2016-Public-Board-Meeting-Agenda

Agenda

Board Meeting – Public Session

Anna DeBartolo Chair Tuesday, May 3, 2016 (Vaughan) Board Room – 7:30 p.m.

Peter Adams-Luchowski Pages Vice-Chair (Aurora & King) 1. Roll Call

Harleen Arora 2. Approval of Agenda (Student Trustee) 3. Declaration of Conflict of Interest Linda Aversa (Vaughan) 4. Report from the Board Meeting – Private Session, May 3, 2016 Loralea Carruthers

(East Gwillimbury & 5. Ratification of Collective Agreement Whitchurch-Stouffville)  Ontario Public Service Employees’ Union (OPSEU), Carol Chan Local 514 (Richmond Hill) 6. Student Trustee Report – Harleen Arora and Andrew Liu Nancy Elgie (Georgina) 7. Director’s Information Report

Susan Geller 8. APPLAUSE! 1 (Markham and Vaughan)

Andrew Liu 9. Ontario Public School Boards’ Association Report (Student Trustee) 10. Special Announcements Corrie McBain (Richmond Hill) 11. Approval of Minutes of the April 5, 2016 Board 2-17 Meeting Juanita Nathan (Markham) 12. Routine (*) and Non-Routine Presentation of Minutes Billy Pang and Reports of Board Committees: (Markham) (a) Special Audit Committee Minutes 18-19 Allan Tam Wednesday, March 23, 2016 (*) (Markham) (b) Audit Committee Minutes 20-22 Martin Van Beek Wednesday, March 23, 2016 (*) (Newmarket) (c) Special Chair’s Committee Minutes, 23-24 Tuesday, April 19, 2016 (*)

60 Wellington Street West, Box 40, Aurora Ontario L4G 3H2

(905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca

A g e n d a York Region District School Board Page 2 Pages

(d) Property Management Committee Minutes, 25-35 Tuesday, April 19, 2016 (*)

(e) Board Standing Committee Minutes, 36-39 Tuesday, March19, 2016 (*)

(f) Chair’s Committee Minutes, 40-48 Tuesday, April 26, 2016 (*)

13. Routine (*) Acceptance of Advisory Committee Minutes and Non-Routine Recommendations Requiring Board Approval:

(a) Special Education Advisory Committee Minutes, 49-56 Thursday, April 7, 2016 (*)

(b) Parent, Family and Community Engagement 57-63 Advisory Committee Minutes, Tuesday, April 12, 2016  Non-Routine Recommendation #2

14. 2016 to 2020 Capital Strategy 64-69

15. Meetings and Events (*) 70-71

16. Adjournment

Welcome to the York Region District School Board

All about Board Meetings

Board Meetings are usually held on Audit Committee meetings are The Policy and By-Law Committee the first Tuesday of each month, except scheduled as required; usually three times usually meets on the first Tuesday of for January, July and August, at the annually, beginning at 4:30 p.m. at the the month, beginning at 4:30 p.m. at the Education QCentre, 60 Wellington Street Education Centre – Aurora. For further Education Centre – Aurora. For further West, Aurora. information, please contact Finance information, please contact Board and Services, extension 2565. Trustee Services, extension 2049. Board Meetings are open to the public and begin at 7:30 p.m. Agenda packages Board Standing Committee meetings Property Management Committee and minutes from previous meetings are usually held the third Tuesday of meetings are usually held the third Tuesday are available on the Board’s website. the month beginning at 7:00 p.m. at the of the month, beginning at 5:00 p.m. at the A limited number of hard copy agenda Education Centre – Aurora. For further Education Centre – Aurora. For further packages are available at each meeting. information, please contact Board and information, please contact Planning and Trustee Services, extension 2049. Property Development Services, If you wish to receive a Board agenda or extension 2424. Board minutes on a regular basis, please Budget Committee meetings are contact Board and Trustee Services, scheduled as required, usually between The Special Education Advisory Director's Office, extension 2327. April and June, beginning at 7:00 p.m. Committee usually meets on the first at the Education Centre – Aurora. For Thursday of the month at 7:00 p.m. at the further information please contact Education Centre – Aurora. For further Business Services, extension 2273. information please contact Board and Trustee Services, extension 2262. How can I address Chair's Committee meetings are the Board? usually held on the Tuesday prior to the Board Meeting at the Education Centre – Aurora. For further information, please lll contact Board and Trustee Services, Community members wishing to extension 2327. What about address the Board of Trustees School Councils? should submit a written application The Equity and Inclusivity Advisory to Chair’s Committee. Chair’s Q Committee meets at least four times Committee will decide whether annually, usually on the second Thursday the matter should be heard at a of the month, beginning at 7:00 p.m. Each public school in York Region has a Board Standing or other Committee at the Education Centre – Aurora. For school council. For further information meeting or referred to staff for further information, please contact Board on school councils, please contact the follow-up. For additional information and Trustee Services, extension 2049. school principal.Q If you require further please refer to Section 4:01 of the information, contact Principal, Inclusive Board’s Operational By-Law or The Joint Board Consortium meets School and Community Services Paul contact Lisa Reinhardt, Assistant three times annually, usually on the first Woods, extension 2409 or Coordinating Manager, Board and Trustee Services, Wednesday of the month, beginning Superintendent, Equity and Community extension 2217. at 4:30 p.m., and is comprised of Services Cecil Roach, 905-727-0022, representatives from both the public and extension 2570. Catholic school boards in York Region. For further information, please contact Administrative Services, extension 2336. Other Board Do I have access Committee meetings The Parent, Family and Community to Board policies? Engagement Advisory Committee meets at least four times annually, usually on the second Tuesday of the month Members of the public are welcome to Yes, all Board policies are available for the beginning at 7:00 p.m. at the Education attend and observe any of the following public to access at any York Region school Centre – Aurora. For further information public Advisory and Board Committee or on the Board’s website. please contact Board and Trustee meetings. Complete agenda packages are Q Services, extension 2262. Q posted on the Board’s public website Questions about any Board policy or prior to the meeting. procedure should be raised with your principal. You may also contact Board and If you are planning to attend any Board, Trustee Services, extension 2049 or 2217 if Advisory or Board Committee meeting, you would like a copy of a particular policy please contact Board and Trustee or have any questions. Services, extension 2327, 2262, or 2217 to make arrangements.

Visit our website at: www.yrdsb.ca Applause! May 2016

Applause! is the monthly recognition of significant achievements and contributions by staff, students and community partners at a York Region District School Board Public Board Meeting.

Recognition of achievements is based on alignment with the organizational goals outlined by the Trustees’ Multi-Year Plan in combination with the criteria set out in Staff Awards and Student Awards policies.

The Learning Partnership’s Welcome to Kindergarten Award for Partnership Excellence Recipient

The Learning Partnership created the Welcome to Kindergarten (WTK) Awards for Partnership Excellence to honour individuals, agencies or school teams who demonstrate greatness in community or school collaboration; in the Welcome to Kindergarten™ program planning and implementation; and, in providing support to young children and families within their school communities.

Sandy Giles, Elementary Teacher Literacy Coordinator, is one of six winners chosen from across Canada. Sandy was awarded this honour based on her work to promote the WTK program among elementary school administrators and school teams, resulting in full participation of all elementary schools with Kindergarten programs across our school district. Sandy created Welcome to Kindergarten Station Signs, linking the items found in the WTK bags, the FDK Curriculum and play based inquiry learning, which the Learning Partnership has shared across the province.

Sandy has also worked collaboratively with a team of early years consultants and educators to create two additional resources for school teams to support a successful transition to school.

Ministry of Natural Resources Contest Winner

Richmond Hill High School student Howyn Tang was recognized as the grand prize winner of the 13th annual Kids’ Fish Art Contest. The annual contest, held by the Ontario Ministry of Natural Resources, encourages grades four to 12 students to show off their artistic talents while learning about the province’s native fish and their habitats.

Tang’s colour pencil drawing, featuring a Brown Bullhead underwater, was awarded both the grades ten to 12 category winner, as well as the Grand Prize at the 2016 Toronto Sportsmen’s Show in mid-March.

Tang’s artwork will appear on Ontario’s young anglers’ licences and advances to an international competition.

1 YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION APRIL 5, 2016

The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 7:30 p.m. on Tuesday, April 5, 2016 with Chair A. DeBartolo presiding and the following members present; Trustees P. Adams-Luchowski, L. Aversa, L. Carruthers, C. Chan, N. Elgie, C. McBain, J. Nathan, B. Pang, A. Tam and M. Van Beek.

Also in attendance: Student Trustees H. Arora and A. Liu

Regrets: Trustee S. Geller

APPROVAL OF AGENDA

Chair A. DeBartolo noted a minor revision to agenda item #13, Operational By-Law Changes.

(*)1. Moved by M. Van Beek, seconded by A. Tam:

That the agenda be approved as written.

- Carried -

DECLARATION OF CONFLICT OF INTEREST

Chair A. DeBartolo asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.

RISE AND REPORT – APRIL 5, 2016 BOARD MEETING – PRIVATE SESSION

(*)2. Moved by P. Adams-Luchowski, seconded by L. Carruthers:

1) That the York Region District School Board receive for information and approve the recommendation contained in the minutes of the March 22, 2016 Property Management Committee meeting.

2) That the York Region District School Board approve the recommendations in the Human Resource Services report.

3) That the York Region District School Board approve the recommendations in the Deferred Salary Leave Plan report.

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4) That the York Region District School Board receive the Student Discipline and Suspension Reports for information.

5) That the York Region District School Board approve the school administrator appointment and transfer as outlined in the staff report.

6) That the York Region District School Board approve the Notice of Motion to be considered at the May 3, 2016 Board Meeting – Private Session.

7) That the York Region District School Board receive the Negotiations Update for information.

- Carried -

STUDENT TRUSTEE REPORT

At this time, Student Trustees H. Arora and A. Liu made the following remarks.

Madame Chair, Mr. Director, Trustees, Staff, Ladies and Gentlemen.

March Break and the Easter long weekend came and went and so begins the final stretch for students and staff before the summer.

Over the past few weeks, Harleen and I have been diligently working on the student trustee election process which was launched before the March Break. Applications were due March 24, 2016 and each candidate was required to provide fifteen student endorsements, two letters of recommendation, a summary of student engagement activities and a letter to students. On April 12, 2016, the York Region Presidents’ Council’s (YRPC) general assembly will elect four finalists. These four individuals will advance to the ‘Our Voice’ conference where they will voice their ideas on topics such as technology and equity. Following the formal candidate addresses, students from across York Region will vote for two candidates to serve as York Region District School Board Student Trustees for the 2016 to 2017 school year.

Senior high school students have been working very hard in recent weeks to prepare for mid-term report marks. They are also eager to receive college and university acceptance letters.

This month is very busy, yet exciting, for the YRPC. The Annual Student Leadership conference will be held on May 10, 2016 and the skill builders are undergoing training. The conference will host over 100 delegates from public secondary schools in York Region. The focus will be on building leadership, communication and conflict-resolution skills. Attendees will also have opportunities to network and bond with one another.

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Many students have expressed an interest in developing innovative ideas that support modern learning. As Harleen announced at the last Board meeting, we have addressed this need by creating a YRDSB Student Trustee Innovation Grant, which will provide an opportunity for students to access up to $1000 in support of school and/or community projects in the area of innovation. The deadline for application submission is April 15, 2016 and students are encouraged to visit the Student Trustee Website to learn more.

Thank you.”

Chair A. DeBartolo thanked Student Trustees H. Arora and A. Liu for their remarks.

DIRECTOR’S INFORMATION REPORT

Director Parappally provided the following highlights from across the Board.

“Equity Symposium

Earlier today, I attended the Board’s sixth annual Equity Symposium; the theme of which was ‘Closing the Gap – Towards Inclusive Learning and Working Spaces’. At the symposium, I announced that the Board is partnering with 360°Kids to improve the experiences of some of the Board’s most vulnerable students.

360°Kids is a non-profit organization that works with vulnerable and isolated children, youth and families in York Region. By partnering with them, an alternative educational program will be provided for students at the new Richmond Hill Community Hub facility.

This means that young people who are struggling in a regular classroom can continue their education while accessing the supports available at the hub, including employment, counselling and housing supports.

