HANDBOOK OF TECHNICAL SERVICES COMMERCIALLY AVAILABLE FOR

second edition

Compiled and Edited by

Sharon F. Scott

with assistance from

Shirley Blakeney

State of Arizona Department of , Archives and Public Records LIBRARY EXTENSION SERVICE 1981

INTRODUCTION

I. SCOPE AND PURPOSE OF THIS PUBLICATION

The concept of a State Library Agency publishing a monograph dealing with a specific subject is not new. The Texas State Library for example has often published manuals for the practice of technical services (Texas State Library: A Technical Services Manual for Small Libraries (Monograph no. 3, 1965)). Frequently such publications have been later issued by those companies dealing with library topics (Scarecrow Press, Libraries Unlimited, etc.), but owe their original existance to state library staff members simply trying to do their jobs more effectively.

A thorough analysis of the options in catalog cards commercially available has never been done. The foremost reason for this is that until lately, so few options have been available that no exhaustive study was necessary. Even recently published monographs of authority such as AKERS' SIMPLE LIBRARY CATALOGING (6th ed., Scarecrow Press, 1977) devote only a few pages to the topic and conclude by exhorting the library to 11 write to each company and request their specifications, order forms, and latest prices in order to determine which service most nearly conforms to your library's policies, 11 (p. 259). This glib statement is, in fact, far easier said than done. Moreover, the prospect of fifty or a hundred libraries doing it individually also dismayed us. Finally, we realized that anything we might publish on the matter would soon go out of date.

The purpose of the handbook therefore is to provide current information which can be annually or semi-annually updated on cataloging and processing. The vendors selected on the basis of their likelihood of use and outstanding service features.

II. BRIEF HISTORY OF CENTRALIZED CATALOGING SERVICES

The need for centralized cataloging services was recognized very early in the development of libraries in America. Charles Jewett proposed in 1853 for example that the Smithsonian Institution should distribute 11 Stereotyped" cataloging information.

Melville Dewey, at the first meeting of the American Library Association called for a plan for "The preparation of printed titles for the common use of libraries." Dewey felt that the creation of such a plan for cooperative cataloging would be one of the major contributions of A.L.A. to the library art. Who would bear the responsibility for carrying out that plan however was as vague in 1876 as it is today. Dewey asked:

Who shall prepare the titles of new as published? The Library of Congress or its Copyright Department? The publishers themselves? A cataloging bureau, established and maintained by the libraries of the country? An individual firm, as a commerical venture?

Over the years the answers to these "eternal II questions have been many and varied. The Library of Congress began distributing cards in 1901. Various publishers (Macmillan, Doubleday) have supplied cards and continue to supply them on a limited basis. Groups representing the library community such as Library Journal have offered cards. Interest in establishing a cataloging center for the needs of public libraries has been called for on many occasions (without profound results) and is currently championed by Sanford Berman and Maurice Freedman of Hennipin County and the New York Public Library. Finally numerous firms which service libraries (Baker & Taylor, Brodart) continue to offer card services. The problem in 1876 is still the same in 1981. To use these services, a library is forced to depart to one degree or another from local practices. Standards for classification, descriptive cataloging and subject entry were rigid in all these services. No customization was possible, the only option was "unheaded and unnumbered".

Though it is true that Charles Cutter - one of the revered fathers of cataloging principles - could state with authority in 1904 about Library of Congress card cataloging (the only service then available) "That any new library would be foolish not to make its catalog mainly of them," nothing much has changed in seven decades. It is in fact_ the machine that saves us; provides finally that mystical vision of unity and separateness for which we have all waited.

In 1968 the Library of Congress began the creation of a machine readable data known as MARC (Machine Readable Cataloging). The development and history of MARC has been treated well elsewhere and will not be dealt with here. It is sufficient to say that MARC has been treated well elsewhere and will not be dealt with here. It is sufficient to say that MARC began very slowly and had only a modest impact on the availability of cataloging to most libraries during the late sixties and early seventies. Moreover other data bases at the Los Angeles County Public, the Enoch Pratt Free Library in Baltimore and the University of California union list were actually more significant in size and scope for a number of years.

It was not until 1973 that the MARC data base came into widespread use among companies providing services for libraries. Earlier than that, MARC had been used by OCLC (Ohio College Library Center) as the basis for a statewide Ohio Data Bank, and by SLICE MARC-O in Oklahoma.

