University of Southampton Health & Safety Risk Assessment Version: 2.3/2017
University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Risk Assessment
Risk Assessment for the Ec n mic S cie The Hobbit Pub Date 8/10/2020 activity of Unit/Faculty/Directorate Assessor Elisha Shivnani (President)
Line Manager/Supervisor Signed off Responsible manage ignature: Responsible manage ignature:
Print name: E HA SecondH A Sign off Aycha Ates Di Adamo02/10 /2020 Date: Print name:E HA H A Date (Vice President) 02/10/2020
PART A (1) Risk identification (2) Risk assessment (3) Risk management Hazard Potential Who Inherent Residual Further controls Consequences might be Control measures (use the risk (use the risk harmed hierarchy) hierarchy)
(user; those nearby; those in
the vicinity;
members of the public)
Likelihood Impact Score Likelihood Impact Score
1 18 University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Covid-19 Students being infected by All 2 4 8 - All students will be in groups of 6 1 4 4 - Send students coronavirus and the virus participants with at least one committee home ho don t spreading member. Due to the new policy adhere to of no multiple groups of 6 we will guidelines and be running the event staggered contact police if therefore no more than 1 group necessary of 6 will be in the hobbit at any - Recommend to one time. students that they - Group 1: 6pm-8pm and Group 2: all sign up to the 8pm-10pm covid-19 saliva - Ensuring Economics Society testing and that collects the contact details of all they have recently members attending encase of a completed one possible outbreak before attending - Ensure all students conform to - Remind students wearing a mask when not eating of the or drinking Southampton - Ensure all students are social Uni ersit s ne distancing by at least 1 metre code of conduct - Ensure all students have access to as well as hand sanitiser or a place to wash government their hands guidelines. - Ensure all students remain in - Report any groups of 6 and that they do not incident after the mix with other groups of 6. event to the - Limit students shouting and university. singing when not wearing a mask - If a member gets - Ensure they have downloaded the covid-19 they NHS covid-19 app and that they must notify the university, 2
University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 log their details with test and economics society trace. and the NHS test and trace - All members to be notified that they will have to isolate for 14 days and attempt to take a test where possible. - Students to be advised to follow any government guidelines and procedures at the time.
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University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Alcohol or Alcohol Poisoning All alcohol 3 2 6 - Students to be warned prior that 1 1 1 - Anybody in the drink spiking Intoxication drinking excessive drinking is unacceptable group who Violent behaviour participants - Committee members to remain is drunk and not Injury or medical emergency sober to keep an eye on everyone able to walk safely Reluctance to obey to social distancing and prevent all hazards should be sent - The consumption of alcohol will home, ideally take place at licensed premises. with a friend. If The conditions on the license will required, use a be adhered to and alcohol will not taxi. be served to customers who have - Seek help from drunk to excess. bar staff or - Drinking games will not take place emergency as part of the society event. services if - Excess drinking will be controlled. necessary - Normal bar staff will be in - Remind students attendance. continuously - Normal contract Security Staff will throughout the be in attendance (if used at evening of venue). appropriate - Emergency services can be drinking and contacted from the venue. continuously - Security staff & Bar Staff provide monitor them first aid cover. - Ensure that - Avoid large groups of people students are often - Students to be reminded not to ordering non- leave drinks unattended alcoholic drinks
- End the evening early if people seem too intoxicated 4
University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 - End the evening before 10pm so everyone can be on their way home before a mass exit from venues - If someone is spiked called emergency services alert bar staff and stop all other students from drinking and potentially cancel the event.
Slips, trips Injury that could require All 2 2 4 - Venue is in good condition with no and falls medical attention participants major trip hazards. - Bar staff monitor the condition of the floors & mop up split drinks. - Security staff & Bar Staff provide first aid cover.
