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54Th Annual Meeting

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54Th Annual Meeting 54th Annual Meeting Lake Columbia Property Owners Association Sunday, May 6, 2018 1:00 P.M. Columbia Central High School, Auditorium 54th ANNUAL MEETING AGENDA PRESIDENT John Gosinski Welcome Message Confirm we have a quorum Pledge of Allegiance Introduction of Officers/Directors/Employees Voting Closes at 1:30 P.M. OPEN DISCUSSION Membership OFFICER REPORTS Vice President Paul Bates Selection of Election Tellers Can only be from Bayview Shores, Grand Pte/Blakely Shores, Holiday Shores I or II, Cambridge/Fletcher/Imperial Shores, or Sherwood/Hill N Shores Secretary Malissa Trenkle Review of 2017 Minutes/Motion Treasurer Bob Callison 2017 Budget performance 2018 Budget and key expenditures planned REPORTS Lake Management Items Dam Update John Gosinski Fish Update Todd Wanty Unofficial Election Results John Gosinski Southern Shores Riviera Shores Royal Shores Closing Comments/Adjournment John Gosinski Meeting Etiquette 1. Please turn you cell phone to silence or vibrate. Please sign in at the counter. 2. After the Pledge of Allegiance, members will have 30 minutes to state questions or concerns. 3. One person speaks at a time; no side conversations. Speak so you can be heard by everyone in the room. Introduce yourself & state the shore you are from. Please be respectful of each other. 4. Individual Members will have the opportunity to speak on 3 different questions or concerns. 5. Each topic will be limited to 3 minutes each, please stay on topic & be specific- use your 3 minutes wisely. (If another member spoke about your topic just before you, don't bring it up again. We should all assume everyone heard it the first time.) 6. Read the Agenda before stating a concern. It may be a topic the board may already be taking care of. (Unless you have new information to give the board, they are already aware of the concern.) 7. It is mandatory that members contact their shore director or the office at least 1 week prior to a meeting with their questions or concerns so the whole board can be made aware of it. This gives the director a chance to be proactive & possibly have a plan or solution to present to the rest of the board before the next meeting occurs. 8. As our attorney stated at the November 2016 meeting: The members' main source of recourse should be through their shore directors. These are the people that the shore members voted onto the board to represent them. These 9 directors have been entrusted by their shore members to make decisions on behalf of their entire shore. 9. Once the 30 minute open session is closed, it should be understood by all that the board's priorities for the rest of the meeting should revolve around getting business for the LCPOA taken care of in a timely fashion. Discussions during this remaining time period will be by board members only. L.C.P.O.A. 53rd ANNUAL MEETING May 7, 2017 – 1:00 pm Board Attendance: Paul Bates Dennis Blain Dave Butski Dave Dahl John Gosinski Suhale Manzoor Ron Phelps Mike Olszewski David Francis Guests: None John Gosinski: Board President welcomed the membership, confirmed we had a quorum, led the Pledge of Allegiance, Introduction of Officers/Directors, Thanked Employees, and announced voting closes at 1:30. OPEN DISCUSSION: Issue 1: John Niehaus, Royal Shores: Inquired why there was not a balance sheet included in packet, the condition of the roads around the lake and the status of the dredging. Conclusion: John Gosinski responded that some residents have applied for dredging permits and were granted permission from us to do the dredging on their own. He also explained how the Department of Transportation for Jackson County is in charge of the roads around the lake and the board has been in contact with them. Issue 2: Coleen Crampton, Royal Shores: Stated that she tried to get an engineering company to do a presentation at a meeting so people can see how bad the southern end of the lake is, it would cost $1,700, the board did not approve. She also pointed out that there is not a financial statement in the packet. She is also concerned that her request to view all of the mowing contractors invoices was denied when she came into the office. She is interested in everything he gets paid to do over and above what's in his mowing contract. Conclusion: John Gosinski replied that our attorney advised that she submit her request in writing along with a viable reason for viewing, then the office could prepare for her to come in and view. Issue 3: Trish O'shea, Royal Shores: Stated that for 6 years she has asked that we not put the dock next to the swim area