Skype for Business to Teams Goal for today…

• Understand why we are making a change to Teams • Learn how to chat, call, and meet in Teams • Become aware of additional capabilities Teams provides

2 Why the Change?

1. Microsoft says we have to On July 21, 2021, Microsoft will completely turn off for Business Online.

2. Teams is more deeply connected to the M365 cloud Teams can connect us to SharePoint, Planner, OneDrive and Office Online

3. Teams is extensible Tabs, Bots, Connectors, and Apps allow Teams to interact with external services 3 What is Teams?

“ is the HUB for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.”

A one-stop Places for shop collaboration Skype to Teams

• Find contacts • Set status • Chat • Share audio • Share video • Meet with others • Share meeting content • Share files How do I get started?

DESKTOP WEB MOBILE TEAMS ON VDI (VIRTUAL DESKTOP INFRASTRUCTURE)

• In your web browser • Teams.Microsoft.com or by clicking teams in the O365 app launcher

• Desktop or Mobile App • Windows, Mac, or • iOS or Android Chat and Collaboration

Chat & Collaboration Meetings Other Features

Personal chat Calendar overlay Teams collaboration spaces Sharing audio, video, screen Meeting life cycle Extensibility Sharing files Recordings and MS Stream

7 Personal Chat

• You can start a new one-on-one or group chat. • Compose your message, adding formatting if desired. • Chats are persistent

Look in the upper right corner for the Video call, Audio call, and Screen sharing buttons Group Chat

• You can include up to 100 people in a group chat by adding people to a private chat. • Chat history can be kept as new participants are added. • You can name your group to chat with them more easily later. Sharing Files

You can share files by attaching them to a chat message

Files are stored and shared from your OneDrive for Business account

You can interact with files from all users in a group chat from the Files tab

In OneDrive look for files you’ve shared in “Microsoft Teams Chat Files” Chat and Collaboration

Chat & Collaboration Meetings Other Features

Personal chat Calendar overlay Teams collaboration spaces Sharing audio, video, screen Meeting life cycle Extensibility Sharing files Recordings and MS Stream

11 Calendar App

• Look for the Calendar app on the left-hand side

• Your calendar will be overlaid with the Teams you’re a part of

• Meet with your team or use Teams as a meeting platform inside/outside your organization Where to Create a Meeting Your Team Only Use the Teams Calendar Choose a channel

Who is your Anyone with the Link meeting for? Use the Teams Calendar Leave the channel empty

OR

Use Outlook Meeting Options

Once a meeting is created, you may access its options and change roles by going to the Calendar, clicking on the meeting you just created, and selecting “Meeting options”

• Choose who can bypass the lobby • Get notified when callers join or leave • Choose who can present Joining a Meeting

You can join from the Teams app, Outlook, an email link, or your browser.

Select device settings and video settings as you join

If the meeting has a dial in number, you can also join the audio by phone. During the Meeting

• Change your background • Choose an MS background or upload your own

• Interact • Unmute your microphone • Raise your hand • Chat with others

• Share Content • Share your screen or an app • Make use of the shared Whiteboard Choose Your Focus

Focus on the content

More options (…) > Focus mode to hide video feeds and only see the content being shared.

Click on Full Screen to maximize the screen space devoted to the content.

Focus on your co-workers

Gallery view shows blocks for up to 9 participants

Large gallery view lets you see up to 49 video streams at once. This view is available when there are 10 or more attendees who are sharing video.

Together mode lets you feel like you’re in the same shared space with everyone in the meeting. After the Meeting

To play a meeting recording, go to the chat history in Teams and select Play to view directly in Teams.

A transcript was automatically created for you that is searchable.

If you own the meeting recording, you can also find it on . Just select My Content > Videos.

The recorder is the owner of the video and the people in their org who were invited to the meeting are the viewers. The owner needs to give permission or download the video to share the recording beyond these people.

https://support.office.com/en-us/article/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa Chat and Collaboration

Chat & Collaboration Meetings Other Features

Personal chat Calendar overlay Teams collaboration spaces Sharing audio, video, screen Meeting life cycle Extensibility Sharing files Recordings and MS Stream

19 Teams Collaboration Spaces

• Use the Teams icon to view the “teams” you’re a part of.

• Channels are topics of conversation in your team.

• Each channel has its own chat and files area Posts

• Team members may post in a channel • You can edit or delete messages you’ve created • @ mention a person, channel, or the whole team • You can target a post or private chat to the people represented by a Tag

• Translate the message if needed • The immersive reader helps to reduce the “noise” while you read (or have it read to you) Files Tab

• A files tab is available for each channel • Files are stored in SharePoint • Each channel gets its own folder in that site’s documents library • Files open in the Teams application/browser • Chat may be tied to a document, which show up under that document’s channel • Files may be created, uploaded, dragged/dropped Problems and Answers Questions