Te Kārearea Agenda

Date: Wednesday, 15 August, 2018 Time: 9:00 am Location: Council Chamber Forum North, Rust Avenue Whangarei Attendees: Her Worship the Mayor Sheryl Mai (Co-Chairperson) Taipari Munro (Co-Chairperson) Cr Crichton Christie Cr Vince Cocurullo Cr Tricia Cutforth Cr Sue Glen Cr Greg Innes Cr Sharon Morgan Cr Anna Murphy Allan Halliday Deborah Harding Merepeka Henley Violet Sade Takiri Puriri Janelle Beazley Delaraine Armstrong Sharon Kaipo

For any queries regarding this meeting please contact the Whangarei District Council on (09) 430-4200.

Pages

1. Open Meeting

2. Karakia/Mihi

3. Apologies

4. Introductions (Whakawhanaungatanga)

5. Previous Minutes

5.1 Minutes Te Karearea 18 July 2018 3

6. Reports:

6.1 Te Karearea Relationships Agreement Review 9

6.2 Treaty of Waitangi Settlements Progress from Hapu - August 19 2018

6.3 Action Log August 2018 21

6.4 Representation Review 2018 - Initial Proposal 43

6.5 Infrastructure Operations Report Update - August 2018 53

6.6 Plan Change 134 - Designations 71

7. General Business

8. Closure of Meeting - Karakia 1 2

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Te Kārearea Meeting Minutes

Date: Wednesday, 18 July, 2018 Time: 9:00 a.m. Location: Paratene Te Manu Marae Waiotoi Road Ngunguru

In Attendance Her Worship the Mayor Sheryl Mai (Co- Chairperson) Taipari Munro (Co-Chairperson) Cr Vince Cocurullo Cr Sue Glen Cr Sharon Morgan Cr Anna Murphy Allan Halliday Deborah Harding Merepeka Henley Violet Sade Takiri Puriri Delaraine Armstrong Janelle Beazley Not in Attendance Cr Crichton Christie Cr Tricia Cutforth Cr Greg Innes Sharon Kaipo

Scribe Andre Hemara (Māori Relationship) ______Also in attendance: Rob Forlong (Chief Executive), Dominic Kula (General Manager Strategy and Democracy), Sandra Boardman (General Manager Community), Aperahama Edwards (Manager Māori Relationships) Debbie Taylor (EA to General Manager Community and General Manager Strategy & Democracy), Jill McPherson (WDC - Senior Lead Government), Aorangi Kawiti, Peter and Iva Vaughan, Waimarie Kingi, Takangaronoa Munro, Huhana Lyndon, Vivienne Lepper (Planner, District Plan), Sarah Brownie (Planner, District Plan ), Rob Burgoyne (Planner, District Plan), Sophie Edwards, Te Rangi Edwards

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1. Open Meeting 2. Karakia/Mihi Opening karakia and mihi were conducting during the pōwhiri. Karakia – Aperahama Edwards Mihi – Taipari Munro Meeting adjourned for refreshments at 9.36am Meeting reconvened at 10.05am

3. Apologies Cr Tricia Cutforth, Cr Greg Innes, Miley George and Mike Kake (absent) Cr Vince Cocurullo (lateness) Moved by Cr Sharon Morgan Seconded by Deborah Harding That the apologies be sustained. Carried 4. Introductions (Whakawhanaungatanga)

5. Community Forum (Hui a Hapori) Community Issues

Violet Rata Sade Ngunguru Ford Road The condition of the road has deteriorated to a point that noxious weeds including gorse are a nuisance. A local resident has been maintaining the road of his own accord. As this is a widely-used road for all the community it should be regularly maintained by Council. In contrast, Council have funded the maintenance of Te Toiroa Road, a paper road. A request has been made to meet with local Councillor onsite. Cr Murphy Te Toiroa Road is an initiative as part of the cycleways upgrades funding was sourced from central government. Aorangi Kawiti Roads and Rates Maintenance of road by local resident has been ongoing for several years, will provide a copy of details of works done in- kind and materials. “Council maintenance ends here” sign is often vandalised, removed and eventually replaced. Reiterate the public use of the road. Refusal to pay rates due to lack of amenities being attended to on Ngunguru Ford Road. Waterways The status of the river and estuary in Pataua is deteriorating, potentially caused by cattle access. Delaraine Armstrong Roading Issues in Te Orewai, Pipiwai Registering an incident on Wright/Moore Road, part of the road is unstable and not fixed properly. Culvert close to their urupa “Te Wehenga” is too low and

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creates water logging and potential flooding. Suggest to install a larger culvert to alleviate situation. Taiharuru Marae Requesting to seek compensation for building fees as the plans have not differed from original plan i.e. duplication of works and an existing building consent, and yet the marae is still asked to pay full payment. Marae are happy to meet half the costs of 11k. The marae will be a pivotal coastal marae within the Whangarei district to currently complement the other coastal marae. Waimarie Kingi Taiharuru Marae The associated infrastructure matters (water, roading, sewerage) need to be discussed and the application should be presented to the hapū.

Subdivisions should include open spaces. Council Resource Consents should have zoned areas for Māori. Rahui on waterways which are impacting on our Kaimoana stocks. Planting of Kauri trees like Ngati Rehia initiative setting aside 45ha as an experiment for kauri dieback. Make landowners accountable for their forestry blocks with run off. Huhana Lyndon Taiharuru Marae Review admin costs, inspections and refine. The marae will be a valuable asset and resource for the community. Clements Subdivision Hapū have raised concerns about the non-notified consent granted for a subdivision adjacent to Pukenui Forest. A significant landscape which recently accommodated the release of kiwi, who have been recorded laying eggs. The subdivision has approved a significant roadway access which will have damaging effects on the flora and fauna of Pukenui Forest. Consultation process was with one hapū? What are the commercial interests associated with this subdivision? Will it be a gated community? Why was the existing access via the quarry not considered? If this is a housing subdivision does it fit within the social housing criteria? This consent can be likened to Te Mata Peak track in Hastings, local hapū had limited input and yet the consent was granted, disregarding the cultural and spiritual aspects of their maunga.

Cr Morgan The Pukenui Trust are keen to discuss this kaupapa face to face with hapū and are coordinating a hui with Dick Shepherd for Monday 23 July 2018. The emphasis for the hui is the proposed land swap that helps with connecting existing walkways. Hapū to be informed of hui. Waimarie Kingi Forestry Potential damage of forestry blocks as with the case in Tologa Bay, although the government is initiating forestry as the growth industry for Tai Tokerau, preference would be for natives, and a set back from rivers and streams.

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Refuse Fly tipping is an issue not caused by local residents, but often from campers at Pataua North. A rise in this issue is generated in peak summer times, ideally extra bins would assist with alleviating the issue. Marketing Signage including “welcome signs” and pou pou for local towns and villages to better advertise the areas travellers are entering into. Sites of Significance Mt Kurahaupo in Pataua South now has a Vodafone cell phone tower, a significant site to hapū? Rates Rates are constantly increasing and local infrastructure is not regularly maintained. An idea would be utilise a Māori land based governance model as a method of representation, a working party could be set up to navigate the viability of this process. Land locked lands remission policy should be reviewed. Merepeka Henley and Citizenship Ceremonies Takangaronoa Munro Increasing migrant numbers to New Zealand raises concern of their competency of Māori culture and awareness. Some practices of other cultures are innocently disregarding Māori protocols i.e. coastal burials, ashes being spread over waterways. Is there a Korowai/Kaupapa Māori to be introduced at the induction stage of citizenship? Inform new migrants of the Māori cultural practices in the Whangarei District. Citizenships on local marae and Māori representation at Citizenship Ceremonies. Waimarie Kingi Citizenship Ceremonies Introduce a cultural induction for migrants and ESOL learners. Representation Review Māori wards - how are absentee owners represented? The representation model used for ahu whenua and whanau trusts may provide solution to Māori representation on Councils. Huhana Lyndon Tongatu Road Transfer Station Hapū and marae allowance to dispose of refuse for free where land is owned by Maori. Delaraine Armstrong Refuse Tau Henare marae have an arrangement with Council (Grant Alsop) when a hui is had at the marae. A bin is supplied for the duration of the hui. Peter Vaughan Communication issues Seeking clarification of the communication process from Te Huinga to the wider hapū and community, acknowledged Taipari as Te Parawhau rep on Te Huinga and Te Kārearea. Communications with hapū, Te Huinga and Te Kārearea to be increased and better protocols around who needs to be included and who Council uses to do Cultural Impact Assessments (CIA’s). Waka Enclosure Tabled document with details of the planned waka enclosure for Onerahi this summer.

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6. Previous Minutes 6.1 Minutes Te Karearea 16 May 2018 Not discussed due to lack of time.

7. Reports: 7.1 Hapu Mandating Update July 2018 Not discussed due to lack of time.

7.2 Treaty of Waitangi Settlements Progress from Hapu - July 2018 Not discussed due to lack of time.

7.3 Action Log - July 2018 Dominic Kula provided a verbal update on the Action Log, of note the LTP and Roading.

7.4 Plan Changes Consultation Presentation - Urban Areas, Transport and Three Waters and Open Spaces Robert Burgoyne and Vivienne Lepper spoke to the various proposed plan changes. Waters Suggestion to introduce water tanks to urban residential to relieve pressure on infrastructure. Open Spaces The plan change refers only to Council land and DoC land. Māori reserves would that qualify marae as open space natural environment?

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General Discussion Hapū Environmental Management Plans (HEMPs) are they being considered in these plan changes? (It was confirmed that they are being considered). Submissions close end of August http://planchanges.heretowhere.co.nz

8. General Business Her Worship invited hapū to attend the next Citizenship Ceremony 31 August 2018 2pm in Council Chambers. Taipari suggested a 2km radius be set aside around marae to prevent inappropriate development. Request for an agenda item for a future meeting detailing the notified/non- notified process for RMA applications. The Alcohol Control Bylaw Review is available for commenting.

9. Closure of Meeting - Karakia Next Te Kārearea meeting 15 August 2018 in Council Chambers.

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6.1 Te Kārearea Strategic Relationship Agreement Review

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: 15 August 2018 Reporting officer: Dominic Kula (General Manager Strategy and Democracy)

1 Purpose

To initiate a review of the Te Kārearea Strategic Relationship Agreement.

2 Recommendation

That Te Kārearea Strategic Partnership Forum note the review of the Relationships Agreement.

3 Discussion Te Kārearea has been the catalyst for Māori Relationships in Whangārei since its conception in 2012, developing into a vital forum of engagement and discussion for both Māori and Council. In 2014, the reviewed Relationships Agreement for Te Kārearea Strategic Partnership Forum (Attached) was signed in Pipiwai. Since that time there have been changes both within Council and Hapū. As a result it is proposed to review the Relationship Agreement. The intent of this item is to socialise the review with Te Kārearea and stimulate korero. Staff will then work with the partners to bring a proposed scope, process and timeframe for the review back to Te Karearea.

4 Attachments

Te Kārearea Strategic Relationship Agreement 10

11 12 13 14 15 16 17 18

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6.2 Treaty of Waitangi Settlements Progress from Hapū – August 2018

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: 15 August 2018 Reporting officer: Dominic Kula (Strategy and Democracy General Manager)

1 Purpose

A verbal update on Treaty of Waitangi Settlements will be provided by hapū representatives to Te Kārearea Strategic Partnership Forum

2 Recommendation

That Te Kārearea Strategic Partnership Forum note the verbal update of the Treaty of Waitangi Settlements progress from hapū representatives.

