October 2009 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Sep 2009 Nov 2009 1 2 3 SMTWTFS SMTWTFS 7:00 PM Hope/Sunrise 12345 1234567 APC 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30
Absentee Voting Period 4 5 6 7 8 9 10 7:00 PM 7:00 PM Anchor 6:00 PM Cooper 1:00 PM 7:00 PM Funny Seward/Bear Point APC Landing APC Ninilchik River Creek Flood SA Community Community Meeting Meeting 7:00 PM Moose Pass APC 6:00 PM South Pen Hospital SA
7:00 PM KESA Absentee Voting Period Election Day 11 12 13 14 15 16 17 5:30 PM CPGH SA 12:00 PM Lowell 7:30 PM Nikiski 7:00 PM CES Point Emergency Fire SA SA 5:30 PM Plat Committee & 7:30 5:00 PM Nikiski PM Planning Senior Commission 7:00 PM 7:00 PM Sterling Assembly Community Meeting Meeting 7:30 PM Bear Packet Deadline Creek Fire 18 19 20 21 22 23 24 6:00 PM Anchor 7:00 PM Road 7:00 PM KESA Point Fire SA 7:00 PM Nikiski Community Meeting
7:00 PM Seward/Bear Creek Flood SA
25 26 27 28 29 30 31 5:30 PM Plat 7:00 PM 7:00 PM Fritz 7:00 PM Kasilof 10:30 AM Cooper Committee & 7:30 Assembly Creek Community Landing PM Planning Community Commission Meeting Community Meeting Meeting Meeting 7:00 PM Anchor 1:30 PM Hope Point Community Meeting Community Meeting 7:00 PM North Pen RSA 3:30 PM Moose Pass Community Packet Deadline Meeting
APC = Advisory Planning Commission; FSA = Fire Service Area; SA = Service Area; MAG = Mayor's Advisory Group November 2009 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 7:00 PM 7:00 PM Anchor 6:00 PM Cooper 7:00 PM Seward/Bear Point APC Landing APC Hope/Sunrise Creek Flood SA APC
8 9 10 11 12 13 14 5:30 PM Plat 12:00 PM Lowell 6:00 PM South Packet Deadline Committee & Point Emergency Pen Hospital SA 7:30 PM SA Planning 5:00 PM Nikiski Commission Senior 7:00 PM KESA
7:00 PM Assembly Meeting
7:30 PM Bear Creek Fire 15 16 17 18 19 20 21 5:00 PM CPGH 7:00 PM Road 7:30 PM Nikiski 7:00 PM CES SA SA Fire SA 6:00 PM Anchor Point Fire 7:00 PM Seward/Bear Creek Flood SA
22 23 24 25 26 27 28 5:30 PM Plat 7:00 PM KESA Committee & 7:30 PM Planning Commission
7:00 PM North Pen RSA
29 30 Oct 2009 Dec 2009 SMTWTFS SMTWTFS 123 12345 45678910 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31
APC = Advisory Planning Commission; FSA = Fire Service Area; SA = Service Area; MAG = Mayor's Advisory Group October 2009 - January 2010 Assembly Yearly Planner
Oct 2009 OCTOBER Apr 2010 SMTWTF S SMTWTF S 123 6 Regular Borough 123 45678910 Election 45678910 11 12 13 14 15 16 17 11 12 13 14 15 16 17 18 19 20 21 22 23 24 13 Assembly Meeting 18 19 20 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 30 27 Assembly Meeting NOVEMBER Nov 2009 May 2010 SMTWTF S 10 Assembly Meeting SMTWTF S 1234567 1 8910 11 12 13 14 16 AML Annual Conference 2345678 15 16 17 18 19 20 21 in Anchorage November 9 101112131415 22 23 24 25 26 27 28 16-20 16 17 18 19 20 21 22 29 30 23 24 25 26 27 28 29 DECEMBER 30 31 1 Assembly Meeting Dec 2009 Jun 2010 SMTWTF S 2 NACo Board Meeting, SMTWTFS 1 2345 Santa Rosa, California 12345 6 7 8 9 10 11 12 6789101112 13 14 15 16 17 18 19 JANUARY 13 14 15 16 17 18 19 20 21 22 23 24 25 26 20 21 22 23 24 25 26 27 28 29 30 31 5 Assembly Meeting 27 28 29 30
Jan 2010 Jul 2010 SMTWTF S SMTWTF S 12 123 3456789 45678910 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 29 30 31 31
Feb 2010 Aug 2010 SMTWTF S SMTWTF S 123456 1234567 7 8 9 10111213 8 9 10 11 12 13 14 14 15 16 17 18 19 20 15 16 17 18 19 20 21 21 22 23 24 25 26 27 22 23 24 25 26 27 28 28 29 30 31
Mar 2010 Sep 2010 SMTWTF S SMTWTF S 123456 1234 7 8 9 10111213 567891011 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 31 26 27 28 29 30
Printed by Calendar Creator for Windows on 10/16/2009 Kenai Peninsula Borough Assembly Assembly Meeting Schedule
TUESDAY, OCTOBER 27, 2009
10:00 AM Special Meeting (Appeal Hearing)
3:00 PM Policies and Procedures Committee
Followed By Finance Committee
Followed By Legislative Committee
7:00 PM Regular Assembly Meeting
Above listed meetings will be held in:
Borough Assembly Chambers George A. Navarre Kenai Peninsula Borough Administration Building 144 N. Binkley Street, Soldotna, Alaska
Kenai Peninsula Borough Assembly Meeting Schedule Kenai Peninsula Borough Assembly Policies & Procedures Committee
Assembly Chambers October 27, 2009 3:00 PM George A. Navarre Kenai Peninsula Borough Administration Building, Soldotna
Pete Sprague, Chair Paul Fischer, Vice Chair Bill Smith
AGENDA
ITEMS NOT APPEARING ON THE REGULAR AGENDA
1. Discussion Regarding Format of Assembly Committee Meetings (30 minutes)
K. MAYOR’S REPORT ...... 18
1. Agreements and Contracts
a. Authorization to Award Contract for Snow Removal and/or Sanding of Various Borough Facilities ...... 19
b. Approval of Waiver of Formal Bidding - Central Emergency Services Sterling Site Work Completion...... 21
c. Authorization to Award Contract for Central Peninsula Landfill Leachate Hauling FY10...... 22
d. Approval of Waiver for Formal Bidding - KPB Maintenance Poppy Lane Yard Fencing Expansion...... 24
2. Other
a. Recap of 2009 Surplus Property Auction ...... 25
b. Revenue-Expenditure Report for September, 2009 ...... 28
c. Budget Revisions - September, 2009 ...... 31
d. Project Reports - September, 2009 ...... 34
e. Spruce Bark Beetle Mitigation Program Status Report for September, 2009...... 51
f. Chuitna Coal Project Update from PacRim Coal, LP ...... 57
Kenai Peninsula Borough Assembly Page 1 of 2 POLICIES & PROCEDURES COMMITTEE P. NEW BUSINESS
1. Resolutions
*c. Resolution 2009-104: Adopting an Alternate Allocation Method for the FY10 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area (Mayor) ...... 77
*e. Resolution 2009-106: Approving the Pandemic Influenza Response Plan Annex to the Kenai Peninsula Borough Emergency Operations Plan (Mayor) ...... 86
*f. Resolution 2009-107: Accepting Communication Equipment from the State of Alaska Division of Homeland Security and Emergency Management (Alaska DHS&EM) on Behalf of Bear Creek Fire Service Area, and Authorizing the Mayor to Execute an Associated Memorandum of Understanding with the Alaska DHS&EM (Mayor) ...... 116
*Consent Agenda Items Staff requested: Borough Clerk or Representative
Kenai Peninsula Borough Assembly Page 2 of 2 POLICIES & PROCEDURES COMMITTEE Kenai Peninsula Borough Assembly Finance Committee
Assembly Chambers Immediately Following October 27, 2009 George A. Navarre Kenai Peninsula Policies and Procedures Borough Administration Building, Soldotna
Bill Smith, Chair Gary Superman, Vice Chair
AGENDA
ITEMS NOT APPEARING ON THE REGULAR AGENDA
1. Budget and Salary Discussion (30 minutes)
N. PUBLIC HEARINGS ON ORDINANCES
1. Ordinance 2009-19-13: Appropriating $8,000,000 in Funds Received from the State of Alaska Department of Transportation and Public Facilities (DOTPF) for Kenai Peninsula Borough Road Projects (Mayor) ...... 58
2. Ordinance 2009-48: Confirming the Assessment Roll For the Cardwell Subdivision Utility Special Assessment District and Establishing the Method for Terminating Assessments and Making Refunds to Property Owners (Mayor) ...... 61
P. NEW BUSINESS
1. Resolutions
*a. Resolution 2009-102: Accepting a State Grant in the Amount of $709,434 for Construction of Nikiski Fire Station Number Two (Mayor) ...... 68
*b. Resolution 2009-103: Authorizing the Expenditure of $48,950 from the Beluga Whale Recovery Grant for Personnel and Travel Costs (Mayor) ...... 73
d. Resolution 2009-105: Authorizing the Road Service Area to Allocate Funding in the Amount of $374,605.14 to the Alaska Department of Transportation and Public Facilities for a Portion of the Costs Associated with the Construction of Turn Lanes on the Sterling Highway at the Central Peninsula Landfill Milepost 98.5 (Mayor) . . . . . 81
Kenai Peninsula Borough Assembly Page 1 of 2 FINANCE COMMITTEE 2. Ordinances
*a. Ordinance 2009-19-15: Accepting and Appropriating a $13,000 Donation from Chevron for the Purchase of Firefighting Equipment (Mayor) (Hearing on 12/01/09)...... 126
*b. Ordinance 2009-19-16: Accepting and Appropriating Grant Funds from the U.S. Department of Energy in the Amount of $192,200 and Appropriating Borough General Funds in the Amount of $150,471 to Complete the Ninilchik School Re-Roofing Project (Mayor) (Hearing on 12/01/09)...... 131
*c. Ordinance 2009-19-17: Accepting and Appropriating a Grant from the Alaska Division of Homeland Security and Emergency Management in the Amount of $30,270 for the Kenai Peninsula Citizen Corps Program (Mayor) (Shortened Hearing on 11/10/09) . . . . 140
*d. Ordinance 2009-19-18: Accepting and Appropriating Funding from the State of Alaska in the Amount of $993,996.85 for General Government Purposes under the State’s 2009/2010 Community Economic Stimulus Program (Mayor) (Hearing on 12/01/09) ...... 145
3. Other
*a. Protest of New Liquor License Application filed by Daggett Limited Liability Corporation dba Open Wine Distributors ...... 153
*Consent Agenda Items Staff requested: Finance Director or Representative
Kenai Peninsula Borough Assembly Page 2 of 2 FINANCE COMMITTEE Kenai Peninsula Borough Assembly Legislative Committee
Assembly Chambers Immediately Following October 27, 2009 George A. Navarre Kenai Peninsula Finance Committee Borough Administration Building, Soldotna
Hal Smalley, Vice Chair All Assembly Members
AGENDA
ITEMS NOT APPEARING ON THE REGULAR AGENDA
1. Legislative Priority Update
*Consent Agenda Items Staff requested: Borough Clerk or Representative
Kenai Peninsula Borough Assembly Page 1 of 1 LEGISLATIVE COMMITTEE Kenai Peninsula Borough Assembly Agenda
October 27, 2009 - 7:00 PM Regular Meeting Borough Assembly Chambers, Soldotna, Alaska
A. CALL TO ORDER Pete Sprague Assembly Vice President B. PLEDGE OF ALLEGIANCE Seat 4 - Soldotna Term Expires 2010 C. INVOCATION Paul Fischer Assembly Member Seat 7 - Central D. ROLL CALL Term Expires 2010 E. COMMITTEE REPORTS Mako Haggerty Assembly Member Seat 9 - South Peninsula F. APPROVAL OF AGENDA AND CONSENT AGENDA Term Expires 2012 (All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these Gary Knopp items unless an Assembly Member so requests, in which case the item will be removed from the Assembly Member Consent Agenda and considered in its normal sequence on the agenda.) Seat 1 - Kalifornsky Term Expires 2012 G. ASSEMBLY REORGANIZATION Sue McClure Assembly Member 1. Election of President and Vice President Seat 6 - East Peninsula Term Expires 2012 H. APPROVAL OF MINUTES Charlie Pierce Assembly Member *1. October 13, 2009 Regular Assembly Meeting Minutes ...... 1 Seat 5-Sterling/Funny River Term Expires 2011 I. COMMENDING RESOLUTIONS AND PROCLAMATIONS Hal Smalley Assembly Member J. PRESENTATIONS WITH PRIOR NOTICE (20 minutes total) Seat 2 - Kenai Term Expires 2011 1. Central Peninsula General Hospital Quarterly Report (10 Bill Smith minutes) Assembly Member Seat 8 - Homer 2. Jan Johnson, Healthy Life Styles Program Coordinator, "CPH Term Expires 2011 Heathly Lifestyles" (10 minutes) Gary Superman Assembly Member K. PUBLIC COMMENTS ON ITEMS NOT APPEARING ON THE Seat 3 - Nikiski (3 minutes per speaker; 20 minutes aggregate) Term Expires 2010 AGENDA
October 27, 2009 Page 1 of 5 L. MAYOR’S REPORT ...... 18
1. Agreements and Contracts
a. Authorization to Award Contract for Snow Removal and/or Sanding of Various Borough Facilities ...... 19
b. Approval of Waiver of Formal Bidding - Central Emergency Services Sterling Site Work Completion ...... 21
c. Authorization to Award Contract for Central Peninsula Landfill Leachate Hauling FY10 ...... 22
d. Approval of Waiver for Formal Bidding - KPB Maintenance Poppy Lane Yard Fencing Expansion...... 24
2. Other
a. Recap of 2009 Surplus Property Auction ...... 25
b. Revenue-Expenditure Report for September, 2009 ...... 28
c. Budget Revisions - September, 2009 ...... 31
d. Project Reports - September, 2009 ...... 34
e. Spruce Bark Beetle Mitigation Program Status Report for September, 2009 ...... 51
f. Chuitna Coal Project Update from PacRim Coal, LP ...... 57
M. ITEMS NOT COMPLETED FROM PRIOR AGENDA - None
N. PUBLIC HEARINGS ON ORDINANCES (Testimony limited to 3 minutes per speaker)
1. Ordinance 2009-19-13: Appropriating $8,000,000 in Funds Received from the State of Alaska Department of Transportation and Public Facilities (DOTPF) for Kenai Peninsula Borough Road Projects (Mayor) (Referred to Finance Committee)...... 58
2. Ordinance 2009-48: Confirming the Assessment Roll For the Cardwell Subdivision Utility Special Assessment District and Establishing the Method for Terminating Assessments and Making Refunds to Property Owners (Mayor) (Referred to Finance Committee) ...... 61
October 27, 2009 Page 2 of 5 O. UNFINISHED BUSINESS - None.
P. NEW BUSINESS
1. Resolutions
*a. Resolution 2009-102: Accepting a State Grant in the Amount of $709,434 for Construction of Nikiski Fire Station Number Two (Mayor) (Referred to Finance Committee) ...... 68
*b. Resolution 2009-103: Authorizing the Expenditure of $48,950 from the Beluga Whale Recovery Grant for Personnel and Travel Costs (Mayor) (Referred to Finance Committee) ...... 73
*c. Resolution 2009-104: Adopting an Alternate Allocation Method for the FY10 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area (Mayor) (Referred to Policies and Procedures Committee) ...... 77
d. Resolution 2009-105: Authorizing the Road Service Area to Allocate Funding in the Amount of $374,605.14 to the Alaska Department of Transportation and Public Facilities for a Portion of the Costs Associated with the Construction of Turn Lanes on the Sterling Highway at the Central Peninsula Landfill Milepost 98.5 (Mayor) (Referred to Finance Committee) ...... 81
*e. Resolution 2009-106: Approving the Pandemic Influenza Response Plan Annex to the Kenai Peninsula Borough Emergency Operations Plan (Mayor) (Referred to Policies and Procedures Committee) ...... 86
*f. Resolution 2009-107: Accepting Communication Equipment from the State of Alaska Division of Homeland Security and Emergency Management (Alaska DHS&EM) on Behalf of Bear Creek Fire Service Area, and Authorizing the Mayor to Execute an Associated Memorandum of Understanding with the Alaska DHS&EM (Mayor) (Referred to Policies and Procedures Committee) ...... 116
2. Ordinances
*a. Ordinance 2009-19-15: Accepting and Appropriating a $13,000 Donation from Chevron for the Purchase of Firefighting Equipment (Mayor) (Hearing on 12/01/09) (Referred to Finance Committee) . . . . 126
October 27, 2009 Page 3 of 5 *b. Ordinance 2009-19-16: Accepting and Appropriating Grant Funds from the U.S. Department of Energy in the Amount of $192,200 and Appropriating Borough General Funds in the Amount of $150,471 to Complete the Ninilchik School Re-Roofing Project (Mayor) (Hearing on 12/01/09) (Referred to Finance Committee) ...... 131
*c. Ordinance 2009-19-17: Accepting and Appropriating a Grant from the Alaska Division of Homeland Security and Emergency Management in the Amount of $30,270 for the Kenai Peninsula Citizen Corps Program (Mayor) (Shortened Hearing on 11/10/09) (Referred to Finance Committee) ...... 140
*d. Ordinance 2009-19-18: Accepting and Appropriating Funding from the State of Alaska in the Amount of $993,996.85 for General Government Purposes under the State’s 2009/2010 Community Economic Stimulus Program (Mayor) (Hearing on 12/01/09) (Referred to Finance Committee) ...... 145
3. Other
*a. Protest of New Liquor License Application filed by Daggett Limited Liability Corporation dba Open Wine Distributors (Referred to Finance Committee)...... 153
Q. PUBLIC COMMENTS AND PUBLIC PRESENTATIONS (3 minutes per speaker)
R. ASSEMBLY MEETING AND HEARING ANNOUNCEMENTS
1. November 10, 2009 Regular Assembly Meeting 7:00 PM Soldotna
S. ASSEMBLY COMMENTS
T. PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.)
1. Ordinance 2009-19-08: Appropriating $6,750 From the Nikiski Fire Service Area Capital Project Fund for Purchase of a Vehicle (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
2. Ordinance 2009-19-09: Appropriating $82,554 in Supplemental Funding for the Kachemak Emergency Service Area (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
October 27, 2009 Page 4 of 5 3. Ordinance 2009-19-10: Appropriating $35,000 in Interest Income from the Spruce Bark Beetle Program to Address the Need for an Emergency Power Generator at the Funny River Community Center (Pierce, Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
4. Ordinance 2009-19-11: Appropriating $21,725 from the General Fund to the Solid Waste Operating Fund for the Expansion of the Kenai Peninsula Borough Recycling Program in Homer (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
5. Ordinance 2009-19-12: Accepting and Appropriating Grant Funds from the U.S. Department of Interior in the Amount of $126,944 for Projects Under the Coastal Impact Assistance Program (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
6. Ordinance 2009-19-14: Accepting and Appropriating a Grant from the State of Alaska, Department of Natural Resources, Division of Forestry in the Amount of $1,660,375 for the Kenai Peninsula Borough Hazardous Fuels Mitigation Program (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
U. INFORMATIONAL MATERIALS AND REPORTS
V. NOTICE OF NEXT MEETING AND ADJOURNMENT
The next meeting of the Kenai Peninsula Borough Assembly will be held on November 10, 2009, at 7:00 P.M. in the Borough Assembly Chambers, Soldotna, Alaska.
This meeting will be broadcast on KDLL-FM 91.9 (Central Peninsula), KBBI-AM 890 (South Peninsula), K201AO-FM 88.1(East Peninsula). Copies of agenda items are available at the Borough Clerk's Office in the Meeting Room just prior to the meeting. For further information, please call the Clerk's Office at 714-2160 or toll free within the Borough at 1-800- 478-4441, Ext. 2160. Visit our website at www.borough.kenai.ak.us for copies of the agenda, meeting summaries, ordinances and resolutions.
October 27, 2009 Page 5 of 5 Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Regular Meeting - Soldotna, Alaska
CALL TO ORDER
A Regular Meeting of the Kenai Peninsula Borough Assembly was held on October 13, 2009, in the Borough Assembly Chambers, Soldotna, Alaska. President Martin called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was recited followed by the invocation given by Gary Superman.
There were present:
Milli Martin, Presiding Hal Smalley Paul Fischer Bill Smith Gary Knopp Pete Sprague Ron Long Gary Superman Charlie Pierce
Also in attendance were:
Colette Thompson, Borough Attorney Johni Blankenship, Borough Clerk Michele Turner, Administrative Assistant
COMMITTEE REPORTS (07:03:00) Assembly Member Smith said the Finance Committee met and discussed its agenda items.
Assembly Member Knopp said the Lands Committee met and discussed its agenda items.
Assembly Vice President Sprague said the Policies and Procedures Committee met and discussed its agenda items.
Assembly Member Long said the Legislative Committee met and discussed its agenda items. (07:19:00) APPROVAL OF THE AGENDA AND CONSENT AGENDA
MOTION TO APPROVE AGENDA: Sprague moved for the approval of the agenda and consent agenda.
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 687
1 President Martin called for additions, corrections or deletions to the agenda or consent agenda.
The following item was removed from the consent agenda:
• Ordinance 2009-49: Reducing the Borough Sales Tax on Motor Vehicle Fuel for the Period January 1, 2010 to May 31, 2010 (Mayor) (Hearing on 11/10/09) (Referred to Policies and Procedures Committee)
The following items were added to the consent agenda:
• A Resolution in Memoriam Commending the Contributions and Commitments of Richard P. Troeger (Sprague, Martin)
• Resolution 2009-080: Authorizing Award of a Contract for External Investment Portfolio Manager (Mayor) (Referred to Finance Committee)
Copies having been made available to the public, Borough Clerk Johni Blankenship noted by title only the resolutions and ordinances on the consent agenda.
• September 15, 2009 Regular Assembly Meeting Minutes
• A Resolution in Memoriam Commending the Contributions and Commitments of Richard P. Troeger (Sprague, Martin)
• Resolution 2009-080: Authorizing Award of a Contract for External Investment Portfolio Manager (Mayor) (Referred to Finance Committee)
[Clerk’s Note: Technical amendments were made to Resolution 2009-080 as follows: The third whereas to read, “the proposal submitted by RBC Public Fund Services received the highest total score by the evaluating committee; and”, Section 1 to read, “The proposal submitted by RBC Public Fund Services is accepted.”, Section 2 to read, “That the mayor is authorized to award a contract for external investment portfolio manager with RBC Public Fund Services for a three-year period including an option to extend for two years.”, Section 3 to read, “That the expenditures for these services will be charged as follows: 100.00000. 00000.37350, Interest Income Account $82,500.00”
• Resolution 2009-097: Certifying the Results of the October 6, 2009 Regular Municipal Election (Martin at the Request of the Borough Clerk) (Referred to Policies and Procedures Committee)
• Resolution 2009-098: Providing for the Issuance and Sale of General Obligation Bonds of the Kenai Peninsula Borough in the Aggregate Principal Amount of Not to Exceed $4,960,000 to Pay the Costs of Solid Waste Improvements in the Borough, Fixing Certain Details of Such Bonds, and Pledging the Full Faith and Credit of the Borough to the Payment Thereof (Mayor) (Referred to Finance Committee)
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 688 October 13, 2009
2 • Resolution 2009-099: Reclassifying 10 Acres of Borough Land Near Ohlson Mountain Road in the Homer Area from Residential to Recreational (Martin, Smith, Mayor) (Referred to Lands Committee)
[Clerk’s Note: A teleconference site was established at the Borough Office in Homer to receive public testimony on the above resolution during the assembly meeting.]
• Resolution 2009-100: Accepting $38,500 from the State of Alaska for the Borough’s Coastal Management Program (Mayor) (Referred to Finance Committee)
• Resolution 2009-101: Authorizing Award of a Contract for $100,000 to the Kenai Watershed Forum for Restoration Projects at Anadromous Stream Road Crossings (Mayor) (Referred to Finance Committee)
• Ordinance 2009-19-08: Appropriating $6,750 From the Nikiski Fire Service Area Capital Project Fund for Purchase of a Vehicle (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
• Ordinance 2009-19-09: Appropriating $82,554 in Supplemental Funding for the Kachemak Emergency Service Area (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
• Ordinance 2009-19-10: Appropriating $35,000 in Interest Income from the Spruce Bark Beetle Program to Address the Need for an Emergency Power Generator at the Funny River Community Center (Pierce, Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
• Ordinance 2009-19-11: Appropriating $21,725 from the General Fund to the Solid Waste Operating Fund for the Expansion of the Kenai Peninsula Borough Recycling Program in Homer (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
• Ordinance 2009-19-12: Accepting and Appropriating Grant Funds from the U.S. Department of Interior in the Amount of $126,944 for Projects Under the Coastal Impact Assistance Program (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
• Ordinance 2009-19-13: Appropriating $8,000,000 in Funds Received from the State of Alaska Department of Transportation and Public Facilities (DOTPF) for Kenai Peninsula Borough Road Projects (Mayor) (Shortened Hearing on 10/27/09) (Referred to Finance Committee)
• Ordinance 2009-19-14: Accepting and Appropriating a Grant from the State of Alaska, Department of Natural Resources, Division of Forestry in the Amount of $1,660,375 for the Kenai Peninsula Borough Hazardous Fuels Mitigation Program (Mayor) (Hearing on 11/10/09) (Referred to Finance Committee)
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 689
3 • Ordinance 2009-48: Confirming the Assessment Roll For the Cardwell Subdivision Utility Special Assessment District and Establishing the Method for Terminating Assessments and Making Refunds to Property Owners (Mayor) (Shortened Hearing on 10/27/09) (Referred to Finance Committee)
• Confirming an Appointment to the Kenai Peninsula Borough Road Service Area Board (Referred to Policies and Procedures)
Re-Appointment Board Seat Term Expires Ron Wille East Region September 30, 2012
[Clerk’s Note: Technical amendments were made to the appointment confirmation as follows:
Re-appointment Board Seat Term Expires Ron Wille East Region September 30, [2011] 2012]
President Martin called for public comment.
The following people spoke in favor of Resolution 2009-099:
Taz Tally, 41195 Turkington Circle, Homer Clair Waxman, P. O. Box 2964, Homer Laura Barton, 66600 Diamond Ridge, Homer Kenton Bloom, 1044 East Road, Suite A, Homer Richard Gustafson, 1039 Barnett Place, Homer Allan Parks, 65055 Nearly Level Lane, Homer
There being no one else who wished to speak, the public comment period was closed.
AGENDA APPROVED AS AMENDED: Unanimous. (07:48:13) VACANCY, DESIGNATION AND SEATING OF ASSEMBLY MEMBERS
Borough Clerk Johni Blankenship swore in newly elected Assembly Members Mako Haggerty and Sue McClure and re-elected Assembly Member Gary Knopp. (07:48:00) COMMENDING RESOLUTIONS AND PROCLAMATIONS
Mayor Carey presented Barbara Walters of the Lee Shore Center and Peg Coleman of Haven House, with a proclamation declaring October 2009 as “Domestic Violence Awareness Month”.
Assembly Vice President Sprague presented the Troeger Family with a resolution in memoriam commending the contributions and commitments of Richard P. Troeger.
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 690 October 13, 2009
4 (07:57:00) PRESENTATIONS WITH PRIOR NOTICE
Kelly Wolfe, Youth Restoration Corps gave a presentation on “Arc Lake Project”.
Bob Shavelson, Executive Director of Cook Inlet Keeper gave a presentation on “Fish and Water Quality Issues Associated with the Proposed Chuitna Coal Strip Mine”. (08:15:30) PUBLIC COMMENTS ON ITEMS NOT APPEARING ON THE AGENDA
President Martin called for public comment.
Ryan Smith, CEO Central Peninsula Hospital, addressed the Assembly regarding the Central Kenai Peninsula Hospital Service Area Board Meeting.
Tim Navarre, P. O. Box 92, Kenai, thanked President Martin and Assembly Member Long for their public service.
There being no one else who wished to speak, the public comment period was closed. (08:21:23) MAYOR’S REPORT
1. Agreements and Contracts
a. Authorization to Award Contract for the purchase of a Skid Steer
b. Approval of waiver of formal bidding procedures for Eagle Enterprises/ KESA purchasing (5) Scott AP75 Air Paks
c. Authorization to Award Contract for Moose Pass Transfer Site Relocation Project
d. Authorization to Award Contract for Miller Loop Fuel Reduction Project
2. Other
a. Budget Revisions - August 2009
b. Revenue-Expenditure Report - August 2009
c. Certification of the 2009 Supplemental Personal Property Roll
d. Litigation Status Report
ITEMS NOT COMPLETED FROM PRIOR AGENDA - None.
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 691
5 PUBLIC HEARING ON ORDINANCES (8:47:50) Ordinance 2008-19-62: Recording Expenditures of $1,985,582 Paid by the State of Alaska Department of Administration on Behalf of the Borough Toward the Borough’s Unfunded PERS Liability (Mayor) (Referred to Finance Committee)
MOTION: Smith moved to enact Ordinance 2008-19-62.
President Martin called for public comment with none being offered.
VOTE ON MOTION TO ENACT: Yes: Fischer, Knopp, Long, Pierce, Smalley, Smith, Sprague, Superman, Martin No: None Absent: None MOTION TO ENACT PASSED: 9 Yes, 0 No, 0 Absent (08:50:45) Ordinance 2009-19-05: Accepting and Appropriating a Grant from the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA) in the Amount of $699,300 for the Borough's Cook Inlet Beluga Whale Recovery Study (Mayor) (Referred to Finance Committee)
MOTION: Smith moved to enact Ordinance 2009-19-05.
President Martin called for public comment.
The following people spoke in favor of Ordinance 2009-19-05:
Jason Brune, Executive Director, Resource Development Council for Alaska, Inc., Anchorage Bob Shavelson, Executive Director, Cook Inlet Keeper, Homer Tim Navarre, P. O. Box 92, Kenai
There being no one else who wished to speak, the public comment period was closed.
MOTION TO AMEND: Smith moved to amend Ordinance 2009-19-05 as follows:
Delete the 6th whereas, “[BECAUSE THE GRANT PROGRAM DOES NOT ALLOW FOR INDIRECT COSTS, AND THE GRANT IS FOR A BOROUGH DEPARTMENT FUNDED BY GENERAL FUNDS, NO BOROUGH ADMINISTRATIVE SERVICE FEE WILL BE CHARGED FOR THIS GRANT; AND]”
MOTION TO AMEND PASSED: Unanimous.
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 692 October 13, 2009
6 MOTION TO AMEND: Sprague moved to amend Ordinance 2009- 19–05 as follows:
Section 1. That the mayor is authorized to accept a grant from the U.S. Department of Commerce, NOAA, in the amount of $699,300 for the Cook Inlet Beluga Whale Recovery Research program and is authorized to execute a grant agreement and any other documents deemed necessary to accept [AND EXPEND] the grant and to fulfill the intents and purposes of this ordinance. Expenditures of the grant will be approved by resolution.
VOTE ON MOTION TO AMEND : Unanimous.
VOTE ON MOTION TO ENACT AS AMENDED: Yes: Fischer, Knopp, Long, Pierce, Smalley, Smith, Sprague, Superman, Martin No: None Absent: None MOTION TO ENACT AS AMENDED PASSED: 9 Yes, 0 No, 0 Absent (09:03:01) Ordinance 2009-19-06: Accepting and Appropriating Funding from the State of Alaska in the Amount of $545,400 for Community Purposes under the State’s 2009/2010 Community Revenue Sharing Program (Mayor) (Referred to Finance Committee)
MOTION: Smith moved to enact Ordinance 2009-19-06.
President Martin called for public comment with none being offered.
VOTE ON MOTION TO ENACT: Yes: Fischer, Knopp, Long, Pierce, Smalley, Smith, Sprague, Superman, Martin No: None Absent: None MOTION TO ENACT PASSED: 9 Yes, 0 No, 0 Absent (09:05:37) Ordinance 2009-19-07: Redirecting Funds Previously Appropriated to the Solid Waste Capital Project Fund for the Purchase of Equipment Needed to Implement a Junk Vehicle Removal Program to Contract Services in the Solid Waste Operating Fund (Mayor) (Referred to Finance Committee)
MOTION: Smith moved to enact Ordinance 2009-19-07.