The impact of computerized manipulation of cataloging information on the availability of catalog card options has been extreme. From a basic "unheaded and unnumbered" approach the four vendors that have been analyzed in the handbook now offer over 150 seperate options for depth of classification, subject authority, collection designations, and various aspects of card lay-out and appearance.

One of the effects of the development of MARC however, is that although the Library of Congress is the foremost compiler and distributor of cataloging data, it now offers the least number of options for individual libraries of any of the major general library suppliers.

In summation, although the dupliction of effort in cataloging was recognized early, the inability of catalog card suppliers to offer a significant number of options retarded the growth of services. With the coming of MARC this problem has been largely overcome for the first time. ill. ACKNOWLEDGEMENTS

This introduction has been adapted from the introduction for the first edition written by Mark Evan Rorvig, on September 12, 1977. Mailing Shipping American Econo-Clad Services American Econo-Clad Service P.O. Box 1777 2101 North Topeka Blvd. Topeka, Kansas 66603 Topeka, Kansas 66608

Complete processing or loose kits are available without options for books purchased from American Econo-Clad listed in their catalog. Abridged/Sears catalog cards are used. Three letters of the author's surname are the standard cutter used in the call number for non-fiction and by themselves for fiction. Biographies are designated by 92 plus the first three letters of the biographee's surname; easy books are assigned E. A pocket and a borrower's card with author/title labels, a call number label, and catalog cards are included in standard processing. The pocket is pasted to the inside back cover, and thP­ call number label is attached to the spine or, if the spine is too thin, to the front cover. Loose processing kits consist of a catalog card set and label set (one call number and two author/title, labels), along with a blank pocket and borrower's card. Econo-Clad does not state definite card order fulfillment times.

Associated Libraries, Inc. 229-33 North 63rd St. Philadelphia, Pennyslvania 19139

Complete processing or loose kits are available with a few options for books purchased from Associated Libraries, Inc. Card sets alone are also offered. Using Abridged Dewey and Sears, Associated Libraries does simplified cataloging, which is compatible with LJ kits, according to their advertising. Call numbers and headings are pre-printed on cards. F, is used for fiction; E, for easy books. With biography, there is no choice on the cards, but the spine labels can have either B or 92. Story Collections have an option of either SC or 808.8 on the spine label. The last three letters of author's or biographee's name are the standard cutter on the call number's second line. Call number, author and title are printed on borrower's card and pocket. Books are processed with a pocket, borrower's card, label attached to spine, and card sets. Plastic jackets are not available since all books are prebound with Treasure Trove illustrated covers. A standard selection of catalog cards, with headings and call numbers, are included in the card set, along with extra unheaded cards when available. Pocket, borrower's card, spine label, card set, and extra cards make up the processing kits. The options available must be specified with each order. Delivery of books with catalog card sets or catalog card kits takes from 2 to 3 weeks. Complete processing allow additional 2 weeks.

Baker & Taylor Western Division 380 Edison Way Reno, NV 89564

Complete processing or loose kits are available with many options from Baker and Taylor for books ordered from them. pocket (on front or back flyleaf or unattached), borrower's card, spine label (on book or dust jacket or unattached), and catalog cards are included in standard processing, with plastic jacket costing extra. Author and title are printed on pocket and card (call number is optional). Kits contain pocket, borrower's card, spine label, and catalog cards. Baker and Taylor catalogs with LC Classification or Unabridged Dewey and LC Subject Headings, or with Abridged Dewey and Sears. Headings and call numbers are optional on catalog cards, which can also be annotated with Abridged Dewey. There is no extra charge for one or two additional unit cards. With the Unabridged Dewey or LC classification, Baker and Taylor produces the cards directly from unedited MARC tapes, so they can not be changed to match with printings or other variations. Completed specification form needs only be sent once. Books are shipped weekly as on hand until cancellation date set by library.