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6.3 Action Log – August 2018

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: 15 August 2018 Reporting officer: Dominic Kula (General Manager Strategy and Democracy)

1 Purpose

To brief Te Kārearea Strategic Partnership Forum on the actions undertaken by the Council for queries brought up at previous meetings outlined in the attached Action Log.

2 Recommendation

That Te Kārearea Strategic Partnership Forum note the Action Log.

3 Attachment Action Log

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23 ACTION LOG STATUS MEETING Activity PROGRESS DATE

1. Ngunguru Ford 18 July The condition of the road has deteriorated to a point that noxious weeds including gorse are a In progress Road 2018 nuisance. A local resident has been maintaining the road of his own accord. As this is a widely-used road for all the community it should be regularly maintained by Council. In contrast, Council have funded the maintenance of Te Toiroa Rd a paper road. A request has been made to meet with local Councillor onsite. Response Councillor Murphy contacted Jeff Devine who provided the following response. Cr Murphy forwarded this information onto Aorangi and is awaiting reply before further action.

“Roading have previously answered questions about the maintenance of Council’s section of Ngunguru Ford Rd.

This section is a paper road, ie a section of road Council has not yet accepted as being up to the minimum required Council standard, and therefore not maintained by Council, hence the maintenance end signs.

There is a lot of back history about ownership of the road, Maori Land and the Maori Land Court over many years. Parts of the road may have been upgraded to Council standards previously under different subdivisions privately but ongoing maintenance of these sections has not been continued.

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STATUS MEETING Activity PROGRESS DATE

Now the whole of the remaining road has been declared public road by the Maori Land Court by Gazette Notice in 2013. So in Council terms it is a public road, privately maintained, (PPM).” 2. Roading Issue in 18 July Registering an incident on Wright/Moore Rd, part of the road is unstable and not fixed In progress Te Orewai, 2018 properly. Pipiwai Response CRM RDG055344 was raised initially for the Wrights/Moore Rd incident.

The council was advised of the incident on 11th July. This accident did not meet the threshold required to notify WorkSafe NZ by either the contractor or ourselves. An internal investigation of the incident is being carried out by the contractor and we will be advised of the outcome at the end of the month.

The contractor will tidy up the shoulder where the truck went over when they come back to do the drainage works that have been programmed. This won’t be until they finish the heavy metal overlay which should be the week after next.

CRM RDG055344 – The slump was filled on 20th June and will most likely need another top up. A dig-out repair will be included in the contract for the seal extension that is planned for later this year.

CRM RDG055347 – The slip is ongoing and the contractor will clean up again this week. We have engaged Opus to investigate and design a permanent repair. They will be in contact with you in due course to obtain permission to gain access to the top of the failure site.

3. Roading Issue in 18 July Culvert close to their urupa “Te Wehenga” is too low and creates water logging and In progress Te Orewai, 2018 potential flooding. Suggestion to install a larger culvert to alleviate the situation. Pipiwai Response CRM RDG056363 created 25 July and assigned to the Northern Roading Inspector. Response in due course.

4. Taiharuru Marae 18 July Requesting to seek compensation for building fees as the plans have not differed from In progress 2018 original plan i.e. duplication of works and an existing building consent, and yet the marae is still asked to pay full payment. Marae are happy to meet half the costs of 11k. The marae

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STATUS MEETING Activity PROGRESS DATE

will be a pivotal coastal marae within the Whangarei district to currently complement the other coastal marae.

Response An email response was sent 13/6/18. The original building consent lapsed in May 2015 with a refund given of $4837.00. Unfortunately, the application for building consent would have to be a new application and this would attract the normal fee schedule. The only way for fee assistance is to apply to Councils Community Fund. There would be no guarantee of success of application if applied for.

5. Clements 18 July Hapū have raised concerns about the non-notified consent granted for a subdivision adjacent In progress Subdivision 2018 to Pukenui Forest. A significant landscape which recently accommodated the release of kiwi, who have been recorded laying eggs. The subdivision has approved a significant roadway access which will have damaging effects on the flora and fauna of Pukenui Forest. Consultation process was with one hapū? What are the commercial interests associated with this subdivision? Will it be a gated community? Why was the existing access via the quarry not considered? If this is a housing subdivision does it fit within the social housing criteria? This consent can be likened to Te Mata Peak track in Hastings, local hapū had limited input and yet the consent was granted, disregarding the cultural and spiritual aspects of their maunga. Response The Pukenui Trust are keen to discuss this kaupapa face to face with hapū and are coordinating a hui with Dick Shepherd for Monday 23 July 2018. The emphasis for the hui is the proposed land swap that helps with connecting existing walkways.

Hui was held at Ngararatunua Marae, all parties involved with the subdivision were in attendance and a robust discussion was had. Outcome was to meet again and discuss in detail the proposed land swap. 6. Citizenship 18 July Increasing migrant numbers to New Zealand raises concern of their competency of Māori In progress Ceremonies 2018 culture and awareness. Some practices of other cultures are innocently disregarding Māori protocols i.e. coastal burials, ashes being spread over waterways. Is there a Korowai/Kaupapa Māori to be introduced at the induction stage of citizenship? Inform new migrants of the Māori cultural practices in the Whangarei District. Citizenships on local marae and Māori representation at Citizenship Ceremonies. Introduce cultural inductions for migrants and ESOL learners Response Invitation by Her Worship to attend the next Citizenship Ceremony in August and provide feedback on the process.

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7. Tongatu Rd – 18 July Hapū and marae allowance to dispose of refuse for free as Maori Land had been used for the Transfer Station Transfer station.

Response HWM, Councillors Morgan, Glen and Murphy visited site after last TK meeting but station was locked. The station is situated on road reserve and previous requests for free disposal have been declined. However, Council work alongside Marae to assist where possible for major events. 8. Waka House 18 July Peter Vaughan tabled a document with details of the planned waka enclosure for Onerahi this In progress 2018 summer.

16 May Council staff have been working with Peter Vaughan of the Whangarei Waka Trust over the 2018 last 2-3 years to find a location for an enclosure to be built to store their waka. Council has Response offered a temporary site for the waka enclosure at the Aquatic Centre for up to 5 years. Council officers are working through the details of their use of this site. There are no allocated Council funds for this project, and Peter has been given details of possible funding sources for community projects to cover levelling and construction costs. Elected Members support the establishment of permanent facilities at Pohe Island once the infrastructure to support additional use is developed. This matter will be reported back to an Infrastructure Update Meeting.

9. Rating March 2018 Maori Land and Rating arrears. Council to look at working with marae to help people In progress understand and feel comfortable with talking to council about rating and rating arrears. Explain the Rates Remission Policy. Request to put this on the agenda for discussion in further meetings. Hapu asked to invite Council to talk at their respective Marae when it suits their schedules. Update: Te Huinga to produce a paper on Maori Tikanga on whenua and their consequential position May 2018 on being rated.

Update: There was an objection to the practice of the valuation of Maori Land is the same as for May 2018 General Land

Response: Opteon (our valuation service provider) will be reporting on the tri-annual general valuation in October or November 2018. In the past, they have also presented to Te Karearea their findings, so we will ask them to do the same this year.

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10. Environmental 15 June A scoping report, including cost estimates, has been requested by Te Huinga. Closed hub at the 2017 Fernery Response Council has determined not to proceed with this initiative at this time.

Update Request from Allan Halliday for Council to relook at this. Allan to also submit through the LTP Reopened March 2018 process.

Update While there is no progress on the Environmental Hub Project the He Kakano Community April 2018 Nursery upgrade project is proposed for nursery facilities at the rear of the building.

11. Correspondence March 2018 Request for all marae to receive copies of any important information from Council. Need to In progress to Marae update data base of marae contacts. Andre and Janelle working on updating information.

12. Marae resource March 2018 Request for Marae resource kits of important documents e.g. LTP, Rating Policies, Fees and In progress kits Charges, Urban design etc. Working on what documents would be of interest.

Blue Goose 20 Future developments for the Blue Goose entranceway, potentially could host a cultural precinct Closed Entranceway September which may include a marae for Otaika. 2017 Response The treatment of this entranceway is being considered as a new item for the Long Term Plan November 2018. 2017 (no change) Response Entranceways – $550k plus inflation planned for year 4/5 June 2018

13. Sealing Rural 19 July Requests to seal rural roads: Closed Roads 2017 All of Wrights Road (partial seal is a project for 17/18 year). Forestry routes. Dust/mud on roads that are school bus routes. Henare Road – access to urupa and marae. This road is unsafe after big rains.

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A prioritised list of roads to be sealed and dedicated annual budget for LTP was requested. 20 Request to seal Ngunguru Ford Rd was made. September 2017 Further seal extensions and how they are prioritised will be considered as part of the Long Term Plan 2018 Response: Council is intending to repair 3 short sections of Kokopu Rd as the pavement in these November locations has failed. These will be completed in the next few weeks. These are ongoing 2017 maintenance work required for all roads to keep the travelling public safe. These works do (no change) not include the sections of road with the various tight corners which are before the first section of the proposed works, as the pavement through these sections are ok.

The logging companies previously investigated the potential use of Kokopu Rd for returning empty logging trucks because the narrow windy nature of this made this route unsafe as the trucks couldn’t traverse the corners without crossing the centreline.

Council has allocated $1.3M to the sealing of an additional 2.5km of Wright and McCardle Rds this summer and tenders for the work close in early November. Therefore, we assume works will commence on the road later in November.

Funding for the maintenance of Kokopu Rd and the funding for the seal extension works on Wright Rd come from different funding sources within NZTA and their funding rules do not allow the two activities to be mixed. Council is about to commence the agreed dust suppression programme of works on the District’s unsealed logging routes in November.

Further seal extensions and how they are prioritised will be considered as part of the Long Term Plan 2018 Response Seal Extensions – The budget has been increased to $1m per year to seal roads, the first 2 June 2018 years will be dedicated to sealing Wright road, criteria for prioritisation will need to be set by council for years following.

14. Maori 4 August Desire expressed to encourage more Maori Candidates and more Maori voting. In progress Participation in 2017 elections Response This is a matter for the next local government elections to be held in 2019.

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November 2017

15. Focus on Youth 19 April Clarification has been requested on what this action means. (Joint initiative) 2017

20 Hapu have requested that Council develop some ideas for this initiative. September 2017 Response Council will do so and report back to Te Karearea. November 2017 (no change) Response: This arose from a joint Council/Te Huinga workshop soon after the elections. No action to February date. Ideas also required from Te Huinga. 2018 Update: Te Karearea want Action on Youth Initiative. The Community Development Department will May 2018 look into this and report back to Te Karearea. Update: Jacki Cooper has recently been recruited as the new Community Development Adviser and August will be working with the Youth Advisory Group (YAG). Jacki is available to engage with Te 2018 Karearea and its focus on a Youth Joint Initiative at their convenience. Jacki can be reached on Phone: 09 430 4200 | DDI: 09 470 3033 | Mobile: 027 446 2080 E: [email protected]

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16. Winstones May - Winstone Quarry Development – there is concern about placing the overburden onto Closed Quarry August the Pegram land. 2017 GBC Winstones resource consent application for overburden (LU1700100) has been received. The application includes an assessment of effects on the limestone outcrop (Tonkin & Taylor, Preliminary Overburden Disposal Area). There is only a small area of this on the site with the vast majority located to the north-west of the disposal area. The report concludes that there is a low to negligible risk of void collapse due to limited area underlain by limestone and the expected limited thickness of limestone in the area. The Hapu disagree, and have continued to express their concern at each meeting.