This partnership will greatly benefit students.

York Region Skills Challenge

Earlier this month, I joined over 400 students at Seneca College who were taking part in the York Region Skills Challenge. This event gives students an opportunity to showcase their skills and creativity, work collaboratively and problem-solve in a wide range of categories.

I met teams of students testing robots, building Lego structures and collaborating to develop a wind turbine. Students put their skills and creativity to work in fashion design, hairstyling, character animation, television and video production, photography and much more. In every classroom, students were engaged and their ability to innovate, create and think critically.

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Events like these shine a light on the important work staff do every day to inspire learning and help students realize their potential.

Official Opening of Roméo Dallaire Public School

Last week, I had the honour of attending the official opening of Roméo Dallaire Public School. Staff and students were joined by the former Senator and humanitarian, Lieutenant-General the Honourable Roméo Dallaire himself, to celebrate the official opening of the school that is named in his honour.

Mr. Dallaire took the time to address the audience and helped to infuse the school with a spirit of equity, social justice, community and caring.

Third Annual Regional Parent Symposium – “Parent Voice Matters!”

Recognizing that parent voice is important, the Board and the Parent, Family and Community Engagement Advisory Committee invited parents to an evening of learning and sharing at the Third Annual Regional Parent Symposium, “Parent Voice Matters!”.

The symposium aims to support and enhance parent engagement in order to improve student achievement and well-being. Workshops provided parents with tools to support their children in the areas of math, modern learning and mental health.

The event hosted approximately 700 parents in person and many others who joined on-line.

APPLAUSE!

Historica Canada How We Remember Contest Winner

Would Simon Lee please come forward.

‘How We Remember' is Historica Canada’s educational campaign on the First and Second Worlds Wars. The campaign challenged students to create a visual or written submission with the theme of remembrance. Students reflected on how the past has been commemorated and used their creative skills to develop an original work.

Pierre Elliott Trudeau High School student, Simon Lee, won first place in the senior category. Simon’s work, a screenplay about the Halifax Explosion, was set in 1917 to 1918 and focused on the actions and emotions of people affected by the war in Halifax, Nova Scotia.

Simon’s entry was picked by a jury who reviewed entries submitted by students in

5 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 5 April 5, 2016 ______grades four to 12 from across Canada.

What an amazing accomplishment. Congratulations, Simon.

Representing the school tonight is Pierre Elliott Trudeau High School Principal Debbie Linkewich.

Human Rights Education Awards

Would Padmini Padiachy please come forward.

The tenth annual International Human Rights Day celebration organized by the Toronto Chapter of Youth for Human Rights was held on December 4, 2015. During the celebration, Cedarwood Public School Vice-Principal Padmini Padiachy was presented with a Human Rights Education Award.

Padmini was one of three community leaders who received recognition for her dedication to human rights and support of the United Nations’ General Assembly’s Universal Declaration.

She accepted the award in the presence of Cedarwood Public School staff, students and school council parents.

Congratulations, Padmini. Joining her tonight is Cedarwood Public School Principal Paul Battler.

North Star - March

Would the group from Langstaff Secondary School please come forward.

March’s North Star recipient is teacher Carole Leclerc.

Due to inclement weather, recognition of Carole was re-scheduled from the March Board meeting. We are very happy that she could be here tonight.

Carole was nominated for this award by her colleagues Sofia Papadatos, Suzanne McWhinnie, Sharon Romero, Yvonne Dufault and Alice Kao.

Sofia Papadatos will now share with us an excerpt of why Carole was nominated for the North Star.”

Sofia Papadatos made the following remarks.

“Carole has been an integral team member of the Moderns Department at Langstaff Secondary School because of her mentoring, sharing of expertise and collaboration with

6 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 6 April 5, 2016 ______all staff, especially teachers new to the profession.

As a teacher supervisor for the "Reach for the Top" club, Carole leads, is a shining example to students, teachers and the community at large.

At the school level, Carole is identified as a 'go-to' person for anyone with technology literacy questions. She willingly shares her knowledge of a varied expanse of subjects and grade levels. She is also role model of technological literacy and assessment practices for all three generations currently teaching in the school.

I have never met a professional who provides the level of insight and peer support as Carole does. Her support of peers goes far beyond the school as she has been very involved in assisting with ushering in new curriculum for the Board.”

The Director continued.

“Thank you, Sofia and congratulations, Carole. Also attending is Langstaff Secondary School Principal Richard Cherry.”

North Star – April

Would the group from Rosedale Heights Public School please come forward.

April’s North Star recipient is teacher Stella Moyal, who was nominated by her colleague, Christina Walls.

Christina is now going to tell us why she nominated Stella for this award.”

Christina Walls made the following remarks.

“I first met Stella in April, 2013, when I began my first long-term occasional teaching assignment at Rosedale Heights Public School. She has been my grade partner for the past three years. Stella is the kind of person every student and teacher needs in their life.

During my few years working with Stella, I have watched her support and help teacher after teacher, both new and experienced. She has mentored those in the New Teacher Induction Program, both formally and informally and if you ask them, they will tell you that she is amazing. Carol volunteers in many areas of school life, steps up when others do not and intuitively knows when others are in need. She will offer and do whatever she can to help others. She will never turn away a colleague who has a question, is having a bad day or needs help.

I know she does not believe it, but Stella has made more of a difference in my professional practice as a teacher and in my personal life, than she will ever know.

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She works every day to be a better teacher, to modify what she is doing to reach every child and I am a better person and a better teacher because of her.”

The Director continued.

“Thank you, Christina for the wonderful nomination and congratulations to you, Stella.

Stella is joined tonight by Rosedale Heights Public School Principal Arthur Birenbaum.”

Director Parappally and Chair DeBartolo congratulated all recipients and thanked them for their contributions.

ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT

Trustee N. Elgie noted that upcoming meetings include a Board of Directors’ meeting being held on April 29 and 30, 2016 and the Annual General Meeting taking place June 9 to 12, 2016.

APPROVAL OF THE MARCH 22, 2016 BOARD MEETING MINUTES

Action In response to a trustee request, biographical information will be sent to trustees for Item community and parent members recently appointed to the Equity and Inclusivity and Parent, Family and Community Engagement Advisory Committees.

(*)3. Moved by J. Nathan, seconded by N. Elgie:

That the minutes of the March 22, 2016 Board Meeting be approved.

- Carried -

ROUTINE RECOMMENDATIONS

(*)4. Moved by B. Pang, seconded by M. Van Beek:

That the Board adopt the following routine recommendations (*) in accordance with Board procedure.

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PROPERTY MANAGEMENT COMMITTEE MINUTES, MARCH 22, 2016

That the York Region District School Board receive the minutes and approve the recommendations from the March 22, 2016 Property Management Committee meeting as follows.

1) Release of Unnamed Block 11 #1 Elementary School Site, City of Vaughan

That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 22, 2016.

1. That the York Region District School board release the Block 11 #1 elementary school site in the City of Vaughan.

2. That the Director of Planning for the City of Vaughan be advised of this action.

3. That the York Catholic District School Board be advised of the release.

2) Proposed Development Application 19T-15G03/03.1087, Town of Georgina

That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 22, 2016.

1. That the York Region District School Board will not require a public elementary school site within proposed development applications 19T-15G03/03.1087, Town of Georgina.

2. That the Director of Planning for the Town of Georgina be advised of this action.

3) Proposed Development Application OPA 16.002/ZBA 16.002/19T(W)-16.001, Town of Whitchurch-Stouffville

That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 22, 2016.

1. That the York Region District School Board will not require a public elementary school site within proposed development applications OPA 16.002/ZBA 16.002/19T(W)-16.001, Town of Whitchurch-Stouffville.

2. That the Director of Planning for the Town of Whitchurch-Stouffville be advised of this action.

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4) Proposed Development Application ZBA 16.003/19T(W)-16.002, Town of Whitchurch-Stouffville.

That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 22, 2016.

1. That the York Region District School Board will not require a public elementary school site within proposed development applications ZBA 16.003/19T(W)-16.002, Town of Whitchurch-Stouffville.

2. That the Director of Planning for the Town of Whitchurch-Stouffville be advised of this action.

5) Proposed Development Application OPA 16001/ZBA 16.001, Town of Whitchurch-Stouffville

That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 22, 2016.

1. That the York Region District School Board will not require a public elementary school site within proposed development applications OPA 16.001/ZBA 16.001, Town of Whitchurch-Stouffville.

2. That the Director of Planning for the Town of Whitchurch-Stouffville be advised of this action.

CHAIR’S COMMITTEE MINUTES, MARCH 29, 2016

That the York Region District School Board receive the minutes and approve the recommendations from the March 29, 2016 Chair’s Committee meeting as follows.

1) Construction Projects Review

That the York Region District School Board receive the staff report Construction Projects Review.

2) Municipal Freedom of Information and Protection of Privacy 2015 Information Access Request Summary Report

That the York Region District School Board receive the Municipal Freedom of Information and Protection of Privacy 2015 Information Access Request Summary Report for information.

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3) Appointment of a Community Member to the Parent, Family and Community Engagement Advisory Committee

That the York Region District School Board receive the following appointment to the Parent, Family and Community Engagement Advisory Committee, effective April 5, 2016, for information.

 Carolyn Viney, Community Member, Special Education Advisory Committee (SEAC)

4) Appointment of a Community Member to the Equity and Inclusivity Advisory Committee

That the York Region District School Board approve the appointment of the following Community Member to the Equity and Inclusivity Advisory Committee, effective April 5, 2016, for the remainder of the term ending November 30, 2018.

 George Diplas, Community Member, East

5) Board Meeting Agenda – April 5, 2016

That the agenda for the April 5, 2016 Board Meeting – Public Session be approved as written.

- Carried -

NON-ROUTINE RECOMMENDATIONS #1-7, POLICY AND BY-LAW COMMITTEE MINUTES, MARCH 2, 2016

Chair A. DeBartolo stated that the March 1, 2016 Policy and By-Law Committee meeting was cancelled due to inclement weather and rescheduled to March 2, 2016. A notation will be added to the minutes to reflect the rescheduling of this meeting.

(*)5. Moved by B. Pang, seconded by M. Van Beek:

That the York Region District School Board receive the minutes, as amended, and approve the recommendations from the March 2, 2016 Policy and By-Law Committee meeting as follows.

1) Approval of Agenda

That the agenda be approved as written.

11 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 11 April 5, 2016 ______

2) Receipt of Minutes of Previous Meeting

That the minutes of the February 2, 2016 Policy and By-Law Committee Meeting be received for information.

3) Policy #422.0, Facility Partnerships

That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #422.0, Facility Partnerships, be forwarded to the April 5, 2016 Board meeting for final approval.

4) Policy #267.0, Supporting Community Concerns

That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #267.0, Supporting Community Concerns, as amended, be forwarded to the April 5, 2016 Board meeting for final approval.

5) Policy #530.0, Staff Members who are Candidates for, or Elected to, Public Office

That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #530.0, Staff Members who are Candidates for, or Elected to, Public Office, as amended, be circulated for comment for six school months.

6) Policy #145.0, Kilometre Allowance, Staff, Trustees and Non-Trustee Committee Members

That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #145.0, Kilometre Allowance, Staff, Trustees and Non-Trustee Committee Members be circulated for comment for six school months.

7) Policy #285.0, Board Policies, Procedures and Supporting Documents

That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #285.0, Board Policies, Procedures and Supporting Documents be forwarded to the April 5, 2016 Board meeting for final approval.

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ROUTINE ACCEPTANCE OF ADVISORY COMMITTEE MINUTES AND RECOMMENDATIONS

(*)6. Moved by P. Adams-Luchowski, seconded by N. Elgie:

1. Special Education Advisory Committee Minutes, March 3, 2016

That the York Region District School Board receive the minutes and recommendations from the March 3, 2016 Special Education Advisory Committee meeting as follows.

Approval of Agenda

That the agenda be approved as written.

Approval of Minutes – February 4, 2016

That the minutes of the February 4, 2016 Special Education Advisory Committee meeting be approved as written.

Special Education in French Immersion Schools

That the Special Education Advisory Committee receive the Special Education in French Immersion Schools presentation for information.

SEAC Budget Input Discussion

That the Special Education Advisory Committee receive the SEAC Budget Input Discussion for information.

