MINUTES a Regular Meeting of The

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MINUTES

A regular meeting of the Buchanan County Board of Supervisors was held on the 9th day of September, 2019 starting at 10:00 o’clock a.m. in the Board of Supervisors Meeting Room, 3rd floor of the Buchanan County Government Center, 4447 Slate Creek Road, Grundy, Virginia 24614. PRESENT: J. Carroll Branham, Chairman G. Roger Rife Harold H. Fuller William P. Harris Craig Stiltner Trey Adkins Mike Scott

Robert Craig Horn, County Administrator L. Lee Moise, County Attorney

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The meeting was called to order with Prayer and Pledge of Allegiance.

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IN RE: CONSIDER APPROVING MINUTES FOR BOARD OF SUPERVISORS MEETING ON AUGUST 5th, 2019

After a general discussion by the board upon motion by Craig Stiltner seconded by William P. Harris and with a roll call vote of seven (7) yeas, Mike Scott, Craig Stiltner, William P. Harris, Harold H. Fuller, G. Roger Rife, J. Carroll Branham, Trey Adkins and zero (0) nays, this board did hereby approve the minutes for the Board of Supervisors meetings on August 5th, 2019.

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IN RE: MARCUS STILTNER, COAL HAUL ROAD ENGINEER – CONSIDER AMENDING FY 2019/2020 COAL ROAD PLAN AND APPROVING AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $750,000 FOR THE GREENBRIER/744 CONNECTOR ROAD

Marcus Stiltner, Coal Haul Road Engineer requested the board to approve an additional appropriation in the amount of $750,000.00 to the FY 2019/2020 Coal Road Plan earmarked for the Greenbrier/744 Connector Road. L. Lee Moise, County Attorney stated a public hearing would have to be scheduled to approve an additional appropriation to the Coal Haul Road Plan for fiscal year 2019/2020 in the amount of $750,000.00.

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After a general discussion by the board upon motion by Mike Scott seconded by Craig Stiltner and with the following roll call vote of seven (7) yeas, Mike Scott, William P. Harris, Trey Adkins, G. Roger Rife, William P. Harris, J. Carroll Branham, Craig Stiltner and zero (0) nays, this board did hereby approve to amend FY 2019/2020 Coal Road Plan in the amount of $750,000 for the Greenbrier/744 Connector Road. Also, approved to schedule a public hearing for Monday, October 7th at 6:15 p.m. to hear comments regarding the additional appropriation in the amount of $750,000.00 to the FY 2019/2020 Coal Road Plan.

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IN RE: CONSIDER APPROVING THE LAND USE PERMIT FROM POCAHONTAS GAS LLC/CNX GAS FOR TEMPORARY ACCESS OFF OF COUNTY ROAD 5435 LOCATED IN THE GARDEN MAGISTERIAL DISTRICT After a general discussion by the board upon motion by Harold H. Fuller seconded by Craig Stiltner and with the following roll call vote of seven (7) yeas, Mike Scott, William P. Harris, Trey Adkins, G. Roger Rife, William P. Harris, J. Carroll Branham, Craig Stiltner and zero (0) nays, this board did hereby to approve the Land Use Permit from Pocahontas Gas LLC/CNX Gas for temporary access off of county road 5435 located in the Garden Magisterial District. ―――――――――― 000 ――――――――――

IN RE: CONSIDER HIRING RANDALL HIBBITTS AS COAL HAUL ROAD INSPECTOR FOR THE KNOX MAGISTERIAL DISTRICT

After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Mike Scott, William P. Harris, Trey Adkins, G. Roger Rife, William P. Harris, J. Carroll Branham, Craig Stiltner and zero (0) nays, this board did hereby to hire Randall Hibbitts as Coal Haul Road Inspector for the Knox Magisterial District. ―――――――――― 000 ――――――――――

IN RE: CONSIDER ACCEPTING DONATION FROM THE BLACK DIAMOND COMPANY IN THE AMOUNT OF $75,000.00 TO BE APPROPRIATED IN THE PRATER DISTRICT HIGHWAYS, STREETS AND BRIDGES ACCOUNT FOR THE COUNTY TO HAVE ONE OF ITS CONTRACTORS (K & K CONSTRUCTION) TO RELOCATE A PORTION OF ROUTE 737 AS PART OF THE REGIONAL AIRPORT PROJECT

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of seven (7) yeas, Mike Scott,

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William P. Harris, Trey Adkins, G. Roger Rife, William P. Harris, J. Carroll Branham, Craig Stiltner and zero (0) nays, this board did hereby approve to accept the donation from The Black Diamond Company in the amount of $75,000.00 to be appropriated in the Prater District Highways, Streets and Bridges account for the county to have one of its contractors (K & K Construction) to relocate a portion of Route 737 as part of the Regional Airport Project. ―――――――――― 000 ―――――――――― IN RE: BOB ANDERSON, DIRECTOR OF BUCHANAN COUNTY PUBLIC SERVICE AUTHORITY (PSA) – TO CONSIDER APPROVING THE GRANT AND LOAN TO BUCHANAN COUNTY PSA FOR THE WATER DISTRIBUTION SYSTEM IMPROVEMENT/TTHM

Bob Anderson, Director of Buchanan County Public Service Authority (PSA) requested approval for the PSA to apply for a Virginia Water Supply Revolving Fund (VWSRF) through the Virginia Department of Health (VDH). He stated in 2016 a Notice of Violation was issued for the White Mountain Road pumping station. The PSA hired Thompson and Litton to prepare two Preliminary Engineering Reports for the Buchanan County PSA waterworks locations, one focusing on the PSA water tanks and the other focusing on the John Flannagan Water Authority Treatment Plant. The VDH will support this necessary project by increasing the PSA financial support to meet the additional needs of $1,651,700.00 for the project, stated Mr. Anderson. The total funding package for the $1,651,700.00 is combination of grant in the amount of $682,250.00 with 100% principal forgiveness; and a loan for $969,450.00 at 2.5% interest for 30 years. L. Lee Moise, County Attorney stated if there’s a bond issued in the pass the board of supervisors were asked to make a moral obligation to the loan. After a general discussion by the board upon motion by William P. Harris seconded by Trey Adkins and with the following roll call vote of seven (7) yeas, Mike Scott, William P. Harris, Trey Adkins, G. Roger Rife, William P. Harris, J. Carroll Branham, Craig Stiltner and zero (0) nays, this board did hereby approve to support the grant and loan for the Buchanan County PSA for the water distribution system improvement/TTHM.

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This issue was tabled, no action taken. 13712

―――――――――― 000 ―――――――――― IN RE: SCOTTY WAMPLER, MARKETING AND TOURISM DIRECTOR - CONSIDER APPROVING THE RESOLUTION AND SOLE SOURCE NOTICE REGARDING THE ONLY ONE SOURCE CAPABLE TO PROVIDE BOOTH SPACE FOR THE ATLANTA TRAVEL & ADVENTURE SHOW 2020 AND UNICOMM, LLC IS THE ONLY ONE SOURCE PRACTICABLY AVAILABLE FOR THE PURCHASE OF A 10 X10 BOOTH SPACE FOR THE SUM OF $3,895.00

Scotty Wampler, Marketing and Tourism Director stated there’s a tourism marketing opportunity being held in Atlanta to allow us to showcase what Buchanan County has to offer regarding ATV trails etc. I have the funding in my budget for the event, he stated. After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, G. Roger Rife, William P. Harris, J. Carroll Branham, Mike Scott, Craig Stiltner and zero (0) nays, this board did hereby adopt the following Resolution and Sole Source Notice regarding the only one source capable to provide booth space for the Atlanta Travel & Adventure Show 2020 and Unicomm, LLC is the only one source practicably available for the purchase of a 10 x10 booth space for the sum of $3,895.00. RESOLUTION RE: DETERMINATION OF A SOLE SOURCE VENDOR FOR PURCHASE OF BOOTH SPACE FOR THE ATLANTA TRAVEL & ADVENTURE SHOW 2020

WHEREAS, prior to the issuance of an invitation to bid for booth space at the Atlanta Travel & Adventure Show 2020 it has been determined that Unicomm, LLC is a sole source for the booth space for the Atlanta Travel & Adventure Show 2020 and that booth space for the Atlanta Travel & Adventure Show 2020 is not available from any other vendor; and

WHEREAS, a contract needs to be executed with Unicomm, LLC for $3,895.00 for a 10 x 10 booth space for the Atlanta Travel & Adventure Show 2020; and

NOW, THEREFORE BE IT RESOLVED, the Chairman and the County Administrator are hereby authorized to sign a contract with Unicomm, LLC approved as to form by the County Attorney that provides for the purchase of a 10 x10 booth space for the Atlanta Travel & Adventure Show 2020 for the payment of $3,895.00. Be It Furthermore Resolved that the County Administrator is directed to post a Notice as required by Virginia Code Section 2.2-4303(E) in the designated public areas and the county web site stating that the contract was awarded to Unicomm, LLC as it was determined to be the only source practicably available for the purchase of the 10 x 10 booth space for the Atlanta Travel & Adventure Show.

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This resolution was adopted this the 9th day of September 2019 by the Buchanan County, Va., Board of Supervisors. Recorded Vote: ______Moved by: Trey Adkins J. Carroll Branham, Chairman of the Seconded by: William P. Harris Buchanan County, Va. Board of Supervisors Yeas: Seven Nays: Zero ATTEST:

______Robert Craig Horn, County Administrator NOTICE

RE: PENDING ISSUANCE OF A CONTRACT WITH UNICOMM, LLC, AS UNICOMM, LLC HAS BEEN DETERMINED TO BE THE SOLE SOURCE FOR THE PURCHASE OF A 10 X 10 BOOTH SPACE FOR THE ATLANTA TRAVEL & ADVENTURE SHOW 2020

1) Due to the existence of only one source capable of providing booth space for the Atlanta Travel & Adventure Show 2020, it has been determined that Unicomm, LLC is the only one source practicably available for the purchase of a 10 x 10 booth space for the Atlanta Travel & Adventure Show 2020 for the sum of $3,895.00.

2) The Buchanan County, Va., Board of Supervisors passed a Resolution to approve and execute a contract with Unicomm, LLC for the purchase of the 10 x 10 booth space for the Atlanta Travel & Adventure Show 2020 at its September 9th, 2019 board meeting held in the Board of Supervisors meeting room on the third floor of the Government Center Building located at 4447 Slate Creek Road, Grundy, Va. 24614.

PLEASE CONDUCT YOURSELF ACCORDINGLY.

Issued by directive of the County Administrator this 9th day of September, 2019.

______Robert Craig Horn, County Administrator Buchanan County, Virginia

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IN RE: CHRIS SPARKS, DEPUTY – TO APPROVE THE DMV GRANT FROM THE NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION FOR FEDERAL FY 2020 IN THE AMOUNT OF $10,000.00

Chris Sparks, Deputy requested approval for the Sheriff’s Office to apply for the DMV Grant from the National Highway Traffic Safety Administration in the amount of $10,000. The grant is used for overtime hours and we are required to fill out reimbursement vouchers for payment. There are no matching funds required, he stated. 13714

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IN RE: CONSIDER RATIFYING THE LEXIS SUBSCRIPTION AGREEMENT FOR ONE-MONTH SEPTEMBER 1ST, 2019 THROUGH SEPTEMBER 30TH, 2019

L. Lee Moise, County Attorney stated the LexisNexis is a legal research tool that I use. The three (3) year contract ended and I needed a one-month extension. After a general discussion by the board upon motion by Trey Adkins seconded by Mike Scott and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby ratify the Lexis Subscription Agreement for one-month September 1st, 2019 through September 30th, 2019. ―――――――――― 000 ―――――――――― IN RE: CONSIDER APPROVING THE RESOLUTION AND SOLE SOURCE NOTICE REGARDING THE PURCHASE OF LEXISNEXIS STATE ENHANCED CITY/COUNTY PREMIUM VIRGINIA PRACTICE LIBRARY FOR A 36-MONTH TERM AT THE RATE OF $195.00 PER MONTH

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby adopt the following Resolution and Sole Source Notice regarding the purchase of LexisNexis State Enhanced City/County Premium Virginia Practice Library for a 36-month term at the rate of $195.00 per month. RESOLUTION

RE: DETERMINATION OF A SOLE SOURCE VENDOR FOR PURCHASE OF LEXISNEXIS VIRGINIA STATE ENHANCED CITY/COUNTY PREMIUM VA PRACTICE LIBRARY

WHEREAS, prior to the issuance of an invitation to bid for a LexisNexis legal research package it has been determined that LexisNexis is a sole source for the Virginia State Enhanced City/County Premium Va. Practice Library in that it includes Virginia research sources in said package that are not available from any other vendor; and

WHEREAS, a contract needs to be executed with LexisNexis for a 36-month term at the rate of $195.00 per month with annual prices of $2,340.00 for the first year; $2,340.00 for the second year; and $2,340.00 for the third year; for the purchase of the LexisNexis Virginia State Enhanced City/County Premium Va. Practice Library; and

NOW, THEREFORE BE IT RESOLVED, the Chairman and the County Administrator are hereby authorized to sign a contract with LexisNexis approved as to form by the County Attorney that provides for the purchase of the LexisNexis Virginia State Enhanced City/County Premium Va. Practice Library research package for a 36 month term for the monthly and annual rates set forth herein . Be It Furthermore Resolved that 13715

the County Administrator is directed to post a Notice as required by Virginia Code Section 2.2-4303(E) in the designated public areas and the county web site stating that the contract was awarded to LexisNexis was determined to be the only source practicably available for the purchase of the LexisNexis Virginia State Enhanced City/County Premium Va. Practice Library research package.

This resolution was adopted this the 9th day of September 2019 by the Buchanan County, Va., Board of Supervisors.

Recorded Vote: ______Moved by:______J. Carroll Branham, Chairman of the Seconded by:______Buchanan County, Va. Board of Supervisors Yeas:______Nays:______ATTEST:

______Robert Craig Horn, County Administrator NOTICE

RE: PENDING ISSUANCE OF A CONTRACT WITH LEXISNEXIS, LEXISNEXIS HAS BEEN DETERMINED TO BE THE SOLE SOURCE FOR THE PURCHASE OF THE LEXISNEXIS VIRGINIA STATE CITY/COUNTY PREMIUM VA PRACTICE LIBRARY FOR A 36-MONTH TERM

PLEASE TAKE NOTICE:

1) Due to the existence of only one source capable of providing the LexisNexis Virginia State Enhanced City/County Va. Practice Library, it has been determined that LexisNexis is the only one source practicably available for the purchase of the LexisNexis Virginia State Enhanced City/County Premium Va. Practice Library at the rate of $195.00 per month for a 36-month term for $2,340.00 for the first year; for $2,340.00 for the second year; and $2,340.00 for the third year.

2) The Buchanan County, Va., Board of Supervisors passed a Resolution to approve and execute a contract with LexisNexis for the purchase of the LexisNexis Virginia State Enhanced City/County Premium VA. Practice Library at its September 9th, 2019 board meeting held in the Board of Supervisors meeting room on the bottom floor of the Courthouse in Grundy, Va.

PLEASE CONDUCT YOURSELF ACCORDINGLY.

Issued by directive of the County Administrator this 9th day of September, 2019.

______Robert Craig Horn, County Administrator Buchanan County, Virginia

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IN RE: CONSIDER RATIFYING THE CONTRACTS/RECEIPTS FOR THE 2019 BUCHANAN COUNTY FAIR WITH 44 MAGNUM/JONATHAN WAMPLER AND SAMMY YATES

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby ratify the Contracts/Receipts for the 2019 Buchanan County Fair with 44 Magnum/Jonathan Wampler and Sammy Yates.

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IN RE: CONSIDER APPROVING ADDITIONAL APPROPRIATIONS After a general discussion by the board upon motion by William P. Harris seconded by Harold H. Fuller and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby approve the following additional appropriations:

• Additional appropriation to Garden District Park and Rec., account number 71040- 5604-01 in the amount of $150.00; • Additional appropriation to South Grundy District Park and Rec., account number 71040-5604-07 in the amount of $3,426.00; • Additional appropriation to South Grundy District Park and Rec., account number 71040-5604-07 in the amount of $1,900.00; • Additional appropriation to South Grundy District Park and Rec., account number 71040-5604-07 in the amount of $1,208.00; • Additional appropriation to Hurricane District Park and Rec., account number 71040-5604-02 in the amount of $600.00; • Additional appropriation to Hurricane District Park and Rec., account number 71040-6022-02 in the amount of $7,246.30; • Additional appropriation to Hurricane District Park and Rec., account number 71040-6022-02 in the amount of $6,023.80; • Additional appropriation to Rowe Senior Citizens, account number 53050-5604-02 in the amount of $50.00; • Additional appropriation to Fair, account number 72010-5604 in the amount of $42,383.16.

―――――――――― 000 ―――――――――― IN RE: CONSIDER APPROVING TO ISSUE A CHECK FOR TWO (2) COYOTE CLAIMS FROM MICHAEL VIERS IN THE AMOUNT OF $100.00 FROM FUND 10, LIVESTOCK CLAIMS ACCOUNT NUMBER 35010-8104 After a general discussion by the board upon motion by Harold H. Fuller seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Harold H. Fuller, G. Roger Rife, William P. Harris, J. Carroll Branham, Trey Adkins,

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Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby approve to issue a check for two (2) coyote claims from Michael Viers in the amount of $100.00 from Fund 10, livestock claims account number 35010-8104.

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IN RE: CONSIDER APPROVING ACCEPTING THE RESIGNATION FROM ALBERT CHILDRESS, NORTH GRUNDY REPRESENTATIVE ON THE BUCHANAN COUNTY DEPARTMENT OF SOCIAL SERVICES ADVISORY BOARD AND CONSIDER AN APPOINTMENT TO THIS BOARD FOR THE NORTH GRUNDY DISTRICT After a general discussion by the board upon motion of Trey Adkins seconded by William P. Harris and with a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby accept the resignation from Albert Childress, North Grundy Representative on the Buchanan County Department of Social Services Advisory Board. At this time, no appointment was made to the Social Services Advisory Board for the North Grundy District.

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IN RE: CONSIDER APPROVING AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $2,245.92 TO BUCHANAN COUNTY PUBLIC LIBRARY ACCOUNT NUMBER 73010-5230 (TELEPHONE) FOR FUNDING RECEIVED FROM UNIVERSAL SERVICE ADMINISTRATIVE CO FOR BVU/SUNSET/BROADPOINT

After a general discussion by the board upon motion by William P. Harris seconded by Harold H. Fuller a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Craig Stiltner, Mike Scott and zero (0) nays, this board did hereby approve an additional appropriation in the amount of $2,245.92 to Buchanan County Public Library account number 73010-5230 (telephone) for funding received from Universal Service Administrative Co for BVU/Sunset/Broadpoint.

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IN RE: CONSIDER APPROVE THE APPLICATION AND CERTIFICATE FOR PAYMENT TO J. A. STREET & ASSOCIATES, INC. IN THE AMOUNT OF $278,384.79 REGARDING THE COMPREHENSIVE AGREEMENT FOR THE COURTHOUSE RENOVATION PROJECT

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller a roll call vote of six (6) yeas, Harold H. Fuller, Craig Stiltner, G. Roger Rife, Mike Scott, J. Carroll Branham, William P. Harris, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby approve the application and certificate for payment to J. A. Street & Associates, Inc. in the amount of $278,384.79 regarding the Comprehensive Agreement for the courthouse renovation project. ―――――――――― 000 ――――――――――

IN RE: CONSIDER RATIFYING THE MEMORANDUM OF UNDERSTANDING BETWEEN PEOPLE INC. AND BUCHANAN COUNTY REGARDING THE RECENT CLOSING OF BLACKJEWEL, LLC AND A CONTRIBUTION TO BUCHANAN COUNTY BLACKJEWEL EMPLOYEES.