Response Update: November Winstones have requested that the application be put on hold (suspended). 2017 (no update Previous meetings: available) At the request of the CE, Murray McDonald asked CBC Winstones if they would specifically consult with Taipari Munro. They responded as follows:

As described in our resource consent application, we have an on-going, working relationship with the Ruarangi Trustees, of which Marina Fletcher is our primary point of contact.

Marina is in the final stages of preparing a Cultural Impact Assessment, which addresses the Pegram block proposal, among other matters. It is the preference of both parties to continue working together as we have done so, to date.

The application was publicly notified on 12 July 2017 so parties were able to make submissions on the proposal. An independent commissioner with Tikanga Maori has been appointed to the Panel to hear submissions.

Response The Hearing has been held. Decision July 2018. June 2018

19. Having a voice 19 July Hapu expressed ongoing concern about input into RMA matters. They agreed Maori In progress in RMA matters 2017 Planning Commissioners could address some of these concerns.

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amendment to Response WDC has asked for nominations from Te Huinga for possible Independent Planning Act November Commissioners. Two names have been received. Council is also considering a request for 2017 a Mana Whakahono a Rohe from Patuharakeke.

Response Council has received nominations for Commissioner training from Te Huinga. These people February will be registered for the training during 2018. 2018

Update: A request to Ministry for the Environment officer Hauauru Rae – Kaitaatari Kaupapa June 2018 Matua/Senior Policy Advisor for advice and guidance on commissioner training was accepted. A date is yet to be confirmed for him to attend a Te Huinga hui, Andre will maintain contact with Hauauru and coordinate a date. CLOSED/COMPLETED

Issues of November Pedestrian safety at the new subdivision, close/behind to Totara Primary School. Questions Closed pedestrian 2017 were raised about the safety (for school children) of the new subdivision roading designs. safety in Tikipunga Update/ Issues like this are dealt with at the time of consent – approximately seven years ago. We are Response: aware of one reported incident on Wairau Drive, this involved a near miss of a child. We are monitoring the zebra crossing on Corks Road to see if this be moved away from the roundabout. Rates Structure 19 April In April 2017 Council provided Te Karearea with an overview of the Rating Structure review Review 2017 and agreed to discuss the rating of Maori land as a separate process from the wider engagement process. It was also agreed that Schedule 11 of the Rating Act would be a specific focus of that discussion. A suitable forum for this will be arranged in the near future. Several Interest in a workshop on schedule 11 was repeated. Closed

20 Te Huinga invited staff to attend a Te Huinga meeting to have a workshop on the Rating September Policy. Also a report to Te Karearea was requested.

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Response: The preferred rating policy will be included in the Consultation Document for the Long Term February 2018-28 that will be provided to the members at this meeting. 2018 Rates Arrears 24 May Treatment for Maori land will form part of broader Council rating review. Closed 2017

Response: Offer still stands for Rating team to visit Marae on invitation to work through options. June 2018

Pipiwai/Puketito March 2018 Slump in road at Pipiwai Junction of Puketitoi Road. Road had been marked but no work to Closed Road Junction fix.

Update/ Work will be completed in the next few weeks. Response: 7/5/2018 update – Contractor advised work completed. WDC Roading Inspector will be going out to take photos and ensure work is completed.

Henare Road March 2018 The continuous rain we have had lately has damaged Road on numerous occasions. There Closed are no drains or culverts until you get to the lowest point of the Road. Water overflow scours both sides of the road and causes potholes and corrugations. When is road maintenance programmed?

Update/ Our Northern Roading Inspector has advised that there are works programed for Henare Road Response: for within the next few weeks weather dependant. 7/5/2018 update – Contractor advised work completed. WDC Roading Inspector will be going out to take photos and ensure work is completed.

Registering 20 There was general concern expressed regarding Sites of Significance register including: Closed – to be Waahi Tapu (and September - Is there funding for Hapu? reported other sites of 2017 - The funding that was provided to Ngati Hau – how was it spent? regularly to Te significance to - What protection does recording a site give? Karearea. Maori)

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Response Information that has been received has been reviewed. it is now considered that 75% is November collected. This is no longer an active plan change while awaiting further information. 2017 There is no additional Council funding for this at this time. Council initially funded this through Repo Consultancy. This funding was to cover costs to the Hapu and the consultant. It has all been spent without the full information being passed to Council from Hapu. The planned Sites of Significance Plan Change is reliant on this information so a new solution will be required.  The total amount paid to the contractor was $172,250 +GST. The contractor has detailed within invoices to Council payments to hapu including Te Parawhau. Council has no evidence of what happened to the ‘hapu’ payments.  Mapping information has been received from Ngati Kahu, Ngati Hau, Te Waiariki, Patuharakeke, half information from Ngati Wai and Ngati Hine and no data from Te Parawhau.  The contract required the consultant to obtain data from all of the above hapu plus Ngati Korora and Ngati Taka Pari. Information is held by Council in three ways: - Confidentially (“black” sites restricted to two staff with authority) - Open - Council-only. When an application is received for a consent that has a site on the land involved, the applicant is required to discuss the development with the relevant Hapu. Update: Two reports are included on this agenda. One chronicles the history of the project, and the second recommends a way forward. Way forward agreed

Pipiwai Road March 2018 A complaint to Roading re overflow of water from Pipiwai Road (near the FNDC end of Pipiwai Closed works. Rd) directed onto whenua (land). There had been no consent given for this discharge to occur. Update/ Team have assessed the work and discussed it with the Roading Manager. Work carried out Response: at this site by our contractors has not changed the direction of the stormwater runoff. WDC contractors have only cleared vegetation from existing water tables. If residents want to send all stormwater into one catchment, then Roading will require written permission from the land owner concerned. Other residents of this area have also approached council and we advised that the only work our contractors have done here is clear vegetation from existing water tables. There are no programmes in place to alter any existing stormwater drains for this area.

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Hihiaua Cultural 19 April Support was expressed for the Cultural centre and support for Council to contribute to it Closed Centre 2017 financially.

Response Council has committed $500,000 to the Hihiaua Cultural Centre. It will be available to them

November when certain milestones are achieved. Fundraising has started and a $675,000 grant has 2017 been secured for Stage 1 to proceed in the near future. (no change) Response The Crown (Provisional Growth Fund) has contributed a further $1M Construction due to April 2018 start this year.

Pipiwai/Riponui March 2018 A slump/slip in the road had occurred. There had been a temporary fix with road markings Closed Road and filling of slump area with hotmix but that this was only a temporary solution and a permanent solution needed to be found.

Update/ Work has been completed. Response: Temperature of 20 It was noted that the temperature of the large swimming pool is too cold for comfortable Closed Pool at Aquatics September swimming. Centre 2017 Response CLM (pool operators) have reported that they had a problem with two of the four boilers. This resulted in lower temperature in the pools for a period. They have now been repaired. Youth Advisory 20 Is there cultural supports for Maori youth on the advisory group? The young Maori advocates Closed Council September are strong leaders and thrive in their Maori upbringing and would like to feel safe to express 2017 their values in this forum.

Response The Maori Relationships Officer is available to the Forum, and attends as required, and if known to the members. He will ensure Maori members are safe to express their culture.

12 Action Log 35

STATUS MEETING Activity PROGRESS DATE

Porowini May- Three lanes on Tarewa Road cause an issue for the entrance. What can be improved Closed Terenga August in future? Paraoa Marae – 2017 It was noted that the three lanes on Tarewa Road have caused an issue for the Traffic Impact entranceway. Request was that the committee would like to see the Traffic Impact Report Report for this and what can be improved in the future. The Marae has a vehicle crossing on Tarewa Rd. There are 3 traffic lanes northbound in this location directly outside the vehicle crossing. Historically, there has been 2 lanes northbound in this location.

In 2012 the right turn bay was added by taking land and widening the road on the opposite side of the road. Apart from this widening, all other works were undertaken within the road reserve. No resource consent was required and therefore no Traffic Impact Report was completed and was not a requirement.

Porowini Terenga Paraoa Marae entrance – a marked “KEEP CLEAR” on Tarewa Road was discussed as an option to provide safer entrance to the Marae. Traffic engineers declined this request. It was asked that WDC re-consider this. Response WDC Traffic Engineers have stated again that a “KEEP CLEAR” area will not be possible. This is because of the nearness of the vehicle entrance to the traffic lights and that it is double-laned.

Whangarei November A number of issues in regard to the Whangarei Falls reserve were stated: Closed Waterfall issues 2017 - The water smells when it is low. - The rubbish bins need to be cleared more often. - Buses and cars make it unsafe for pedestrians. - There are dogs wandering in the area. Response: These are on going issues continually being monitored by NRC, Parks, Waste and Regulatory Departments. When these issues occur, it is best for the public to call these issues into Council when they are occurring, straight away. Opening hours 20 Can these toilets be open to coincide with the Inter-City Bus timetable? Closed of toilets at The September Hub 2017

13 Action Log 36

STATUS MEETING Activity PROGRESS DATE

Response The toilets are only open when the i-Site is open – 9am-5pm seven days a week. There is a sign on the door directing people to other public toilets with clear directions on how to get to them for times when the i-Site is closed. Entrance to May 2017 Entrance to Te Hononga Street off Puna Rere Drive needs better signage and lighting – Closed Otangarei via easy to miss. Puna Rere It was noted that the intersection is not clearly marked and has poor lighting. Request was to

check for signage and lighting.

There is a request for higher than standard signage and lighting. Options for the entrance to 4 July Te Hononga Street, Otangarei to be investigated and brought back to a future meeting.

16 August Signage has also been requested to mark the entrance to the Otangarei Walkway.

Response There is planned signage for the walkway.

Investigations show that Puna Rere Dr has a Street Light at the intersection with Te Hononga St, and the intersection is clearly marked according to the roading standards.

Otangarei Neighbourhood Safety Panel in principle, support signage around the entranceway to Otangarei and if possible signs for the park and the walkway. They would like to have some input in the design and location of the signs. The request for the Otangarei Community to create a sign will now progress through the Community Development Team, via their Community Village Planning. LED street lights are being installed over the next 18 months. These are an improvement over existing lights.

Additional signage has been approved for:  “Otangarei” to be included on NZTA green destination sign at the corner of State Highway 1/Puna Rere Drive;  Signage has been included at the intersection of Puna Rere Drive/Te Hononga Street. Participation in 4 July 2017 Concern expressed that Maori were not included in decisions on RMA matters – especially Closed RMA matters issuing of resource consents.

4 August Again – there was concern that some hapu were not being notified of all resource consents. 2017

14 Action Log 37

STATUS MEETING Activity PROGRESS DATE

20 Further concern was expressed that some hapu are not receiving notification of all resource September consent applications as they expect. 2017 Response No changes have been made to notifying Hapu of resource consents in their areas of interest. All go to Hapu where they have an interest and/or Statutory Acknowledgment.

Te Waiariki Trust 19 July Not getting resource consent notifications anymore. Closed (Pataua) 2017 Response We have not changed our process re: notifying iwi. Te Waiariki is within our system as having an interest in the Taiharuru, Pataua & Ngunguru areas. As such notified applications within those areas will be sent to Te Waiariki. Hapu 19 July How does Council use them? Environmental 2017 Do not replace engagement, should facilitate it. Closed Management Copy should be given to all Councillors after elections → Part of induction programme? Plans ↕ Hapu presenting their Hapu Environment Management Plans (HEMPS).

[Central to concern that they are not satisfied with involvement in RMA and Consents]

15 Action Log 38

STATUS MEETING Activity PROGRESS DATE

Response Hapu Environmental Management Plans (HEMPs) are used through the plan change preparation process to inform the plan change outcomes. Every plan change section 32 evaluation report includes a section analysing the proposed plan change regarding lodged HEMPs.