SEAC Member Organization Update

That the Special Education Advisory Committee receive the Organization Update from Community Living Georgina for information.

Special Education Plan Update

That the Special Education Advisory Committee receive the Special Education Plan Update for information.

Student Services Report

That the Special Education Advisory Committee receive the Student Services Report for information

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Report from the Board

That the Special Education Advisory Committee receive the Report from the Board for information.

Policy Updates

That the Special Education Advisory Committee receive the Policy Updates for information.

Appointment of SEAC Member to the Parent, Family and Community Engagement Advisory Committee

That the Special Education Advisory Committee (SEAC) representative C. Viney be appointed as the SEAC representative on the Parent, Family and Community Engagement Advisory Committee (PEAC) effective April 5, 2016.

Communications Sub-Committee Update

That the Special Education Advisory Committee receive the Communications Sub-Committee Update for information.

2. Parent, Family and Community Engagement Advisory Committee Minutes, March 8, 2016

That the York Region District School Board receive the minutes and recommendations from the March 8, 2016 Parent, Family and Community Engagement Advisory Committee meeting for information.

Approval of Agenda

That the agenda be approved as written.

Approval of Minutes – October 13, 2015 and February 9, 2016

That the minutes of the October 13, 2015 and February 9, 2016 Parent, Family and Community Engagement Advisory Committee meetings be approved as written.

Review of Operational By-Law

That the Parent, Family and Community Engagement Advisory Committee (PEAC) approve the PEAC Operational By-Law with the suggested revisions.

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Staff Report

That the Parent, Family and Community Engagement Advisory Committee receive the Staff Report for information.

Report from the Board

That the Parent, Family and Community Engagement Advisory Committee receive the Report from the Board for information.

3. Equity and Inclusivity Advisory Committee Minutes, March 10, 2016

That the York Region District School Board receive the minutes and recommendations from the March 10, 2016 Equity and Inclusivity Advisory Committee meeting for information.

Approval of Agenda

That the agenda be approved as written.

Approval of Minutes

That the minutes of the October 15, 2015 Equity and Inclusivity Advisory Committee meeting be approved as written.

Student Report

That the Equity and Inclusivity Advisory Committee receive the Student Report for information.

Staff Report

That the Equity and Inclusivity Advisory Committee receive the Staff Report for information.

Report from the Board

That the Equity and Inclusivity Advisory Committee receive the Report from the Board for information.

- Carried -

15 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 15 April 5, 2016 ______

AMENDMENTS TO THE YORK REGION DISTRICT SCHOOL BOARD OPERATIONAL BY-LAW

Board Chair A. DeBartolo noted a revision to the wording of the motion. A handout with this change was provided to trustees.

(*)7. Moved by P. Adams-Luchowski, seconded by N. Elgie:

That, in accordance with Section 4:06:01 of the York Region District School Board Operational By-Law, the York Region District School Board approve the amendments to sections 2:05:10, 2:05:11 and 2:05:12 of the Operational By-Law which shall be updated to read as follows.

2:05:10 When a question is under debate the following actions are in order:

(a) to adjourn; (b) to call the question; (c) to postpone to a specifc time; (d) to postpone to an indefinite time; (e) to refer; (f) to amend; (g) to request the motion be divided into separate parts for voting purposes; (h) to make a parliamentary inquiry; (i) to call a point of order; (j) to raise a question of privilege; (k) to consider in Public or Private Session the question under debate; (l) to recess the debate; (n) to suggest a friendly amendment.

The York Region District School Board Parliamentary Procedure at Meetings Chart (Appendix F) shall be used as a reference with regard to handling motions at meetings.

2:05:11 A motion to adjourn is put without debate. A motion to adjourn is always in order, but no second motion to the same effect can be made until some other business has intervened.

2:05:12 A motion to call the question is in order only after the Chair has confirmed that all trustees, wishing to speak, have had an opportunity to do so, in accordance with Section 2:05:02.

- Carried -

16 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 16 April 5, 2016 ______

ADJOURNMENT

(*)8. Moved by A. Tam, seconded by J. Nathan:

That the Board Meeting be adjourned at 7:52 p.m.

- Carried -

______Director of Education and Chair of the Board Secretary Treasurer

17 ROUTINE

YORK REGION DISTRICT SCHOOL BOARD

AUDIT COMMITTEE

MINUTES, MEETING # 1(SPECIAL PUBLIC) March 23, 2016

The Audit Committee Meeting – Special Public Session was held in Room 200 of the Education Centre, Aurora at 4:31 p.m. on Wednesday, March 23, 2016 with the following members present: Trustees A. DeBartolo and S. Geller (via audio conference) and Volunteer Community Non-Board Members L. Bowes and D. Lincoln.

Regrets: Trustee M. Van Beek (2015 Committee Chair)

Also present: Director J. Philip Parappally, Associate Director L. Johnstone, Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead-Toporek, Senior Managers, Finance K. Brady, T. Ellis and D. Reynolds, and Regional Internal Audit Manager D. Johnston.

CALL TO ORDER

Trustee A. DeBartolo called the meeting to order at 4:31p.m.

APPROVAL OF AGENDA

(*)1. Moved by L. Bowes, seconded by D. Lincoln:

That the agenda be approved as written.

- Carried -

DECLARATION OF CONFLICT OF INTEREST

Trustee A. DeBartolo asked any member of the Audit Committee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by committee members at this time.

ELECTION OF CHAIR FOR 2016

Board Chair A. DeBartolo called for nominations for the position of Audit Committee Chair for the year 2016.

L. Bowes nominated Trustee A. DeBartolo for the position. The nomination was seconded by D. Lincoln

AUDIT COMMITTEE MINUTES – SPECIAL PUBLIC SESSION Page 2 March 23, 2016

CLOSE NOMINATIONS

(*)2. That nominations for the position of Audit Committee Chair for the year 2016 be closed.

Trustee A. DeBartolo was acclaimed Chair of the Audit Committee for 2016.

ADJOURNMENT

(*)3. Moved by D. Lincoln, seconded by L. Bowes:

That the Audit Committee Meeting – Special Public Session be adjourned at 4:33 p.m.

- Carried -

ROUTINE

YORK REGION DISTRICT SCHOOL BOARD

AUDIT COMMITTEE

MINUTES, MEETING # 1 March 23, 2016

The Audit Committee Meeting – Public Session was held in room 200 of the Education Centre, Aurora at 4:56 p.m. on Wednesday, March 23, 2016 with the following members present: Trustees A. DeBartolo and S. Geller (via audio conference) and Volunteer Community Non-Board Members L. Bowes and D. Lincoln.

Regrets: Trustee M. Van Beek (2015 Committee Chair)

CALL TO ORDER

Trustee A. DeBartolo called the meeting to order at 4:56 p.m.

APPROVAL OF AGENDA

(*)1. Moved by L. Bowes, seconded by D. Lincoln:

That the agenda be approved as written.

- Carried -

DECLARATION OF CONFLICT OF INTEREST

RECEIPT OF MINUTES

(*)2. Moved by D. Lincoln, seconded by L. Bowes:

That the minutes of the November 26, 2015 Audit Committee meeting- Public Session be received for information.

- Carried -

AUDIT COMMITTEE MINUTES – PUBLIC SESSION Page 2 March 23, 2016

REGIONAL INTERNAL AUDIT TEAM STATUS UPDATE

Regional Internal Audit Team (RIAT) Senior Manager D. Johnston handed out a status update to the committee. D. Johnston explained that repairs and maintenance follow-up is currently underway and that a report would likely be presented at the next meeting.

The recruitment and hiring internal audit is anticipated to begin in May 2016.

The 2017-2019 Multi-Year Audit Plan is in development and will be presented to the Audit Committee at the next meeting.

(*)3. Moved by D. Lincoln, seconded by L. Bowes:

That the Regional Internal Audit Team Status Update be received for information.

- Carried -

EXTERNAL AUDIT EXECUTION OF OPTION YEAR 2 (FINAL)

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek informed the committee that the York Region District School Board and Deloitte LLP will be entering in a second and final option year of the contract to provide external audit services for the 2016 March Reporting and 2015-2016 Financial Statements.

OPEN VERSUS CLOSED SESSIONS OF AUDIT COMMITTEE MEETINGS

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek and Senior Manager, Finance Services T. Ellis reviewed the Open versus Closed Sessions of Audit Committee Meetings report with the committee. The Committee discussed the recommendations included in the report.

(*)4. Moved by L. Bowes, seconded by D. Lincoln:

That the Open versus Closed Sessions of Audit Committee report be received for information.

2016: SB05 – TRUSTEE TRAINING MODULE ON INTERNAL AUDIT AND THE ROLE OF AUDIT COMMITTEE

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek spoke to the committee regarding the Internal Audit and the Role of Audit Committees training module, developed by the Ontario Education Services Corporation as part of the Good Governance for School Boards: Trustee Professional Development Program. This online training session is also available to all members of the audit committee and school board management.

21 AUDIT COMMITTEE MINUTES – PUBLIC SESSION Page 3 March 23, 2016

ACTION: Trustee A. DeBartolo asked that the 2016: SB05 memo Trustee Training Module on Internal Audit and The Role of The Audit Committee, be sent to all Trustees for information.

Feedback about the online training session may be discussed at the next audit committee meeting.

EXTERNAL MEMBER ON AUDIT COMMITTEE TERM

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek reminded the committee that L. Bowes’ second and final four-year term will end on January 30, 2017. The selection process for a new member will begin early in the fall of 2016.

ADJOURNMENT

(*)5. Moved by D. Lincoln, seconded by L. Bowes:

That the Audit Committee Meeting – Public Session be adjourned 5:08 p.m.

- Carried -

ROUTINE YORK REGION DISTRICT SCHOOL BOARD

SPECIAL CHAIR’S COMMITTEE

MINUTES OF MEETING #4 (PUBLIC) APRIL 19, 2016

The public session of the Chair’s Committee meeting was held at 4:16 p.m. in Room 103 at the Aurora Education Centre on Tuesday, April 19, 2016 with the following members and resource staff present:

P. Adams-Luchowski A. DeBartolo (Chair) C. McBain J. Parappally L. Reinhardt

Regrets: Trustee N. Elgie

DECLARATION OF CONFLICT OF INTEREST

Chair A. DeBartolo asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed at the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.

RECOMMENDATION

(*)1. That the York Region District School Board receive the following recommendation for information.

1) That the Request for Delegate Status dated April 12, 2016 regarding providing an update on Conservation Authority Programs be received for information. (Appendix 1)

2) That the Request for Delegate Status be referred to staff for action.

3) That Board and Trustee Services advise the individual requesting delegate status of this decision on behalf of Chair’s Committee.

April 19, 2016

For further information, please contact Board Chair A. DeBartolo, Assistant Manager, Board and Trustee Services L. Reinhardt or Director of Education J. Parappally.

23 Appendix 1

The York Region District School Board Request for Delegate Status

Submission Date: 12 April 2016

Topic of Discussion: To provide an update on conservation authority programs

Detailed summary of the topic of discussion: To provide an update on Conservation Authority programs, including Flood Warning System, and recent correspondence regarding Conservation Authority Resolution #A227/15, as approved on November 27, 2015, regarding Future Directions in Education at TRCA.

Will you have any items to be distributed to the Board of Trustees at the meeting? Yes

Primary Contact: Darryl Gray

Will you require any technology for your presentation? No

Do you wish to receive notification if this item is discussed at a future Committee meeting? Yes

24 ROUTINE

YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE

MINUTES OF MEETING #4 (PUBLIC) APRIL 19, 2016

The public session of the Property Management Committee meeting was held at 5:30 p.m. in Room 200 at the Aurora Education Centre on Tuesday, April 19, 2016, with the following trustee members present: P. Adams-Luchowski, L. Aversa, L. Carruthers (Chair), C. Chan, A. DeBartolo, S. Geller (via audio-conference), C. McBain, J. Nathan. B. Pang, A. Tam and M. Van Beek.

The following staff members were present; D. Adams, C. Bedford, T. Ellis, L. Johnstone, S. Logue, C. LaTouche, G. Luk, S. Meehan, W. Muirhead-Toporek, J. Parappally, L. Reinhardt, M. Roberts, J. Ross, T. Sprayson, S. Stoangi and S. Yake.