Blackwell North America, Inc. 10300 S.W. Allen Blvd. Beaverton, Oregon 97005

Complete processing, loose kits, and catalog card sets alone are offered with many options by Blackwell North America (B/NA) for books purchased from any source. Standard processing consists of: a pocket (any location; with option to imprint library identification); lined, notched, or prepunched computer circulation card; labels (on spine, pocket and/or circulation card as requested); and card sets (extra sets also offered for some or all selections). In addition, date due slips, plastic jackets, and property stamps are offered. Loose kits contain pockets (self-adhesive), circulation cards, spine labels, and catalog cards, all processed as library requests. Library of Congress MARC records, N/NA's own MARC records from other Library of Congress sources, and original cataloging are used. Twenty ways of formatting are available for Library of Congress call numbers. Some Library of Congress classification ranges can be received with no call number printed. Special arrangements can be made with Dewey. Headings are an option for subjects or added entries or both, Libr_ary of Congress cataloging can be modified or original cataloging provided, at no extra charge if precise Library of Congress card number, by either Library of Congress or the publisher, B/NA does not take responsibility. The completed specification form need only be sent once, since the information is computer-stored.

Bound-to-Stay-Bound Books, Inc. West Morton Rd. Jacksonville, Illinois 62650

Complete processing or loose kits are offered by Bound-to-Stay-Bound for books ordered from them. Pocket (any location), borrower's card, hot stamping of two lines on spine, and catalog cards are included in standard processing. Call number, author, and title are included in standard processing. Call number, author, and title are printed on pocket and borrower's card as received from the source of the processing kit. Processing kits come from other companies (such as Catalog Card Corporation), and the information on the cards are used in processing. No changes or additions are made to the cards, which means that the spine call number will be the same as the call number on the cards, unless the library itself makes a change. Headings and call numbers are pre-printed on cards. Abridged Dewey and Sears are used. Options are available for cards and are offered for call numbers of story collections, fiction, biography, and easy books. One, two, or three letters of the author's or biographee's surname are used as cutter on the second line of the call number. The complete specification form needs to be sent in only once. Recently added is the option of having catalog cards sorted in the sequence needed to place them directly into the card catalog without the task of interfiling. Brodart, Inc. 1609 Memorial Ave. Williamsport, Pennyslvania 17705

Brodart offers processing called "Tech-Serv", either with the books or as loose kits, for books purchased from them. "Tech-Serv" processing includes pocket (on front or back fly leaf or unattached), circulation card (blank, ltned, notched, or pre-punched computer cards), spine label, and catalog cards. Dust jackets cost extra. Author, and title are printed on the pocket and card; call number is optional. Loose kits contain pocket, circulation card, spine label, and catalog cards. Cataloging uses MARC, but NUC cataloging can be provided at an extra charge if MARC is not available. LC call number can be formatted 8 ways. Cards can come with or without headings and call numbers. A choice of classification is available for certain areas. Brodart examines MARC data before it is first used, correcting obvious mistakes and omissions and completing incomplete LC numbers. The completed specification form need be sent in only once. Processing kits alone are also available.

Catalog Card Corporation 1300 E. 115th Street Burnsville, Minnesota 55337

Catalog card sets alone or with preprinted processing kits are offered with many options by Catalog Card Corporation(CCC). Card sets include labels for a circulation card and book pocket preprinted with author and title (classification is optional) and a spine label. Loose kits contain a circulation card and book pocket preprinted with author and title (classification is optional), a spine label, and the card set. Extra main entry or shelflist cards are available at 4111 each. Catalog cards can be printed with or without headings or call numbers in the margins.

CCC's Dewey/Sears cataloging is title page cataloging with sentence form and punctuation in the book description. Information such as place of publication, book size, series, and joint author tracings is deleted for simplicity. Many of the juvenile titles are annotated. The 11th edition of Sears List of Subject Headings and the 11th abridged edition of the Dewey Decimal Classification are currently used. A card set includes a main entry card, a shelflist card, and cards for all tracings. A list of each author's last name and the complete ti tie of each book is needed for ordering. Publisher is helpful especially for those titles published in more than one edition. Cards can be sent to the library presorted and prearranged so the cards are ready to file into different catalogs.

CCC's LC/MARC data base includes all of LC's CIP and MARC cataloging for English language monographs along with pre-1968 popular titles. A card set consists of a main card entry card, a shelflist card, and cards for all tracings. The complete LC and Dewey call numbers are printed near the bottom of the cards whether or not a call number is printed in the margin. To order, a list of LC card numbers or ISBN's is needed. Slips can be used instead of a list. Cards can be sent in alphabetical sequence by author of title or in numerical sequence by LC card number. CCC keeps a permanent record of each library's options. No back orders are maintained. Each order has a "cannot supply card" noting those titles for which cataloging is not available. The minimum order which may be billed is 50 titles. Smaller orders can be obtained by purchasing a minimum of $20 worth of prepaid purchase certificates and including them with an order. "Change" certificates will be returned with the shipment.