Section 74 of the RMA specifies the matters that council must consider when preparing/changing a district plan. Section 74(2A) states that council must take into account any relevant planning document recognised by an iwi authority and lodged with the territorial authority, to the extent that its content has a bearing on the resource management issues of the district.

All plan changes are released in draft form as part of pre-consultation, in the past this has included the presentation/workshopping of plan changes with Te Karearea and Te Huinga. Hapu representatives are sent copies of all draft plan changes for feedback and sent proposed plan changes for formal submission.

District Plan staff are always available to meet with hapu to discuss concerns, this offer was readily taken up during the pre-consultation of PC94B Papakainga Phase 2. A copy of the plans held by WDC have been printed and put into a folder in the Councillors’ Room. . Parking at sports 4 August Parking at rural sports fields – cars block roads eg: Springs Sports Complex. Closed parks 2017 Response There is no record of any complaints or enquiries on this matter. Should similar issues reoccur, please contact Council’s after-hours number and our contractor will respond. If large events are known in advance, please inform Council and we can have enforcement people on site. Helena Bay 4 August Consent allowing water taken from Mimiha Creek for garden-irrigation. Should be reserved Closed Holdings 2017 for Marae. Response Application put on hold and referred back to Marae.

Effective 2-way 19 April Council calendar and a marae/hui calendar will be co-ordinated to look for opportunities to Closed Communication 2017 work together. Completed for Te Huinga Meetings.

Response Marae have been contacted. Awaiting responses. Due to many marae reluctant to provide this information we have stopped asking.

16 Action Log 39

STATUS MEETING Activity PROGRESS DATE

Land locked off 4 July 2017 Section that is possibly land locked off Rewarewa Road. This will need to be addressed via Closed Rewarewa Road an outside meeting. Need more detail on property – exact location and lot number. Issue also of beside the waste management ponds, sightlines for going in and out.

Response There is potential access available to the land via a paper road which can be developed by the land owners to facilitate any development.

Raumanga April 2017 Raumanga Height Block Subdivision – Tribal & geological factors – caves can’t be accessed Closed Height Block Subdivision Response In relation to the Raumanga Heights subdivision (Trading Corporate Ltd), this will lapse on 7 November 2017 unless a survey plan is submitted to Council by that date. February No survey plan submitted, nor any application to extend the consent. Confirmed as lapsed. 2018 Response Ngunguru Ford 4 July 2017 How many times does it get graded; cost of grading; cost to have it sealed. Why “Council Closed Road Maintenance ends here” sign where it is; can it get moved to further along road?

Response The Council maintained portion of Ngunguru Ford Rd is 6.9 km long. The road was graded 10 times in the last 12 months. 1300m3 of metal was also placed on road during the last 12 months. A total of 25 CRM’s have been received for Ngunguru Ford Rd in the last 12 months. However, a number were received at the same time from a number of different people reporting the same issue.

Grading is generally programmed on a monthly routine but can be weather dependant. During the monthly routine all the roads in a particular area are graded generally at the same time over a week or so.

Waste June 2017 A request was received to participate in the development of the Waste Minimisation and Closed Minimisation Management Plan. and Management Response The plan was sent to Te Huinga and considered at the July meeting. Plan

17 Action Log 40

STATUS MEETING Activity PROGRESS DATE

Papakainga Updates on the Papakāinga Plan Change were requested. Closed Plan

Response An update to be provided for the Papakainga Plan change appeal. A report will be on the agenda of the Te Karearea Meeting on 16 August 2017

Pataua Boat 19 July What does the consent allow to be built compared to what has been built? Closed Ramp & Camp 2017 Resource Consent

Response What was approved was more than they built – WDC has put compliance in place. What is built is according to the consent.

Safety at 19 July Concern was expressed at the danger for visitors to Whangarei Falls Closed Whangarei Falls 2017 Response The upper falls bridge now has warning signs erected both sides stating “Danger. Do not attempt to cross the bridge if water is flowing over the top of the walkway.” There is also a safety barrier. LTP – early 16 August Request was made for early engagement opportunities for Hapu. Closed engagement 2017

Response WDC made known we were open to meeting with hapu at their request. Meetings were arranged for Pakotai, and with Patuharakeke.

Rubbish on Eg: Crane Road = regular site for illegal dumping. Closed roads Skips at village centres? eg: Pipiwai/Oakura. More transfer stations? (Over summer) eg: Opotiki. Get volunteers/community involved?

Rubbish from Christmas to Waitangi week at Ohinewai.

Litter on Te Hononga Street and Puna Rere Drive.

18 Action Log 41

STATUS MEETING Activity PROGRESS DATE

Response These concerns were referred to the Waste Minimisation And Management Plan process.

19 Action Log 42

43

6.4 Representation Review – Initial Proposal

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: 15 August 2018 Reporting officer: Kathryn Candy, Senior Legal Adviser

1 Purpose

To update the Forum of the decision of Council to adopt the Initial Proposal for representation arrangements and the next steps in this process.

2 Recommendation

That Te Kārearea Strategic Partnership Forum note the information provided in this report.

3 Background

The Local Electoral Act 2001 requires that all local authorities undertake a representation arrangements review at least once every six years. Council last reviewed its representation arrangements in 2012, where some ward boundaries were tweaked to better reflect communities of interest. Those changes took effect for the 2013 and 2016 elections.

The current arrangements are 13 councillors elected from six wards, plus the Mayor elected at large.

 Bream Bay Ward – 2 councillors  Denby Ward – 3 councillors  Hikurangi-Coastal – 2 councillors  Mangakahia-Maungatapere Ward – 1 councillor  Okara Ward – 4 councillors  Whangarei Heads Ward – 1 councillor.

A review of these arrangements is now due and the results will take effect for the 2019 and 2022 elections.

4 Discussion

4.1 Decisions already made

Council has made two decisions in the lead up to the 2019 election. On 31 August 2017 Council considered the choice of electoral system and resolved to retain the First Past the Post (FPP) electoral system. On 26 October 2017 Council considered whether to introduce 44

Māori wards, and decided not to do so. Those two matters do not form part of this current representation arrangements review.

4.2 Briefings and early engagement

Council has had three public briefings to discuss the representation arrangements review. Those briefings have discussed communities of interest, effective representation (the number of elected members, ward boundaries, community boards) and fair representation (the requirement for a fair ratio of elected members to population).

Informal preliminary consultation took place between 1 June and 27 June 2018 where the public were asked questions about the representation arrangements. Advisory groups were engaged, together with Te Huinga and some resident and ratepayer groups. An online survey was also undertaken with 71 people responding online and two by mail.

4.3 Initial Proposal

Having considered numerous options for the representation arrangements for the district and the public feedback from the preliminary consultation, Council decided at its meeting on Thursday 26 July 2018 to adopt an initial proposal which retained the status but with amendments to boundaries to better reflect communities of interest. That initial proposal is described in the attached Consultation Booklet.

The initial proposal retains 13 councillors, elected from six wards, with the Mayor elected at large. The names of the wards remain the same and Council has chosen not to introduce community boards.

The proposed amendments to boundaries are:

1. At the Okara Ward/Bream Bay Ward boundary the area around Smeaton Drive, Acacia Drive and Wattle Lane will move from the Bream Bay Ward into the Okara Ward. This is to reflect that the community of interest around this area relates to the urban ward of Okara rather than the more rural ward of Bream Bay.

2. At the Hikurangi-Coastal Ward/Denby Ward boundary the area around Dip Road, Georgia Lane, Waipanga Road and Springs Flat Road will move from the Hikurangi- Coastal Ward into the Denby Ward. This is to reflect that due to the increase in subdivision activity in the area this community is more aligned with the urban ward of Denby than the rural ward of Hikurangi-Coastal.

Council is now undertaking formal consultation on this initial proposal. That consultation runs from 1 August to 31 August 2018.

The attached Consultation Booklet is available online, together with the submission form and information on the several variations of representation arrangements that Council considered when determining the initial proposal. A targeted pamphlet drop will be done to those areas affected by the proposed changes to ward boundaries. Staff will engage advisory groups, Te Huinga and resident and ratepayer organisations. Information will be on Council’s website as well as on social media sites. In addition, there will be two public drop in sessions on Thursday 16 August and Wednesday 22 August at the May Bain Room at the Whangarei Central Library.

The hearing of submissions will take place on 11 September 2018 and the final decision on representation arrangements will be made at the Council meeting on 27 September 2018. If there are any objections or appeals to that final decision, they will be considered by the Local Government Commission between November 2018 and April 2019. 45

5 Significance and engagement The decisions or matters of this Agenda do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via Agenda publication on the website.

6 Attachment Consultation Booklet 46

47

REPRESENTATION REVIEW CONSULTATION BOOKLET

What is a representation review? Under the Local Electoral Act 2001 (the Act) all local authorities must review their representation arrangements at least once every six years. Whangarei District Council last reviewed their arrangements in 2012 which took effect for the 2013 and 2016 local elections. It is now time to look at these representation arrangements again to determine whether any changes need to be made for the 2019 and 2022 local elections.

Where are we at with the representation review?

Electoral System Council decided on 31 August COMPLETED 2017 to retain the first past the Where Council considers what post (FPP) electoral system electoral system to use for the next election Māori W ards Council decided on 26 October COMPLETED 2017 not to establish Māori wards Where Council considers whether to establish Māori wards Representation arrangements Council has had three public UNDERWAY briefings to discuss this review. Where Council reviews Informal pre-consultation with the - the number of councillors community has taken place using to be elected to Council survey, social media and interest - whether councillors are group channels. elected by wards or the Council decided on 26 July 2018 District as a whole, or a on an initial proposal for the mixture of both representation arrangements - if elected by wards, the which was to keep the status quo number of wards, of 13 councillors, six wards, but boundaries, number of with some small changes to the councillors per ward and boundaries of some wards. They the names of those also decided not to introduce wards community boards. - whether to have community boards That initial proposal is now out for formal public consultation and we would like your feedback.

SUBMISSIONS ON THE INITIAL PROPOSAL ARE INVITED FROM 1 AUGUST 2018 – 4PM 31 AUGUST 2018.

48

What did Council consider when deciding on the initial proposal?

In reviewing representation arrangements Council must take into consideration the following key things: - what are our communities of interest? - what is the most effective representation of our communities of interest (total number of councillors, number of wards, community boards etc.) - ensure fair representation of communities of interest (each councillor represents about the same number of people, within plus or minus ten percent). Communities of interest: The term “community of interest” is not defined in legislation and can mean different things to different people depending on an individual’s or group’s perspective from time to time. In a general sense, a community of interest is an area where one feels a sense of belonging and to which one looks for social, cultural, service and economic support contributing to the development of a shared identity. Communities of interest have characteristics such as:

- a sense of community identity and belonging; - similarities in the demographic, socio-economic and/or ethnic characteristics of the residents of a community; - similarities in economic activities; - dependence on shared facilities in an area, including schools; recreational and cultural facilities and retail outlets; - physical and topographic features; - the history of the area; and - transport and communication links. Effective representation: Once communities of interest have been identified Council then must consider whether effective representation of those communities of interest would be by way of a ward structure, at large (no wards) or by a mixture of both. It also then considers how many elected members would provide effective representation – does the community have reasonable access to its elected members, can those elected members effectively represent the views of those in their wards? Fair representation: Once both communities of interest and effective representation has been determined, Council must then provide for a reasonable ratio of elected members per head of population, plus or minus ten percent. Basically this means each councillor represents about the same number of people, within plus or minus ten percent. This ensures that elected members represent about the same number of people and so providing the opportunity for views and opinions of citizens to be heard by that elected member. The Local Electoral Act 2001 provides a calculation for fair representation which is based on the population figures for the district and the number of elected members for each ward. During Council’s consideration of these matters they also looked at six variations for representation arrangements and some detailed changes to ward boundaries. Information on these variations can be found in the document “Whangarei District Council Representation Review – Considerations Paper” which can be located on our website at www.wdc.govt.nz. or upon request from Council. 49

What do we currently have? The current representation arrangements are 13 councillors elected from six wards with no community boards. These arrangements comply with the requirement for fair representation.