Regrets: Trustee N. Elgie

DECLARATION OF CONFLICT OF INTEREST

Committee Chair L. Carruthers asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time.

RECEIPT OF MINUTES

The minutes of the March 22, 2016 Property Management Committee meeting, were received for information.

BOARD RECOMMENDATIONS

(*)1. That the York Region District School approve the following recommendations, as outlined in the staff report dated April 19, 2016. (Appendix 1)

1) That the York Region District School Board will not require a public elementary school site within the proposed development applications ZA 16 124169, City of Markham.

2) That the Director of Planning for the City of Markham be advised of this action.

(*)2. That the York Region District School approve the following recommendations, as outlined in the staff report dated April 19, 2016. (Appendix 2)

1) That the York Region District School Board will not require a public elementary school site within the proposed development applications 19T-16V001, City of Vaughan.

2) That the Director of Planning for the City of Vaughan be advised of this action.

25 PROPERTY MANAGEMENT COMMITTEE MINUTES - PUBLIC PAGE 2 OF 2 APRIL 19, 2016

(*)3. That the York Region District School approve the following recommendations, as outlined in the staff report dated April 19, 2016. (Appendix 2)

1) That the York Region District School Board will not require a public elementary school site within the proposed development applications Z.15.041/DA.15.093, City of Vaughan.

2) That the Director of Planning for the City of Vaughan be advised of this action.

INFORMATION ITEMS

2016 – 2020 Capital Strategy Report

Staff provided information to committee members regarding the 2016-2020 Capital Strategy Report. The report was received for information.

The following recommendations were approved for consideration at the May 3, 2016 Board meeting.

1. That the 2016-2020 Capital Strategy Report be received for information.

2. That the 2016-2020 Capital Strategy List be approved for submission to the Ministry with supporting Business Cases when requested.

Schedules for 2016 – 2017: New Elementary and Secondary Schools and Additions to Schools

Staff provided information to committee members regarding the Schedules for 2016-2017: New Elementary and Secondary Schools and Additions to Schools.

April 19, 2016

For further information, please contact J. Ross, Senior Manager, Planning and Property Development, S. Yake, Coordinating Superintendent, or J. Parappally, Director of Education.

26 YORK REGION DISTRICT SCHOOL BOARD PROPOSED DEVELOPMENT APPLICATION ZA 16 124169 CITY OF MARKHAM

Background:

The purpose of this report is to request approval of the comments that are to be submitted to the City of Markham concerning the Board’s requirement for a school site within the proposed development application.

Rationale:

A. Application:

ZA 16 124169 by Corradgo Gazze Holdings Ltd (Options for Homes).

B. Location:

The proposed application is located west of Ninth Line and South of Major Mackenzie Drive East in the City of Markham. A six-storey condominium apartment building is proposed. Please see attached map (Appendix A).

C. Proposed Housing Units:

Condominium Apartments 117

D. Total Pupil Yield:

Elementary 2 - 11 Secondary 2 - 5

The pupil yield range reflects regional and community high density yields.

E. School Accommodation:

Elementary

Current Attendance Area

At the elementary panel, the proposed application is located within the Greensborough Public School boundary. Greensborough Public School is Junior Kindergarten to Grade 8 school with a capacity of 592 and two portables on site bringing the effective capacity to 638 and an October 31, 2015 enrolment of 538.

Secondary

Current Attendance Area

At the secondary panel, the proposed application is located within the Unnamed Greensborough Secondary School boundary and holding at Bur Oak Secondary School. Bur Oak Secondary School has a capacity of 1,320 and six portables on site bringing effective capacity to 1,459 and an October 30, 2015 enrolment of 1,699 FTE. 27

City of Markham – Proposed Development Application ZA 16 124169 Page 2 of 2

Future Attendance Area

The Unnamed Cornell Secondary School boundary is currently being held at Bur Oak Secondary School. The Unnamed Cornell Secondary School is proposed to open in September 2017 and will provide additional pupil places to serve the area.

Relationship to Board Priorities:

This report reinforces the Board’s commitment to the stewardship of Board resources, by aligning human and financial resources with Board priorities and demonstrating professionalism and accountability for high standards of practice in all Board operations. It also supports the Board’s commitment to enhancing confidence in public education.

Estimated Cost:

Not applicable at this time.

Timeline:

The City of Markham had requested the Board’s comments concerning the proposed development application by March 22, 2016. Staff has requested an extension of time in which to comment.

Recommendations:

That the York Region District School Board approve the following recommendations:

(*)1. That the York Region District School Board will not require a public elementary school site within the proposed development applications ZA 16 124169, City of Markham.

(*)2. That the Director of Planning for the City of Markham be advised of this action.

Communications Implementation Plan:

Property Management Committee April 19, 2016 Board Meeting May 3, 2016

Appended Data:

Appendix A – Location of Development Application ZA 16 124169, City of Markham

Respectfully submitted,

S. Yake Coordinating Superintendent, Human Resources, Plant and Planning Services

April 19, 2016

For further information, please contact S. Yake, Coordinating Superintendent, J. Ross, Senior Manager, Planning and Property Development or J. Parappally, Director of Education.

28 Appendix A Location of Development Application ZA 16 124169 City of Markham ¯

Ninth Line

ZA 16 124169

Sam Chapman PS ^

Highway 48 Major Mackenzie Drive East * SS Site

Donald Cousens PS Castlemore Avenue !

Mount Joy PS ! ! ! Little Rouge PS

Bur Oak Avenue Greensborough PS

! Wismer PS # Bur Oak SS

Unnamed Cornell SS (Proposed 2017 Opening) * 16th Avenue ! !Edward T. Crowle PS Cornell Village PS

Reesor Park PS # S Public Elementary School Public Elementary School Site Proposed Roads Ú T Ê Public Elementary French Immersion Public Secondary School Site Road Centreline $ Public Secondary School Location of Proposed Plan

Ninth Line Ramer Wood PS Franklin Street PS 29 ! ^ # YORK REGION DISTRICT SCHOOL BOARD PROPOSED DEVELOPMENT APPLICATION 19T-16V001 CITY OF VAUGHAN

Background:

The purpose of this report is to request approval of the comments that are to be submitted to the City of Vaughan concerning the Board’s requirement for a school site within the proposed development application.

Rationale:

A. Application:

19T-16V001 by Dufferin Vistas Agent: Lucas & Associates (Attn: Glenn Lucas)

B. Location:

The proposed application is located west of Dufferin Street and north of Rutherford Road in the City of Vaughan. Please see attached map (Appendix A).

C. Proposed Housing Units:

Townhomes 105

D. Total Pupil Yield:

Elementary 27 Secondary 12

E. School Accommodation:

Elementary

Current Attendance Area

At the elementary panel, the proposed application is located within the Forest Run Public School boundary. Forest Run Public School is Junior Kindergarten to Grade 8 school with a capacity of 618 and an October 31, 2015 enrolment of 510.

Secondary

Current Attendance Area

At the secondary panel, the proposed application is located within the Stephen Lewis Secondary School boundary. Stephen Lewis Secondary School has a capacity of 1,353 and six portables on site bringing the effective capacity to 1,492 and an October 30, 2015 enrolment of 1,335 FTE.

30 City of Vaughan – Proposed Development Application 19T-16V001 Page 2 of 2

Relationship to Board Priorities:

Estimated Cost:

Not applicable at this time.

Timeline:

The City of Vaughan had requested the Board’s comments concerning the proposed development application by April 27, 2016. Staff has requested an extension of time in which to comment.

Recommendations:

That the York Region District School Board approve the following recommendations:

(*)1. That the York Region District School Board will not require a public elementary school site within the proposed development applications 19T-16V001, City of Vaughan.

(*)2. That the Director of Planning for the City of Vaughan be advised of this action.

Communications Implementation Plan:

Property Management Committee April 19, 2016 Board Meeting May 3, 2016

Appended Data:

Appendix A – Location of Development Application 19T-16V001, City of Vaughan

Respectfully submitted,

S. Yake Coordinating Superintendent, Human Resources, Plant and Planning Services

April 19, 2016

For further information, please contact S. Yake, Coordinating Superintendent, J. Ross, Senior Manager, Planning and Property Development or J. Parappally, Director of Education.

31 Appendix A Location of Development Application 19T-16V001 City of Vaughan ¯

Vaughan-Carrville SS Site *

Major Mackenzie Drive ! Anne Frank PS

Dufferin Street

Romeo Dallaire PS ^ ! Nellie McClung PS

! Dr. Roberta Bondar PS

19T-16V001

Rutherford Road

Peter Rubert

Carrville Mills PS !

Rutherford Road

Stephen Lewis SS Forest Run PS

! # ! Thornhill Woods PS

# Public Elementary School Proposed Roads Location of Proposed Plan

Dufferin Street ÊÚ Public Elementary French Immersion Road Centreline $ Public Secondary School ! 32 YORK REGION DISTRICT SCHOOL BOARD PROPOSED DEVELOPMENT APPLICATION Z.15.041/DA.15.093 CITY OF VAUGHAN

Background:

Rationale:

A. Application:

Z.15.041/DA.15.093 by Housing York

B. Location:

The proposed application is located east of Kipling Avenue and north of Regional Road 7 in the City of Vaughan. A six-storey mixed-use affordable housing development with ground floor commercial space is proposed. Please see attached map (Appendix A).

C. Proposed Housing Units:

Rental Apartments 160

D. Total Pupil Yield:

Elementary 3 - 16 Secondary 3 - 8

The pupil yield range reflects regional and community rental apartment yields.

E. School Accommodation:

Elementary

Current Attendance Area

At the elementary panel, the proposed application is located within the Woodbridge Public School boundary. Woodbridge Public School is Junior Kindergarten to Grade 8 school with a capacity of 586 and an October 31, 2015 enrolment of 484.

Secondary

Current Attendance Area

At the secondary panel, the proposed application is located within the Woodbridge College boundary. Woodbridge College has a capacity of 756 and 11 portables on site bringing the effective capacity to 1,010 and an October 30, 2015 enrolment of 639 FTE.

33 City of Vaughan – Proposed Development Application Z.15.041/DA.15.093 Page 2 of 2

Relationship to Board Priorities:

Estimated Cost:

Not applicable at this time.

Timeline:

The City of Vaughan had requested the Board’s comments concerning the proposed development application by April 7, 2016. Staff has requested an extension of time in which to comment.

Recommendations:

That the York Region District School Board approve the following recommendations:

(*)1. That the York Region District School Board will not require a public elementary school site within the proposed development applications Z.15.041/DA.15.093, City of Vaughan.

(*)2. That the Director of Planning for the City of Vaughan be advised of this action.

Communications Implementation Plan:

Property Management Committee April 19, 2016 Board Meeting May 3, 2016

Appended Data:

Appendix A – Location of Development Application Z.15.041/DA.15.093, City of Vaughan

Respectfully submitted,

S. Yake Coordinating Superintendent, Human Resources, Plant and Planning Services

April 19, 2016

For further information, please contact S. Yake, Coordinating Superintendent, J. Ross, Senior Manager, Planning and Property Development or J. Parappally, Director of Education.

34 Appendix !A Location of Development Application Z.15.041/DA.15.093 ¯ City of Vaughan

Pine Valley Dr

Z.15.041/ DA.15.093 Woodbridge Ave

Woodbridge PS Woodbridge College ! Highway 7 #

Kipling Ave

Islington Avenue

Martin Grove Rd

# Public Elementary School Proposed Roads ÊÚ Public Elementary French Immersion Road Centreline $ Public Secondary School Location of Proposed Plan 35 ROUTINE

YORK REGION DISTRICT SCHOOL BOARD BOARD STANDING COMMITTEE MEETING - PUBLIC SESSION April 19, 2016

The public session of the Board Standing Committee Meeting of Tuesday, April 19, 2016, commenced at 7:02 p.m. in the Board Room with Vice-Chair of the Board P. Adams-Luchowski presiding and the following trustees present; L. Aversa, L. Carruthers, C. Chan, C. McBain, J. Nathan, B. Pang, A. Tam and M. Van Beek.