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University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Unacceptabl Damaging the reputation of All 2 3 6 - The event will be run by 1 3 3 - Student to e behaviour SUSU, Economics Society and participants members of the society continuously be e.g violence, the university committee. There will be at least reminded racism, lack one committee members for throughout the of social distancing, every 5 students e ening of SUSU s lack of - Committee members to remain guidelines adhering to sober at all times - Students to be rules - Committee members and society reminded to be members to ha e read SUSU s careful of what Expect Respect Policy they share online - Participants to be reminded to be - Any students who respectful of others breaks these rules - Remind them that SUSU believes to be sent home everyone should be able to enjoy and reported to their time at university and all the the university experiences that go along with before the that. SUSU has a zero-tolerance situation escalates approach regarding - Students at the discrimination, prejudice, hate time of the crime, racism, sexual misconduct, incident to be and any victimisation through any removed from the activity. situation and a committee member to introduce some form of conflict resolution with the help of venue staff or emergency 6
University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 services if necessary
Fire Death, smoke inhalation, All 1 4 4 - Venue responsibility to conform burns participants to fire safety guidelines such as Fire alarm system in place and access to all emergency exits to be kept clear. - Students to be informed of the protocol for safe exiting of each venue before entering and students to be made aware of the fire exits upon arriving at the venue.
Medical Risk to health All 1 4 4 - Ensure we are aware of any - emergency Participants medical conditions prior to the event - Ensure emergency services can be contacted from the venue. - Security staff & Bar Staff to provide first aid cover.
PART B – Action Plan Risk Assessment Action Plan
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University of Southampton Health & Safety Risk UniversityAssessment of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Version: 2.3/2017
University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Part Action to be taken, incl. Cost By whom Target Review Outcome at review date no. date date
Responsible manage ignature: Responsible manage Responsible ign manage ature: ignature: Responsible manage ignature: Responsible manager s signat re: Responsible manager s signat re:
Print name:PrintE name:HA H ElishaA Shivnani 02/10/2Print02Date:0 namDate: e:PrintEPrint name:HA nam H Elishae:AE ShivnaniHA H A Date: 02/10/2Date020 Date: Print name:E HA H A Date 8/10/20 8/10/2002/ 10/2020 02/10/2020
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18 18 University of Southampton Health & Safety Risk Assessment Version: 2.3/2017 Assessment Guidance 1. Eliminate Remove the hazard wherever possible which If this is not possible then explain why negates the need for further controls 1
2. Substitute Replace the hazard with one less hazardous If not possible then explain why 2
3. Physical controls Examples: enclosure, fume cupboard, glove Likely to still require admin controls as well 3 box
4. Admin controls Examples: training, supervision, signage 4
5. Personal protection Examples: respirators, safety specs, gloves Last resort as it only protects the individual 5
Impact Health & Safety Risk process 1. Identify the impact and likelihood using the tables above. 5 5 10 15 20 25 1 Trivial - Very minor injuries e.g. slight 2. Identify the risk rating by multiplying the Impact by the insignificant bruising likelihood using the coloured matrix. 2 Minor Injuries or illness e.g. small cut or
4 4 8 12 16 20 3. If the risk is amber or red identify control measures to reduce abrasion which require basic first the risk to as low as is reasonably practicable. aid treatment even in self- administered. 3 3 6 9 12 15 4. If the residual risk is green, additional controls are not 3 Moderate Injuries or illness e.g. strain or necessary. sprain requiring first aid or medical LIKELIHOOD 5. If the residual risk is amber the activity can continue but you 2 2 4 6 8 10 support. must identify and implement further controls to reduce the risk 4 Major Injuries or illness e.g. broken bone to as low as reasonably practicable. requiring medical support >24 1 1 2 3 4 5 6. If the residual risk is red do not continue with the activity until hours and time off work >4 weeks. additional controls have been implemented and the risk is 5 Severe Fatality or multiple serious injuries
reduced. extremely or illness requiring hospital 1 2 3 4 5 7. Control measures should follow the risk hierarchy, where significant admission or significant time off work. appropriate as per the pyramid above. IMPACT 8. The cost of implementing control measures can be taken into account but should be proportional to the risk i.e. a control to Likelihood reduce low risk may not need to be carried out if the cost is high but a control to manage high risk means that even at high 1 Rare e.g. 1 in 100,000 chance or higher cost the control would be necessary. 2 Unlikely e.g. 1 in 10,000 chance or higher 3 Possible e.g. 1 in 1,000 chance or higher
4 Likely e.g. 1 in 100 chance or higher 5 Very Likely e.g. 1 in 10 chance or higher
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University of Southampton Health & Safety Risk Assessment Version: 2.3/2017
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