Ward Pop Councillors Average Fits Rule % Variation Bream Bay 13,500 2 6,750 Yes -2.18% Denby 21,400 3 7,133 Yes +3.37% Hikurangi-Coastal 13,250 2 6,625 Yes -4% Mangakahia- 6,330 1 6,330 -8.27% Maungatapere Yes Okara 28,300 4 7,075 Yes +2.52% Whangarei Heads 6,930 1 6,930 Yes +0.42%

89,710 population divided by 13 councillors equals 6,901. +/- 10% equates to range 6,211 to 7,591.

50

What is being proposed? At the 26 July 2018 Council meeting Council decided on an initial proposal for its representation arrangements. The proposal is to retain 13 councillors elected from six wards with no community boards. There are however two slight changes to the ward boundaries (to better reflect communities of interest) these being between the Okara and Bream Bay Wards and between the Hikurangi-Coastal and Denby Wards. The mayor will be elected at large. The proposal complies with the requirements for fair representation.

Fits Ward Pop Councillors Average Rule % Variation Bream Bay 12,590 2 6,295 Yes -8.78% Denby 22,140 3 7,380 Yes +6.94% Hikurangi-Coastal 12,510 2 6,255 Yes -9.36% Mangakahia-Maungatapere 6,330 1 6,330 Yes -8.27% Okara 29,210 4 7,303 Yes +5.83% Whangarei Heads 6,930 1 6,930 Yes +0.42% 89,710 population divided by 13 councillors equals 6,901. +/- 10% equates to range 6,211 and 7,591. Bream Bay W ard/Okara Ward change: The initial proposal moves the Bream Bay Ward/Okara Ward boundary so that the area around Smeaton Drive, Acacia Drive and Wattle Lane move from being in the Bream Bay Ward to being in the Okara Ward. The reason for this change is to reflect that this community of interest is more aligned with the urban ward of Okara than the rural ward of Bream Bay.

51

Denby Ward/Hikurangi-Coastal Ward change:

The initial proposal also moves an area around Dip Road, Georgia Lane, Waipanga Road and Springs Flat Road from the Hikurangi-Coastal Ward into the Denby Ward. The reason for this change is to recognise the increase in subdivision activity which has increased the density of the population in this area. The movement of the boundary reflects that this community aligns more with the urban Denby Ward than the rural Hikurangi-Coastal Ward.

52

What happens next?

Submission period 1 – 31 August 2018

Hearings 11 September 2018

Council meeting (final proposal) 27 September 2018

Public Notice 3 October 2018

Objection/appeal period 3 October – 2 November 2018

Forward material to Local Government 19 November 2018 Commission (if required) Local Government Commission decision (if By 10 April 2019 required)

Want to find out more? Come to one of our public drop in sessions to be held in the May Bain Room at the Whangarei Central Library, Rust Avenue, Whangarei on the following times: Thursday 16 August 4-6pm Wednesday 22 August 4-6pm

How do I have my say? We want to hear your views on this Initial Proposal for representation arrangements. You can have your say by completing the attached form and sending it to us either by: Email: [email protected]

Post: Representation Review 2018 Whangarei District Council Private Bag 9023 Whangarei 0148

Delivery: Hand your submission form into any Whangarei District Council office or service centre.

Submissions close: 4pm Friday 31 August 2018

53

6.5 Infrastructure Operations Report Update – August 2018

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: 15 August 2018 Reporting officer: Simon Weston (General Manager Infrastructure)

1 Purpose

To update the members of Te Kārearea Strategic Partnership Forum of Council’s infrastructure programme.

2 Recommendation

That Te Kārearea Strategic Partnership Forum note the Infrastructure Operations Report Update.

3 Background

Please find attached the Infrastructure Operations Report for the month of August 2018, outlining progress on Infrastructure works for the District from June 2018.

4 Attachments

Infrastructure Operations Report – August 2018 54

55 Infrastructure Operations Report Update for Te Kārearea Strategic Partnership Forum – August 2018

Infrastructure Projects Overview Planning & Capital Works Planning & Capital Works Projects Current Stage Due

Sense of Place Projects Car Park to Park Design Jun-19 Camera Obscura (3rd party project) Funding applications Sep-18 Parks & Recreation Projects Matapouri Beach Restoration Design & consenting Oct-18 One Tree Point Seawall Investigation Investigation Jun-18 Seawall Renewals 17/18 Construction/Procurement/Consenting Jul-18 Otaika Sports Park Field Construction Construction Apr-19 Hikurangi Multiuse Hardcourt Complete Feb-18 William Fraser Memorial Park (Pohe Island) Carpark Design Jun-18 Parihaka Track Renewals Construction Jul-18 Laurie Hall Park Design Sep-18 Ruakaka Sports Field Design Jun-18 Abbey Caves Car Park & Toilet Facility Feasibility Report Completed Jun-18 Quarry Gardens Car Park Feasibility Ongoing Jul-18 Bascule Carpark Design Aug-18 Whangarei Falls Carpark Amenity Upgrades Construction Dec-18 Potter Park Design Oct-18 Water Projects Ridermain Replacement 2018/19 Design Jul-18 Reservoir Rehabilitation 2017/18 Complete Jun-18 Whau Valley Water Treatment Plant Detailed Design Nov-18 Ruakaka WTP Clarifier Upgrade Detailed Design Jul-18 Waste & Drainage Projects Tarewa Emergency Storage Construction Aug-18 Regulatory New Animal Shelter Design & Site Selection Dec-18

Waste and Drainage Waste and Drainage Projects Current Stage Due

Construction of Rama Rd Stages 2 Construction Aug-18 Langs Bridge PS-Rising Main Replacement Construction Jul-18 Union St-Hikurangi Sewer Upgrade Construction July-18 Takahe Sewer Diversion Design Jun-18 Teal Bay Stormwater Upgrade Design Aug-18

Water

Water Projects Current Stage Due Water Treatment Plant Upgrades Complete Jun-18 Meter Replacement Contract 2017/18 Complete Apr-18 Reticulation Programmed Works 2017/18 Complete Jun-18 Minor Projects - Emergency Works Construction Jun-18 Ruddells Raw Water Line Renewal Complete May-18

Infrastructure Operations Report Update - TK August 2018 Page 1 of 16 56 Roading Roading Projects Current Stage Due

Cycleway – Kamo Stage 1 (Rust Ave to Cross St) Construction Aug-18 Cycleway – Kamo Stage 2 Separable Portion 1 (Cross St to Wrack St) Construction Nov-18 Cycleway – Kamo Stage 2 Separable Portion 2 (Wrack St to Kamo Rd) Construction Dec-18 Cycleway – Kamo Stage 3 Fisher Tc Underpass Construction Jan-19 Cycleway – Kamo Stage 4a (Kamo Rd to Puna Rere Dr) Tender Aug-18 Cycleway – Kamo Stage 4b (Jack St to Fisher Tc) Tender Aug-18 Ararua Rd Bridge upgrade Re-Tender Apr-18 General Bridge maintenance 1718 Construction Jun-18 Scour protection Bridge maintenance 1718 Construction Jun-18 LED Street Lighting – Luminaire Supply (P Category) Supply Completed LED Street Lighting – Twin Coast Discovery Upgrade Construction Jul-18 LED Street Lighting – Northern Area Installation (P Category) Construction Completed LED Street Lighting – Southern Area Installation (P Category) Construction Completed LED Street Lighting – Supply and Installation (V Category) Design/Construction Sept-18/Mar-19 Porowini / Tarewa Intersections Improvements Award Jul-18 Maunu / Porowini Intersections Improvements Tender Aug-18

Parks and Recreation Parks and Recreation Projects Current Stage Due

Urban Design - Themed Communities and Settlements Construction ongoing Parks Interpretation Information – Heritage signs Construction Jun-18 Otangarei Centre Development - playground Construction Jun-18 Ngunguru Cycleway Construction Jun-18

Infrastructure Development Capitalisation Projects from Parks, Water Services and Waste and Drainage enter the work in progress account (WIP) upon commencement and are removed to Hansen Clearing once closed and documentation required for capitalisation has been provided. The prior period WIP has not changed with two projects remaining, having outstanding figures totalling $359,295. The final figures will feature in the following month’s report, once the yearend financial tidy up has been completed. Completed Projects Prior Year WIP $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- JULY AUG SEPT OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE WASTE 2,613, 2,613, 2,613, 1,944, 1,556, 1,556, 1,144, 1,144, 378,49 349,85 308,55 308,55 WATER 378,79 341,71 164,49 142,17 142,17 ------PARKS 1,489, 1,312, 1,312, 934,62 799,86 422,65 422,65 392,88 178,23 54,689 50,739 50,739 PRIOR WIP TOTALS 4,482, 4,267, 4,090, 3,021, 2,498, 1,979, 1,567, 1,537, 556,73 404,54 359,29 359,29

Asset Management and the Long-Term Plan The process to determine which Asset Management System council will adopt is ongoing, but a decision should be determined shortly.

Infrastructure Operations Report Update - TK August 2018 Page 2 of 16 57 Asset managers have completed the final review of the LTP projects including updating Asset Management Plans and development contributions schedule. Long Term Plan and Development Contributions Policy have been adopted on 26th June and 28th June respectively. Engineering Standards As reported previously, the Planning and Development and Infrastructure teams continues to align the reviews of the Engineering Standards (the EES) and the District Plan. The next step for the ES will be to undertake formal consultation, once the relevant chapters of the District Plan are finalised for public notification. Development Engineering The volume of applications processed remains strong with an increase in June, however this is a decrease in

100% 35 90% 30 80% 70% 25 60% 20 50% 40% 15 30% 10 20% 5 10% 0% 0

% In Timeframe Volume In Volume Out applications on the previous year. Applications processed within timeframe is 93%. The team continue to be busy.

Waste and Drainage Operations and Maintenance

Kioreroa WWTP Daily Flow to treat (m3) 80000

70000

60000

50000

40000

30000

20000

10000

0 01-Jun-18 08-Jun-18 15-Jun-18 22-Jun-18 29-Jun-18

NRC image depicting the percentage of normal rainfall and graph illustrating the flow in m3/d through Whangarei WWTP Health and Safety Staff members attended the H&S conference in Auckland. Pressure vessel inspections were completed by Stork. Machine guarding audit was completed. WWTP staff completed confined access training.

Infrastructure Operations Report Update - TK August 2018 Page 3 of 16 58 Kioreroa WWTP Detergent toxicity experienced in plant during the month. Affected digesters and plant performance. Rural WWTP Hikurangi membrane washes completed, membrane is still inoperable. The final report is membrane that the membrane will need to be replaced. Staff are negotiating compensation with the supplier. is ruined. Human Resources Approval provided for recruitment for a Stormwater Engineer and admin assistance. Reticulation There were 4 sewerage spills in June.