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 693
7 President Martin called for public comment.
The following people spoke in opposition of Ordinance 2009-19-07:
Tim Navarre, P. O. Box 92, Kenai
Assembly Member Knopp spoke in support of Ordinance 2009-19-07. Assembly Member Superman spoke in opposition to Ordinance 2009-19-07.
VOTE ON MOTION TO ENACT: Yes: Knopp, Pierce, Martin, Smith No: Fischer, Long, Smalley, Sprague, Superman Absent: None MOTION TO ENACT FAILED: 4 Yes, 5 No, 0 Absent (09:21:31) Ordinance 2009-47: Amending KPB 1.20.100 to Eliminate Limitations on Terms of Office for School Board Members (Mayor) (Referred to Policies and Procedures Committee)
MOTION: Sprague moved to enact Ordinance 2009-47.
President Martin called for public comment with none being offered.
VOTE ON MOTION TO ENACT: Yes: Fischer, Knopp, Long, Pierce, Smalley, Smith, Sprague, Superman, Martin No: None Absent: None MOTION TO ENACT PASSED: 9 Yes, 0 No, 0 Absent
UNFINISHED BUSINESS (09:22:58) Resolution 2009-072: Approving Job Descriptions for Administrative Service Employees (Smith) (Referred to Policies and Procedures Committee)
[Clerk’s Note: Motion to adopt Resolution 2009-072 was on the floor from the August 4, 2009 meeting.]
President Martin called for public comment with none being offered.
President Martin passed the gavel to Vice President Sprague.
MOTION TO AMEND: Martin moved to amend Resolution 2009-072 as follows:
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 694 October 13, 2009
8 Section 2 to read, “That this resolution includes all of the authorized administrative positions in the borough administration as of the date of this resolution. [THE J] Job descriptions for any administrative positions added, deleted or amended [in the future] will require the Mayor’s and Assembly’s approval, and shall be included in the manual of descriptions maintained in the borough clerk’s office and the human resources department.”
MOTION TO AMEND (SECONDARY): Fischer moved to amend Section 2. to read, “That this resolution includes all of the authorized administrative positions in the borough administration as of the date of this resolution. Job descriptions for any administrative positions added, deleted or amended will require the Mayor’s and Assembly’s approval, excluding Chief of Staff, Special Assistant to the Mayor and the Mayor’s Administrative Assistant, and shall be included in the manual of descriptions maintained in the borough clerk’s office and the human resources department.”
VOTE ON SECONDARY AMENDMENT: Yes: Fischer, Knopp, Long, Pierce, Smith, Sprague, Superman, Martin No: Smalley Absent: None SECONDARY MOTION TO AMEND PASSED: 8 Yes, 1 No, 0 Absent
VOTE ON MAIN MOTION TO AMEND: Unanimous.
Vice President Sprague returned the gavel.
MOTION TO SUSPEND THE RULES: Sprague moved to suspend the rules to allow Mr. Long to address agenda item S. Assembly Comments prior to continuing with agenda item O.1.a., Resolution 2009-072. VOTE ON MOTION TO SUSPEND THE RULES PASSED: Unanimous.
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 695
9 Assembly Member Long addressed each member of the assembly, the borough clerk and her staff, department directors, and the administration expressing his gratitude and sincere appreciation for everyone’s hard work and dedication to public service. He continued by thanking the public for their support, non-support and healthy debates. In closing, he thanked his wife for her continued support and patience during his years on the assembly.
[Clerk’s Note: Assembly Member Long excused himself from the remainder of the meeting in order to get home prior to the Seward Highway closure.]
President Martin passed the gavel to Vice President Sprague.
MOTION TO AMEND: President Martin moved to amend Appendix A Job Descriptions Page 1, Director of Assessing; Page 11, Major Capital Projects Director; Page 15, Finance Director; Page 25, General Services Director; Page 63, Maintenance Director; Page 93, Planning Director; Page 97, Roads Director; and Page 101, Program Manager -- SBB Manager, as follows:
Minimum Qualifications, new final sentence to read, “Must possess excellent written and verbal communications skills performed in a professional manner, strong leadership abilities, and interpersonal skills.”
MOTION TO AMEND (SECONDARY): Fischer moved to amend Appendix A Job Descriptions, Minimum Qualifications new final sentence as follows:
“[MUST] Should possess excellent written and verbal communications skills performed in a professional manner, strong leadership abilities, and interpersonal skills.”
SECONDARY MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND (SECONDARY): Smalley moved to amend Appendix A Job Descriptions, Minimum Qualifications new final sentence as follows:
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 696 October 13, 2009
10 “Should possess [EXCELLENT] written and verbal communications skills, to be able to perform[ED] in a professional manner, [STRONG] leadership abilities, and interpersonal skills.”
SECONDARY MOTION TO AMEND PASSED: Without objection.
[Clerk’s Note: Inclusive within the above motions, Assembly voted without objection that all comparable positions in Appendix A include the new language.]
MAIN MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Pages 45 and 46, Kenai River Center Manager to read, “Position Description: Donald E. Gilman [KENAI] River Center Manager”
Essential Functions: 1 to read, “Administers the Donald E. Gilman [KENAI] River Center building and borough staff. Coordinates activities with other tenant agency staff.”
2 to read, “Coordinates and administers the permitting and educational activities Donald E. Gilman [KENAI] River Center staff and is responsible for providing training.”
6 to read, “Writes grants and administers contracts and related activities, and is responsible for budget preparations and administration for the Donald E. Gilman [KENAI] River Center.”
8 to read, “Administers the coordination and cooperation of the Donald E. Gilman [KENAI] River Center staff with other regulatory agencies when multiple permits are required.”
10 to read, “Maintains the Donald E. Gilman [KENAI] River Center permit computer records database, including permit entry and maintenance produces regular reports.”
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 697
11 MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Page 63, Maintenance Director, Definitions to read, “Under the general direction and supervision of the borough mayor or his designee, the director of maintenance is responsible for the supervision [AND], coordination [OF ACTIVITIES OF WORKERS ENGAGED IN KEEPING BUILDINGS AND GROUNDS IN CLEAN AND ORDERLY CONDITION AND IN MAINTAINING AND REPAIRING UTILITY SYSTEMS AND THE PHYSICAL STRUCTURES OF THE BUILDINGS.], management and administrative functions for repair and maintenance projects of all Borough buildings, grounds and utilities, as well as ensuring buildings and grounds are kept in a safe, clean and orderly condition.”
MOTION TO AMEND Without objection.
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Page 97, Roads Director, Definition to read, “Under the general direction and supervision of the borough mayor with advice and recommendations form the KPB Road Service Area Board, the road director coordinates and supervises borough road construction, maintenance and improvement activities of the roads department.”
MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Page 97, Roads Director, Minimum Qualifications to read, “Bachelor’s degree in a related field and a minimum of [TWO] four years experience in road maintenance and construction or an equivalent combination of
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 698 October 13, 2009
12 training and experience. Knowledge of the geography of the Kenai Peninsula Borough, road construction and maintenance equipment required. Must possess [TWO] four years experience in supervision and have familiarity with computer terminals, Must have valid Alaska driver’s license to perform all functions. Must possess excellent written and verbal communications skills performed in a professional manner, strong leadership abilities, and interpersonal skills.”
Assembly Member Knopp spoke in opposition to the amendment. Assembly Members Smith and Martin spoke in support of the amendment.
VOTE ON MOTION TO AMEND: Yes: Smith, Martin No: Fischer, Knopp, Pierce, Smalley, Sprague, Superman Absent: Long MOTION TO AMEND FAILED: 2 Yes, 6 No, 1 Absent
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Page 101, Program Manager – SBB Program, Definition to read, “Under general direction of the borough planning director or designee, the program manager is responsible for administering the Spruce Bark Beetle program. Administers multiple contracts, follows administrative procedures and ensures compliance with state and federal grant requirements and environmental standards. Budgets, manages, and administers a multi- million dollar effort. Makes presentations to community groups and elected officials on the program.”
MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND: Martin moved to amend Appendix A Job Descriptions as follows:
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 699
13 Page 101, Program Manager – SBB Manager, Minimum Qualifications to read, “A bachelor’s degree in a related field or [EIGHT] four years of progressively responsible management experience; familiarity with compliance issues pertaining to federal/state funding and regulations and three years of experience in administering contracts. Availability of personal vehicle and a valid Alaska driver’s license are required. Must possess excellent written and verbal communications skills performed in a professional manner, strong leadership abilities, and interpersonal skills.”
MOTION TO AMEND PASSED: Without objection.
MOTION TO AMEND: President Martin moved to amend Appendix A Job Descriptions as follows:
Page 1, Director of Assessing, Essential Functions, delete 12, “[DEVELOPS AND RECOMMENDS DEPARTMENTAL BUDGET. ADMINISTERS APPROVED BUDGET.]”
Renumber existing Essential Functions.
MOTION TO AMEND PASSED: Without objection.
Vice President Sprague returned the gavel.
MOTION TO AMEND: Smith moved to amend in Appendix A Job Descriptions as follows:
Page 71, Special Assistant to the Mayor, Service Type to read, “Administrative - Level [7] 6"
Assembly Member Pierce spoke in opposition to the amendment. Assembly Member Superman spoke in support of the amendment.
President Martin passed the gavel and spoke in support of the amendment.
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 700 October 13, 2009
14 VOTE ON MOTION TO AMEND: Yes: Fischer, Knopp, Smalley, Smith, Sprague, Superman, Martin No: Pierce Absent: Long MOTION TO AMEND PASSED: 7 Yes, 1 No,1 Absent
VOTE ON MOTION TO ADOPT AS AMENDED: Yes: Fischer, Knopp, Long, Pierce, Smalley, Smith, Sprague, Superman, Martin No: None Absent: Long MOTION TO ADOPT AS AMENDED PASSED: 8 Yes, 0 No, 1 Absent (10:43:18) NEW BUSINESS
Ordinance 2009-49: Reducing the Borough Sales Tax on Motor Vehicle Fuel for the Period January 1, 2010 to May 31, 2010 (Mayor) (Hearing on 11/10/09) (Referred to Policies and Procedures Committee)
MOTION TO INTRODUCE AND SET FOR PUBLIC HEARING: Sprague moved to introduce Ordinance 2009-49 and set for public hearing on November 10, 2009.
President Martin called for public comment with none being offered.
Assembly Members Sprague, Superman, Knopp, Smalley and Smith spoke in opposition to the introduction of Ordinance 2009-49.
Assembly Members Fischer and Pierce spoke in support of the introduction of Ordinance 2009-49.
President Martin passed the gavel and spoke in opposition to the introduction of Ordinance 2009-49. Vice President Sprague returned the gavel.
VOTE ON MOTION TO INTRODUCE AND SET FOR PUBLIC HEARING: Yes: Fischer, Pierce No: Knopp, Smalley, Smith, Sprague, Superman, Martin Absent: Long MOTION TO INTRODUCE AND SET FOR PUBLIC HEARING FAILED: 2 Yes, 6 No, 1 Absent
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 701
15 (11:08:18) PUBLIC COMMENTS AND PUBLIC PRESENTATIONS
President Martin called for public comment.
Tim Navarre, P. O. Box 92, Kenai spoke regarding Resolution 2009-072.
There being no one else who wished to speak, the public comment period was closed. (11:12:03) ASSEMBLY MEETING AND HEARING ANNOUNCEMENTS
The next meeting of the Kenai Peninsula Borough Assembly was scheduled for October 27, 2009, at 7:00 p.m. in the Borough Assembly Chambers, Soldotna, Alaska. (11:12:11) ASSEMBLY COMMENTS
Assembly Member Fischer welcomed the new assembly members. He expressed his appreciation for Ms. Martin’s leadership abilities and wished her all the best in new endeavors.
Assembly Member Superman expressed his appreciation for Ms. Martin and Mr. Long’s levity that was brought to the body by both stating, they have dedicated themselves to the job and have been exemplary members. He wished them the best and mozeltov on their retirement.
Assembly Member Smalley congratulated the new assembly members, Sue McClure and Mako Haggerty, as well as returning member Gary Knopp. Mr. Smalley truly appreciated the opportunity to have worked with Ms. Martin and Mr. Long in various capacities. The Kenai Peninsula was a better place to live, work and raise our families because of them. The residents of the peninsula are indebted to Ms. Martin and Mr. Long for their exemplary, hard work.
Assembly Member Knopp expressed his appreciation for Mr. Long’s mentoring when he was a new assembly member and stated he has learned immensely from Ms. Martin. He appreciated both of their service and wished them the best of luck.
Assembly Member Pierce wished both Ms. Martin and Mr. Long the best of luck as they depart. They both have set high standards for fellow assembly members, having been good teachers and good stewards of the borough. He welcomed the new assembly members and was looking forward to working with them. In closing, he express his condolences to Mr. Troeger’s family.
Assembly Member Smith expressed his admiration for Mr. Troeger. It had been a real privilege working with Mr. Long. A short-list of Mr. Long’s admirable qualities would be: classy, honorable, focused, ethical, thorough, knowledgeable, under-taker of monumental tasks, and a friend. We will miss him working on our behalf.
MOTION TO SUSPEND THE RULES: Smith moved to suspend the rules and extend the deadline by fifteen minutes until 11:45 p.m.
Assembly Meeting Minutes Kenai Peninsula Borough Vol. 46, Page 702 October 13, 2009
16 MOTION TO SUSPEND THE RULES PASSED: Without objection.
Assembly Member Smith continued, Ms. Martin always used superlatives when speaking and he must use superlatives when speaking about her. Therefore, he felt it only appropriate to use some superlatives to bid her fair well. “Here’s to a happy, energetic and lovely lady who lives on the beautiful, enchanting and peaceful Skyline Drive. Ms. Martin has served with an open heart, kindness and grace. It has been a splendid pleasure and great good fortune to have a perfectly wonderful and super experience, serving with an awesome, great and gallant leader.”
Assembly Member Sprague welcomed Mr. Haggerty and Ms. McClure to the assembly, as well as thanked all candidates who ran for the various seats this past election. He expressed his parting thank-you’s to Ms. Martin and Mr. Long, wishing them both the best of luck.
President Martin discussed the small number of voter turn-out at the polls this recent election. In her opinion, voting is not a privilege, it is an obligation. She suggested researching the success rate of Oregon’s by-mail-ballot elections. Ms. Martin thanked her colleagues for being extremely complementary, but could not have been successful without the support of everyone on this assembly. She individually thanked each assembly member for their specific accomplishments while serving with her on the assembly, as well as list of individuals she has worked with over the years. She thanked the past and present Borough Clerks, stating Johni Blankenship and her staff have done a great job to fine-tune the department. In closing, she said she has had the privilege of serving the finest group of constituents and thanked them for their support of the years.
ADJOURNMENT
With no further business to come before the assembly, President Martin adjourned the meeting at 11:39 p.m.
I certify the above represents accurate minutes of the Kenai Peninsula Borough Assembly meeting of October 13, 2009.
Johni Blankenship, Borough Clerk
Approved by Assembly:
Kenai Peninsula Borough Assembly Meeting Minutes October 13, 2009 Vol. 46, Page 703
17 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us DAVE CAREY BOROUGH MAYOR
MAYOR'S REPORT TO THE ASSEMBLY
TO: Pete Sprague, Assembly Vice-President Kenai Peninsula Borough Assembly Members
FROM: ~~~David R. Carey, Kenai Peninsula Borough Mayor
DATE: October 15,2009
Assemblv Requests! Responses a. None
Agreements and Contracts a. Authorization to Award Contract for Snow Removal and/or Sanding of Various Borough Facilities b. Approval of Waiver of Formal Bidding - Central Emergency Services Sterling Site Work Completion c. Authorization to Award Contract for Central Peninsula Landfill Leachate Hauling FY10 d. Approval of Waiver for Formal Bidding- KPB Maintenance Poppy Lane Yard Fencing Expansion
Other a. Recap of 2009 Surplus Property Auction b. Revenue-Expenditure Report for September, 2009 c. Budget Revisions - September, 2009 d. Project Reports - September, 2009 e. Spruce Bark Beetle Mitigation Program Status Report for September, 2009 f. Chuitna Coal Project Update from PacRim Coal, LP
Mayor's Report Mayor's Report 18 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441, Ext. 2260 'MNW.borough.kenaLak.us
DAVE CAREY BOROUGH MAYOR MEMORANDUM
TO: David R. Carey, Mayor
THRU: Mark Fowler, Purchasing & Contracting Officer
FROM: Lora~aintenance Director
DATE: October 6, 2009
SUBJECT: Authorization to Award Contract for SNOW REMOVAL and/or SANDING OF VARIOUS BOROUGH FACILITIES
The Purchasing and Contracting Office formally solicited and received bids for the snow removal and/or sanding of various borough facilities. Bid packets were released on September 3, 2009 and the Invitation to Bid was advertised in the Peninsula Clarion on September 4, 2009; the Seward Phoenix Log and the Homer Daily News on September 10, 2009.
The project consists of snow removal and sanding of various borough facility parking lots.
On the due date of September 22,2009 eighteen (18) bids were received and reviewed to ensure that all the specifications and delivery schedules were met. The low bidders are as follows:
SNOW REMOVAL SANDING Contractor Section/Group Contractor Section/Group
Rozak Rentals Section A, Groups 1 Steam on Wheels Section At Groups 1, 3, 3&4 6,8&9 Redoubt View Ent. Section A, Groups 2 Redoubt View Ent. Section A, Groups 2, 4 5&6 &5 Commercial Automotive Section A, Group 7 Commercial Automotive Section A, Group 7 Hammond Trucking Section A, Group 8 T&C Enterprises Section B, Groups 1, 2, White Lightning Section A, Group 9 3,5 & 6 T&C Enterprises Section B, Groups 1,2, Corea Bend Ent. Section B, Group 4 3&6 Metco Inc. Section C, Group 1 Corea Bend Ent. Section B, Groups 4 & Peninsula Excavating Section C, Groups 2 & 5 3 Metco Inc. Section C, Group 1 Chugach Snowplowing Section C, Group 4 K-F Construction Section C, Group 2 Peninsula Excavating Section C, Group 3 Chugach Snowplowing Section C, Group 4 BJS Enterprises Section E, Group 1
19 Page 2 Snow Removal and/or Sanding of Various Borough Facilities
Your approval for this bid award is hereby requested. Funding for this project is in account number 241.41010.00000.43764.
JQ~g t~ II M 00; David R. Carey, May'o Date
FINANCE DEPARTMENT FUNDS VERIFIED
$340,090.00
ACT # 241.41010.00000.43764
BY: &1tJ DATE: /o,/a&,/oor
20 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us
DAVID R. CAREY BOROUGH MAYOR MEMORANDUM
TO: David R. Carey, Mayor THRU: Mark Fowler, Purchasing & Contracting Officerflf FROM: Chris Mokracek, Fire Chief (!t!! J;1~
DATE: September 30,2009
SUBJECT: Request for Waiver of Formal Bidding - CES Sterling Site Work Completion
This memo is to request that waiver of formal bidding procedures, per KPB Code 5.28.300, be considered for the following reasons:
Work needs to be expedited in order to have water tanks installed prior to freeze up.
A request for quotes was issued September 21,2009 to local contractors. Three (3) quotes were received on September 24,2009:
Foster Construction $ 44,921.00 NorthStar Paving & Construction $ 75,000.00 Pearse Construction $144,220.00
We request that a contract be awarded to Foster Construction for a not to exceed amount of $44,921.00. A short form contract will be issued.
All expenditures for this project will be charged to account 443.51611.09470.43011.
FINANCE DEPARTMENT RECEIVED FUNDS VERIFIED ACT # 443.51611.09470.43011 $44,921.00 OCT 0 1 2009 ~ I DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: David R. Carey, Mayor THRU: Mark Fowler, Purchasing & Contracting Offic FROM: Jack Maryott, Solid Waste Direct~ DATE: September 30, 2009 SUBJECT: Authorization to Award Contract for CPL Leachate Hauling FYI0 The Purchasing and Contracting Office fonnally solicited and received bids for the CPL Leachate Hauling FYI 0 Project. Bid packets were released on August 20,2009 and the Invitation to Bid was advertised in the Anchorage Daily News, Peninsula Clarion and Homer News on August 20,2009 and Homer Tribune on August 26, 2009 The project consists offurnishing all labor, equipment and materials necessary to load, transport and discharge an estimated 250,000 gallons of leachate. On the due date of September 24,2009 three (3) bids were received and reviewed to ensure that all the specifications and delivery schedules were met. The low bid of$17,500 was submitted by Moore and Moore Inc. dba Quick Dirtworks, 3900 Sterling Highway, Homer, AK 99603. Your approval for this bid award is hereby requested. Funding for this project is in account number 290.32122.00000.43011. A copy of the bid tabulation is attached. FINANCE DEPARTMENT RECEIVED FUNDS VERIFIED SEP 3 0 2009 KP8 DATE1j30/o; FINANCE ADMINISTRATION I 22 KENAI PENINSULA BOROUGH PURCHASING & CONTRACTING > (j) o' N BID TAB FOR: ITB10-010 CPL Leachate Hauling FY10 (j) 2 Bears Tn,ickinQ $19,500.00 Moore & Moore $17500.00 23 '"C '"II: '"C C :r c :x:), u: t Z G: DUE DATE: Sept~mber 24, 2009 @ 2:00 PM KPB OFFICIAL:~ 'iI I'. Mark Fowffir, Purchasing & Contracting Officer C " c C I'. " c C I'. KENAI PENINSULA BOROUGH Maintenance Department 47140 East Poppy Lane. Soldotna, Alaska 99669 PHONE: (907) 262-4011 • FAX: (907) 262-5882 www.borough.kenaLak.us DAVE CAREY BOROUGH MAYOR MEMORANDUM TO: David R. Carey, Mayor THRU: Mark Fowler, P rchasing & Contracting Offi THRU: Loran Ma " i ce Director ! ~ FROM: Scott M. Grieeel, General Foreman '\f'i DATE: September 24, 2009 SUBJECT: Request for Waiver of Formal Bidding Procedures - KPBM Maintenance Poppy Lane yard fencing expansion. Please consider this memorandum a request to waive the formal bidding procedures for this project under KPB Code 5.28.300. The Maintenance Department has solicited quotes from the only two fencing contractors within the Borough to extend the chain-link fence surrounding the Poppy Lane yard to encompass the recently acquired adjacent property. Quotes were received by Fireweed Fence ($21,263.00) and Four Seasons Fence ($21,064.00). In order to ensure that the project will be completed in a timely manner, prior to the onset of winter, it is thought that it would be more expedient to obtain the services of a local vender rather than soliciting quotes from contractors outside of the borough. We are requesting that formal bidding be waived and that a contract be awarded to Four Seasons Fence for a not to exceed amount of $21 ,064.00. Funds for this project are available in account 241.41010.43780. Routed From Mayor's Office to: Clerk ~ Assembly legal tj~ ~ Finance :z t· Assessing David Carey, Mayor .~ Planning ----- R. Date Roads ----- SBB ----- urchaslng :::2 FINANCE DEPARTMENT ther ~"if atB:~((!(etl RECEIVED FUNDS VERIFIEDc.rdl/Z.(3 ACCT # 241.41010.43780 OCT 0 2 2009 BY: !J ltv DATE: l ~ tchfoL-j r 1 ~ (I FINANCE Al1\(,., STRATION 24 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us ...... ,- DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: David R. Carey, Mayor l~ ./M~ FROM: Mark Fowler, Purchasing & co;;t,\ctlng Offlce~ DATE: October 2, 2009 SUBJECT: Recap of 2009 Surplus Property Auction The auction held on Saturday, September 26,2009, realized total gross receipts of $86,943.00, which included sales for Homer Electric Association ($10,100.00) and the City of Soldotna ($15,606.00). Blakeley's Auction Company conducted the auction for a 10% fee of the gross receipts ($6,195.70 from the Borough sales). A total of 148 buyers were registered, compared to 144 in 2008, 133 in 2007 and 204 in 2006. All of the registrants were from the various communities within the Borough as well as Anchorage and the Mat-Su Valley. A total of $3,884.38 was spent on radio and newspaper advertising, $1,236.27 for rentals and miscellaneous material costs. The auction effort was supported by six Borough and School District employees. Attached is a printout of the disbursement of auction proceeds and a detail of the auction costs. 25 DISBURSEMENT OF2009 AUCTIONPROCEEDS , TOTAL GROSS RECEIPTS (Borough) 1$ 61,957.00 , +- -~~- - - TOTAL GROSS R]~CEIPT~ $86,943.00 j -- -- AUCTIONEER'S FEE (Borough) 10.00% ($6,195.70) -- f--- I - . - NET TO BOROUGH FROM AUCTIONEER $ 55,761.30 f-- - - - -- - -- ADVERTISING COSTS (radios/newspapers) I $3,884.38 f-- .- I OTHER -COSTS (rentals/supplies) $1,236.27 - - - I - - NET TO BE DISTRIBUTED $ 50,640.65 I- .. 1 Less Less %of Less 1----- Auction % of Advertising Advertising Additional Additional Boro Auctioneer's Net Total - - - Gross Total Costs Costs Costs Cost Gross Fee Due to Revenue - - Receipts Gross {% Total} Adjustment {% Total} Incurred (1O%) Account Account # --- - Equipment Replacement Fu $20,900.00 24.04% ($933.76) Reimbursement ($297.18) Amount to be 33.73% ($2,090.00) $17,579.06 705.39301 I- - - .. City of Soldotna $15,606.00 17.95% ($697.23) of advertising ($221.91) reimbursed Paid by City of Soldotna f------t-- 26 Nikiski Fire Service Area $1,500.00 1.73% ($67.02) costs from S.D., ($21.33) to Purchasing 2.42% ($150.00) $1,261.66 206.39301 ------North Pen Rec. $310.00 0.36% ($13.85) service areas, ($4.41) (miscellaneous 0.50% ($31.00) $260.74 225.39301 - - - - Homer Electric Association $10,100.00 11.62% ($451.24) HEA, Soldotna ($143.62) supplies, --- Paid by HEA Central Peninsula Hospital $1,090.00 1.25% ($48.70) and General ($15.50) and rentals) 1.76% ($109.00) $916.80 600.39301 South Peninsula Hospital $1,465.00 1.69% ($65.45) Fund to be ($20.83) 2.36% ($146.50) $1,232.22 601.39301 --- -- I------Kachemak Emergency SA $125.00 0.14% ($5.58) reimbursed to ($1.78) 0.20% ($12.50) $105.14 212.3931 I------. Bear Creek FSA $800.00 0.92% ($35.74) Purchasing ($11.38) 1.29% ($80.00) $672.88 207.3931 - -- Central Emergency Services $8,500.00 9.78% ($379.76) ($120.86) 13.72% ($850.00) $7,149.38 211.39301 -- - -- 1---KPB School- District $17,698.00 20.36% ($790.70) ($251.65) 28.56% ($1,769.80) $14,885.85 241.22210 ~- ~- $78,094.00 89.82% ($3,489.03) ($1,110.44) 85% ($5,238.80) ------General Fund $8,849.00 10.18% ($395.35) ($125.83) 15.44% ($956.90) $7,370.92 100.39301 -- - -- Purchasing & Contracting ($3,884.38) ($1,236.27) ~- 100.11227.43310 ------. - --- - . --- TOTAL $86,943.00 100.00% ($3,884.38) ($1,236.27) 100.00% ($6,195.70) $ 50,640.65 KENAI PENINSULA BOROUGH & SCHOOL DISTRICT 2009 SURPLUS PROPERTY OUTCRY AUCTION ADVERTISING & SUPPLY COSTS & AUCTIONEER'S FEE NEWSPAPERS ADVERTISEMENTS PENINSULA CLARION - Legal ad on Sept. 15 & 22, 2009 $109.20 - 3x6 Display ad in Clarion on Sept. 21 & 25,2009 $482.11 and in Dispatch on Sept. 21, 2009 HOMER NEWS $280.68 - 1/4 Page Display ad on Sept. 24, 2009 SEWARD PHOENIX LOG $292.45 - 1/4 Page Display ad on Sept. 24, 2009 ANCHORAGE DAILY NEWS $345.28 - Legal ad on Sept. 21 &25,2009 REDOUBT REPORTER $194.66 - 1/4 Page Display ad on Sept. 21, 2009 TOTAL COST FOR NEWSPAPERS ADVERTISING $1,704.38 RADIO ANNOUNCEMENTS KSRM-KSLD-KWHQ-KKIS-KFSE $1,100.00 - 5-Station Combo Rate at $50.00 (for a total of 22 30-second spot announcements from 9/21/09 to 9/25/09; 5 announcements per day per station for five days. Stations to match KPB order. KPEN-KWAVE-KBAY (KGTL at $6.00)) $1,080.00 - 3-Station Combo Rate at $10.00 (for a total of 30 30-second spot announcements from 9/21/06 to 9/26/06; 5 announcements per day for five days on KWAVE. KPEN, and KBAY, with 30 spots on KGTL $6.00 charge TOTAL COST FOR RADIO ANNOUNCEMENTS $2.180.00 A. TOTAL COST FOR ADVERTISING $3,884.38 B. MISCELLANEOUS EXPENSES - Supplies: pallet bags, propane for forklifts, visquine, duct tape, food and drink for auction workers, etc. $443.87 - One-week forklift rental $602.40 - Porta pattie rental $190.00 I TOTAL MISCELLANEOUS EXPENSES $1,236.27 C. AUCTIONEER'S FEE - 10% of qross receipts ($61.957.00) $6.195.70 TOTAL COST INCURRED FOR 2009 AUCTION $11.316.35 27 KENAI PENINSULA BOROUGH FINANCE DEPARTMENT To: Milli Martin, Assembly President Members of the Kenai Peninsula Borough Assembly Thru: Dave Carey, Borough Mayor ~ Thru: Craig C. Chapman, Finance Director eur From: Brandi Harbaugh, Controlle~ Date: October 5, 2009 Subject: Revenue-Expenditure Report - September 2009 Attached is the Revenue-Expenditure Report of the General Fund for the month of September 2009. Please note that 25.0% of the year has elapsed, 20.05% of budgeted expenditures have been made, and 28.19% of budgeted revenues have been collected. 28 KENAI PENINSULA BOROUGH REVENUE REPORT FOR THE PERIOD SEPTEMBER 1 THROUGH SEPTEMBER 30, 2009 ACCOUNT ESTIMATED YTD PTD % NUMBER DESCRIPTION REVENUE RECEIPTS RECEIPTS VARIANCE COLLECTED 31100 TOTAL REAL TAX $ 24,480,572 $ 11,345,730 $ 6,667,743 $(13,134,842) 46.35% 31203 TOTAL PERS TAX 1,322,083 525,858 355,738 (796,225) 39.77% 31300 OIL TAX 2000 3,163,784 3,085,456 8,028 (78,328) 97.52% 31400 MOTOR VEHICLE TAX 800,000 (800,000) 0.00% 31510 PROPERTY TAX PENALTY & INTEREST 470,615 21,060 6,928 (449,555) 4.47% 31610 SALES TAX 28,295,915 1,966,046 1,132,380 (26,329,869) 6.95% 33110 IN LIEU PROPERTY TAX 3,007,868 (3,007,868) 0.00% 33117 OTHER FEDERAL REVENUE 882,961 (882,961) 0.00% 34110 SCHOOL DEBT REIMBURSEMENT 1,588,677 26,143 (1,562,534) 1.65% 34221 ELECTRICITY AND TELEPHONE REVENUE 170,000 (170,000) 0.00% 34222 FISH TAX REVENUE SHARING 650,000 (650,000) 0.00% 34210 MUNICIPAL ENERGY ASSISTANCE 2,099,433 2,071,347 (28,086) 98.66% 36541 E911 SERVICE FEES 836,000 296,675 77,117 (539,325) 35.49% 37350 INTEREST ON INVESTMENTS 488,406 25,499 10,580 (462,907) 5.22% 38000 TRANSFER FROM OTHER FUNDS 260,786 (260,786) 0.00% 39000 OTHER LOCAL REVENUE 310,000 36,230 18,614 (273,770) 11.69% TOTAL REVENUES $ 68,827,100 $ 19,400,044 $ 8,277,128 $ (49,427,056) 28.19% 29 KENAI PENINSULA BOROUGH EXPENDITURE REPORT FOR THE PERIOD SEPTEMBER 1 THROUGH SEPTEMBER 30, 2009 REVISED YTD PTD AMOUNT AVAIL:ABLE % DESCRIPTION BUDGET EXPENDED EXPENDED ENCUMBERED BALANCE EXPENDED ASSEMBLY ADMINISTRATION $ 477,400 $ 97,878 $ 21,199 $ 78,961 $ 300,561 20.50% ASSEMBLY CLERK 472,197 86,636 27,100 49,444 336,117 18.35% ASSEMBLY ELECTIONS 117,872 10,796 1,230 46,128 60,948 9.16% ASSEMBLY RECORDS MANAGEMENT 231,909 34,372 13,124 25,801 171,736 14.82% MAYOR ADMINISTRATION 812,200 153,605 61,318 2,569 656,026 18.91% PURCHASING AND CONTRACTING 222,773 38,201 33,075 5,227 179,345 17.15% GENERAL SERVICES 547,446 121,116 33,718 15,480 410,850 22.12% GENERAL SERVICES - MIS 1,678,329 343,410 134,517 22,886 1,312,033 20.46% GENERAL SERVICES - GIS 504,314 141,587 29,324 4,176 358,551 28.08% GENERAL SERVICES - PRINT/MAIL 253,796 56,653 9,292 24,861 172,282 22.32% GENERAL SERVICES - CUSTODIAL MAINT 110,746 20,850 8,138 11,130 78,766 18.83% EMERGENCY MANAGEMENT 601,439 98,329 40,629 75,213 427,897 16.35% 911 COMMUNICATIONS 1,538,104 332,390 80,822 29,923 1,175,791 21.61% LEGAL ADMINISTRATION 890,442 144,564 48,934 45,036 700,842 16.24% FINANCE - ADMINISTRATION 459,222 91,757 36,659 5,321 362,144 19.98% FINANCIAL SERVICES 811,061 164,961 56,509 10,295 635,805 20.34% FINANCE - PROPERTY TAX AND COLLECTION 870,057 221,439 51,851 17,119 631,499 25.45% FINANCE - SALES TAX 443,018 89,694 49,082 41,159 312,165 20.25% ASSESSING ADMINISTRATION 1,130,860 251,732 55,687 15,770 863,358 22.26% ASSESSING APPRAISAL 1,390,834 277,808 102,060 31,832 1,081,194 19.97% RESOURCE PLANNING ADMIr"\IISTRATION 1,169,001 278,318 80,156 48,866 841,817 2381% MAJOR PROJECTS - ADMINISTRATION 463,043 109,766 48,272 3,841 349,436 23.71% SENIOR CITIZENS GRANT PROGRAM 482,791 48,418 21,679 433,551 822 10.03% NON-DEPARTMENTAL 56,061,761 11,173,041 3,908,331 149,352 44,739,368 19.93% TOTAL EXPENDITURES $ 71,740,614 $14,387,321 $ 4,952,706 $ 1,193,941 $56,159,352 20.05% 30 KENAI PENINSULA BOROUGH Finance Department 144 North Binkley Street • Soldotna, Alaska 99669-8250 PHONE: (907) 714-2170 co FAX: (907) 714-2376 DAVE CAREY MAYOR To: Milli Martin, Assembly President Members of the Kenai Peninsula Borough Assembly Thru: Dave Carey, Borough Mayor Thru: Craig C. Chapman, Finance Director~ d.r- From: Brandi Harbaugh, Controller 8is Date: October 5, 2009 Subject: Budget Revisions - September 2009 Attached are budget revisions for September 2009. The attached list only contains budget revisions between major expenditure categories (i.e., maintenance & operations and capital outlay). Other minor transfers were processed between sub-objects within major expenditure categories. 