Also in attendance: Student Trustee H. Arora (via audio conference)

Regrets: Trustees N. Elgie, A. DeBartolo and S. Geller

APPROVAL OF AGENDA

(*)1. Moved by A. Tam, seconded by B. Pang:

That the agenda be approved as written.

- Carried -

DECLARATION OF CONFLICT OF INTEREST

Vice-Chair of the Board P. Adams-Luchowski asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof.

Trustee P. Adams-Luchowski declared a conflict of interest on agenda item 4(c), Cash Disbursements, January 2016 and item 4(d) Cash Disbursements, February 2016.

SPECIAL ANNOUNCEMENTS

Trustee B. Pang shared feedback from the community about school information sessions on the Health and Physical Education Curriculum.

Trustees L. Carruthers congratulated the Construction Technology – Female Only class from Emily Carr Secondary School for receiving an award at the Ontario Home Builders’ Association’s Awards Dinner. She acknowledged the benefits of this program and encouraged its expansion to other schools in York Region.

36 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 2 April 19, 2016

ENERGY AND ENVIRONMENTAL SERVICES REPORT ON COMMODITY PRICE HEDGING AGREEMENTS

Coordinating Superintendent, Human Resources, Plant and Planning Services S. Yake introduced Manager, Facilities Services, Operations P. Schipper who presented a brief overview on the Plant Services, Energy and Environmental Services Report on Commodity Price Hedging Agreements.

Manager, Facility Services, Operations P. Schipper provided an update on the status on the Board’s energy management program and hedging agreements. These strategies help reduce exposure to fluctuating energy prices and with the budgeting process. A graph showing the historical natural gas market prices and the Board’s purchase prices was shared.

In response to a trustee question, P. Schipper clarified that the Board does not have a hedging agreement for the purchase of electricity. He further noted that the natural gas market does not fluctuate as much as the electricity market.

(*)2. Moved by C. Chan, seconded by C. McBain:

That the York Region District School Board receive the Plant Services – Energy and Environmental Services Report on Commodity Price Hedging Agreements for information.

- Carried -

INTERNALLY RESTRICTED RESERVES FOR THE QUARTER ENDED FEBRUARY 29, 2016

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek reviewed the information contained in the Internally Restricted Reserves for the Quarter Year Ended February 29, 2016 report. She provided a rationale for the transfer of unspent school budget funds.

(*)3. Moved by M. Van Beek, seconded by A. Tam:

That the York Region District School Board approve the Internally Restricted Reserves for the Quarter Ended February 2016 report.

- Carried -

37 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 3 April 19, 2016

CASH DISBURSEMENTS – JANUARY 2016

Note: Vice-Chair of the Board P. Adams-Luchowski refrained from discussion and voting on this item due to a previously declared conflict of interest.

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek welcomed questions from trustees. She clarified expenditures related to insurance claims, replacement of computers at secondary schools, roofing repairs and the Employee Assistance Program.

(*)4. Moved by L. Aversa, seconded by C. Chan:

That the York Region District School Board approve the following recommendations.

1. That Cash Disbursements for January 2016 for all expenditures, except item #43, in the sum of $6,481,167.60 be approved.

2. That Cash Disbursements for January 2016 for item #43, in the sum of $92,561,751.38 be approved.

- Carried -

CASH DISBURSEMENTS – FEBRUARY 2016

Note: Vice-Chair of the Board P. Adams-Luchowski refrained from discussion and voting on this item due to a previously declared conflict of interest.

Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead- Toporek welcomed questions from trustees. She clarified expenditures related to professional services and tuition refunds.

Trustees requested that the descriptions be more specific, wherever appropriate.

(*)5. Moved by A. Tam, seconded by J. Nathan:

That the York Region District School Board approve the following recommendations.

1. That Cash Disbursements for February 2016 for all expenditures, except item #54, in the sum of $8,940,047.87 be approved.

2. That Cash Disbursements for February 2016 for item #54, in the sum of $101,140,483.46 be approved.

- Carried -

38 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 4 April 19, 2016

ADJOURNMENT

(*)6. Moved by A. Tam, seconded by C. Chan:

That the Board Standing Committee Public Meeting adjourn at 7:17 p.m.

- Carried -

ROUTINE

YORK REGION DISTRICT SCHOOL BOARD

CHAIR’S COMMITTEE

MINUTES OF MEETING #5 (PUBLIC) APRIL 26, 2016

The public session of the Chair’s Committee meeting was held at 2:29 p.m. in Room 103 at the Aurora Education Centre on Tuesday, April 26, 2016 with the following members and resource staff present:

P. Adams-Luchowski A. DeBartolo (Chair) C. McBain L. Johnstone J. Parappally L. Reinhardt S. Yake

Also in attendance: Trustee J. Nathan

Regrets: Trustee N. Elgie and Associate Director, Leadership and Learning K. Friedman

DECLARATION OF CONFLICT OF INTEREST

Vice-Chair P. Adams-Luchowski declared a potential conflict of interest on discussion and decisions related to the Tentative Collective Agreement between the York Region District School Board and the Ontario Public Service Employees’ Union (OPSEU).

RECEIPT OF MINUTES – MARCH 29, 2016 AND APRIL 19, 2016

The minutes of the March 29, 2016 and April 19, 2016 meetings were received for information.

RECOMMENDATIONS

(*)1. That the York Region District School Board receive the staff report Construction Projects Review. (Appendix 1)

(*)2. That the York Region District School Board receive the correspondence from Bluewater District School Board for information. (Appendix 2)

40 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 2 April 26, 2016

(*)3. That the York Region District School Board approve the following recommendations. (Appendix 3)

1) That the Chair’s Committee Meetings scheduled on Tuesday, September 27, 2016 be rescheduled to Wednesday, September 28, 2016.

2) That the list of York Region District School Board Committee Meeting Dates be updated to reflect this change.

(*)4. That the agenda for the May 3, 2016 Board Meeting – Public Session be approved, as amended.

INFORMATION ITEMS

Applause!

The committee received the May Applause! report for information.

Pending Items List

The list of pending Board and Board Committee meeting agenda items was received for information.

April 26, 2016

For further information, please contact Board Chair A. DeBartolo, Assistant Manager, Board and Trustee Services L. Reinhardt or Director of Education J. Parappally.

41 Appendix 1

CONSTRUCTION PROJECTS REVIEW REPORT

(As of MAY 3, 2016)

Page | 1 Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin 42

NEW ELEMENTARY SCHOOLS

Projects ARCHITECT: JOHNNY LOMBARDI PUBLIC SCHOOL (EC) MC ARCHITECTS INC. (UNNAMED BLOCK 40 ELEMENTARY SCHOOL) CONTRACTOR: TAMBRO CONSTRUCTION LTD.  Site Services – 90% complete  Footings and Foundations – 100% complete START DATE ON SITE:  Masonry – 95% complete MARCH 30, 2015  Structural Steel – 90% complete PROPOSED OCCUPANCY DATE:  Roofing – 98% complete AUGUST 25, 2016  Mechanical - HVAC – 75% complete SCHEDULING: - Plumbing – 65% complete ON SCHEDULE - Sprinklers – 65% complete  Electrical – 75% complete  Controls  Door & Hardware – 0% complete  PA & Telephone – 0% complete  Windows – 95% complete  Interior Finishes – 50% complete  Landscaping – 0% complete ARCHITECT: STOUFFVILLE SOUTHEAST ELEMENTARY SCHOOL ZAS ARCHITECTS INC. (MF)

 Site Services – 0% complete CONTRACTOR:  Footings and Foundations – 0% complete EVERSTRONG CONSTRUCTION LTD.

 Masonry – 0% complete

 Structural Steel – 0% complete START DATE ON SITE:  Roofing – 0% complete APRIL 5, 2016  Mechanical - HVAC – 0% complete - Plumbing – 0% complete PROPOSED OCCUPANCY DATE: - Sprinklers – 0% complete AUGUST 31, 2017  Electrical – 0% complete  Controls  Door & Hardware – 0% complete SCHEDULING:  PA & Telephone – 0% complete ON SCHEDULE  Windows – 0% complete  Interior Finishes – 0% complete Landscaping – 0% complete

Page | 2 Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin 43 ARCHITECT: UNNAMED CORNELL SECONDARY SCHOOL (JL) SNYDER ARCHITECTS

 Site Services – 25% complete CONTRACTOR:  Footings and Foundations – 10% complete  Masonry – 0% complete PERCON CONSTRUCTION INC.  Structural Steel – 0% complete START DATE ON SITE:  Roofing – 0% complete

 Mechanical NOVEMBER 23, 2015

- HVAC – 0% complete - Plumbing – 0% complete PROPOSED OCCUPANCY DATE: - Sprinklers – 0% complete  Electrical – 0% complete AUGUST 2017  Controls  Door & Hardware – 0% complete SCHEDULING:  PA & Telephone – 0% complete ON SCHEDULE  Windows – 0% complete  Interior Finishes – 0% complete  Landscaping – 15% complete

COMPLETED PROJECTS IN WARRANTY

Projects ARCHITECT: TOMMY DOUGLAS S.S. (EC) IBI GROUP

 Under warranty until March 13, 2016. CONTRACTOR:  Deficiencies work underway. PERCON CONSTRUCTION ARCHITECT: ROMÉO DALLAIRE P.S. (JL) MOFFET & DUNCAN ARCHITECTS

 Under warranty until September 2016. CONTRACTOR:

AQUICON CONSTRUCTION CO. INC. ARCHITECT: FRED VARLEY P.S. (MF) MC ARCHITECTS INC.

 Under warranty until September 2016. CONTRACTOR:  Deficiencies work underway. AQUICON CONSTRUCTION CO. INC

May 3, 2016 For further information please contact J. Philip Parappally - Director of Education or Scott Yake - Coordinating Superintendent. Page | 3 Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin 44 Appendix 2

45 Appendix 3

MEMORANDUM TO: Chair’s Committee

FROM: Lisa Reinhardt Assistant Manager, Board and Trustee Services

DATE: April 26, 2016

RE: CHAIR’S COMMITTEE MEETING DATES

Background:

In September, 2016, the Chair’s Committee and Audit Committee meetings take place one day apart. It is being recommended that the Chair’s Committee meeting be rescheduled to Wednesday, September 28, 2016 to be aligned with the Audit Committee meeting.

Recommendations:

That the York Region District School Board approve the following recommendations.

1) That the Chair’s Committee Meetings scheduled on Tuesday, September 27, 2016 be rescheduled to Wednesday, September 28, 2016.

2) That the list of York Region District School Board Committee Meeting Dates be updated to reflect this change. (Appendix 1)

YORK REGION DISTRICT SCHOOL BOARD Appendix 1

REVISED 2016 COMMITTEE MEETING DATES

January, 2016 April, 2016

5 Policy and By-Law Committee 12 Parent, Family and Community 5 Board Meeting Engagement Advisory Committee 7 Special Education Advisory Committee 14 Special Education Advisory Committee 12 Parent, Family and Community 19 Property Management Committee Engagement Advisory Committee 19 Special Board Meeting 19 Property Management Committee 19 Board Standing Committee 19 Board Standing Committee 26 Chair’s Committee 25 Budget Committee 26 Chair’s Committee

February, 2016 May, 2016

2 Policy and By-Law Committee 3 Policy and By-Law Committee 2 Board Meeting 3 Board Meeting 4 Special Education Advisory Committee 5 Special Education Advisory Committee 9 Parent, Family and Community 10 Parent, Family and Community Engagement Advisory Committee Engagement Advisory Committee 11 Equity and Inclusivity Advisory Committee 12 Equity and Inclusivity Advisory Committee 16 Property Management Committee 17 Property Management Committee 16 Board Standing Committee 17 Board Standing Committee 23 Chair’s Committee 24 Audit Committee 24 Budget Committee 31 Chair’s Committee 31 Budget Committee (Tentative)

March, 2016 June, 2016

1 Policy and By-Law Committee 1 Joint Board Consortium 1 Board Meeting 2 Special Education Advisory Committee 2 Joint Board Consortium 7 Policy and By-Law Committee 3 Special Education Advisory Committee 7 Board Meeting 8 Parent, Family and Community Engagement Advisory Committee 14 Chair’s Committee 10 Equity and Inclusivity Advisory Committee 14 Property Management Committee 22 Property Management Committee 14 Board Standing Committee 22 Board Standing Committee 21 Board Meeting 23 Audit Committee 29 Chair’s Committee