Date Spill Volume Type of Location Cause Action Taken Ceased (m³) Sewage Blockage in downstream line Waimahanga consisting mostly of baby wipes and Line cleared, Road, fat. Elevated flows combined with 3/06/2015 2.0 Raw/unscreened NRC and DHB Onerahi, blockage has cause capacity issues notified. Whangarei with up to 2m³ surcharging from manhole. Woods Road Failed join in concrete lined steel rising NRC and DHB 19/06/2018 Bridge, <1 Raw/unscreened main on gravity side of bridge crossing notified Whangarei Various Locations including Bernard, Consistent heavy rainfall associated DHB and NRC Takahe and inflow and infiltration caused capacity notified, Takahe Heretaunga issues in many sewer reticulation Raw/storm water 22/06/2018 <50 Street chamber Streets, catchments throughout the district content isolated from Morningside resulting in several sustained pedestrians and Woods surcharges Roads and Parua Bay SPS Blockage in downstream side of aerial NRC and DHB Willow Place, crossing consisting of fat and rags, notified, 30/06/2018 Maunu, spilled to densely vegetated area on <1 Raw/unscreened disinfectant Whangarei creek bank with no evidence of applied to spill contamination in creek area

Capital Works Projects Sewer CAPEX Hikurangi Union Street sewer project is nearing completion; the three pump stations have been installed and the main pipe bursting will be done by July 30. Hydrotech are currently replacing 500m of sewer rising main at Langs Bridge. Completion by end of July. Construction to extend the irrigation fields at Rama Rd (Ruakaka WWTP) will be primarily complete in July; with site completion by end of August. Tarewa Storage and Emergency Overflow Tank is practically complete; restoration of site will now be undertaken with estimated completion in August. Sewer and Stormwater Renewals Urgent repairs are planned in Morningside road where the sewer has been leaking near a premise. Consents and Compliance Hikurangi is non-compliant around disinfection and solids due to membrane problems, the supplier has now supplied the final report. WDC needs to seek compensation for failure of the membrane.

Infrastructure Operations Report Update - TK August 2018 Page 4 of 16 59 Policy and Procedures CON1608 Meeting have been held between the Waste and Drainage Manager and the COO of Hydrotech to renegotiate contract rates to make the contract more workable. Problems have been identified with previous relining projects; about 20% of relines have serious problems along the length of the pipe. Hydrotech have committed to investigate and rectify. Hikurangi Swamp Flood Management Scheme Major flooding was experienced in the scheme; A local person provided valuable information on the scheme performance. The scheme performed extremely well, no significant pasture losses.

Photo of the spillway near the mountain pump station. Solid Waste Operations Kerbside mixed recyclables have been taken to Auckland since the 1st of May. The charge for this will be $154 per tonne in gate fee and $212 in haulage, the average amount of mixed recyclables is 100 tonnes per month. Alternative processing options are being explored through the Joint Venture – Whangarei Waste Limited. Processing options will be dictated by the collection methodology implemented.

Monthly waste tonnages are shown in the table and charts below.

Rubbish 2017/18 2016/17 RTS Tonnes 2017/18 2016/17 Recycling 2017/18 2016/17 Collection Tonnes Tonnes June 637 690 June 262 277 June 526 532 May 789 736 May 299 328 May 660 658 April 690 653 April 329 368 April 611 566 March 722 766 March 335 321 March 685 561 February 711 622 February 320 311 February 700 701 January 873 762 January 412 412 January 848 668 December 742 760 December 439 406 December 783 621 November 764 758 November 311 386 November 624 589 October 690 663 October 316 371 October 623 563 September 630 656 September 323 298 September 527 688 August 764 681 August 330 332 August 441 567 July 634 535 July 264 297 July 583 515 Total for 8646 8282 Total for 3940 4107 Total for 7611 7229 period period period

Infrastructure Operations Report Update - TK August 2018 Page 5 of 16 60 Kerbside Rubbish and Recycling Collection and Rural Transfer Station Operations For the year:

 Kerbside recycling was 5.3% more than last year  Transfer station rubbish tonnages are 4.1% less than last year  Kerbside rubbish was 4.4% higher more than last year

Laboratory Report Production

The Laboratory received 862 samples, requiring 2945 tests during June. 651 tests were subcontracted. 50% of jobs were reported within 5 working days. Total test numbers increased by 9% when compared with the previous year.

To summarise production for the year ending 30 June 2018:

 39225 tests were performed  5989 tests (15%) were subcontracted  61 % of jobs were reported (completed) within 5 days

 Testing numbers increased overall 9% compared Figure 1 Tests performed to date for current year ending. with the previous year.

Infrastructure Planning & Capital Works Major Projects Major Projects: Sense of Place  Carpark to Park: Initial project scoping is complete, including concept design and budget estimate. The Car Park to Park Working Party is meeting regularly. A decision has been made to time the physical works so that they do not interfere with the construction of Hundertwasser Art Centre. It is likely that construction of Car Park to Park will need to start in 2019-2020 with completion in late 2020.  Camera Obscura: The external project team are in the process of seeking funding for the construction of a camera obscura on Pohe Island. Preloading of the site with metal was completed in April. Construction is planned to start in September 2018, pending funding. Major Projects: Parks & Recreation  Matapouri Beach Restoration: Peer review of the engineering design is complete and comments are being addressed. Community consultation is underway and the consent application will be lodged August. It is anticipated that replenishment works will start in April 2019.  One Tree Point Seawall Investigation: The investigation will look at the entire length of coast around the One Tree Point area and will be the first step to develop a consistent approach to erosion management in the area. The final draft report was completed in June.  Seawall Renewals 17/18: Clements Contractors are constructing the Ritchie Road seawall, due for completion mid-July. Taurikura seawall is out to tender during July. The consenting process for Princes Road seawall is in progress to remove several Pohutukawa trees.  Ngunguru Seawall Renewal: The remedial works to the top of the wall and grass area on stage 1 at Te Maika Road is completed. The detailed design for Stage 2 along Ngunguru Road frontage is currently underway and will incorporate items gathered from the community feedback, upon which Resource Consent will be lodged. Cost estimates will then be compared to budget. Additional funding will be necessary to achieve the community’s desired outcomes.

Infrastructure Operations Report Update - TK August 2018 Page 6 of 16 61

 Sandy Bay Beach Restoration: An investigation is underway to determine a long-term solution to manage erosion. Once this has been completed, a concept plan will be presented to the community for consultation. This plan will include dune protection areas.  Otaika Sports Park Field Construction: Construction of stage 1 which includes two new sports fields, lighting, irrigation and drainage is currently underway. The fields will be ready for the winter season April 2019. Detailed design for stage 2 will commence in July.  Hikurangi Multiuse Hardcourt: Construction of the hardcourt is complete. Quotes to install lighting have been requested. Resource Consent to install the lighting has been granted.  William Fraser Memorial Park Development Pohe Island: Professional Services have been awarded to Hawthorn Geddes to design and document the central island carpark through to physical works. Detailed design is going through final processes.  Ruakaka Sports Fields: The design for the two new fields and refurbishment of the existing fields is nearly completed. Construction can not start until the sand mound has been removed. An ROI has not found any contractors interested in the sand removal.  Laurie Hall Park: Design for stage 2 of the upgrade of Laurie Hall Park is under revision. Construction of the new pathways and lighting is planned to start in the 2018/19 financial year after Armistice Day.  Parihaka Track Renewals: The contract has been awarded to Plantpro & Sons. The Drummond Track and Dobbie/Hokianga tracks have been completed and opened. Ross track is under construction and due for completion mid-July.  Limestone Island Pontoon – Pontoon has been designed and priced. Pontoon is being fabricated. Installation to begin Aug 2018.  Abbey Caves Car Park and Toilet Facility - Hawthorne Geddes have provided the final concept plans, report and Engineers Estimate.  Quarry Gardens Car Parking Facility – Topographical survey has been completed and draft concept plans have been provided for comment. Changes have been made to these to further increase the number of carparks. Discussions are ongoing with the Trust. Final concept plans and an Engineers Estimate should be completed by the end of August.  Bascule Carpark - Stakeholder engagement and detailed design is underway.  Whangarei Falls Carpark Amenity Upgrades - The contract has been awarded to Robinson Asphalts and physical works are to begin in September 2018.  Potter Park, Tikipunga - The concept design is under revision. The outcome will be a children's playground with footpaths, bollards, and trees. Construction is planned for early 2019.  Ngunguru Youth Activity Zone – A site at the Ngunguru Sports Complex (NSC) has been approved in principle by NSC and a workshop has been held with Ngunguru School children and Instragram consultation undertaken to determine what elements are wanted. Major Projects: Water  New Whau Valley Water Treatment Plant: The detailed design is currently underway. An ‘Expression of Interest’ for construction was tendered out and will close in July. Detailed design is programmed to be completed in November 2018, and tendering for the physical works contract is planned for November – December. Construction is planned to commence in January 2019, and is estimated to take 20 months.  Ruakaka WTP Clarifier Upgrade: Detailed design is underway, and should be completed by mid-July.  Ridermain Replacements 2018/19: The works will be tendered as two contracts and begin construction early in the 2018/19 financial year.  Three Mile Bush Reservoir: Previous site location studies are currently being assessed and validated, with additional site investigation work to be performed to inform site selection process.  Reservoir Rehabilitation 2017/18: Contract works are complete. Major Projects: Waste & Drainage  Tarewa Storage and Emergency Overflow Tank: Construction is currently underway and is due to be completed July 2018 with commissioning work in August 2018. NZTA will take over parts of the site in August for construction of the Tarewa intersection upgrade project, saving money on reinstatement and disestablishment.  Teal Bay Stormwater Upgrade: Detailed design is underway and should be completed by the end of August.

Infrastructure Operations Report Update - TK August 2018 Page 7 of 16 62 Major Projects: Compliance & Regulatory  New Animal Shelter: This project is currently being scoped by the Sponsor. Concept plans followed by a feasibility study to determine a suitable site will be undertaken during the 2019/20 financial year. This will be followed by a detailed design and price estimate for construction. Construction will be undertaken in 2020/21. Infrastructure Planning The team is continuing work on the comprehensive review of designations held by WDC. This requires research on the history and function of each designation to establish whether it has been given effect to. In many cases, corrections or changes to the designation are needed to provide for the effective ongoing operation of the facility. A submission on the Proposed Regional Plan for Northland was lodged in November 2017. Evidence is being prepared for the hearings, which start at the end of August 2018. The team is continuing to review a steady stream of subdivision and land use consent applications and providing input to plan changes and the Environmental Engineering Standards review. Landscape Architects The team is busy with various projects including leading the design of Pohe Island Masterplan, Pohe Island Central Carpark, the Town Basin Carpark to Park project, and Whangarei Falls Amenity Upgrades. Work is ongoing on the City Centre Precinct Plan, design palette, and Entranceways improvements.

Parks and Recreation Operational updates Public Tree maintenance Treescape had a full-time crew working for three weeks on street trees with the Elevated Platform Vehicle (EPV) crew completing a further two days on trees around powerlines. We are currently slightly behind schedule but Treescape will bring an extra crew to Whangarei to catch up on any deficit in the main contract. The larger palms along Walton Street were pruned in June smaller ones programmed in July. Tracks maintenance: June has been a wet month with over 300mm of rain falling. Most of this rainfall occurred over 2 days on the 20th and 21st when about 180mm fell. Despite this we feel fortunate that track damage has been limited. Some metal run-off has occurred and as much of this has been recovered as possible. We had a tree come over on the Hatea Walkway north of Mair Park and some substantial retaining had to be constructed adjacent to the river, where the roots pulled the bank away. This cost over $5,000 but was quickly completed. Elsewhere, we are not aware of other major issues. The poor weather has made track construction on the Ross Track more difficult. Work is well underway here with the box-step structures having been flown in and seating started. It is hoped that the upgrade of this track will be complete by the middle of July.