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Craig Stiltner, G. Roger Rife, Mike Scott, J. Carroll Branham, William P. Harris and zero (0) nays, this board did hereby ratify the Memorandum of Understanding between People Inc. and Buchanan County regarding the recent closing of Blackjewel, LLC and a contribution to Buchanan County Blackjewel employees. MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (“Agreement”) is made this ____ day of ______, 2019, by and between BUCHANAN COUNTY, VIRGINIA, a political subdivision of the COMMONWEALTH OF VIRGINIA, through the BUCHANAN COUNTY BOARD OF SUPERVISORS, a county governing body organized pursuant to Virginia Code 15.2-400 et seq. (1950), as amended, (hereafter, “County”), and PEOPLE, INCORPORATED, (hereinafter sometime referred to as “Donee”) a section 501( C)(3) non-profit corporation incorporated under the laws of the Commonwealth of Virginia. W I T N E S S E T H: WHEREAS, Black Jewel, LLC recently filed a bankruptcy action leaving many Black Jewel employees who are also residents of Buchanan County, Va. in financial difficulty; and WHEREAS, the Buchanan County, Va. Board of Supervisors, pursuant to Virginia Code section 15.2-953, has agreed to donated $70,000.00 to People, Inc. to be

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specifically earmarked for financial assistance of the aforementioned employees of Black Jewel, LLC who are also residents of Buchanan County, Virginia; and WHEREAS, People, Inc. is section 501(C)(3) non-profit corporation providing charitable services in Buchanan County, Virginia; and WHEREAS, in light of the emergency circumstances of employees of Black Jewel, LLC who are also residents of Buchanan County, People, Inc. has agreed to accept the donation of $70,000.00 from the County to be used solely to assist the aforesaid employees of Black Jewel, LLC who are also residents of Buchanan County, Va.; and WHEREAS, the County has provided a sign-up procedure for the employees of Black Jewell, LLC who are also residents of Buchanan County, Va. through the County Administrator’s Office to be eligible for the assistance to be provided through People, Inc.; and WHEREAS, the County will provide the Donee with a list of names and addresses of Black Jewel, LLC employees who are also residents of Buchanan County, Va. who have been deemed eligible for the assistance to be funded from the $70,000.00 donation from the County to People, Inc.; and WHEREAS, it is the intent of the County that the $70,000.00 donation be evenly and equitably distributed to the eligible employees of Black Jewel, LLC who are also residents of Buchanan County, Va., with the maximum amount to be distributed to any eligible Black Jewel employee not to exceed $500.00; and NOW THEREFORE, BE IT UNDERSTOOD, (1) The County and Donee agree that the County shall donate to the Donee $70,000.00 to be used to provide cash assistance to employees of Black Jewell, LLC who are also residents of Buchanan County, Virginia; and (2) The Donee agrees to make the distribution pursuant to an eligibility list to be provided by the County to the Donee; and (3) The Donee agrees to use the $70,000.00 donation only to provide cash assistance to employees of Black Jewel who are also residents of Buchanan County, Va.; and (4) The Donee agrees to distribute the donation funds evenly to eligible employees of Black Jewel, LLC who are also residents of Buchanan County, Va. in an amount to each eligible recipient that shall not exceed $500.00; and (5) The Donee further agrees that it shall maintain a record of the disbursements made to each recipient recording the amount distributed, the name and address of each recipient; and (6) The Donee further agrees to provide the County a copy of the disbursement records; and 13720

(7) In the event that there are surplus funds after all distributions are made to eligible recipients, the Donee agrees to return the surplus funds to the County. The Buchanan County, Virginia Board of Supervisors, on the 5th day of August 2019, at a duly called meeting, did approve this Memorandum of Understanding by resolution and authorized the Chairman and the County Administrator to execute this Memorandum of Understanding in a form approved by the County Attorney. A copy of said resolution is attached and made a part of this Memorandum of Understanding as Exhibit “A”. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth above. BUCHANAN COUNTY BOARD OF SUPERVISORS, A Virginia County Board Form of Government

BY: ______J. Carroll Branham, Chairman Buchanan County, Va. Board of Supervisors ATTEST:

______Robert Craig Horn, County Administrator

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IN RE: CONSIDER APPROVING THE GENERAL RELEASE WITH CM MINING, LLC REGARDING THE UNCONTAINED DISCHARGE OCCURRING ON OR ABOUT JANUARY 30TH, 2019 ON UPPER ELK CREEK IN BUCHANAN COUNTY

L. Lee Moise, County Attorney stated when the uncontained discharge occurred on Upper Elk Creek on or about January 30th, 2019 in the Knox Magisterial District, the county had to do some emergency work on county right-of-way. This was allowed under the Code of Virginia. The materials that was purchased along with the County’s labor and equipment costs totaled $13,472.52.. CM Mining, LLC has approved to pay the county back for the costs of the materials that were purchased along with the equipment and labor costs in the amount of $13,472.52, due to the discharge. Also, it’s my understanding CM Mining is working with private property owners’ too, he stated. Hopefully, they will be compensated as we have been. The General Release is something they want us to sign showing we’ve accepted the check for the damages, commented Mr. Moise. Trey Adkins, Knox District Supervisor stated obviously the county has to represent themselves for the damages. This is no way shape of form by them paying us for damages that it doesn’t mean they are free from paying private property owners. This

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is strictly by them paying the Buchanan County Board of Supervisors for the damages the County sustained in making the emergency repairs that were made in the amount $13,472.52, he commented. They still need to make it right with the private property owners. That should be done and I feel confident it will be done, he stated. After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and a roll call vote of seven (7) yeas, Trey Adkins, Mike Scott, William P. Harris, J. Carroll Branham, G. Roger Rife, Harold H. Fuller, Craig Stiltner and zero (0) nays, this board did hereby approve the General Release with CM Mining, LLC regarding the uncontained discharge occurring on or about January 30th, 2019 on Upper Elk Creek in Buchanan County. ―――――――――― 000 ――――――――――

IN RE: GENERAL DISCUSSION REGARDING BUCHANAN COUNTY DEPARTMENT OF SOCIAL SERVICES

Trey Adkins, Knox District Supervisor stated I have a quick question, if any employee retires today, their health insurance would still be good for a month, because it’s paid a month in advance and withheld from their check, correct? We’re required to give them a date in which their insurance is canceled, correct, he asked? They have an option of continuing that coverage for an x number of months, correct? This is not an individual working for the county, it’s a former employee of the Buchanan County Department of Social Services, he commented. The former employee is having some heart issues and she’s retired because of that. She quit last week and had an appointment on Wednesday and they’ve already canceled her health insurance. That’s not allowed and I wanted to make that clear here today, he stated. L. Lee Moise, County Attorney stated yes, they would still have the option for cobra benefits, they’re under our consolidated health insurance plan.

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IN RE: PUBLIC HEARING – 10:30 A.M.- TO HEAR PUBLIC COMMENTS REGARDING THE PROPOSED CONVEYANCE OF THE 15.846-ACRE TRACT OF LAND LOCATED IN THE KNOX DISTRICT BETWEEN SYCAMORE BRANCH AND KERSHAW BRANCH OF GUESSES FORK IN BUCHANAN COUNTY TO UNITED COAL COMPANY, LLC

J. Carroll Branham, Chairman opened the public hearing for comments. L. Lee Moise, County Attorney stated the proposed conveyance of land located in the Knox District is something we worked on in 2010. There were issues with the deed language then and now they’ve agreed to the language in the deed.

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Trey Adkins, Knox District Supervisor stated I want to ask the board to put the $8,000 in one of my district accounts. Upon motion by Trey Adkins seconded by Harold H. Fuller and with a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, G. Roger Rife, William P. Harris, J. Carroll Branham and zero nays, this board did hereby approve to close the public hearing.

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IN RE: CONSIDER APPROVING THE RESOLUTION AND QUITCLAIM DEED REGARDING THE CONVEYANCE OF THE15.846-ACRE TRACT OF LAND LOCATED IN THE KNOX DISTRICT BETWEEN SYCAMORE BRANCH AND KERSHAW BRANCH OF GUESSES FORK IN BUCHANAN COUNTY TO UNITED COAL COMPANY, LLC AND AUTHORIZE THE CHAIRMAN AND COUNTY ADMINISTRATOR TO EXECUTE THE QUITCLAIM DEED WITH APPROVAL AS TO FORM BY THE COUNTY ATTORNEY

After a general discussion by the board upon motion by Trey Adkins to approve the Deed and Resolution regarding the conveyance of the 15.846-acre tract of land located in the Knox District and to appropriate the $8,000 to Knox District Highways, Streets and Bridges account. With no second to his motion and with a roll call vote of two (2) yeas, Trey Adkins, William P. Harris, three (3) nays, Mike Scott, G. Roger Rife, Harold H. Fuller and two (2) abstention, J. Carroll Branham and Craig Stiltner, the motion failed. Upon motion by Trey Adkins seconded by Mike Scott and with a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, G. Roger Rife, William P. Harris, J. Carroll Branham and zero (0) nays, this board did hereby approve the Resolution and Quitclaim Deed regarding the conveyance of the15.846-acre tract of land located in the Knox District between Sycamore Branch and Kershaw Branch of Guesses Fork in Buchanan County to United Coal Company, LLC and authorized the Chairman and County Administrator to execute the Quitclaim Deed with approval as to form by the County Attorney. Also, approved to appropriate the $8,000.00 received regarding the conveyance of such property to Fund 1, General Properties.

13723

RESOLUTION

IN RE: CONVEYANCE OF QUITCLAIM DEED BETWEEN BUCHANAN COUNTY, VIRGINIA (GRANTOR) TO UNITED COAL COMPANY LLC (GRANTEE) REGARDING 15.846 ACRES MORE OR LESS SITUATED IN THE KNOX MAGISTERIAL DISTRICT

BE IT RESOLVED, by the Buchanan County Board of Supervisors after conducting a public hearing pursuant to the provisions of Virginia Code section 15.2- 1800 approves the conveyance of the property by the county described in that Quitclaim Deed between the Buchanan County, Virginia to United Coal Company, LLC regarding the 15.846 acres more or less situated on Guesses Fork in the Knox Magisterial District and authorized the Chairman of the Buchanan County Board of Supervisors and Robert Craig Horn, County Administrator for Buchanan County, Virginia to execute such Deed on behalf of Buchanan County with the approval as to form by the County Attorney. This Resolution was adopted by the Buchanan County Board of Supervisors on this the 9th day of September, 2019 by a roll call vote of seven for and zero against.

______Chairman of the Buchanan County Board of Supervisors

ATTEST:

______Robert Craig Horn, County Administrator

THIS QUITCLAIM DEED, made and entered into on this the 9th day of September, 2019, by and between BUCHANAN COUNTY, VIRGINIA, a Political Subdivision of the Commonwealth of Virginia, hereinafter sometimes referred to as “GRANTOR” or “COUNTY” and UNITED COAL COMPANY, LLC, a corporation authorized to do business in the Commonwealth of Virginia, hereinafter sometimes referred to as “GRANTEE”. [Exempt from taxes imposed by Section 58.1-802 of the Code of Virginia pursuant to Section 58.1-811 ( C )(4) of the Code of Virginia.] W I T N E S S E T H: THAT WHEREAS, the Grantor herein, Buchanan County, Virginia, a Political Subdivision of the Commonwealth of Virginia, acquired a parcel of land, 15.846 acres more or less situate on Guesses Fork of Knox Creek in the Knox Magisterial District of Buchanan County, Virginia, from Hiram Matney and Kizzie Matney, his wife, by Deed dated the 21st day of September, 1968, and recorded in the Office of the Clerk of the Circuit Court of Buchanan County, Virginia, in Deed Book 189, page 425; and WHEREAS, the Buchanan County Board of Supervisors declared the aforesaid 13724

15.846 acre tract as surplus property and authorized the sale of same to the Grantee; and WHEREAS, after conducting a Public Hearing on the 9th day of September 2019, which was advertised in accordance with the Code of the Commonwealth of Virginia, the Buchanan County, Va., Board of Supervisors by Motion duly made on the 9th day of September 9, 2019, authorized the Chairman of the Buchanan County, Va., Board of Supervisors and the County Administrator to execute this deed as approved in a form by County Attorney so to convey said 15.846 acres, more or less to United Coal Company, LLC upon payment of the purchase price; and NOW THEREFORE, in consideration of the sum of Eight Thousand Dollars and No Cents ($8,000.00) cash in hand paid by the Grantee unto the Grantor, the receipt and sufficiency of which is hereby acknowledged, the Grantor does hereby quitclaim unto the Grantee, all its right, title and interest, if any, in and to the aforesaid property which is situate on Guesses Fork of Knox Creek in the Knox District of Buchanan County, Virginia, and which property is more particularly described as follows: BEGINNING, at a stake on a spur on a strip mine grade (a 10” hickory on the ridge between Sycamore Branch and Kershaw Branch of Guesses Fork of Knox Creek bears N 73 04 W 513.78’) thence along strip mine grade N 29 16 W 327.90’ to a stake; N 43 23 E 296.22’ to a stake; N 4 20 W 217.16’ to a stake; N 31 33 E 213.40’ to a stake; S 73 18 E 453.22’ to a stake on a spur; thence leaving strip mine grade and running down said spur S 15 37 E 599.78’ to a stake on North bank of small branch of Sycamore Branch; thence due South 334.18’ crossing said branch and hollow to a stake on a hillside; thence up hill side S 87 02 W 373.91’ to a stake on a spur; thence up the South side of said spur N 82 30 W 478.98’ to a stake on the edge of strip mine spoil bank; thence N 48 58 E 151.98’ to the Beginning, containing 15.846 acres, and being the same property acquired by the Grantor by deed dated September 21, 1968 recorded in the Clerk’s Office of the Buchanan County Circuit Court in Deed Book 189, page 425. The Grantee by acceptance of this Deed acknowledges that the Grantor makes no warranties in regard to the property conveyed herein. The Grantee further acknowledges that it has been informed by the Grantor that the property conveyed herein was used in the past as dump/landfill site. Furthermore, Grantee acknowledges that it accepts said property in “AS IS” condition and that it will at its sole expense pay for any necessary environmental clean up of such property and save the Grantor harmless from same. There is hereby excepted and reserved from the operation of this conveyance anything and everything heretofore excepted, reserved or conveyed from such property. 13725

There is hereby excepted and reserved from the operation of this conveyance such of the coal, oil, minerals, rights, privileges, etc., as may have been heretofore sold or excepted from said land by prior owners. Additionally, this conveyance is subject to all exceptions, limitations or conditions contained in any document which constitutes a muniment of title to the property being conveyed herein and that have been heretofore been recorded in the Clerk’s Office of the Circuit Court of Buchanan County, Virginia. That on the 30th day of April 2009, Metinvest, U.S., Inc. the sole member of United Coal Company, LLC executed a Amended and Restated Operating Agreement of United Coal Company, LLC authorizing the Chief Executive Officer of United Coal Company, LLC to acquire properties for amounts up to $2,000,000.00 without prior approval of Metinvest, U.S., Inc. Accordingly, John Schroder the Chief Executive Officer of United Coal Company, LLC is authorized to execute this deed of conveyance of the real property described in this deed and to confirm and acknowledge United Coal Company, LLC’s acceptance of this deed and agreement to all terms, covenants and conditions set forth in this deed. A partially redacted copy of said Amended and Restated Operating Agreement of United Coal Company, LLC is attached and made a part of this deed by reference, as Exhibit “A”. The execution of this Deed by Lawrence L. Moise III, County Attorney for Buchanan County, Virginia, indicates his approval of the form of this Deed. WITNESS the following signatures and seal: BUCHANAN COUNTY, VIRGINIA

By: ______J. CARROLL BRANHAM, Chairman, Buchanan County, Va., Board of Supervisors

ATTEST:

______ROBERT CRAIG HORN, County Administrator for Buchanan County

―――――――――― 000 ―――――――――― IN RE: CONSIDER TRANSFERRING $7,200 FROM DRUG TASK FORCE FUND 31 TO THE BUCHANAN COUNTY SHERIFF’S OFFICE ACCOUNT NUMBER 31020-6030 (RESTITUTION ACCOUNT) EARMARKED FOR THE PURCHASE OF PURCHASING A K9 After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller a roll call vote of seven (7) yeas, Craig Stiltner, William P. Harris, G. Roger Rife, Harold H. Fuller, Trey Adkins, Mike Scott, J. Carroll Branham and zero (0) nays, this board did hereby approve to transfer and an additional budget appropriation in

13726

the amount of $7,200 from Drug Task Force Fund 31 to the Buchanan County Sheriff’s Office account number 31020-6030 (restitution account) earmarked for the purchase of purchasing a K9. ―――――――――― 000 ―――――――――― IN RE: CONSIDER APPROVING CONTRACTS/RECEIPTS FOR THE 2019 OCTOBERFEST After a general discussion by the board upon motion by William P. Harris seconded by Craig Stiltner with a roll call vote of seven (7) yeas, Craig Stiltner, William P. Harris, G. Roger Rife, Harold H. Fuller, Trey Adkins, Mike Scott, J. Carroll Branham and zero (0) nays, this board did hereby approve the following Contract/Receipt for Octoberfest scheduled for Saturday, October 12th and authorized the Chairman of the Buchanan County Board of Supervisors and County Administrator for Buchanan County, Virginia to execute the Contract/Receipt on behalf of Buchanan County with the approval as to form by the County Attorney. • Ethan Gross - $50.00 • Fonso Fields - $150.00 • Eddie Street - $600.00 • Bob Smallwood - $250.00 • Dearry Family - $200.00 • The Spencer’s Ministries - $2,000.00 • Change of Heart - $400.00 • High Test Grass/Chris Rasnake - $300.00 • Sandy Shortridge Band - $600.00 • Backwoods Bluegrass /Harmon Roy Johnson - $300.00 • Ebby Jewel and the Bluegrass Kinsmen - $300.00 • Cody Price and Killing Time – $400.00 • David Taylor – Sound Technician - $1,200.00

―――――――――― 000 ―――――――――― IN RE: CONSIDER APPROVING THE LIST OF STUDENTS AS RECIPIENTS OF THE BUCHANAN COUNTY BOARD OF SUPERVISORS SCHOLARSHIP AWARD FOR THE 2019-2020 ACADEMIC YEAR

After a general discussion by the board upon motion of Craig Stiltner seconded by G. Roger Rife and with a roll call vote of seven (7) yeas, Craig Stiltner, William P. Harris, G. Roger Rife, Harold H. Fuller, Trey Adkins, Mike Scott, J. Carroll Branham and zero (0) nays, this board did hereby approve the following list of students as recipients of the Buchanan County Board of Supervisors Scholarship award for the 2019- 2020 academic year: P3-Third Year Students Miriam Acosta Whitewood, Virginia $3,888.89 Kacee Boyd Vansant, Virginia $3,888.89 Jeremy Clevinger Vansant, Virginia $3,888.89 Cody Justus Grundy, Virginia $3,888.89 13727

Tabatha Justus Oakwood, Virginia $3,888.89 Emily Stacy Grundy, Virginia $3,888.89

P2-Second Year Students Candace Fletcher Vansant, Virginia $3,888.89 Taylor Johnson Big Rock, Virginia $3,888.89 Autumn Sperry Grundy, Virginia $3,888.89

P1-First Year Students Grace Kathryn Blankenship Grundy, Virginia $3,888.89 Blakellee Coleman Haysi, Virginia $3,888.89 Zachary Lester Hurley, Virginia $3,888.89 Robert McNeil Grundy, Virginia $3,888.89 Melanie Sharp Vansant, Virginia $3,888.89 Bryce Short Vansant, Virginia $3,888.89 Dakota Stevens Vansant, Virginia $3,888.89 Bill Taylor Pilgrims Knob, Virginia $3,888.89 Cody Lester Rowe, Virginia $3,888.89

―――――――――― 000 ――――――――――

IN RE: CONSIDER APPROVING THE RESOLUTION AND CONTRACT REGARDING THE RENEWAL OF HEALTH AND DENTAL POLICIES FOR THE YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 FOR BUCHANAN COUNTY CONSOLIDATED GROUP HEALTH AND DENTAL INSURANCE POLICY BETWEEN BUCHANAN COUNTY PUBLIC SERVICE AUTHORITY, SCHOOL BOARD, DEPARTMENT OF SOCIAL SERVICES AND BOARD OF SUPERVISORS AND AUTHORIZE THE COUNTY ADMINISTRATOR AND CHAIRMAN TO EXECUTE THE CONTRACT ON BEHALF OF THE COUNTY WITH APPROVAL AS TO FORM BY THE COUNTY ATTORNEY After a general discussion by the board upon motion by William P. Harris seconded by Trey Adkins and with the following roll call vote of seven (7) yeas Craig Stiltner, William P. Harris, G. Roger Rife, Harold H. Fuller, Trey Adkins, Mike Scott, J. Carroll Branham and zero (0) nays, this board did hereby adopt the following Resolution and Contract regarding the renewal of health and dental policies for the year beginning October 1, 2019 and ending September 30, 2020 for Buchanan County Consolidated Group Health and Dental Insurance Policy between Buchanan County Public Service Authority, School Board, Department of Social Services and Board of Supervisors and authorized the County Administrator and Chairman to execute the Contract on behalf of the county with approval as to form by the County Attorney. RESOLUTION

RE: BUCHANAN COUNTY CONSOLIDATED GROUP HEALTH INSURANCE POLICY PLAN YEAR 2019-2020

Includes Buchanan County Public Service Authority, Buchanan County Public School Board, Buchanan County Board of Supervisors, and Buchanan County Department of Social Services 13728

THAT WHEREAS, Buchanan County, by Resolutions of the Buchanan County Board of Supervisors(hereinafter referred to as Buchanan County), procured Acordia Insurance Company, a licensed insurance agent, through the competitive negotiation process set out in subdivision 3b of the definition of competitive negotiation in section 2.2-4301 of the 1950 Code of Virginia, as amended, to procure health insurance for its employees during the three (3) year period extending from September 30th, 2004, and subject to cancellation by the Buchanan County Board of Supervisors; and

WHEREAS, in the fall of 2008 the County went through procurement for a licensed insurance agent for the purpose of obtaining annual health and dental insurance for the Consolidated Group during a four-year period beginning with the year starting October 01st, 2009 and ending September 30th, 2013; and

WHEREAS, Wells Fargo was awarded the contract to act as the licensed insurance agent for the purpose of obtaining group health and dental insurance during the four-year period beginning October 01st, 2009 and ending September 30th, 2013; and

WHEREAS, the Buchanan County Department of Social Services joined the Consolidated Group effective February 1st, 2011; and

WHEREAS, during the Spring of 2013 the County went through the procurement process for a licensed insurance agent for the purpose of obtaining annual health and dental insurance for the Consolidated Group for a three (3) year period beginning October 01st, 2014 and ending September 30th, 2017; and

WHEREAS, in April of 2014 Wells Fargo was awarded the contract to act as the licensed agent of record for the purpose of obtaining group health and dental insurance during the three (3) year period beginning October 01st, 2014 and ending September 30th, 2017; and

WHEREAS, subsequent to April 2014, USI became the successor-in-interest to the Wells Fargo contract award and accordingly a contract was executed between USI and the four entities making up the Consolidated Group, namely, Buchanan County, Va., the Buchanan County Public School Board, the Buchanan County PSA and the Buchanan County Department of Social Services; and WHEREAS, the Consolidated Group has elected to make or keep the following changes to the Plan for the Plan year October 1, 2019 to September 30, 2020: 1) All four entities that make up the Consolidated Group will cooperate with a dependent audit conducted by a third-party company that specializes in dependent audits; and

2) That each of the four entities of the Consolidated Group shall adopt a wellness incentive program where each entity will increase the amount of the premium paid by employees by the following amount for each tier of coverage in addition to base percentage to be paid by employees for the insurance premium of each entity: a) $300 more per year for Employee only tier; b) $600 more per year for Employee-Spouse tier; c) $300 more per year for Employee-child tier; and d) $600 more per year for Employee-family tier. If the employee and spouse (if applicable) participate(s) in a full annual physical program and registers for tele-medicine by December 31, 2017 the additional amounts listed above will be waived.