2016 Committee Meeting Dates Page 2

August, 2016 November, 2016

23 Board Standing Committee (Tentative) 1 Policy and By-Law Committee 30 Chair’s Committee 1 Board Meeting 3 Special Education Advisory Committee 8 Parent, Family and Community September, 2016 Engagement Advisory Committee 22 Property Management Committee 6 Board Meeting 22 Board Standing Committee 8 Special Education Advisory Committee 29 Audit Committee 13 Parent, Family and Community Engagement Advisory Committee 15 Equity and Inclusivity Advisory Committee 20 Property Management Committee December, 2016 20 Board Standing Committee 28 Chair’s Committee 1 Special Education Advisory Committee 28 Audit Committee 5 Inaugural Board Meeting 6 Chair’s Committee 7 Joint Board Consortium (Tentative) 13 Board Meeting October, 2016

5 Policy and By-Law Committee 5 Board Meeting 6 Special Education Advisory Committee 13 Equity and Inclusivity Advisory Committee 18 Property Management Committee 18 Board Standing Committee 25 Chair’s Committee

For further information, please contact the Director or Lisa Reinhardt

February 2016

48 ROUTINE

YORK REGION DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE

The regular meeting of the Special Education Advisory Committee (SEAC) was held on Thursday, April 7, 2016, in the Board Room of the Education Centre, Aurora at 7:03 p.m. with SEAC Chair L. Aversa presiding and the following members present:

Members: S. Caldwell, S. Facchini, M. Graham, F. MacDonald, S. Shaukat, M. Taylor, M. Tsironikos, C. Viney and L. Ziraldo

Alternates: S. Wu and K. Vink

Trustees: L. Aversa, C. Chan, A. Tam and Student Trustee A. Liu

Staff: K. Diakiw, A. Fishman, L. Johnstone, L. Leesti, S. Logue, H. Sears, K. Tanaka and A. Ballard

Regrets: Trustee B. Pang, Associate Director of Education, Leadership and Learning K. Friedman and SEAC representatives A. Krishna, R. MacAlpine, M. Rubinoff and K. Stewart

Absent: SEAC representatives J. DeMartino and I. Donnell

SEAC Chair L. Aversa welcomed attendees enrolled in the Special Education Additional Qualifications Part One course and introduced Student Trustee A. Liu.

APPROVAL OF AGENDA

(*)1. Moved by M. Tsironikos, seconded by S. Shaukat:

That the agenda be approved as written.

- Carried -

DECLARATION OF CONFLICT OF INTEREST

SEAC Chair L. Aversa asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.

MOMENT OF REFLECTION

SEAC representative M. Graham presented the Moment of Reflection entitled “Doing Our Best Work – 10 Ingredients of Quality Work” from www.peterleidy.com. A copy will Action be attached to the minutes for Committee members. S. Shaukat will deliver the Moment Item of Reflection at the May 5, 2016 SEAC meeting.

49 Special Education Advisory Committee Page 2 April 7, 2016

Note: SEAC representative S. Caldwell entered the meeting at 7:08 p.m.

Note: SEAC alternate representative S. Wu entered the meeting at 7:08 p.m.

APPROVAL OF MINUTES – MARCH 3, 2016

(*)2. Moved by M. Tsironikos, seconded by M. Graham:

That the minutes of the March 3, 2016 Special Education Advisory Committee meeting be approved as written.

- Carried -

SPECIAL ANNOUNCEMENTS

SEAC Chair L. Aversa announced April 10 to 16, 2016 is National Volunteer Week and thanked all SEAC members for their time, volunteerism and dedication to students with special needs. She acknowledged the numerous parent volunteers who dedicate their time in schools. She read a thank you message in recognition of volunteers.

IN-SCHOOL TEAM MEETING RESOURCES

Principal, Student Services K. Diakiw introduced Special Education Consultant, H. Lostchuck to share and highlight her work and the tools she has developed to support effective in-school team meetings.

Special Education Consultant H. Lostchuck provided an overview of in-school team meetings and the consistant practices, collaborative work, problem-solving techniques and successful supports. She explained the tiered approach for prevention and intervention as outlined in the Ministry Learning for All document and provided an overview of the In-School Team Meeting (ISTM) brochure which she distributed. The draft brochure is a resouce that defines the ISTM, outlines how to prepare for a ISTM, and identifies who should be invited, available supports, guiding questions, possible outcomes, keys to success, required documentation and structure. H. Lostchuck highlighted the first phase of a pilot program which gathered information on in-school team meetings through focus groups from schools and staff. The data gave insight into general trends, purpose and outcomes, progress and difficulties, meeting attendance, location, work cycles, team approaches and the involvement of agency partners and parents. She provided insight and strateiges into phase two of the pilot project which involved 26 large and small elementary, secondary and French Immersion schools.

H. Lostchuck covered next steps and cited online resources, sample documents and videos of in-school team documents, supports for parents and caregivers and the implementation process using SSNet.

50 Special Education Advisory Committee Page 3 April 7, 2016

Special Education Consultant H. Lostchuck clarified the importance of parental involvement at both the secondary and elementary levels and how volunteerism numbers vary depending on the specific needs of students.

SEAC Vice-Chair L. Ziraldo mentioned the importance of online resources which are available to parents on the Board website and made suggestions about community agency involvement and the draft ISTM brochure. She acknowledged the importance of working together and student advocacy at in-school team meetings.

Special Education Consultant H. Lostchuck clarified confidentiality methods regarding student information and documentation surrounding in-school team meetings.

SEAC Vice-Chair L. Ziraldo commented on information which should be shared with parents and referenced the Ministry’s Shared Solutions – A Guide to Preventing and Resolving Conflicts Regarding Programs and Services for Students with Special Education Needs.

Special Education Consultant H. Lostchuck mentioned a separate document will be distributed to parents for clarification on attending in-school team meetings. Principal, Student Services K. Diakiw clarified that the next phase includes the development of resource materials for parents that reinforce the importance of their involvement in in- school team meetings.

Secondary Principal, Vaughan Secondary School L. Leesti provided insight into in- school team meetings from the school view point. She mentioned the ISTM document helps school staff to ensure the right people are involved and Board resources are being accessed.

Action SEAC Chair L. Aversa suggested that the parent resource document be presented to Item the SEAC for input.

Principal, Student Services K. Diakiw thanked Special Education Consultant H. Lostchuck for her insightful presentation and her dedication to supporting in-school team meetings.

(*)3. Moved by S. Facchini, seconded by K. Vink:

That the Special Education Advisory Committee receive the In-School Team Meeting Resources presentation for information.

- Carried -

SEAC MEMBER ORGANIZATION UPDATE

VOICE For Hearing Impaired Children representative C. Viney provided an overview of the organization which started more than 50 years ago by a small group of parents advocating for children with hearing loss. She noted the organization provides all

51 Special Education Advisory Committee Page 4 April 7, 2016

children with hearing loss a voice for life. She summarized the group’s mission statement and shared information about children who are deaf and hard of hearing and statistics related to babies and school-aged children who experience some form of hearing loss. C. Viney highlighted how the organization helps to mentor and assist parents who experience having a child with hearing loss. She provided insight into assistive listening devices and access to auditory-verbal intervention where deaf children can learn to listen to speak with auditory-verbal intervention. She outlined demographics and trends and acknowledged the importance of early intervention. Factors related to the success of students with hearing loss, services and training of teachers, challenges, supports, literacy and learning, ongoing intervention and mental health issues were addressed. The VOICE organization has a mental health guide to assist children entitled I Feel Good. She outlined VOICE accomplishments such as the first provincial infant hearing program in Canada, access to technology such as FM systems and cochlear implants and reviewed available resources and publications. She also provided insight into financial assistance, fundraising events, childrens’ programs, e-learning courses and information for parents, teachers and professionals.

Note: Trustee C. Chan entered the meeting at 7:48 p.m.

SEAC Chair L. Aversa extended the Committee’s appreciation for the organizational update.

(*)4. Moved by F. MacDonald, seconded by K. Vink:

That the Special Education Advisory Committee receive the Organization Update from VOICE For Hearing Impaired Children for information.

- Carried -

SPECIAL EDUCATION PLAN UPDATE

Principal of Student Services K. Diakiw noted there were no updates to the Special Action Education Plan . Final revisions will be presented at the May 5, 2016 SEAC meeting for Item approval prior to submission to the Ministry.

(*)5. Moved by L. Ziraldo, seconded by C. Viney:

That the Special Education Advisory Committee receive the Special Education Plan Update for information.

- Carried -

52 Special Education Advisory Committee Page 5 April 7, 2016

STUDENT SERVICES REPORT

Superintendent, Student Services S. Logue shared a brief overview and photos from a communications competition held for deaf and hard of hearing students ages 12 to 17. The event was sponsored by the Optimist International Association and four York Region District School Board students participated and advanced to the provincial level.

She also provided a slide show and shared highlights from her participation in the 360º Kids event to raise awareness and funds to support homeless youth.

As co-chair of the Equity Strategy Steering and Action Committee, Superintendent Logue attended the Sixth Annual Equity Symposium where she shared the perspective of students with special needs.

She noted the Regional Parent Symposium was held on March 30, 2016 with presentations by students, staff and community members. SEAC Vice-Chair L. Ziraldo presented on resiliency and Student Services staff provided presentations on assistive technology and breaking barriers to learning for students with Autism Spectrum Disorder (ASD).

Superintendent, Student Services S. Logue and SEAC Chair L. Aversa attended the Light It Up Blue assembly at Pierre Berton Public School in celebration of World Autism Day.

Superintendent Logue noted that at the May 5, 2016 SEAC meeting elementary and Action Item secondary exceptionality data will be presented.

Superintendent, Curriculum and Instructional Services H. Sears mentioned a mathematics waterfall chart will be developed to assist with teaching mathematics to students with learning disabilities. The development of this resource will involve a wide variety of stakeholders including members of SEAC.

Superintendent Sears highlighted the Unlimited Potential (UP) math course which is currently being developed. The learning strategies course supports grade eight students in the successful completion of grade nine math courses. Three secondary schools are currently participating in the pilot project.

Last month, Curriculum and Instructional Services and Student Services staff members participated in a mathematics course offered by Stanford University. She shared some of the course content and mentioned this is an exciting learning opportunity for staff and to share with all staff and students.

53 Special Education Advisory Committee Page 6 April 7, 2016

(*)6. Moved by S. Facchini, seconded by F. MacDonald:

That the Special Education Advisory Committee receive the Student Services Report for information.

- Carried -

SUCCESSFUL PRACTICES AND CHALLENGES

Successful practices were shared regarding the extensive work between Early Intervention Services of York Region and the Board to transition early learners into junior kindergarten and a recent event that promotes math learning for students from junior kindergarten to grade eight.

In recognition of World Autism Day, a parent video entitled A Letter to Our Son, Petie was shared.

A challenge was poised to members regarding the need to collect essential items for the 360º Kids Open House.

REPORT FROM THE BOARD

At the March 2, 2016 Board meeting, trustees approved the appointment of J. DeMartino as the SEAC representative on the Equity and Inclusivity Advisory Committee (EIAC).

At the March 22, 2016 Board meeting, trustees approved;

 Policy #218.0, Healthy Schools and Workplaces,  Policy #532.0, Recruitment and Promotion,  Policy #155.0, Payment of Accounts,  Policy #129.0, Donations,  minor elementary and secondary boundary changes and elementary French Immersion boundary changes,  the 2016-2017 School Year Calendars for submission to the Ministry of Education, and  the ratification of the Tentative Collective Agreement between the York Region District School Board and the Canadian Union of Public Employees (CUPE), Local 1734 as supported by the Minutes of the Settlement.

At the April 5, 2016 Board meeting, trustees received the appointment of C. Viney as the Community Member representing SEAC on the Parent, Family and Community Engagement Advisory Committee (PEAC).

54 Special Education Advisory Committee Page 7 April 7, 2016

At the April 5, 2016 Board meeting, trustees approved;

 Policy #422.0, Facility Partnerships,  Policy #267.0, Supporting Community Concerns, and  Policy #285.0, Board Policies, Procedures and Supporting Documents.