at Karen Ct Park, she suggests we put the dock on the other side of the boat ramp. She also stated as far as the dredging goes studies have already been done, it doesn't just effect those 24 people down at the end of the lake, just get it done. She also stated that she heard that the police were called on a board member at the annual picnic last year. Conclusion: John Gosinski explained that we are in the process of moving the Karen Ct swim area to match the DEQ permits on file. No board members present heard of the police being called at the picnic. Issue 4: Mike Jones, Bayview Shores: He explained that the roads around the lake are county owned and the gas tax is what pays for road repairs. He explained how special assessments for repair work. Conclusion: The Board thanked him for his explanation. Issue 5: Ken, Royal Shores: Asked why we can't just put the dredging information from the engineers on our website, and what ever happened with the tree issue from last year? Conclusion: John Gosinski stated that the board agreed to cut down the trees to give a potential buyer a better view of the lake. Issue 6: Bill Elsesser , Riviera Shores: Stated there is a financial sheet included in the packet that compares 2015 and 2016. He would like to see the weed control amounts broken down like the other expenses, and asked why the trash expenses were higher in 2016 than in 2015? Conclusion: Ron Phelps explained that the weed control is under in the account Repair & Maintenance, and the trash expense went up due to consumer price index increase and gas prices will effect price also. Issue 7: Todd Wanty, Southern Shores: As the past president of the Brooklyn/Irish Hills Chamber of Commerce and on behalf of The Chamber of Commerce I would like to present the Spruce Award to The Lake Columbia Property Owners Association. The community has recognized your hard work on the beautification taking place in the parks the past few years. Vice President's report: Paul Bates asked for 2 volunteers to help count the votes that are not from the shores that are running. The Shores up for election this year are Bayview, Grand Pointe/Blakely, and Cambridge/Imperial Fletcher which has no candidates. Approved by: John Gosinski (President): Dated: May 6, 2018 Page 1 of 2 L.C.P.O.A. 53rd ANNUAL MEETING May 7, 2017 – 1:00 pm Board Attendance: Paul Bates Dennis Blain Dave Butski Dave Dahl John Gosinski Suhale Manzoor Ron Phelps Mike Olszewski David Francis Guests: None Secretary's report: Suhale Manzoor Motioned to approve the annual meeting minutes from May 1 2016, Dennis Blain 2nd, All in Favor. Treasurer's report: Ron Phelps reported The Audit for year‐end 2016 has just been finalized and is included in the meeting packet. The audit was done by Baker, Eaton & Owen. They reported that the financial statements presented fairly, and that they saw no abnormalities. Our monthly financial statements are sent to a separate accountant Patrick Walz from Bond, CPA. He reviews them on a monthly basis. At year‐end 2016, the Lake Columbia Property Association had total assets of $1,339,607 which is about 5% less than the end of year 2015. Cash at the year‐end of 2016 was $473,231 a decrease of $103,883 or 18% from 2015 year end. The Main contributing factors to the decrease of cash on hand were legal expenses that exceeded the 2016 budget by $44,000 for the Scollard case, the fence litigation and the state mandated By‐Law revision. All of these litigations have been finalized with the settling of the fence case with Columbia Township. The unforeseen sea wall repairs at Archwood and Southern shores not included in the 2016 budget totaled $35,000. Finally our trash service exceeded our 2016 budget by $19,000. The 2017 Budget includes items for park improvements, an increase of security, weed control, fish stocking, our new Lake Columbia Activities Committee and the upcoming 4th of July Picnic and Fireworks to name a few. Financial Policy changes that occurred in 2016 included that the President, Secretary, and the Treasurer would be our Lake Columbia Property Owners Association designated check signers and that we would require 2 signatures on all checks to be signed. John Gosinski motioned to approve the Treasurer's Report, Dennis Blain 2nd. All in favor, Motion carried. A. Dam Update: John Gosinski reported that everything is fine with the dam, previous repairs are holding up well and the continued weekly maintenance of the surrounding dam area will continue. B. Fish Update: Todd Wanty reported back at the beginning of December we stocked 2039 walleye and 1800 perch for a total cost of $7000 with member donations totaling 3036.00.
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