Mayor Stephens stated, “All members are present. Thank you, ma’am. Next we move to approval of the minutes of the City Council meeting from Monday, July 3. I was not present, but I’m presuming members of Council handed in their edits. Thank you both. Now we move on to personal communications from our citizens. I understand there are some younger members of our citizenry here this evening and I’d like to welcome those younger members of my community, our community, to the microphone. I don’t know your names, but I can see that you’re a little shorter than some of us; a lot younger than some of us. I said some of us, but you always tell us that smart and powerful things come in small packages.”

Councilwoman Yasinow stated, “That is true. Yeah, he’s definitely taller than me.”

Mayor Stephens stated, “Okay, young ladies, if you tell us your name and where you live and then you can speak on the record.”

Yana Gustin stated, “Hello. My name is Yana Gustin.”

Carly Gustin stated, “My name is Carly Gustin and we live at [redacted] in the Coventry Village neighborhood.” July 17, 2017 Page 2 of 14

Sophia Alfmyadeen stated, “My name is Sophia Alfmyadeen. I live at [redacted]. My favorite part of Coventry playground is the big slide. It’s so fun. My favorite memory was when it was raining outside and it was fast like a slip-n-slide. I’ve been playing there since I was 2 years old.”

Mayor Stephens stated, “Excuse me, could you get your, yes, your voice right there in the microphone.”

Sophia Alfmyadeen stated, “My favorite part of Coventry playground is the big slide. It’s so fun. My favorite memory was when it was raining outside and it was fast like a slip-n-slide. I’ve been playing there since I was two years old. I think that this playground is one of the reasons people like to live in Cleveland Heights. It’s a great place to meet lots of different people and be active in the community. When we heard that the Coventry playground and Peace Park might be sold to a developer, we felt very sad. We felt sad because we have been playing at the playground and park all of our lives. Coventry playground and Peace Park put smiles on everyone’s faces. This space is used by the community year- round for playing, watching movies, a weekly drum circle, a sledding hill and even more. The Coventry playground makes our neighborhood and Coventry Village a better place for everybody.”

Carly Gustin stated, “We decided to get some petitions signed to save the Coventry playground and Peace Park. Over the past two weeks, we have collected signatures in our neighborhood, on Coventry, at the playground and at the library. People we talked to were upset to hear that this space might change and were excited to sign our petition. Keeping the playground and Peace Park just as it is now is the best thing for everybody.”

Yana Gustin stated, “We have collected 529 signatures in support of the Coventry playground and Peace Park remaining an active community space for kids and adults to enjoy. We enter these petitions as a Matter of Public Record.”

Carly Gustin stated, “Thank you.”

Mayor Stephens stated, “Thank you. Are you running for office? Melissa, do you have to campaign against them?”

Councilwoman Yasinow stated, “I certainly hope not. I’ll lose on multiple things.”

Mayor Stephens stated, “I hope not too. Fortunately, there’s an age limit. You have to be 21 to run.”

Councilwoman Yasinow stated, “Give them a few years.”

Mayor Stephens stated, “Okay. Hey, yes, Mr. Valancy.”

Jack Valancy stated, “Hello, Mayor Stephens, members of Council, members of City staff. My name is Jack Valancy. I live at 3021 Yorkshire Road. I’ve been a resident of Cleveland Heights for more than 50 years and I’m a member of Ensemble Theater’s Board which is one of the Coventry School’s tenants. So, I’m here to say a great big thank you to Mayor Stephens, City Council, City Manager and July 17, 2017 Page 3 of 14