31 INCREASE DECREASE ASSESSING-APPRAISAL Move funds to cover fuel costs in rental vehicles for Seldovia inspections, and unbudgeted equipment repair 100.11520.00000.43210 (Travel/Subsistence) 1,000.00 100.11250.00000.42230 (Fuel, Oil, & Lubricants) 1,000.00 100.11510.00000.43720 (Equipment Maintenance) 150.00 100.11520.00000.42310 (Repair & Maintenance Supplies) 150.00 KACHEMAK EMERGENCY SERVICE AREA Move funds to cover cost of disposable and small items that are to be used in the firefighting process. 212.51810.00000.42223 (Firefighting supplies) 1,000.00 212.51810.00000.48760 (Minor Firefighting Equipment) 1,000.00 LAND MANAGEMENT Increase temporary wages to continue work on the Ladd Landing Project. 250.21210.00000.43600 (Project Management) 5,000.00 250.21210.00000.40120 (Temporary Wages) 5,000.00 MAYOR'S ADMINISTRATION Add sick leave account for Economic Analyst position. 100.11210.00000.40411 (Sick leave) 790.92 100.11210.00000.43011 (Contract Services) 790.92 ASSEMBLY ADMINISTRATION Move funds to cover the cost of letterhead printing expense. 100.11110.00000.42110 (Office Supplies) 300.00 100.11110.00000.43410 (Printing) 300.00 PLANNING Set up budget for Addressing/Sign Project 100.21110.00000.43011 (Contractual Services) 15,000.00 100.21110.SIGN0.40120 (Temporary Wages) 7,000.00 100.2111 0.SIGN0.40130 (OverTime Wages) 300.00 100.2111 0.SIGN0.4021 0 (FICA) 600.00 100.2111 0.SIGN0.4221 0 (Operating Supplies) 6,900.00 100.2111 0.SIGN0.4321 0 (Transport/Subsistence) 200.00 32 BEAR CREEK FIRE SERVICE AREA Move funds to cover extra vehicle maintenance. 207.51210.00000.48514 (Firefighting/Rescue Equipment) 1,000.00 207.51210.00000.43750 (Vehicle Maintenance) 1,000.00 MAINTENANCE Move funds to cover the cost to purchase skid steer with blade for the Seward shop. 241.41010.00000.48311 (Machinery & Equipment) 7,500.00 241.41010.00000.43780 (Building Grounds Maint) 7,500.00 MAYOR'S ADMINISTRATION To Purchase Replacement Computer for Brenda Ahlberg 100.11210.00000.43999 (Contingency) 1,570.00 100.11210.00000.48710 (Minor Office Equip) 1,570.00 CENTRAL EMERGENCY SERVICES Move funds to purchase a computer diagnostic program for mechanic. 211.51610.00000.42120 (Computer Software) 1,560.00 211.51610.00000.48760 (Minor Firefighting Equipment) 1,560.00 CENTRAL EMERGENCY SERVICES Move funds to cover the cost of DVD truck repair manuals for mechanic. 211.51610.00000.48760 (Minor Firefighting Equipment) 1,075.00 211.51610.00000.42120 (Computer Software) 1,075.00 33 KENAI PENINSULA BOROUGH - FINANCE DEPARTMENT "' ... ,..., To: Milli Martin, Assembly President Members of the Kenai Peninsula Borough Assembly Thru: Dave Carey, Borough Mayor ~~ Thru: Craig Chapman, Finance Director (! ~ From: Brandi Harbaugh, Controller ~ Date: October 5, 2009 Subject: Project Reports - September 30, 2009 Attached are the quarterly project reports for the Borough's capital project funds. Fund 400-Borough and Grant Funded School Capital Projects Fund Fund 401-Bond Funded Capital Projects Fund Fund 407-General Government Capital Projects Fund Fund 409-Resource Management Capital Projects Fund Fund 411-Solid Waste Capital Projects Fund Fund 434-Road Service Area Capital Projects Fund Fund 441-Nikiski Fire Service Area Capital Projects Fund Fund 442-Bear Creek Service Area Capital Projects Fund Fund 443-CES Service Area Capital Projects Fund Fund 444-Anchor Point Service Area Capital Projects Fund Fund 446-Kachemak Emergency Service Area Capital Projects Fund Fund 455-911 Communication Capital Projects Fund Fund 459-North Peninsula Recreation Service Area Capital Projects Fund Fund 490-Central Hospital Capital Projects Fund Fund 491-South Peninsula Hospital Capital Projects Fund 34 School Revenue Project - Fund 400 Balances through September 30, 2009 Year Site Authorized FY10 Total LTO Unexpended Pro'ect Authorized Site Number Pro'ect Description Amount Bud et Expenditures Balance 07714 2007 hapman Elementary 71010 I ing win ow 50,000 $ 50,000 $ 50,000 8DCTH 2008 Nanwalek School 71030 Teacher Housing 843,650 215,871 144,662 772,641 71,009 06189 2006 McNeil Canyon Elem. 71060 Roofing Repair 35,246 35,246 34,207 34,207 1,039 06342 2006 Nikiski Elementary 71080 Crosswalk/Bike Path 210,000 203,278 108 6,830 203,170 06191 2006 Nikiski High 71082 Track Repair 305,000 67,091 237,909 67,091 06344 2006 Nikiski High 71082 Auditorium Upgrades 25,000 663 24,337 663 08307 2008 Nikiski High 71082 Security Project 40,000 29,018 13,432 24,414 15,586 06193 2006 Ninilchik Elem. 71100 Window Replacement 120,000 116,929 3,071 116,929 06194 2006 Ninilchik Elem. 71100 School bus turnaround 100,000 86,758 13,242 86,758 06195 2006 Ninilchik Elem. 71100 Re-roof Section 0 & E 150,000 73,781 106 76,327 73,673 9AHFC 2009 Tyonek Teacher Hsg 71140 Teacher Housing 935,193 921,286 513 14,420 920,773 06232 2006 Homer High 72010 FY08 HoHi - ADA Compo 12,000 11,872 128 11,872 08233 2008 Homer High 72010 Paving and Curbs 10,000 10,000 10,000 08320 2008 West Homer Elem, 72051 Mortar Jts. -Seal Brick 50,000 50,000 50,000 06851 2006 Kenai High 73020 Bleacher replacement 50,000 50,000 50,000 07312 2007 Kenai High 73020 Bleacher replacment 25,000 25,000 25,000 07314 2007 Sears Elem 73040 Roof Repair 30,000 16,050 13,949 16,051 06198 2006 Seward Elementary 75010 Carpet Replacement 170,000 44,376 8,250 133,875 36,126 07716 2007 Seward High 75020 Parking lot light 30,000 30,000 30,000 09744 2009 Seward High 75020 Auditorium Seating 100,000 100,000 100,000 08743 2008 Seward Middle 75030 Playfield Complex 413,000 372,961 102,145 142,185 270,816 06199 2006 Soldotna Elementary 76010 Re-roof Section 400 370,000 301,365 209,464 278,099 91,901 08309 2008 Soldotna Elementary 76010 Roof repair 75,000 71,944 69,937 72,993 2,007 06200 2006 Soldotna High School 76020 Sports Field 165,000 52,362 112,638 52,362 06746 2006 Soldotna High School 76020 Auditorium 50,000 22,230 27,770 22,230 06491 2008 Soldotna Middle 76030 Gym Siding 75,000 58,596 16,404 58,596 06511 2008 Portable Classrooms 78010 Areawide Outbuildings 217,000 24,722 192,278 24,722 09511 2009 Areawide Outbuildings 78010 Areawide OutbUildings 100,000 100,000 21,549 21,549 78,451 10851 2010 Portables & Outbuildings 78010 Areawide Outbuildings 50,000 50,000 50,000 02804 2002 Areawide Facilities 78050 Auto shop - EPA 70,000 1,507 68,493 1,507 06759 2006 Areawide Facilities 78050 Water Quality 780,957 2,604 729 779,082 1.875 06801 2006 Areawide Facilities 78050 HVACIDDC upgrades 74,440 18,683 18,683 74,440 07009 2007 Areawide Facilities 78050 HVACIDDC upgrades 386,064 353,156 231 33,139 352,925 07756 2007 Areawide Facilities 78050 Asbestos-abatement 50,000 5,644 44,356 5,644 07759 2007 Areawide Facilities 78050 Water quality 40,000 24,689 15,311 24,689 07851 2007 Areawide Facilities 78050 Portable classrooms 50,000 33,728 16,272 33,728 08756 2008 Areawide Facilities 78050 Asbestos abatement 100,000 99,846 28 183 99,817 08782 2008 Areawide Facilities 78050 ADA Compliance 100,000 58,548 4,193 45,645 54,355 08801 2008 Areawide Facilities 78050 HVAC Upgrades 80,000 52,323 15,600 43,277 36,723 08803 2008 Areawide Facilities 78050 Elevator Upgrades 50,000 24,763 24,763 50,000 08855 2008 Areawide Facilities 78050 Locker Replacements 150,000 63,197 2,831 89,634 60,366 08PLY 2008 Areawide Facilities 78050 DCCED GRT 77,500 1,898 75,602 1,898 09727 2009 Areawide Facilities 78050 Bleacher Replacement 200,000 175,222 1,129 25,907 174,093 09728 2009 Areawide Facilities 78050 Doors/Entries 100,000 95,910 4,559 8,649 91,351 09755 2009 Areawide Facilities 78050 Flooring RepliUpgrade 100,000 75,374 72,029 96,655 3,345 09758 2009 Areawide Facilities 78050 Electrical Upgrade 100,000 23,116 15,316 92,200 7,800 09780 2009 Areawide Facilities 78050 Playgrd. Equip. 70,000 43,939 2,100 28,161 41,839 09782 2009 Areawide Facilities 78050 ADA Compliance 80,000 80,000 80,000 09801 2009 Areawide Facilities 78050 HVAC Upgrades 100,000 100,000 100,000 09802 2009 Areawide Facilities 78050 Paving Upgrades 200,000 177,098 11,358 34,260 165,740 09803 2009 Areawide Facilities 78050 Elevator Upgrades 100,000 99,638 38,311 38,673 61,327 10755 2010 Areawide Facilities 78050 Flooring RepliUpgrade 100,000 100,000 100,000 10758 2010 Areawide Facilities 78050 Electrical Upgrade 100,000 100,000 34,502 34,502 65,498 10759 2010 Areawide Facilities 78050 Arsenic Compliance 300,000 300,000 135,082 135,082 164,918 10780 2010 Areawide Facilities 78050 Playground Upgrades 150,000 150,000 150,000 10802 2010 Areawide Facilities 78050 Paving RepliUpgrade 125,000 125,000 125,000 10803 2010 AreaWide Facilities 78050 Intercom Sys. Upgrades 100,000 100,000 100,000 10855 2010 Areawide Facilities 78050 Locker Replacements 100,000 100,000 100,000 10856 2010 Areawide Facilities 78050 Fire/Life/Safety Projects 75,000 75,000 6,912 6,912 68,088 10860 2010 Areawide Facilities 78050 Generator 150,000 150,000 150,000 INTOO 2002 Areawide Facilities 78050 Intercom system 90,770 27,802 3,713 66,681 24,089 Total $9,155,821 $ 6,030,085 $ 996,644 $ 4,122,380 $ 5,033,441 Beginning Fund Balance 6/30/09 $ 2,974,719 Funds Provided: FY2010 Transfer from General Fund $ 1,250,000 Grants Awarded 1,856,317 Total Funds Provided 3,106,317 Funds Applied· Current Year Expenditures (996,644) Funds obligated to existing projects (5,033,441) Projects completed, cancelled or other funding source identified. Funds available for appropriation and to satisfy future capital expansion plans, $ 50,952 35 Bond Project· Fund 401 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Il.ppropriatec Site Project Description Amount Budget FY10 Expenditures Balance 03SEW 2004 Seward Jr. High New Seward Jr. High 14,673,064 9,119 (2,013) 14,661,932 $ 11,132 04SHB 2004 South Peninsula Hospital South Hospital Expansion 16,935,312 70,214 744 16,865,842 69,470 04CHB 2004 Central Peninsula Hospital Central Hospital Expansion 53,056,179 80,397 3,861 52,979,643 76,536 06CES 2006 CES Fire Station bonds Station 1 and FR Station 2,612,537 13,965 6,449 2,605,021 7,516 7ROOF 2007 McNeil Canyon Elementary Reroof Project 750,100 384,080 248,089 614,109 135,991 08SHB 2008 South Peninsula Hospital FY08SPH Cap Improv.Bon< 15,312,537 5,856,392 1,510,973 10,967,119 4,345,418 00H20 2007 Areawide Water Quality Arsenic Remc ,;",1,;",1,;",7"',5"'0"'0 ,;",1"'0"',0:...;7,;",4 ....;1,;:,0,;",7!..:,4c::2,;:,6 1:..::0"",0::.;7....;4'- Total Beginning Fund Balance 6/30109 Funds Provided: FY2010 03 Solid Waste Bond Interest FY2010 03 Seward Jr. High Bond Interest FY2010 CPH Expansion Bond Interest FY2010 SPH Expansion Bond Interest FY2010 07 School Bond Interest Total Funds Provided 4,497 Funds Applied - Current Year Expenditures (1,768,104) Fu nds obligated to existing projects (4,656,138) Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 576,717 Components of Fund Balance 00 Bond Interest 1,014 03 Solid Waste Bond Interest 21.833 04 CPH Expansion Bond Interest 481,358 04 SPH Expansion Bond Interest 1,427 08 SPH Bond Interest 27,878 07 School Bond Interest 43,206 Total Fund Balance $ 576,717 36 General Government Project - Fund 407 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Appropriated Project Description Amount Budget FY10 Expenditures Balance 00407 2000 Renovation to address shortage of office space $ 147,623 $ 5,861 $ $ 141,761 $ 5,861 07SEC 2007 General Govt Capital Projects 75,620 50,587 108 25,141 50,479 08STX 2008 Sales Tax Sys. Mod - Seward Cap/Non-prepared 100,000 16,571 83,429 16,571 84071 2008 AWG Fountain 7,500 7,500 7,500 84073 2008 Vehicle Parking 125,000 116,600 8,400 116,600 84075 2008 Code Compliance Review 75,000 5,605 69,395 5,605 09407 2009 Conference Rooms Upgrade 100,000 95,695 324 4,629 95,371 09AIR 2009 FY09 Cooling System for MIS Computer Rm. 408,595 408,595 408,595 09SEC 2009 Security Upgrades - Binkley Street 100,000 99,710 291 99,710 09POP 2009 SWD/Poppy Lane Bldg Remodel 250,000 237,271 12,729 237,271 10407 2010 Administration Building Remodel 375,000 375,000 1,030 1,030 373,970 10HVC 2010 HVAC/Fire Alarm/Sprinkler 450,000 450,000 450,000 Total $ 2,214,338 $ 1,868,995 $ 1,462 $ 346,805 $ 1,867,533 Beginning Fund Balance 6/30/09 $ 1,436,721 Funds Provided: FY10 Transfer from General Fund $ 450,000 Total Funds Provided 450,000 Funds Applied - Current Year Expenditures (1,462) Funds obligated to existing projects (1,867,533) Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 17,726 37 Resource Management Projects - Fund 409 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Appropriated Project Description Amount Budget FY10 Expenditures Balance Beginning Fund Balance 6/30109 $ 27,353 Funds Provided: FY2010 Transfer from General Fund $ Grants Awarded Total Funds Provided Funds Applied - Current Year Expenditures Funds obligated to existing projects Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 27,353 38 Solid Waste Project - Fund 411 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Appropriated Project Description Amount BUdget FY10 Expenditures Balance 07CLO 2007 Central Peninsula Landfill Closure $2,450,000 $ 17,514 $ 17,512 $ 2,449,998 $ 2 07HBF 2007 Harris Press and Shear Baler 130,000 40,598 89,402 40,598 080MP 2008 Moose Pass Trs Site Upgrade 600,000 529,213 (27,595) 43,192 556,808 08NIL 2008 FY08 Ninilchik rtr Site Upgrade 26,546 26,546 09BEL 2009 Burn Box @ Beluga 105,000 14,547 90,453 14,547 09CAM 2009 Remote Monitoring @ SW Sites 120,000 104,321 17,959 33,639 86,362 09NIL 2009 Ninilchik - New Transfer Site 74,454 59,078 15,376 59,078 09VEH 2009 Junk Vehicle Removal Progarm 190,000 190,000 166 166 189,834 10GAS 2010 CPL Gas Master Plan Develop. 100,000 100,000 100,000 10DRN 2010 CPL Leachate Load Sta. Drain Ln. 38,500 38,500 38,500 10BHD 2010 Hope & Cooper Landing Bulkhead 99,088 99,088 99,088 10BPD 2010 Bear-Proof Dumpster Retro Fit 36,000 36,000 36,000 10HOM 2010 Homer Transf. Station Design 323,736 323,736 108 108 323,628 10RPL 2010 Dumpster/Recycle Container Rep!. 51,000 51,000 51,000 10SWB 2010 Cell #2 Design 300,000 300,000 300,000 $4,644,324 $ 1,903,595 $ 8,150 $ 2,748,879 $ 1,895,445 Beginning Fund Balance 6/30/09 $ 970,268 Funds Provided: FY2010 Transfer from Other Funds $ 948,324 Post-Closure Deferred Costs 17,514 Total Funds Provided 965,838 Funds Applied - Current Year Expenditures (8,150) Funds obligated to existing projects (1,895,445) Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 32,511 39 RSA Capital Projects - Fund 434 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Appropriated Project Description Amount Budget FY10 Expenditures Balance Combined State and Federal Grant SPURX 2002 Spur Road Extension $ 1,250,000 $ 674,345 $ 270 $ 575,925 $ 674,075 SPURX 2006 Spur Road Extension 1,830,000 1,830,000 1,830,000 Other State & Federal Grants KEYST 2005 Keystone Drive Improvement 978,241 50,940 5,940 933,241 45,000 KEYS8 2008 Keystone Drive Improvement 21,379 21.379 21,379 08301 2008 Bastein Drive Improvement 300,000 269,019 253.742 284,723 15,277 08302 2008 Borough-wide Road Improvements 250,000 250,000 98.103 98.103 151,897 08304 2008 Community College Drive Paving 250,000 3,817 246,183 3,817 08305 2008 Midway Drive Improvement 275,000 24,106 20 250,914 24,086 Projects Associated with DCCED Legislative Grant ($8,400,000) 9STIP" 2009 DCCED Legislative Road Improve. Grant 3,140,148 3,140,148 1,816 1,816 3,138,332 9KEYS 2008 Keystone Drive Improvement - DCCED grant 1,400,000 646,678 753,322 646,678 C10CH 2009 Cherokee. Fallhaven & Stassi Lane & McDowell 237,984 229,815 3,355 11,523 226,460 C10DE 2009 Deville Road 78,262 74.589 63,654 67,327 10,935 C3LAK 2009 Lake Street 398,064 397,657 8,650 9,057 389,007 C3MOO 2009 Moose Ridge,Amow & Kyee Streets 5,000 4,685 687 1,002 3,998 C6ARC 2009 Design Services 15,000 15,000 3,902 3,902 11,098 C6EVE 2009 Even Lane 70.837 67,265 531 4,103 66,734 C61DI 2009 Iditarod & Nancy Streets 138.979 136,538 956 3,397 135,582 C6WOO 2009 Woods Drive 327,393 314.921 1,454 13,926 313,467 E2BEA 2009 Beach Drive 17,108 14.936 317 2,490 14,619 E3STO 2009 Stoney Creek, Bruno Bridge 449,022 440,016 1,487 10,493 438,530 N3BEL 2009 Design Services 10,000 10.000 10,000 N5TAU 2009 Tauriainen Trail 274,149 254,585 7,580 27.144 247.005 S4SAR 2009 Sary Sue and David Lee 17,683 13,549 4,133 13,549 S8EAS 2009 East End Road 629,915 611,393 127,100 145,622 484,293 W1JUE 2009 Juel, Kenaitze, Nielson 11,545 9,953 1,592 9,953 W3CAB 2009 Design Services 10,000 10,000 10,000 W6L1B 2009 Liberty, Commerce, Brumlow, Masters 288,384 271,288 10,086 27,183 261,201 N11NT 2009 Interlake Dr & Shelikoff Street 224,217 212,705 162,080 173,592 50,625 S7BON 2009 Bonnie Avenue 181,747 173,493 134,774 143,028 38,719 NBEAC 2009 Nikiski Beach Access 125,000 124,086 882 1,796 123,204 C10MO 2010 Moose Range Drive 15,000 15,000 372 372 14,628 C10RI 2010 Ridgecrest Circle. Greenfield Dr., & Westwood Ln 244,566 237,766 183,525 190,324 54.242 C2GRA 2010 Grandview Drive, Misty Morning Ave. 15,000 15,000 15.000 C4RAI 2010 Rainbow Dr., Haneybee Ave .... East Lake Ave. 15,000 15,000 15,000 C6BON 2010 Bonita Ave., Knackstedt St., ... Radcliff Ave 15,000 15,000 15.000 E3MOA 2010 Moat Way, Excalibur, Camelot 15.000 15,000 15,000 E3WOL 2010 Wolfe Trail Circle 15.000 15,000 15,000 W4TAL 2010 Tall Tree Avenue 15,000 15.000 15,000 FY08 Identified Projects 08ENG 2008 FY08 Pre Engineering & Cost Estimation 119,543 91,622 27,921 91,622 FY09 Identified Projects 09434 2009 C.I.P. $1,313,071 3,000 1,090 1,910 1,090 09ENG 2009 Pre-Engineering and Cost Estimation 111,735 111,735 111,735 C10VA 2009 Valley View Rd Improv. Project 261,677 45,194 32,535 249,018 12,659 C6ROX 2009 Roxi Street, CIP 14,182 12,883 10,389 11,689 2,493 W4JUL 2009 Julie Steik Ave., CIP 308,553 107,954 200,599 107,954 Totals $ 14,373,311 $11,010,149 $ 1,114,208 $ 4,477,368 $ 9,895,943 Beginning Fund Balance 6/30109 $ 1,221,968 Grants Awarded $ 10,552,293 FY2010 Interest Earnings 37,500 Total Funds Provided 10,589,793 Funds Applied - Current Year Expenditures (1.114,208) Funds obligated to existing projects (9.895,943) Projects completed or cancelled by Service Area Board Action 21.379 Funds available for appropriation and to satisfy future capital expansion plans. $ 822,988 Non-Project specific STIP Grant 3,138,332 Funds available for appropriation and to satisfy future capital expansion plans. 3,961,320 (Includes grant funds that have not been committed to specific projects.) 40 Nikiski Fire Project - Fund 441 Balances through September 30, 2009 Year FY10 FY10 Total Unexpended Project Appropriated Project Description Authorized Budget Expend Expenditures Balance 09216 2009 NFSA Fire Station Construction $ 3,375,000 $ 2,728,151 $ 350,573 $ 997,422 $ 2,377,578 09483 2009 Fire Fighting Rescue Equipment 551,413 312,518 238,895 312,518 10411 2010 NFSA Fire Station Construction 2,209,434 2,209,434 877 877 2,208,557 10412 2010 Station #1 Roof Repairs 18,000 18,000 7,960 7,960 10,040 10413 2010 Zoll AutoPulse Systems (2) 32,000 32,000 32,000 10415 2010 Pickup Truck 30,000 30,000 30,000 OFENG 2010 New Type A Fire Engine 550,000 550,000 550,000 Total $ 6,765,847 $ 5,880,103 $ 359,410 $ 1,245,154 $ 5,520,693 Beginning Fund Balance 6/30/09 $ 1,187,022 Funds Provided: FY2010 Transfer from Operating Fund $ 980,000 Grants Awarded 3,749,703 FY2010 Interest Earnings 33,357 Total Funds Provided 4,763,060 Funds Applied - Current Year Expenditures Current Year Expenditures $ (359,410) Total Funds Applied (359,410) Funds obligated to existing projects (5,520,693) Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. $ 69,979 41 Bear Creek Fire Service Area Project - Fund 442 Balances through September 30, 2009 Year FY10 FY10 Total Unexpended Project Appropriated Project Description Authorized Budget Expend Expenditures Balance 07307 2007 Replacement 2000 Gallon tanker $ 75,000 $ 75,000 $ $ $ 75,000 08421 2008 FY08 Purchase Land for Station 65,000 65,000 65,000 08422 2008 FY08 Planning & Design for New Sta. 125,000 3,313 121,687 3,313 02668 2009 Firefighting/Rescue Equipment 63,690 61,984 45 1,752 61,938 09421 2009 SCBA Fill Sta Replacement 10,000 10,000 2,094 2,094 7,906 09422 2009 New Station Design 150,000 21,856 640 128,784 21,216 09482 2009 DCCED Grt-Towrd Multi-Use Facility 55,000 54,658 342 54,658 10421 2010 Replace 2000 Gallon Tanker 150,000 150,000 150,000 10422 2010 Apparatus Exhaust System 47,870 47,870 47,870 Total $ 741,560 $ 489,681 $ 2,779 $ 254,659 $ 486,901 Beginning Fund Balance 6/30109 $ 135,729 Funds Provided: FY2010 Transfer from Operating Fund $ 125,000 Grants Awarded 247,158 FY2010 Interest Earnings 804 Total Funds Provided 372,962 Funds Applied - Current Year Expenditures (2,779) Funds obligated to existing projects (486,901 ) Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. $ 19,010 42 Central Emergency Services Project - Fund 443 Balances through September 30, 2009 Year FY10 Expend Total Unexpended Project Appropriated Project Description Authorized Budget FY10 Expenditures Balance 09463 2009 Hi Cap Well - Kasilof $ 521,513 $ 204,200 $ 50,542 $ 367,855 $ 153,658 09469 2009 Hi-Cap Well-Ciechanski 310,000 267,036 40,169 83,132 226,868 09470 2009 Hi-Cap Well - Forest Lane 310,000 260,267 40,641 90,374 219,626 10PAV 2010 Parking Area Paving-Funny River 68,724 68,724 68,724 10461 2010 Ciechanski Fill Site 160,000 160,000 160,000 10462 2010 Funny River Ambulance - Replace. 185,000 185,000 185,000 10463 2010 Water Tanker - Soldotna 355,000 355,000 113,000 113,000 242,000 10464 2010 Turnout WID station - Sterling 16,487 16,487 16,487 10465 2010 Pickup Replacement-Sterling 42,000 42,000 2,100 2,100 39,900 10466 2010 P/U Replace. - Asst Fire Marshall 42,000 42,000 2,100 2,100 39,900 $ 2,010,724 $ 1,600,714 $ 248,551 $ 658,561 $ 1,352,163 Beginning Fund Balance 6/30109 $ 584,700 Funds Provided: FY2010 Transfer from Operating Fund $ 750,000 Grants Awarded 407,304 FY2010 Interest Earnings 7,981 Total Funds Provided 1,165,285 Funds Applied - Current Year Expenditures (248,551) Funds obligated to existing projects (1,352,163) Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. $ 149,270 43 Anchor Point Fire Service Area Project - Fund 444 Balances through September 30, 2009 Year FY10 Expend Total Unexpended Project tl,ppropriatec Project Description Authorized Budget FY10 Expenditures Balance 06441 2006 Supplemental new station funding $ 188,000 $ 3,693 $ $ 184,307 $ 3,693 07442 2007 Nikolaevsk Fire Station 785,522 1,195 784,327 1,195 09AMB 2009 Code Blue Ambulance Match 10,000 10,000 10,000 NIKOL 2009 Supp. For Nikolaevsk Stn. 100,000 64,180 723 36,543 63,457 10AMB 2010 Replace Ambulance 180,000 180,000 180,000 Total $ 1,306,018 $ 259,068 $ 723 $ 1,047,673 $ 258,345 Beginning Fund Balance 6/30/09 $ 160,932 Funds Provided: FY2010 Transfer from Operating Fund $ 150,000 FY2010 Interest Earnings 1,812 Total Funds Provided 151,812 Funds Applied - Current Year Expenditures (723) Funds obligated to existing projects (258,345) Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. $ 53,676 44 Kachemak Service Area Capital Projects - Fund 446 Balances through September 30,2009 Year Authorized FY10 Expend Total Unexpended Project Appropriated Project Description Amount Budget FY10 Expenditures Balance 07481 2007 Diamond Ridge Station $ 134,000 $ 38,278 $ 38,278 $ 134,000 $ 08481 2008 FY08 Diamond Ridge Sta. Dvlpmt 75,000 57,277 10,497 28,219 46,781 09481 2009 Personal Protection Gear 70,000 7,057 2,909 65,852 4,148 09582 2009 Fire Fighting/Rescue Equip. 40,000 6,460 4,210 37,750 2,250 10481 2010 Scott Air Packs 30,000 30,000 30,000 10482 2010 Communication Equipment 12,596 12,596 12,596 Totals $ 361,596 $ 151,668 $ 55,893 $ 265,821 $ 95,774 Beginning Fund Balance 6/30/09 $ 261,260 Funds Provided: FY2010 Transfer from Operating Fund $ 150,000 Total Funds Provided 150,000 Funds Applied - Current Year Expenditures (55,893) Total Funds Applied (55,893) Funds obligated to existing projects (95,774) Projects completed Funds available for appropriation and to satisfy future capital expansion plans. $ 259,593 45 North Pen Rec Capital Projects-Fund 459 Balances through September 30,2009 Year Authorized FY10 Expend Total LTD Unexpended Project Appropriated Project Description Budget FY10 Expenditures Balance 06353 2006 DCCED Grant-Youth Facility $ 175,000 $ 57,516 $ 55,820 $ 173,304 $ 1,696 09092 2009 DCCED NIK COMM Rec Center 721,780 661,294 234,967 295,453 426,327 10459 2010 Replace Exercise Equipment 50,000 50,000 50,000 Total $ 946,780 $ 768,811 $ 290,787 $ 468,756 $ 478,024 Beginning Fund Balance 6/30109 $ 611,672 Funds Provided: FY2010 Transferfrom Operating Fund $ 200,000 Grants Awarded 472,031 FY2010 Interest Earnings 33,345 Total Funds Provided 705,376 Funds Applied - Current Year Expenditures Current Year Expenditures $ (290,787) Total Funds Applied (290,787) Funds obligated to existing projects (478,024) Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. $ 548,237 46 Communication Center 911 Project - Fund 455 Balances through September 30, 2009 Year FY10 Expend Total Unexpended Project Appropriated Project Description Authorized Budget FY10 Expenditures Balance 34057 2009 CAD System & Training 523,750 520,596 3,154 520,596 Total $ 523,750 $ 520,596 $ Beginning Fund Balance 6/30/09 Funds Provided: Grants Awarded Total Funds Provided Funds Applied - Current Year Expenditures Current Year Expenditures Total Funds Applied Funds obligated to existing projects Projects completed or cancelled by Service Area Board Action Funds available for appropriation and to satisfy future capital expansion plans. 47 Central Peninsula Hospital Capital Projects - Fund 490 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Authorized Project Description Amount Budget FY10 Expenditures Balance ACTIVE PROJECTS FUNDS PROVIDED BY SERVICE AREA 07CH5 2007 Data Center Expansion $ 128,280 $ 82,561 $ $ 45,719 $ 82,561 07CH6 2006 FY070CPGH - UPS $132,530 128,628 627 627 128,628 8CH04 2008 FY08 Boiler 320,000 276,859 43,141 276,859 09CH3 2009 Medical Records Automation (Partial) 325,000 240,252 84,748 240,252 09CH6 2009 HVAC System Upgrade 275,000 270,895 71,072 75,177 199,823 09CH7 2009 Code Blue System Upgrade 175,000 93,748 5,092 86,344 88,656 9CH01 2009 IT Infrastructure 726,845 246,978 101,142 581,009 145,836 9CH02 2009 Parking lot Resurface & Expansion 90,000 55,918 34,082 55,918 9CH04 2009 Heating & Hot Water System - River Pavilion 472,184 444,679 17,170 44,675 427,509 TOTAL FUNDS PROVIDED BY SERVICE AREA $ 2,640,937 $ 1,712,517 $ 195,101 $ 1,123,522 $ 1,517,414 FUNDS PROVIDED BY HOSPITAL PLANT REPLACEMENT FUND 8CH06 2008 FY08 Furnishings & EqUip. Phase III 595,998 106,330 1,500 491,168 104,830 8CH09 2008 FY08 Imaging center/Patient Corridor 990,000 44,024 3,207 949,184 40,816 8CH11 2008 FY08 Boiler 300,000 284,421 15,579 284,421 8CH12 2008 FY08 EHR System 200,000 83,433 18,697 135,264 64,736 9CH04 2009 Heating & Hot Water System - River Pavilion 170,380 170,380 170,380 10CH1 2010 Access (Security) Control System 480,000 480,000 480,000 10CH2 2010 Supplemental Funding, Boiler Replacement 570,000 570,000 570,000 10CH3 2010 Medical Records Automation 300,000 300,000 300,000 10CH4 2010 OB Renovation Project 492,000 492,000 492,000 10CH5 2010 Servers Upgrade 425,000 425,000 425,000 TOTAL FUNDS PROVIDED BY HOSPITAL PLANT REPLACEMENT FUND $ 4,523,378 $ 2,955,587 $ 23,404 $ 1,591,195 $ 2,932,183 TOTAL ACTIVE PROJECTS $ 7,164,315 $ 4,668,104 $ 218,506 $ 2,714,717 $ 4,449,598 TOTAL COMPLETED PROJECTS $ $ $ $ $ TOTAL CPGH CAPITAL PROJECTS $ 7,164,315 $ 4,668,104 $ 218,506 $ 2,714,717 $ 4,449,598 Beginning Fund Balance 6/30/09 $ 2,600,493 Funds Provided: FY2010 Transfer from Operating Fund/PRF $ 2,267,000 Hospital Plant Replacement Funds Obligated 688,587 FY2010 Interest Earnings 18,011 Total Funds Provided 2,973,598 Funds Applied - Current Year Expenditures Current Year Expenditures $ (218,506) Total Funds Applied (218,506) Funds obligated to existing projects (4,449,598) Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 905,988 Funds Reserved For Kenai Health Center Maintenance 6/30/09 $ 318,797 Funds Provided: State Contributions $ 2,131 Local Contributions Interest on Accumulated Balance Total Funds Provided 2,131 Funds reserved for Kenai Health Center maintenance $ 320,928 Net amount available for appropriations $ 585,060 48 South Peninsula Hospital Capital Projects - Fund 491 Balances through September 30, 2009 Year Authorized FY10 Expend Total LTD Unexpended Project Authorized Project Description Amount Budget FY10 Expenditures Balance 06SH7 2006 Anesthesia software & computer upgrade $ 51,370 $ 19,077 $ $ 32,293 $ 19,077 8SH01 2008 FY08 Emergency Equipment 300,000 242,670 57,330 242,670 09091 2009 FY09 Hospital Equipment 26,500 1,749 24,751 1,749 09SH2 2009 New Ceiling Lifts 259,944 259,944 249,210 249,210 10,734 09SH3 2009 PYXIS Pharmacy Dispensing System 196,223 25,342 170,881 25,342 09SH6 2009 FY09 Pt. Of Care Replmt Carts 56,999 24,127 11,690 44,562 12,437 9ANES 2009 Anesthesia Monitor 16,000 1,000 15,000 1,000 9SATE 2009 Radiology Equipment 74,000 10,231 10,231 74,000 9COMP 2009 Computer equipment and related items 100,000 12,700 87,300 12,700 09SH7 2009 FY09 Various Hospital Equipment 219,642 76,270 143,372 76,270 10SH1 2010 Remodel: Reception Area to HR Dept. 50,000 50,000 50,000 10SH2 2010 New 1,5T MRI 1,800,000 1,800,000 158,883 158,883 1,641,117 10SH3 2010 Digital Mammography 422,000 422,000 422,000 10SH4 2010 Furniture 75,000 75,000 17,743 17,743 57,257 10SH5 2010 Computer Workstations 60,000 60,000 60,000 10SH6 2010 Anesthesia Machine 62,000 62,000 62,000 10SH7 2010 Anesthesia Monitor 42,000 42,000 42,000 10SH8 2010 Various Equipment 239,386 239,386 36,688 36,688 202,698 Total $ 4,051,064 $ 3,423,496 $ 484,445 $ 1,112,014 $ 2,939,050 Beginning Fund Balance 6/30/09 $ 1,447,873 Funds Provided: FY2010 Transfer from Operating Fund $ 1,712,000 Grants Awarded 212,749 Lease proceeds 525,000 FY2010 Interest Earnings 36,325 Total Funds Provided 2,486,074 Funds Applied - Current Year Expenditures Current Year Expenditures $ (484,445) Total Funds Applied (484,445) Funds obligated to existing projects (2,939,050) Projects completed or cancelled Funds available for appropriation and to satisfy future capital expansion plans. $ 510,452 49 " http':ilrtteal?Erom.DefaU!t=YES ., GemSt~ne ,. Windows Internet Explorer' ," : .. ':" .