Cataloging Distribution Service Library of Congress Building 159, Navy Yard Annex Washington, D. C. 20541

Cataloging Distribution Service offers card service for over 7,000,000 titles printed from 1901 to the present. The latest equipment and methods for printing cards are used to provide a high-quality product at a minimal cost and turnaround time.

The recently installed new laser printing system, called CARDS (Card Automated Reproduction Demand System), prints MARC (Machine Readable Cataloging) cards on demand. CARDS uses a computer-controlled laser instead of conventional type to produce high-quality card images. Most orders can be filled in less than two weeks plus time in the mail if ordered by card number.

Another Xerographic printing system enables Cataloging Distribution Service to print over 6,000,000 non-MARC cards (Pre-1968 titles) on demand. This system requires some manual procedures and the turnaround time is approximately one month plus time in the mail.

Cards can be ordered by LC card number which can be obtained from book trade catalogs, current book lists and bibliographies and the verso of the title page of many books. Ordering by LC card number is the fastest and least expensive method; however, if the LC card number cannot be obtained for use in ordering, cards can be ordered by author and title, place, publisher and date.

A standard 8-card (unit card) set currently costs $0.45 if ordered by the LC card number. Orders submitted by author and title must be searched for a card number and, if cards can be supplied, an additional $0.60 searching fee is charged.

A Cataloging Distribution Service subscriber account can be established to purchase sets of cards for book and non-book materials. Machine-readable order forms for use with the automated processing system are supplied, free of charge, after an account has been established. A Card Service brochure containing detailed information is available upon request.

CDS Alert Service is a new bibliographic notification service offered by the Library of Congress. Replacing the Proofsheet Service, the CDS Alert Service automatically issues, on a weekly schedule, subject selections of current bibliographic records. This service makes it possible to order notices for any combination of over 1,800 subject categories indentified in the CDA Alert Directory and/or any combination of the 22 broad subject categories. The notices are in the form of laser printed 3" x 5" cards. Other bibliographic tools available from Cataloging Distribution Service: National Union Catalog LC Subject Headings, 9th edition Name Authorities in Microform LC Filing Rules - 1980 LC Classification Schedules Machine Readable Cataloging (MARC)

DataPhase Systems, Inc. 3770 Broadway Kansas City, Missouri 64111

DataPhase Systems has developed an approach which combines computer technology with the needs and directions of the library community to provide a circulation and information system. To use an automated circulation system, a library must first create a database of its bibliographic records by converting its existing holdings into machine­ readable form. DataPhase provides the programming for setting up an online cataloging system. The system can interface with OCLC archival tapes, through a service bureau which provides conversion services, or through the DataPhase-Blackwell North America on-line conversion system. New bibliographic records may be added by using the original cataloging function. Records are input based on the Library of Congress MARC format, which identifies and codes 'fields' of information within a bibliographic records. The basic steps performed in original cataloging are: 1) Using record key, match each new record against the database to ensure it does not already exist. 2) If there is no match, enter the new record, with the system automatically prompting the user for specified MARC tags. 3) Display the new record and allow editing. 4) Accept the record and file it in the database. Access points to the record are filed in the appropriate system dictionaries. The library can choose among levels of MARC cataloging to include in the database. The Automated Library Information System allows information to be added, altered, or deleted from the bibliographic files on any of three levels: the dictionary level, the bibliographic level, and the copy level. Each bibliographic record has a variety of access points (author, title, subject, LC card number, ISBN/ISSN, and call number) in the files called dictionaries. The dictionary maintenance routines provide the ability to change existing dictionary entries quickly and conveniently. For example, all records containing a specific subject heading will be updated by changing that heading once in the 'dictionary'. The second level is bibliographic maintenance, i.e., changing, adding, or deleting bibliographic records from the circulation system. The third level, copy maintenance, permits changes to be made to an individual copy-level record, i.e., copy 3 of a title can be deleted.