Coastal Structures CON18013 tender for Parks and Coastal Structures closed on Friday 6th July. Four tenders were received and evaluated. The expected start date for the new contract is 01st August 2018. One of the piles under the Town Basin marina office has recently failed. Immediate action was taken to assess the situation, risk was minimised by restricting access to the immediate area. Professional services are reviewing the Geotechnical report to develop a practical solution in collaboration with the current maintenance contractor.

Sports Fields Cricket block renovations were in progress throughout June and all have been Town Basin Marina Pile completed except for Cobham Oval which is programmed for completion in the first week of July. The wet weather continued in the same vain as last month seeing many mid-week field closures to counteract field damage and over use. Our spirits are up - with strategic field closures we have managed our weekend competition fixtures with no need for cancellation despite some extremely wet weather.

Infrastructure Operations Report Update - TK August 2018 Page 8 of 16 63

Unforeseen damage at Ruakaka sport spark by a wild pig closed Soccer 2 field (see photo below). All fixtures on this field have been moved to Bream Bay College grounds for the rest of the season.

Damage by pigs at Ruakaka Sports Park and the culprit With the overuse of William Fraser Rugby and Soccer fields becoming apparent it is recommended that under sowing with ryegrass commences on this Park next Winter. Parks and Gardens Despite the high rainfall and strong winds during June, the city got off reasonably lightly, with little serious damage. The bridge at Whangarei Falls was flooded and was closed for 24hrs. The debris was cleaned off it the next day when water levels had receded and the bridge reopened. Other damage included a Perspex panel from the Canopy Bridge being blown out. Winter infill planting also got underway with most trees having been planted. Most annual bedding displays look great, except for some of the primrose which have been attacked by caterpillars. Pest control with Bacillus thurigiensis is ongoing. The contractors mowing team is finding it hard to mow most parks due to the ground been saturated, but the contractor is doing what they can and are spending more time on weedeaters to prevent further turf damage. Freedom Camper numbers have diminished but are now causing turf damage in designated camping areas due to the wet weather. The first part of June was also spent maintaining and checking Assets. One Tree Point and Parua Bay Boat Ramps were cleaned and water blasted. Signs were refurbished at Ruakaka Beach, McGregors Bay, and Marsden Bay Reserve and four picnic tables have been refurbished at Matapouri and Wellingtons Bay. The contractor was also busy installing new bollards at William Fraser Park and Lake Waro. The bank on Western Hills Drive (at the bottom of Coronation Reserve) was cleaned up at the end of June. All the woody weeds were removed, as well as a few trees that were growing too close to the carriageway. The lower bank was mown and the weeds beyond the mowers reach were sprayed. Because of the time of year, the effectiveness of this spraying is questionable, so we will programme in another spray of the weeds in the spring. Playgrounds and Skate Parks During June the contractor removed graffiti from Kamo Sports Park and Hedley Place playgrounds. Glass was removed from Laurie Hall Park and new swing seats were installed at McLeods Bay and Norfolk Ave playgrounds. The monorails at Hedley Place and Mander Park were damaged and the runners had to be replaced. At the new playground at Ruakaka Rec Grounds, kids were accessing the sails by standing on the roof of the tower. We resolved this issue by removing the roof off the tower. The new playground at Otangarei’s Central Reserve was constructed at the end of the month. The contractors were unlucky, trying to construct the playground during the wettest week we have had in a long time. The wet conditions made their work extremely difficult and the work took longer than expected. However, the final result was excellent and the local kids have swarmed to the playground and the parents are grateful for the playground.

Infrastructure Operations Report Update - TK August 2018 Page 9 of 16 64

The CCTV cameras are yet to be installed (programmed in for mid-July), and we are working on various other finishing work including signs (No smoking and No dogs), looking into seating around the playground and a new path to the basketball half court.

Active Recreation Strategy The Request for Proposal (RFP) for the delivery of this strategy closed at the end of June. An evaluation team consisting of Sport New Zealand, Sport Northland and Whangarei District Council considered the four suppliers and Global Leisure Group was selected. The first project working group meeting is planned for early July.

Cemetery:

Again, cremations continue to be on the increase. This is possible due to a cremation (from $1,800) being more affordable than purchasing a plot and paying a burial fee ($3,700). Another busy month at the cemeteries with work being done on getting all our new services, such as family area and natural burial areas ready for the July. Family burialsBotanica area with Annual an example Results of a monument owned and installed by Robinson Botanica Memorials(Monthly) The visitor numbers had a spike this month, as they do 5000 every June due to the tree giveaway. The Matariki display is in the foyer currently and looks 0 beautiful with native trees on display like Kauri, Punga JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC and Kawakawa and others. 2016 2017 2018

Water Services Rainfall and Water Sources Some significant rainfall in June with over 320mm falling at Whau Valley. In the first 6 months of the year we have had over a metre of rainfall which is 250mm above the average for the end of June. Whilst the intensity of some of the rain has caused problems at some of the treatment plants overall the network has coped well. The forecast for the remainder of winter is similar.

Infrastructure Operations Report Update - TK August 2018 Page 10 of 16 65

Whau Valley Dam Volumes Wilsons Dam Volumes 100% 100% 90% 80% 80% 70% 60% 60% 50% Last 12 Months 40% Last 12 40% Months Average '04-'18 30% Average '79- 20% '18 20% Minimum '04- 10% Minimum '18 '79-'18 0% 0%

Rainfall - last 12 Months 350

300 Rainfall Last 12 months

250 Average Rainfall 1971-2018 200

150

100 Rainfall mm Rainfall

50

0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Month

Capital Works An expressions of interest document for the construction of the new Whau Valley WTP was advertised and closes in July.

Work on all programmed works was completed including mains being replaced in Albany Road, Tikorangi Place and Kent Road. Staff are preparing contracts for meter and main replacement to be advertised in July and August. Design work is ongoing for the scrappers for the clarifiers at Ruakaka and it is hoped to advertise this contract in August. The UV upgrade at Ruakaka is also progressing well with the new unit installed and expected to be commissioned in August.

Roading Maintenance A period of wet weather towards the end of June has caused some flooding and damage to the Districts roading network. Although most damage is limited to a minor level overall the costs are likely to exceed $500,000 and a flood damage claim to NZTA is being prepared. The Contractors have been busy clearing slips and culverts due to the recent storm event during June in our network. Our focus has been on cleaning out blocked culverts and dealing with CRM complaints. Other works apart from routine maintenance and maintenance grading include maintenance metalling unsealed roads, roadside tree pruning, and culvert repairs. The new maintenance contracts have been awarded and will start with effect of 1 July 2018.

Infrastructure Operations Report Update - TK August 2018 Page 11 of 16 66

Roading Operational Outputs - Monthly Achievement – Routine Works Pavement Rehabilitation and Seal Extensions. The programme of rehabs on rural roads has been completed. Works have been completed on 3 small sections on Kokopu Rd, as well as a major slip repair on Abbey Caves Rd. A section on Springfield Rd, and Rehabs on Pipiwai Rd and Whatitiri Rd are also now complete. Design works for the 2018-19 annual programme are already underway. The seal extension contract for 2.5km of new seal on Wrights Rd and McCardle Rd has been completed. Design of the final 4km of sealing for this road is also underway.

Bridge Repair The upgrade of the first of the bridges on Doctors Hill Road and the Thompson and Old Tokatoka Rd bridges are now complete. Upgrade of the second bridge on Doctors Hill Road, Ararua Rd and Wilson Rd bridges have also been completed. Major bridge maintenance contracts for scour protection and general maintenance have also been completed for the year.

LED Street Light Conversion Funding has been approved from NZTA for $6.6M to replace the existing streetlights with energy efficient LEDs. This work was funded at 85% FAR (subsidy) for work completed 30 June 2018. NZTA have just announced that the 85% subsidy rate has been extended up until June 2021. Work is completed on the replacement of the 3,300 P-Category (local road) lights. The upgrade of the V-Category (Arterial road) lights on the Twin Coast Discovery Highway in Whangarei City, which is being undertaken by Currie Electrical, is nearly completed. The final work is being undertaken at the Tawera/Porowini intersection. This work is expected to be completed in July 2018. The V Category lights for the arterial road intersections have arrived. This work is being included in the Twin Coast Discovery Highway contract as a variation.

Infrastructure Operations Report Update - TK August 2018 Page 12 of 16 67 The remaining 1,200 V-Category lights are currently being designed and these designs are due in late August/early September. Given that there is a 3-4 month lead time, this will result in these lights arriving in December/January. The installation of these lights is likely to be undertaken by June 2019. We are currently determining whether the central management system (CMS) to control the new LED streetlights can be provided by the Spark proposed “Smart Cities” LoRaWAN network. LGNZ is also initiating a project to determine a nation-wide CMS.

Kamo Cycleway The stage 2 contract (Cross St to Kamo Rd) has been awarded and construction has commenced. Construction of the cycleway for Stage 1 were completed by the end of January but works on the Railway and Crossing controls were not completed until June. The programme of works and progress is reported below: Stage 1 (CON16020 Rust Avenue to Cross Street)  Civil works mostly complete, except those components to be completed by KiwiRail and minor finish works that cannot happen until post KiwiRail works.

Stage 2 (CON16086 Cross Street to Kamo Road)  SP 1 Cross Street to Wrack St (target completion of Spring 2018)  Earthworks and concreting is mostly complete. Working on finishing associated infrastructure to enable opening of this section.  An Official Opening, and Public Opening Day of Stages 1 and 2 is currently being planned for the 19 September, subject to confirmation of this date by the Minister of Transport. Stage 3a (Kamo Rd to Jack Street)  Design completed, we have received interim KiwiRail feedback and have incorporating required changes, however, we are still awaiting 100% design approval, which we need before we can start construction works.  Physical works is programmed to start in spring 2018 with a target completion of early-mid 2019.

Stage 3b (Adams Place to Fisher Terrace)  Path design mostly complete – this section will be tendered with Stage 3 as a separable portion, however, excluding the underpass, which will be a separate tender.  Enabling works is underway to ensure that an all-weather access and platform is available for the underpass construction.

Stage 4 (Fisher Terrace Underpass) – Awarded to Broadspectrum  KiwiRail 50% review was completed prior to tendering.  Underpass construction is to take place during the Christmas railway shutdown (24th December 2018 to 2 January 2019).