~ -, - l!Ir;m Welcome BRANDI HARBAUGH' GEMS Government e-"'anagement Solubons Version 2~3 ~ 1!t:1· __ "'HOOle, ~", fMS Reporting"'1 ARMS",~' HRMS Reporting': ~l :: MSGovern 10:4':05:59 SUCCESsFUL mmv 00000' 0,00 ~ Account Inquiries !;lei Account # t~,~_lLQ.9..0.QLQJJ.00lL?Q.?.Ql.,__.j Type 2 LIA8ILITY AS ofOate tQJ:'::1_0 Accounting Entrtes 8udget Entrtes Current8aJance 2.932.182 90- Origmal8udgei o. MTD Debits 89 782 48+ Carry OverEncumbranc€ 0+ CJedits 200.884 42- Budget Adjuslments 0+ VTODebrts 89.782 48+ Revise Budgel 0+ Cred~s 2,267.262 80- Expenced YTO 0+ EnCtimbered 0+ ,!;,allable Balance 0+ OK s 50 Spruce Bark Beetle i Ig~:n@ml f~f?Q'II&lJ'~iirlDM} October I, 2009 To: Mayor Dave Carey From: Duane Bannock, SBB Program Manager Re: SBB Program Monthly Status Report September 2009 This Spruce Bark Beetle Mitigation Program monthly status report covers the period from September 1, 2009 to September 30,2009 I. Fund Balances Remaining Current Month Funds Previous Month Funds 1. Hazardous Tree Removal $1,007,400.90 $1,058,259.03 2. Reforestation $315,131.93 $315,726.93 3. Technical Assistance $103,250.90 $114,538.32 4. Land / Vegetation Mapping $416,933.80 $425,627.74 5. Seasonal Fire Personnel $434,647.36 $434,647.36 6. Education $135,160.73 $137,794.45 7. Total Remaining Funds $2,412,525.62 $2,486,593.83 II. SBB Program Contracts Status Open Contracts • 2008 Western State W1JI Coop Agreement Alaska OaF Defensible Space Stewardship Program - open until funds expended • 2007 Western State WUI Coop Agreement Alaska OaF Slash Pickup Program - ends 12/31/2009 • 2008 Coop Agreement with Joe Stams to develop Community Wildfire Protection Plans (CWPP) for the Kenai Peninsula Borough communities - ends 12/3112009 • KPB Nikiski Poolside Timber Sale - Tenn ends 9/30/2010. • Chugachmiut 2009 Cooperative Agreement for Type II seasonal fire crew - ends 11130/09 Contracts closed during reporting period • Sport Lake ROW Project Upcoming contracts • Cooperative Agreement with the State of Alaska OaF to receive stimulus funding to reduce fuel hazards within the WUI as identified in developed Community Wildfire Protection Plans • Vegetation typing ofTyonek Community Wildfire Protection Plan area spring 2010 Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK. 99669: 907260-6202 51 III. Ongoing Program Projects and Monthly Accomplishments Hazard Tree Removal • Startup of Chugachmiut Type IIA fire crew on Borough fuel mitigation projects around public facilities - first project being the state youth detention facility in Kenai • N. Miller Loop fuel mitigation - "thin & pile" project area - was opened for public firewood gathering. To date over 800 KPB Firewood Permits have been issued by the SBB Office to KPB residents and approximately 350 cords of firewood has been removed by the public from the N. Miller Loop site • Forest engineering (road access and log landing layout) was completed on the planned Aurora fuel mitigation - "thin & pile" project area in the Coho Loop/Kasilof area. Survey lines were also flagged to identify the fuel treatment boundaries. A contract is being prepared for the felling and skidding of dead SBB trees on this tract • Forest engineering (road access and log landing layout) was completed on the planned Greer Road #1 fuel mitigation - ''thin & pile" project area east of Homer. A portion of the treatment boundary was flagged by SBB staff. The remainder of boundary marking is out to bid for survey contract. • Tom Cat fuel mitigation - "thin & pile" project was completed with approximately 300 cords of firewood removed by the public. Skid trail erosion control measures on this site were constructed. The project treatment area is ready for reforestation operations next summer. Slash debris and cull material was piled at the log landing area and ready for burning this early winter season. The log landings will serve as new road pullouts along Tom Cat Avenue. • Administered ongoing Rights-of-Way projects in the Soldotna and Kenai areas and conducted field inspectionsllandowner follow up for ongoing/upcoming rights-of-way projects in Soldotna, Kenai, Nikiski, Hope, Homer, and Fritz Creek areas • Administered slash disposal sites in Kenai and Funny River for landowners practicing FireWise mitigation strategies • Administered harvesting operations on KPB Nikiski Poolside Timber Sale. Approximately 18 of 95 acres have been harvested to date • Administered 2 Land Use Permits for commercial firewood cutting on KPB parcels • Received and reviewed third drafts of 3 CWPPs under development for central peninsula communities (Sterling, Funny River, Soldotna, and Ridgeway) • Continued to collaborate with AOOF to develop hazardous fuel removal program in 20 10 for KPB residents designed to reduce fuels in home-ignition zone • Continued to coordinate with the Alaska OOF to facilitate the transfer of stimulus funding from AOOF to KPB ($1,795,000.00 minus 7.5%) to treat action projects prioritized within Community Wildfire Protection Plans developed by Kenai Peninsula Borough communities. Attended meetings with federal and state partners to review stimulus funding reporting requirements. KPB ordinance 2009-19-14 appropriating these funds wi II be introduced 10/13/09 • Supported KPB FireWise Team through an existing Cooperative Agreement with AOOF to conduct home assessments for KPB residents. FireWise Team members have been available for homeowner assistance through September 2009. FireWise Team accomplishments are listed separately below Reforestation • Initial meetings were conducted with NRCS to develop a new multiagency reforestation program. This reforestation effort will target small Peninsula landowners that removed dead trees in response to the bark beetle epidemic but have not been able to achieve forest regeneration of their lands. This program will reduce long term fuel hazards associated with grass vegetation • ALAH committee meeting was conducted to discuss fire hazards and fuel mitigation strategies for native blue joint grass (Calamagrostis canadensis). The interagency group produced an outlined plan that will focus on two major paths to address the grass fuel bed problems. This Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK: 99669: 907260-6202 52 includes a sampling/inventory effort to correctly identify grass vegetative areas along with development of field trials to test control options for mitigating grass fuel abundance • Submitted 8 provenances of Kenai Peninsula spruce seed to USDA for germination testing in anticipation of next seasons seedling orders Technical Assistance • Began dialogue with a "SEMS" fire modeling researcher to develop new Kenai Peninsula vegetative fuel model designations that are compatible with "FSPRO". This next generation fire modeling program uses historical climatic weather information from local weather observation stations to predict seasonal probability of wildland fire spread. This tool will assist peninsula land managers and fire suppression personnel with making decisions on individual fire events. • Provided assistance regarding vegetation management and vegetative database schema to MatSu Borough GIS • Provided fuels and ownership information to Chugachmiut for hazard tree removal stimulus projects • Collaborated with KPB G.I.S. department to set up web-based mapping service specific to SBB Program, dramatically increasing public/agency access to SBB Program data base • Provided mapping assistance to the Bureau ofIndian Affairs for planning BIA fuel reduction projects LandNegetation Mapping • Identified areas of vegetative dataset requiring updates and ground truthing spring 2010 • Identified grass-dominated areas for requiring updates and ground truthing spring 2010 • Identified previously-harvested private parcels for potential stimulus funded reforestation projects 2010/2011 Seasonal Fire Personnel • The 2009 Denali Fire Crew is under contract with KPB and has hazardous fuel treatments in accordance with CWPP requests as fire assignments permits. The crew is currently working on a fuel reduction project in Kenai Education • Provided technical/educational material for Funny River residents at the Shanta Creek Community Follow-Up Meeting • Coordinated with KPB School District for forest health and wildfire science presentations in local schools. Presentation made at Kenai Kaleidoscope classes on ecosystem impacts of SBB Outbreak on the Kenai Peninsula FireWise Team Accomplishments • Attended the Forestry Stimulus meeting • Participated in Lowes Safety Saturday Kenai in conjunction with KPB OEM Program Coordinator Glenda Landua. • Continued with home FireWise visits • Provided FireWise messaging for SBB personal use firewood post card • Developing fall FireWise activities outline • Continued to prepare program and staffing plans for next year's FireWise outreach Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK. 99669: 907260-6202 53 SSS Hazard Tree Removal Projects: October 1, 2009 Survey Cutting Bid Cutting Start Projected Cutting Contract Rights-of-Way Proiects Proposed Survey Bid Award Completion Award Date End Date Completion Current Sports Lake 3/26/09 6/5/09 6/19/09 7/24/09 8/25/09 9/14/09 10/2/09 Marathon Road 6/19/08 6/5/09 7/13/109 8/4/09 8/28/09 10/22/09 Miller Bernice 2/5/09 8/4/09 9/14/09 ~gue 2/5/09 8/4/09 9/14/09 Kenai River Estates 4/21/09 9/8/09 9/16/09 Proposed Hope Hiahway 2 9/16/08 Old Lampliaht 2/10/09 Bald Mt2 2/25/09 Funny River 2 3/10/09 CannerY Road 3/24/09 Soldotna 3/26/09 Ridaeway 4/1/09 Cabin 5/21/09 Dilara 5/26/09 Rilinda 5/26/09 RobinsonLp 6/4/09 Spruceview 6/9/09 54 Holt LamDliaht 3 6/17/09 Bastien 6/17/09 Unimak 6/19/09 Halbouty 6/19/09 Kuskokwim 7/23/09 Treasure Chest 7/23/09 Liberty Ln 7/28/09 Community ColleQe 8/3/09 Bonita 8/3/09 WvattWay 8/11/09 Public Firewood Projects Location N. Miller LOOD Nikiski survev comolete 9/3/09 9/21/09 10/9/09 11/16/09 Aurora Avenue Kasilof 08/25/2009 09/15/2009 10f7!09 Greer Homer 10/01/2009 10/23/2009 Tom Cat2 Homer 10/01/2009 10/23/2009 Wagon Rd Anchor Point 10/01/2009 10/23/2009 Mile 130 Ninilchik Commercial I Other Proiects Location N. Miller LOODLUP Nikiski 12,/31/2009 Bald Mountain LUP Fritz Creek 12,/31/2009 Nikiski Poolside Timber Sale Nikiski 04/28/2009 12/31/2010 Kenai FireWise Slash Site Kenai 10/31/2009 Funny River Slash Site Funnv River 10/30/2009 Miller Loop Personal Use Firewood Area 55 56 PACRIM COAL, LP 1007 W 3rd Avenue Suite 304 • Anchorage,...\K 99501 Tel: (907) 276-6868 • Fax: (907) 276-2395 October 12,2009 Mayor Dave Carey Kenai Peninsula Borough Assembly 144 N. Binkley Street Soldotna, AK 99669 Attn: Mayor Carey Attn: Assembly Clerk RE: Chuitna Coal Project Update Dear Mayor Carey and Assembly Members: As the details of finalizing our lease with Kenai Peninsula Borough for Ladd Landing wrap-up, we wanted to give you a quick heads-up on the remainder of our project design changes. For the past 12 months, we have been reviewing several aspects of the project and have been working on key design changes that will be part of our application once they are completed. The key areas we have been working on are: (1) moving the facilities at Ladd Landing to avoid the house pits discovered in 2006-2008; (2) realigning and changing the conveyor system to eliminate transfer points, reduce the noise and eliminate any potential conflicts with wildlife and recreation crossings; (3) review, modify and finalize the water management plan; and (4) generate a new fish enhancement plan to offset the projects potential impacts on the local fish populations. We feel all of these changes are improvements to the project and we look forward to finalizing them and submitting them as part of a complete application package. We anticipate wrapping this work up in the near future. If it is desired by the assembly, we would welcome the opportunity to visit with you and the Assembly to make a presentation depicting the project plans as soon as they are finalized. We look forward to working with you and the KPB staff to advance this project in a sound manner to benefit the residents ofthe KPB. Sincerely, DyfL Dan Graham Chuitna Coal Project Manager cc: Marcus Mueller 57 Introduced by: Mayor Date: 10/13/09 Shortened Hearing: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-19-13 AN ORDINANCE APPROPRIATING $8,000,000 IN FUNDS RECEIVED FROM THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES (DOTPF) FOR KENAI PENINSULA BOROUGH ROAD PROJECTS WHEREAS, Alaskan voters approved and the Legislature appropriated $8 million in General Obligation (GO) bonds to the DOTPF in the 2009 capital budget for Kenai Peninsula Borough Road Projects; and WHEREAS, the GO bonds were issued by the State of Alaska on April 14, 2009; and WHEREAS, the State of Alaska has prepared an agreement that would transfer the bond funds to the Borough; and WHEREAS, the bond funds will allow many of the roads in the service area to be upgraded and improved; and WHEREAS, eligible road improvement expenditures would include project costs begun on or after April 14, 2009; and WHEREAS, the Borough recognizes the State of Alaska’s obligation to expend the funds for allowed projects prior to April 14, 2012; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the $8,000,000 in funds received from DOTPF are hereby appropriated to Account No. 434.33950.DOTPF.49999. SECTION 2. That the Mayor is authorized to execute an agreement and any other documents deemed necessary to accept and expend the funds received from DOTPF, and to fulfill the intent and purposes of this ordinance. SECTION 3. That this ordinance shall take effect immediately upon its enactment. Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-19-13 Page 1 of 2 58 ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Ordinance 2009-19-13 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 2 59 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Milli Martin, Assembly President Members, Kenai Peninsula Borough Assembly THRU: David R. Carey, Borough Mayor ~ /L/J FROM: Doug Schoessler, Roads Director 0~ Craig Chapman, Finance Director Q, - l DATE: September 18, 2009 SUBJECT: Ordinance 2009-19- ,~, Appropriating $8,000,000 in funds received from the State of Alaska Department of Transportation and Public Facilities (DOTPF) for Kenai Peninsula Borough road projects Alaskan voters approved and the Legislature appropriated $8 million in General Obligation (GO) bonds to the DOTPF in the 2009 capital budget for Kenai Peninsula Borough Road Projects. These 'funds will allow many of the roads in the service area to be upgraded and improved. The State of Alaska has prepared an agreement that would transfer the bond funds to the Borough. The attached ordinance would appropriate the $8,000,000 received from DOTPF and would authorize the Mayor to execute the agreement and any other documents deemed necessary to accept and expend the funds and to fulfill the intent and purposes of this ordinance. It should be noted that the State of Alaska issued the GO bonds on April 14,2009, and that there is an obligation to expend these funds prior to April 14, 2012. Due to the length of time taken to disburse the funds, shortened hearing is being requested for this ordinance, which will allow the Borough to receive and begin spending these funds in an expedient manner. 60 Introduced by: Mayor Date: 10/13/09 Shortened Hearing: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-48 AN ORDINANCE OF ASSESSMENT CONFIRMING THE ASSESSMENT ROLL FOR THE CARDWELL SUBDIVISION UTILITY SPECIAL ASSESSMENT DISTRICT AND ESTABLISHING THE METHOD FOR TERMINATING ASSESSMENTS AND MAKING REFUNDS TO PROPERTY OWNERS WHEREAS, the assembly, by Resolution 2008-088 established the Cardwell Subdivision Utility Special Assessment District (the "District"); and WHEREAS, the assembly, by Ordinance 2008-19-36, appropriated $80,392.00 for the Cardwell Subdivision Natural Gas Line Utility Special Assessment District; and WHEREAS, the assembly, by Resolution 2009-007, authorized the construction of the improvement for the District; and WHEREAS, the total cost of constructing the improvements, including all allowable amounts as provided in KPB 5.35.080 and AS 29.46.110 ("Costs"), are now known; and WHEREAS, the District’s special assessment roll has been prepared and the total costs of the improvement spread equally among all the lots and tracts within the District; and WHEREAS, the borough clerk has published a notice of the filing of the assessment roll once in a newspaper of general circulation within the borough stating that such assessment has been made and is on file in the office of the borough clerk, and providing notice of the time and place for the hearing held October 27, 2009, where objections would be heard; and WHEREAS, the assembly, on October 27, 2009, held hearings on the assessment roll at which time all persons objecting to assessments were given an opportunity to present their objections; and WHEREAS, notice of the assessment and hearing was mailed to each owner of record as shown on the rolls of the Borough Assessor not less than ten days before the hearing; and WHEREAS, the assembly found no errors or inequalities in the roll; and WHEREAS, the assembly finds that the roll should be confirmed; and Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-48 Page 1 of 4 61 WHEREAS, the mainline has been constructed and any necessary property acquisitions completed for the natural gas pipeline in the District (the "Project"); and WHEREAS, special assessments of $4,019.60 will be levied on properties in the District that are specially benefited by the Project, and said special assessments, with interest thereon, will be sufficient (together with other amounts) and available to pay the actual cost to the borough of the improvements plus interest; and WHEREAS, hearing on shortened time is necessary to minimize the cost to the borough associated with financing the project. NOW, THEREFORE, BE IT ORDAINED BY THE KENAI PENINSULA BOROUGH ASSEMBLY: SECTION 1. Classification. That this ordinance shall be a non-code ordinance. SECTION 2. Confirmation of Roll. That the assessment roll for Cardwell Subdivision Utility Special Assessment District, attached as Exhibit A to this ordinance, as presented to the assembly on October 13, 2009, in the total amount of $80,392.00 is confirmed. SECTION 3. Notice of Assessment. That within fifteen days after the enactment of this ordinance, the finance director shall mail to the record owner of each property assessed a statement designating the property, the assessment amount, the schedule of payments, the time of delinquency, and penalties. Within five days after the statements are mailed, the finance director shall publish a notice that the statements have been mailed and that the assessment roll is on file in the office of the borough clerk. After enactment of this ordinance the clerk shall file in the office of the Kenai District Recorder a notice of assessment on all parcels assessed within the utility special assessment district. SECTION 4. Payment of Assessment. That the entire assessment may be prepaid without interest or penalty within thirty days of the date of mailing of the assessment statement. Thereafter, the assessment may be prepaid in whole or in part with interest to the payment date. Interest on the unpaid amount of the assessment shall accrue at the rate of (5.25%) per annum. Assessments that are not prepaid shall be paid in ten equal annual installments on March 31 of each year, commencing March 31, 2010. Installments shall include principal plus accrued interest. SECTION 5. Delinquencies. That if an installment of the assessment is delinquent, the balance of the assessment, plus accrued interest, becomes due and delinquent thirty days after the date of notice of the installment delinquency. Notice of the delinquency shall be mailed to the owner of record. The notice must contain notice of the nonpayment of the installment and that the balance of the assessment, plus accrued interest, will become due and delinquent if the installment, interest and penalty are not paid within thirty days of the date of the notice. The penalty for delinquent Ordinance 2009-48 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 4 62 installment and assessment payments is the same as the penalty for delinquent real property taxes in effect on the date of the delinquency. SECTION 6. Establishment of Reserve and Refund Accounts. A. That there is established the District Reserve and Refund Account (the "Reserve and Refund Account"). B. That there shall be paid into the Reserve and Refund Account: 1. All monies received from ENSTAR Natural Gas Company that are refund entitlements arising out of new customers connecting to the gas line installed with the District, and 2. The final refund due under the ENSTAR line extension tariff, and 3. Interest on the average Reserve and Refund Account balance at the rate determined by the Finance Director to be the average interest earned on Borough investments during the year. SECTION 7. Distribution of Reserve and Refund Account Funds. A. The borough shall refund the funds in the Reserve and Refund Account at the end of each fiscal year an amount equal to the fund balance divided by the number of lots within the District provided the refunded amount is greater than or equal to $25.00 per parcel. If the amount is under $25.00, the refund will be carried over to the following fiscal year. The order of refund will be: First, to ANY outstanding balance applied in the order of unpaid costs, penalty, interest and then principal; and, Second, to the owner of record as shown on the most recent records of the Borough Assessor. If any lot or tract within the District is divided into two or more lots, the refund for such re-subdivided lots shall be computed by counting the re-subdivided lots as a single lot for purposes of determining the initial refund entitlement. If any lots or tracts are consolidated, the converse shall apply. The initial refund entitlement shall then be divided equally among the subject lots. If an account is in a delinquent or foreclosure status, any such refund shall be applied against the delinquent balance in the order described above. B. That upon the repayment to the Borough of all indebtedness incurred for this assessment district or after the borough receives the final refund entitlements arising out of new customers connecting to the gas line, any funds remaining in the Reserve and Refund Account shall be distributed as provided under this section. SECTION 8. Termination of Assessment and Refund of Pro Rata Share of Assessment Prepayments. A. That upon the discharge of all indebtedness to the Borough, all unpaid, non- delinquent assessment installments are cancelled. The Finance Director shall refund to the owner of record as shown on the records of the Borough Assessor an amount equal to the fund balance divided by the number of lots within the District. Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-48 Page 3 of 4 63 B. That for any lot upon which foreclosure proceedings to recover delinquent assessment installments has been commenced prior to the cancellation of remaining assessment installments, the amount due shall be recomputed as provided in subsection A, except there will be no refund. SECTION 9. Appropriation. That there is appropriated for the purposes set out in this ordinance the refunds from ENSTAR attributable to the District, all assessments and interest in the District, assessment foreclosure proceeds and interest earned on the funds as provided in Section 6(B)(2). The appropriation under this section does not lapse until after the final refund required under section 7(B) has been made. SECTION 10. Authority for Ordinance. That the borough has ascertained and hereby determines that each and every matter and thing as to which provision is made in this ordinance is necessary in order to carry out and effectuate the purposes of the Borough in accordance with our constitution and statutes of the State of Alaska, and the Code of Ordinances of the Kenai Peninsula Borough. SECTION 11. Severability. That if any one or more of the covenants and agreements provided in this ordinance to be performed on the part of the borough shall be declared by any court of competent jurisdiction to be contrary to law, then such covenant or covenants, agreements or agreements shall be null and void and shall be deemed separable from the remaining covenants and agreements in this ordinance and shall in no way affect the validity of the other provisions of this ordinance. SECTION 12. Effective Date. That this ordinance shall take effect immediately upon enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Ordinance 2009-48 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 4 of 4 64 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Milli Martin, Assembly President Members ofthe Kenai Peninsula Borough Assembly THRU: David R. Carey, Borough Mayor FROM: Craig Chapman, Finance Director DATE: October 1,2009 SUBJECT: Ordinance 2009- ~ , Cardwell Subdivision Utility Special Assessment District Attached please find the ordinance of assessment and the final assessment roll for the Cardwell Subdivision Utility Special Assessment District. This is the final step for the Borough in a process that began with the asselnbly approving Resolution 2008-088 which established the Cardwell Subdivision Utility Special Assessment District, Ordinance 2008-19-36 which appropriated $80,392.00 for the project, and Resolution 2009-007 which authorized the construction of the improvements. This ordinance confirms the assessment roll and establishes the method for terminating assessments and making refunds to property owners. KPB 5.35.107 requires that the owners of more than 70% of the parcels within the proposed district sign a petition approving the utility special assessment district, and 75.0% have signed the petition in favor of the project. The gas mainline has been constructed and a bill has been presented to the borough for payment. The gas mainline benefits 20 parcels within the district. The total cost of the assessment is $80,392.00. Based on equal allocation of the total cost of the project, the special assessment per lot in the district is $4,019.60. The assessment may be prepaid without interest within thirty days of the notice of assessment. If not prepaid, the assessment is payable over a ten-year period in equal installments with interest accruing as provided in the attached ordinance. The assessment constitutes a lien on each parcel within the district. Shortened hearing is being requested to minimize the cost to the borough associated with financing the project. 65 CARDWELL SUBDIVISION - UTILITIY SPECIAL ASSESSMENT DISTRICT Enstar Cost $ 72,992.00 Total Cost: $ 80,392.00 KPB Admin Cost $ 7,400.00 Total Prepayments: $ 3,848.90 Total Est. Cost $ 80,392.00 Total Assessments: $ 76,543.10 No. of Parcels 20 Cost/Parcel $ 4,019.60 Parcels > 21%: 6 Total To Prepay: $ 3,848.90 Total Assessed Maximum Required Parcel # Legal Description Value Assessment Prepay Owner Address City ST ZIP 13338008 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 13,700 3,721.12 298.48 BOOKOUT SARA C 3887 MANFORD CIR LAS VEGAS NV 89104 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 6 BLK 1 13338009 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 10,400 3,028.12 991.48 BOOKOUT SARA C 3887 MANFORD CIR LAS VEGAS NV 89104 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 1 BLK 2 13136057 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 22,700 4,019.60 - DAVIS TRINA ANN & DAVID MICHAEL 7102 AMBLER LN APT 7 ANCHORAGE AK 99504 66 2006112 PEACEFUL ACRES SUB JACKSON'S GARDEN REPLAT LOT C2 13338017 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 303,500 4,019.60 - DEMSKE JOHN ARTHUR TRUSTEE OF 155 SMITH WAY STE 202 SOLDOTNA AK 99669 0880028 CARDWELL SUB ADDN NO 2 LOT THE OLD CABIN TRUST 2B 13304024 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 33,700 4,019.60 - ERICKSON EDWARD H & PHYLLIS PO BOX 2131 SOLDOTNA AK 99669 0910072 KENAI MOUNTAIN VIEW SUB NO 2 LOT A-1 13304025 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 293,800 4,019.60 - ERICKSON EDWARD H & PHYLLIS PO BOX 2131 SOLDOTNA AK 99669 0910072 KENAI MOUNTAIN VIEW SUB NO 2 LOT B-1 13338003 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 88,200 4,019.60 - GALLOWAY DANIEL A 48465 CARDWELL RD SOLDOTNA AK 99669 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 1 BLK 1 13338006 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 147,500 4,019.60 - HAUCK RICHARD T PO BOX 1096 KASILOF AK 99610 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 4 BLK 1 13136056 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 16,700 4,019.60 - JACKSON HAROLD ARTHUR IV & 3706 BABBLING CREEK KINGWOOD TX 77345 2006112 PEACEFUL ACRES SUB KATHLEEN FAITH DR JACKSON'S GARDEN REPLAT LOT C3 13136035 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 221,700 4,019.60 - LESTER DONNA J PO BOX 891 SOLDOTNA AK 99669 0850060 PEACEFUL ACRES SUB RESUB OF TRACTS A & B BLK 1 LOT B-2 BLK 1 O2009-48 Final Assessment Roll.xls-Final Assessment Roll Kenai Peninsula Borough Assessing Dept. Exhibit A Prepared by CJohnson Total Assessed Maximum Required Parcel # Legal Description Value Assessment Prepay Owner Address City ST ZIP 13338005 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 13,200 3,616.12 403.48 MCCARD ROBERT A & HAYS PAMELA PO BOX 591 KASILOF AK 99610 0770147 CARDWELL SUB RESUB TRACTS 1 A & 3 ADDN NO 1 LOT 3 BLK 1 13338010 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 12,700 3,511.12 508.48 MCCARD ROBERT A & HAYS PAMELA PO BOX 591 KASILOF AK 99610 0770147 CARDWELL SUB RESUB TRACTS 1 A & 3 ADDN NO 1 LOT 2 BLK 2 13338018 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 39,600 4,019.60 - MOONBEAM VENTURES LLC 155 SMITH WAY STE 202 SOLDOTNA AK 99669 0880028 CARDWELL SUB ADDN NO 2 LOT 2A 13338004 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 23,800 4,019.60 - RENFROW JESSE WAYNE 122 BILLINGTON DR HOLDENVILLE OK 74848 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 2 BLK 1 13136006 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 27,800 4,019.60 - SPAHR DONALD L & KATHERINE 5571 KENNYHILL DR ANCHORAGE AK 99504 0740018 PEACEFUL ACRES SUB BLK 2 TRACT B 13136007 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 27,800 4,019.60 - SPAHR DONALD L & KATHERINE 5571 KENNYHILL DR ANCHORAGE AK 99504 0740018 PEACEFUL ACRES SUB BLK 2 TRACT C 13136034 T 4N R 11W SEC 34 SEWARD MERIDIAN KN 10,300 3,007.12 1,012.48 STUART RANDY L & ELIZABETH A 320 N 4TH ST PATTERSON CA 95363 0850060 PEACEFUL ACRES SUB RESUB OF TRACTS A & B BLK 1 LOT B-1 BLK 1 67 13338001 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 205,800 4,019.60 - WALKER RONALD B & DEBRA K PO BOX 522 SOLDOTNA AK 99669 0720013 CARDWELL SUB TRACT 4 TRUSTEES OF RONALD B & DEBRA K REV TRUSTS 13338011 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 12,100 3,385.12 634.48 WARE PEGGY M 6744 ARBOR ST MESA AZ 85206 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 3 BLK 2 13338007 T 3N R 11W SEC 3 SEWARD MERIDIAN KN 213,800 4,019.60 - WIESE CALEB M PO BOX 3697 SOLDOTNA AK 99669 0770147 CARDWELL SUB RESUB TRACTS 1 & 3 ADDN NO 1 LOT 5 BLK 1 20 $ 76,543.10 $ 3,848.90 Following individual is listed as interested party for the subject parcel: 13136057 DAVIS TRINA ANN 48195 JOHNS ROAD SOLDOTNA AK 99669 C/O BOBBY JACKSON O2009-48 Final Assessment Roll.xls-Final Assessment Roll Kenai Peninsula Borough Assessing Dept. Exhibit A Prepared by CJohnson Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-102 A RESOLUTION ACCEPTING A STATE GRANT IN THE AMOUNT OF $709,434 FOR CONSTRUCTION OF NIKISKI FIRE STATION NUMBER TWO WHEREAS, the Nikiski Fire Service Area (“Service Area”) identified the need to replace Fire Station No. 2 by way of purchasing property, demolishing the existing building, and constructing a new station; and WHEREAS, the Alaska Department of Commerce, Community and Economic Development, Division of Community and Regional Affairs has awarded the Borough a grant in the amount of $709,434 on behalf of the Service Area; and WHEREAS, this grant funding shall support the final construction of the new station, which is designed to provide a safe, secure, healthy environment for personnel and emergency equipment; and WHEREAS, this grant was anticipated during the budget process and, therefore, the funds were appropriated as part of the assembly approved budget for fiscal year 2010; and WHEREAS, at its regular meeting on October 14, 2009, the Nikiski Fire Service Area Board recommended that the grant be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the mayor is authorized to accept a grant from the Alaska Department of Commerce, Community and Economic Development, Division of Community and Regional Affairs in the amount of $709,434 for the purchase of land, building demolition and construction of a new station for the Nikiski Fire Service Area, and is authorized to execute a grant agreement and any other documents deemed necessary to accept and expend the grant and to fulfill the intents and purposes of this resolution. SECTION 2. That grant funds in the amount of $709,434 are appropriated to the following capital account: $709,434 to 441.51111.10037.49999 – Project Account SECTION 3. That due to the length and nature of this project, the appropriation established through this resolution shall not lapse at the end of any particular fiscal year. Kenai Peninsula Borough, Alaska Resolution 2009-102 Page 1 of 2 68 SECTION 4. This resolution shall become effective immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 27TH DAY OF OCTOBER, 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Resolution 2009-102 Kenai Peninsula Borough, Alaska Page 2 of 2 69 KENAI PENINSULA BOROUGH Nikiski Fire Service Area MEMORANDUM TO: Members ofthe Kenai Peninsula Borough Assembly THRU: Dave Carey, Borough Mayor t1+~"j(}I Craig Chapman, Finance Director e. ~ Brenda Ahlberg, Community & Fiscal Projects Manager~ FROM: James Baisden, Nikiski Fire Chief~ DATE: October 15,2009 SUBJECT: Resolution 2009-102-, accepting funding in the amount of $709,434 from the Alaska Department of Commerce, Community and Economic Development Division of Community and Regional Affairs for the construction of Nikiski Fire Service Area Station No.2 By way ofthe Nikiski Fire Service Area Board recommendation and Ordinance 2008-19-01, the assembly accepted and appropriated $3,375,000 from the Alaska Department of Commerce Division of Community and Regional Affairs (DCCED) for the Nikiski Fire Station No.2 building construction. The request for funding this project was also submitted in the Borough's 2009 State Funding Priorities list. Therefore, funding in the amount of $709,434 was included in the legislative approved, State ofAlaska 2009/2010 capital budget (AK Senate Bill 75). Additionally, this funding was anticipated and included in the assembly-approved 2009/2010 budget for the Nikiski Fire Service Area. A notice of award in the amount of $709,434 was recently received from DCCED to support the final construction ofthe new station. The Service Area Board reconunended the acceptance of this grant at its October 14,2009, meeting. The project manager responsible for the DCCED grant in the amount of $709,434 shall be the Nikiski Fire Chief. Attachments: Notice of Award 70 71 72 Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-103 A RESOLUTION AUTHORIZING THE EXPENDITURE OF $48,950 FROM THE BELUGA WHALE RECOVERY GRANT FOR PERSONNEL AND TRAVEL COSTS WHEREAS, Ordinance 2009-19-05 authorized and appropriated funds in the amount of $699,300 for the Beluga Whale Recovery Research; and WHEREAS, Ordinance 2009-19-05 requires that all expenditures of this grant be approved by assembly resolution; and WHEREAS, at the time of enactment the amount of $48,950 was identified for personnel and travel costs; and WHEREAS, the grant administrator, the Department of Commerce, National Oceanic and Atmospheric Administration (NOAA) allows for such costs to be charged to the grant; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That $48,950 is authorized for expenditure from the Beluga Whale Recovery Research Project Account No. 271.21135.90216.49999 for personnel and travel costs. SECTION 2. That the mayor is authorized to execute all documents and make all agreements deemed necessary to fulfill the intent and purpose of this resolution. SECTION 3. This resolution shall be come effective immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH ON THIS 27TH DAY OF OCTOBER 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Kenai Peninsula Borough, Alaska Resolution 2009-103 Page 1 of 2 73 Yes: No: Absent: Resolution 2009-103 Kenai Peninsula Borough, Alaska Page 2 of 2 74 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenaLak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Members ofthe Kenai Peninsula Borough Assembly IlAI.JoI'l'IIrvavid R. Carey, Borough Mayor U/W'i4o"CIo..... aig Chapman, Finance Director FROM. hn Mohorcich, Donald E. Gilman River Center Director DATE: October 14, 2009 SUBJECT: Resolution 2009- '03, authorizing $48,950 for expenditure from the Beluga Whale Recovery Research Project The borough received a grant in the anlount of$699,300 from the Department of Commerce, National Oceanic and Atmospheric Administration (NOAA) to fund research seeking to understand the conditions that contribute to the inability of the Cook Inlet Beluga Whale to maintain a stable population. Staff at the Donald E. Gilnlan River Center will administer the grant and provide the support staffto facilitate the research project. During the early summer and fall public meetings it was identified and supported that an interactive website be established and maintained throughout the project. This website will contain postings ofthe project's schedule and notices, existing ongoing research projects, and establish a forum that will encourage discussion on research and related topics concerning the Cook Inlet Beluga Whale. Ordinance 2009-19-05 requires all expenditures of this grant be approved by assembly resolution. This resolution will approve $48,950 for personnel and travel costs including the website services ofHorizon Mediation. The attached budget further identifies these funds. RECr='\,f=O FINANCE DEPARTMENT 'f FUNDS VERIFIED OCT 1 5 2009 ~tr9S-0.oD ACT # ::??