13729

3) To change the Plan from a PPO KeyCare 100 Plan to a customized PPO KeyCare 300 Plan which provides the following benefits: a) Deductible Single/Family--$300/$600; b) Coinsurance—80%/20%; c) Out-of-pocket (ded. Incl.) Single/Family--$2,000/$4000; d) Inpatient Hospital---Ded. 80%/20%; e) Outpatient Surgery—Ded. 80%/20%; f) Primary care/ Specialist Office visit---20%coinsurance; g) Preventive Services—covered in full; h) Emergency Room –20% copay; i) Urgent Care—20% coinsurance; j) Prescription Drugs—30 Day Retail---$10/$30/$50/20% k) Tele-medicine (AnthemLive Health)-no co-pay (only change for 2017-2018 Plan)

WHEREAS, attached as Exhibit “A” and made a part of this resolution by reference is the proposed Self-Insured Dental coverage to be administered through Anthem Blue Cross Blue Shield for the Consolidated Group for the policy period October 01, 2019 through September 30, 2020 which such coverage is optional for the employees of the Buchanan County Public School Board; and

WHEREAS, USI has negotiated a renewal of the Health Insurance for the Consolidated Group with Anthem Blue Cross Blue Shield for partial self-insurance with change to a PPO Customized PPO KeyCare 300 which results in a rate increase of six percent (6%) for the policy period of October 01, 2019 through September 30, 2020; and

NOW THEREFORE, BE IT RESOLVED by the Buchanan County Va. Board of Supervisors, that the Buchanan County, Va. Board of Supervisors on behalf of the Buchanan County, Virginia, enter into an Agreement with the Buchanan County Public School Board, the Buchanan County Public Service Authority, the Buchanan County Department of Social Services, and Anthem Blue Cross and Blue Shield having the following terms:

1)Anthem Blue Cross and Blue Shield shall provide group health insurance for all of the employees of the Buchanan County Board of Supervisors, all of the employees of the Buchanan County Public School Board, all of the employees of Buchanan County Public Service Authority, and all of the employees of the Buchanan County Department of Social Services. Such health insurance is to be provided as “partially self-insured”. The benefits shall change as set forth above and described in the Customized PPO KeyCare 300 Plan. The administration of the plan will still be handled in the same manner as previously handled. The Consolidated Group is incurring some of the risk which Anthem assumed under the fully insured coverage. The word "employee" shall be defined as set forth in the benefit books which are hereinafter more fully described and which may be found herewith;

2) Anthem Blue Cross and Blue Shield shall provide Buchanan County's employees with the health insurance coverage which are described above in a Customized PPO KeyCare 300, with the additional provisions required pursuant to the Federal Health Reform legislation and said same coverage is described in that benefit book which may be found herewith and is made a part hereof by reference and which is entitled "Buchanan County Board of Supervisors (Customized PPO KeyCare 300 Plan) Your Anthem Plan";

3) Anthem Blue Cross and Blue Shield shall provide the Buchanan County Public School Board's employees with health insurance coverage which is the same as 13730

Buchanan County Board of Supervisors as described above and which is further described in that benefit book which may be found herewith and is made a part hereof by reference and which is entitled "Buchanan County Public Schools (Customized PPO KeyCare 300) Medical Plan";

4) Anthem Blue Cross and Blue Shield shall provide the Buchanan County Public Service Authority employees with the same health insurance coverage which the Buchanan County, Va. Board of Supervisors and the Buchanan County Public School Board have as described above, and which is further described in that benefit book which may be found herewith and is made a part hereof by reference and which is entitled " Buchanan County Public Service Authority (Customized PPO KeyCare 300 Plan) Your Anthem Plan";

5)Anthem Blue Cross and Blue Shield shall provide the Buchanan County Department of Social Services employees with the same health insurance coverage which the Buchanan County, Va. Board of Supervisors, the Buchanan County Public School Board, and the Buchanan County Public Service Authority have as described above, and which is further described in that benefit book which may be found herewith and is made a part hereof by reference and which is entitled “Buchanan County Department of Social Services (Customized PPO KeyCare 300 Plan) Your Anthem Plan”;

6) Buchanan County, the Buchanan County Public School System, the Buchanan County Public Service Authority and the Buchanan County Department of Social Services shall each pay a monthly payment as set out below into a local bank account from which administration and claims cost shall be remitted to Anthem on a monthly basis.

7) Buchanan County shall pay into a partially self-insured fund to be created, the sum of Two Million Nine Hundred Thirty Seven Thousand Seven Hundred Eighty Seven Dollars and Eighty Cents ($2,937,787.80) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the County's renewal, the costs of such coverage shall be as follows:

a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00 c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the foregoing rates listed in Paragraph 7 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

8) Buchanan County Public School Board shall pay into a partially self-insured fund to be created, the sum of Six Million Two Hundred Twenty-Eight Thousand Eight Hundred One Dollars and Twenty Cents ($6,228,801.20) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the School Board's renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00 c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon 13731

the foregoing rates listed in Paragraph 8 a), b), c) or b) above. Total premium calculated on enrollment as of June 30, 2019.

9) Buchanan County Public Service Authority shall pay into a partially self- insured fund to be created, the sum of Eight Hundred Eighteen Thousand Ninety-Six Dollars and Four Cents ($818,096.04) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the Public Service Authority’s renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00; c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the foregoing rates listed in Paragraph 9 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

10) Buchanan County Department of Social Services shall pay into partially self- insured fund to be created, the sum of Nine Hundred Seventy-Five Thousand One Hundred Thirty-Eight Dollars and Sixty Cents ($975,138.60) divided into twelve equal installment payments for such coverage for the year October 1st, 2019 through September 30th, 2020, for the employees as described in the Department of Social Services’ renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00; c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the forgoing rates listed in Paragraph 10 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

11) The premium payments shall be made in twelve (12) monthly payments into a “Partially Self-Insured Fund” to be established with a local bank or a separate “Partially Self-Insured Fund” with the Office of the Treasurer of Buchanan County, Va. From the “Partially Self-Insured Fund” monthly payments shall be made to Anthem for administrative and claims costs incurred. The premiums for dental insurance shall be paid into a separate Self-Insured Fund for dental claims. From the Self-Insured Fund for dental claims monthly payments shall be made to Anthem for administrative and dental claim costs incurred.

12) The Buchanan County, Va., Board of Supervisors, the Buchanan County Public School Board, the Buchanan County Department of Social Services and the Buchanan County Public Service Authority may select their own individual agent of record which may or may not be the same agent of record as selected by the others, subject to compliance with the Virginia Public Procurement Act.

13) This Agreement shall be restricted solely to health and dental insurance for the upcoming year and is not to be construed to obligate the County, PSA, Department of Social Services or the School Board to enter into joint contracts for other goods or services.

14) If at any time it is no longer advantageous for the County, PSA, Department of Social Services or the School Board, or if any of them desires for any reason, any of 13732

them can elect to terminate this Agreement at any time subject to fulfilling any contractual obligations that may exist pursuant to this Agreement.

15) Attached as Exhibit “A” and made a part of this resolution by reference is the proposed Dental Insurance coverage for the Consolidated Group. Said Partially Self- Insured coverage beginning October 1, 2018 to be administered by Anthem Blue Cross Blue Shield for the policy period of October 01, 2019 through September 30, 2020; said coverage to be optional for the employees of the Buchanan County Public School Board. The premiums due for the dental coverage each month shall be paid into a separate Self- Insured Fund for Dental claims.

16) Pursuant to Virginia Code section 15.2-1517 those who have previously retired, any such individual with (i) at least 15 years of continuous employment with the locality or (ii) less than 15 years of continuous employment who has retired due to line- of-duty injuries may choose to continue his coverage with the insurer at the retiree's expense until such individual attains 65 years of age at the insurer's customary premium rate applicable (a) to such policies, (b) to the class of risk to which the person then belongs, and (c) to his age. The governing body, when providing this coverage, may further provide that the retiree be rated separately from the active employees covered under the group plan offered by such governing body.

17) The Plan shall no longer cover any retired individual that is eligible for medicare benefits, thus the elimination of the medicare carve-out.

18) It is understood that the number of employees each member of the Consolidated Group has will vary during the course of the Plan Year. It is also understood for the purposes of a starting point that number of employees for each member of the Consolidated Group is based on the census numbers for each member as of June 30th of each year. However, it is also understood and agreed to that the actual premium payment each member of the Consolidated Group makes each month is based on the actual number of covered employees each member has for the month the payment is made.

BE IT FURTHER RESOLVED that the Chairman of the Buchanan County, Va. Board of Supervisors and the County Administrator of Buchanan County, Va. are hereby authorized to execute the Buchanan County Consolidate Health Insurance Group Agreement for Plan Year 2019-2020 on behalf of Buchanan County, Virginia, approved as to form by the County Attorney. This Reso1ution was adopted by the Buchanan County, Va. Board of Supervisors on this the 9th day of September 2019.

______J. Carroll Branham, Chairman of the Buchanan County, Va. Board of Supervisors

Recorded Vote: Moved by: William P. Harris Seconded by: Trey Adkins Yeas: Seven Nays: Zero ATTEST: ______Robert Craig Horn, County Administrator 13733

CONTRACT

RE: BUCHANAN COUNTY CONSOLIDATED GROUP HEALTH INSURANCE POLICY (Includes Buchanan County Public Service Authority, Buchanan County Public School Board, and Buchanan County Board of Supervisors and the Department of Social Services) PLAN YEAR 2019-2020

THIS contract (“the contract”) made and entered into this day 9th of September 2019, by and between, the Buchanan County, Va., Board of Supervisors, the Buchanan County Public School Board, the Buchanan County Public Service Authority Board, political subdivisions of the Commonwealth of Virginia, and the Department of Social Services of Buchanan County, to wit:

THAT WHEREAS, Buchanan County, by Resolutions of the Buchanan County Board of Supervisors(hereinafter referred to as Buchanan County), procured Acordia Insurance Company, a licensed insurance agent, through the competitive negotiation process set out in subdivision 3b of the definition of competitive negotiation in section 2.2-4301 of the 1950 Code of Virginia, as amended, to procure health insurance for its employees during the three (3) year period extending from September 30, 2004, and subject to cancellation by the Buchanan County Board of Supervisors; and

WHEREAS, Buchanan County also requested in such procurement process that its agent assist it in obtaining group insurance for a group consisting of the employees of Buchanan County and the employees of the Buchanan County Public School Board; and

WHEREAS, Acordia assisted through the procurement process in obtaining group health insurance coverage through Anthem Blue Cross and Blue Shield for Buchanan County and the Buchanan County Public School Board; and

WHEREAS, the Buchanan County Public School Board and Buchanan County maintained a joint group health insurance policy with Anthem Blue Cross and Blue Shield for the period of October 01, 2004 through September 30, 2005; and

WHEREAS, for the policy period of October 01, 2005 through September 30, 2006, the Buchanan County Public Service Authority joined the Buchanan County Public School Board, and Buchanan County to form a Consolidated Group for the purpose to have their employees be insured as a group for health insurance purposes; and

WHEREAS, for the policy period of October 01, 2005 through September 30, 2006, the Buchanan County Public School Board, Buchanan County, and the Buchanan County Public Service Authority, as a consolidated group, maintained a group health insurance policy with Anthem Blue Cross and Blue Shield in which Anthem Blue Cross and Blue Shield provided the Buchanan County Public School Board and Buchanan County with group health insurance benefits under the Plan known as KeyCare 100; and Anthem Blue Cross and Blue Shield provided group health insurance benefits to the Buchanan County Public Service Authority under the Plan known as KeyCare 10; and

WHEREAS, the Buchanan County Public School Board, Buchanan County, and the Buchanan County Public Service Authority maintained such insurance (Key Care 100 coverage for all three entities) with Anthem Blue Cross and Blue Shield as a consolidated group for the policy period of October 01, 2006 through September 30, 2007 and for the policy period of October 01, 2007 through September 30, 2008; and

WHEREAS, the Buchanan County Public School Board, Buchanan County, and the Buchanan County Public Service Authority for the policy period October 01, 2008 13734

through September 30, 2009 desired to maintain such insurance (Key Care 100 coverage for all three entities) with Anthem Blue Cross and Blue Shield with the only change in benefits being a change in the drug benefit to $10/$30/$50—20%; and

WHEREAS, in the Fall of 2008 the County went through the procurement process for the selection of a licensed insurance agent for obtaining Health and Dental Insurance for the Consolidated Group and Wells Fargo, was selected to provide such services to cover a four annual policy periods beginning October 01, 2009 and ending September 30, 2013; and

WHEREAS, the Buchanan County, Va., Board of Supervisors, the Buchanan County Public School Board and the Buchanan County Public Service Authority, each desire the option to select its own Agent of Record whether or not it be the same Agent of Record as selected by the others; and

WHEREAS, Wells Fargo negotiated a renewal of health insurance coverage with Anthem Blue Cross/ Blue Shield for the policy period of October 01, 2011 through September 30, 2012 for the same coverage as the previous year with the exception for some additional coverage requirement mandated by the new federal health care reform legislation; and

WHEREAS, after going through the procurement process for an agent of record to obtain annual renewals of the health and dental insurance for a three (3) year period, beginning October 1, 2014 and ending on September 30, 2017, Wells Fargo was awarded the contract to serves as the agent of record in April 2014; and

WHEREAS, subsequent to April 2014, USI became the successor-in-interest to the Wells Fargo contract award; and

WHEREAS, attached to this contract as Exhibit “A” and made part thereof by reference is the proposed Self-Insured Dental coverage to be administered through Anthem Blue Cross Blue Shield for the Consolidated Group for the policy period of October 01, 2019 through September 30, 2020 with said coverage being optional for the employees of the Buchanan County Public School Board; and

WHEREAS, the Department of Social Services of Buchanan County, Va. has been added to the Consolidated Group with an effective date of February 1, 2011; and

WHEREAS, Wells Fargo negotiated a renewal of health insurance coverage with Anthem Blue Cross/Blue Shield for the policy Period of October 01, 2011 through September 30, 2012 for the same coverage as the previous year with the exception for some additional coverage requirement mandated by the new federal health care reform legislation; and

WHEREAS, Wells Fargo negotiated a renewal of health insurance coverage with Anthem Blue Cross/Blue Shield for the policy Period of October 01, 2012 through September 30, 2013 for the same coverage as the previous year, with the one change that the coverage will be provided as “partially self-insured” instead of “fully insured; and

WHEREAS, the only distinction in the provision of health care coverage as “partially-self insured” as opposed to “fully insured” is that the Consolidated Group will assume some degree of risk that Anthem would have otherwise assumed under a “fully Insured” plan; and

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WHEREAS, Wells Fargo had negotiated a renewal of health insurance coverage with Anthem Blue Cross/Blue Shield for the policy Period of October 01, 2013 through September 30, 2014 for the same coverage as the previous year, with the coverage being provided as “partially self-insured” as provided in the previous year; and

WHEREAS, USI had negotiated a renewal of health insurance coverage with Anthem Blue Cross/ Blue Shield for the policy Period of October 1, 2014 through September 30, 2015 for the same coverage as the previous year, with the coverage being provided as “partially self-insured” as provided in the previous year; and

WHEREAS, USI had negotiated a renewal of health insurance coverage with Anthem Blue Cross/ Blue Shield for the policy Period of October 1, 2015 through September 30, 2016 for the same coverage as the previous year, with the coverage being provided as “partially self-insured” as provided in the previous year; and

WHEREAS, the Consolidated Group has elected to make or keep the following changes to the Plan for the Plan year October 1, 2019 to September 30, 2020:

4) All four entities that make up the Consolidated Group will cooperate with a dependent audit conducted by a third-party company that specializes in dependent audits; an

5) That each of the four entities of the Consolidated Group shall adopt a wellness incentive program where each entity will increase the amount of the premium paid by employees by the following amount for each tier of coverage in addition to base percentage to be paid by employees for the insurance premium of each entity:

e) $300 more per year for Employee only tier; f) $600 more per year for Employee-Spouse tier; g) $300 more per year for Employee-child tier; and h) $600 more per year for Employee-family tier. If the employee and spouse (if applicable) participate(s) in a full annual physical program and registers for tele-medicine by December 31, 2019 the additional amounts listed above will be waived.

6) To change the Plan from a PPO KeyCare 100 Plan to a customized PPO KeyCare 300 Plan which provides the following benefits: a) Deductible Single/Family--$300/$600; b) Coinsurance—80%/20%; c) Out-of-pocket (ded. Incl.) Single/Family--$2,000/$4000; d) Inpatient Hospital---Ded. 80%/20%; e) Outpatient Surgery—Ded. 80%/20%; f) Primary care/ Specialist Office visit---20%coinsurance; g) Preventive Services—covered in full; h) Emergency Room –20% copay; i) Urgent Care—20% coinsurance; j) Prescription Drugs—30 Day Retail---$10/$30/$50/20% k) Tele-medicine (AnthemLive Health)-no co-pay (only new change to the 2017-2018 Plan

WHEREAS, USI has negotiated a renewal of health insurance coverage with Anthem Blue Cross/ Blue Shield for the policy Period of October 1, 2019 through September 30, 2020 for the coverage as in the previous year with the changes outlined in

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the preceding paragraph with a six percent (6%) increase in premium, with the coverage being provided as “partially self-insured” as provided in the previous year; and

NOW THEREFORE, the Buchanan County, Va., Board of Supervisors (Buchanan County), the Buchanan County School Board, the Buchanan County Public Service Authority, and the Department of Social Services of Buchanan County, agree to the following terms:

1) Anthem Blue Cross and Blue Shield shall provide group health insurance on a partially self-insured basis for all of the employees of the Buchanan County Board of Supervisors, all of the employees of the Buchanan County Public School Board, all of the employees of Buchanan County Public Service Authority and for all of the employees of the Department of Social Services of Buchanan County. The word "employee" shall be defined as set forth in the benefit books which are hereinafter more fully described and which may be found herewith;

2) Anthem Blue Cross and Blue Shield shall provide Buchanan County's employees with the same health insurance coverage which they now have, except for some additional coverage mandated by the new federal health care reform legislation and which is described in that benefit book which may found herewith and is made a part hereof by reference and which is entitled "Buchanan County Board of Supervisors (Customized PPO KeyCare 300 Plan) Your Anthem Plan”;

3) Anthem Blue Cross and Blue Shield shall provide the Buchanan County Public School Board's employees with health insurance coverage which is the same as Buchanan County Board of Supervisors as described above and which is further described in that benefit book which may found herewith and is made a part hereof by reference and which is entitled "Buchanan County Public Schools (Customized PPO KeyCare 300) Medical Plan";

4) Anthem Blue Cross and Blue Shield shall provide the Buchanan County Public Service Authority employees with the same health insurance coverage which will be provided to the Buchanan County Public School Board and Buchanan County, as described above and which is further described in that benefit book which may found herewith and is made a part hereof by reference and which is entitled " Buchanan County Public Service Authority (Customized PPO KeyCare 300) Plan Your Anthem Plan";

5) Anthem Blue Cross and Blue Shield shall provide the Buchanan County Department of Social Services employees with the same health insurance coverage which will be provided to the Buchanan County Public School Board, to the Buchanan County Public Service Authority and to Buchanan County, as described above and which is further described in that benefit book which may found herewith and is made a part hereof by reference and which is entitled " Buchanan County Department of Social Services (Customized PPO KeyCare 300) Plan Your Anthem Plan";

6) Buchanan County shall pay into a partially self-insured fund to be created, the sum of Two Million Nine Hundred Thirty Seven Thousand Seven Hundred Eighty Seven Dollars and Eighty Cents ($2,937,787.80) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the County's renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00 c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; 13737

e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the foregoing rates listed in Paragraph 7 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

7) Buchanan County Public School Board shall pay into a partially self-insured fund to be created, the sum of Six Million Two Hundred Twenty-Eight Thousand Eight Hundred One Dollars and Twenty Cents ($6,228,801.20) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the School Board's renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00 c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the foregoing rates listed in Paragraph 8 a), b), c) or b) above. Total premium calculated on enrollment as of June 30, 2019.

