Procurements on a Page Creating Opportunities – 2018/19 Contents 1 Foreword 3 16 Supply of HEPA Filters – Collaborative 23 2 2018/19 Procurement Plan 4 Procurement 2.1 Procurements on a Page 4 17 Supply of Machined and Fabricated 25 Products 2.2 Procurement Plan 5 18 Agency Supplied Workers 26 3 Asbestos Analysis 6 19 Apprentice Training, Education and Short 27 4 Maintenance of Compressors 8 Courses 5 Supply of Pond Furniture 9 20 Project Document Control Services 28 6 Site Shuttle Bus Service 10 21 Supply of Waste Containers (3m3 Box – 30 7 Facilities Management Services 11 Swarf Storage Silo Variant) 8 Enabling Innovation Framework (EIF) 12 22 Inspection and Quality Assurance Services 32 9 Supply of Radiation Protection 14 23 IT Project Delivery Framework 33 Instrumentation 24 Records Management Services 35 10 Supply of Fire Protection Systems 16 25 Supply of Engineering Consumables – 36 11 Surety of Concrete Supply to the 17 Collaborative Procurement Site and its Contractors 26 Environmental Frameworks 37 12 Supply and Delivery of Laboratory 18 Disclaimer 38 Consumables and Chemicals (Collaborative Procurement) 13 Provision of Information Technology 19 Services 14 Supply of Maintenance Repairs and 20 Operations (MRO) – Collaborative Procurement 15 Supply and Delivery of Bulk and Packaged 21 Chemicals and Supply and Delivery of Caustic Soda

2. Procurements on a Page 2018/19 1. Foreword Welcome to the 2018/2019 ‘Procurements on a Page’ publication.

The purpose of this publication underpins my continuing commitment to provide maximum visibility of Sellafield Ltd procurement opportunities and available routes to market for our current and future supply chain.

This years publication further expands upon the existing information contained in our monthly procurement plan which is readily available via our Sellafield Ltd website. The additional detail of the ‘Procurements on a Page’ provides a higher level of information aligned to each procurement programme of work, its scope and how this focusses our line of sight towards the safe and efficient delivery of the Sellafield Ltd Value Streams:

Retrievals

Remediation

Spent Fuel Management

Special Nuclear Materials The ‘Procurements on a Page’ detail the specific procurement opportunities in excess of £3 million and how our supply chain can provide crucial contributions to delivering our mission. Further information related to each procurement is available from the procurement lead identified in our monthly procurement plan.

This publication aims to provides a useful and informative way in which to explain the range of contracts and relationships we require in order to deliver commercial and performance excellence.

Please email any publication feedback or suggestions on improvements to our supply chain delivery team: [email protected]

Martin Chown Supply Chain Director Sellafield Ltd

Procurements on a Page 2018/19 3. 2. 2018/2019 Procurements

2.1 Procurements on a Page This publication provides additional information on the scope of key procurement opportunities, by expanding upon the existing descriptors in the monthly Procurement Plan.

Each Complete Tender Management (CTM) Planned Procurement (CTM PP) number is unique to the specific procurement. This enables the supply chain to cross reference from the monthly Procurement Plan to the individual Procurements on a Page and vice versa.

Due to the nature of the business, Sellafield Ltd recognise understanding the procurement opportunities may not be immediately clear from the simple procurement title included in the procurement plan. The purpose of the Procurements on a Page publication is to provide the supply chain with greater visibility of our key procurements by expanding on the procurement detail. The Procurements on a Page documents are intended as a guide and specific procurement details will be made available to the supply chain through the normal competition process.