staff for allowing the community to allow input on the Coventry School Site redevelopment and for allowing the Coventry School tenants time to evaluate our needs and develop our vision. As part of our information gathering, we surveyed 242 of our neighbors and found, in response to questions, that 3 out of 4 use the Coventry Peace Park Playground. About 3 out of 4 families participated in programs offered by the organizations who are tenants of the Coventry School, or former Coventry School. About 2/3 of our respondents were aware the School District and the City plan to sell the 6-acre publicly owned Coventry site to a developer and 96% of the respondents felt that the School District and the City should enable meaningful engagement of the Coventry School Site redevelopment. So, a big thank you because we are, I’m here, to encourage our neighbors to participate in this City’s public forum on the Coventry School Site RFQ/RFP on Thursday, July 27 at 7:00 p.m. in the Community Center. Unfortunately, my dear wife, Blanche, and I will be unable to attend. We will be away on that date. Now, by happy coincidence, the City’s public forum kicks off the Coventry Peace Campus Community Weekend, July 27, 28, 29 and 30. So, Coventry Peace Campus is our new name. Right after the public forum, our neighbors can come to Thursday Movie Night on the lawn. The feature attraction is the Power Rangers Movie. Friday evening is – ArtFul is going to host Open Studios and many other tenants are going to post open houses as well. That’s on Friday night. Saturday is Coventry Peace Park clean-up day and picnic and Sunday, Ensemble Theater will host one of the Cleveland Foundation’s Common Ground facilitated discussions on the future of arts in the Heights. We’re coordinating activities among the tenants, with the Heights Libraries and with our friends at the Coventry SID. We’re even booking some bands. So, please join us. The details are on these beautiful posters that you’ll see all around town and on our website www.peacecampus.org. We appreciate that the City will not issue the RFQ/RFP before Council meets again on September 11, 2017. This gives us the time to evaluate our needs and develop our vision for a redeveloped Coventry Peace Campus which would include an art center, the Coventry Peace Playground and Park and medium density housing compatible with Coventry neighborhood. Coventry Peace Campus appreciates the City’s collaborative approach, and I say this sincerely – we appreciate the collaborative approach to redevelopment. We look forward to a productive working relationship and cookies and punch at the opening. Thank you.”

Mayor Stephens stated, “Thank you.”

Councilwoman Yasinow stated, “Thank you, Jack.”

Mayor Stephens stated, “Is there anyone else who’d like to share something with Council this evening? Yes, sir.”

Lucas Harris stated, “My name is Lucas Harris. I’m with the LT Harris. I’m an ATM owner in Louisville, Ohio. We own and operate ATM’s throughout the country and I’m here on behalf, and I don’t know if I’m at the wrong venue or the wrong time to make this, please let me know and I apologize. I’m here about the ordinance that was put into effect here by Council. It’s Ordinance 19-2017. It has to do with the regulation of ATM’s or retail ATM’s throughout the community. It has a fee in order for an application fee and then an annual fee. What I’m here to do is – our community, or the ATM industry, was unaware of this here in Cleveland Heights and we’re trying to… we found out through our vendors that this had been enacted or through our merchants and they came to us and said, ‘What’s going on July 17, 2017 Page 4 of 14

about this?’ And so I’m here for two things. One is to see if we could schedule a meeting to discuss this further and to go over all of the ramifications that this ordinance will have; and two is to see if, while the ordinance is in effect, that we maybe could get a 60 to 90-day reprieve on it until we can discuss and see if we can figure out and make sure that this is going to work out best.”

Mayor Stephens stated, “Okay, the first thing that we will do is – our City Manager represents us from the City executive perspective. So, she or her Deputy City Manager will give you a card so that you can set something up, begin the dialogue tomorrow and then, after she meets with you, she will be able to recommend to us what kind of steps we should look at taking and she’ll have some information. I’m assuming that you’ll bring her information on your industry, how many ATM’s you represent, how many you represent that are based in Cleveland Heights, whether you provide service to some and representation to others, and those kinds of details. She and staff will go through the groundwork with you and then it may be necessary for a meeting with Council; it may not be, but that’s our filtering process. It’s that simple.”

Lucas Harris stated, “That works for me. I just wanted to open up a dialogue and see where we could go with it from here.”

Mayor Stephens stated, “No problem. Understood and that will be taken care of in the next five minutes.”

Lucas Harris stated, “Fantastic. Thank you.”

Mayor Stephens stated, “Is there anyone else who’d like to speak to City Council tonight? Susan, was your question answered? Okay. If there are no further public comments, we will close this section of the meeting and move on to the report of the City Manager, Mrs. Briley.”

Report of the City Manager

Tanisha Briley stated, “Yes, Mayor, thank you. I need to notify Council that sealed bids were received for the 2017 Meadowbrook Waterline Replacement, Project #17-05. Bids have been tabulated and reviewed and Fabrizi Trucking & Paving Co.’s bid of $822,383.46 is the lowest responsive bid. I would like to make this a Matter of Record.”