8) Buchanan County Public Service Authority shall pay into a partially self- insured fund to be created, the sum of Eight Hundred Eighteen Thousand Ninety-Six Dollars and Four Cents ($818,096.04) divided into twelve equal installment payments for such coverage for the year October 1st, 2019, through September 30th, 2020, for the employees as described in the Public Service Authority’s renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00; c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the foregoing rates listed in Paragraph 9 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

9) Buchanan County Department of Social Services shall pay into partially self- insured fund to be created, the sum of Nine Hundred Seventy-Five Thousand One Hundred Thirty-Eight Dollars and Sixty Cents ($975,138.60) divided into twelve equal installment payments for such coverage for the year October 1st, 2019 through September 30th, 2020, for the employees as described in the Department of Social Services’ renewal, the costs of such coverage shall be as follows: a) Per employee each month - $730.68; b) Per employee and children each month $1,096.00; c) Per employee and spouse each month - $1,643.75; d) Per family each month - $2,126.26; e) When employees are either added or deleted from the numbers listed in the renewal, adjustments shall be made to the amount of premium to be paid based upon the forgoing rates listed in Paragraph 10 a), b), c) or d) above. Total premium calculated on enrollment as of June 30, 2019.

10) The premium payments shall be made in twelve (12) monthly payments into a “Fund” to be established at a local bank or a separate fund with the Office of the Treasurer of Buchanan County, Va. From the “Fund” monthly payments will be made to Anthem for administrative and claim costs incurred. The premiums for the Self-Insured Dental coverage shall be paid into a separate Dental Self-Insurance Fund with a monthly 13738

payment of claims and for administrative costs to Virginia Anthem Blue Cross Blue Shield.

11) This Agreement shall not be construed to obligate the County, PSA, the School Board or the Department of Social Services to enter into joint contracts for other goods or services.

12) The Buchanan County, Va., Board of Supervisors, the Buchanan County Public School Board, the Buchanan County Public Service Authority and the Buchanan County Department of Social Services may select its own individual Agent of Record which may or may not be the same Agent of Record as selected by the others, subject to compliance with the Virginia Public Procurement Act.

14) If at any time it is no longer advantageous for the County, PSA, the School Board or the Department of Social Services, or if any of them desires for any reason, any of them can elect to terminate this Agreement at any time subject only to fulfilling any contractual obligations that may exist at the time of termination pursuant to this Agreement.

15) Attached as Exhibit “A” and made a part of this contract by reference is the proposed Self-Insured Dental coverage to be administered through Anthem Blue Cross Blue Shield for the Consolidated Group for the policy period October 01st, 2019 through September 30th, 2020 which such coverage is optional for the employees of the Buchanan County Public School Board; each of the four entities (BOS, PSA, DSS and, if applicable School Board) shall pay the monthly dental premiums into a separate Dental Self- Insurance Fund from which a monthly payment shall be made to Anthem for the payment of dental claims and administrative costs for administering the payment of dental claims. 16) The County Attorney, and Counsels for the PSA, DSS and School Board by their execution of this contract approve of its form.

17) If any provisions of this Agreement shall be deemed by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall nevertheless remain in full force and effect. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia.

18) This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. The parties agree that the Circuit Court for Buchanan County shall be the proper venue for litigation hereunder whether or not such alleged breach involves Federal law or jurisdiction and that disputes between the parties which are not settled by the parties shall be settled by the Circuit Court of Buchanan County.

19) No modification of any of the terms of this Agreement shall be valid without the advance written approval of same which shall be signed by all the parties to this agreement.

20) Pursuant to Virginia Code section 15.2-1517 those who have previously retired, any such individual with (i) at least 15 years of continuous employment with the locality or (ii) less than 15 years of continuous employment who has retired due to line- of-duty injuries may choose to continue his coverage with the insurer at the retiree's expense until such individual attains 65 years of age at the insurer's customary premium 13739

rate applicable (a) to such policies, (b) to the class of risk to which the person then belongs, and (c) to his age. The governing body, when providing this coverage, may further provide that the retiree be rated separately from the active employees covered under the group plan offered by such governing body.

21) The Plan shall no longer cover any retired individual that is eligible for medicare benefits, thus the elimination of the medicare carve-out.

22) It is understood that the number of employees each member of the Consolidated Group has will vary during the course of the Plan Year. It is also understood for the purposes of a starting point that number of employees for each member of the Consolidated Group is based on the census numbers for each member as of June 30th of each year. However, it is also understood and agreed to that the actual premium payment each member of the Consolidated Group makes each month is based on the actual number of covered employees each member has for the month the payment is made.

IN WITNESS WHEREOF, the parties have executed this contract in their appropriate capacities the day and year first above written

______J. Carroll Branham Chairman Buchanan County, Virginia Board of Supervisors

______Robert Craig Horn, County Administrator Buchanan County, Virginia

______, Chairman Buchanan County Public School Board ______Melanie Hibbitts, Division Superintendent Buchanan County Public School Board ______, Clerk of the Buchanan County Public School Board ______Ray Blankenship, Chairman, Buchanan County Public Service Authority Board

______Bob Anderson, Executive Director, Buchanan County Public Service Authority ______Doris Hess, Clerk of the PSA Board ______Robert Craig Horn, Local Government Official Board Buchanan County Department of Social Services ______Sherina Justus, Interim Director, Buchanan County Department of Social Services

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APPROVED AS TO FORM ONLY: ______Lawrence L. Moise, III, Esq., County Attorney for Buchanan County, Va. Buchanan County Public Service Authority

APPROVED AS TO FORM ONLY; ______Jason Gallagher, Esq., Counsel for School Board

APPROVED AS TO FORM ONLY: ______Vern Presley, Esq., Counsel for the DSS Administrative Board ―――――――――― 000 ――――――――――

IN RE: CONSIDER APPOINTING A COMMITTEE TO REVIEW THE RFP’S RECEIVED FOR THE LICENSED AGENT OR BROKER TO OBTAIN AND NEGOTIATE FOR HEALTH AND DENTAL INSURANCE FOR THE BUCHANAN COUNTY CONSOLIDATED GROUP After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Trey Adkins, Craig Stiltner, Mike Scott, G. Roger Rife, William P. Harris, J. Carroll Branham, Harold H. Fuller and zero (0) nays, this board did hereby appoint Craig Stiltner, J. Carroll Branham and Robert C. Horn to the committee to review the RFP’s received for the Licensed Agent or Broker to obtain and negotiate for health and dental insurance for the Buchanan County Consolidated Group. ―――――――――― 000 ――――――――――

IN RE: CONSIDER ADOPTING THE FOLLOWING RESOLUTIONS IN REGARDS TO NAMING THREE (3) BRIDGES IN MEMORY OF GERALD WAYNE CANTRELL, ROY DEAN WIMMER AND GRAT ALBERT KEEN

After a general discussion by the board upon motion by Harold H. Fuller seconded by Craig Stiltner and with a roll call vote of seven (7) yeas, Trey Adkins, Craig Stiltner, Mike Scott, G. Roger Rife, William P. Harris, J. Carroll Branham, Harold H. Fuller and zero (0) nays, this board did hereby adopt the following Resolutions in regards to naming three (3) bridges in memory of Gerald Wayne Cantrell, Roy Dean Wimmer and Grat Albert Keen.

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RESOLUTION

RE: Bridge Naming on Route 680 “Contrary Creek Road” over “Dismal Creek” in “Buchanan County” as the “Gerald Wayne Cantrell Memorial Bridge”

WHEREAS, Mr. Gerald Wayne Cantrell was born on November 10, 1946 in Pilgrims Knob, Buchanan County, Va; and

WHEREAS, Mr. Cantrell was drafted into the U.S. Army and served during the Vietnam War having begun his tour on October 20, 1968. Mr. Cantrell obtained the rank of Specialist Four, Light Weapons Infantry, serving with the 11th Light Infantry Brigade, 4th Battalion, 3rd Infantry, B Company; and

WHEREAS; Mr. Cantrell while engaged in combat in Quang Ngai province, South Vietnam on April 4, 1969 died from small arms fire; and

WHEREAS, Mr. Cantrell either received or may have been qualified for the Purple Heart, Combat Infantry Badge, National Defense Service Medal, Vietnam Campaign Medal, Vietnam Service Medal, Distinguished Unit Citation, Vietnam Gallantry Cross Unit Citation, and Good Conduct Medal; and

WHEREAS, Mr. Cantrell is honored on the Vietnam Veteran’s Memorial in Washington, DC with his name inscribed at VVM Wall, Panel 27w, Line 9; and

WHEREAS, Section 33.2-213 of the Code of Virginia authorizes the Commonwealth Transportation Board (CTB) to give suitable names to state highways, bridges, interchanges, and other transportation facilities and change the names of any highways, bridges, interchanges, or other transportation facilities forming a part of the systems of state highways; and

WHEREAS, Section 33.2-213 provides that the Virginia Department of Transportation shall place and maintain appropriate signs indicating the names of highways, bridges, interchanges, and other transportation facilities named by the CTB and requires that the costs of producing, placing, and maintaining such signs shall be paid by the localities in which they are located.

NOW, THEREFORE, BE IT RESOLVED, that Buchanan County Board of Supervisors, in accordance with the requirements of Section 33.2-213 of the Code of Virginia, does hereby request that the Commonwealth Transportation Board name the bridge on Route 680, “Contrary Creek Road”, over Dismal Creek in Buchanan County as the “Gerald Wayne Cantrell Memorial Bridge”;

BE IT FURTHER RESOLVED, that Buchanan County agrees to pay the costs of producing, placing, and maintaining the signs calling attention to this naming.

This resolution was adopted this the 9th day of September 2019 by the Buchanan County, Va., Board of Supervisors. Recorded Vote: ______Moved by: Harold H. Fuller J. Carroll Branham, Chairman Seconded by: Craig Stiltner Buchanan County, Va. Board of Supervisors Yeas: Seven Nays: Zero Attest: ______Robert Craig Horn, County Administrator 13742

RESOLUTION

RE: Bridge Naming on Route 635 “Brown Mountain Road”, over “Laurel Creek” in “Buchanan County” as the “Grat Albert Keen Memorial Bridge”.

WHEREAS, Mr. Grat Albert Keen was born in Whitewood, Buchanan County, Va. on January 22, 1945;

WHEREAS, Mr. Keen was drafted into the U.S. Army during the Vietnam War having begun his tour on July 31, 1967. Mr. Keen obtained the rank of Corporal serving in the Field Artillery, 54th Artillery Group, 7th Battalion, 8th Artillery, Battery A; and

WHEREAS; Mr. Keen while engaged in combat in Long An province, South Vietnam, died on March 31, 1968 from wounds sustained from hostile artillery rocket mortar fire; and

WHEREAS, Mr. Keen either received or may have been qualified for the Purple Heart, National Defense Service Medal, Vietnam Campaign Medal, Vietnam Service Medal, Distinguished Unit Citation, Vietnam Gallantry Cross Unit Citation, and Good Conduct Medal; and

WHEREAS, Mr. Keen is honored on the Vietnam Veteran’s Memorial in Washington, DC with his name inscribed at VVM Wall, Panel 47e, Line 23; and

NOW, THEREFORE, BE IT RESOLVED, that Buchanan County Board of Supervisors, in accordance with the requirements of Section 33.2-213 of the Code of Virginia, does hereby request that the Commonwealth Transportation Board name the bridge on Route 635, “Brown Mountain Road”, over Laurel Creek in Buchanan County as the “Grat Albert Keen Memorial Bridge”;

BE IT FURTHER RESOLVED, that Buchanan County agrees to pay the costs of producing, placing, and maintaining the signs calling attention to this naming.

This resolution was adopted this the 9th day of September 2019 by the Buchanan County, Va., Board of Supervisors.

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Recorded Vote: ______Moved by: Harold H. Fuller J. Carroll Branham, Chairman Seconded by: Craig Stiltner Buchanan County, Va. Board of Supervisors Yeas: Seven Nays: Zero Attest:

______Robert Craig Horn, County Administrator RESOLUTION

Re: Bridge Naming on Route 638 “Dismal River Road”, over “Lynn Camp Creek” in “Buchanan County” as the “Roy Dean Wimmer Memorial Bridge”.

WHEREAS, Mr. Roy Dean Wimmer was born on April 22, 1948 in Whitewood, Virginia; and

WHEREAS, Mr. Wimmer was drafted into the U.S. Army and served during the Vietnam War having begun his tour on February 16, 1969. Mr. Wimmer obtained the rank of Private First Class and served in the Field Artillery, with the 1st Cavalry Division, 1st Battalion, 30th Artillery, A Battery; and

WHEREAS, Mr. Wimmer while engaged in combat in Grant, South Vietnam, Tay Ninh province sustained multiple fragmentation wounds which resulted in the loss of his life on March 8, 1969; and

WHEREAS, Mr. Wimmer either received or may have been qualified for the Purple Heart, Combat Infantryman Badge, National Defense Service Medal, Vietnam Campaign Medal, Vietnam Service Medal, Distinguished Unit Citation, Vietnam Gallantry Cross Unit Citation and Good Conduct Medal; and

WHEREAS, Mr. Wimmer is honored on the Vietnam Veteran’s Memorial in Washington, DC with his name inscribed at VVM Wall, Panel 30w, Line 83;

NOW, THEREFORE, BE IT RESOLVED, that Buchanan County Board of Supervisors, in accordance with the requirements of Section 33.2-213 of the Code of Virginia, does hereby request that the Commonwealth Transportation Board name the bridge on Route 638, “Dismal River Road”, over Lynn Camp Creek in Buchanan County as the “Roy Dean Wimmer Memorial Bridge”;

BE IT FURTHER RESOLVED, that Buchanan County agrees to pay the costs of producing, placing, and maintaining the signs calling attention to this naming. 13744

This resolution was adopted this the 9th day of September 2019 by the Buchanan County, Va., Board of Supervisors.

Recorded Vote: ______Moved by: Harold H. Fuller J. Carroll Branham, Chairman Seconded by: Craig Stiltner Buchanan County, Va. Board of Supervisors Yeas: Seven Nays: Zero Attest:

______Robert Craig Horn, County Administrator ―――――――――― 000 ―――――――――― IN RE: CONSIDER RATIFYING THE FOLLOWING PART-TIME WEED CUTTERS

Upon motion by Trey Adkins to ratify the part-time weed cutter seconded by Craig Stiltner. Mr. Adkins stating three (3) of the part-time weed cutters are in my district and the other working at the athletic field on Poplar Gap. G. Roger Rife, South Grundy District Supervisor stated on payroll sheet, I’ve noticed the number of weed cutters in one district. How many weed cutters do we need? My weed cutters work at the schools, park, county roads etc., unlike other supervisors, stated Mr. Adkins. I have over 130 county roads to cut. How many do you need, you had 17 this past month, asked Mr. Rife? We hire two (2) weed cutters to he paid from general properties and if we hire any additional weed cutters, they are to be paid from each district’s highways, streets and bridges account, stated J. Carroll Branham, Chairman. Who oversees these people, asked Mr. Rife? My park manager, stated Mr. Adkins. After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and with the following roll call vote of five (5) yeas, Trey Adkins, William P. Harris, Craig Stiltner, Harold H. Fuller, J. Carroll Branham and two (2) nays, G. Roger Rife and Mike Scott, this board did hereby ratify the following part-time weed cutters: • Tomas McCoy • Aaron Little • Michael Stump • Brian Gibson

―――――――――― 000 ――――――――――

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IN RE: GENERAL DISCUSSION CONCERNING WEED CUTTERS

William P. Harris, Hurricane District Supervisor asked what the cut-off date was for the weed cutters? The two (2) that I had working and was getting paid from general properties quit and now the two (2) that I have working is getting paid from my highways, streets and bridges account, he stated. Robert C. Horn, County Administrator stated it’s up to the board when the cut-off date is set. Mr. Harris made a motion to pay his two (2) weed cutters from general properties instead of his highways, streets and bridges account. That should be done automatically and transferred from general properties, stated Mr. Horn. Mr. Harris withdrew his motion. Craig Stiltner, Rocklick District Supervisor stated that he had five (5) parks in his district to keep up, along with a 3 ½ mile walk trail and Riverview Elementary/Middle School. I have someone that uses the sickle bar mower and he’s a part-time employee, working 28 hours per week, he stated.

―――――――――― 000 ――――――――――

IN RE: CONSIDER RATIFYING PAYROLL AFTER REVIEW

After a general discussion by the board upon motion by William P. Harris seconded by Trey Adkins and with the following roll call vote of seven (7) yeas, Trey Adkins, Craig Stiltner, Mike Scott, G. Roger Rife, William P. Harris, J. Carroll Branham, Harold H. Fuller and zero (0) nays, this board did hereby approve to ratify payroll after review. ―――――――――― 000 ―――――――――― IN RE: VONDA SLONE, TREASURER – UPDATE

Vonda Slone, Treasurer updated the board on the revenue and expenditures for last month. She stated expenditures was $2,659,064.08 and revenue received was $1,530,460.15. The county has overspent $1,128,603.93 for that month. Certain bills come in August after budget has been approved, stated Trey Adkins, Knox District Supervisor. Craig Stiltner, Rocklick District Supervisor asked if this is the first time this has happened that the county has spent more than was taken in? Mrs. Slone stated no.

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Sometimes we do spend more, stated Mr. Stiltner. It’ll be November or December before we start collecting taxes. Blackjewel sold their company to Rhino Energy and Rhino Energy is already calling some of the miners back to work, stated Mr. Stiltner. Revenue will start going back up. There will be several months in a year that you spend more than what you take in, he stated. ―――――――――― 000 ―――――――――― IN RE: CONSIDER RATIFYING THE PAYMENT OF BILLS BY RESOLUTION ADOPTED ON JANUARY 7TH, 2019. (INCLUDING THE BUCHANAN COUNTY HEAD START RATIFIED BILL LIST AND BILL LIST)

After a general discussion by the board upon motion by Trey Adkins seconded by Mike Scott and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, J. Carroll Branham, William P. Harris, G. Roger Rife and zero (0) nays, this board did hereby approve to ratify the payment of bills by Resolution adopted on January 7th, 2019. (including the Buchanan County Head Start ratified bill list and bill list)

―――――――――― 000 ―――――――――― IN RE: KAREN HUTCHINSON WITH GRUNDY KIWANIS CLUB – TO REQUEST FUNDING FOR THE COUNCIL KIWANIS OCTOBERFEST CAR SHOW AND BREAKS 5K CROSS COUNTRY RUN

Karen Hutchinson with Grundy Kiwanis Club requested a contribution for the Council Kiwanis Octoberfest Car Show and the Annual Breaks 5K Cross Country Run. She thanked the board for their past support with these events. After a general discussion by the board upon motion by Harold H. Fuller seconded by Trey Adkins and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, J. Carroll Branham, William P. Harris, G. Roger Rife and zero (0) nays, this board did hereby approve a contribution in the amount of $1,050.00 to Grundy Kiwanis Club for the Annual Kiwanis/Breaks 5K Race from the following accounts: South Grundy District, account number, 71040-5604-07 - $150.00 North Grundy District, account number, 71040-5604-04 - $150.00 Rocklick District, account number, 71040-5604-06 - $150.00 Prater District, account number, 71040-5604-05 - $150.00 Hurricane District, account number, 71040-5604-02 - $150.00 Garden District, account number, 71040-5604-01- $150.00

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Knox District, account number, 71040-5604-03- $150.00 Also, the board approved a contribution in the amount of $1,400.00 to Grundy Kiwanis Club for the Council Kiwanis Octoberfest Car Show to be divided equally among the above seven (7) district accounts.

―――――――――― 000 ――――――――――

IN RE: CONSIDER APPROVING ADDENDUM TO AGREEMENT BETWEEN BUCHANAN COUNTY, VIRGINIA AND PEGGY SUE BROADCASTING MEDIA, INC. D/B/A/WMJD-FM, DATED APRIL 5TH, 2010

L. Lee Moise, County Attorney stated county entered into an agreement with Peggy Sue Broadcasting Media, Inc. d/b/a WMJS-FM in April 2010 to provide a back-up generator for the radio station. This would allow the radio station to stay on during emergency situations. The proposed addendum will allow the county to maintain the road leading to the site of the generator, only to the extent to allow the passage of motor vehicles that must be used to fuel and service the generator. The County’s agreement to maintain the road is contingent on the Radio Station having a valid right of way over said road. After a general discussion by the board upon motion by William P. Harris seconded by Mike Scott and with the following roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, J. Carroll Branham, William P. Harris, G. Roger Rife and zero (0) nays, this board did hereby approve the following Addendum to Agreement between Buchanan County, Virginia and Peggy Sue Broadcasting Media, Inc. d/b/a/WMJD-FM, dated April 5th, 2010.

