BFI UNLOCKING FILM HERITAGE 2013-2017 Digitisation Fund Phase Two: Guidelines for Applicants Significant Collections Published: September 2014 Contents 1. INTRODUCTION AND SCHEME OUTLINE ................................................................. 3 2. PRIORITIES FOR DIGITISATION .................................................................................. 3 3. HOW MUCH IS AVAILABLE? ....................................................................................... 5 4. TIMETABLE FOR APPLICATIONS ................................................................................ 5 5. WHO CAN APPLY? ....................................................................................................... 5 6. WHAT YOU CAN APPLY FOR ..................................................................................... 5 6.1 Technical costs ..................................................................................................... 6 6.2 Operational support costs ................................................................................... 6 6.3 What cannot be funded ....................................................................................... 6 7. PARTNERSHIP FUNDING ............................................................................................. 7 8. RIGHTS .......................................................................................................................... 7 8.1 BFI Player ............................................................................................................... 7 8.2 Non-commercial educational use ...................................................................... 8 8.3 Promotional use ................................................................................................... 8 8.4 Recoupment .......................................................................................................... 8 9. THE NATIONAL CATALOGUE ..................................................................................... 8 10. DELIVERY ...................................................................................................................... 9 11. HOW TO APPLY ............................................................................................................ 9 11.1 Timetable for applications ............................................................................... 9 11.2 The application process ................................................................................... 9 11.3 The proposal ....................................................................................................10 11.4 Attachments ....................................................................................................11 12. WHAT HAPPENS NEXT? .........................................................................................11 12.1 Acknowledgement ...........................................................................................11 12.2 Assessment ......................................................................................................11 12.3 Offer of funding ...............................................................................................12 13. QUESTIONS AND GETTING IN TOUCH .................................................................13 14.1 APPENDIX A - UFH Curatorial Themes ..........................................................14 14.3 APPENDIX B - UFH Rights Agreement ............................................................22 14.4 APPENDIX C- UFH Technical Standards and Deliverables ..........................28 14.6 APPENDIX D– List of Significant Collections .................................................37 Unlocking Film Heritage Digitisation Fund: Significant Collections Guidelines September 2014 Page | 2 1. INTRODUCTION AND SCHEME OUTLINE Thank you for your interest in the BFI’s Unlocking Film Heritage Digitisation Fund. Within the Unlocking Film Heritage programme we have allocated a fund of up to £5 million over a three year period for the digitisation of film. This programme has been made possible through an award of National Lottery funding to the BFI. In our forward plan Film Forever1 we outline how we intend to encourage people to build a lifelong relationship with film, to help create audiences for a broader range of films across all platforms and to ensure that film can be accessed and enjoyed by everyone across the UK. Our plans for 2013-17 contain three interlinked strategies to help us achieve these aims. Expanding education and learning opportunities and boosting audience choice across the UK; Supporting the future success of British Film; Unlocking film heritage for everyone in the UK to enjoy. 1.1 Unlocking Film Heritage The goal of the programme is to ensure that the people of the UK, filmmakers, educationalists, researchers and other users can access and enjoy the full range of their rich screen heritage, regardless of where they live or where that heritage is held. In turn, this will ensure that the UK’s screen heritage is safeguarded for future generations and is widely available for learning and enjoyment. Our aspiration is to strike a balance between providing maximum public access to our rich screen heritage whilst supporting public collections in generating income to deliver their core business. 1.2 The Digitisation Fund To achieve this goal, Unlocking Film Heritage is committed to digitising 10,000 titles, 5,000 from the BFI National Archive and 5,000 from the significant public collections and rights holders’ collections in the UK. 2. PRIORITIES FOR DIGITISATION Unlocking Film Heritage will deliver a major expansion of public access to British film and TV. Many of the films that will be digitised will not have been widely seen in decades. By making them available we aim to transform our understanding of the shape, history and diversity of film and TV in Britain. The titles to be digitised must have originated on film. They will include films from 1895 onwards and comprise documentaries, amateur films, news films, films 1 See www.bfi.org.uk/about-bfi/policy-strategy/film-forever for information on Film Forever. Unlocking Film Heritage Digitisation Fund: Significant Collections Guidelines September 2014 Page | 3 originally designed as public records, political films, sponsored and industrial films, advertisements, feature films, short fiction, animation, artists’ moving image and TV programmes. At the end of the programme we want a collection of newly digitised works that: • will appeal to new and diverse audiences; • reflect and are relevant to the diversity of contemporary Britain; • represent and relate to all areas of the UK; • are currently largely unknown/unseen; • support educational priorities • enable marketing through stories that address a wide range of communities. 2.1 Themes Key Curatorial themes will be identified and developed for each funding round and will be used to inform our decision-making over which film materials to prioritise. The themes for this funding round range from broad areas of interest such as ‘Britain on Film’ featuring people and places UK wide, through to targeted themes associated with key anniversaries or events. The themes for this call are set out in Appendix A 2.2 Diversity and engagement The BFI believes everybody in the UK should have opportunities to engage with film – whether watching, making or learning about it. The UK is a vibrant and diverse society and our film sector should celebrate and reflect this fully. Voices from all backgrounds will help appeal to wider audiences, and encourage more people to engage with film – both as viewers and filmmakers. Above all, we want to encourage audiences to watch archive films by selecting titles that are compelling, intriguing and relevant. Watchability is important. We want to work in partnership with applicants to identify films with which the public can engage. Diversity in audiences relates both to the diversity of the audiences themselves, and to the diversity of the content they watch. Therefore, Unlocking Film Heritage has a role in ensuring that the films digitised reflect the richness of the diversity in the UK population. 2.3 Accessibility The newly digitised films must be easily accessible by audiences anywhere in the UK. A minimum requirement will be that the material is made available on a non- exclusive basis on the BFI Player. We will also be looking for applications that include plans to make material available theatrically, for touring, TV broadcast, and on DVD. This will be a necessity where VOD rights are not available. Unlocking Film Heritage Digitisation Fund: Significant Collections Guidelines September 2014 Page | 4 3. HOW MUCH IS AVAILABLE? Up to £2m is available across both the Rights Holders and Significant Collections strands in this round. The minimum level of application is £5,000 We expect the competition for funding to be high and applications will be assessed on the quality and appropriateness of the content linked to the curatorial themes. Although we are not setting a specific cap, for guidance we would not expect a single application to exceed £100,000. All technical costs are determined by the UFH Universal Rate Card based on originating format, run time and deliverables output. [Document supplied separately] 4. TIMETABLE FOR APPLICATIONS There are anticipated to be up to two further calls for applications to the Digitisation Fund over the course of the UFH programme2 Phase 2 Guidelines published on