4. Procurements on a Page 2018/19 2.2 Monthly Procurement Plan The Procurement Plan includes a “bubble guide” to assist readers as well as providing all of the contact details for The Procurement Plan provides details the procurement officer for all the procurements. of all recently awarded and forthcoming All public procurement opportunities greater than £25,000 procurements with a value greater than are advertised and competed using Complete Tender Management (CTM), although they may not be included £100, 000, which are due to be awarded in the Procurement Plan. Complete Tender Management over the next three years. (CTM) is Sellafield Ltd’s Procurement Planning, Tender Management, and Contract management tool. Further The monthly Procurement Plan contains the following information can be found in the How to do business with information for each planned procurement: Sellafield Ltd area of the Sellafield Ltd website. • Unique procurement Identifier (CTM PP) For assistance on all CTM queries please email csas@ • Procurement Title / Description sellafieldsites.com • Tender Process www.gov.uk/sellafieldltd/suppliers • Expected value band • Dates for Invitation to Tender and Contract Award Contracts Finder • Indicative Commercial Model including cost conditions Opportunities are also advertised on Contracts Finder. and incentivisation Contracts Finder lets you search for information about • Details of the procurement officer leading the contracts worth over £10,000 with the government and procurement its agencies at www.gov.uk/contracts-finder. The Procurement Plan is updated monthly and published as a spreadsheet on our website; the latest version can be found at https://www.gov.uk/guidance/how-to-do- business-with-sellafield-ltd Value Banding The table below provides details of the value band range for each procurement opportunity.

Value Banding Range A <£100k B >£100k to <£500k C >£500k to <£1m D >£1m to <£5m E >£5m to <£10m F >£10m to <£25m G >£25m to <£50m H >£50m to <£100m I >£100m to <£250m J >£250m

Procurements on a Page 2018/19 5. 3. Programme Area: Sitewide Frameworks Contract Title: Asbestos Analysis Procurement ID: 1725 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose Sellafield Ltd are initiating Success Factors This procurement focusses upon a full review of its Asbestos A number of business critical the Asbestos Analysis Services management strategies through success factors exist for this support to Sellafield Ltd. The the below measures: procurement: details of the existing framework: • Arrangements to identify and • To provide asbestos • The current framework prioritise asbestos control management services as per regulation requirements commenced on the 1st and removal (UKAS, ISO 17020, HSG 264) August 2014 • Capability to manage and • To meet Sellafield Ltd control asbestos • The current incumbent requirements for planned and supplier is Franks Portlock • Asbestos sampling and unplanned work (schedule, • The current framework removal quality, results, resource) expires on the 31st July • Assurance of asbestos • To enable the remediation of potentially contaminated 2018 management areas This newly procured framework • To provide experience and is scheduled to be in place in learning (skills, training, July 2018 using the anticipated accreditation and behaviours). Terms and Conditions – NEC3 • To increase the ratio of Professional Services. removal vs encapsulation (repair) – efficiencies • To form an integrated delivery team enabling best practice solutions. • To prevent potential asbestos exposure This procurement supports value stream: Remediation

Current Status Procurement Value Band Development of the procurement strategy. The procurement value band is anticipated to be Band D.

6. Procurements on a Page 2018/19 Procurements on a Page 2018/19 7. 4. Programme Area: Sitewide Frameworks Contract Title: Maintenance of Compressors Procurement ID: 3502 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope requirements are: Success Factors This procurement focusses upon • Preventative and breakdown A number of business critical the Maintenance of Sellafield maintenance success factors exist for this Ltd compressors and includes • Asset restoration procurement: preventative and breakdown • Repair activities • Quality of delivery to the maintenance, asset restoration, required specification • Spares and obsolescence repair activities, spares and planning • Ensure security of supply at obsolescence planning. minimum risk The details of the existing • Achievement and surety of framework: ongoing cost savings • The current framework This procurement supports all commenced on the 1st four value streams: Retrievals, October 2013 Remediation, Spent Fuel • The current incumbent Management and Special Nuclear supplier is Atlas Copco Material • The current framework expires on the 30th September 2018 with an extension to the 31st March 2019 This newly procured framework is scheduled to be in place on the 1st February 2019 using the anticipated Terms and Conditions – Sellafield Ltd CFMT 102 Master Agreement for Professional Services.