ADDENDUM TO AGREEMENT BETWEEN BUCHANAN COUNTY, VIRGINIA, AND PEGGY SUE BROADCASTING MEDIA, INC. D/B/A WMJD-FM, DATED APRIL 5th, 2010

Now come the parties, Peggy Sue Broadcasting Media, Inc. d/b/a WMJD-FM (hereinafter referred to as “Radio Station”) and Buchanan County, Va., a political subdivision of the Commonwealth of Virginia, (hereinafter referred to as “County”) and hereby agree to the following modification of the agreement dated April 5th, 2010, providing for emergency radio broadcast services:

1) That the parties have agreed to modify the April 5th, 2010 agreement to provide an additional new subparagraph II (12) which reads: “ The County agrees to provide maintenance of the road leading to the site of the generator, but only to the extent to allow the passage of motor vehicles for servicing the generator site and conditioned that the Radio Station has a valid right of way over said road to the site of the generator. The extent of the required maintenance of said road will be entirely within

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the discretion of the County.” The original contract is attached and made a part of this Addendum by reference as Exhibit “A”.

EXECUTED IN DUPLICATE ORIGINALS: IN WITNESS HEREOF:

PEGGY SUE BROADCAST MEDIA, INC.

BY: ______Dirk Hall, President, Peggy Sue Broadcast Media, Inc.

BUCHANAN COUNTY, VIRGINIA

BY: ______J. Carroll Branham, Chairman Buchanan County, Virginia Board of Supervisors ATTEST:

______Robert Craig Horn, County Administrator

APPROVED TO AS TO FORM ONLY: ______Lawrence L. Moise III, County Attorney

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IN RE: CONSIDER APPROVING THE APPLICATION AND CERTIFICATE FOR PAYMENT TO J. A. STREET & ASSOCIATES, INC. IN THE AMOUNT OF $279,878.95 REGARDING THE COMPREHENSIVE AGREEMENT FOR THE COURTHOUSE RENOVATION PROJECT

After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris a roll call vote of seven (7) yeas, Trey Adkins, Harold H. Fuller, Mike Scott, Craig Stiltner, J. Carroll Branham, William P. Harris, G. Roger Rife and zero (0) nays, this board did hereby approve the application and certificate for payment to J. A. Street & Associates, Inc. in the amount of $279,878.95 regarding the Comprehensive Agreement for the courthouse renovation project.

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IN RE: CONSIDER REQUEST FROM BUCHANAN COUNTY PUBLIC SCHOOLS

Trey Adkins, Knox District Supervisor stated this week I’ve talked to Melanie Hibbitts and Cheryl Tester regarding their previous requests. They emailed me the total amount needed for buses, textbooks and paraprofessional contracts. At the last meeting Mr. Stiltner requested funding for the school system to

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purchase textbooks and school buses, his motion failed stated Mr. Adkins. Craig Stiltner, Rocklick District Supervisor stated yes at last month’s meeting I did make a motion for textbooks and school buses. I don’t have any problem with textbooks and school buses, commented Mr. Adkins. I feel we need to offer full-time contracts to the 15 part-time aides who cares for the school system’s autistic and other special needs students. The school system has a total of 58 full-time and part-time aides. I think it would be devastating to these students to have an hour a day with aides other than those assigned to the students, he commented. This is not a political vote, you can vote your heart on this, he stated. To bring these 15 aides up to full-time contract employees of the school system would cost the county $578,221.44. That’s the required amount to put these aides full-time and quit devastating these children, voiced Mr. Adkins. This will give these aides their insurance and retirement. If we’re creating jobs, this is the best jobs we can create in this county for the cost, he stated. Mr. Adkins made a motion to provide funding in the amount of $578,221.44 for 15 full-time contracts for the current part-time aides; $343,602.65 for English reading textbooks for K-12; $95,215.00 and $558,318.00 for six (6) 66 passenger buses. We just heard what our revenue is, commented J. Carroll Branham, Chairman. Mr. Adkins stated the total amount requested is $1,480,142.00, which is about $22,000 more than is in the county’s school system capital projects account. I’ll pay the additional $22,000 from one my district accounts, stated Mr. Adkins. Craig Stiltner, Rocklick District Supervisor asked Mr. Adkins if he was willing to make up the difference for the next 10-15-20 years that the full-time contracts, which would increase the school systems budget? Mr. Adkins stated yes. With no second to Mr. Adkins motion, he requested a roll call vote of two (2) yeas, Trey Adkins, William P. Harris and five (5) nays, G. Roger Rife, J. Carroll Branham, Harold H. Fuller, Craig Stiltner, Mike Scott, the motion failed. Mr. Stiltner made a motion to provide funding to the school system in the amount of $578,221.44, which is for textbooks, one (1) 77 passenger bus and three (3) 65 passenger buses. How do we expect our kids to be on top of the SOL’s without textbooks? G. Roger Rife seconded his motion and with a roll call vote of three (3) yeas, G. Roger Rife, Craig Stiltner, William P. Harris and four (4) nays, Trey Adkins, Mike Scott, Harold H. Fuller, J. Carroll Branham, the motion failed. 13750

Mr. Stiltner asked Melanie Hibbitts, Superintendent who was in the audience if the school system was in compliance with the way the aides work with students? Mrs. Hibbitts stated yes, we are in compliance and the school system strives to provide for all special education students based on their Individual Education Plan (IEP). I pushed last year for the board of supervisors to provide funding for a special needs case manager to be hired for the school system, stated Mr. Stiltner. The school system is putting an autistic student, who requires a full-time aide in a regular classroom for an hour at times, stated Mr. Adkins. Is it legal to do that? It depends on the student’s IEP, stated Mrs. Hibbitts. Mr. Adkins made a motion to provide funding in the amount of $578,221.44 for 15 part-time aides to give them a full-time contract. With no second to his motion and with a roll call vote of one (1) yea, Trey Adkins and six (6) nays, J. Carroll Branham, G. Roger Rife, William P. Harris, Mike Scott, Harold H. Fuller, Craig Stiltner, the motion failed. I spent 43 years in the school system, stated Mr. Branham. We’ve got a good school system. I don’t care what you hear or what anything else is. What we are discussing at this point as far as I’m concerned is strictly money, he stated. I don’t have any questions about funding if we’ve got the money, stated Mr. Branham. The county could face a multi-million-dollar shortfall in this budget year, he stated. I fully support the school system, but continued budget increases would leave this county with only the option of raising taxes, commented Mr. Branham. If you want to raise taxes, spend more money. Cheryl Tester, Finance Director requested the board to appropriate $215,158.00 to the school system from existing funds in the schools budgeted textbooks account for the purchase of textbooks. This is funding from the state. Robert C. Horn, County Administrator stated the appropriation does not involve additional money to be added to the school’s budget. After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of six (6) yeas, Craig Stiltner, Harold H. Fuller, G. Roger Rife, Mike Scott, J. Carroll Branham, Trey Adkins, zero (0) nays and one (1) abstention, William P. Harris, this board did hereby approve a budget appropriation in the amount of $215,158.00 to Buchanan County Public Schools textbook account for funding to be received from the state.

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IN RE: CLOSED SESSION 2.2-3711 1950 CODE OF VIRGINIA Upon a motion by Craig Stiltner seconded by Harold H. Fuller and with a roll call vote of seven (7) yeas, Harold H. Fuller, Mike Scott, Trey Adkins, Craig Stiltner, William P. Harris, G. Roger Rife, J. Carroll Branham and zero (0) nays, this board agreed to convene in closed session as permitted by Virginia Code Section, 2.2-3711 (A)(7) consultation with legal counsel regarding a claim of property owners along Englewood Drive in the Knox District; Virginia Code Section, 2.2-3711 (A)(7), consultation with legal counsel regarding COIA Training; Virginia Code Section, 2.2-3711 (A)(7), consultation with legal counsel regarding an issue involving destruction of county property; Virginia Code Section, 2.2-3711 (A)(7), consultation with legal counsel regarding issue of trespassing and Virginia Code Section, 2.2-3711 (A)(7), consultation with legal counsel regarding the updated Comprehensive agreement on the courthouse renovation project. ――――――――――――――――――――

Motion was made by Harold H. Fuller to return from closed session seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Harold H. Fuller, Trey Adkins, Mike Scott, William P. Harris, G. Roger Rife, Craig Stiltner, J. Carroll Branham and zero (0) nays, this board did hereby approve to return from closed session. This board meeting resumed in open session after being in executive session for one (1) hour and twelve (12) minutes ―――――――――――――――――――― A motion by Harold H. Fuller seconded by William P. Harris with J. Carroll Branham, Chairman of the Buchanan County Board of Supervisors announcing during such session the board had also discussed Virginia Code Section, 2.2-3711 (A)(1), a personnel matter involving a pay issue at sanitation department and Virginia Code Section, 2.2-3711 (A)(7), consultation with legal counsel regarding Cumberland Regional Industrial Facilities Authority. The board of supervisors ratified the discussion of the additional matters during closed session and then each of the members of the board certified that they did not discuss any other matters other than the foregoing in such session.

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The motion was agreed upon by the following roll call vote of seven (7) yeas, Mike Scott, Trey Adkins, William P. Harris, Harold H. Fuller, Craig Stiltner, G. Roger Rife, J. Carroll Branham and zero (0) nays.

―――――――――― 000 ―――――――――― IN RE: CONSIDER APPOINTMENT TO BUCHANAN COUNTY DEPARTMENT OF SOCIAL SERVICES

After a general discussion by the board upon motion by Harold H. Fuller seconded by Mike Scott and with a roll call vote of seven (7) yeas, Harold H. Fuller, Mike Scott, G. Roger Rife, J. Carroll Branham, Craig Stiltner, Trey Adkins, William P. Harris and zero (0) nays, this board did hereby appoint Howie Fuller as Garden District Representative on the Buchanan County Department of Social Services Advisory Board for a term ending April 1st, 2023.

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IN RE: CONSIDER AN HOURLY RAISE FOR DANNY DAVIS, SANITATION DEPARTMENT EMPLOYEE

Harold H. Fuller, Garden District Supervisor recommended a $2.00 hourly raise for Danny Davis, sanitation department employee, due to the extra work he’s taken over regarding the roll-off containers. He’s had it for about two (2) or three (3) months and it’s got a lot of extra work on it, he stated. The roll-off program is the only thing in the county making money on, he stated. After a general discussion by the board upon motion by Harold H. Fuller seconded by Trey Adkins and with the following roll call vote of six (6) yeas, Harold H. Fuller, Mike Scott, J. Carroll Branham, Craig Stiltner, Trey Adkins, William P. Harris and one (1) nay, G. Roger Rife, this board did hereby approve a $2.00 per hour raise for Danny Davis, sanitation department employee for increased job duties.

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IN RE: CONSIDER APPROVING A SALARY SCALE FOR BUCHANAN COUNTY

Craig Stiltner, Rocklick District Supervisor stated here’s the problem you’ve got with all these raises. We’ve tried do a salary scale eight (8) years ago. We’ve got to have a starting point and a cap for every position in the county, he stated. When someone is hired to replace a retiring employee, the new employee is hired at the rate at which the person retired, stated Mr. Stiltner. J. Carroll Branham, Chairman stated me and Mr. Rife worked for six (6) 13753

months to set a salary scale for the board of supervisor’s employees. We presented it to the full board and they passed it. The very next board meeting somebody made a motion to give someone a raise and it passed, he stated. Mr. Harris, Mr. Adkins and myself has previously worked to set a salary scale too, stated Mr. Stiltner. You cannot pay the kind of wages we’re trying to pay, he stated. You’ve got to have a cap. Every department should have a cap, he stated. Everybody agrees with that, stated Mr. Fuller. Then, it’s time we do something about it, commented Mr. Stiltner. Mr. Stiltner made a motion for this board to do nothing, but work on salaries. Have caps and beginnings for every position in this county, every one of them, he stated. Good luck with that, stated Mr. Fuller. What we’re doing is creating a higher payroll, we’re taking in less revenue every year, stated Mr. Rife. Some point it’s going to have to give. I want to be fair, but raises for employees should come at budget time, he stated. We start employees out at the same pay as the one that’s been here 30 years. We’re creating salaries that we can’t continue to pay, he stated. Robert C. Horn, County Administrator stated you might want to engage a company to come in and help develop the pay scales. If we’re going to do one, I think we should consider hiring a professional, someone who does this every day, all over the nation for other municipalities, he stated. Mr. Stiltner withdrew his motion.

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IN RE: CONSIDER APPROVING A TRANSFER

After a general discussion by the board upon motion by Trey Adkins seconded by William P. Harris and with the following roll call vote of seven (7) yeas, Harold H. Fuller, Trey Adkins, Mike Scott, G. Roger Rife, J. Carroll Branham, William P. Harris, Craig Stiltner and zero (0) nays, this board did hereby approve to transfer $15,000.00 from Trey Adkins Athletic account, account number71060-7010-10 to Knox District Highways, Streets and Bridges, account number 41020-7010-03.

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IN RE: CONSIDER APPROVING CONTRIBUTIONS

After a general discussion by the board upon motion by Harold H. Fuller seconded by Craig Stiltner and with the following roll call vote of seven (7) yeas, Harold H. Fuller, Trey Adkins, Mike Scott, G. Roger Rife, J. Carroll Branham, William P. 13754

Harris, Craig Stiltner and zero (0) nays, this board did hereby approve the following contributions:

Grundy High School (cross country team) $2,200.00 Scout Troop 749 $1,500.00 Big Rock Vol. Fire Dept. $17,000.00 Grundy High School (Buchanan Co. Bands) $600.00 Prater Vol. Fire and Rescue $10,816.00 Prater Vol. Rescue Squad $25,317.00 Oakwood Fire and Rescue $18,000.00 Knox Creek Vol. Fire Dept. $4,065.00 Prater Volunteer Rescue Squad $176.00 Town of Grundy $26,000.00 VFW $2,000.00 Hurley Youth Sports, Inc. (Varsity Cheer Team) $6,000.00 Hurley High School (Hurley Football Cheerleaders) $2,000.00 Buchanan Co. Little League Basketball Assoc. (Harman Little League) $1,000.00 Oakwood Fire and Rescue $17,247.00 Feeding My Sheep $3,000.00

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IN RE: CONSIDER ADOPTING THE RESOLUTION AND RELATED DOCUMENTS REGARDING THE NEWLY CONSTRUCTION OF ROUTE 744, SOUTHERN GAP ROAD

J.R. Watson, VDOT representative wasn’t present for the meeting. After a general discussion by the board upon motion by Harold H. Fuller seconded by Craig Stiltner and with a roll call vote of seven (7) yeas, Harold H. Fuller, Trey Adkins, Mike Scott, G. Roger Rife, J. Carroll Branham, William P. Harris, Craig Stiltner and zero (0) nays, this board did hereby adopt the following Resolution and related documents regarding the newly construction of Route 744, Southern Gap Road. The Board of Supervisors of Buchanan County, in regular meeting on the 9th day of September, 2019, adopted the following:

RESOLUTION FOR HIGHWAY SYSTEM CHANGES RESULTING FROM THE CONSTRUCTION OF VIRGINIA DEPARTMENT OF TRANSPORTATION PROJECTS 0744-013-R022 AND 0744-013-941, C501

WHEREAS, the Virginia Department of Transportation has constructed Route 744 on a new alignment under Project(s) 0744-013-R02 (UPC 91187) and 0744-013-941, C501 (UPC 108012); and

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WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated herein as a part of this resolution, defines adjustments required in the secondary systems of state highways as a result of that construction, and

NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add segments A-B and B-C to the secondary system of state highways, pursuant to §33.2-705 of the Code of Virginia, for which sections this Board hereby guarantees the right of way to be clear and unrestricted, including any necessary easements for cuts, fills, and drainage; and

BE IT FINALLY RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation.

Recorded Vote A Copy Teste: Moved By: Harold H. Fuller Seconded By: Craig Stiltner Yeas: Seven ____ Nays: Zero Robert C. Horn, County Administrator

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IN RE: CONSIDER PURCHASING A CHEVROLET BUS FROM FOUR- COUNTY TRANSIT FOR THE BUCHANAN COUNTY LITTER CONTROL OFFICE

Richard Lee, Litter Control Officer stated my primary tool for my job is a bus. He stated Four-County Transit has a 2014 Chevrolet bus that has around 100,000 miles for sale. The bus books for $14,000, but I can purchase it for $4,500.00 from the funding I receive from DEQ. After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of seven (7) yeas, Harold H. Fuller, Trey Adkins, Mike Scott, G. Roger Rife, J. Carroll Branham, William P. Harris, Craig Stiltner and zero (0) nays, this board did hereby approve to purchase a 2014 Chevrolet Bus for Buchanan County Litter Control Office in the amount of $4,500.00 from Four-County Transit from the litter control office budget.

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IN RE: CONTINUED MEETING

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with a roll call vote of seven (7) yeas, G. Roger Rife, Trey Adkins, J. Carroll Branham, Mike Scott, William P. Harris, Craig Stiltner, Harold H. Fuller and zero (0) nays, this board did hereby approve to continue this meeting until Monday, September 23rd, 2019 at 6:00 p.m. for COIA training. ______J. Carroll Branham, Chairman of the 13756

Buchanan County Board of Supervisors

______Robert Craig Horn, County Administrator

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MINUTES

A continued meeting of the Buchanan County Board of Supervisors was held on the 23rd day of September 2019 starting at 5:00 o’clock p.m. at the board of supervisors meeting room of the Buchanan County Government Center, 3rd floor, 4447 Slate Creek Road, Grundy, Virginia 24614. PRESENT: J. Carroll Branham, Chairman Craig Stiltner G. Roger Rife Harold H. Fuller William P. Harris Mike Scott

Robert Craig Horn, County Administrator L. Lee Moise, County Attorney

ABSENT: Trey Adkins

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The meeting was called to order with Prayer and Pledge of Allegiance.

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IN RE: TAMMY STILTNER, RESIDENT – REQUEST FOR BUCHANAN COUNTY HIGH SCHOOL STUDENTS TO PARTICIPATE IN SWCC CONNECT

Tammy Stiltner, resident requested the board to approve high school students who are enrolled in classes at Southwest Community College to receive the same benefits as those that participate in the SWCC Connect Program. My daughter is in high school at Hurley and I paid $535.00 for just one (1) class. Pam Tester, Principal at Hurley High School stated this is not the AP or dual enrollment classes. Craig Stiltner, Rocklick District Supervisor asked Ms. Tester how many students are we talking about? We have around 15 to 20 at Hurley and probably countywide there might be 100, stated Ms. Tester. Robert C. Horn, County Administrator stated if this is approved it could result in money being added to the free tuition program in the county budget for SWCC. Are these students aware that they are required to do community service hours, asked Mr. Stiltner? Yes, stated Ms. Tester.

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After a general discussion by the board upon motion by Harold H. Fuller and seconded by Craig Stiltner and with a roll call vote of six (6) yeas, Craig Stiltner, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby approve to allow Buchanan County High School students that are enrolled in classes at Southwest Community College to receive the same benefits as those that participate in the SWCC Connect Program.

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IN RE: CONSIDER ADOPTING THE RESOLUTION AND EMERGENCY ORDINANCE REGARDING THE DECLARATION OF LOCAL EMERGENCY ON A BAN FOR OPEN BURNING ON SEPTEMBER 18TH, 2019

After a general discussion by the board upon motion by Craig Stiltner seconded by Mike Scott and with the following roll call vote of six (6) yeas, Craig Stiltner, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby adopt the following Resolution and Emergency Ordinance regarding the Declaration of Local Emergency on a ban for open burning on September 18th, 2019. RESOLUTION AND EMERGENCY ORDINANCE PURSUANT TO VIRGINIA CODE SECTION 15.2-922.1(B) IN RE: DECLARATION OF LOCAL EMERGENCY ON SEPTEMBER 18, 2019

THAT WHEREAS, experience has shown that suspending open burning is an effective way of preventing fire escapes and allows a quick-fire agency response, especially as Buchanan County continues to experience warmer and drier weather. Although all fires cannot be prevented through a burn suspension, their numbers can be significantly reduced. Buchanan County Emergency Management wants to remind everyone that it is each individual’s responsibility to help prevent fires that destroy lives, property and our wild land areas; and

WHEREAS, this is a Declaration of Emergency due to dry weather conditions in accordance with Section 44-146.21, section 27-98 and 15.2-922.1(B) of the Code of Virginia and hereby establishes a ban on open-air burning for the County of Buchanan until further notice and putting on alert the response and recovery programs of all applicable local and inter jurisdictional emergency operations plans should activation be warranted; and

WHEREAS, on September 18, 2019 at 9:15 a.m. Robert Craig Horn, Buchanan County Emergency Management Director, declared a local emergency effective as of September 18, 2019 a result of extreme dry conditions due to lack of precipitation; and WHEREAS, the local emergency will be ended once the County has received sufficient precipitation to end the extreme dry conditions; and

NOW THEREFORE, BE IT RESOLVED, by the Buchanan County Board of Supervisors that such declaration of a local emergency is declared and ratified pursuant to 13759

the terms of this resolution. Furthermore, pursuant to this emergency ordinance and declaration of local emergency this ban on opening burning is to be enforced upon penalty of a Class 1 misdemeanor, until further notice.