/,';/1135.Cfo2/6.'t'lrr! FINANCE DEll!' ~" " . ACGUUNTING BY: ~ DATE:lDA?/o9' 75 Beluga Whale Recovery Grant Budget Detail Personnel & Travel Costs Personnel John Mohorcich, Donald E. Gilman River Center Director Wages: 55 days = $16,912 Benefits: $9,063 Gary Williams, Coastal Management Program Coordinator Wages: 35 days = $6,810 Benefits: $4,332 Penny Carroll, Grant/Financial Administration Wages: 6 day = $1,236 Benefits: $469 Dan Chay, Horizon Mediation Web Site Hosting: $180/year x 2 = $360 Wages: $80.00 x 104 hours = $8,320 Travel Air Fare Anchorage: 4 x $170.00 = $680.00 Ground Travel Travel to road linked destinations in Cook Inlet and ground transportation in Anchorage and Homer. Automobile Travel: 500 miles at 0.60 cents per mile = $300.00 Cab fare: Anchorage, Homer: $150. Per Diem Anchorage: 4 x $53 = 212.00 Homer: 2x 53.00 = $106.00 Total $48,950 1 76 Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-104 A RESOLUTION ADOPTING AN ALTERNATE ALLOCATION METHOD FOR THE FY10 SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY10 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Commerce, Community, and Economic Development that the municipality suffered significant effects during calendar year 2008 from fisheries business activities; and WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of Commerce, Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use the method and the method incorporates some measure of the relative significant effect of fisheries business activity on the respective municipalities in the area; and WHEREAS, the Kenai Peninsula Borough Assembly proposes to use an alternative allocation method for allocation of the FY10 funding available within the Cook Inlet fisheries management area in agreement with all other municipalities in this area participating in the 2008 Shared Fisheries Business Tax Program; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That by this resolution the Assembly certifies that the Kenai Peninsula Borough did suffer significant effects during calendar year 2008 from fisheries business activities that occurred within the Cook Inlet fisheries management area and wishes to apply for funding under the FY10 Shared Fisheries Business Tax Program. Kenai Peninsula Borough, Alaska Resolution 2009-104 Page 1 of 2 77 SECTION 2. All eligible communities in the Cook Inlet fisheries management area will receive fifty percent (50%) divided equally, and fifty percent (50%) divided on a per capita basis. SECTION 3. That this resolution takes effect immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 27TH DAY OF OCTOBER, 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Resolution 2009-104 Kenai Peninsula Borough, Alaska Page 2 of 2 78 ------ KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenaLak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Members, Kenai Peninsula Borough Assembly THRU: David R. Carey, Mayor ~ FROM: Craig C. Chapman, Finance Director {!cJr DATE: October 14,2009 Sl.JBJECT: Resolution 2009- \()'f, Shared Fisheries Business Tax Program- Cook Inlet Fisheries Management Area In order for the Kenai Peninsula Borough to participate in the FYI0 Shared Fisheries Business Tax Program, the Borough Assembly must submit a resolution indicating the adoption ofan alternative method for allocation ofthe FYI0 available funding. Ifthe municipalities within each fisheries management area choose not to select the alternative method, it would then beconle necessary to gather and submit data on actual cost impacts of commercial fishing within each designated area. Given the relatively small amount offunds available, this approach would not be cost effective. A resolution adopting the alternative method is attached for your approval. The Kenai Peninsula Borough is located in the Cook Inlet Fisheries Management Area. The municipalities located in this area include Anchorage, Homer, Kenai, Kenai Peninsula Borough, Kachemak, Seldovia, Seward, and Soldotna. The FYI0 program total allocation to be shared within this area is $57,946.00. The Kenai Peninsula Borough's share will be approximately $8,257.30. 79 80 Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-105 A RESOLUTION AUTHORIZING THE ROAD SERVICE AREA TO ALLOCATE FUNDING IN THE AMOUNT OF $374,605.14 TO THE ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES FOR A PORTION OF THE COSTS ASSOCIATED WITH THE CONSTRUCTION OF TURN LANES ON THE STERLING HIGHWAY AT THE CENTRAL PENINSULA LANDFILL MILEPOST 98.5 WHEREAS, the Central Peninsula Landfill (CPL) is the primary landfill for the Kenai Peninsula Borough; and WHEREAS, an increasing volume of landfill traffic has created a need for turning lanes for vehicles entering the landfill; and WHEREAS, traffic counts are only expected to increase in the coming years; and WHEREAS, turn lanes will benefit borough employees working at the CPL, landfill users, Alaska Department of Transportation (DOT) maintenance personnel, and all resident and tourist traffic utilizing this stretch of highway; and WHEREAS, a partnership with the DOT will enable the cost of the construction of the turn lane to be shared; and WHEREAS, DOT has estimated the cost of constructing turn lanes at the CPL to be approximately $1,130,000; and WHEREAS, DOT has requested that the Borough provide funding of $374,605.14 to assist in funding this project; and WHEREAS, pursuant to AS 29.35.010(13) the borough has the authority to enter into a cooperative agreement with the state for the project; and WHEREAS, at its regular meeting of , the Road Service Area Board recommended ; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: Kenai Peninsula Borough, Alaska Resolution 2009-105 Page 1 of 2 81 SECTION 1. That the Road Service Area is authorized to contribute an amount not to exceed $374,605.14 from the Road Service Area Capital Project Fund to Alaska Department of Transportation and Public Facilities for costs associated with the turn lanes to be constructed by the state at Sterling Highway Milepost 98.5. SECTION 2. That $374,605.14 is transferred from Account No. 434.33950.DOTPF.49999 to Account No. 434.33950.10TRN.43011. SECTION 3. That costs associated with this project shall be charged to project 434.33950.10TRN.43011. SECTION 4. That the mayor is authorized to execute all documents and make all agreements deemed necessary to complete this project in accordance with this resolution. SECTION 5. That this resolution shall take effect immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 27TH DAY OF OCTOBER, 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Resolution 2009-105 Kenai Peninsula Borough, Alaska Page 2 of 2 82 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenai.ak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDlTM TO: Members, Kenai Peninsula Borough Assembly THRU: David R. Carey, Mayor !~ Craig Chapman, Finance Director eC~ FROM: Jack Maryott, Solid Waste DirectorR~ Doug Schoessler, Roads Director k)~ DATE: October 15,2009 SUBJECT: Resolution 2009- IOS, Authorizing the Road Service Area to Allocate Funding in the Amount of $374,605.14 to the Alaska Department of Transportation and Public Facilities for a Portion ofthe Costs Associated with the Construction of Turn Lanes on the Sterling Highway at the Central Peninsula Landfill Milepost 98.5 Background The Central Peninsula Landfill (CPL) is located at Mi. 98.5 ofthe Sterling Highway. This two lane highway corridor has heavy local traffic year round with increased summer use. Traffic turns into the CPL entrance from both directions off the highway without the benefit ofturn lanes. The unsafe nature ofthe current traffic flow configuration has resulted in nunlerous accidents and near misses. During busy landfill operating hours the lack oftum lanes at this location causes traffic to come to a standstill in the middle ofa posted 55 nlph highway. Traffic stopped on the highway in winter snow and ice can be dangerous. This stopped traffic is also hazardous during the heavy seasonal summer traffic with inattentive drivers and drivers unfamiliar with local traffic patterns. Solid Waste data shows 121,125 vehicles entered and exited the CPL in FY2009. Approximately 9% ofthose vehicles were commercial disposers, generally driving large commercial trucks. Traffic counts are only expected to increase in the coming years. This resolution would authorize the Road Service Area to allocate funds for a portion ofthe costs to construct turn lanes at Sterling Highway Milepost 98.5. The turn lanes will directly benefit borough employees and CPL patrons by reducing the danger of entering and leaving the CPL. 83 October 15,2009 Page 2 of2 Current Status The Alaska Department of Transportation and Public Facilities (DOTPF) has prepared a project estimate of $1.13M to complete this project and requests the Borough partner with it. DOTPF has requested the Borough pay for the materials cost estimated at $374,605.14. These costs are itemized in the attached ADOTIPF Project Cost Estimate. It is requested that this resolution not be placed on the consent agenda so it can be heard after the hearing of Ordinance 2009-19-13, which allocates the funds on which this resolution is dependent. Your consideration is appreciated. FINANCE DEPARTMENT ~'3.fJ!NDS VERIFIED ,(POS/if A£.T # :a~33L60'/07If>N.¥JtJ/( leMtI¥:j Aesernb" A-J"'I"k'~If; O,e~'1Jbo9-1'1-13 ~ ••,...,.,. VM.4/J ' BY:: ;&) DATE:bjt6h 2 84 85 Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-106 A RESOLUTION APPROVING THE PANDEMIC INFLUENZA RESPONSE PLAN ANNEX TO THE KENAI PENINSULA BOROUGH EMERGENCY OPERATIONS PLAN WHEREAS, on April 17, 2007 the Kenai Peninsula Borough Assembly unanimously adopted Resolution 2007-020 approving the Kenai Peninsula Borough Emergency Operations Plan (EOP) for a coordinated response to disaster emergencies which may occur within the borough; and WHEREAS, a Kenai Peninsula Borough Pandemic Influenza Response Plan Annex has been developed for inclusion in the Borough EOP; and WHEREAS, the Kenai Peninsula Borough Pandemic Influenza Response Plan Annex reflects coordination of efforts between Borough, State, Federal and other local government plans; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the Pandemic Influenza Response Annex dated October 2009 which updates and supplements the existing EOP is hereby approved and incorporated into the EOP. SECTION 2. That this resolution takes effect immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 27TH DAY OF OCTOBER, 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Kenai Peninsula Borough, Alaska Resolution 2009-106 Page 1 of 2 86 Yes: No: Absent: Resolution 2009-106 Kenai Peninsula Borough, Alaska Page 2 of 2 87 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-4441 • FAX: (907) 262-1892 www.borough.kenaLak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Members, Kenai Peninsula Borough Assembly THROUGH: David R. Carey, Boro~gh MaYOr,.~ , FROM: Scott Walden, OEM Dlfector f, (,,V -i( DATE: October 14,2009 SUBJECT: Resolution 2009- 'D b ,approving the Kenai Peninsula Borough Pandemic Influenza Response Annex to the Emergency Operations Plan If it adopts this resolution the assembly will approve ofthe Pandemic Influenza Response Annex to the Borough's Emergency Operations Plan (EOP). The EOP was developed in 2007 and is subject to regular review. The Pandemic Influenza Response Annex is an update and addition to the EOP. The Plan Annex is a result ofa coordinated effort between borough, state, federal and other local governments as a cooperative means to address a flu pandemic. The borough plan meshes with state, federal and other local government plans. Your approval ofthis resolution is respectfully requested. 88 Kenai Peninsula Borough Pandemic Flu Emergency Response Plan Annex Page 1 of 27 89 EDIT HISTORY 1. Draft 1 released on June 4, 2009 Page 2 of 27 90 Plan Distribution List Name Organization Contact Page 3 of 27 91 List of Terms and Acronyms ASHNHA – Alaska State Hospital and Nursing Home Association CDC – Centers for Disease Control DEC – Alaska Department of Environmental Conservation DHHS – United States Department of Health and Human Services DHS&EM – Alaska Division of Homeland Security & Emergency Management DHSS – Department of Health and Social Services (State of Alaska) DPH – Division of Public Health (State of Alaska) EMS – Emergency medical services EOC – Emergency Operations Center IC – Incident Command JIC – Joint Information Center HPHC – Homer Public Health Center KPB – Kenai Peninsula Borough LEPC – Local Emergency Planning Committee LHCP – LOCAL HEALTH CARE PROVIDERS – Local hospitals, clinics and practitioners MDC – Mass Dispensing Clinic NIMS – National Incident Management System OEM – Office of Emergency Management (Borough) PIO – Public Information Officer SECC – State Emergency Coordination Center SOA – State of Alaska SNS – Strategic National Stockpile TBD – To Be Determined VOAD – Voluntary Organizations Active in Disaster WHO – World Health Organization Page 4 of 27 92 I. INTRODUCTION Unlike seasonal influenza epidemics which result in an average of 36,000 deaths in the U.S. each year, influenza pandemics (global epidemics) occur sporadically, and can potentially result in hundreds of thousands of deaths over the course of one year. During the 20th century there were three influenza pandemics. The most severe occurred in 1918-19 causing over 500,000 deaths in the U.S. and more than 50 million deaths worldwide. Influenza pandemics occur when there is a major change in the structure of a strain of influenza virus with most (or all) of the world’s population susceptible to infection. These major changes emerge by at least two mechanisms: genetic recombination and adaptive mutation. Of the pandemics during the 20th century, two (1957 and 1968) occurred as a result of major changes in the genetic composition of the virus by recombination of genetic elements from novel and human influenza strains. One (1918) occurred as an adaptive mutation that allowed the virus to be efficiently transmitted initially from birds to humans, then from person-to-person. Because novel influenza viruses can potentially spread rapidly, high levels of workforce absenteeism can quickly jeopardize essential community services, including healthcare services throughout a region. Furthermore, it is estimated it would take only one to six months from the time the pandemic is identified to the time the first outbreak would occur in Alaska, provided the pandemic does not start in Alaska. Because no one can predict exactly when or where the next influenza pandemic will occur, and little time will be available to prepare once identified, it is critical to promptly maximize the ability to respond effectively to this imminent threat. One of Alaska’s attractions is the low population density. Due to relative remoteness and small population this plan assumes little or no immediate help from outside Alaska, and considers resources available in South-Central Alaska. It is understood that help will be needed from outside. Based on estimates from the State of Alaska Division of Health and Social Services (DHSS), Alaska could see the following impact based on a 30% affliction rate. Kenai Peninsula Smaller Alaskan State of Alaska Anchorage Area Borough (Pop. Community (Pop. 650,000) (Pop. 350,000) 51,000) (Pop. 5,000) Up to 30% of pop. will become ill with 195,000 105,000 15,300 1,500 flu Up to 15% of pop. will require out- 97,500 52,500 7650 750 patient visits Up to 0.3% of pop. will require 1,950 1,050 153 15 hospitalization Up to 0.1% of pop. will die of flu 650 350 51 5 related causes Page 5 of 27 93 Based on estimates from DHSS, Alaska might see the following impact based on a 50% affliction rate: Kenai Peninsula Smaller Alaskan State of Alaska Anchorage Area Borough (Pop. Community (Pop. 650,000) (Pop. 350,000) 51,000) (Pop. 5,000) Up to 50% of pop. will become ill with 325,000 175,000 25,500 2,500 flu Up to 25% of pop. will require out- 162,500 87,500 12,750 1,250 patient visits Up to 3% of pop. will require 19,500 10,500 1,530 150 hospitalization Up to 2.5% of pop. will die of flu 16,250 8,700 1,275 125 related causes Several characteristics of an influenza pandemic differentiate it from other public health emergencies: • Potential to cause sudden illness in a very large number of people that could overwhelm health care across the nation. • Potential to jeopardize essential community services due to high absenteeism in critical workforce positions. • Likelihood that vaccines against a new virus would not be available for six months or more once a virus emerges. • Basic services, including health care, law enforcement, fire, emergency medical, communications, transportation and utilities could be disrupted. • Unlike other emergency events, such a pandemic could last several weeks or several months. Summary of Key Pandemic Preparedness and Response Principles Addressed in this Plan A. Monitor disease surveillance programs; coordinate with state and federal agencies to detect pandemic influenza strains in humans and animals. 1. Global surveillance networks identify circulating influenza strains, including novel strains with the potential of causing pandemic outbreaks among domestic animals and people in many countries. 2. State, national and international surveillance efforts and laboratory testing serve as an early warning system for potential pandemics and are critical components of pandemic response plans. B. Ensure mass vaccination plans and protocols are in place to rapidly administer vaccine and monitor its effectiveness and safety, in cooperation with State and Federal agencies. 1. Demand for vaccine will significantly exceed supply and may not be available for six months or more after the initial outbreak. Priority groups have been established (See Appendix A) for vaccination based on recommendations from the U.S. Department of Health and Human Services (DHHS) State DHSS, to provide guidance in use and distribution of vaccine within the Kenai Peninsula Borough (KPB) when supplies become available. During a pandemic national guidelines and local epidemiological data will be employed to adjust and finalize priority groups as necessary. 2. As vaccine supplies increase, cities, KPB and SOA DHSS will collaborate to vaccinate the population in accordance with the Mass Vaccination Plan adopted by the KPB and SOA. 3. Develop Mass Dispensing Plan in cooperation with SOA DHSS, hospitals, area clinics and health providers. Page 6 of 27 94 C. Establish guidelines for use of antivirals by medical staff for treatment and prevention of influenza. 1. Antivirals may prevent and treat influenza infection. Prophylactic use would continue throughout the period of exposure, possibly weeks to months. Treatment may decrease illness severity and complications of infection. For optimal impact, treatment should start as soon as possible, preferably within 48 hours of onset. 2. DHSS continues to enhance antiviral medication stockpiles in Alaska, though worldwide production cannot be rapidly increased. 3. Educating health care workers before and during the pandemic on appropriate use of antivirals is important to maximize effectiveness of medications. 4. Local protocols prioritizing use of antivirals have been developed by cities, KPB and DHSS (See Appendix B) based on federal guidelines from the Centers for Disease Control (CDC). 5. Protocols for response to 911 calls due to influenza have also been developed and implemented through Public Safety Answering Points using the EMD system developed by Priority Dispatch and the CDC, with oversight by local physician sponsors. D. Implement and publicize non-medical measures to decrease the spread of disease as guided by the epidemiology of the pandemic. 1. Emphasizing infection control measures (hand washing, using alcohol hand gel, respiratory etiquette, staying home when sick, and avoiding unnecessary contact with other persons during a pandemic) in health care facilities including hospitals, out-patient care settings and long-term care facilities, workplaces, schools and other community gathering points, and in the home can limit the spread among high-risk populations and health care workers. 2. Voluntary at-home isolation of ill persons is a control measure that would be implemented through all stages of a pandemic. 3. Due to influenza being highly infectious and transmitted by people who appear to be well, voluntary at- home quarantine of exposed individuals may be a viable strategy for preventing spread of the disease in the community during initial stages of a pandemic. 4. Social distancing measures such as limiting public gatherings, closing schools, churches, and recreational facilities and restricting use of public transportation systems are intended to reduce close contact among people, decreasing the potential for transmission among the population and possibly slowing the spread. 5. Decision makers must consider the scope of their legal authority, socio-economic impacts, anticipated effectiveness and current epidemiology of the pandemic prior to implementing the measures. E. Assist Local Health Care Providers (LHCP), emergency responders, elected leaders, business community and community based organizations (VOADs) with pandemic planning to maintain provision of health care services, sustaining essential community services and limiting disease spread during a pandemic. 1. A pandemic will place a substantial burden on inpatient and outpatient health care services. Demands for medical supplies, equipment, and hospital beds may exceed resources for weeks or months. 2. Strategies to increase hospital bed space during a pandemic include deferring elective procedures, implementing more stringent criteria for hospital admission, earlier discharge of patients with follow-up by home health care personnel and establishing alternate care facilities in nontraditional sites. 3. As demands for health care resources and services increase sharply, illness and absenteeism among health care workers will further strain the ability to provide quality care. 4. Absenteeism among critical infrastructure agencies, businesses and community based organizations must be considered in individual business continuity plans. F. Communicate with and educate the public, LHCP, local government and community leaders, communities and media about the consequences of a pandemic and what each person can do to prepare. 1. Influencing public behavior to employ basic infection control measures will be vital in limiting the spread of influenza during a pandemic. 2. Communicating clear, concise and accurate information, the course of the pandemic and response activities will increase awareness, limit public panic and speculation and sustain confidence in the public health system. Page 7 of 27 95 G. Coordinate with Law Enforcement to ensure security of community. 1. Preserving and restoring peace if civil disturbances occur as a result of food shortages, long lines at vaccination clinics, etc. 2. Provide security for arrival and distribution of in-state antivirals and Strategic National Stockpile supply. Coordinate efforts with the Alaska State Defense Force as appropriate. II. PURPOSE OF THIS PLAN This Plan provides guidance to local governments regarding detection, response and recovery from an influenza pandemic. The Plan describes unique challenges posed by a pandemic that could necessitate specific and difficult decisions, response actions and communication mechanisms. Specifically, the purpose of the plan is to: 1. Define preparedness activities to be undertaken before a pandemic occurs to enhance response effectiveness. 2. Describe response, coordination and decision making structure that will incorporate cities, health care systems, KPB, emergency response agencies and state and federal agencies during a pandemic. 3. Define roles and responsibilities for coordination with cities, LHCP, DHSS and emergency response agencies during all phases of a pandemic. 4. Coordinate dissemination of information and resources across KPB. 5. Describe expectations of the Public Health staff in a pandemic response and the purpose of the local plan. 6. Serve as a guide for LHCP, emergency response agencies and businesses in development of pandemic response plans. 7. Provide technical support and information on which preparedness and response actions are based. 8. During a pandemic, community leaders will use the plan to achieve the following goals: a. Limit the number of illnesses and deaths b. Preserve continuity of essential government functions c. Minimize social disruption d. Minimize economic losses 9. The plan will be coordinated with other KPB, local government and state/federal preparedness plans and activities and providers. III. SCOPE OF THE PLAN This Plan is an Annex to the KPB Emergency Operations Plan, and primarily focuses on roles, responsibilities, and activities of the Borough. However, specific responsibilities for key response providers are included to highlight points of interagency coordination. It is expected that health care facilities, health care professionals, essential service providers, local government officials and business leaders will develop and incorporate procedures and protocols addressing influenza preparedness and response into their emergency response and continuity of operations plans. Federal and State Departments of Agriculture have the primary responsibility for surveillance and control of influenza outbreaks in domestic animals, though agricultural control measures interface with public health actions to prevent transmission into humans. This Plan primarily addresses planning and response activities related to human issues. Avian outbreaks, surveillance and control measures are primary responsibilities of USFW, SOA F&G, and USDA. KPB will collaborate with and support these Federal and State agencies. IV. PLANNING ASSUMPTIONS 1. Influenza pandemic will result in the rapid spread with outbreaks throughout the world. Communities across the state and nation may be impacted simultaneously, reducing the availability of outside assistance. 2. There will be a need for heightened global, national and local surveillance. 3. Novel strains may arrive and cause outbreaks in the KPB prior to the onset of a pandemic, including some that could significantly impact local domestic poultry, wild and exotic birds and other species. Such strains can develop in domestic birds as well. 4. KPB will not be able to rely on rapid State or Federal assistance to support local response efforts. Page 8 of 27 96 5. Antivirals will be in short supply; local supplies will be prioritized by the KPB for use in hospitalized influenza patients, health care workers providing patient care, and other priority groups based on current national guidelines and in consultation with the State Division of Public Health. (See Appendix B) 6. A strain-specific vaccine is not likely to be available for six or more months after a novel virus emerges. a. As vaccine becomes available, it will be in short supply and may require multiple courses. b. Vaccines will typically be distributed and administered by State DHSS based on SOA plans. c. Insufficient supplies of antivirals will place greater emphasis on social distancing and public education to control the spread of the disease in community. 7. The number of ill people requiring outpatient care or hospitalization will likely overwhelm local health care. a. Hospitals and clinics will have to modify operational structures to accommodate high patient volumes and to maintain functional critical systems. b. Local health care and emergency responders may have increased demands for service while workforces experience 25-35% absenteeism. c. Demand for inpatient beds and ventilators could increase by 25% or more; prioritization criteria for access to limited services and resources will be needed. d. There will be tremendous demand for urgent medical care services. e. Infection control measures specific to the management of influenza patients will need developed and implemented at health care, outpatient care and long-term care facilities. f. Health care systems will need to develop alternative care sites (“flu clinics”) to relieve demand on emergency rooms and to care for persons not ill enough to merit hospitalization but cannot be cared for at home. g. Fatalities during the first few weeks could overwhelm resources of the State Medical Examiner’s Office, morgues, and funeral homes. h. The demand for home care and social services will increase dramatically. 8. There could be significant disruption of public and private critical infrastructure including transportation, commerce, utilities, public safety, agriculture and communications. 9. Social distancing to reduce spread of infection such as closing schools, community centers, other public gathering points and canceling public events may be implemented during a pandemic. 10. Some persons will be unable or unwilling to comply with isolation directives. For others, social distancing may be less feasible (for example, homeless populations in congregate settings). It will be important to develop and disseminate strategies for infection control for these environments and populations. 11. The general public, LHCP, emergency response agencies, and elected leaders will need continuous status updates on spread, impacts on critical services, the steps being taken to address the problem, and steps responders and the public can take to protect themselves. V. GOVERNMENTAL ROLES A. FEDERAL GOVERNMENTS ROLE An influenza pandemic will represent a national health emergency requiring a coordinated response. As outlined in Homeland Security Presidential Directive 5, the Department of Homeland Security has the primary responsibility for coordinating domestic incident management and will coordinate all non-medical support and response actions across all federal departments and agencies. The U.S. Department of Health and Human Services (DHHS) will coordinate the overall public health and medical emergency response efforts across all federal departments and agencies. Authorities exist under the Public Health Service Act for the DHHS Secretary to declare a public health emergency and to coordinate response functions. In addition, the President can declare an emergency and activate the Federal Response Plan, in accordance with the Stafford Act, under which HHS has lead authority for Emergency Support Function #8 (ESF8). DHHS response activities will be coordinated in the Office of the Assistant Secretary for Public Health Emergency Preparedness in collaboration with the Office of the Assistant Secretary for Public Health and Science and will be directed through the Secretary’s Command Center. The Command Center will maintain communication with DHHS agency emergency operations centers and with other Departments. DHHS Page 9 of 27 97 agencies will coordinate activities in their areas of expertise. Chartered advisory committees will provide recommendations and advice. Expert reviews and guidance also may be obtained from committees established by the National Academy of Sciences, Institute of Medicine or in other forums. B. STATE GOVERNMENTS ROLE 1. States are individually responsible for coordination of the pandemic influenza response within and between their jurisdictions. Specific Alaska DHSS responsibilities include: a. Identification of public and private sector providers needed for effective planning and response. b. Development of key components of pandemic influenza preparedness plan; surveillance and investigation, distribution of vaccine and antivirals, health care systems including infection control, social distancing, isolation, quarantine, and communications. c. Integration of pandemic influenza planning with other planning activities conducted under CDC, and Health Resources & Services Administration (HRSA) bioterrorism preparedness cooperative agreements with states. d. Coordination to ensure development of local plans per the State plan and to provide resources such as templates to assist in the planning process. e. Coordination with the KPB, cities and health care facilities in planning pandemic services and activities. f. Coordination with the Department of Environmental Conservation (DEC) for animal health issues related to pandemic influenza. g. Development of data management systems needed to implement components of the plan. h. Assistance to local areas, the Alaska State Hospital and Nursing Home Association (ASHNHA) Preparedness Program, and other organizations in exercising plans. i. Coordination with the adjoining jurisdictions of British Columbia, Yukon Territory, and Washington State. 