Current Status Procurement Value Band This procurement opportunity is currently The procurement value band is anticipated in development in order to assess the full to be Band D. framework demand requirements.

8. Procurements on a Page 2018/19 5. Programme Area: Sitewide Frameworks Contract Title: Supply of Pond Furniture Procurement ID: 3512 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope under this Framework Success Factors This procurement is for the is for the provision of Pond A number of business critical Supply of Pond Furniture for the Furniture for Sellafield Ltd success factors exist for this Sellafield site. The details for the Operating Plants and Project procurement: Units which have a requirement existing contract /framework are: • Quality to the required for a range of storage racks specification • Commenced on September to support current production 2012 and/or decommissioning • Ensure security of supply at minimum risk • The incumbent supplier: requirements. These items are Graham Engineering Ltd identified as 63 element racks. • Achievement of programme schedule • It was awarded for 3 years, with a potential 1 year • Securing required delivery / extension (now taken) service levels (on time, in full) • It expired September 2016 This procurement supports all The new framework is scheduled four value streams: Retrievals, to be in place by the 1st April Remediation, Spent Fuel 2019 with the anticipated Terms Management and Special Nuclear and Conditions being based Material on CFMT 351 Major Supply Contract4 inclusive of the Supplementary Terms.

Current Status Procurement Value Band The strategy for Pond Furniture is currently under The procurement value band is anticipated review and is to be developed further in early 2018 to be Band H. with the intention of publishing the tender in the Autumn of 2018.

Procurements on a Page 2018/19 9. 6. Programme Area: Sitewide Frameworks Contract Title: Site Shuttle Bus Service Procurement ID: 4716 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope of the current Success Factors Sellafield Ltd has an overall Framework is to transport A number of business critical business requirement to establish Sellafield Ltd personnel on success factors exist for this a Framework Agreement for a regular basis / to agreed procurement which supports site the transport of personnel on timetables: wide value streams: the Sellafield site and to off- • to and from the main off-site Delivery site locations. The existing parking facility at Yottenfews • quality and availability of Framework was: • around the site between skilled and professional • awarded on 1st June 2014 various buildings resource • to Reays Coaches Ltd • to provide a shuttle bus • timely, reliable and efficient services between the service, customer satisfaction • awarded for initial 3 years, Sellafield site and off site • robust transition with a potential 1 year satellite locations arrangements extension (now taken) • (e.g. Westlakes Science • flexible approach to delivery services Park, Sir Christopher Harding House and Albion Square) • innovation in service delivery • the option to include a Safety commercial service from • duty of care for employees agreed pick up points to the • reduced risk of business Sellafield site. travel Cost • value for money service • target savings

Current Status Sellafield Ltd’s future travel strategy is currently under review and therefore the scope of a new Framework has yet to be finalised. At this point it is anticipated that an Invitation to Tender will be published during Q4 of 2018/19.

Procurement Value Band The procurement value band is anticipated to be Band D.

10. Procurements on a Page 2018/19 7. Programme Area: Sitewide Frameworks Contract Title: Facilities Management Services Procurement ID: 4953 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The provision of a Facilities Success Factors The provision of a Facilities Management service that The following five critical success Management (FM) service that incorporates hard and soft factors have been identified for helps to align Sellafield Ltd’s services and encompasses the FM service: multi-disciplinary activities within objectives and missions so they • One agreement for a bundled the built environment. The hard can be achieved successfully. An FM service sponsored by the efficient FM service is considered services relate to the actual fabric Infrastructure Division which is a contributing factor to Sellafield and building systems where as capable of providing a scaled Ltd’s success. soft services relate to services approach in terms of value directly issued by people e.g. and overhead cleaning, security, catering, etc. • Continuity of core business • An intelligent and effective route for delivery which results in shared outcomes for Sellafield Ltd • Deliver effective customer engagement and satisfaction • Deliver value for money This procurement supports all four value streams: Retrievals, Remediation, Spent Fuel Management and Special Nuclear Material

Current Status Sellafield Ltd are part of a Shared Service Alliance with the intention to re- compete the existing FM service through the Crown Commercial Services framework RM3830. The ITT is planned to be issued in October 2018. Procurement Value Band The procurement value band for this procurement is currently Band J.