This Resolution was adopted by the Buchanan County Board of Supervisors on this the 23rd day of September, 2019.

Recorded Vote: Moved: Craig Stiltner ______Seconded: Mike Scott J. Carroll Branham, Chairman Yeas: Six Buchanan County Board of Supervisors Nays: Zero Absent: One

ATTEST:

______Robert Craig Horn, County Administrator

―――――――――― 000 ―――――――――― IN RE: CONSIDER ADOPTING THE RESOLUTION AMENDING THE BUCHANAN COUNTY ROAD AND BRIDGE POLICY PRE- INSPECTION OF BRIDGES BEFORE ACCEPTING BRIDGES INTO THE COUNTY ROAD AND BRIDGE SYSTEM

J. Carroll Branham, Chairman suggested tabling this issue until all seven (7) board members are present. Craig Stiltner, Rocklick District Supervisor stated I’d like to go ahead with a vote on this resolution. If we’re not going to take no bridges in today or at the next meeting, I’ll wait, but if we’re going to vote on roads or bridges at the next meeting, I’d like to vote on it, today, he stated. We took a road in that had a bridge and then a week later they condemned the bridge and now we’re going to have to spend $60,000 on it, commented Mr. Stiltner. I want to know this before I ever vote on another bridge and road being taken into the county road system. The bridge should’ve been checked anyway, stated Harold H. Fuller, Garden District Supervisor. I think the board was blind-sided on that deal. I worked really hard to be here today, I think we need to vote on this today, stated Mr. Stiltner. Mr. Stiltner asked Mr. Moise, County Attorney and Mr. Horn, County Administrator if they were aware of this issue with the bridge? L. Lee Moise, County Attorney stated no, I wasn’t aware of it.

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What’s the name of the road or bridge, asked Mr. Stiltner? Robert C. Horn, County Administrator stated Englewood Road. Marcus Stiltner, Coal Haul Road Engineer informed me that the bridge was not evaluated prior to the road and bridge being taken into the county road system, he stated. After the supervisors voted to take the road and bridge into the county road system, a third-party company contracted by the county to perform bridge inspections determined the bridge had to be replaced, commented Mr. Horn. G. Roger Rife, South Grundy District Supervisor stated money for repairs to the bridge will come out of the county’s coal haul road funding budget. I wonder if we really had this bridge out there, they should’ve had this bridge in the coal road plan to start out with, commented Mr. Rife. Unless, it was a real emergency, you should’ve already applied, not just before election, to get this done. We’re losing coal severance tax, so why are we taking a bridge into the county road system that needs worked, asked Mr. Stiltner? We’re going to have to automatically in a week or two later spend $60,000 to $80,000 on a bridge, stated Mr. Stiltner. After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of five (5) yeas, Craig Stiltner, Harold H. Fuller, Mike Scott, G. Roger Rife, William P. Harris, one (1) nay, J. Carroll Branham and one (1) absent, Trey Adkins, this board did hereby adopt the following Resolution amending the Buchanan County Road and Bridge Policy pre-inspection of bridges before accepting bridges into the county road and bridge system. RESOLUTION

RE: AMENDMENT TO COUNTY ROAD AND BRIDGE POLICY PRE-INSPECTION OF BRIDGES BEFORE ACCEPTING BRIDGES INTO COUNTY ROAD AND BRIDGE SYSTEM

WHEREAS, the Buchanan County Board of Supervisors being cognizant of the extensive cost of the maintenance of bridges; and WHEREAS, the County Road Engineer having expertise in bridge inspections; and WHEREAS, it being prudent to consider both upfront and long-term maintenance costs with bridges being taken into the County Road and Bridge System; IT IS NOW THEREFORE RESOLVED, that the Board of Supervisors of Buchanan County, Va. does hereby approve amending the County Road and Bridge Policy to include a provision that all bridges being considered for inclusion into the County Road and Bridge System be inspected by the County Road Engineer prior to the Board decision whether or not to accept said bridge into the County Road and Bridge System. FUTHERMORE BE IT RESOLVED, that the County Road Engineer shall provide the Board of Supervisors with both the upfront costs and long-term maintenance costs of bringing a particular bridge into the County Road and Bridge System prior to the

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Board’s decision as to whether to bring said bridge into the County Road and Bridge system. This resolution was adopted on the 23rd day of September, 2019.

Recorded Vote: Motion made by: Craig Stiltner ______Second by: Harold H. Fuller J. Carroll Branham, Chairman Yeas: Five Buchanan County, Va. Board of Supervisors Nays: One Absent: One

ATTEST:

______Robert Craig Horn, County Administrator

AMENDED BUCHANAN COUNTY PUBLIC ROAD POLICY

The Buchanan County Board of Supervisors hereby adopts the following guidelines for the use of public funds for the maintenance of any county road within Buchanan County that meets the below criteria: A. EXISTING PUBLIC ROADS WITHIN COUNTY ROAD SYSTEM WITH DISPUTED RIGHT-OF-WAY

1. Affidavits signed by county residents, current and/or former county employees, or representatives verifying that the road in dispute has been maintained by the public for more than twenty (20) years shall be executed and provided to the county attorney for review by those persons requesting public maintenance of the roadway. The county attorney shall provide the format of the affidavit. 2. All landowners not disputing public ownership along the disputed roadway shall execute right-of-way conveyances to Buchanan County providing for at least twenty (20’) feet of width with an option for additional right-of-way to meet state standards in the event the Commonwealth of Virginia assumes the right-of-way at a later date. This conveyance shall include the landowners’ rights of ingress and egress over the lands of others obtained by them or their predecessors in title through express deed, operation of law or court action. 3. Upon compliance with conditions 1 & 2, those persons, upon their request, who are disputing the subject roadway, and upon motion of the supervisor whose district is affected with approval of the majority of the Board of Supervisors, shall be given written notice and copies of the affidavits and conveyances and a timetable for the county’s road improvement plans. Any person so notified who attempts to block or impede county employees or contractors for the County from working a road that has met the aforesaid criteria shall be subject to all applicable criminal and civil actions and penalties provided

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by Virginia Law and the county administrator shall forthwith cooperate with the Commonwealth Attorney’s office in the prosecution of such persons if the Commonwealth Attorney so advises. 4. Failure to support by a sufficient number of affidavits that the disputed roadway has been in use by the public and worked by the county for more than twenty (20) years and failure by landowners other than those disputing the public ownership of the roadway to execute rights-of-way to Buchanan County shall result in the disputed roadway being deemed as a private road by Buchanan County, if applicable, road shall formally be removed from the county road system, and no public funds shall be expended for the maintenance and improvement of the road until such criteria is met. 5. The requirements set forth in the above paragraphs shall not apply upon proof that the road in dispute has been formally conveyed to and accepted by Buchanan County prior to the dispute. In such event, the County may proceed directly to enforce its rights under Virginia Law to maintain, improve and keep open the subject public road. B. EXISTING ROADS WITHIN COUNTY ROAD SYSTEM WITH NON- DISPUTED RIGHT-OF-WAY HAVING INADEQUATE RIGHT-OF-WAY DOCUMENTATION

1. In regards to existing roads currently within Buchanan County Road System for which all current property owners are in agreement to the right-of-way for said road, but right- of-way deed(s) have never been properly executed and recorded; then the Buchanan County Mapping/Engineering Department is to proceed with a compass centerline survey for the preparation of a right-of-way deed by the County legal department. It is intended, as time permits, that the compass centerline survey will be upgraded to a detailed plat survey resulting in an amended right-of-way deed. C. EXTENSIONS OF EXISTING PUBLIC COUNTY ROADS 1. Dwellings located within two tenths (.2) miles of the end of the existing county right- of-way may have the primary roadway to their house maintained by Buchanan County if the roadway meets all applicable criteria set forth in this Road Policy provided that the landowner(s) of the last dwelling conveys an additional right-of-way for an area for the public to be able to turnaround in a convenient manner. The turnaround area, or cul-de- sac, may be maintained by Buchanan County along with the rest of the roadway. All turnaround areas shall meet the criteria set forth in section D. "New County Public Road Procedure and Criteria". No driveway leading from a roadway or cul-de-sac in Buchanan County will be maintained or improved with public funds unless the above criteria are met. An extension that exceeds two tenths (.2) of a mile must meet new road criteria as set forth in section D. "New County Public Road Procedure and Criteria". D. NEW COUNTY PUBLIC ROAD PROCEDURE AND CRITERIA

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1. Landowners desiring Buchanan County to assume ownership of a private road or a section thereof which has been declared private by court order or is otherwise determined to be private shall execute rights-of-way and rights of public ingress and egress conveyances to Buchanan County providing for at least forty (20’) feet in width with an option for additional right of way to meet state standards in the event the Commonwealth of Virginia assumes the right of way at a later date. In addition, a turnaround, or cul-de- sac, at the end of said road of a dimension approved by the County Mapping/Engineering Department must be conveyed by all applicable landowner(s). The landowner(s) shall complete an application for a new road or an extension thereof and provide with such application certificate of title and copies of deeds or a court order establishing that such landowners have an express rights of ingress or egress across the private road. Applications will be available at the County Administrator's Office and at the County Mapping/Engineering Department. All completed applications must be signed by the Supervisor in whose district the road is located. All applications are to be submitted to the County Road Engineer at 1230 Almarine Road, Grundy, VA or mailed to the Attn: County Road Engineer at P.O. Drawer 950, Grundy, VA 24614. All applications will be reviewed by a committee consisting of the County Road Engineer, County Mapping Coordinator, County Administrator, and the County Attorney. The Committee shall then make a recommendation to the Board of Supervisors as to whether to proceed forward with the application 2. No private road shall be effectively taken into the Buchanan County Road System until the instrument conveying same is signed as to form by the County Attorney. The right-of-way deed shall then be recorded with the Circuit Court Clerk's Office of the Buchanan County Circuit Court prior to any public funds being expended for the construction or maintenance of same. 3. No private roadway shall be taken into the County Public Road System unless same services at least three (3) occupied dwellings; however the Board of Supervisors meeting quorum requirements may determine by unanimous vote of the supervisors present that extraordinary circumstances providing a benefit to the general public merit accepting a road into the County Public Road system that currently serve less than three (3) occupied dwellings. 4. The selection of a road to be formally taken into the Buchanan County Public Road System must be initiated by the Board of Supervisors member within whose district the roadway is situated. 5. No public funds shall be expended to maintain the section of private road not conveyed to Buchanan County unless the county is provided a legal opinion by the County Attorney that such expenditure is proper under applicable law and the facts of the 13764

specific roadway. 6. As to bridges proposed to be brought into the County’s Road and Bridge System, the County Road Engineer shall conduct a preliminary inspection of such proposed bridges and provide a report to the Board of Supervisors of the potential upfront and long-term maintenance costs to the County if such proposed bridge is brought into the County Road and Bridge System. E. ROAD CONSTRUCTION AND MAINTENANCE IS SUBJECT TO AVAILABILITY OF FUNDS

1. Improvements to roads within the county public road system hereunder are subject to the availability of funding and the order of priority and need, based upon technical and engineering information provided by the County Road Mapping/Engineering Department to the Buchanan County Board of Supervisors. The selection of a road to be maintained hereunder must be initiated by the Board of Supervisors member within whose district the roadway is situated. F. RETENTION /IMPOUNDING OF WATER BY ROADS AND BRIDGES 1. Any private or public road, culvert, or bridge which permanently or temporarily impounds water due to restricting water flow due to the structure’s size, shape, or underpinnings shall be immediately reported in writing to the County Administrator, County Attorney and Commonwealth Attorney by any employee of Buchanan County who investigates or observes same. 2. Any private bridge or culvert which impedes water flow during high waters and creates an imminent flood danger to the public may be removed by Buchanan County on an emergency basis if authorized in writing by the Chairman of the Buchanan County Board of Supervisors and the Buchanan County Emergency Services Coordinator which action shall then be presented to the Board of Supervisors at its next meeting for ratification. The Board may, at that time and upon the specific facts and circumstances, resolve to proceed against the landowner to recover the costs of such removal and replacement if the Board is so advised. G. PROCEDURE FOR DRAINAGE EASEMENTS 1. The County Road Engineer must issue an opinion that drainage work is necessary to maintain the integrity of a County Road or public property. 2. The drainage work must be fully encompassed within 10 feet of the outer boundary of the County Road. 3. The drainage work must take place within a County right of way or the property owner(s) must convey a permanent drainage easement to the County covering the area where the drainage work is to be performed. The drainage easement deed must be accepted by the Board of Supervisors before any 13765

drainage work is performed, except in the case of an emergency. In the case of an emergency, the property owners must execute a temporary drainage easement that must be eventually replaced with a permanent drainage easement deed. An emergency shall be as defined in County Code section 16-26. The Board of Supervisors originally adopted this Policy on the 6th day of July, 2009 by a vote of four (4) For and three (3) Against. An Amended policy was also approved and adopted by the Board on 6th day of May, 2013, by a vote of seven (7) For and Zero (0) Against which deleted the requirement of a public hearing to take in a road into the County System. The Board also adopted an additional Amended Policy on the 3rd day of June, 2013, deleting the language requiring three separate property owners in Section D (3) of this Policy. Also, the Board on December 7, 2015 amended paragraph (D)(3) to permit the Board on an unanimous vote of the supervisors present when a quorum is present to permit an exception to the requirement that a new road have at least three dwellings when extraordinary circumstances providing a benefit to the general public merit accepting a road into the County Public Road system that currently serve less than three (3) occupied dwellings.

The Board adopted and approved an additional Amended Policy on the 23rd day of September, 2019.

______Chairman, Buchanan County Board of Supervisors

REVIEWED & APPROVED:

______County Administrator, Buchanan County ______County Attorney, Buchanan County ______County Road Engineer, Buchanan County ______County Mapping Coordinator, Buchanan County

―――――――――― 000 ――――――――――

IN RE: CONSIDER APPROVING THE UPDATED TRANSPORTATION SECTION IN THE BUCHANAN COUNTY COMPREHENSIVE PLAN

After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of six (6) yeas, Craig Stiltner, 13766

Harold H. Fuller, G. Roger Rife, William P. Harris, J. Carroll Branham, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby approve the updated Transportation Section in the Buchanan County Comprehensive Plan. TRANSPORTATION

The effects of a community’s transportation system are vital. The distance from the county seat of Buchanan County to nearby metropolitan areas pushes the county into an isolated and remote situation. These distances can be used to partially explain the value of a good transportation system, one which will counteract the problems created by isolation. An improved transportation system would tremendously help Buchanan County in its efforts to diversify the local economy.

A transportation plan must take into consideration topography, population density and distribution, land development policies and the overall planning objectives of the community. A safe and efficient transportation system is a critical service provided and maintained by the government. It provides means of transportation for goods and services and connects citizens to their areas of employment, schools, shopping, and community activities. Due to the overall topography and as Buchanan County continues to struggle with growth and economic development, careful consideration must be given to the relationship between land use and development and transportation needs. Buchanan County must consider economic impacts and must find a balance that will be in the best interest of its residents.

BUCHANAN COUNTY ROAD NETWORK

The primary mode of transportation in Buchanan County is the road system. This system utilizes a combination of interstate roads (through access routes), state primary roads, state secondary roads, Buchanan County road system, and privately maintained roads to serve the needs of Buchanan County residents. The Virginia Department of Transportation (VDOT) maintains, improves, and develops state roads and road infrastructure. Though maintenance of transportation infrastructure occurs at the state level, transportation planning occurs on a national, state, regional and local level. It is important for the county to study transportation issues to ensure the needs of Buchanan County citizens are reflected in regional and state plans. Roads classifications, locations, maintenance, and access have a strong influence on the economic development and interest of Buchanan County and its’ residents.

Virginia’s Highway System is divided into four (4) categories: Interstate, Primary, Secondary, and Frontage. The Virginia Department of Transportation (VDOT) divides the state into nine (9) districts. Each district oversees maintenance and construction projects on the state- maintained highways, bridges, and tunnels within its region. Buchanan County state highway system is maintained by the Virginia Department of Transportation, Bristol District. The Bristol District consist of four (4) residencies and includes more than 7,400 miles of roads located within twelve (12) counties. Buchanan County has three (3) primary state roads and numerous secondary state roads within their highway system.

INTERSTATE HIGHWAYS in Virginia are four (4) – to – ten (10) lane highways that connect states and major cities. The nearest interstates to serve Buchanan County are Interstate 13767

77 and Interstate 81. Interstate 81 in Virginia extends for a total of 325 miles from the Virginia – Tennessee state line near Bristol to the Virginia – West Virginia state line near Winchester. Interstate 81 corridor functions as a freight corridor for both trucks and rail. This interstate links twenty (20+) plus colleges and universities and many tourism attractions including state parks, recreations areas, Civil War battlefields, and National Forests. Interstate 77 in Virginia extends for a total of 69 miles from the North Carolina state line near Carroll County to the West Virginia state line near Bland County. Interstate 77 includes a high traffic volume, eight-mile overlap with Interstate 81 in Wytheville/Wythe County. The nearest Interstate 81 access for Buchanan County is located in Washington County at Exit 14. The nearest Interstate 77 access for Buchanan County is located in Bluefield, WV.

STATE PRIMARY ROADS in Virginia are numbered and maintained by the Virginia Department of Transportation as a system of state highways. Primary routes are typically two (2) – to – six (6) lane roads that connect cities and towns with each other and also connects with interstates. Primary State Routes receive more funding that Secondary State Routes and are numbered as U.S. Routes or State Routes with numbers ranging from 1 to 599. Buchanan County is served by three (3) primary state highways: US 460, SR 80, and SR 83. VDOT maintains, improves and develops state roads and road infrastructure in Buchanan County. In Buchanan County there are 93 road miles (187 lane miles) of state primary roads.

STATE SECONDARY ROADS are generally numbered 600 and above. Secondary roads absorb traffic from busier primary roads and locally maintained roads. In Buchanan County there are 462 road miles (926 lane miles) of state secondary roads.

BUCHANAN COUNTY ROAD SYSTEM, under Virginia Code section § 58.1-3713, was first created in 1987. Buchanan County is one (1) of three (3) counties in the state of Virginia that operate their own county road system. Buchanan County’s road system is separate from the Virginia Department of Transportation road system and includes its own numbering system, policy, and guidelines, and funding source. Buchanan County has over 700 roads & bridges in excess of 220 miles of roadway they operate and maintain each fiscal year pending on available funds. This system is operated with coal and gas severance tax funds and funding is not limited to county roads or bridges. Each fiscal year, Coal Haul Road Plan funding includes, but is not limited to, county road maintenance and construction, PSA, State Revenue Sharing, Disaster Relief, CEDA transfer, Bridge Crew, and Mapping & Engineering Administrative. Construction and Maintenance funding is approved on a fiscal year basis by the Coal Haul Road Committee and submitted to the Board of Supervisors for their review and acceptance. The fiscal year coal haul road plan must be submitted and accepted by the Board of Supervisors prior to July 1, which is the beginning of each fiscal year.

PRIVATE ROADS may be taken into the Buchanan County Road System by the Board of Supervisors under certain guidelines and restraint as deemed under the current revision of the Buchanan County Road and Bridge Policy.

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PRIMARY ROADS TRAFFIC VOLUME: 2016

Route From To # Vehicles 80 Dickenson Co. Line Russell Co. Line 1,600 83 SR 640 West VA State Line 830 83 460 Intersection SR 642 5,400 83 SR 642 SR 643 2,900 83 SR 643 SR 640 1,800 13769

83 460 Intersection SR 619 4,700 83 SR 619 SR 604 2,900 83 SR 604 Dickenson Co. Line 3,000 460 460/83 Intersection SR 656 5,800 460 SR 656 SR 609 5,600 460 SR 609 SR 700 3,900 460 SR 700 SR 645 3,200 460 SR 645 Kentucky State Line 3,200 460 460/83 Intersection SR 1006 9,700 460 460/83 Intersection SR 83 10,000 460 SR 83 SR 638 8,100 460 SR 638 SR 1101 7,100 460 SR 1101 SR 680 7,200 460 SR 680 Tazewell Co. Line 6,700 Source: Commonwealth of Virginia Department of Transportation. Average Daily Traffic Volumes 2016.

VDOT SECONDARY ROAD SYSTEM MAP

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BUCHANAN COUNTY ROAD SYSTEM MAP

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Roads are classified in this system based on the functions they perform such as minimizing traffic and land use conflicts, improving safety, and enhancing mobility. Roads in cities and towns with populations over 5,000 receive an “Urban” designation from VDOT and those with populations under 5,000 are designated as “Rural”. A descriptive list of VDOT road classifications is included in the table below.