(*)7. Moved by L. Ziraldo, seconded by F. MacDonald:

That the Special Education Advisory Committee receive the Report from the Board for information.

- Carried -

POLICY UPDATES

SEAC Vice-Chair L. Ziraldo stated input on the Student Accommodation Review policy Action is due by April 25, 2016. She noted the importance of reviewing the policies and Item procedures and reminded members where to locate working document policies that are currently out for comment.

(*)8. Moved by C. Viney, seconded by S. Facchini:

That the Special Education Advisory Committee receive the Policy Updates for information.

- Carried -

COMMUNICATIONS SUB-COMMITTEE UPDATE

SEAC Vice-Chair L. Ziraldo announced the winner of the Jim Albery Award will be Action recognized at the May 9, 2016 Awards Evening. Item

The Sub-Committee has reviewed and updated the presentation material for submission to Budget Committee on April 25, 2016. The SEAC budget information and presentation Action will be forwarded to members with the May 5, 2016 agenda. Item

The Stop, Start and Continue document has been distributed to members. The form should be completed and returned to SEAC Vice-Chair L. Ziraldo or Administrative Action Assistant A. Ballard as soon as possible in order to plan for the upcoming year. Item L. Ziraldo noted all feedback is important.

SEAC members were asked to review the information contained in the Special Action Education Plan summary sheet, previously distributed to members. Item

55 Special Education Advisory Committee Page 8 April 7, 2016

(*)9. Moved by M. Tsironikos, seconded by C. Viney:

That the Special Education Advisory Committee receive the Communication Sub-Committee Update for information.

- Carried -

FUTURE PRESENTATIONS

Regular Presentations

 Threat Assessment and Worrisome Behaviour – May 2016  Suspension and Expulsion Data – June 2016  Policy and Procedure #662.0, Provision of Health Support Services in School Settings – Pending  New Ministry Anxiety Module – Pending

ADJOURNMENT

(*)10. Moved by S. Facchini, seconded by C. Viney:

That the Special Education Advisory Committee meeting adjourn at 8:28 p.m.

- Carried -

YORK REGION DISTRICT SCHOOL BOARD PARENT, FAMILY AND COMMUNITY ENGAGEMENT ADVISORY COMMITTEE

MINUTES, MEETING #2 April 12, 2016

The Parent, Family and Community Engagement Advisory Committee (PEAC) met at 7:00 p.m. in the Board Room of the Education Centre, Aurora on Tuesday, April 12, 2016 with PEAC Chair M. Ennis presiding and the following members present:

Parent members: C. Carlisle, C. Coore, M. Ennis, S. Fazal, L. Gilbert, T. Lalani, N. Mahmood, C. Persaud, R. Pallotto and K. Rogers

Community members: A. Siddiqi and C. Viney

Trustee members: J. Nathan (Member at Large) and B. Pang (Vice-Chair)

Staff members: Elementary Vice-Principal, Silver Pines Public School P. Yeates, Associate Director, Schools L. Johnstone and Elementary Principal, Inclusive School and Community Services P. Woods

Also in attendance: Administrative Assistant A. Ballard

Regrets: Parent member K. Ross and Secondary Principal, Markville Secondary School P. Obadia

Absent: Parent/Community member N. Mya

CALL TO ORDER

PEAC Chair M. Ennis called the meeting to order at 7:07 p.m.

ROLL CALL

PEAC Chair M. Ennis noted regrets from Parent member K. Ross and Secondary Principal, Markville Secondary School P. Obadia.

APPROVAL OF AGENDA

(*)1. Moved by C. Persaud, seconded by K. Rogers:

That the agenda be approved as written

- Carried -

57 PEAC MINUTES PAGE 2 April 12, 2016

DECLARATION OF CONFLICT OF INTEREST

PEAC Chair M. Ennis asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.

SPECIAL ANNOUNCEMENTS

PEAC Chair M. Ennis acknowledged PEAC members who have completed their term Action were invited to attend the meeting. Unfortunately, previous members were unavailable Item so their certificates of recognition will be forwarded to them.

She announced the new members on the committee included Parent members C. Carlisle, S. Fazal, R. Pallotto and the SEAC Community representative C. Viney.

Request for Extension to Parent Member Terms

PEAC Chair M. Ennis explained a one-year membership extension is being requested in order to respond to a reduction in meeting dates resulting from recent changes to the PEAC operational by-law.

2. Moved by M. Ennis, seconded by T. Lalani:

That the Parent, Family and Community Engagement Advisory Committee (PEAC) recommend to the York Region District School Board that the term of the following four newly appointed PEAC Parent members: C. Carlisle, M. Ennis, S. Fazal and R. Pallotto, be extended from October 31, 2016 to October 31, 2017.

- Carried -

M. Ennis noted the impacted members should indicate their interest in extending their Action term to October 31, 2017 as soon as possible. She mentioned the communication and Item application process for all other members will remain the same. Applications from all parents are encouraged in order to provide good PEAC representation within communities.

MOMENT OF REFLECTION

Parent member K. Rogers presented the Moment of Reflection based on a quote by Lily Tomlin which highlighted the importance of persistence and dedication and beginning Action changes with oneself. K. Ross will deliver the Moment of Reflection at the May 10, 2016 Item PEAC meeting.

58 PEAC MINUTES PAGE 3 April 12, 2016

APPROVAL OF MINUTES

(*)3. Moved by C. Persaud, seconded by A. Siddiqi:

That the minutes of the March 8, 2016 Parent, Family and Community Engagement Advisory Committee meeting be approved as written.

- Carried -

REGIONAL PARENT SYMPOSIUM AND PARENT ADVOCACY

Members of the Regional Parent Symposium steering committee T. Lalani, C. Persaud, K. Rogers and P. Woods provided an overview of the third annual Regional Parent Symposium held March 30, 2016. P. Woods highlighted the importance of parental involvement and shared the parents’ commitment, passion and dedicated work in organizing the event. The symposium focused on math, modern learning and mental health and encompassed student achievement and well-being from a parent’s perspective.

Parent member T. Lalani summarized the importance of providing the PEAC with input from this event and gave a brief history of how the symposium developed. She explained parents were interested in learning opportunities similar to the conferences run for Board staff and students. After applying for a Parents Reaching Out (PRO) Grant and Board support the event became a reality. She acknowledged the countless hours of planning, hard work, parent engagement and volunteerism by staff and parents that go into this event.

Parent member C. Persaud gave her perspective after two years of supporting the event. She encouraged parents to consider getting involved next year.

Parent member K. Rogers provided her insight into the event. She noted this is an exceptional conference, well organized and inspiring. She noted there has been an increase in attendance and interest from the community and urged everyone to attend the conference and/or participate as a volunteer.

Elementary Principal, Inclusive School and Community Services P. Woods provided insight into the symposium workshops and PEAC members provided feedback and input on the workshops they attended such as resiliency, breaking barriers, encouraging advocacy and high school math. Parent member C. Coore mentioned a parent and staff masters of ceremonies would be a positive addition at future symposiums and praised the innovative idea of directional signs for attendees. It was noted that feedback received from the online surveys will be used to plan future events.

Associate Director of Education, Schools L. Johnstone provided context for some introductory comments made at the event.

59 PEAC MINUTES PAGE 4 April 12, 2016

Parent member N. Mahmood shared his experience with the live stream. He questioned how these resources can be accessed by a wider audience. P. Wood explained considerations associated with recording workshops such as copyright, timing and access.

Elementary Principal, Inclusive School and Community Services P. Woods provided insight into a Board-wide resiliency project which focuses on workshops and resources for schools and teachers. Associate Director Johnstone highlighted available funding through the Ontario Institute of Studies in Education (OISE).

Parent member T. Lalani spoke about the development of programs, the expansion of resources, the involvement of community agencies in presentations, feedback opportunities and the involvement of Board staff and community agencies at future workshops.

Principal Woods summarized PRO Grants, Ministry and Board funding and the funding application process. He spoke about proposals, themes and innovative ideas for future symposiums, foundational practices, partnerships with parents and the communication process.

P. Woods referenced the importance of parent advocacy as outlined in one of the workshops. He mentioned the responsibility of PEAC members to support local and regional school councils by providing a parent’s voice in the area of involvement, engagement and advocacy. He explained advocacy requires communications, facilitation and self-regulation skills. He noted the workshop helped to engage parents to work together in partnership and focus on student engagement and well-being in order to provide the best outcomes for all schools, students and community members. He stressed the importance of parent engagement and the need to enhance schools and student success. He acknowledged parent involvement matters and is part of school community makeup. He noted the importance of building relationships, establishing school expectations, enhancing a positive environment for students, understanding parent expectations, communication between parents and teachers and understanding and representing all school community demographics. He acknowledged the Board of Trustees is responsible for establishing policies, but parents can provide feedback and assist with establishing school practices. He explained the important role parents play with regard to advocating for students with special needs.

Principal Woods clarified the use of advocacy cards and stated they are not only for students with an Individual Education Plan. He explained all students can be accommodated in some way to assist them in their learning. These cards are a recommendation, not a requirement, and are available on the Student Services area of the Board website.

60 PEAC MINUTES PAGE 5 April 12, 2016

Elementary Principal, Inclusive School and Community Services P. Woods responded to issues raised about relationships between school councils and schools and the need to have good communications and understand the rights and responsibilities of the school council and school community.

PEAC Chair M. Ennis thanked Principal Woods and Parent members T. Lalani, C. Persaud and K. Rogers for the presentation and for their insightful comments and suggestions.

(*)4. Moved by L. Gilbert, seconded by N. Mahmood:

That the Parent, Family and Community Engagement Advisory Committee receive the Regional Parent Symposium and Parent Advocacy presentation for information.

- Carried -

STAFF REPORT

The Staff Report was attached to the April 12, 2016 agenda for information.

Elementary Principal, Inclusive School and Community Services P. Woods highlighted some of the workshops listed in the report.

Date and time information will be forwarded to members regarding the Chinese Parent Action Workshop at Parkview Public School. Item

(*)5. Moved by A. Siddiqi, seconded by T. Lalani:

That the Parent, Family and Community Engagement Advisory Committee receive the Staff Report for information.

- Carried -

REPORT FROM THE BOARD

The Report from the Board was attached to the April 12, 2016 agenda for information.

PEAC Vice-Chair B. Pang highlighted that the collective agreement between the York Region District School Board and the Canadian Union of Public Employees (CUPE), Local 1734 has been ratified.

61 PEAC MINUTES PAGE 6 April 12, 2016

(*)6. Moved by R. Pallotto, seconded by A. Siddiqi:

That the Parent, Family and Community Engagement Advisory Committee receive the Report from the Board for information.

- Carried -

COMMUNICATIONS SUB-COMMITTEE UPDATE

Parent member T. Lalani provided an overview of the Communications Sub-Committee meeting and noted new members received their formal orientation. Other discussion items included planning for the upcoming year, membership and planning for the next Regional Parent Symposium.

PEAC Chair M. Ennis acknowledged a parent member’s request to provide new Action members with audio visual orientation materials which could help give members insight Item and understanding into meeting protocol.

(*)7. Moved by C. Viney, seconded by K. Rogers:

That the Parent, Family and Community Engagement Advisory Committee receive the Communications Sub-Committee update for information.

- Carried -

PROMISING PRACTICES AND CHALLENGES

A promising practice was shared regarding the Community Ambassador Training Program which provides families with information, resources and supports from various regional stakeholders.

Parents shared a challenge regarding the application and decision-making process of PRO Grants in schools and re-educating those involved in the process.

Parent advocacy information and other helpful tips, available on the Board website, were shared with members.

Another promising practice was shared regarding the positive strategies, problem- solving techniques and outcomes of a secondary school traffic safety issue.

Note: Parent member C. Carlisle withdrew from the meeting at 8:45 p.m.

62 PEAC MINUTES PAGE 7 April 12, 2016

POLICY UPDATES

PEAC Chair M. Ennis reminded members to review working document policies posted on the Board’s public website. She stated members are encouraged to bring feedback Action to any PEAC meeting for discussion and submission to the Policy and By-Law Item Committee.

FUTURE PRESENTATIONS

M. Ennis mentioned Committee members may provide input regarding topics for upcoming presentations using the PEAC Presentation Request Form. Requests should Action be forwarded to Administrative Assistant A. Ballard. The following topics are currently Item pending.