Matter of Record

Mayor Stephens stated, “This is referred to the Municipal Services Committee, Councilwoman Yasinow.”

Councilwoman Yasinow stated, “Thank you very much. So received unless the City Manager needs a motion for some form of authority with regard to this bid.”

Mayor Stephens stated, “Do you need to sign the contract this week?”

Tanisha Briley stated, “No, that will come before.” July 17, 2017 Page 5 of 14

Mayor Stephens stated, “Then we’re fine.”

Councilwoman Yasinow stated, “Okay, thank you.”

Mayor Stephens stated, “Next we move… ma’am, is there anything else you’d like to share with us this evening.”

Report of the Finance Director/Clerk of Council

Laurie Sabin stated, “I need to notify Council that a Resolution of the Board of Zoning Appeals has been received pertaining to variances in the Zoning Code and is requested by BZA Cal. No. 3429a: Travis Cox, 2500 Edgehill Road, to permit a garage with a 0 foot setback to side lot line; and I’d like to make this a Matter of Record.”

Matter of Record

Mayor Stephens stated, “And this is referred to the Planning and Development Committee of Council when we get to committee reports. Now we move on to committee reports and the first, wow, the first committee is Planning and Development Committee.”

Report of the Planning and Development Committee

Councilwoman Dunbar stated, “Oh, good. BZA – I will refer it to Kahlil Seren.”

Councilman Seren stated, “Sure, thank you. So, I’d like to move that we approve the Board of Zoning Appeals Calendar Number 3429a: Travis Cox at 2500 Edgehill Road in a A single family district. I’d like to move that the variance be approved to permit a garage with a zero foot setback to the side lot line.”

Mayor Stephens stated, “And that is subject to the conditions outlined in the…”

Councilman Seren stated, “In the resolution for the Board of Zoning Appeals.”

Mayor Stephens stated, “I wanted to make sure that… because the applicant got… he was going to take care of it anyway. I want to make sure that it’s understood that there’s conditions that must be adhered to. Madam Clerk, would you call the roll please?”

Councilwoman Roe stated, “Second.”

Mayor Stephens stated, “There was a second that came from Jason.”

Councilwoman Roe stated, “Oh, sorry, didn’t hear it.”

Roll Call: Ayes: Dunbar, Roe, Seren, Stein, Stephens, Ungar, Yasinow

Nays: None

Laurie Sabin stated, “Seven ayes, Your Honor.” July 17, 2017 Page 6 of 14

Mayor Stephens stated, “Thank you. BZA Calendar Number 3429a passes. Next… oh, I’m sorry, would you like to say anything? You’ve been out of town for a couple of weeks.”

Councilwoman Dunbar stated, “Definitely out of touch, so I don’t have anything to say at this point.”

Mayor Stephens stated, “All right, thank you, Councilwoman Dunbar, and next we go on to Public Safety and Health Committee. Councilman Seren.”

Councilman Seren stated, “Thank you, Mayor. First, I’d like to move that we approve Ordinance Number 84-2017, enacting Chapter 711, “Medical Marijuana,” of the Codified Ordinances of Cleveland Heights.”

Mayor Stephens stated, “Is there a second?”

Councilwoman Yasinow stated, “Second.”

Mayor Stephens stated, “Thank you. Madam Clerk, if you would call the roll please.”

Roll Call: Ayes: Roe, Seren, Stein, Stephens, Ungar, Yasinow, Dunbar

Nays: None

Laurie Sabin stated, “Seven ayes, Your Honor.”

Mayor Stephens stated, “Thank you. Councilman Seren, would you like to make any comments in reference to this?”

Councilman Seren stated, “No, thank you.”