Procurements on a Page 2018/19 11. 8. Programme Area: Sitewide Frameworks Contract Title: Enabling Innovation Framework (EIF) Procurement ID: 5120 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Overview/Purpose The EIF is a client support service that adds value throughout the project The Enabling Innovation lifecycle. Although typically having a low contract value there will be an Framework (EIF) is intended opportunity to drive high added value and return on investment. to support Sellafield Ltd in The scope of the existing Framework includes initial identification of the maintaining and strengthening need through to problem definition and subsequent support activities to its ability to act as an intelligent key decision making. As an illustration this will include: client whilst pursuing its • Support to problem framing: and targets for success objective to drive efficiency in establishing clarity over • Improved understanding of delivery through long term tier 2 needs and priorities supply chain capability relationships. • Support to studies • Supports challenge to The new framework is scheduled • Help establish project unnecessarily bespoke to be in place by January 2019 purpose, principles, roles solutions, application of and will replace both the current and tasks before the detail is unnecessary standards and Enabling Innovation Framework decided “specialist” requirements – Tranche 2 and the current • Problem definition - helps through enabling services or Enabling Innovation Framework – translate service requirements focused digital or technical Technical Solutions. into clear functional/technical solutions • Anticipated Terms and requirements • Support to constructive Conditions: CFMT101 • Support for problem solving challenge of ongoing Service Agreement and recovery of stalled requirements and cost projects through enabling estimates services or focused digital or • It is anticipated the technical support / solutions replacement Framework will • Support to establishing be similar in scope, however correct measures, metrics this is currently being defined.

Value Stream and Critical Success Factors Current Status A number of business critical success factors exist for Development of strategy. this procurement: Procurement Value Band • To ensure access to the widest range of capability, skills and experience The procurement value band is anticipated to be • To provide the best opportunity for creative thinkers Band F. and innovators • To deliver an agile supply chain This procurement supports all four value streams: Retrievals, Remediation, Spent Fuel Management and Special Nuclear Material.

12. Procurements on a Page 2018/19 Procurements on a Page 2018/19 13. 9. Programme Area: Sitewide Frameworks Contract Title: Supply of Radiation Protection Instrumentation Procurement ID: 5418 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose Sellafield Ltd uses a wide Success Factors range of radiation protection Radiometric instruments instruments which need to be A number of business critical are defined as devices replaced when they can no success factors exist for this for the measurement and longer be repaired, or when characterisation of radioactivity procurement which support Site a new facility is opened. The and radioactive substances. Wide value streams: purpose of this competition is Given the nature of Sellafield to provide RPI including, but not • Surety of supply of reliable Ltd’s mission, a key element of limited to, the following items: radiometric equipment to the safe and secure site stewardship required standard and form centres on the management • Hand-held RPI: radiation • To have access to the and control of its facilities and dose rate meters and necessary technical providing demonstrable ability detectors, contamination assistance and back-up to measure radioactive and/or ratemeters and probes required to maintain the fissile isotopes in new or spent • Plant-based RPI: area equipment fuels, process liquors, products gamma monitors, gamma • and wastes. Radiometric interlock monitors and To attain added value instrumentation also plays activity in air monitors through encouraging the successful suppliers to offer an essential part in radiation • Ad-hoc items of protection where the intent is improvements and innovation changeroom RPI: clothing within their field(s) of expertise to protect people, plant, and monitors, hand monitors, • To ensure value for money the environment from radiation hand and foot monitors and with a competitive and most generating processes. whole body personnel exit economically advantageous monitors. This procurement details of the price, particularly taking existing framework: account of the operational • The current framework was Current Status lifetime costs (not just the awarded on the 11th March The forward strategy is currently purchase price) 2013 under development and the • To work with suppliers • The current incumbent option to include this as a to effectively manage suppliers are: Mirion Collaborative Procurement for obsolescence issues Technologies (Canberra UK) the NDA Estate is also being This procurement will support Ltd, Pycko Scientific Ltd, considered as part of the all Sellafield Ltd value streams Cavendish Nuclear Ltd, procurement model. The new including Retrievals, Remediation, James Fisher Nuclear Ltd, contract/framework is scheduled Spent Fuel Management and John Caunt Scientific Ltd, to be to be in place for the Special Nuclear Material Ultra Electronics Ltd 11th September 2019 with the • The current framework is anticipated Terms and Conditions Procurement Value Band due to expire on the 10th being bespoke. The procurement value band is September 2019 anticipated to be Band F.