Doubleday & Company School and Library Division 501 Franklin Avenue Garden City, New York 11530

Complete processing or catalog card kits are available for most of Doubleday's books. Pockets, spine labels, plastic jackets, and catalog cards are included in standard processing. Kits include 8 catalog cards, borrower's card, peel-proof spine label and reinforced book pocket. Kits are available only with books ordered from Doubleday. Subscribers to any of Doubleday's library programs can receive catalog card kits free. Prices and card order fulfillment times not specified. Follett Library Book Company 4506 N.W. Highway (Route 14 and 31) Crystal Lake, Illinois 60014

Complete processing or loose kits are available with several options from Follett Library for books ordered from them. A pocket (on front or back fly leaf, or back or inside cover), borrower's card, labels (pocket, borrower's card, and 2 spine), and catalog cards are included in standard processing, with plastic jackets costing extra. Kits contain pocket (pressure sensitive), borrower's card, labels (for pocket, borrower's card and 2 spine labels). MARC tapes, with some description suppressed, are used to make cards, along with Dewey Classification. Headings and call numbers can be printed or left off of cards, which can be annotated or unannotated. Call numbers for fiction, biography, easy books, and story collections can be treated according to a number of options. One to three letters of the author's or biographee's name can be used as cutter for the second line of the call number, and separate categories need not use the same number of letters. Each order must include a completed specification sheet. Six weeks should be allowed for fulfillment of processing orders.

Information Design, Inc. 1300 Charleston Road Mountain View, California 94043

Information Design's CARDSET system offers Library of Congress cataloging (using MARC tapes) in the form of complete card sets of finished, headed cards for each title, six-up on a fram of 16mm microfilm. An index, cumulated twice a month, is available, arranged by title or Library of Congress classification number. The card set is printed on card stock using a Xerox Microprinter, with LC call numbers in the call number position. The library must alter the call number if they use another classification system, and tear the cards apart, before the library can use them. Information Design updates their files twice a month. Older information is available at extra cost. The annual subscription provides current MARC data and Cataloging in publication records. Information Design also offers the NUC (National Union Catalog) from 1953 through 1972 on 35mm microform. One volume per cartridge of film. A decennial index (1958-67) locates all entries that have Library of Congress card numbers.

Informatics, Inc. Library Information Services 6011 Executive Boulevard Rockville, Maryland 20852

MINI MARC is a complete automated cataloging system consisting of Library of Congress Machine Readable Cataloging (MARC) records on floppy diskettes and the hardware and software to produce machine-readable cataloging and/or catalog cards. The hardware is composed of four components: the Central Processing unit, the Floppy Diskette Unit, the CRT Display, and the Keyboard Unit. A fifth component, a printer, can be added to produce catalog cards and other printed materials. The MINI MARC program performs three main operations: 1) Display and copy a MARC record. 2) Display, edit, and write a MARC record. 3) Build a new MARC-like record. A ROM index permits the user to locate by author, title or LC card number the specific floppy diskette on which a needed MARC record appears. That floppy diskette is inserted in one drive, an empty floppy diskette is inserted in a second drive, and the program is on a third diskette mounted in a third drive. The MARC record can be edited to meet the library's needs and transferred to the second diskette. The integrity of the MARC diskette is never altered. When an original record must be created for a title not available on MARC, the CRT screen displays a cataloging form with prompting aids which can be used to construct an original cataloging entry. MINI MARC is available for lease or purchase through Informatics, Inc.

MARC Applied Research Company P.O. Box 40035 Washington, D. C. 20016

LC cataloging of two million titles is provided by MARC Applied Research Company through their MARCFICHE system. The index is arranged by main entry, title, LC card number ISBN (when available), and LC call number. All new LC cataloging is updated and copies on microfiche each week. The information for a located title must either be copied manually or with a reader/printer. The index is completely cumulated every quarter, and cumulative supplements come out weekly. The library may subscribe to MARCFICHE on a weekly, monthly, or annual basis. Arrangements can be made for trial use. MARCFICHE is one of the more economical source of LC cataloging data.