2. The State Division of Homeland Security and Emergency Management have the following non-medical responsibilities: a. Coordinate State efforts in all non-medical response issues b. Work with local government on funding/planning/recovery c. Contact point for Governor d. Access to SECC in Anchorage e. Liaison to Federal Government C. LOCAL GOVERNMENTS ROLE The KPB and cities are ultimately responsible for response to disasters within their respective boundaries. It is presumed that aid will be coming from State and Federal agencies, though aid may not arrive quickly. It is incumbent upon local officials to plan and prepare for these situations assuming little or no help from outside agencies. 1. The KPB will activate the Emergency Operations Center (EOC) to assist in accomplishing tasks outlined in the Plan. NIMS ICS (National Incident Management System Incident Command System) will be used. 2. A unified command will be formed between cities, Borough and the State DHSS. 3. Facilitate planning activities at all levels of the borough government for governmental and non- governmental agencies, LHCP, critical infrastructure, private business, and citizens. 4. Coordinate and collaborate with SOA DHSS on public information to educate and inform citizens and community members on the Plan and assist in developing local plans. 5. Gather information from State and Federal surveillance agencies when making decisions regarding pandemic flu. 6. Monitor progression of pandemics and potential pandemics wherever they may be occurring. 7. The KPB and city Public Information Officers (PIO) will coordinate through a Joint Information Center (JIC) all information disseminated to citizens. 8. Coordinate social distancing procedures as necessary. 9. Provide logistical support to the LHCP to assist in meeting goals. Page 10 of 27 98 10. Facilitate exercises of the Plan. 11. Coordinate as needed/requested, with small community officials and tribal health organizations to ensure equitable delivery of medications, vaccine, resources, personnel and other health services. VI. PHASES OF A PANDEMIC The World Health Organization (WHO) developed a global influenza preparedness plan that includes a classification system to guide planning and response activities for a pandemic. This classification system is comprised of six phases of increasing public health risk associated with emergence and spread of a new influenza virus subtype that may lead to a pandemic. The WHO Director General will formally declare current global pandemic phases and adjusts the level to correspond with conditions around the world. For each phase, the global influenza preparedness plan identifies response measures WHO will take, and recommends actions that countries around the world should implement. Pandemic Period World Events Phase of Pandemic Low Risk of Human Cases 1 Inter- Pandemic Period New virus in animals no human cases Higher Risk of Human 2 Cases No or very limited human 3 to human transmission Pandemic Alert Period Evidence of increased human to human 4 New Virus causes human cases transmission Evidence of significant human to human 5 transmission Efficient and sustained Pandemic Period human to human 6 transmission In accordance with the U.S. Department of Health and Human Services Pandemic Influenza Strategic Plan, DHHS will determine and communicate the pandemic phase level for the U.S. based on the global pandemic phase and the extent of disease spread throughout the country. VII. CONCEPT OF OPERATIONS A. Overview 1. KPB and its entities, and cities will coordinate the local health and medical response to a pandemic with State, Federal, and local agencies and officials. 2. The KPB will respond under the auspices of the KPB Emergency Operations Plan and this annex. 3. The Borough and city response actions will emphasize disease surveillance and investigation, social distancing measures to reduce the spread of infection, and providing frequent communication and education to the public about the pandemic, the SOA DPH response and/or LPHC response, and steps the public can take to reduce the risks of infection. B. Direction and Control 1. The SOA DPH response will be managed per the guidance and protocols included in the State PanFlu Plan in coordination with this Plan and the KPB Emergency Operations Plan. 2. KPB and all response providers will operate under the NIMS Incident Command System throughout the duration of the pandemic response. 3. KPB will activate its Emergency Operations Center to coordinate and monitor the borough-wide public health and medical response during a pandemic. Page 11 of 27 99 4. During Pandemic Phases 1, 2 and 3, where KPB and cities are not directly affected, KPB will participate in health system preparedness efforts and assist with education efforts in conjunction with the State of Alaska Division of Public Health for pandemic response. 5. During Pandemic Phases 4, 5 and 6 KPB will communicate with LHCP to coordinate management of health care resources and information. 6. KPB, cities and the DHSS will assess the viability of social distancing measures and establish criteria for their implementation. C. Communications The KPB, in conjunction with the DHSS, will serve as the lead agency for risk communication messaging and public education regarding pandemic influenza. All LHCP, State, Federal, and Borough agencies PIO’s will coordinate information dissemination through the Joint Information Center (JIC). Public information will be a critical component of the pandemic response, including managing the use of health care services. D. Mitigation Mitigation activities are taken in advance of an influenza pandemic to prevent or temper its impact. Mitigation should occur primarily during pandemic phases 1-3. KPB’s pre-event mitigation activities include: 1. Workshops/public meetings to discuss current issues. 2. Press releases as new information is available. 3. Continued planning and exercising. 4. Assist LHCP with their preparations. E. Surveillance Surveillance is conducted across the State of Alaska by State and Federal agencies. The KPB Office of Emergency Management Coordinator will remain in close contact with these agencies and incorporate relevant surveillance information while planning response to a potential pandemic. F. Public Education Public education through all phases of a pandemic may involve any or all of the following elements: 1. Dissemination of printed and web-based information. 2. Frequent use of radio, television and print media. 3. Coordination with health care providers and caregivers to ensure consistent messaging. 4. Implementation of public information call center. G. Vaccine and Antiviral Medications As warranted, the KPB will coordinate Mass Dispensing under the Strategic National Stockpile plan to get the necessary vaccines and antiviral medications to citizens. H. Isolation and Quarantine During all phases of a pandemic persons exposed to, or ill with, a novel virus will be directed to remain in isolation at home, to the extent possible. Hospitals should implement isolation protocols for all patients suspected of being infected based on case definitions obtained from the DHSS Section of Epidemiology. Alternate care facilities will be identified and activated to serve as alternate treatment facilities to hospitals. Once person-to-person transmission is established locally, quarantine of individuals exposed to influenza will be of limited value in preventing further spread of the disease. Quarantine of contacts of influenza cases may be beneficial during the earliest phases of a pandemic, and in response to an influenza virus that has not achieved the ability to spread easily from person-to-person. Page 12 of 27 100 I. Social Distancing Strategies 1. Social distancing strategies are non-medical measures intended to reduce the spread of disease from person-to-person by discouraging or preventing people from coming in close contact with each other. These strategies could include: a. Suspending public and private schools, colleges and universities or other in-school measures as recommended by DHSS (broader seat spacing, rotating class schedules, etc). b. Suspending non-essential government functions. c. Implementing emergency staffing plans for the public and private sector, increased telecommuting and flex scheduling. d. Working with business community to temporarily close public gathering places including stadiums, theaters, churches, community centers and other facilities. 2. Decisions on implementation of social distancing measures including suspending large public gatherings, closing stadiums, theaters, churches, community centers and other facilities where large numbers of people may gather will be made cooperatively by the State Public Health Officer, the KPB Mayor, business owners, and coordinated with the Mayors of the cities. 3. Decisions regarding the closing of any public schools will be made cooperatively by the State Public Health Officer, KPB Superintendent of Schools, and KPB Mayor in consultation with local officials and emergency managers. 4. Decisions on closing private schools, community colleges in the Borough will be made cooperatively by the State Public Health Officer, KPB Mayor and local chancellors or other school officials as appropriate. VIII. MITIGATION AND PLANNING RESPONSIBILITIES A. Borough Residents 1. Stay well informed of current world events concerning pandemics 2. Help prevent the spread of disease: a. Practice good hygiene, wash hands frequently. (Teach your children good hygiene) b. Practice proper respiratory etiquette. Cover mouth and nose when coughing or sneezing, preferably with a handkerchief. c. If you are sick, stay home. Don’t share an illness with co-workers or general public. d. Eat healthy, drink plenty of water, exercise and get plenty of rest. If you live a healthy life-style you will be less likely to get sick. If you do get sick your body will be stronger and better able to recover. 3. Maintain an emergency cache of supplies to sustain your family for up to two weeks. See Appendix F for a checklist designed to help be prepared for almost any disaster. 4. Discuss workplace pandemic preparedness with your employer. Find out what your role is and be prepared to perform it. B. Business Community 1. Stay well informed of current world events concerning pandemics. 2. Develop a business continuity plan for your business to be able to operate and recover from a 35% reduction in workforce or extended closure. This plan should include: a. provisions to assist employees with their individual work responsibility and family plans b. a liberal sick leave policy for pandemic events c. differential scheduling to reduce the number of employees coming into contact with each other d. considerations for telecommuting where possible e. considerations for helping your customers with pandemic issues f. considerations for helping your vendors / suppliers with pandemic issues g. considerations for significant reductions in business during a pandemic and economic impacts on business viability 3. Work with local Civic Groups and Chambers of Commerce while developing your plan. 4. Further information and a checklist of activities can be found at www.pandemicflu.gov Page 13 of 27 101 C. All Federal, State, Local Agencies and LHCP 1. Identify mission critical functions that must be maintained during all hazards including a pandemic. 2. Identify staff that can be cross-trained to perform emergency response functions. 3. Identify functions that could be temporarily discontinued or performed via telecommuting for several weeks. D. KPB and Cities 1. Facilitate pandemic planning and response with emergency response agencies, 911 centers, hospitals, Public Health Centers, and other health care facilities/clinics. 2. Conduct training, drills and exercises to enhance readiness to respond to a pandemic. 3. Coordinate planning and response activities with stakeholders within the KPB and cities including: Public Health, Hospitals and LHCP. 4. Collaborate with PHC on potential socio-economic impacts of social distancing, and to what extent such measures are feasible. 5. Coordinate, with DHSS, city pandemic planning, education and outreach efforts with: a. Public and private school systems b. business community c. community based organizations 6. Coordinate with economic development agencies and chambers of commerce regarding economic consequences. 7. Educate the public, response providers, businesses, community based organizations and elected leaders about pandemics, expected impacts/consequences and preventive measures in the community. 8. In cooperation with agriculture and wildlife agencies, monitor surveillance data. 9. Coordinate, with DHSS and KPB for planning and implementation of containment strategies and authorities. 10. Support LHCP planning and response efforts for medical surge capacity, including mass casualty and mass fatality incidents. 11. Provide effective communications to the public, the media, elected officials, LHCP, religious based organizations, business and community leaders throughout public health emergencies. 12. KPB & City Public Information Officers (PIO) a. Provide accurate, timely public information regarding preparations for a pandemic, impacts of an outbreak, expected response actions and disease control recommendations. b. Educate public on how to protect themselves from becoming infected and infecting others. E. Local Health Care Providers (LHCP) 1. The LHCP will work with the Borough and Cities to maximize health care’s ability to provide medical care during a pandemic. Specific steps include: a. Hospitals and health care organizations develop pandemic response plans. b. Identify and prioritize response issues affecting borough-wide LHCP. c. Develop systems to efficiently share information and resources between LHCP, communicate with the EOC. 2. Hospitals and other health care facilities develop response plans consistent with health care planning guidance in the U.S. Department of Health and Human Services Pandemic Influenza Plan. Health care facility response plans will address medical surge capacity to sustain health care delivery when routine systems are overwhelmed. 3. LHCP should participate in local influenza surveillance activities. 4. Hospitals develop infection control plans to triage and isolate infectious patients and protect staff. F. American Red Cross 1. Assist with pre-response and mitigation planning efforts. Page 14 of 27 102 G. School District 1. Monitor student and staff absenteeism and report stats of 7.5% and above to the KPB OEM and SOA Section of Epidemiology. 2. Educate parents and guardians on importance of keeping ill children home. 3. Maintain a Pandemic Flu Plan for the District; provide training to faculty and staff on this plan. H. Law Enforcement 1. Assist with pre-response planning efforts. I. Local Emergency Planning Committee (LEPC) 1. Assist in development of Pandemic Flu Response Plan. 2. Develop and conduct exercises to test this plan. 3. Perform other duties as requested by the IC. J. State DHSS 1. Participate in planning activities to develop capacity for community influenza evaluation and treatment clinics. Plan and coordinate with communities and hospitals to develop Alternate Care site plans. 2. Develop infection control plans with technical assistance from the Center for Disease Control (CDC), to protect staff and clients. 3. Educate health care providers about pandemics; involve them in community response planning through the local health care facilities. 4. Communicate and coordinate directly with State and local law enforcement, through the EOC, regarding pandemic preparedness and response activities 5. Coordinate statewide pandemic planning and preparedness efforts. 6. Coordinate statewide surveillance activities. 7. Operate a CDC Laboratory Response Network public health reference laboratory for novel influenza virus testing. K. State Division of Homeland Security and Emergency Management (DHS&EM) Provide response guidance and technical resources for planning and exercise coordination through the State Emergency Coordination Center (SECC). L. State Medical Examiner’s Office 1. Lead mass fatality planning efforts. 2. Incorporate funeral home directors into planning efforts for pandemic response. M. United States Department of Health and Human Services (DHHS) 1. Provide overall guidance on pandemic planning within the United States. 2. Provide guidance and tools to promote pandemic planning and coordination for State and local jurisdictions. 3. Provide guidance to state and local health departments to prioritize limited supplies of antivirals and vaccines. 4. Determine and communicate the pandemic phase for the U.S., based on the global pandemic phase established by WHO and extent of disease spread throughout the country. N. United States Center for Disease Control and Prevention (CDC) 1. Conduct national and international disease surveillance. 2. Carry out statewide surveillance, epidemiological investigation and disease control activities. 3. Develop reference strains for vaccines and conduct research to understand transmission and pathogenicity of viruses with pandemic potential. 4. Develop, evaluate, and modify disease control and prevention strategies. 5. Support vaccination programs. Page 15 of 27 103 6. Monitor the nation-wide impact of a pandemic. 7. Coordinate the stockpiling of antivirals and essential materials in the Strategic National Stockpile (SNS). O. World Health Organization (WHO) 1. Monitor global pandemic conditions and provide information updates. 2. Facilitate enhanced global preparedness, surveillance, vaccine development, and health response. 3. Declare global pandemic phase and adjust phases based on current outbreak conditions. IX. RESPONSE RESPONSIBILITIES A. Residents 1. Stay well informed of current world pandemic events. 2. Monitor KPB OEM or local website, local radio and television for important local news regarding pandemic response. 3. Maintain an emergency cache of supplies that would sustain a family and pets for up to two weeks. See Appendix F for a checklist designed to help in almost any disaster. 4. If you have children: a. Stay in contact with your children’s schools through their website. b. Be prepared to care for, or have alternate care, for your children during the day if schools close. c. If your child is sick, keep him/her at home. d. Be familiar with how to help children cope with disasters. 5. Follow directives issued by DHSS, KPB and Cities; follow recommended social distancing measures as closely as possible. 6. If you have pets, plan for their care and feeding as you would for family. B. Community 1. Stay well informed of current world events concerning pandemics. 2. Follow your response plan to sustain your business. 3. Monitor local radio and television for important local news regarding pandemic response. 4. Follow directives issued by DHS&EM, KPB OEM and DHSS; follow recommended social distancing measures as closely as possible. C. All Federal, State, Local Agencies and LHCP 1. Mobilize necessary staff to support the local pandemic response per the Incident Commander (IC). 2. Maintain proficiency in the National Incident Management System and Incident Command System courses; IS700 and ICS100 are minimum requirements for potential responders. D. Kenai Peninsula Borough & Cities 1. Coordinate pandemic response with the SECC, DHS&EM. 2. Coordinate activation and management of KPB and city EOCs as necessary. 3. Provide advice to the local Public Health Officer regarding the potential socio-economic impacts of social distancing, and to evaluate the extent to which implementation is feasible. 4. During a pandemic, KPB/Cities may suspend routine functions to help staff flu clinics, call centers, or to fulfill other duties. 5. The Borough/City will work with LHCP to maximize health care’s ability to provide medical care during a pandemic. 6. Coordinate community emergency response through the KPB and City Emergency Plans. 7. Monitor state-wide surveillance to track spread of human disease and impact on communities; provide liaison with agriculture and wildlife agencies to facilitate surveillance in animals in the Borough; monitor surveillance data. 8. Coordinate with DHSS for planning and implementation of containment strategies and authorities. 9. Support LHCP planning and response for medical surge, including mass casualty and fatalities. Page 16 of 27 104 10. Provide effective public communication for the media, elected officials, LHCP, religious based organizations, business and community leaders throughout public health emergencies. 11. Public Information Officer (PIO) a. Provide accurate, timely public information regarding preparations for a pandemic, impacts of the outbreak, local response and disease control recommendations. b. Establish a Joint Information Center (JIC) to ensure the public is getting accurate and current information. c. Activate and manage public information call centers focused on providing public health information. d. Communications during Pandemic Phases 1, 2, 3; a) The PIO will: ▪ Assess information needs of health care providers. ▪ Assess information needs of the public. ▪ Identify logistical constraints on effective communications, such as staffing, equipment and public information call center staffing and capacity. ▪ Intensify public education about pandemics, animal influenza and steps to reduce exposure. (Via web site postings, newspaper editorials, flyers and billboards, television and radio broadcasts). ▪ Coordinate with CDC and DHSS to develop common health and educational messages. b) The PIO will work with the local Public Health PIO and other agencies to develop a communications strategy for vulnerable populations; include identifying care providers to reach and educate diverse communities such as limited English speaking and homeless citizens. e. Communications during Phases 4, 5, 6; a) PIO to evaluate need to establish a JIC with appropriate health care and response providers; JIC will be activated when IC deems it necessary based on specific characteristics of the pandemic. b) IC will evaluate the need to establish a public information call center for public inquiries. c) PIO will work with LHCP and DHSS to develop public messages related to use of the health care system and other resources (call centers, etc). d) As the pandemic expands, PIO will provide timely updates on the pandemic and will organize regular media briefings. e) PIO will keep the public informed about steps to take to protect against infection, treatment options for infected individuals, status of outbreak spread in the community, and disease control/containment strategies being implemented. E. Local Health Care Providers (LHCP) 1. The LHCP will work with the KPB and Cities to maximize the health care’s ability to provide medical care. Specific steps include: a. Coordinate with local Public Health Officer on policy-level decisions regarding operation of the local health system. b. Assure relevant communications from LHCP and the HPHC to the KPB and Cities are timely. 2. During a pandemic impacting the KPB, all efforts to sustain functional health care systems while maintaining an acceptable level of medical care will be made. LHCP may need to: a. Limit health care services to patients with urgent, immediate health problems. b. Increase hospital bed capacity to care for extreme numbers of influenza patients that may occur. c. Mobilize staff amongst medical institutions to address critical staffing issues. d. Implement pandemic-specific patient triage and management procedures. 3. During a pandemic, activate identified alternate care facilities to relive hospitals. Page 17 of 27 105 a) Alternate care sites will add to existing bed capacity and provide supportive care to influenza patients, or serve as flu clinics to relieve hospital emergency departments. b) Locating, staffing and supplying these sites will be a coordinated effort between Borough, City, and LHCP and DHSS. c) Available sites that could be used are to be pre-planned and identified. F. American Red Cross 1. Supply cots and bedding as needed for Alternate Treatment Sites. 2. Coordinate, recruit and support volunteers for use throughout the borough. 3. Perform other duties as requested by the IC. G. School District 1. Assist in making the determination on closures or operations of schools. 2. Reassign staff as needed and requested by the EOC. H. Law Enforcement 1. Assist with crowd and traffic control at flu treatment centers. 2. Perform other law enforcement activities as requested by the IC. 3. Provide additional staff as available and requested by the EOC. I. Amateur Radio Group 1. Assist communications network connecting all parties to the response. 2. Perform other duties as requested by the IC. J. State Division of Public Health (SOA DHSS) 1. Provide/designate a local PHN liaison. 2. Lead and coordinate mass dispensing clinic activities. 3. Communicate and coordinate directly with the Borough and Cities through the EOC for preparedness and response activities. 4. Coordinate directly with LHCP and develop decisions, strategies, thresholds and methods for resource reallocation and temporary restructuring of health care system operations. 5. Communicate public health directives on social distancing and other protective actions through the EOC to elected leaders, business community, schools, and LHCP. 6. Coordinate statewide surveillance activities. 7. Operate a CDC Laboratory Response Network public health reference laboratory for novel virus testing. 8. Coordinate submittal of epidemiology and dissemination of data and situation updates to LHCP and the EOC. 9. Coordinate development and implementation of disease containment strategies across multiple jurisdictions within the state. 10. Request federal assistance to support local health and medical response; include antivirals and vaccines from the SNS when local and state resources are exceeded. 11. Through the JIC, educate and inform the public on the pandemic and preventive measures. K. State Division of Homeland Security and Emergency Management 1. Through the SECC, provide guidance and technical resources for response to a pandemic within the Borough. 2. Provide access to the Governor of the State of Alaska. 3. When appropriate, request assistance from the federal government 4. Provide through state and federal grants. L. State Medical Examiner’s Office 1. Lead mass fatality planning and response efforts. Page 18 of 27 106 2. Coordinate with and support hospitals in mass fatalities planning and response. M. United States Department of Health and Human Services 1. Coordinate the national response to an influenza pandemic. 2. Determine and communicate the pandemic phase for the U.S. based on the global pandemic phase established by WHO, and the extent of disease spread throughout the country. N. United States Center for Disease Control and Prevention (CDC) 1. Conduct national and international disease surveillance. 2. Carry out state-wide surveillance, epidemiological investigation and disease control activities in coordination with SOA DHSS. 3. Provide information and technical support on surveillance, epidemiology and clinical issues, including case identification, laboratory testing, management, and infection control to LHCP, facilities and KPB OEM. 4. Recommend need for individual and group isolation and quarantine. 5. Work with the PIO to develop and disseminate public risk communications messages. 6. Recommend measures to sustain function of the local health care system to local Public Health Officer. 7. Coordinate receipt of vaccines with the State Public Health Officer; develop strategies for storage, distribution and allocation of vaccines. 8. Serve as a liaison to the WHO. 9. Support vaccination programs and monitor vaccine safety. 10. Investigate pandemic outbreaks and define the epidemiology of the disease. 11. Monitor the nation-wide impact of a pandemic. 12. Coordinate stockpiling of antiviral drugs and other essential materials within the SNS. 13. Coordinate implementation of international and U.S. travel restrictions. O. World Health Organization (WHO) 1. Monitor global pandemic conditions and provide information updates. 2. Facilitate enhanced global pandemic preparedness, surveillance, vaccine development, and health response. 3. Declare global pandemic phase and adjust phases based on current outbreak conditions. X. MAINTENANCE OF ESSENTIAL SERVICES A. One critical need during a pandemic will be to maintain essential community services. 1. With a possible 25-35% workforce absent due to illness, it may be difficult to maintain staffing for some critical functions. 2. Services could be disrupted if significant numbers of public health, law enforcement, fire and emergency response, medical care, transportation, communications, and public utility personnel are unable to carry out critical functions due to illness. B. Government agencies and private businesses, particularly those providing essential public services, must develop and maintain continuity of operations plans and protocols addressing unique impacts of a pandemic. C. The KPB OEM Coordinator, with City Managers, will lead continuity of government efforts per Emergency Operations Plans. D. The KPB OEM Coordinator will participate in logistical and non-medical infrastructure planning with hospital facilities. XI. RECOVERY 1. Recovery from a pandemic will begin when adequate supplies, resources and response system capacity exists to manage ongoing activities without continued assistance from other pandemic response systems. Page 19 of 27 107 2. With KPB, Cities, health care facilities and tribal entities, DHSS will recommend specific actions to return health care and government functions to pre-event status. 3. KPB OEM will assess impacts on the community’s health as measured by morbidity and mortality and will report findings to response providers. 4. KPB OEM will assist health care and business community members in assessing the economic impacts. 5. The Cities and KPB OEM will conduct an after-action evaluation of response in collaboration with State, Federal agencies and LHCPs; evaluation will include recommendations for amendments to the Pandemic Influenza Response Annex. 6. City and Borough Administrations will determine what economic impacts to the community have occurred. Page 20 of 27 108 Appendix A The City/Borough Priority Groups for Influenza Vaccination during a Pandemic This appendix is based on State Recommendations. Vaccinations will be administered in sequential order. Tier 1 will receive vaccinations first until the entire Tier has been completed, followed by Tier 2, 3, and 4. Within each Tier, individuals in Sub- tier A will be vaccinated first until completed, then Sub-tiers B, C, and D. Tier 1 Sub-tier A Sub-tier B Sub-tier C ¾ Health care workers ¾ High-risk patients 65 years old or ¾ Pregnant women (HCW’s) providing direct older with one high risk condition patient care ¾ Household contacts of people ¾ Patients 6 months to 64 years old who are severely ¾ Essential healthcare support with two high risk conditions immunecompromised personnel ¾ Patients 6 months or older ¾ Household contacts of children ¾ Vaccinators hospitalized in the past year for less than 6 months old influenza, pneumonia, or a high-risk ¾ Public Safety workers condition ¾ Transportation workers including EMS, police, fire, transporting fuel, water, food 911 dispatchers ¾ Utility workers essential for and medical supplies as well as maintenance of power, water, and public ground transportation ¾ Other Public health sewage system Description emergency responders ¾ Key government leaders ¾ All family members of Sub- tier A ¾ All EOC personnel ¾ Critical transportation ¾ Mental Health Care Providers workers (air taxi pilots, etc.) Total TBD TBD TBD Number Tier 2 Sub-tier A Sub-tier B ¾ All healthy people 65 years old and older ¾ Correctional facility staff ¾ People 6 months to 64 years old with one high risk ¾ Telecommunications workers for essential network Description condition operations and maintenance ¾ Healthy children 6 to 23 months old Total TBD TBD Number Page 21 of 27 109 Appendix A (continued) The City/Borough Priority Groups for Influenza Vaccination during a Pandemic Tier 3 Sub-tier A ¾ Key government health decision-makers Description ¾ Funeral home directors and embalmers Total TBD Number Tier 4 Sub-tier A ¾ Healthy people 2 to 64 years old not included in the categories above Description Total TBD Number Page 22 of 27 110 APPENDIX B City/Borough Priority Groups for Receiving Antiviral Medications during a Pandemic This appendix is based on State Recommendations. If antiviral supplies are limited, treatment and prophylaxis during a pandemic will be prioritized as follows: 1. Treat patients hospitalized with influenza. NOTE: Antivirals are most effective either before or within 24 – 48 hours of onset of symptoms of influenza. Depending on quantities of available antivirals, rationing based on onset of symptoms may be necessary. After 48 hours the effectiveness of antiviral medications is greatly reduced. 