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RAIL SERVICE

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Passenger Rail Service is not currently available in Buchanan County. The nearest passenger service stations are located in Danville, VA and Lynchburg, VA. Connecting bus service from Blacksburg, VA and Roanoke, VA to the Lynchburg service station is also available. Freight railroads have a successful working relationship with passenger railroads all across the country. Approximately 97% of Amtrak’s 22,000 mile rail system consists of tracks owned and operated by freight railroads. The Department of Rail and Public Transportation (DRPT) and Norfolk Southern Corporation entered into an agreement to improve rail related infrastructure between Lynchburg and Roanoke. The improvements will allow passenger rail to serve the Roanoke region. Grant funding to study the need and interest for passenger rail service toward Bristol from Roanoke has been awarded and is currently being evaluated.

Commercial Freight Rail Service is available in Buchanan County and is provided by Norfolk Southern Railway Corporation. Norfolk Southern owns and operates a network of 19,500 miles of rail lines East of the Mississippi River in 22 different states and the District of Columbia. Norfolk Southern serves 24 sea ports, 10 river ports, and 9 lake ports. Norfolk Southern offers many interchange points with rail partners, including CSX, BNSF, KCS, UP, CN, and CP. Norfolk Southern has more short line partners than any other Class 1 railroad. Norfolk Southern partners cover nearly 41,000 additional miles within their system. Norfolk Southern infrastructure in Virginia consists of 1990 miles of

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track, 1240 bridges, and 37 tunnels. Norfolk Southern operates the most extensive intermodal network in the East is a major transporter of coal and industrial products.

Airports Air travel for Buchanan County is done through the use of regional and local airports. Nestled in the mountains of Southwest Virginia, Buchanan County utilizes regional airports to connect to larger airports hubs.

Grundy Municipal Airport is a small 2,256 ft. runway nestled atop the mountains of Buchanan County. Located 3 nautical miles southwest of the central business district of Grundy, the county seat of Buchanan County, this airport is used only by small personal and charter planes.

Tri-Cities Regional Airport, located approximately 110 miles southwest of Grundy, near Blountville, Tennessee, is the region’s primary full-service commercial airport which offers non- stope service to five major hubs, primarily Charlotte, Atlanta and Chicago. Scenic Drives Although most drives through Buchanan County could be viewed as a scenic drive, the sights and overall atmosphere can take you on a journey through history with scenic beauty measured in memories instead of miles.

Coal Heritage Trail is part of the Virginia Byway system located in the Heart of Appalachia’s coalfield region and encompasses 7 Southwest Virginia counties. A drive along the Coal Heritage Trail in Buchanan County will lead you pass active mining operations, where you can see coal being loaded into trucks and railroad cars. Some for transportation to a coal preparation plant, others for the delivery to customers within the United States or even international deliveries. Other sites along this route will lead you pass the Grundy Mural, located on the outer wall of a local supermarket, this mural depicts the history of Buchanan County and the town of Grundy. Once in the town of Grundy, in front of the courthouse you can find a bronze statue honoring local coal miners which was donated by the local Girl Scout Troops.

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Nature Drive is a secluded one way road tucked away deep within the Breaks Interstate Park. Extending approximately 0.7 miles through the wilderness, this small one lane road traverses through the center of an area of the park that several forms of wildlife call home. Lined with laurel bushes and various types of hardwood, rests this hidden gem of the “Grand Canyon of the South”.

Appalachian Backroads is a scenic byway directed towards the motorcycle enthusiasts which covers the entire Coalfield Region of Virginia and Eastern Kentucky. The Appalachian Backroads - Ridge Runner Trail will take you on a 112 mile loop through the heart of Buchanan County with a good portion of the trail taking you on Route 80, which is known as the Great 80 Curves of Challenge.

Bicycle and Pedestrian Modes Buchanan County is home to some wonderful trail systems. Recreational hiking trails and bicycling opportunities are available at the Bull Creek Bike and Pedestrian Trail, Michael D. Young Memorial Bike Trail, Coal Canyon Trail and the US Bicycle Route 76.

Bull Creek Bike and Pedestrian Trail a former Norfolk & Southern railroad bed converted into a trail for pedestrians and bicyclists was opened to the public in 2013. This trail currently provides 1.53 miles of beautiful scenery for bicyclists and pedestrians alike. Special events are held throughout the year, such as Autism Awareness 5k, and a Zombie 5k Run. Future additions are planned to extend the trail.

Michael D. Young Memorial Bike Trail is an intense hiking and mountain bike trail converted from an old abandoned coal mining road. The trail was opened to the public 2004 and consists of 2 miles of mountainous scenic beauty that will test your abilities. From the Town of Grundy, the trail will take you north adjacent to State Route 83.

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Coal Canyon Trail, although primarily an ATV trail system, is also welcome to hiking and cyclists as well. Located near Poplar Gap Park, it provides enthusiasts and hobbyists with 61 miles of trails, beautiful scenery, and the possibility of viewing the county’s growing elk population. Over 100 miles of additional trails are planned for future expansions connecting the town of Grundy to the town of Haysi.

US Bike Route 76, known as the Transamerica Trail, is a well-known bicycle route that stretches 4,300 miles from the coast of Virginia to the coast of Oregon. Bike Route 76, a shared- use facility and is widely recognized as the greatest and most traveled bike trail in America. The trail will pass through the community of Council located in the far southwest portion of Buchanan County. The trail runs adjacent to the Russel Fork River before entering neighboring Dickenson County.

Public Transit

The effects of a community’s transportation system is vital to a community, providing residents and visitors access to shopping, dining, recreation and health care services.

Four County Transit is a fully coordinated public transit system serving the residents of Buchanan, Dickenson, Russell, and Tazewell counties. Four County Transit was created in 1998 and operated by the Appalachian Agency for Senior Citizens and funded by the Virginia’s Department of Rail and Public Transportation public transportation system. Four County Transit offers public transportation to local colleges. Public transportation is available throughout the day and with convenient fixed routes and demand responses. Four County Transit provides a variety of services to complement the need for public transportation service in Buchanan, Dickenson, Russell and Tazewell Counties.

Travel Demand Management

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Travel Demand Management (TDM) holds the potential for enhancing many elements of the transportation network, and with other improvements, has been shown to greatly aid in reducing single-occupant vehicle trips. TDM measures include carpooling and vanpooling programs, expanded peak hour public transit, commuter buses, park and ride lots, as well as better coordination between modes to facilitate intermodal transfers. According to the 2000 U S Census, workers traveling outside their county of residence for employment was approximately 28 percent in Buchanan County. Additional commuter-oriented pieces of the transportation network in the region include park and ride lots. There are twenty VDOT maintained park and ride lots in the region, however only one (1) park and ride lot is located in Buchanan County.

Transportation Planning / Programs

SIX – YEAR Improvement Program (SYIP) is a critical document that outlines planned spending for transportation projects proposed for construction development or study for the next six years. The SYIP is updated annually and is the means by which the Commonwealth Transportation Board (CTB) meets its statutory obligation under the Code of Virginia to allocate funds to interstate, primary, secondary and urban highway systems, public transit, ports and airports and other programs for the immediate fiscal year. The SYIP also identifies planned program funding for the succeeding five fiscal years. The CTB allocates funds for the first fiscal year of the SYIP but the remaining five years are estimates of future allocations. Fiscal years start on July 1 and end on June 30. The CTB updates the SYIP each year as revenue estimates are updated, priorities are revised, and project schedules and costs change. Development of the SYIP begins in the fall and the Virginia Department of Transportation the Virginia Department of Rail and Public Transportation host a series of meetings seeking public comment with various other multimodal transportation agencies. Each spring, a DRAFT SYIP is presented to the CTB and made available for public comment. The FINAL SYIP is adopted at the June CTB meeting. The Six-Year Improvement Program database is available on VDOT’s website. The project list for Buchanan

VDOT Six-Year Improvement Plan - Buchanan County UPC Description Route District Road System Jurisdiction

76507 RTE 83 - 2 LANE RECONSTRUCTION 83 Bristol Primary Buchanan County 107124 ROUTE 83 RUMBLE STRIP INITIATIVE 83 Bristol Primary Buchanan County RTE 121 - VDOT ALPHA/PIONEER OVERSIGHT CFX 85126 - FEDERAL 121 Bristol Primary Buchanan County 90096 CFX - HAWKS NEST - VDOT OVERSIGHT 121 Bristol Primary Buchanan County 100521 CFX - DOE BRANCH 121 Bristol Primary Buchanan County ROUTE 460 CONNECTOR PHASE I, VDOT 64144 OVERSIGHT 460 Bristol Primary Buchanan County 85914 NEW 460 CONNECTOR, PHASE 1, DESIGN BUILD 460 Bristol Primary Buchanan County WBL460 OVER DISMAL RIVER & NS RWY VA 86599 STRUC 1074 FED ID 3819 460 Bristol Primary Buchanan County OVERSIGHT CORRIDOR Q - 460 CONN. 2, 88140 INTERCHANGE & HAWKS NEST 460 Bristol Primary Buchanan County 121 CFX - 460 CORRIDOR Q POPLAR CREEK PHASE 90282 A FINISH 460 Bristol Primary Buchanan County CORRIDOR Q ROUTE 121-460 CONNECTION VDOT 100468 OVERSIGHT 460 Bristol Primary Buchanan County 13779

US 460 SHOULDER INITIATIVE - BUCHANAN 107072 COUNTY 460 Bristol Primary Buchanan County ON-SITE MITIGATION (PLANTING & MONITORING) 108045 -RTE. 460 PHASE 1 460 Bristol Primary Buchanan County

Secondary Six-Year Plan is the development of separate programs for the secondary system state highways in each county. This plan is administered differently from the SYIP. Each county oversees their own secondary roads plan which is approved each year by the Board of Supervisors. Decisions on which projects are included in the plan are based on traffic counts, immediate safety need, and projects that provide the most economically feasible. Funding allocations for each locality is often insufficient to meet the needs of the locality. Even after a project is approved for the Secondary Six-Year Plan, the project might be delayed for numerous reasons, including: changes in local government priorities and needs, funding availability, escalating land costs and environmental concerns. Changes to both the SYIP and Secondary Six-Year Plan may occur each year. Buchanan County projects included in the Secondary Six-

Year Improvement Plan are listed in database provided on VDOT’s website.

VDOT Secondary Six-Year Improvement Plan - Buchanan County UPC Description Route District Road System Jurisdiction

Main Knox Road -Rural Rustic 101062 4.70 Mile East of Route 706 to WV Stateline 652 Bristol Secondary Buchanan County Burnt Chestnut Road - Grade, Ditch, Pave 104793 2.25 Mile S Rte. 638 to 0.75 Mile S Rte. 638 628 Bristol Secondary Buchanan County Slate Creek Road - Curve Realignment 108751 0.2 Mile West Rte. 686 to 0.4 Mile North Rte. 686 83 Bristol Primary Buchanan County Bull Creek Road - Bridge Replacement 102628 0.9 Mile East Rte. 614 to 0.93 Mile East Rte. 614 609 Bristol Secondary Buchanan County

Rural Rustic Road Program, initially implemented in July 2002, is a practical approach to paving Virginia's low volume unpaved roads. The 2003 Session of the General Assembly amended the legislation to provide that this method be considered as a first alternative for improving all unpaved roads in the future. The Rural Rustic Road Program, under § 33.2-332 of the Code of Virginia, became effective July 1, 2003. The Virginia Department of Transportation’s Local Assistance Division working with the Rural Rustic Road Policy Committee established the initial guidelines for this program.

The General Assembly, during the 2008 Session, expanded the program by increasing the maximum traffic count on eligible roads from the initial 500 vehicles per day (VPD) to the current 1,500 VPD. Improvements along a Rural Rustic Road project may be less than minimum design standards. AASHTO’s Guidelines for Geometric Design of Very Low-Volume Local Roads (ADT ≤400) may be used as a guide for roads with current traffic volumes up to 400 VPD. For roads with traffic volumes between 400 and 1,500 VPD, an 18-foot paved surface with 2-foot shoulders is desirable, but not required. The District Location and Design Engineer will be consulted for the higher volume roads (over 400 VPD). The General Assembly also established that the maximum speed limit for a road designated as a Rural Rustic Road, on or after July 1, 2008, is 35 MPH. The Commissioner of Highways is authorized under § 46.2-878 of the Code of Virginia to increase, or decrease, this speed limit based on an engineering study. The ideal Rural Rustic Road project usually involves reshaping of the roadbed, cleaning ditches and applying a hard surface within existing right of way. In most cases, it is assumed there are no actual construction plans and therefore, few occasions when a Rural Rustic Road project would require an engineered solution. 13780

Buchanan County Unpaved Routes: 2016 Year End Final May 30, 2017 Snapshot Route Intersection Route Offset Centerline Route Name From Offset Start Offset Desc From To End Offset Desc To Miles 603 0.00 0.000 Dead End 0.90 0.000 Joe Branch Rd; Rt. 679E/W 0.90 613 3.85 3.850 Jewell Valley Rd; White Mountain Rd; Rt. 636N/S 6.80 0.000 Bearwallow Rd; Pea Patch Rd; Rt. 616N/S 2.95 621 0.00 0.000 Dead End 2.00 0.000 Brown Mountain Rd; Rt. 635N/S 2.00 623 0.10 0.100 Helen Henderson Hwy; VA-80N/S 1.60 1.600 Helen Henderson Hwy; VA-80N/S 1.50 623 1.60 1.600 Helen Henderson Hwy; VA-80N/S 1.96 1.960 Helen Henderson Hwy; VA-80N/S 0.36 623 1.96 1.960 Helen Henderson Hwy; VA-80N/S 2.09 2.090 Helen Henderson Hwy; VA-80N/S 0.13 623 2.09 2.090 Helen Henderson Hwy; VA-80N/S 2.10 2.100 Helen Henderson Hwy; VA-80N/S 0.01 628 0.00 0.000 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.17 0.170 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.17 628 0.17 0.170 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.27 0.270 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.10 628 0.27 0.270 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.42 0.420 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 0.15 628 0.42 0.420 Clifton Fork Rd; Osborne Mountain Rd; Rt. 629N/S 3.91 0.000 Ferrell Cemetery Rd; Rt. 633E/W 3.49 628 3.91 0.000 Ferrell Cemetery Rd; Rt. 633E/W 5.85 1.940 Ferrell Cemetery Rd; Rt. 633E/W 1.94 628 5.85 1.940 Ferrell Cemetery Rd; Rt. 633E/W 6.34 2.429 Ferrell Cemetery Rd; Rt. 633E/W 0.49 628 6.34 2.429 Ferrell Cemetery Rd; Rt. 633E/W 6.34 2.430 Ferrell Cemetery Rd; Rt. 633E/W 0.00 629 11.62 0.070 Rt. 800E/W 11.64 0.090 Rt. 800E/W 0.02 629 11.64 0.090 Rt. 800E/W 12.19 0.640 Rt. 800E/W 0.55 629 12.19 0.640 Rt. 800E/W 12.29 0.744 Rt. 800E/W 0.10 629 12.29 0.744 Rt. 800E/W 12.30 0.750 Rt. 800E/W 0.01 629 12.30 0.750 Rt. 800E/W 12.38 0.000 Big Branch Rd; Rt. 715N/S 0.08 629 13.38 1.000 Big Branch Rd; Rt. 715N/S 14.92 0.000 Contrary Creek Rd; Rt. 680N/S 1.54 629 5.90 1.100 Horn Mountain Rd; Rt. 628N/S 6.30 1.500 Horn Mountain Rd; Rt. 628N/S 0.40 633 0.00 0.000 Horn Mountain Rd; Rt. 628N/S 0.50 0.000 Dead End 0.50 636 4.30 0.000 Jewell Valley Rd; Rt. 613N/S 4.34 0.040 Jewell Valley Rd; Rt. 613N/S 0.04 636 4.34 0.040 Jewell Valley Rd; Rt. 613N/S 7.09 2.790 Jewell Valley Rd; Rt. 613N/S 2.75 636 8.54 4.240 Jewell Valley Rd; Rt. 613N/S 9.54 0.000 Pea Patch Rd; Rt. 616N/S 1.00 637 0.00 0.000 Dead End 1.90 0.000 Bearwallow Rd; Rt. 616N/S 1.90 649 1.40 1.400 Hurley Rd; Rt. 643N/S 1.41 1.408 Hurley Rd; Rt. 643N/S 0.01 649 1.41 1.408 Hurley Rd; Rt. 643N/S 1.65 1.650 Hurley Rd; Rt. 643N/S 0.24 655 4.50 4.500 Riverside Dr; US-460E/W 4.54 4.544 Riverside Dr; US-460E/W 0.04 655 4.54 4.544 Riverside Dr; US-460E/W 4.55 4.550 Riverside Dr; US-460E/W 0.01 655 4.55 4.550 Riverside Dr; US-460E/W 4.59 4.585 Riverside Dr; US-460E/W 0.04 655 4.59 4.585 Riverside Dr; US-460E/W 4.60 4.600 Riverside Dr; US-460E/W 0.02 655 4.60 4.600 Riverside Dr; US-460E/W 4.69 4.685 Riverside Dr; US-460E/W 0.09 655 4.69 4.685 Riverside Dr; US-460E/W 4.78 4.784 Riverside Dr; US-460E/W 0.10 655 4.78 4.784 Riverside Dr; US-460E/W 4.88 4.884 Riverside Dr; US-460E/W 0.10 655 4.88 4.884 Riverside Dr; US-460E/W 4.90 0.000 Dead End 0.02 679 0.00 0.000 Jakes Fork Rd; Rt. 603N/S 0.50 0.000 Dead End 0.50 685 0.10 0.100 Dismal River Rd; Rt. 638E/W 2.50 0.000 Dead End 2.40 704 0.00 0.000 Dead End 0.75 0.000 Pea Patch Rd; Rt. 616N/S 0.75 708 0.00 0.000 Not Available 0.05 0.050 Not Available 0.05 708 0.05 0.050 Not Available 0.30 0.300 Not Available 0.25 713 0.00 0.000 Horn Mountain Rd; Rt. 628N/S 0.20 0.200 Horn Mountain Rd; Rt. 628N/S 0.20 713 0.20 0.200 Horn Mountain Rd; Rt. 628N/S 0.50 0.000 Dead End 0.30 Maintenance Jurisdiction Query Total: 28.18

Revenue Sharing Program provides additional funding for use by a county, city, or town to construct, reconstruct, improve or maintain the highway systems within such county, city, or town and for eligible rural additions in certain counties of the Commonwealth. Locality funds are matched, dollar for dollar, with state funds, with statutory limitations on the amount of state funds authorized per locality. The program is administered by the Department of Transportation, in cooperation with the participating localities and the Commonwealth Transportation Board’s Revenue Sharing Program Policy. An annual allocation of funds for this program is designated by the Commonwealth Transportation Board.

• Project funding is allocated by resolution of the Commonwealth Transportation Board. Projects may be developed and constructed by VDOT or the locality. Application for program funding must be made by resolution of the governing

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body of the jurisdiction requesting the funds. A locality may request funds for a project located within its own jurisdiction or in an adjacent jurisdiction, with concurrence from the governing body of the Revenue Sharing Program Guidelines. Towns not maintaining their own streets may not directly apply for Revenue Sharing Program funds but may include their requests as part of the package submitted by the county in which they are located. Requested funds should cover the entire cost of the project or the application must indicate where additional funds are coming from to fully fund the project. Buchanan County has participated in the Revenue Sharing Program and strongly anticipates future participation, pending available coal haul road funding, each fiscal year through the approval and implementation of the annual Coal Haul Road Plan. In years past, Buchanan County has participated in the Revenue Sharing Program for projects such as, but not limited to, roadway construction, roadway reconstruction due to geometric deficiencies, structural rehabilitation, bridge replacement, traffic signals, intersection improvements, guardrail installation, sidewalk enhancements, rural rustic projects, and various drainage issues. Buchanan County has applied for Revenue Sharing funds through the adoption and approval of their annual Coal Haul Road Plan which is brought before the Board of Supervisors for approval in the spring of each calendar year. If approved, the Coal Haul Road Plan will be implemented beginning July 1 of each calendar year which constitutes the beginning of each Fiscal Year. Applied funding amounts have varied in the past due to availability of funds and project scale. Each year, Buchanan County works closely with VDOT personnel to identify the state maintained roadway needs and improvements. Through this partnership, Buchanan County and VDOT can then determine the best course of action to address these needs within the allowable state programs and funding such as the Revenue Sharing Program. Buchanan County faces many different challenges in their roadway network mainly due to its steep and natural topography roadway alignments. A brief description of the typical deficiencies found among each Primary and Secondary state maintained roadway is identified in the charts below. Buchanan County exhaust their efforts and maximizes their available funding to address these deficiencies along various routes throughout the County as deemed priority by VDOT in conjunction with the Board of Supervisors request each fiscal year. Please see the below chart identifying the proposed Revenue Sharing Projects for Fiscal Year 2020-2021 & Fiscal Year 2021-2022.

Buchanan County - Revenune Sharing Projects FY 21 & FY 22 Route Termini From Termini To Estimate 1.03 Mi N 1.19 Mi N 643 Rt 643 / 83 Int. Rt 643 / 83 Int. $ 598,788

The total funds available each fiscal year will be determined by the Commonwealth Transportation Board. The maximum allocation the CTB may make to the Revenue Sharing Program is $200 million annually. The minimum allocation the CTB may make to the Revenue Sharing Program is $15 million annually. A locality may apply for up to a maximum of $10 million in matching allocations. Up to $5 million of these requested funds may be specified for maintenance projects. Priority will be given first to construction projects that have previously received Revenue Sharing funding.