Stage 5 (Fisher Tc to Kamo village)  Scoping design underway for future links to Kamo Intermediate, Kamo High School and Kamo Village. This will involve a combination of shared paths and traffic calming (greenways). The Walking and Cycling Strategy The Walking and Cycling Strategy 2012 is currently undergoing its 5-yearly review. The updated strategy will be the keystone for securing funding for urban walking and cycling projects, as well as strategic regional Great Rides and Great Walks throughout our District. The draft strategy has been adopted by Council and was made available for public consultation during June. This will be reported to Council during September. We are working with NRC, Northland Inc, KDC and FNDC to develop a robust regional strategy with associated maps, regional priorities and economic justification for a series of high-quality easy trails following our unique coastlines. These trails once complete, will link Auckland’s east coast with the Bay of Islands, via the Bream Coast and Tutukaka Coast, then connect across to the Hokianga Harbour via Twin Coast Discovery Trail then back down to Auckland’s west coast via the Kauri Coast Trail. The three Councils are working together to put forward a serious of applications to Government’s Provincial Growth Fund to build some of the key sections of these regional trails. Waipu Walk Cycle Trust – Stage 2 Estuary View Heights to Waipu Cove – Physical works is planned for mid-2018. Stage 1 got a highly-commended award for the NZTA’s Taking Communities on The Journey, which was announced

Infrastructure Operations Report Update - TK August 2018 Page 13 of 16 68 at the Asia Pacific Cycle Congress in Christchurch on October 19. The NTA and the Trust have submitted a combined Provincial Growth Fund Expression of Interest application to complete the Trail from Waipu to Waipu Cove. Whangarei District Road Safety Promotion June 2018 SAiD (Stop Alcohol Impaired Driving): 12 courses have been run this year, 1 from Key district issues additional funding. Of the 83 participants who commenced the programmes, 76  Young Drivers completed. Since inception (2012), 91% have not been caught reoffending.  Alcohol and/or drugs Drive Soba: 8 programmes of 12 groups and 1 individual sessions were run with 59  Speed offenders completing. After 11 years the non-reoffending rates are: 9-11 years post  Rural speed zone loss of control / head on DSP, 78%, 5 years and 2 years post: 82% for both cohorts.  Intersections Young Drivers Learners Licences:. Fifteen 3 day programmes have been run this year at People Potential, 3 with additional funding. 210 attained Learners licences an 83% pass rate on first attempt and following resits the overall pass rate was 85.4%. In addition 35 Learners licences were attained by students at Ngatiwai Iwi Education. Speed: Bus back advertising of the National Speed message “In my shoes” was carried by 2 local busses in the Urban area. At the same time the 60sec TV advertisement was run in 4 cinemas over 4 months in the Whangarei Events Cinema. This is estimated to have been seen 8400 times in 607 screenings. Complementary Radio advertising has run during the period. Community Mentor Driver Programme: At People Potential 143 students were mentored this year. 116 sat and 102 passed their Restricted Licence. 1654 mentor hours were provided and the dedicated mentor vehicle travelled 18067 km.A training session was delivered by St John and there are currently 11 active mentors, with 4 new mentors joining the team this year and 2 being processed. Ngatiwai Iwi education ahd 4 students attain restricted licence and 10 in the programme. Restraints:Delivery this year : 5 Workshops with 47 attendees, 12 ECE visits with 227 chn and 66 adults, 1 Event, Whanau Day with 100+ chn and adults Car seat checking in 9 locations with 157 seats checked, 28 boosters given out and 3 convertible. CRT training was provided to 4 attendees.. Fatigue Stops: 434 vehicles stopped at 6 fatigues stops with interactions with 921 people.

Northland Road Toll

Total at End June Northland SH Northland Local Road Toll Total for all 2017 2018 Network Network Whangarei 14 11 7 4 Kaipara 5 2 2 0 Far North 22 9 6 3 Totals 41 22 15 7

Customer Request Management Services (CRMs) The Infrastructure Group received a total of 1609 CRMs in the month of June 2018. 11,308 CRMs for 2018 to-date with 28,852 CRMs in total for 2017. Waste - Total Service Requests 1400 1200 1000 800 600 400 200 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2015 - 2016 2014 - 2015 2013 - 2014 2012 - 2013 2016 - 2017 2017 - 2018

Infrastructure Operations Report Update - TK August 2018 Page 14 of 16 69

The Waste and Drainage Team received 559 CRMs in June 2018. There were 10 impressed CRMs recorded for the month. No instances of dissatisfied feedback were received.

The top five CRM issues for our Waste and Drainage Department for the month of June were:  Rubbish Queries – 112 calls (non-collection, fly tipping etc)  Public Toilet queries/complaints 42 (eg Soap dispenser empty).  Recycling queries and complaints- 34 (eg Bin missed during collection)  Stormwater queries- 32 (eg blocked storm drain)  Sewer queries- 31 (eg blocked waste drain) Parks - Total Service Requests 400

350

300

250

200

150

100

50

0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

2015 - 2016 2014 - 2015 2013 - 2014 2012 - 2013 2016 - 2017 2017 - 2018

The Parks team received 143 CRMs in June 2018. There was unfortunately no specific feedback reported from the public for the month of June, however during the follow-up calls, 4 customers reported works done were acceptable.

The top five CRM issues for our Parks and Recreation Department for the month of June were:  Tree and Street Tree queries- 61 (eg tree fallen over/branches down)  General Parks queries- 46 (eg access to reserves, Drone requests etc)  Cemetery enquiries- 7 (Burial enquiries etc)  Walkways- 5 (Issues on walkways)  Mowing- 3 (Mowing of Parks and playgrounds)

Infrastructure Operations Report Update - TK August 2018 Page 15 of 16 70

Water - Total Service Requests 400

350

300

250

200

150

100

50

0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2015 - 2016 2014 - 2015 2013 - 2014 2012 - 2013 2016 - 2017 2017 - 2018

The Water team received 161 CRMs in June 2018. The Water Team received 7 impressed calls during the month. No instances of dissatisfied feedback were received.

The top five CRM issues for our Water Department for the month of June were:  Water Leaks- 67 (Leak repairs or concerns)  Meter Box Queries- 34 (New box, new meters)  Water Quality- 8 (Water quality issues- clarity, odour, taste)  General Water Queries- 6 (land enquiries etc)  Water Pressure-5 (Pressure issues) Roading - Total Service Requests 900 800 700 600 500 400 300 200 100 0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

2015 - 2016 2014 - 2015 2013 - 2014 2012 - 2013 2016 - 2017 2017 - 2018

The Roading Team received 746 Customer Service Requests in June 2018. There were 27 follow up calls made in the month of June. One customer was dissatisfied. Thirteen customers found our service acceptable. Thirteen customers were impressed by the Roading team and contractors.

The top five CRM issues for our Roading Department for the month of June 2018 were:

1. 61 reports of Roading General E.g. General and Safety issues. 2. 78 reports of Unsealed Street Lights E.g. Maintenance on unsealed network. 3. 78 reports of Roading Maintenance E.g. General maintenance – sweeping and pot holes. 4. 61 reports of Trees and Vegetation E.g. Maintenance on trees and vegetation. . 5. 167 reports of Stormwater issues E.g. Clearing cesspits and stormwater issues

Infrastructure Operations Report Update - TK August 2018 Page 16 of 16 71

6.6 Plan Change 134: Designations

Meeting: Te Kārearea Strategic Partnership Forum Date of meeting: Wednesday 15 August 2018 Reporting officer: Sarah Brownie (Planner)

1 Purpose

To present draft Designations Plan Change (PC134) and to provide a briefing about the plan change process.

2 Discussion

2.1 What is a designation?

A designation is an RMA planning tool which enables and protects the use of land for a public work or infrastructure.

Designations are like resource consents in that they may contain specific conditions and they have expiry (or lapse) dates.

Designations differ from resource consents in that they can restrict land, water, subsoil, or airspace where this is necessary for the safe or efficient functioning or operation of a public work or infrastructure; and the decision maker is the relevant requiring authority and not Council. When a requiring authority lodges a notice of requirement for a designation, Council can make recommendations but the requiring authority decides whether to make any of the recommended changes to the designation then confirms the designation.

Written approval of the requiring authority responsible for a designation is required before a third party can undertake an activity within the designation.

2.2 Designations and Plan Change 134

Councils are required to include confirmed designations within the district plan. Like all other provisions within a district plan, designations require review under a Schedule 1 plan change process every 10 years.

Chapter 85 – Designations is due for a 10-year review. Accordingly, a new draft designation chapter has been drafted.

Clause 4 of Schedule 1 requires certain treatment of requiring authorities and designations during review. Each requiring authority which has a designation that has not lapsed, is to be given written notice of the review and a minimum of 30 working days to confirm that the designation is still necessary and to direct any modifications to the designation. Council must then include those directions in the plan change before it is notified.

72

The next step in the PC134 process is to issue notice to the relevant requiring authorities.

2.3 Notification of PC134 to iwi and hapū

Council will brief Te Kārearea and Te Huinga about the plan change.

The requiring authority determines whether or not a designation is appropriate. PC 134 requires the requiring authorities in Whangarei District to consider the appropriateness of their current or future designations. The relevant requiring authority is the appropriate party to take responsibility for consultation about designations.

To this end, Council will act as connection between iwi and hapū and the requiring authorities during the clause 4 notice period. Any issues raised about designations will be passed on to the relevant requiring authority should there be a concern or interest in any designation.

When directions from the requiring authorities are received, the plan change draft will be updated and reported to the Planning and Development Committee for approval to notify the plan change.

PC 134 will then be notified and the formal submission period will be opened.

3 Attachment

Sample of Draft Designations Chapter

73 DES.1 Designations Index

RLE.1 Designations RLE.1.1 Description and Expectations RLE.1.2 Objectives RLE.1.3 Policies RLE.1.4 Guidance DES.1.1 Description and Expectations

Land, water, subsoil or airspace required for public works (or projects or works) by a Requiring Authority is provided for in the Plan by designations. Requiring Authorities include a Minister of the Crown, a local authority or an approved network operator. A public work or project could include a school, police station, road, park, or a network utility. Designations in the Plan include existing designations rolled over from previous district plans into the Plan either 'without modification' or 'with modification' and any new notices of requirement for a designation lodged with the council. A designation:  Enables the use of land for a public work or infrastructure  Restricts land, water, subsoil, or airspace where this is necessary for the safe or efficient functioning or operation of a public work or infrastructure  Requires written approval of the requiring authority responsible for the designation before a third party can undertake an activity within the designation.  Enables activities that may otherwise require a resource consent in the underlying Environment in this Plan. Requiring Authorities with designations currently included in the Plan are listed in the table below:

Requiring Authority Abbreviation

Broadcast Communications Limited BCL

First Gas Limited FGL

Chorus Limited CHL

Kiwi Rail Holdings Limited KRH

Meteorological Service of New Zealand MET

Minister of Conservation MCN

Minister of Corrections MCR

Minister for Courts MCT

Minister of Education MED

Minister of Police MPL

New Zealand Transport Agency NZT 74 DES.1 Designations

Northland Regional Council NRC

Northpower Limited NPL

Radio New Zealand Limited RNL

Refining New Zealand RNZ

Spark New Zealand Limited SNZ

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Whangarei District Council WDC

DGN.1.2 Objectives

1. To identify and provide for designations which are located in the Whangarei District within the Whangarei District Plan. DGN.1.4 Guidance

Designations are shown in the Plan as:  A “black angled stripe fill” and a “black” outline on the planning (Environment) maps for each designation and NoR, which shows the extent of the designation boundaries; and  A designation table contained in DES.2.1 which includes relevant information about designation. Maps Designations are identified on the planning maps and in Council GIS viewer using “black angled stripe fill” and a “black” outline, which shows the extent of the designation boundaries. The PDF planning maps should be relied on for the extent of the designation boundaries. Designations depicted in Council’s GIS viewer should be treated as indicative. Tables A separate table is provided in DGN.2.1 for each designation as outlined in the example below. The tables are listed alpha numerically per the name of the relevant requiring authority and the designations unique identifier.

75 DES.1 Designations

Name of Requiring Authority

Unique identifier and map identifier Abbreviation D-(N)

Purpose of the designation Describe the purpose of the designation

Site Insert facility name name/description

Legal Description Insert legal description Site identifier Location Insert address or area

Environment Insert relevant planning (Environment) map number Map

Designation hierarchy Identify if the designation is “Primary” … “Secondary” … etc

Lapse Date Insert “date” or “Given Effect” Insert “No” or “Designation Conditions Schedule Conditions reference” Status Insert either “Requirement” or “Confirmed” Additional Insert the designation’s identifier from previous planning Legacy Reference Information documents Other Add any other relevant information

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DES.2.1 Designation Tables