MARCHIVE Trinca, Inc. P.O. Box .12613 San Antonio, TX 78212

MARCHIVE offers full cataloging for cards, microforms, and book catalogs from MARC, CATLINE, or USGPO, or library original cataloging. Subject classifications are optional, but subject headings are either Library of Congress or in the case of Medical, National Library of Medicine. The library's own cataloging can be input using a special worksheet form provided by MARCIVE. Standard card sets include shelflist, one main entry, title, and all tracings or all those requested by the library. Tracings not used by the library can be deleted. Kits include card sets and spine and pocket labels. Many options are available such as: headings, call numbers, special designations, and extra cards (see grid chart). Cards can be prefiled in any sequence or sequences at no extra charge.

All card requests are maintained for each library on a machine readable tape. Original local cataloging inputs are also added to this tape to complete the library data base. These data bases are maintained gratis and can be used for book and COM catalogs, union lists, subject bibliographies, etc.

Midwest Library Service 11443 St. Charles Rock Road Bridgeton, Missouri 63044 1-800-325-8833

Catalog card kits are supplied from MARC tapes with books purchased from Midwest Library Service. The cards can be formated to meet most libraries' needs. A specification form must be completed to insure proper card format, and this form is available upon request from Midwest. Cards are also made up from MARC and NUC fiche, and Original Title Page Cataloging is done by a professional college and university library cataloger. Complete Processing is available with books purchased, as well as Tattle Tape Detection Strips. New Book Selection is another service offered whereby subscribers receive 3x5 slips (similar to proof slips) covering the week's U .s. book production as cataloged by the Library of Congress. Slips covering non-college material are not sent. The slips are grouped in LC classification and can be used for selection of new books to be ordered.

OCLC, Inc. 1125 Kinnear Road Columbus, Ohio 43212

OCLC has an online database of over 6,000,000 bibliographic records. The database consists of Library of Congress MARC records and original cataloging records input by more than 2,000 participating libraries. Communication with the system can be done by using a terminal and a regular telephone line (dial-up) or using an OCLC CRT terminal and a dedicated telephone line. Bibliographic records are retrieved by using: LC card number, ISBN, ISSN, OCLC control number, CODEN, or a search key derived from author's name, title or name/title combinations. Using a CRT terminal a library can edit bibliographic records online and order the production of catalog cards. Libraries contribut,_e new bibliographic records by typing the necessary information on a blank record format displayed on the terminal screen. OCLC provides cataloger's worksheets, presorted catalog cards, book card, pocket and spine label sets, accession lists and magnetic tapes. Catalog card sets are printed according to the individual library's profile. Cards are produced daily and are mailed to the library within three or four days. Other subsystems available from OCLC include Interlibrary Loan, Serials control,Acquisitions, and the General Services Subsystem which includes a name and address directory. Charges for OCLC services are determined by the number of records used and catalog cards purchased in addition to basic network charges.

Research Libraries Information Network Research Libraries group, Inc. Encina Commons Stanford, California 94305

RLIN (Research Libraries Information Network) is an online shared cataloging system. The database consists of post-1972 Library of Congress MARC records and original cataloging records input by member libraries. Dial-up access using a terminal and a regular telephone line is available in addition to access by an approved CRT terminal and a dedicted telephone line. Using the CRT terminal a library can edit a bibliographic record or enter an original record by typing the bibliographic information on a blank record format supplied by the computer and order the production of catalog cards online. Access t.o bibliographic records is by: LC card number, ISBN, ISSN, CODEN, author's name, author/title keywords, title keywords, and corporate/conference name keywords. RLIN provides cataloging worksheets, catalog cards, standing search requests, and magnetic tapes. Catalog cards are printed according to the library's profile. Cards are produced weekly and are received by the library within three or four days. Cost for RLIN services depend on the services used in addition to basic network charges. Science Press P.O. Box 378 Ster ling, Virginia ZZ 170

No processing service or catalog cards are available. Libraries may send a list of MARC numbers or an OCLC archival tape. Science Press will then produce a COM (Computer Output Microfilm) catalog that can include local branch location information, A possible alternative to the card catalog, The computer can do the filing, cross reference and authority control work.

Specialized Service and Supply Co. 3 Z1 Bank A venue Cincinnati, Ohio 45Zl 7

Catalog card sets and processing kits are available for most audio visual materials by those producers who appear in Specialized Service and Supply Co, catalogs. Kits consist of one main entry card, subject cards, added entries, two shelf list cards, circulation card and gummed labels. Coupons are available at $94,00 per hundred for card kit purchases. Coupons or payment must accompany orders for fewer than twenty kits. Delivery time for card kits is approximately thirty days. Orders will be filled as completely as possible and the customer will be informed if cataloging can not be provided for some ti ties. To order catalog card kits: List the producer, the exact title of the item, and the producer's code number for the title. Please group titles together by producer.