Report of the Public Health and Safety Committee

Mayor Stephens stated, “Next we have Resolution 88-2017. Now, this was something that was brought to my attention by members of the community and I brought it to Council. We are what’s referred to as a “green community” or probably a “nuts and granola” kind of community. We’re in our little bubble. We believe in being clean and well organized and supporting the ecological environment that we are part of while it helps us grow and learn. I mean the emblem for this city is a tree and so we know that we receive oxygen which is kind of life’s support system through the things that we nurture from the grass to the ground to the trees and one of the things that became clear to me several years ago when residents asked us not to use pesticides on publicly owned land that it was important for us to nurture this Earth as we live in it and on it. So, it was… I was very happy to see internationally that we were partnering as the United States of America with other countries in what ultimately became the Paris Climate Agreement. With a change in federal government, there was some distancing from that agreement. We’re not sure what the final recommendations will be from federal government, but a majority of Council believes that we should continue to make a statement that we’re a community that July 17, 2017 Page 7 of 14

supports green and sustainable activities in our community specifically and so, without further ado, Councilman Seren, since you’re Public Health and Safety, would you read this resolution?”

Councilman Seren stated, “Sure. Actually, you know something you just said just struck me and so I’d just like to briefly comment before I move this ahead. You know, I don’t tend to be one who is a huge fan of the ceremonial resolution. I appreciate legislation that is actionable and so I understand and recognize when there’s a view that maybe we shouldn’t be telling other, you know, levels of government what to do; that it’s not our place. I understand that sentiment. At the same time, something that you said struck me and that was the – we live here, sort of in a bubble, in an ideological bubble. And it just occurred to me that we don’t get to be protected by that bubble from the effects of climate change, the effects of other ways that we pollute our environment here in this country and worldwide. We don’t get the luxury of that bubble. Even if we did, I suspect that we wouldn’t want to restrict that privilege to ourselves, but also importantly, and this is why I’m going to vote for this resolution – we also don’t get to live in an ideological bubble. Yeah, we can talk to our friends and we can live around people who think like we do and that’s what we’ve seen in this country, but at the same time, at the levels of government that have the most control over the policies that impact our environment the most, there’s an ideological difference certainly I would say from the majority of Cleveland Heights residents and this isn’t a partisan issue. This isn’t about political parties. It’s about priorities and you don’t have to be a particular political party at all in order to have priorities that maybe fly in the face of science or continued life on this planet as we know it and so, we don’t get to live in an ideological bubble either. And the way that we express our dissatisfaction is through resolutions like this. This is how bodies like this express our dissatisfaction and the importance piece of that I realize, even though I’m not a huge fan of the ceremonial resolution and I don’t know that it will necessarily accomplish anything measurable, a lot of the time people who make decisions with priorities that put sort of the fate of the planet underneath, you know, profits and that sort of thing; those people make those choices and they feel insulated in making those choices because they’re living in a bubble too. The information that they’re getting, the feedback that they’re getting is from people who either think like them or don’t have enough exposure to facts in order to think differently, and so, moments like this when we, if we believe that we should be hewing to more sustainable practices and caring about those sorts of issues, we believe that is to some degree our duty to make those voices heard so that it’s more difficult for the people who get to make the decisions that affect us to befool themselves or fool other people. So, I’d like to, on that note, move to approve Resolution Number 88-2017 strongly opposing the withdrawal of the United States from the Paris Climate Agreement and declaring an emergency.”

Mayor Stephens stated, “Is there a second?”

Councilwoman Roe stated, “Second.”

Mayor Stephens stated, “Thank you. [Inaudible.] You can do either. Would you like to comment now? Okay, go ahead.”

Councilwoman Dunbar stated, “ I think some of the preface that you’ve just heard is I announced earlier that I’m not going to vote in favor of this and the reason is that – I do expect the July 17, 2017 Page 8 of 14

majority of Cleveland Heights residents agree with this and I agree that our nation should be part of the Paris Climate Accord. However, I just don’t feel that it’s appropriate for City Council to be spending its time telling other levels of government what to do. I think it’s up to our residents to let their elected state and federal representatives know what they think about the stance they’re taking on issues. We just have a lot to do at our level and I don’t want to spend time on these things when we have so much to do and we have trouble getting through it quite frankly; and I don’t expect my colleagues on City Council to agree with me, but I don’t want to speak for the residents of Cleveland Heights on these issues. I want you to do it yourselves. I also have to say I do think I agree with that, I mean, basically what the Paris Climate Agreements are is that humans are very much affecting the climate and it’s not good at this time, but there’s still no guarantees that if we correct that, everything’s going to be just fine. I think one reason I believe some of my ancestors came to this country was that the ocean was frozen over around Iceland for two years in the last 1890’s and they left because of that, because they were starving, and so, and one of the reasons that kind of thing happens is because of volcanic activity which is unpredictable. So, the atmosphere gets filled with debris and the sunlight can’t get through and things stay froze and we’re obviously not in that kind of situation at present, but anyway, I’m just not going to get into taking stands on this on behalf of citizens of Cleveland Heights.”