 Poverty in York Region – May 10, 2016  Health and Physical Education Curriculum – Pending

ADJOURNMENT

(*)8. Moved by C. Viney, seconded by R. Pallotto:

That the Parent, Family and Community Engagement Advisory Committee meeting adjourn at 8:47 p.m.

- Carried -

YORK REGION DISTRICT SCHOOL BOARD

2016 – 2020 CAPITAL STRATEGY

Background:

Last year, trustees approved the 2015 – 2019 Capital Strategy Report which was a comprehensive review of all schools in the Region including school by school enrolment projections, capacity and school utilization information, and portable use. It also provided information on small schools, French Immersion and residential development trends.

The 2016 - 2020 Capital Strategy builds on the comprehensive review undertaken in 2015.

This year’s Strategy reports on new pupil place requirements which will serve as the basis for the Board’s multi-year capital funding request to the Ministry of Education; elementary and secondary utilization; and proposed pupil accommodation review areas.

1. Capital Strategy Goals: The goals of the Board’s Capital Strategy are provided below. The implementation of each goal is subject to Ministry approvals and funding.

A. To provide community schools for all students wherever possible.  Designate school sites in new community areas.  Review residential development applications as part of the municipal planning process to determine school accommodation requirements.

B. To provide permanent accommodation to match sustainable community growth in a timely fashion.  Annually review 10 year enrolment projections for all schools.  Submit business cases to the Ministry of Education for new pupil places where student threshold has been reached and surrounding pupil places are utilized.  Construct new schools/additions with a capacity to align with long term sustainable enrolment.

C. To minimize the reliance on portable accommodation.  Use portables for temporary accommodation.  Locate portables at holding schools until a viable threshold is reached for a new school or at existing schools experiencing peak enrolment.

D. To replace older school facilities where conditions warrant.  Review facility condition and renewal needs for all schools.  Focus on schools with facility and site constraints as well as accommodation pressures from new development.

E. To utilize excess capacity within the system wherever practical.  Consider existing vacant pupil spaces when locating programs such as French Immersion and Gifted or other board uses (e.g. administrative requirements).  Encourage partnerships with municipalities and other agencies in locations with excess capacity according to Board Policy 422, Facility Partnerships.

64 2016 – 2020 Capital Strategy Page 2 of 3

F. To combine schools and/or undertake pupil accommodation reviews where circumstances warrant according to Board Policy #463.0, Student Accommodation Review.  Prepare a Capital Strategy to identify small and/or underutilized schools, and areas of decline.

2. Elementary and Secondary Utilization

At the elementary panel, student enrolment currently utilizes 91 per cent of the Board’s school capacity. Because areas of growth are not always in proximity to areas of available pupil places, there will be a continued need for new pupil places to serve these areas.

At the secondary panel, student enrolment currently utilizes 97 per cent of the Board’s school capacity with moderate fluctuations expected over the next 5 years. The Board’s secondary school utilization is based on current approved school construction projects to 2017, including the opening of a new high school in Markham in 2017.

3. Capital Strategy List (Appendix A)

The 2016 – 2020 Capital List proposes 4 new elementary schools, 1 replacement school and 1 secondary school. New schools and school replacements may include partnerships with other school boards, municipalities and early childhood education and community service providers. Replacement schools are a critical part of the Capital Strategy designed to improve the effectiveness of existing schools.

4. Proposed Pupil Accommodation Reviews (Appendix B)

In accordance with Policy #463.0, Student Accommodation Review, a separate report will be presented by staff, to the Board of Trustees, proposing that pupil accommodation reviews be considered for Newmarket Central (J.L.R. Bell Public School) and Markham Thornhill (Stornoway Crescent Public School).

At this early stage in the process, staff is proposing that planning areas be considered rather than specific schools since accommodation solutions for J.L.R. Bell Public School and Stornoway Crescent Public School will be found within the broader geographic planning area. Determining which schools in the planning area should be included in the review will be part of a separate report (the Initial Staff Report), which is described in Board Policy #463.0, Student Accommodation Review.

Consultation Process:

The draft 2016 – 2020 Capital Strategy was reviewed by senior staff.

Relationship to Board Priorities:

Mission, Vision, Values: Responsibility

We are individually and collectively responsible for creating the best possible school community to support the achievement and well-being of all individuals. We are responsible for the delivery of effective and sustainable educational programs and stewardship of Board resources.

65 2016 – 2020 Capital Strategy Page 3 of 3

Trustees’ Multi Year Plan: Stewardship of Board Resources

Align human and financial resources with Board priorities by:  Demonstrating professionalism and accountability for high standards of practice in all Board operations.  Enhancing confidence in public education.  Ensuring new initiatives are focused and attainable.  Modeling continuous environmental sustainability.

Estimated Cost:

Not applicable

Timeline:

Not applicable.

Recommendations:

That the York Region District School Board approve the following recommendations:

1. That the 2016 – 2020 Capital Strategy Report be received for information.

2. That the 2016 – 2020 Capital Strategy List be approved for submission to the Ministry with supporting Business Cases when requested.

Communications Implementation Plan:

Property Management Committee April 19, 2016 Board Meeting May 4, 2016 Post on YRDSB website Following Board meeting

Appended Data:

Appendix A – Capital Strategy List Appendix B – Pupil Accommodation Reviews

Respectfully submitted,

S. Yake Coordinating Superintendent, Human Resources, Plant and Planning Services

April 19, 2016

For further information, please contact S. Yake, Coordinating Superintendent, J. Ross, Senior Manager, Planning and Property Development or J. Parappally, Director of Education.

66 APPENDIX A 2016 - 2020 CAPITAL STRATEGY LIST

For Submission to the Ministry of Education * Proposed Proposed Project Name Municipality Opening Capacity

2018 Cathedral #2 ES (Dual FI) Markham 615 2018 Block 12 ES Vaughan 615 2019 Cornell #4 ES Markham 615 2019 Sharon PS (Replacement) / New School East Gwillimbury 615 2019 Aurora 2C ES Aurora 615 2020 Block 11 SS Vaughan TBD *Timelines are contingent on receiving required approvals and permits from all authorities having jurisdiction prior to construction start dates.

Emerging Projects Year Project Name Municipality Proposed TBD Block 40 ES (South site) Vaughan 615 TBD Cornell ES Markham 615 TBD Holland Landing ES East Gwillimbury 615 TBD Kleinburg / Nashville ES Vaughan 615 TBD Markham Centre ES Markham 615 TBD Newmarket SE ES / School Addition Newmarket TBD TBD New School / School Addition Markham / Richmond Hill TBD TBD North Leslie ES Richmond Hill 615 TBD Oak Ridges ES Richmond Hill 615 TBD Queensville ES East Gwillimbury 615 TBD Stouffville DSS (Addition) Whitchurch-Stouffville TBD TBD Stouffville NW ES Whitchurch-Stouffville 615 Emerging projects listed in alphabetical order.

APPENDIX B

PROPOSED PUPIL ACCOMMODATION REVIEWS

In accordance with Policy #463.0, Student Accommodation Review, staff may propose a pupil accommodation review of a school or group of schools to trustees for a number of reasons including:

 Utilization  Student Programming/Course Availability  Facility Condition  Enrolment size  Accessibility/AODA compliance  Site Limitations  Specialized Space (E.g. Labs, Gyms, IT)

In the most recent Guide to Pupil Accommodation Reviews, the Ministry of Education identified the most important goal of a pupil accommodation review as providing students with improved educational options and opportunities through enhanced program delivery. Whether that is achieved with a larger combined enrolment and/or newer facility, by bringing students together through a school consolidation, school boards are often able to offer a better educational experience.

The 2015 – 2019 Capital Strategy included a Small Schools section which identified those schools with an enrolment of 200 students or less. In the 2015 – 2016 school year, staff continued to review its small schools, and further focused on very small schools (defined by the Ministry in the School Board Efficiencies and Modernization Consultations as having enrolment less than 100) for the following reasons:

Program

Low enrolment impacts the following:

 Student programming and supports such as special education, ESL (English as a second language) and library.  The ability to offer a variety of extracurricular (co-curricular) opportunities, including those activities offered by lunch time and after school service providers.  Instructional challenges presented by cohorts with smaller numbers (sometimes fewer than 10).  School organizations that require combining 3 grades in one classroom.  Lower numbers of staff at the school for teacher collaboration, student supervision, and undertaking school and Board-wide initiatives.

Funding

 Changes to Ministry funding allocation for principals, vice-principals, office support staff and administrative supplies has shifted funding away from very small schools.  Ministry funding for staffing results in boards directing additional funds for small schools from the total staffing allocation to provide classroom and student support programming.  The Ministry has begun to eliminate Base Top-up Funding through the School Facility Operations and Renewal Grant.  Beginning in 2015–16, school boards are required to direct 80 per cent of School Condition Improvement (SCI) funding to key building components (for example, foundations, roofs, 68

windows) and systems (for example, HVAC and plumbing). School boards are allowed to use the remaining 20 per cent of SCI funding to address any locally identified needs. This means that SCI eligible projects will tend to be larger in scope over fewer schools. These changes reduce a school board’s ability to do smaller projects at more schools.  If renewal costs exceed 50 per cent of value of the school building, then ministry approval is required to proceed with the project. Small schools with low asset (building) value will require ministry approval to proceed.

Proposed Pupil Accommodation Reviews

As of October 2015, the Board operated three very small schools with an enrolment less than 100 students: Queensville Public School, J.L.R. Bell Public School, and Stornoway Crescent Public School.

As outlined in the 2015-2019 Capital Strategy, Queensville Public School will eventually be replaced once new growth occurs in the community. In the event that development is delayed, or the number of units significantly reduced, then staff would reassess the need for a pupil accommodation review process for the East Gwillimbury planning area.

Both J.L.R. Bell Public School and Stornoway Crescent Public School are projected to remain at their current enrolment levels. Staff is proposing that pupil accommodation reviews be considered for Newmarket Central (J.L.R. Bell Public School) and Markham Thornhill (Stornoway Crescent Public School).

Accommodation solutions for J.L.R. Bell Public School and Stornoway Crescent Public School will be found within the broader geographic planning area. Determining which schools in the planning area should be included in the review will be part of a separate report (Initial Staff Report) to the Board of Trustees as described in Board Policy #463, Student Accommodation Review.

ROUTINE

YORK REGION DISTRICT SCHOOL BOARD

MEETINGS AND EVENTS

MAY AND JUNE 2016

May 3, 2016 Policy and By-Law Committee Meeting 4:30 p.m. Room 200

May 3, 2016 Board Meeting 7:30 p.m. Board Room

May 5, 2016 Special Education Advisory Committee Meeting 7:00 p.m. Board Room

May 10, 2016 Parent, Family and Community Engagement 7:00 p.m. Advisory Committee Meeting Board Room

May 12, 2016 Equity and Inclusivity Advisory Committee Meeting 7:00 p.m. Board Room

May 17, 2016 Property Management Committee Meeting 5:00 p.m. Room 200

May 17, 2016 Board Standing Committee Meeting 7:00 p.m. Board Room

May 24, 2016 Audit Committee Meeting 4:30 p.m. Room 200

May 24, 2016 Budget Committee Meeting 7:00 p.m. Board Room

May 31, 2016 Chair’s Committee Meeting 2:00 p.m. Room 103

May 31, 2016 Budget Committee Meeting (Tentative) 7:00 p.m. Board Room

June 1, 2016 Joint Board Consortium Meeting 3:00 p.m. Board Room

June 2, 2016 Special Education Advisory Committee Meeting 7:00 p.m. Board Room

June 7, 2016 Policy and By-Law Committee Meeting 4:30 p.m. Room 200

June 7, 2016 Board Meeting 7:30 p.m. Board Room

June 14, 2016 Chair’s Committee Meeting 2:00 p.m. Room 103

June 14, 2016 Property Management Committee Meeting 5:00 p.m. Room 200

June 14, 2016 Board Standing Committee Meeting 7:00 p.m. Board Room

June 21, 2016 Board Meeting 7:30 p.m. Board Room

May 3, 2016

For further information, please contact Lisa Reinhardt, Assistant Manager, Board and Trustee Services or the Director of Education.