Washington Library Network Washington State Library Olympia, Washington 98504

WLN (Washington Library Network), a division of the Washington State Library, is primarily a regional network based in the Pacific Northwest. WLN is an online shared cataloging system with a unique authority control file, The database contains Library of Congress MARC records and original cataloging records input, after being reviewed by WLN staff, by member libraries. The database can be accessed by LC card number, ISBN, ISSN, title key word, author, subject, and series, Using a CRT terminal via a dedicated line a library can edit a bibligraphic record or enter an original record by typing the necessary information on a blank record format supplied by the computer and order the production of catalog cards. WLN provides cataloger's worksheets, catalog cards, processing labels, book or COM catalogs, accession lists, special bibliographies, standing search requests, and magnetic tapes, Catalog card sets and processing labels are produced according to a library's profile and are mailed once a week. WLN produces a Resource Directory, a microfiche union catalog of all titles in its database, three times a year. WLN has an operational acquisitions subsystem, Charges for WLN services are determined by the number of records used and the number of catalog cards and label sets purchased in addition to basic network charges.

GRID CHART FOR CATALOGING SERVICES

EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Basic catalog shelf list, 2 shelf list, 2 shelf list, 1 shelf list, 1 main card set main entries, main entries, all main entry, all en try, title, sub- all tracings, subject & add- subject & added ~ect & added min. 5 cards ed entries entries entries

Availability with book with book orders; card sets & card sets & of Cards orders only kits available labels; process- labels only without book ing kits only orders

Options avail- B&T original from National original able when MARC cataloging Union Catalog; cataloging is unavailable when available; books shipped un- input by books sent un- processed when library processed when cataloging un- cataloging un- available. available

Source of MARC & B&T MARC, NUC, MARC MARC. cataloging original cat- original catalog- CATLINE information loging ing library's origninal cataloging

Classification Abridged Abridged Dewey/ Abridged Dewey/ Unabridged and subject Dewey/ Sears Sears Sears Dewey/LC authority Unabridged Unabridged Dewey/ Unabridged Dewey/ LC Classifica- Dewey/LC LC LC tion/LC Subject LC Classifica- LC Classification/ LC Classifica- Headings tion/LC Sub- LC Subject Head- tion/LC Subject ject Headings ings Headings LC Classification/ Sears

AVAILABILITY OF EXTRA CARDS:

1 extra main yes yes .04 each .075 each entry

2 extra main yes yes .04 each .075 each entries additional main no .04 each after 2 .04 each .075 each entries EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Untraced title no title card is extra main entry yes al ways provided supplied at no extra charge for Abridged Dewey/ Sears; na Unabrid- ged Dewey/LC or LC/LC

CATALOG CARD SET OPTIONS:

Headed and numbered yes yes yes yes - Unheaded and unnumbered yes yes yes yes

U nheaded and numbered yes yes yes yes

Headed and unnumbered yes yes yes yes

Prefiled card set no no yes, .05 per set yes, no Abridged Dewey/ charge Sears only

NON-FICTION OPTIONS:

Abridged Dewey yes yes yes no

Unabridged Dewey: Complete number yes yes yes yes

Digits past decimal na 3 digits past 0-10 digits past 0-8 digits past decimal decimal decimal

Cut at first prime no yes yes yes

Cut at second prime no yes yes yes

FICTION OPTIONS: I No classification yes yes yes yes EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Fiction designation For FIC F, FIC, FICTION F, Fie. Fiction as specified

Fiction classed in Dewey subject number yes yes Unabridged Dewey; yes LC Classification only

No author's designation yes yes yes yes

Author's designation yes yes yes yes

Combinations of the above yes yes yes yes

AUTHOR'S DESIGNATION OPTIONS: .