Councilwoman Yasinow stated, “Is everyone going to get a chance? Now or later.”

Mayor Stephens stated, “It’s up to you.”

Councilwoman Yasinow stated, “Okay, I think now is the discussion. I respectfully disagree with Councilwoman Dunbar. I steadfastly though appreciate that where she comes from is from just a sincere philosophical difference and it’s shown in other pieces of legislation. I respect it. I admire her decision making. I disagree on this. I think that, and I do frankly appreciate her statement that she does believe that we should remain in the Paris Climate Accord. For me, I think it’s very important that we make this statement. Climate change is real. It is impacting our world. It is impacting our community. We see it here in Cleveland Heights. We are neighbors to one of the largest bodies of freshwater in the world. We need to protect it and we need to preserve it for ourselves and for future generations and frankly, I can’t help but notice the poignancy of making this resolution tonight because the Paris Climate Accord isn’t about preserving our world for us. It’s about preserving it for future generations and I think it’s very poignant that this resolution is coming before Council tonight on the very night that we have three young women from our community letting us know what’s important to them; and while this is ceremonial, ceremony matters. Saying, ‘I don’t agree with this,’ or, ‘I want this,’ matters be it Paris Climate Accord, be it a petition saying please keep a playground. So, I’m proud to add my voice in support of this resolution tonight.”

Mayor Stephens stated, “Anyone else like to make a statement at this time? Ms. Sabin, if you would call the roll please.”

Roll Call: Ayes: Seren, Stein, Stephens, Ungar, Yasinow, Roe

Nays: Dunbar July 17, 2017 Page 9 of 14

Laurie Sabin stated, “Six ayes, Your Honor.”

Mayor Stephens stated, “Thank you. We move next…”

Councilman Seren stated, “Actually.”

Mayor Stephens stated, “Do you have something else to say?”

Councilman Seren stated, “Yeah, just one brief announcement before I close this section out. I just wanted to make our residents aware of the Access Cleveland Heights mobile app. This is an app that you can find, I imagine, in the Google Play Store if they still call it that. I don’t have Android, but… or the App Store.”

Councilwoman Yasinow stated, “App Store.”

Councilman Seren stated, “And so this is an app that residents can use to report issues to the City directly. So, if you see, you know, a pot hole or a broken water main, maybe not the water mains anymore.”

Councilwoman Yasinow stated, “A burned out traffic signal.”

Councilman Seren stated, “A burned out traffic signal – that’s an excellent example. You can snap a photo, send it with location data to the City and create a ticket for the Public Works Department to fulfill and correct the issue. So, I just wanted to make people aware of it if you weren’t already aware of that. It’s called Access Cleveland Heights. You can look it up in your App Store.”

Mayor Stephens stated, “Thank you. Next we move to Administrative Services Committee. Councilwoman Roe.”

Report of the Administrative Services Committee

Councilwoman Roe stated, “I have no legislation to discuss this evening. I just want to make my colleagues aware that we will be scheduling an Administrative Services Committee meeting hopefully in the next couple of weeks.”

Mayor Stephens stated, “Thank you. Next we move to Community Relations and Recreation Committee. Vice Mayor Stein.”

Report of the Community Relations and Recreation Committee

Vice Mayor Stein stated, “Thank you, Your Honor. This committee does not have a report tonight.”

Mayor Stephens stated, “And next we move to the Finance Committee, Councilman Ungar.”

Report of the Finance Committee July 17, 2017 Page 10 of 14

Councilman Ungar stated, “Thank you. We have Resolution Number 86-2017 which is our second reading. This is a resolution approving the adoption of the 2018 Tax Budget. I know this is a hot button issue these days. It is an emergency resolution, but it is explained in the materials that that is in order to permit that our filing with the – is it the Cuyahoga County Budget Commission – within the time period that is specified by law. So, there is an actual urgency to it as I understand it. I move approval of that.”