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SMART SCALE (House Bill 2) stands for System for the Management and Allocation of Resources for Transportation. House Bill 2 legislation passed unanimously by the Virginia House of Delegates in 2014. It represents a reform in how the Commonwealth prioritizes and spends transportation dollars. It is a prioritization process that evaluates each project’s merits using key factors, including: improvements to safety, congestion reduction, accessibility, land use, economic development and the environment. The Bill has implications for the Six-Year Improvement Program. Projects submitted by localities will be screened to determine whether they meet a need identified in VTrans 2040. If they do, the project is then evaluated and scored using the prioritization process. Projects planned for Fiscal Year 2017 and later will be reevaluated through the prioritization process.

The SMART SCALE process identifies projects that provide the greatest return on investment, and the results are used by the CTB to select projects for funding. In 2016, Buchanan County submitted their priority project list as approved by the Board of Supervisors which included shoulder widening and geometric design on Route 83, high wall stabilization along US Route 460 near the intersection of Route 460 / 638, and sight distance improvements along the intersection of US Route 460 / 624.

State of Good Repair Program under § 33.2-369 of the Code of Virginia, states the Commonwealth Transportation Board shall use funds allocated in § 33.2-358 and § 58.1-1741 for state of good repair purposes for reconstruction and replacement of structurally deficient state and locally-owned bridges and reconstruction and rehabilitation of deteriorated pavement on the Interstate System and Primary State Highway System including municipality-maintained primary extensions in all nine (9) construction districts based on a priority ranking system. The State of Good Repair is not a Maintenance Program not strictly for bridge replacements. This ranking system takes into consideration the following: 1. The number, condition, and costs of structurally deficient bridges 2. The mileage, condition, and costs to replace deteriorated pavements Annual basis for selection of bridge rehabilitation, or reconstruction projects shall include the following: 1. Bridge must be structurally deficient 2. National Bridge Inventory Only 3. Proposed work must take bridge out of structurally deficient status 4. Localities must be current on bridge inspections 5. Projects receiving funding under this program must initiate the Preliminary Engineering or the Construction Phase within 24 months of award of funding or become subject to deallocation During the 2015 Session, the Virginia General Assembly passed HB 1887. Approved under HB1887, VDOT was able to accelerate the availability of funding for paving and bridge projects under this program well before the originally planned program date of FY2021. The Commonwealth Transportation Board (CTB) recently approved the prioritization process and methodology for selecting SGR Pavement and Bridge projects. The priority ranking system required by § 33.2-369 will have two components – one for bridges eligible for State of Good Repair funding and one for pavements eligible for State of Good Repair funding. At their February 16, 2017 meeting, the Commonwealth Transportation Board (CTB) approved allocations for locally-owned bridge projects under the State of Good Repair (SGR) Locally-Owned Bridge Program. The CTB approved additional locally-owned bridge projects under this program at their March 15, 2017 meeting. The complete list of approved SGR locally-owned bridge projects, which includes a 13783

total of thirteen (13) deficient bridges structures within the Buchanan County Road System can be found at the following link: http://www.ctb.virginia.gov/resources/2017/feb/reso/Resolution_7_SGR.pdf. In accordance with CTB policy, all projects receiving funding under this program must initiate the Preliminary Engineering or the Construction Phase within 24 months of award of funding or become subject to deallocation.

VTrans 2040 (Virginia’s State Highway Plan) is the statewide long-range, multimodal policy plan prepared by the Commonwealth Transportation Board. It concludes components of each region’s Rural

Long Range Plan. VTrans is developed by VDOT to identify needs and recommend solutions for the commonwealth’s interstate and primary highway systems. The Code of Virginia requires the

Commonwealth Transportation Board (CTB) to update the plan every five (5) years. The CTB designates

Corridors of Statewide Significance. The regional transportation plans serve as the building blocks for the

State Highway Plan (VTrans) and are being developed in cooperation with planning districts commissions throughout the commonwealth. The complete 2035 Cumberland Plateau Planning Commission Regional

Long Range Transportation Plan can be found on the following web page: http://www.virginiadot.org/projects/resources/Rural/Cumberland_Plateau.pdf.

U.S. Route 460 Corridor (Heartland Corridor) passes through Buchanan County. This corridor is mostly defined by U.S. 460, which is a highway running east-to-west from Norfolk, Virginia to Frankfort, Kentucky. There are two (2) separate stretches of U.S. 460. The main highway runs between Norfolk and West Virginia, exiting Virginia West of Blacksburg in Giles County. It re-enters Virginia in the Town of Bluefield in Tazewell County and continues to the West into Kentucky.

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Corridors of Corridor Major Components Statewide Significance

Coastal Corridor Route 17, Local Transit Services, Port of Virginia, Port of Richmond, Rappahannock River, (Route 17) Norfolk Southern Heartland Corridor, Norfolk Southern Coal Corridor, CSX National Gateway Corridor, CSX Coal Corridor, Amtrak, Norfolk International Airport, Newport News/Williamsburg International Airport

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Crescent Corridor I-81, Route 11, I-381, I-581, Local Transit Services, Virginia Inland Port, Norfolk Southern (I-81) Crescent Corridor, Short Line Railroads, Shenandoah Valley Regional Airport, Roanoke Regional Airport

East-West Corridor I-64, Routes 250, 60 and 11, I-664, I-564, I-264, I-464, Local Transit Services, Port of Virginia, (I-64) Port of Richmond, James River, York River, CSX Coal Corridor, Norfolk Southern Coal Corridor, Amtrak, Norfolk International Airport, Newport News/Williamsburg International Airport, Richmond International Airport, Charlottesville-Albemarle Airport

Eastern Shore Route 13, Local Transit Services, Port of Virginia, Bay Coast Railroad and Barge, Norfolk Corridor (Route 13) Southern, CSX, Amtrak, Norfolk International Airport, Newport News/Williamsburg International Airport

Heartland Corridor Route 460, Coalfields Expressway, Local Transit Services, Port of Virginia, James River, (US 460) Norfolk Southern Heartland Corridor, Elliston International, Norfolk International Airport, Newport News/Williamsburg International Airport, Richmond International Airport, Lynchburg Regional Airport, Roanoke Regional Airport

North Carolina to WV Route 220, Local Transit Services, Norfolk Southern, Roanoke Regional Airport Corridor (Route 220)

North – South Route 234, Local Transit Services, Prince William County Parkway, Washington Dulles Corridor (new) International Airport

Northern Virginia I-66, Routes 50 and 55, WMATA Orange Line, Virginia Railway Express, Amtrak, Local Corridor (I-66) Transit Services, Virginia Inland Port, Norfolk Southern Crescent Corridor, Washington Dulles International Airport, Ronald Reagan Washington National Airport

Seminole Corridor Routes 29, 50 and 28, WMATA Orange Line, Virginia Railway Express, Local Transit (Route 29) Services, Norfolk Southern Crescent Corridor, Amtrak, Washington Dulles International Airport, Charlottesville Albemarle Airport, Lynchburg Regional Airport

Southside Corridor Route 58, Local Transit Services, Port of Virginia, CSX National Gateway, Norfolk (Route 58) International Airport, Newport News/ Williamsburg International Airport

Washington to NC I-95. I-395, I-495, I-85, I-195, I-295, Routes 1 and 301, WMATA Blue and Yellow Lines, Local Corridor Transit Services, Virginia Railway Express, Ports of Alexandria and Richmond, James River, (I-95) CSX National Gateway Corridor, Amtrak, Ronald Reagan Washington National Airport, Richmond International Airport

Western Mountain I-77, Local Transit Service, Routes 52 and 11 Corridor (I-77)

The Coalfields Expressway / Corridor Q, two (2) major transportation initiatives, will improve travel safety and help to bring an end to the isolation that has stifled economic opportunity for generations of people in the Appalachian region. By providing safe, modern and efficient highway access, the Coalfields Expressway and Corridor Q will reduce travel time, open the area to tourism, and help reverse the region’s current population and employment decline. CFX and Corridor Q also will provide important links to a broader network of highways that promotes trade and job growth within the multi-state Appalachian region and the nation as a whole. While there has been widespread and long-standing support for improving highways in the Appalachian region, the cost of building roads has been a major stumbling block. Virginia lawmakers approved legislation in the mid-1990s to allow the Commonwealth to consider creative funding and construction solutions with the private sector. About a decade later, the emergence of “coal synergy” would finally set the stage to make it feasible to build the Coalfields Expressway and accelerate completion of Corridor Q.

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The process of coal synergy reduces road building costs substantially by using larger-scale earth moving equipment from coal companies to prepare the road bed to rough grade, and allowing the companies to recover marketable coal reserves during the road bed preparation. It is projected that coal synergy would reduce the cost of building CFX by approximately 45% compared to traditional highway construction methods. In 2013, VDOT estimates the cost of CFX construction at $5.1 billion using traditional construction methods. Using coal synergy, CFX could be built for $2.8 billion. Coalfields Expressway (CFX), designated as U.S. Route 121, is a Congressional High Priority Corridor. CFX is a proposed four-lane limited access highway to provide a modern, safe and efficient transportation artery through the coalfields region of far southwestern Virginia and southern West Virginia. The route is also expected to be an economic lifeline for Buchanan County and the region which experiences high unemployment and a declining population. It is expected that the entire multi-state Appalachian region should see a boost in commerce and tourism as a result of the Coalfields Expressway. Designated as part of the National Highway System, the new road will link Interstates 64 and 77 in West Virginia with Route 23 in Virginia, which links to interstates in Kentucky and Tennessee. This is a region now served mainly by narrow rural roads. The expressway will provide safe and rapid access to communities along the corridor, with interchanges connecting citizens of Pound, Clintwood, Clinchco, Haysi, Breaks, Grundy and Slate. The Virginia portion of the expressway stretches east approximately 50 miles from U.S. Route 23 near Pound, through Wise County Dickenson and Buchanan counties to the West Virginia line near Slate. Corridor Q, designated as US Route 460, is part of the National Highway System. The Virginia portion of Corridor Q is located in southwest Virginia and shares a portion of its alignment with the CFX. Corridor Q in Virginia extends 127.5 miles eastward from the Virginia/Kentucky state line near Breaks Interstate Park to Interstate 81 near Christiansburg. Approximately 14 miles of Corridor Q in Virginia remain uncompleted with three miles currently under construction. The Kentucky portion of Corridor Q, approximately 17 miles in length, would extend westward from the Virginia/Kentucky state line to US Route 23. Kentucky currently has approximately 16 miles under construction. Currently the Corridor Q/U.S. Route 460 Connector Phase II is under construction. This project consists of a 6.2-mile four-lane, limited access highway. Phase II is located between the U.S. Route 460 Connector Phase I, constructed near Breaks Interstate Park, Route 460 and a connection with the proposed Route 121 (Coalfields Expressway) in Buchanan County. The Phase II design-build contract with Bizzack Construction, LLC, Lexington, Ky., uses the coal synergy concept to provide a road to rough grade at a reduction in costs. A second contract will pave the road and complete the project for motorists to use. This route is designated as part of Corridor Q by the Appalachian Regional Commission and part of the Appalachian Development Highway System.

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BUCHANAN COUNTY ROAD NETWORK DEFICIENCIES

Primary Routes Deficiencies

1. U.S. 460 – Improved site distances along intersections. Reconstruct sections due

to geometric deficiencies. Improve drainage. Stabilize shoulders. Guardrail

installation and replacement. Replace structure no. 1044. 13790

2. SR 83 – Reconstruct sections due to geometric deficiencies. Improved site

distances. Stabilize shoulders. Improve drainage. Guardrail installation and

replacement. Replace structure no. 1023.

3. SR 80 – Reconstruct sections due to geometric deficiencies. Improved site

distances. Stabilize shoulders. Improve drainage. Guardrail installation and

replacement.

Secondary Routes Deficiencies

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Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 4 VA 600 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 36 VA 636 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 5 VA 601 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 37 VA 637 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 6 VA 602 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 38 VA 638 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 7 VA 603 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 39 VA 639 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 8 VA 604 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 40 VA 640 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 9 VA 605 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 41 VA 642 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Improved site distances. 10 VA 606 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 42 VA 643 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 11 VA 608 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 43 VA 644 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 12 VA 609 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 44 VA 645 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 13 VA 610 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 45 VA 646 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 14 VA 611 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 46 VA 647 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 15 VA 613 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 47 VA 649 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 16 VA 615 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 48 VA 650 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 17 VA 616 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 49 VA 651 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 18 VA 617 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 50 VA 652 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 19 VA 618 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 51 VA 653 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 20 VA 619 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 52 VA 654 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 21 VA 620 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 53 VA 655 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 22 VA 621 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 54 VA 656 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 23 VA 622 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 55 VA 657 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 24 VA 623 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 56 VA 658 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 25 VA 624 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 57 VA 660 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 26 VA 625 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 58 VA 662 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 27 VA 626 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 59 VA 663 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 28 VA 627 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 60 VA 664 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 29 VA 628 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 61 VA 674 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 30 VA 628 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 62 VA 675 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 31 VA 629 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 63 VA 678 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 32 VA 631 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 64 VA 680 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 33 VA 632 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 65 VA 681 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 34 VA 634 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 66 VA 685 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. Reconstruct sections due to geometric deficiencies. Structural Rehab sections. 35 VA 635 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. 67 VA 690 Stabilize shoulders. Improve drainage. Guardrail installation and replacement. BUCHANAN COUNTY TRANSPORTATION CHALLENGES

• Buchanan County has steep topography, with slopes in excess of 20%. Road construction that follows the natural topography reduces costs and runoff concerns but may lead to safety, line of sight and other geometric issues. • Limited signage allowed on VDOT right of ways discourage economic development. 13792

• Development along corridors also increase safety issues, such as multiple entrances and traffic carrying capacity of the road. • Local involvement in the Six Year Improvement Program to ensure that statewide projects reflect the needs of Buchanan County. • Shorten commute distances traveled by residents to work and/or school due to the topography. • Residents are paying larger percentage of their budget on transportation fuel cost due to the distances for which they must travel. • Safety concerns on rural roads, lack of adequate line of sight issues and lack of adequate shoulders and guardrails. • Lack of pedestrian and bicycling transportation options in rural areas, due to lack of adequate shoulders. • The required travel distance to a public airport transit, major bus terminal and rail line. ―――――――――― 000 ――――――――――

IN RE: CONSIDER ADOPTING THE RESOLUTION IN SUPPORT OF THE REVENUE SHARING APPLICATION

After a general discussion by the board upon motion by Mike Scott seconded by Harold H. Fuller and with the following roll call vote of six (6) yeas, Mike Scott, Harold H. Fuller, J. Carroll Branham, G. Roger Rife, William P. Harris, Craig Stiltner, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby adopt the following Resolution in support of the revenue sharing application to the Virginia Department of Transportation FY 21 & FY 22. RESOLUTION

A continued meeting of the Buchanan County Board of Supervisors held on Monday, September 23rd , 2019, on a motion by Mike Scott, seconded by Harold H. Fuller, the following resolution was adopted by a vote of six (6) yeas and zero (0) nays:

WHEREAS, the Buchanan County Board of Supervisors desires to submit an application for an allocation of funds of up to $600,000 through the Virginia Department of Transportation FY 21 & FY 22, Revenue Sharing Program; and,

WHEREAS, $300,000 of these funds are requested to fund the curve widening/straightening project on Route 643 beginning approx. 1.03 Mi North Route 643 / Route 83 Intersection and terminiating approx. 1.19 Mi North Route 643 / Route 83 Intersection; and,

WHEREAS: The Buchanan County Board of Supervisors hereby supports this application for an allocation of $300,000 through the Virginia Department of Transportation FY 21 & FY 22 Revenue Sharing Program.

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NOW THEREFORE BE IT RESOLVED, that the Buchanan County Board of Supervisors hereby commits to fund its local share of preliminary engineering, right-of- way and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s).

BE IT FURTHER RESOLVED, that the Robert Craig Horn, County Administrator, is authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation.

ADOPTED this 23rd day of September, 2019.

A COPY ATTEST

______Robert C. Horn County Administrator

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IN RE: CONSIDER ADOPTING THE RESOLUTION REGARDING INTERFUND LOAN TO FUND 37, HEALTH INSURANCE

After a general discussion by the board upon motion by William P. Harris seconded by Harold H. Fuller and with the following roll call vote of six (6) yeas, William P. Harris, G. Roger Rife, Harold H. Fuller, Mike Scott, Craig Stiltner, J. Carroll Branham, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby adopt the following Resolution regarding the interfund loan to Fund 37, Health Insurance. RESOLUTION

RE: LOAN TO FUND 37 HEALTH INSURANCE

WHEREAS, there is a need to provide an additional margin for cash-flow purposes in fund 37 due to a zero increase in premium for Plan Year 2018-2019; and

WHEREAS, it has been determined that an interfund loan be used to provide the additional margin in Fund 37 Health Insurance; and

WHEREAS, it has been determined to use Fund accounts #4 to provide the proceeds for an interfund loan in the amount of $1,300,000.00 to Fund #37; and

WHEREAS, the repayment of said interfund loan to be made by payments on July 1st, of each year starting July 1, 2020 back to Fund #4 with said payment being calculated as the difference between the balance of Fund #37 on July 1st less $1,300,000.00 (margin in Fund #37 created by the interfund loan) with said annual payments to be made until the interfund loan is repaid in full; and

THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Buchanan County, Va. does hereby authorize an interfund loan from appropriated funds in Fund #4 to be transferred as cash and budget appropriation into Fund #37 in the amount of 13794

$1,300,000.00. FUTHERMORE BE IT RESOLVED, that the Board of Supervisors approves the repayment terms of the interfund loan as set forth above herein.

This resolution was adopted on the 23rd day of September, 2019.

Recorded Vote: Motion made by: William P. Harris ______Second by: Harold H. Fuller J. Carroll Branham, Chairman Yeas: Six Buchanan County, Va. Board of Supervisors Nays: Zero Absent: One

ATTEST:

______Robert Craig Horn, County Administrator

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IN RE: CONSIDER APPROVING AN ADDITIONAL APPROPRIATION TO THE BOARD OF SUPERVISORS ACCOUNT FOR FUNDING RECEIVED FROM PEOPLE INCORPORATED

Robert C. Horn, County Administrator stated he had received a check in the amount of $34,500.00 from People Incorporated for funding returned that wasn’t used for former employees that were laid off from Blackjewel, LLC. After a general discussion by the board upon motion by Craig Stiltner seconded by Harold H. Fuller and with the following roll call vote of six (6) yeas, Craig Stiltner, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby approve an additional appropriation in the amount of $34,500.00 to be divided equally among the seven (7) district park and recreation accounts ($4,928.57 per district): Knox District South Grundy District North Grundy District Rocklick District Garden District Prater District Hurricane District

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IN RE: CONSIDER APPROVING APPOINTMENTS TO THE BUCHANAN COUNTY PUBLIC LIBRARY BOARD OF DIRECTORS AND APPALACHIAN AGENCY FOR SENIOR CITIZENS BOARD OF DIRECTORS

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After a general discussion by the board upon motion by Harold H. Fuller seconded by G. Roger Rife and with the following roll call vote of six (6) yeas, Craig Stiltner, Harold H. Fuller, J. Carroll Branham, William P. Harris, G. Roger Rife, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby appoint Lisa Goodman to the Buchanan County Public Library Board of Trustees to fill the unexpired term of Mona Wagner, which is due to expire December 2021. Also, accept the resignation from Kemper Bausell on the Appalachian Agency for Senior Citizens (AASC) Board of Director and appointed Janie Owens to the AASC Board of Directors to fill the unexpired term of Kemper Bausell, which will be ending June 30th, 2021.

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IN RE: CONSIDER CLOSED SESSION –SALARY SCALE

This issue was tabled, no action taken. ―――――――――― 000 ――――――――――

IN RE: COIA TRAINING ONLINE

At this time the supervisors watched the online training COIA Training.

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IN RE: GENERAL DISCUSSION REGARDING COUNTY ROADS

G. Roger Rife, South Grundy District Supervisor requested that the road list of all county roads be prepared and broken down by districts. I want to see the number of roads and bridges for each district and the amount of coal haul road money we spend, he stated. Since, I don’t have many roads, could I have mine done first, requested Mr. Rife. Also, a district that has a lot more roads than I have, gets a lot more money. J. Carroll Branham, Chairman stated I have some roads where they haul coal out of and those roads gets beat to death, which I have to repair.

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IN RE: ADJOURNMENT

After a general discussion by the board upon motion by Harold H. Fuller seconded by Mike Scott and with a roll call vote of six (6) yeas, Harold H. Fuller, Craig Stiltner, William P. Harris, G. Roger Rife, J. Carroll Branham, Mike Scott, zero (0) nays and one (1) absent, Trey Adkins, this board did hereby approve to adjourn this meeting.

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______J. Carroll Branham, Chairman of the Buchanan County Board of Supervisors

______Robert Craig Horn, County Administrator

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