First letter of author's surname yes yes yes yes

First two letters of author's surname yes yes yes yes

First three letters of author's surname yes yes yes yes

Author's surname no no 0-7 letters, 0-8 letters, upper/lower case upper/lower, lower case, or full surname

Cutter-Sanborn Table no no no yes

No author's designation yes yes yes yes

COLLECTION OF DESIGNATION OPTIONS:

Story Collection: Same as fiction yes yes yes yes EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Prefix no SC or SC+ SC, Abridged as specified author's designa- Dewey only tion

Reference: Prefix no R or REF Ref as specified

INDIVIDUAL BIOGRAPHY OPTIONS

Biography designation B, BIO, Bio B or BIO B B as specified

92, 920, 921 92 or 92.1 Q2 or 92.1 92 or 921 as specified

Dewey subject number yes yes yes yes

Dewey number 92.0-928 yes yes no yes

Biographee's I designation biographee's yes yes 0-8 letters surname or full surname

Author's designation no no yes yes

COLLECTIVE BIOGRAPHY OPTION:

92 or 920 yes yes yes yes

Dewey subject number yes yes yes yes

Dewey numbers 920-928 yes yes no yes

JUVENILE OPTIONS No prefix yes yes yes yes

J upper case for J or JUV yes as specified fiction, lower case before call number for I nonfiction EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Easy E E E, if specified as specified

Easy classed under Dewey number yes yes yes yes

PROCESSING OPTIONS:

Withold books for which cataloging is unavailable yes yes n/a n/a

Ki ts available per ti tie or book yes yes .10 each addition- n/a al label set Cards available per ti tie or book yes yes n/a n/a

Pocket and circu- lation card imprinted yes yes yes n/a

Pocket with date due grid yes yes n/a n/a

Spine label with call number at- tached to book (or dust jacket if available) yes yes n/a n/a

Unattached spine with call number yes yes yes yes

Blank spine label included yes yes, if unnumber- yes, if unnumber- if requested ed cards ed cards

Attach pocket yes yes n/a n/a

Unattached pocket yes yes n/a n/a

Circulation card (lined or blank) yes yes lined card only n/a

Notched cir cul a- tion card no yes no n/a I - EVALUATION BAKER AND BRODART CATALOG TRINCO, CRITERIA TAYLOR CARD CORP. INC. MARCIVE

Prepunched computer circula- tion card no yes no n/a

Omit pockets & circulation cards for reference books no yes yes, if reference n/a ti ties are separ- ated on order

Library property stamp no yes n/a n/a

OTHER SERVICE OPTIONS:

Theft detection .35 with pro- .45 with pro- n/a n/a devices inserted cessing, .40 cessing, .50 in books without pro- without pro- cessing cessing

Magnetic tape yes, using yes, price un- no yes record maintained LIBRIS auto- available for cataloged mated acquisi- titles tion service

Printed book catalog available yes yes no no

Microform catalog available yes yes no yes

CHARGES:

Book completely processed & cards .99 .99 n/a n/a

Book with jacket & kit unattached .89 .92. n/a n/a

Book with attach- ed kit but no dust jacket .79 .79 n/a n/a

Processing kit only .69 price depends on card set + .10 cards and quanity ordered additional for labels only kit EVALUATION BAKER AND IBRODART CATALOG fRINCO, CRITERIA TAYLOR CARD CORP. _me. MARCIVE I Catalog card set only n/a .72 .55 Abridged .07 5 each card Dewey .58 Un- abridged Dewey;LC

Catalog card set and labels only n/a .72 .55 Abridged .07 5 each card Dewey/Sears; .58 + .01 each label Unabridged Dewey; LC

Book with plastic jacket only .40 .45 n/a n/a

Books with cat- alog card set only .50 n/a n/a n/a

Book with proces- sing kit only .69 .72 n/a n/a

Additional cat- alog cards n/a .04 each card .04 each card 07 5 each card

Cataloging & pro- cessing included with price of book yes yes n/a n/a

Cataloging & pro- cessing on sep- arate invoice yes yes n/a n/a

Shipping weekly as on books in stock weekly, sent 24 hour turn- hand until sent immediately; within 7 working around time first cancellation later shipments days UPS or first class mail or date set by made weekly; kits class mail ~ourth class library alone within 7 charges added to .ibrary rate working days invoice schedule is flexible

ADDITIONAL COMMENTS MARC LC & main entry card main entry card MARC Unabridg with labels avail- with labels avail- ed Dewey are able. Options re- able. Print and available out- garding: printing format options put on magnetic of headings, available. tape in a MARC notes, NLM, annot- compatable for- , ated card subject mat. headings, subdiv- ision options available.