Mayor Stephens stated, “Is there a second?”

Councilwoman Dunbar stated, “Second.”

Councilman Ungar stated, “Thank you.”

Mayor Stephens stated, “If you would call the roll please, Madam Clerk.”

Roll Call: Ayes: Stein, Stephens, Ungar, Yasinow, Dunbar, Roe, Seren

Nays: None

Laurie Sabin stated, “Seven ayes, Your Honor.”

Mayor Stephens stated, “Thank you. Councilman Ungar, is there something else you’d like to share?”

Councilman Ungar stated, “Just one. I’m wearing my Vice Chair of Administrative Services Committee hat and exercising a point of personal privilege. The purpose I believe, or at least one of the purposes of our next Administrative Services Committee as all Council knows is going to be to sort through the applications that we’ve gotten for Charter Review and talk about the process by which we’re going to be doing that as a Council and I view that as a segue way just to say what I suspect many on Council believe and that is – it is always easy to talk about what is wrong with Cleveland Heights, but I submit that if anybody wants to see what’s right about Cleveland Heights, take a look at the 56 resumes and applications that we got to serve on our Charter Review Committee. That is, at least in my opinion, as thick a stack of talent as you could possibly imagine. I think that most cities would be extremely envious of having that kind of a talent pool applying for those positions. So, we are a very, very lucky city indeed. We on Council, on the other hand, have the unenviable task of going through a very thick notebook with some additional due diligence as I understand it yet to come from staff in terms of the backgrounds of the individuals who applied, but I am confident that we’re going to come up with a wow committee, and I can tell you, we’ve got just a wow group of applicants that have very graciously submitted their applications. So, I’m just thrilled about that fact and I know I’m not the only one on Council who’s… it’s just and incredible outpouring of talent and this speaks an awful lot about the City of Cleveland Heights and what we have here.”

Mayor Stephens stated, “Agreed. Thank you, Councilman.”

Councilman Ungar stated, “Thank you. Thank you for allowing me that point of privilege.” July 17, 2017 Page 11 of 14

Mayor Stephens stated, “Municipal Services Committee. Councilwoman Yasinow.”

Report of the Municipal Services Committee

Councilwoman Yasinow stated, “Thank you very much. I have two pieces of legislation this evening, both highly related. The first one is Resolution 89-2017. This is a resolution authorizing the City Manager to apply to the State of Ohio, through the Office of the District One Public Works Integrating Committee, for Ohio Public Works Commission funds to be used for the Mayfield Road Signalization Project (along the Mayfield Road corridor between Kenilworth Road and Warrensville Center Road). This is a resolution to authorize the City Manager to make such application and I hereby submit it for passage this evening.”

Mayor Stephens stated, “Is there a second?”

Councilwoman Dunbar stated, “Second.”

Mayor Stephens stated, “Thank you. Madam Clerk, would you call the roll please?”

Roll Call: Ayes: Stephens, Ungar, Yasinow, Dunbar, Roe, Seren, Stein

Nays: None

Laurie Sabin stated, “Seven ayes, Your Honor.”

Mayor Stephens stated, “Thank you. Resolution Number 89-2017 passes. Next we move to Resolution Number 90-2017. Councilwoman Yasinow.”

Councilwoman Yasinow stated, “This is a resolution authorizing the City Manager to apply to the State of Ohio through the Office of the District One Public Works Integrating Committee, for Ohio Public Works Commission funds to be used for the Meadowbrook Boulevard Reconstruction Project (between South Taylor Road and the eastern border of Cleveland Heights), so I hereby present Resolution Number 90-2017 to authorize the City Manager to make such application this evening.”

Mayor Stephens stated, “Is there a second?”

Councilwoman Dunbar stated, “Second.”

Mayor Stephens stated, “Thank you. Madam Clerk.”

Roll Call: Ayes: Ungar, Yasinow, Dunbar, Roe, Seren, Stein, Stephens

Nays: None

Laurie Sabin stated, “Seven ayes, Your Honor.”