2. Treat health care workers with direct patient contact and EMS workers. 3. Treat highest risk outpatients based on medical determination i.e. immunocompromised patients and pregnant women. 4. Treat health responders, public safety, key government decision makers and critical transportation workers. 5. Treat increased risk populations – young children 12 – 23 months old, people over 65, and people with underlying medical conditions. 7. Provide post-exposure prophylaxis in certain environments (e.g., nursing homes and other residential settings). 8. Provide prophylaxis for EMS and health care workers and in emergency rooms, Intensive Care Units, and dialysis centers. 9. Treat critical infrastructure responders and health care workers without direct patient contact. 10. Treat other outpatients not included in categories above. 11. Provide prophylaxis to highest risk outpatients (immunocompromised and pregnant women). 12. Provide prophylaxis for other health care workers with direct patient contact. Based on guidelines included in the Department of Health and Human Services Pandemic Influenza Plan, 2005 Page 23 of 27 111 APPENDIX C Pandemic Response Checklist Interpandemic Pandemic & Pandemic Pandemic Alert Periods Period OPERATIONAL CHECKLIST Alert Periods Pandemic Influenza Response Plan Phase Phase Phases 1 & 2 Phase 5 Phase 6 3 4 Monitor virology surveillance / Brief KPB/City Administration as needed Monitor influenza activity statewide / Brief KPB/City Administration as needed Educate public concerning pandemics and prevention measures (with DHSS) Develop and update web page displaying most current information Educate public on social distancing and voluntary isolation (with DHSS) Educate public concerning priority groups to receive vaccines and prophylaxis. Provide public information to assist in developing individual plans for families. (with DHSS) Work with businesses to assist in developing continuity plans for their business. (with DHSS) Educate public about travel to countries impacted by influenza (with CDC as necessary) Coordinate mitigation and response planning efforts with KPBSD Conduct training and pandemic response evaluated drills with LHCP, military, KPBSD, emergency response agencies. Activate and manage Emergency Operations Centers Coordinate response with SECC and DHS&EM Assess need for and provide public information about local preparations and response Coordinate with DHSS and CDC to develop common health messages Review Continuity of Government section of local Emergency Operations Plan and revise as needed. Upon request from health care, open alternate treatment facility Evaluate need for JIC based on characteristics of pandemic Establish a public information call center Page 24 of 27 112 APPENDIX C (continued) Pandemic Response Checklist Interpandemic Pandemic & Pandemic Pandemic Alert Periods Period OPERATIONAL CHECKLIST Alert Periods Pandemic Influenza Response Plan Phase Phase Phases 1 & 2 Phase 5 Phase 6 3 4 Consider activating Rapid Notify and other systems to disseminate critical information. Consider suspending routine borough activities and reassign personnel Implement Social Distancing as needed Consider closing Schools Review priority groups for mass vaccination and prophylaxis clinics Assist in preparation of mass vaccination/prophylaxis clinics Establish mass vaccination/prophylaxis clinics as medications become available Assist the DHSS with activation of the SNS as outlined in the local EOPs. Currently being accomplished Consider implementing Page 25 of 27 113 APPENDIX D Recommended Protective Measures to Reduce the Spread of Pandemic Influenza Phase of Pandemic 1 2 3 4 5 6 Public Information and education campaign Individual isolation of influenza cases Quarantine close contacts of influenza cases Recommend public defer travel to countries impacted by pandemic Close public and private schools, colleges and universities Encourage public and private sector to implement pandemic emergency staffing plans Suspend government functions not dedicated to pandemic response or critical continuity Suspend large gatherings (sports events, concerts) Close churches, theaters and other places where crowds gather Encourage use of public transit only for essential Protective Measures travel Consider implementing protective measures Implement protective measure Page 26 of 27 114 APPENDIX F PANDEMIC FLU PLANNING CHECKLIST OF INDIVIDUALS & FAMILIES 1. To plan for a pandemic: Store a two week supply of water and food. During a pandemic, if you cannot get to a store, or if stores are out of supplies, it will be important to have extra supplies on hand. This is useful in other types of emergencies, such as power outages and disasters. Ask your doctor and insurance company for an extra supply of regular prescription drugs. Have nonprescription drugs and other health supplies on hand; include pain relievers, stomach remedies, cough and cold medicines, fluids with electrolytes, and vitamins. Talk with family members and loved ones about how they would be cared for if they got sick, or what will be needed to care for them in your home. Volunteer with local groups to prepare and assist with emergency response. Get involved in your community as it prepares for an influenza pandemic. 2. To limit the spread of germs and prevent infection: Teach children to wash hands frequently with soap and water, and model the correct behavior. Teach children to cover coughs and sneezes with tissues or handkerchief; model that behavior. Teach children to stay away from others as much as possible if they are sick. Stay home from work or school if sick. 3. Items to have on hand for an extended stay at home: Examples of food and non-perishables Ready-to-eat canned meats, fish, fruits, vegetables, beans, and soups Protein or fruit bars Dry cereal or granola Peanut butter or nuts Dried fruit Crackers Canned juices Bottled water Canned or jarred baby food and formula Pet food Other non-perishable foods Examples of medical, health, and emergency supplies Prescribed medical supplies such as glucose and blood-pressure equipment Soap and water, or alcohol based hand wash Medicines for fever, such as acetaminophen or ibuprofen Thermometer Anti-diarrhea medication Vitamins Fluid with electrolytes Cleansing agent/soap Flashlight and spare batteries Portable radio Manual can opener Garbage bags Toiletries Page 27 of 27 115 Introduced by: Mayor Date: 10/27/09 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 2009-107 A RESOLUTION ACCEPTING COMMUNICATION EQUIPMENT FROM THE STATE OF ALASKA DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT (ALASKA DHS&EM) ON BEHALF OF BEAR CREEK FIRE SERVICE AREA, AND AUTHORIZING THE MAYOR TO EXECUTE AN ASSOCIATED MEMORANDUM OF UNDERSTANDING WITH THE ALASKA DHS&EM WHEREAS, the Bear Creek Fire Service Area (“Service Area”) requested funding from the Alaska Division of Homeland Security and Emergency Management (DHS&EM) for the purchase of communications equipment; and WHEREAS, the Alaska DHS&EM Interoperable Emergency Communications program has the common purpose to prevent, deter, respond to and recover from threats and incidents of all kinds with the intent to enhance the ability of local governmental organizations to achieve meaningful and measurable interoperability for public safety communications; and WHEREAS, the Alaska DHS&EM administers the Interoperable Emergency Communications Grant Program, which determines the allocation of equipment purchased per various jurisdictions, entities and organizations for public safety purposes; and WHEREAS, the DHS&EM recently notified the borough it has been awarded $8,650 and that as a part of this project the Borough is required to enter into a memorandum of understanding (MOU) with the Alaska DHS&EM, allowing the State to purchase state-managed equipment in the amount of $8,650 for the Borough on behalf of the Service Area; and WHEREAS, the equipment will provide support to all emergency responders on the Eastern Peninsula, including the communities of Hope, Cooper Landing, Moose Pass, Seward and Lowell Point, by allowing coordination of responders via radio communications during emergency events; and WHEREAS, at its regular meeting on October 13, 2009, the Service Area Board recommended that the Borough enter into the aforementioned agreement; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: Kenai Peninsula Borough, Alaska Resolution 2009-107 Page 1 of 2 116 SECTION 1. That the mayor is authorized to enter into a memorandum of understanding with the Alaska DHS&EM allowing the Alaska DHS&EM to purchase interoperable communications equipment for the Service Area, to execute any other documents deemed necessary to fulfill the intents and purposes of this resolution, and to accept the equipment purchased pursuant to the MOU. SECTION 2. That state-managed equipment shall be inventoried and documented by the Service Area as detailed in the Alaska DHS&EM MOU. SECTION 3. This resolution shall become effective immediately upon its adoption. ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 27TH DAY OF OCTOBER, 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Resolution 2009-107 Kenai Peninsula Borough, Alaska Page 2 of 2 117 KENAI PENINSULA BOROUGH Bear Creek Fire Service Area MEMORANDUM TO: Members ofthe Kenai Peninsula Borough Assembly THRU: David R. Carey, Borough Mayor t~, Craig Chapman, Finance Director a.~ Brenda Ahlberg, Community & Fiscal Projects Mana~ FROM: Mark Beals, Bear Creek Fire Chief ~.£.-. DATE: October 15, 2009 SUBJECT: Resolution 2009-.!Q1, accepting communication equipment from the State of Alaska Division of Homeland Security and Emergency Management on behalfof Bear Creek Fire Service Area The Bear Creek Fire Service Area has applied for a grant from the State ofAlaska Division of Homeland Security and Emergency Management (DHS&EM)to support its need for emergency response communication equipment. In lieu ofa direct payment ofgrant funds, the DHS&EM has allocated $8,650 to the borough on behalf ofthe Bear Creek Fire Service Area. The state requires the borough to sign a Memorandum ofUnderstanding (MOD), which will allow the State to purchase emergency communication equipment for the Borough on behalf ofthe Service Area. The state-managed equipment, valued in the amount of $8,650 shall be inventoried as borough property and categorized as detailed in the MOD. The Service Area Board has acknowledged the DHS&EM terms and has recommended the acceptance ofthis MOD at its meeting of October 13,2009. A copy ofthe MOD accompanies this resolution. The project manager responsible for the terms and conditions as detailed in the MOD between the DHS&EM and the Borough shall be the Bear Creek Fire Chief. Attachments: Notice of Award, MOD 118 SEAN PARNELL, GOVERNOR P.O. Box 5750 Ft Richardson,AK 99505-5750 DEPARTMENT OF MILITARY Phone: (907) 428-7000 AND VETERANS AFFAIRS Fax: (907) 428-7009 DIVISIONOFHOMELAND SECURITY Toll Free: (800) 478-2337 AND EMERGENCYM4NAGEMENT www.ak-prepared.com September 29, 2009 The Honorable David R. Carey, Mayor Kenai Peninsula Borough 144 North Binkley Street Soldotna, Alaska 99669 Re: Dear Mayor Carey: The Alaska Division ofHomeland Security and Emergency Management (DHS&EM) is pleased to award the Kenai Peninsula Borough the amount of$8,650.00 under the 2009 Interoperable Emergency Communications Grant Program (lECGP) for the performance period of September I, 2009 through December 31, 2010. Federal funding from this program was provided to various jurisdictions, entities and organizations for public safety purposes. The intent was to enhance the ability oflocal governments, tribal and non-governmental organizations to achieve meaningful and measurable interoperability for public safety communications that includes local, multiple agencies and regional jurisdictions. To receive these and other federal funds, the State ofAlaska was required to develop a State Communications Interoperability Plan (SCIP). One ofthe primary goals ofthe SClP and Alaska IECGP grant guidelines was the emphasis on funding the un-served and underserved communities ofAlaska. The objective was to focus funding specifically on those communities and agencies that had not been funded from past interoperable investments including volunteer staffed agencies such as volunteer fire departments. The goal was to empower communities to build internal and regional interoperability using technology appropriate to each community and organization in terms ofcomplexity and cost. In order to facilitate this process, the State ofAlaska committed to paying the 25 percent match requirement for this grant. All applications were evaluated by a DHS&EM internal review committee to ensure that all application requirements had been met. A voluntary external review committee met on June 17,2009_ They reviewed all eligible projects and recommended award allocation amounts. The committee followed the intent oflECGP grant guidelines for equipment purchases and all eligible projects submitted by jurisdictions that were in the category of un-served and underserved received at least all or partial funding. 119 Mayor Carey September 29, 2009 Page 2 of2 The Kenai Peninsula Borough was allocated $8,650.00 for State Managed Equipment. The funds will be combined into one fund source and the category budget may be adjusted as necessary. The State requires the Kenai Peninsula Borough to enter into a Memorandum ofUnderstanding (MOU) allowing the State to manage the funds for the equipment. Attached are two Memorandums ofUnderstanding, please review the information for accuracy, sign the obligating documents, keep one original for your records and return the original within 30 days to: State Administrative Agency (SAA) Point ofContact P.O. Box 5750 Fort Richardson, AK 99505. Ifyou have any questions or need further assistance, please contact Kathy Day, DHS&EM project manager for this grant, at 907-428-7138, toll-free at 800-478-2337 or by email at kathy.dayiW,alaska.gov Sincerely, ~{d~ i'f\ John W. Madden !J Director jwm:lam Enclosures: Memorandum ofUnderstanding (two copies) Budget Details Cc: Mark Beals, Project Manager Craig C. Chapman, CPO 120 MEMORANDUM OF UNDERSTANDING BETWEEN THE KENAI PENINSULA BOROUGH AND STATE OF ALASKA DEPARTMENT OF MILITARY AND VETERANS AFFAIRS DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT REFERENCING ALLOCATION FOR INTEROPERABLE EMERGENCY COMMUNICATION EQUIPMENT PURCHASES UNDER U.S. DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY GRANT PROGRAMS DIRECTORATE 20091NTROPERABLE EMERGENCY COMMUNICATIONS GRANT PROGRAM FEDERAL GRANT #2009-1P-T9-OO23, CFDA # 97.001 WHEREAS, the Kenai Peninsula Borough and the Alaska Division of Homeland Secur~y and Emergency Management (DHS&EM) as the designated State Administrative Agency (SAA) to administer the funds under the Interoperable Emergency Communications Grant Program (IECGP) referenced above, have the common purpose to prevent, deter, respond to, and recover from threats and incidents of all kinds. The goal of the funding is to enable and enhance public safety agencies interoperable communications capabi Iities in order to better serve and protect the citizens of Alaska, WHEREAS, the Kenai Peninsula Borough desires to purchase interoperable communications equipment as listed in the Kenai Pen insula Boroug h's Equipment Budget Details Worksheet attached, with its a1I0cation of $8,650.00 in reimbursa ble fund s for the Kenai Peninsula Borough. WHEREAS, DHS&EM is mandated to allocate at least 80 percent of the total amount of the grant to locai units of govemment, and may retain some or all of the local unit of government's allocation of grant funds for purchases made by theState 0 n behalf of the locaI governm ent by entering into a Memorandum of Understanding (MOU); WHEREAS, upon signature of this document, the Kenai Peninsula Borough formally requests DHS&EM to retain an aliocation of $8,650.00 on behalf of the Kenai Peninsula B0 rough to purchase the IECG P equipment for the Kenai Peninsula Boroug h listed 0 n the Project Budget Detail Worksheet, attached; WHEREAS, DHS&EM is authorized to purchase such lECGP Equipment for the Kenai Peninsula Borough following State of Alaska procurement policies and procedures; NOW, FURTHER, this MOU constitutes an obligating award agreement between the Kenai Peninsula Borough and DHS&EM, who hereby agree as follows: A. Responsibilities and Assurances of DHS&EM 1. Project is in accordance with the IECGP Program Grant Guidelines. 2. The performance period for the award to DHS&EM ends December 31, 2010. Equipment must be purchased, invoiced, and delivered by this date. 3. DHS&EM shall purchase the interoperable communications equipment as listed in the project budget detail, Procurement shall comply with State of Alaska procurement - 1 - 121 policies and proced ures, and conform to applicable State and federal law and the stand ards identified in the Procurement Standards Sections of 28 Code of Federal Regulations (CFR) Parts 66 and 70 and 44 CFR Part 13. Administrative and procu rement practices must confo rm to applicabIe fede ral requirements codified in Sections 28 CFR Parts 66 and 70 and 44 CFR Part 13. 6. DHS&EM shall directly m0 nItor the completion of this project through procurement and delivery of the equipme nt. DHS &EM shall continue monitoring the project per the terms of the agreement through annuaI property management reports submitted from the Kenai Pen insula Boro ugh if appropri ate. Properly management reports are required for equipment with a per unit value of five thousand dollars ($5000) and a useful life greater than one year, DHS&EM reserves the right to periodically monitor the jurisdiction's financialoperations, records, system, proced ures, mainte nance of current financiaI data, and system for property man agement relative to thisaward. B. Res ponsibillties, Certifications and Assurances of and by the Kenai Peninsula Boroug h 1. The Kenai Peninsula Borough shall submit a final project report including a property inventory report to DHS&EM prior to December 31, 2010. Instructions are located online at http://ready.alaska.gov/grants.htm and may be reproduced, 2. Future grant funding may be denied if the Kenai PeninsuIa Boroug h demonstrates any of the following: a. Unwill ingness 0 r inabiIily to attain project goaIs, b. Inability to adhere to guideline requirements 0 r specia I conditio ns. c. Unwillingness to employ an adequate property management system, d. UnwiIIingness or inability to employ control systems to safeg uard and malntain the equipment. 3. Penalty for Non-Compliance: Current grant funding may be partially or wholly withheld, and/or allocation of futu re grant fundi ng may be denied if the Kenai Peninsula Borough fails to comply with this MOV agreement. Awards may be wholly or partly suspended, or terminated. DHS&EM shall notify the Kenai Peninsula Borough of Its decision in writing. The Kenai Peninsula Borough must respond within five days of receipt of notification. 4. Record s shaII be maintained for a period of three years followi ng the date of the closure of the grant award, or audit if required. 5. As a federal grant recipient, and if a sub-recipient, expending $500,000 or more in federal funds in the organization's fiscal year, the Kenai Peninsula Borough shall have an organization-wide audit conducted in accordance with Office of Management and Budget (OMB) Circular A-133, Each SUb-recipient is required to permit the State of Alaska project and program officials and auditors to have access to the sub-recipient's records and financial statements as necessary for the State of Alaska to comply with Circular A-133. Copies of audit findings must be submitted to DHS&EM within 30 days alte r the Kenai Peninsula Boro ugh receives the audit report 0 r within anine month period of the annual close--out period, whichever is earlier, in accordance with 2 AAC 45.010. Include the federal agency name, program, grant number, and year; the Catalog of Federal Domestic Assistance (CFDA) title and nurnber, and the name of the pass-through agency. 6. Equipment purchased with federal funds will not be used to supplant State or local funds bUdgeted for the same equipment purch ases. Federal funds must be used to supplement existing funds for program activities and not replace those funds which have been appropri ated for the same purpose. 7. The Kenai Peninsula Borough shall maintain an effective property management system that complies with the following requirements. Equipment is defined as tangible, non expendable property having a useful life of more than one year and an acquisition cost - 2· 122 of $5,000 or more per unit. The Kenai Peninsula Borough may have local property managemenl guidelines Ihal are more reslriclive, requiring a u n~ of equipment wilh a value of less Ihan $5,000 10 be inventoried: if so, such equipment purchased under Ihis award allocation shall be included on Ihe report submilled 10 DHS&EM, a. An inilial physical invenlory of Ihe equipment must be taken and subrnilled to oHS&EM by January 20 in Ihe first year of Ihe award performance period on a spreadsheet provided wilh Ihe grani award agreemenl and which can also been found at: hllp:/Iready.alaska.gov/grants,htm "Property Inventory Form." If all equipmenl is not received by a dale agreed upon between DHS&EM and Ihe Kenai Peninsula Borough, complianl wilh the lederal granl program guidelines Ihen Ihe Kenai Peninsula Borough musl provide quarterty updates 10 0 HS&EM unlil all equipmenl is delivered. In subsequenl years, DHS&EM wiIIdislri bule 10 Ihe Kenai Peninsula Borough a copy of its last physical equipment invenlory report for Ihe Kenai Peninsula Borough reconciIialion and updale. The reconcHed and updated report shall be submilled to 0 HS&EM by January 20 each year unliI disposiiion ollhe property occurs. Thus, physical equipment invenlo ry repo rts are req uired beyond Ihe performance period ollhe grani agreemenl, continuing to the end of the equipment l!fe cycle. b. The Kenai Peninsula Borough musl ensure a conlrol system exists 10 ensure adequate safeg uards to prevent loss, damage, or Iheft. The Kenai Peninsula Borough must submil a descriptlon of ils conlrol system eilher in its grani applicalion or when olherwise requested by DHS&EM, The Kenai Peninsula Borough shaII be responsible for replacing or repairing equipmenl Iisled 0 n Ihe property invento ry report subm~ted 10 DHS&EM, which is wiIlfuIly or negligenlly losl, stolen, damaged, or deslroyed. Any loss, damage or theft of Ihe property must be invesligaled and fuIly documenled, and made part of Ihe officiaI project records, The investigati 0 n report and documenlation shall be subrnilIed with Ihe annual physical equipment inventory report submitted 10 DHS&EM. c. The Kenai Peninsula Borough musl ensure adequate maintenance procedures exist 10 keep the equipment in good condilion. The Kenai Peninsula Borough musl submit a descriplion of its equipmenl maintenance procedures e~her in its granl applicalion or when olherwise requested by DHS&EM. d. Disposltion Procedures. The Kenai Peninsula Borough may request 10dispose of the equipment when the 0 riginal or replacement equipmenl aequired under Ihe grani award is no Ionger needed for the originaI project 0 r program. Items with a fair markel value of less than $5,000 may be retained, transferred or otherwise disposed of with prior DHS&EM approval. IIems wilh a current per unit standard federal or fair market value in excess of $5,000 may be relained, transferred or otherwise disposed of with prior DHS&EM approval as long as: 1. Documentation is provided 10 include the melhod used 10 determine current fair rnarket value. 2. Disposilions shall be submitted in writing to DHS&EM for approval and disposilion instructions, (Addilional informalion on Ihis matter can be located on our website: hllp:/fready.alaska.govlgrants.htm Property Inventory Forms and Inslructions. 8. All materials publicizing or resulting from award activities shall contain this acknowledgement: "This project was supported by a federal award from the U.S. Department ofHomeland Security, FEMA, Grant Programs Directorate, and the Alaska Division ofHomeland Security and Emergency Management." Use of Ihe federal program logo musl be approved by DHS&EM. Prinled as a legend, either below or - 3- 123 beside the logo shall be the words "one-hundred percent funded by u.s. Department of Homeland Security FEMA. " 9. The Kenai Peninsula Borough contact information will be submitted to DHS&EM on the Signatory Authority form and returned with the signed MOU. NOW, THEREFORE the foregoing constitutes the full MOU and agreement between the Kenai Peninsula Borough and DHS&EM. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf oflhe Kenai Peninsula Borough and DHS&EM, respectively: Signed and agreed to this DATE: Mark Beals Date Project Manager Craig Chapman Date FinanciaI Officer Date Date - 4- 124 125 Introduced by: Mayor Date: 10/27/09 Hearing: 12/01/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-19-15 AN ORDINANCE ACCEPTING AND APPROPRIATING A $13,000 DONATION FROM CHEVRON FOR THE PURCHASE OF FIREFIGHTING EQUIPMENT WHEREAS, Chevron has graciously donated $13,000 to the Nikiski Fire Service Area (Service Area); and WHEREAS, the Service Area would like to use these funds to purchase extrication equipment for the second engine that was recently appropriated through Ordinance 2008-19-23; and WHEREAS, the Nikiski Fire Service Area board at its October 14, 2009, meeting approved the use of $13,000 received from Chevron for the purchase of extrication equipment; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That $13,000 received from Chevron is accepted and appropriated to Account no. 441.51110.10EXT.48514, the project account, for the purchase of extrication equipment. SECTION 2. That this ordinance takes effect immediately upon its enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-19-15 Page 1 of 2 126 Yes: No: Absent: Ordinance 2009-19-15 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 2 127 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska 99669-7520 Toll-free within the Borough: 1-800-478-4441, Ext. 2120 PHONE: (907) 714-2120 • FAX: (907) 714-2379 www.borough.kenaLak.us DAVID R. CAREY BOROUGH MAYOR MEMORANDUM TO: Members, Kenai Peninsula Borough Assembly _fl ()/l,M 1',1" THRU: David R. Carey, Borough Mayor iJ+~d FROM: Craig Chapman, Finance Director e~ ., Mark Fowler, Purchasing and Contracting Officer~ DATE: October 15,2009 SUBJECT: Ordinance 2009-19-~, an ordinance accepting and appropriating a $13,000 donation from Chevron for the purchase of extrication equipment Chevron has graciously donated $13,000 to the Nikiski Fire Service Area (Service Area). The Service Area would like to use these funds to purchase extrication equipment for the second fire engine for which funds were recently appropriated through Ordinance 2008-19-23. The estimated cost for this extrication equipment is $12,987. The Service Area board at its October 14,2009, meeting approved the acceptance ofthis donation and requested that these funds be used for the purchase ofthe extrication equipment. FINANCE DEPARTMENT FUNDS VERIFIED tJt.'JCJ (70 I'/3,/ . ACT #JtJ(" 27 qtJCJ F-L3 BY::~ DATE/PI/siaL 128 Nikiski Fire Department 907-776-6401 - Station #1 Phone P.O. Box 8508 907-776-6402 - Station #2 Phone Nikiski, Alaska 99635 907-283-8404 - Station #1 Fax [email protected] 907-776-5181 - Station #2 Fax MEMORANDUM TO: Mayor David Carey FROM: Chief James Baisden, Nikiski Fire Departmenf~ THRU: Special Assistant to the Mayor, Susan Wilcox SUBJECT: Donation - Chevron Environmental Management Company DATE: September 30, 2009 Mayor, I am honored and pleased to present you with A check in the amount of $13,OOOfor Nikiski Fire Department. Chevron was informed that, because of your administration's support and gUidance, the service area was able to purchase a second fire engine. One of our board members, Lou Oliva, was very instrumental in acquiring this donation. Lou wanted to see the service area purchase extrication equipment for the second engine and presented this need to Chevron. Mr. Eugene Pak flew in from San Francisco today and visited with me. He presented the enclosed check which is to purchase the extrication equipment. We have attached a sole source and quote of this equipment for your reference. I wish to thank you for all your efforts in supporting the Nikiski Fire Service area and its needs. This donation along with your help will make the department more efficient and better able to service industry as well as the citizens of the area for many years in the future. Attachments :tc Cc: NFSA Board Members 129 Chevron Eugene Pak Chevron Environmental EMC Project Manager Management Company 6111 Bollinger Canyon Rd. September 16, 2009 San Ramon. CA 94583 Tel 925 543-2360 [email protected] Dear Nikiski Fire Department: One of Chevron's core values is to benefit the communities where we work. Recognizing the importance of investing in our local communities, the corporation provides funds for local charitable contributions. Enclosed is Chevron's check for $ 13,000.00. This contribution is being made to benefit the local community and continue your organization's activities in support of the community. We would appreciate your sending us a letter (on your organization's letterhead) which confirms your receipt of this donation and describes how the contribution will be used by your organization and the goals you hope to achieve. So that we may comply with applicable federal law, please also complete and sign the acknowledgement form (attached) and return it to us within 15 days. Send your letter and the completed form to me, at the address shown in the above letterhead. Along with this donation, we send our best wishes for the "Nikiski Fire Department's" continued success. ?;:) Eugene Pak EMC RBU Project Manager 130 Introduced by: Mayor Date: 10/27/09 Hearing: 12/01/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-19-16 AN ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS FROM THE U.S. DEPARTMENT OF ENERGY IN THE AMOUNT OF $192,200 AND APPROPRIATING BOROUGH GENERAL FUNDS IN THE AMOUNT OF $150,471 TO COMPLETE THE NINILCHIK SCHOOL RE-ROOFING PROJECT WHEREAS, the borough adopted the Energy Star Program by way of Resolution 2008-007 to reduce energy consumption by retrofitting borough buildings with energy efficient lighting as well as other energy efforts; and WHEREAS, the Ninilchik school re-roofing project for building sections D and E have been identified as “shovel-ready” construction specific to energy reduction as defined by the American Recovery and Reinvestment Act of 2009 requirements (ARRA); and WHEREAS, the borough applied for ARRA direct formula funding as part of the Energy Efficiency and Conservation Block (EECB) grant through the U.S. Department of Energy; and WHEREAS, the EECB grant award in the amount of $192,200 shall provide additional funds, supporting the cost to complete the Ninilchik school re-roofing project; and WHEREAS, an additional $150,471 is needed to complete this project, requiring an appropriation from the borough’s general fund; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the mayor is authorized to accept the EECB grant from the U.S. Department of Energy in the amount of $192,200 and is authorized to execute the grant agreement and any other documents deemed necessary to accept and expend the funds and fulfill the intents and purposes of this ordinance. SECTION 2. That grant funds totaling $192,200 for re-roofing the Ninilchik School, building sections D and E, are hereby appropriated in the School Capital Project Fund to project account number 400.71100.ANINL.49999. Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-19-16 Page 1 of 2 131 SECTION 3. That $150,471 shall be appropriated from the Borough’s General Fund to account 100.94910.00000.50400, transfer to School Capital Project Fund. SECTION 4. That $150,471 in General Fund contributions for re-roofing the Ninilchik School, building sections D and E, are appropriated in the School Capital Project Fund, account number 400.71100.10RUF.49999. SECTION 5. That due to the length and nature of this project, the appropriations established through this ordinance shall not lapse at the end of any particular fiscal year. SECTION 6. This ordinance shall become effective immediately upon enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Ordinance 2009-19-16 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 2 132 KENAI PENINSULA BOROUGH Capital Projects 47140 East Poppy Lane. Soldotna, Alaska 99669 Toll-free within the Borough: 1-800-478-4441 PHONE: (907) 262-9657 • FAX: (907) 262-6090 www.borough.kenai.R·~CE.VED OCT 1 5 2009 B~~~~~HC;:~6R MEMORANDITM FINANe r\PB f DEPT. ACCOUNTING TO: Members ofthe Kenai Peninsula Borough Assernbly THRU: Dave Carey, Borough Mayor )~ FINANCE DEPARTMENT Craig Chapman, Finance Director t ~ects ~ ~ . FUNDS VERIFIED Brenda Ahlberg, Community & Fiscal Pr ...,/50, 471.00 FROM: Kevin Lyon, Capital Projects Director}"r ACT # IIXJ. ~ 79ot) FI3 DATE: October 11,2009 BY: SUBJECT: Ordinance 2009-19- 'b, An ordinance accepting and appropriating a $192,200 grant from the U.S. Department ofEnergy and appropriating $150,471 from the Borough's General Fund to provide additional funding for replacement of the roof at the Ninilchik School The Kenai Peninsula Borough has received a grant in the amount of $192,200 that will offset some of the cost to complete the Ninilchik School, building sections D & E, re-roofing project. Construction will include a new roof and insulation upgrades. The Ninilchik school roof is approximately 25 years old, is in poor shape and requires continual maintenance. The grant requires the use of superior insulation materials to be incorporated to increase energy efficiency and lower operation costs. The total estimated cost to replace the building sections are $492,671. In 2006 a state grant in the amount of $150,000 was received. In August 2009, the Borough was notified that it is the recipient of a grant in the amount of $192,200 from the U.S. Department of Energy from the American Recovery and Reinvestment Act (ARRA), to assist with funding for this project. An additional $150,471 is needed to comp.eteI the fund'lng necessary £or t h'IS proJect.. Funding History Amount Revenue Source Ord. 2005-19-29 $150,000 AK Dept of Commerce 13 Oct 2009 - Draft Ordinance $192,200 U.S. Dept of Energy EECBG $150,471 KPB General Fund Total Estimated Completion $492,671 Additional reporting requirenlents are identified in the American Recovery and Reinvestment Act of 2009 and shall be adhered to per the grant agreement. Upon enactment, Kevin Lyon, Capital Projects Director, shall be recognized as the Energy Efficiency & Conservation Grant Program Director and will administer the regulations and restrictions as outlined in the grant agreement. Thank you for considering this ordinance to accept and appropriate funds for the Ninilchik School roof replacement project. Attachments: U.S. Dept of Energy award documentation, 02005-19-29 133 NOT SPECIFIED /OTHER ASSISTANCE AGREEMENT 1. Award No. 2. Modification No. 3. Effective Date 4. CFDA No. DE-RW0000115 08/28/2009 81.128 5. Awarded To 6. Sponsoring Office 7. Period of Performance KENAI PENINSULA BOROUGH (INC) EERE (FORS) 08/28/2009 Attn: CRAIG C CHAPMAN U.S. Department of Energy through 08/27/2012 DBA KENAI PENINSULA BOROUGH Office of Energy Efficiency & Renewable 144 N BINKLEY ST ForrestalEner. Building SOLDOTNA AK 996697520 1000 Independence Avenue, SW Washington DC 20585 8. Type of Agreement 9. Authority 10. Purchase Request or Funding Document No. X Grant 31 USC 6304 09RW000283 Cooperative Agreement 10 USC 2358 Other 11. Remittance Address 12. Total Amount 13. Funds Obligated KENAI PENINSULA BOROUGH (INC) Govt. Share: $192,200.00 This action: $192,200.00 Attn: CRAIG C CHAPMAN Cost Share : $0.00 Total : $192,200.00 DBA KENAI PENINSULA BOROUGH Total : $192,200.00 144 N BINKLEY ST SOLDOTNA AK 996697520 14. Principal Investigator 15. Program Manager 16. Administrator Gene E. Runkle RW Phone: 202-586-6973 US Department of Energy Office of Civilian RW Mgmt 1551 Hillshire Drive Las Vegas NV 89134 17. Submit Payment Requests To 18. Paying Office 19. Submit Reports To Payment - Direct Payment from U.S. Dept of Treasury 20. Accounting and Appropriation Data TAS::89-09/10-0331::TAS Recovery 21. Research Title and/or Description of Project RECOVERY ACT-ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT PROGRAM For the Recipient For the United States of America 22. Signature of Person Authorized to Sign 25. Signature of Grants/Agreements Officer 23. Name and Title 24. Date Signed 26. Name of Officer 27. Date Signed Spencer R. Peterson 08/28/2009 NOT SPECIFIED /OTHER 134 NOT SPECIFIED /OTHER REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF CONTINUATION SHEET DE-RW0000115 2 2 NAME OF OFFEROR OR CONTRACTOR KENAI PENINSULA BOROUGH (INC) ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (A) (B) (C) (D) (E) (F) DUNS Number: 071845168 Kenai Peninsula County, Alaska Requisition: 09RW000283 Recovery-Energy Efficiency and Conservation Block Grant Program Period of Performance: Aug. 28, 2009 through Aug. 27, 2012 QA: N/A Contract Specialist: Dorothy Callier Contracting Officer: Spencer Peterson ASAP: Yes Extent Competed: COMPETED Delivery Location Code: 02810 Office of Project Mgmt (RW-9) Kenneth W. Powers 1551 Hillshire Drive, M/S 523 Las Vegas NV 89134 US Mark For: RW US Department of Energy Office of Civilian RW Mgmt 1551 Hillshire Drive Las Vegas NV 89134 Payment: Payment - Direct Payment from U.S. Dept of Treasury Fund: 05796 Appr Year: 2009 Allottee: 01 Report Entity: 100298 Object Class: 41020 Program: 1005115 Project: 2004350 WFO: 0000000 Local Use: 0000000 TAS Agency: 89 TAS Account: 0331 July 2004 NOT SPECIFIED /OTHER 135 Page 1 of 2 Ahlberg, Brenda From: Lyon, Kevin Sent: Wednesday, September 16, 2009 2:38 PM To: Ahlberg, Brenda Subject: FW: Awarded EEC Block Grant Follow Up Flag: Follow up Flag Status: Red Attachments: RW0000115.pdf; C-002 Bi-lateral Signature Page-RW0000115.pdf; Registering as a Recipient.doc From: [email protected] [mailto:[email protected]] Sent: Wednesday, September 16, 2009 2:37 PM To: Lyon, Kevin Cc: [email protected] Subject: Awarded EEC Block Grant Grant POC, Attached for your information and use is a copy of the Grant that has been signed by the U.S. Department of Energy, Contacting Officer. Also attached is a Bi-Lateral Signature Page that needs to be signed by the authorized grant recipient and returned to this office. You may either send the signed Bi-Lateral Signature Page to me via email at [email protected] or by facsimile at (702) 794-5557. See below for the Required Reporting Requirements and the Attachment. Melinda Sallis Administrative Assistant IV Support Innovations Group, Inc. for US Department of Energy Procurement Division (702) 794-1485 REQUIRED REPORTING UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT Recently you received a grant from the Department of Energy, Energy Efficiency and Conservation Block Grant Program. The grant terms and conditions, FA-TC-0034 SPECIAL PROVISIONS RELATING TO WORK FUNDED UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 and FA-TC-0035 REPORTING AND REGISTRATION REQUIREMENTS UNDER SECTION 1512 OF THE RECOVERY ACT, require special reporting requirements to enhance transparency of Recovery Act funding. 9/30/2009 136 Page 2 of 2 Your first report is due to be submitted by October 10, 2009 with reporting beginning as early as October 1. The Office of Management and Budget indicates that you have not yet registered. It is requested that you register as soon as possible. You can register at http://federalreporting.gov. The attached document provides the information you will need to register. Please notify Melinda Sallis via email when you have registered. Thank you. 9/30/2009 137 Introduced by: Mayor Date: 09/20105 Hearing: 11/01/05 Action: Adopted Vote: 8 Yes, 0 No, 1 Absent KENAI PENINSULA BOROUGH ORDINANCE 2005-19-29 AN ORDINANCE ACCEPTING AND APPROPRIATING FIFTEEN STATE GRANTS TOTALING $2,438,651 FOR SCHOOL PROJECTS WHEREAS, the Kenai Peninsula Borough School District and the Borough Maintenance Department compiled a list of school capital improvement projects that were included in the Borough's 2005 State Funding Priorities; and WHEREAS, Senate Bill 46, which appropriated funding to the Borough for several ofthe school projects, was passed by the State Legislature and signed by the Governor in June 2005; and WHEREAS, notice has beenreceived from the AlaskaDepartment ofCommerce,Community and Economic Development that fifteen legislative grants were awarded to the Borough for school projects, totaling $2,438,651; and WHEREAS, the perfonnance period for these state legislative grants is from July 1,2005, through July 1,2010, and no matching funds are required; and WHEREAS, acceptance ofthese grants will benefit many ofthe schools throughout the Borough; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the mayor is authorized to accept fifteen grants from the Alaska Department of Community and Economic Development for school-related projects totaling $2,438,651, and is authorized to execute grant agreements and any other documents deemed necessary to accept and expend the grants and to fulfill the intents and purposes of this ordinance. Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2005-19-29 Page 1 of2 138 SECTION 2. That grant funds are appropriated to school revenue capital project accounts as follows: Roofing upgrades $200,000 400.72030.06194.49999 enai High Asphalt replacement $450,000 400.73020.06195.4999 enai High and Home Roof upgrades $298,651 iddle ikiski Elementary Crosswalk/bike path $210,000 400.71080.06355.49999 ikiski High Track $305,000 400.71082.06196.4999 ikiski High Auditorium upgrades $25,000 400.71082.06357.49999 inilchik Window replacement $120,000 400.71100.06198.49999 inilchik Bus turnaround $100,000 400.71100.06199.49999 inilchik Re-roofSec. D & E $150,000 400.71100.06200.49999 inilchik School Handicap access $65,000 400.71100.06197.49999 inilchik School Carpet replacement $50,000 400.71100.06358.49999 Gym floor and carpet Seward Elementary $170,000 400.75010.06203.4999 re lacement Soldotna Elementary Roof re lacement Sec. 400 $100,000 400.76010.06204.49999 Soldotna High Sports field construction $150,000 400.76020.06205.4999 Sterling Elementary Carpet replacement $45,000 400.71120.06359.4999 OTAL $2,438,651 SECTION 3. That due to the length and nature of these projects, the appropriations established through this ordinance shall not lapse at the end of any particular fiscal year. SECTION 4. This ordinance shall become effective immediately upon its enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH ON THIS 1ST ..~ DAY OF NOVEMBER, 2005. / ATTEST: ;jM! Ordinance 2005-19-29 New Text Underline; ELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of2 139 Introduced by: Mayor Date: 10/27/09 Shortened Hearing: 11/10/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-19-17 AN ORDINANCE ACCEPTING AND APPROPRIATING A GRANT FROM THE ALASKA DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT IN THE AMOUNT OF $30,270 FOR THE KENAI PENINSULA CITIZEN CORPS PROGRAM WHEREAS, the Borough’s Office of Emergency Management is participating in a federal program to encourage the development of disaster preparedness within local communities; and WHEREAS, the Kenai Peninsula Citizen Corps is a series of volunteer-based programs that provide communities with (1) training, (2) resources to help identify disaster risks and develop solutions, and (3) opportunities to connect local leaders, volunteers and first responders to help build stronger, safer, better prepared communities in the Kenai Peninsula Borough; and WHEREAS, grant funding is available through the federal Citizen Corps Program to assist in local projects; and WHEREAS, the Alaska Division of Homeland Security and Emergency Management has awarded the Borough a grant in the amount of $30,270; and WHEREAS, through adoption of Resolution 2006-053 the Borough officially recognized the Kenai Peninsula Citizen Corps Council as a Borough program established under the Local Emergency Planning Committee; and WHEREAS, having a Citizen Corps Program within the Borough provides a valuable volunteer resource capable of supporting and supplementing the Borough’s responses during and after a disaster; and WHEREAS, the State requires that signed grant documents be returned within 30 days, and a notice of intent to accept the grant has been filed with the State, a shortened hearing date is requested; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-19-17 Page 1 of 2 140 SECTION 1. That the mayor is authorized to accept a grant from the Alaska Department of Military and Veterans Affairs, Division of Homeland Security and Emergency Management, in the amount of $30,270 for the Kenai Peninsula Citizen Corps Program and is authorized to execute a grant agreement and any other documents deemed necessary to accept and expend the grant and to fulfill the intents and purposes of this ordinance. SECTION 2. That grant funds in the amount of $30,270 are hereby appropriated to account number 271.91240.34058.49999 - Project Account. SECTION 3. That due to the length and nature of this project, the appropriations established through this ordinance shall not lapse at the end of any particular fiscal year. SECTION 4. This ordinance shall become effective immediately upon enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Ordinance 2009-19-17 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 2 141 KENAI PENINSULA BOROUGH Office of Emergency Management MEMORANDUM TO: Members of the Kenai Peninsula Borough Assembly THRU: David R. Carey, Borough Mayor J,91U.~ Craig Chapman, Finance Director C. Brenda Ahlberg, Community & Fiscal Pr jects Managerff COPY: Glenda Landua, KPCC Coordinator (~ (i U~ FROM: Scott Walden, Emergency Management Coordinatord"'~ DATE: October 14,2009 SUBJECT: Ordinance No. 2009-19-11, An ordinance accepting and appropriating a grant from the Alaska Division of Homeland Security and Emergency Management in the anl0unt of $30,270 for Kenai Peninsula Citizen Corps Programs In June 2006, the Assembly adopted Resolution 2006-053. This resolution officially recognizes the Kenai Peninsula Citizen Corps Council (KPCC Council) as a Borough program under our Local Emergency Planning Committee. To assist local communities in preparing for disasters, federal grants are available through the U.S. Citizen Corps Program. The Alaska Division of Homeland Security and Emergency Management administers the program. The Borough has previously received several grants to implement and operate the Kenai Peninsula Citizen Corps. The State recently notified the Borough of a grant award for $30,270 to further the KPCC Council's planning, public education and training efforts. The State requests that the signed grant documents be returned within 30 days. Therefore, we have submitted a Notice ofIntent to Accept Grant Award requesting approval to submit the signed documents after the assembly meeting on November 10,2009. Due to the State's requirement, a shortened hearing date is requested. Enactment of this ordinance will provide the Office ofEmergency Management the funding it needs to support the activities of our citizen corps programs. Your consideration ofthis ordinance is appreciated. Attachments: Notification of award from ADHS/EM 142 143 144 Introduced by: Mayor Date: 10/27/09 Hearing: 12/01/09 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2009-19-18 AN ORDINANCE ACCEPTING AND APPROPRIATING FUNDING FROM THE STATE OF ALASKA IN THE AMOUNT OF $993,996.85 FOR GENERAL GOVERNMENT PURPOSES UNDER THE STATE’S 2009/2010 COMMUNITY ECONOMIC STIMULUS PROGRAM WHEREAS, the American Recovery and Reinvestment Act of 2009 (ARRA) includes funding for the provision of a State Fiscal Stabilization program; and WHEREAS, using the monies available under the aforementioned federal provision, the State of Alaska Legislature appropriated $20.7 million by way of House Bill 199 to fund the Community Economic Stimulus Program; and WHEREAS, municipalities and unincorporated communities that were eligible for payment under the FY09 Community Revenue Sharing Program were also eligible for a grant allocation under the Community Economic Stimulus Program; and WHEREAS, the borough is a FY09 Community Revenue Sharing Program entity and has received notification that it will be awarded funds in the amount of $993,996.85; and WHEREAS, the grant allocation must be used for public safety and other government services as specifically defined in the ARRA State Fiscal Stabilization program guidance; and WHEREAS, it is the borough’s intent to use the grant allocation as described for borough-wide projects specifically for the benefit of public safety; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the mayor is authorized to accept $993,996.85 from the State of Alaska, Community Economic Stimulus Program for the purpose of public safety expenditures and is authorized to execute a grant agreement and any other documents deemed necessary to accept the grant and to fulfill the intents and purposes of this ordinance. Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2009-19-18 Page 1 of 2 145 SECTION 2. That state funds in the amount of $993,996.85 are appropriated to KPB Account No. 407.19010.ASFTY.49999, a project account. SECTION 3. That due to the length and nature of this project, the appropriation established through this ordinance shall not lapse at the end of any particular fiscal year. SECTION 4. This ordinance shall become effective immediately upon enactment. ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2009. *, Assembly President ATTEST: Johni Blankenship, Borough Clerk Yes: No: Absent: Ordinance 2009-19-18 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough, Alaska Page 2 of 2 146 KENAI PENINSULA BOROUGH Grant Management v TO: Members of the Kenai Peninsula Borough Assembly THRU: David R. Carey, Borough Mayor & Craig Chapman, Finance Director C Scott Walden, Ofice of FROM: Brenda Ahlberg, Community C Fiscal Projects ~ana~e DATE: October 15,2009 SUBJECT: Ordinance 2009-19- (Y, Accepting and appropriating a grant from the State of Alaska in the amount of $993,996.85 for general government purposes under the state's 200912010 Community Economic Stimulus Program The State of Alaska Legislature accepted and appropriated monies for the Community Economic Stimulus Program by way of AK House Bill 199. The funding is a result of the American Recovery and Reinvestment Act of 2009 (ARRA) State Fiscal Stabilization funds. Fund guidelines and restrictions are detailed in the U.S. Department of Education's "Guidance on the State Fiscal Stabilization Fund Program." Pursuant to these guidelines and restrictions the $993,996.85 allocation must be used to support public safety and other government services as regulated by ARRA. The Administration has identified the following project for use of the grant funds: The Office of Emergency Management on behalf of the Soldotna Public Safety Communication Center (SPSCC) needs funds to provide computer-aided dispatch (CAD) services borough-wide and to support borough municipalities' 91 1 services. This grant provides sufficient funds to complete the CAD project and meets the ARRA grant guidelines. This ordinance accepts and appropriates grant funds for borough wide public safety and other government services as regulated by ARRA. The funds will be allocated to specific projects by resolution at a later date. Thank you for your consideration. Attachments: State of Alaska letter 147 148 149 150 151 152 KENAI PENINSULA BOROUGH Office of the Borough Clerk 144 North Binkley Street Johni Blankenship, CMC Soldotna, AK 99669 Borough Clerk Phone 907-714-2160 Fax 907-714-2388 MEMORANDUM To: Assembly President Milli Martin Members of the Assembly Thru: Johni Blankenship, Borough Clerktfi- A~. From: Michele Turner, Clerk's Admin. Assistant r ~~1 Date: October 27,2009 Re: Protest of New Liquor License Application - Open Wine Distributors Kenai Peninsula Borough Code § 7.10.010 provides for mandatory Assembly review of all applications for new liquor license at a location within the Borough. Accordingly, the attached application for a new liquor license as filed by Daggett LLC dba Open Wine Distributors, located within the Kenai Peninsula Borough, Nikiski, is being submitted to you for review and action. The Borough Finance Department has reviewed the application and has no objection to the new license based on unpaid taxes. The Planning Department has reviewed the application for proximity to churches and/or schools and has determined the licensed premises would be within the SOO-feet proximity to North Star United Methodist Church. Kenai Peninsula Borough Code § 7.10.020 requires the Borough Assembly to protest any liquor license where the public entrance of the licensed premises would be within SOO-feet by straight line measurement from the property line of an established school or church or the outer boundaries of a playground. RECOMMENDATION: The Assembly should formally protest the application, as per Section 7.10.020. cc: Open Wine Distributors North Star United Methodist Church MEMORANDUM TO ASSEMBLY October 27, 2009 Protest of New Liquor License Page 1 of 1 153 KENAI PENINSULA BOROUGH 144 N. BINKLEY ST • SOLDOTNA, ALASKA· 99669-7520 PHONE: (907) 714-2160 • FAX: (907) 714-2388 Toll-free within the Borough: 1-800-478-4441, Ext. 2160 \'.,~. " EMAIL: [email protected] ...... ~~ JOHNI BLANKENSHIP, CMC September 30,2009 BOROUGH CLERK Nadia Daggett & James Daggett Daggett Limited Liability Corp. dba Open Wine Distributors P. O. Box 8271 Nikiski, Alaska 99635 RE: Protest of New Liquor License Application License Type: Wholesale Malt Beverage and Wine License No. 4940 Dear Nadia and James: The Planning Department has reviewed your Liquor License Application as referenced above. It was determined the premises would be within 500-feet from the property line of North Star United Methodist Church. KPB 7.10.020 (A)(2)(c) provides in relevant part: "A. The assembly shall cause a protest to be filed with the State Alcohol Beverage Control Board on any application submitted for a new license for the sale of alcoholic beverages, or any application requesting approval of a relocation of the licensed premises, or any application requesting approval of a transfer of a license to another person, or the continued operation of a license for the second year of the biennial license period, within the borough, in the following situations: 2. Where applications for a new license or request for approval of a relocation of the licensed premises in the following circumstances includes one of the following circumstances in areas of the borough outside cities: c. The public entrance of the licensed premises would be within 500 feet by straight line measurement from the property line ofan established school or church or the outer boundaries ofa playground;" 154 September 30, 2009 Page -2 A protest of your liquor license application is scheduled to come before the Kenai Peninsula Borough Assembly at its regularly scheduled meeting on October 27, 2009 at 7:00 P.M. Enclosed are copies of the documents that will be presented. However, upon your request, the Assembly will not file a protest with the Alaska Alcoholic Beverage Control Board based on distance between property lines of less than 500-feet if it determines: 1.) The governing or supervisory authority for the church consents to the licensed location being closer than allowed by KPB 7.10.020(A)(2)(c); and 2.) Locating the premises within that distance would not unduly impact or interfere with access, the flow of traffic, or the operations of the church. [KPB 7.10.020 (D)] In the absence of such determination or consent, the protest shall be filed as required by KPB 7.10.020(A)(2)(c). If consent is acquired, submission to the Borough Clerk prior to the scheduled meeting will ensure the Assembly has adequate time to review. Should you have any questions, please contact the Borough Clerk's Office. Sincerely, Michele Turn?'=---" Clerk's Administrative Assistant Encl. cc: North Star United Methodist Church P. O. Box 8122 Nikiski, Alaska 99635 155 Memorandum To: Johni Blankenship, Borough Clerk Thru: e,~yraig Chapman, Finance Director Fronl: ,t Lauri Lingafelt, Delinquent Accounts Specialist Date: September 30, 2009 Subject: New Application for Liquor License Wholesale Malt Beverage and Wine Open Wine Distributors Owners: Daggett LLC Nad ia & James Daggett Location: 51075 Spur Hwy Nikiski Mail: PO Box 8271 Nikiski, AK 99635 The Finance Department has reviewed all relevant tax accounts related to the business Open Wine Distributors and found the licensee, Daggett LLC to be in compliance. Please be advised that the Finance Department has no objection to the new application of the business listed, due to unpaid taxes. Please forward us a copy of the assembly approval/objection letter for our records. Thank you for your consideration in this matter. 156 State of Alaska Alcoholic Beverage Control Board Date ofNotice: September 17, 2009 7r:'~f~J ~r=-r¥ r 7 ~.... <.. ; I Application Type: o NEW o TRANSFER I o Owne~ship r:! :--=- ~- .. .. ' (-- r-' :"= 1 r'\ C ~',--- o LocatIon ..', I '.... _ o Name Change Governing Body: Kenai Peninsula Borough Community Councils: Nikiski Community Council Liquor Linnse Application Review TO: 'lfiU 111."'''__'\ License #: 4940 :::::... Planning Department License Type: Wholesale Malt Beverage and Wine DATE: 9 ~\ + .CB:....- _ D.B.A.*: Open Wine Distributors Licensee/Applicant: Daggett Limited Liability Corporation Physical Location: 51075 Spur Hwy., Nikiski Mail Address: PO Box 8271, Nikiski, AK 99635 Telephone #: 907-776-7664 Fax: 888-325-9981 EIN: 20-5609904 CorplLLC Agent: Address Phone Date and State of Good standing? Limited Partnership/Corpo ration Nadia Daggett PO Box 8271 907-776-7664 10/28/07 AK Yes Nikiski, AK 99635 Please note: the Members/OfficerslDirectors/Shareholders (principals) listed below are the principal members. There may be additional members that we are not aware ofbecause they are not primary members. We have /.Iste d aII prtnclpa. I members an dt h ose w h 0 h 0 ld at 1eas t 10%oS h ares. Member/Officer/Director: DOB Address Phone Title/Shares (%) Nadia Daggett 12/27/79 51075 Spur Hwy. 907-776-7664 51°';'. Nikiski, AK 99635 J ames Daggett 02/27/76 51075 Spur Hwy. 907-394-3835 49% Nikiski, AK 99635 If transfer application, current license mformatIOn: License #: N/A Current D.B.A.: N/A Current Licensee: N/A Current Location: N/A Additional comments: Local Governmg Body - New format 157 State of Alaska Department of Public Safety Alcoholic Beverage Control Board Sean Parnell, Governor Joseph A. Masters, Commissioner September 17, 2009 Kenai Peninsula Borough Attn: Borough Clerk VIA EMAIL: [email protected] Re: Open Wine Distributors License #4940 o Transfer of Ownership CJ Name Change o Restaurant Designation Permit o Transfer of Location rtf New Application Old License # (if changed): We have received the enclosed liquor license application within the Kenai Peninsula Borough. This is the notice as required under AS 04.11.520. Additional information concerning filing a "protest" by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in accordance with AS 04.11.51 O(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance have been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regUlation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 13 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 13 AAC 104.335(a)(3), AS 04.11.090(e), and 13 AAC 104.660(e) must be approved by the governing body. 1~/~e·L~ Christine C. Lambert Business Registration Examiner Alcoholic Beverage Control Board 5848 E. Tudor Road - Anchorage, AK 99507 - Voice (907) 269-0350 - Fax (907) 272-9412 158 KENAI PENINSULA BOROUGH PLANNING DEPARTMENT 144 North Binkley Street • Soldotna, Alaska 99669-7520 PHONE: (907) 714-2200 • FAX: (907) 714-2378 Toll-free within the Borough: 1-800-478-4441, Ext. 2200 www.borough.kenaLak.us DAVE CAREY BOROUGH MAYOR MEMORANDUM TO: Johni Blankenship, Borough Clerk FROM: r'f>Max Best, Planning Director RE: Open Wine Distributors New Liquor License Application DATE: September 17, 2009 As requested, the Planning Department reviewed the Open Wine Distributors new liquor license application to determine if churches or schools are within 500 feet (KPB 7.10.020). A 500-foot radius search was done for KPB Parcel 012-120-18,51075 Kenai Spur Highway. One church (North Star United Methodist Church) is within the SaO-foot buffer. Maps and land status information are attached 159 State of Alaska Alcoholic Beverage Control Board Date ofNotice: September 17, 2009 ?rnq ("c-r) ; 7 ~: -'-- ~ ~, Application Type: o NEW D TRANSFER D Owne~ship (~l c;-' r-1r""\r D LocatIon '-...' .- --' . t .... .:f"<__ D Name Change Governing Body: Kenai Peninsula Borough Community Councils: Nikiski Community Council Liquor Liclns, Application Review .>I(I.Delli.2!nt~. License #: 4940 TO: .. _~ License Type: Wholesale Malt Beverage and Wine DATE: 9 ~\ + .C)3 _ D.B.A.*: Open Wine Distributors Licensee/Applicant: Daggett Limited Liability Corporation Physical Location: 51075 Spur Hwy., Nikiski Mail Address: PO Box 8271, Nikiski, AK 99635 Telephone #: 907-776-7664 Fax: 888-325-9981 EIN: 20-5609904 Corp/LLC Agent: Address Phone Date and State of Good standing? Limited Partnership/Corpo ration Nadia Daggett PO Box 8271 907-776-7664 10/28/07 AK Yes Nikiski, AK 99635 Please note: the Members/Ojficers/Directors/Shareholders (principals) listed below are the principal members. There may be additional members that we are not aware ofbecause they are notprimary members. We have rlste d aII prznclpa. I mem bers an dt h ose wh 0 h0 Id at I east 10%oS h ares. Member/Officer/Director: DOB Address Phone Title/Shares (%) Nadia Daggett 12/27/79 51075 Spur Hwy. 907-776-7664 51°,.{) Nikiski, AK 99635 James Daggett 02/27/76 51075 Spur Hwy. 907-394-3835 49% Nikiski, AK 99635 If transfer application, current license information: License #: N/A Current D.B.A.: N/A Current Licensee: N/A Current Location: N/A Additional comments: fa. "<'ce\ \\ \..\ ~~, Local Govoming Body - New Fonnol 160 Open Wine Distributors New Liquor License Land Use within 500 Feet LAND USE ..100 Residential Vacant ..105 Residential Improved Land .. 110 Residential Units 1-4 ..120 Residential Cabin ..130 Residential Mobile Home .. 140 Residential Condo ..190 Residential Accessory Bldg ..300 Commercial Vacant ..305 Commercial Improved Land ..310 Commercial Apts 5+ Units 320 Commercial Mobile Hm Park ..325 Commercial RV Park ..335 Lodge - Multiple Cabins ..336 Commercial Fish Processing ..340 Commercial Condo c=J 350 General Commercial ..360 Commercial Parking Lot ..390 Commercial Accessory Bldg ..550 General Farm/Agricultural ..600 Leased Vacant Land ..605 Leased Improved Land 610 Leased Residential ..620 Leased Cabin ~ 630 Leased Mobile Home ..651 Leased Commercial ..652 Leased Industrial ..653 Leased Institutional 350 ..654 Leased School ~ 690 Leased Accessory Bldg ~ 750 General Industrial ..770 Gravel Pit 800 Institutional Vacant ..810 Senior Apts/Housing o 150 300 600 Feet I I I .-1820 Institutional School ~ 840 Institutional Church The information depicted hereon ~ 850 General Institutional s is for a graphical representation only of best available sources. ..860 Institutional Parking Lot The Kenai Peninsula Borough 9/17/09 assumes no responsibility ..890 Institutional Accssry Bldg for any errors on this map. 161 162 Kenai Peninsula Borough Planning Department N The informationdepicted hereon is for a graphical representation Vicinity Map only of best available sources. The Kenai Peninsula Borough assumes no responsibility 100 200 400 Feet W+E for any errors on thls map o I I I I I 9/17/09 S Open Wine Distributors New Liquor License Land Use within 500 Feet 01212004 01212018 840 INSTITUTIONAL CHURCH 110 RESIDENTIAL UNITS 1-4 ACREAGE 4.13 ACREAGE 1.03 NORTH STAR UNITED METHODIST CHURCH DAGGETT JAMES W PO BOX 8122 PO BOX 8271 NIKISKI, AK 99635 NIKISKI, A~ 99635 01212010 01212019 350 GENERAL COMMERCIAL 110 RESIDENTIAL UNITS 1-4 ACREAGE 5.89 ACREAGE 1.55 RICKS JOSEPH FRANKLIN HUNTER JOHN C & KECIA K PO BOX 836 PO BOX 7177 WILLCOX, AZ 85644 NIKISKI, AK 99635 01212014 01213079 770 GRAVEL PIT 100 RESIDENTIAL VACANT ACREAGE 26.69 ACREAGE 109.65 COLASKA INC DBA QAP UNITED STATES OF AMERICA 240 W 68TH AVE 445 12TH ST SW ANCHORAGE, AK 99518 WASHINGTON, DC 20554 01212016 01215199 105 RESIDENTIAL IMPROVED LAND 320 COMMERCIAL MOBILE HM PARK ACREAGE 11.95 ACREAGE 15.30 BEST ERMA L KENNEDY WANDA J & 47834 INTERLAKE DR KENNEDY WENDA J TRSTEE KENAI, AK 99611 WANDA & WENDA KENNEDY L1V TR PO BOX 7046 NIKISKI, AK 99635 163 Kenai Peninsula Borough Assembly Committees 2009-2010 ASSEMBLY COMMITTEES • Finance Committee Bill Smith, Chair SERVICE AREA BOARD LIAISONS Gary Superman, Vice Chair • Anchor Point Fire & EMS - Milli Martin Ron Long • Bear Creek Fire - Ron Long • CES/CPEMS - Pete Sprague • Lands Committee • Central Peninsula General Hospital Gary Knopp, Chair Hal Smalley, Gary Knopp Charlie Pierce, Vice Chair • Kachemak Emergency Service Area Pete Sprague Milli Martin • KPB Roads • Policies & Procedures Committee Gary Knopp, Charlie Pierce Pete Sprague, Chair • Lowell Point Emergency SA - Ron Long Paul Fischer, Vice Chair • Nikiski Seniors - Gary Superman Bill Smith • Nikiski Fire - Gary Superman • North Peninsula Recreation - Gary Superman • Legislative Committee • Seward/Bear Creek Flood SA - Ron Long Ron Long, Chair • South Peninsula Hospital - Milli Martin, Bill Hal Smalley, Vice Chair Smith All Assembly Members NON-BOROUGH COMMITTEES • President Pro Tem • Cook Inlet Aquaculture Bill Smith Paul Fischer Ron Long, Alternate OTHER BOROUGH & SCHOOL DISTRICT COMMITTEES • Cook Inlet R.C.A.C. • KPB Emergency Planning Grace Merkes, Term Expires 2011 Pete Sprague Gary Knopp, Alternate • Economic Development District Ron Long, Term Expires 12/31/10 • Planning Commission Representative Hal Smalley, Term Expires 12/31/11 Gary Knopp Bill Smith, Alternate • Kenai Peninsula College Council Pete Sprague, Term Expires 06/30/11 • School Board Hal Smalley • Kenai River Special Management Area Paul Fischer, Alternate Advisory Board Milli Martin • KBEA Health Care Gary Superman, Alternate Charlie Pierce Pete Sprague • Prince William Sound R.C.A.C. Blake Johnson, Term 05/09 • Kenai Peninsula Schools Activities Assoc. Vacant S:\WPWIN\DATA\COMMITTEE\Assembly Committees\09-10 Assembly Committee List.wpd January 9, 2009 164