Mayor Stephens stated, “Thank you. Resolution Number 90-2017 passes. Councilwoman Yasinow, anything you’d like to share with us this evening?” July 17, 2017 Page 12 of 14

Councilwoman Yasinow stated, “Just a few quick mentions. First off, I would like to just say congratulations and to give a shout out to our Parks and Recreation Department for the successful Cain Park Arts Fest. It was our 40th year. We could not have asked for better weather. It was excellent attendance. Everyone had a fantastic time overall. So, I always want to say congratulations on that. Second in order, quick congratulations to Councilwoman Mary Dunbar. While she was on vacation, she participated in a 5-mile race where she was the number one in her age and gender group. She also was the only person in such group, but still. I could have been under identical circumstances and I don’t believe I would have won. For my fellow nerd friends and fans and constituents out there, Game of Thrones started last night. It was a lot of fun. So, Winter has for House Frey.”

Mayor Stephens stated, “Winter?”

Councilman Seren stated, “No spoilers.”

Councilwoman Yasinow stated, “For other friends who are nerds, there’s the first female Dr. Who coming up. So, yeah, really. So, that’s… I’m really happy about both of those things. And just to everyone, I hope that you are enjoying your summer, the warm, wonderful weather and as always, please do lock your cars and keep your valuables in the trunk. Thank you very much.”

Mayor Stephens stated, “Thank you, Councilwoman Yasinow.”

Councilwoman Dunbar stated, “Can I say something?”

Mayor Stephens stated, “Is it for entertainment purposes?”

Councilwoman Dunbar stated, “Well, no, we just received this Annual Report for residential recycling and I just wanted to call to your attention that Cleveland Heights did very well in recycling, but it’s mainly because of composting which I think is due to all the leaves we have in the trees that get recycled in the City. We could frankly do better on the recycling side it looks like from this report, but overall, we are…”

Councilman Ungar stated, “Good.”

Mayor Stephens stated, “We’re in the top five, aren’t we?”

Councilwoman Dunbar stated, “We are number one.”

Mayor Stephens stated, “Well, that’s not so shabby.”

Councilwoman Yasinow stated, “Number one for our region.”

Councilwoman Dunbar stated, “And I have to congratulate our Public Works on collecting all those leaves and recycling them; composting them.”

Mayor Stephens stated, “Thank you, Councilwoman Dunbar. Next we move to the Mayor’s Report. I too want to recognize staff for Cain Park. It was Cain Park’s 40th year anniversary for the Arts July 17, 2017 Page 13 of 14

Festival this year and it was very nicely done. I spent two days at the park with staff and want to talk about the fact that Cain Park and its arts activities symbolizes a significant part of who we are as a community as Home for the Arts. People told us, as staff and elected officials, that they didn’t receive as much TLC from many of the other arts activities that they participate in as vendors and we recognized the Feinberg family with the renaming of the gallery on behalf of making it generically the Feinberg Gallery. Harvey was a very smart man. He was the patriarch of arts at Cain Park and its blossoming into a theater as well as a fixed art medium types of activities and he was lucky enough to find two women who love Cain Park and the arts activity to share his life and so, it was Cleveland Heights’s pleasure to have the attention of all three of those people and so, the children of Harvey, Audrey and Honey all attended an event with staff on Sunday morning. It is this kind of long-term commitment today and tomorrow, making the future for the three young women who are in this room today something that they’ll want to come home to if they go to Harvard, Oxford or Stanford. It will still be someplace they want to come home to and that is pretty much this Council’s goal, not just to legislate for today, but to legislate for the future. So, I thank the members of our community for continuing to be willing to participate in the activities that we undertake and for finding people to share their lives who will share this wonderful community, who never grew up here, but come back here because of the people they married or the people they interact with. So, this evening, I want to thank the residents of our community for participating and for working on helping us keep this one of the best communities in our state in the future. And again, thanks for listening and watching us this evening and may God bless America and God bless Cleveland Heights. This brings to an end the Council meeting of Monday, June 17, I’m sorry, July 17. I went backwards for some reason.”

Councilwoman Yasinow stated, “Take me back.”

Mayor Stephens stated, “Our next Council meeting will be Monday, July 31, 2017.”

The meeting adjourned at 8:37 p.m.

July 17, 2017 Page 14 of 14

Respectfully submitted,

______

Cheryl Stephens, Mayor

______

Laurie Sabin, Clerk of Council

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