14. Procurements on a Page 2018/19 Procurements on a Page 2018/19 15. 10. Programme Area: Categorised Projects Contract Title: Supply of Fire Protection Systems Procurement ID: 5439 (To be read in conjunction with the Procurement Plan)

Project Description/ Value Stream and Critical Current Status Overview/Purpose Success Factors This procurement is currently This procurement is for the A number of business critical identified as a placeholder supply of Fire Protection systems success factors exist for this procurement within the Sellafield Ltd procurement plan; as such it throughout the Sellafield site for procurement: may not result in an opportunity all asset replacement projects • Manage obsolescence that goes out to market. Should and all new build projects. • Deliver standardised products the procurement proceed to market contract ward is expected • Form a cross functional in December 2018 at the earliest integrated team Scope opportunity. The scope of contract includes: This procurement will support all Sellafield Ltd value streams • Support to concept and including Retrievals, Remediation, preliminary design (Early Spent Fuel Management and Procurement Value Band Supplier Involvement) Special Nuclear Material The procurement value band • System detail design for this procurement is currently Band G. • Provision of equipment to the required schedule • Commissioning of the system • Support to installation provider • Examination, Maintenance, Inspection and Testing (EMI&T) and Breakdown support • Vendor managed inventory • Obsolescence management across the whole site for both new and refurbishment work • Requirement to have external 3rd Party Accreditation • New and refurbishment work • Factory testing (when appropriate) • Provision of training to Sellafield Ltd staff where appropriate

16. Procurements on a Page 2018/19 11. Programme Area: Project Delivery Directorate Contract Title: Surety of Concrete Supply to the Sellafield Site and its Contractors Procurement ID: 5443 (To be read in conjunction with the Procurement Plan)

Project Description/ This new procurement is for the Scope Overview/Purpose surety of concrete supply to the The contract scope is to provide site for a maximum of ten years, surety of concrete supply to The supply of concrete to the including any options to extend. the Sellafield site and to on site Sellafield site plays a significant The successful contractor will be projects suppliers. role in ensuring nuclear safety, required to supply, construct and providing key functions including operate a new concrete batching structural, seismic, radiological facility on the Sellafield site. The Value Stream and Critical shielding, containment and longer term of the contract will security. It is vitally important Success Factors enable the successful contractor A number of business critical that the supply of concrete is to recoup their capital investment success factors exist for this of the correct quality and is costs. procurement: readily available to meet demand requirements whilst ensuring The aggregation of spend • Quality – the concrete surety of supply. resulting from the use of one specification must comply with Sellafield Ltd service supplier supporting Hanson is the current incumbent requirements Sellafield Ltd will drive value supplier serving Sellafield site efficiencies and consistency of • Timely delivery from point of concrete needs, whilst this longer supply to the workforce approach. term procurement opportunity is • Production availability and established. The current contract reliability ends in March 2019. • Repeatable cost per m3 This procurement supports all Current Status Procurement Value Band areas of Retrievals, Remediation, Spent Fuel Management and Development of the ITT prior to The procurement value band for Special Nuclear Material Value publication. this procurement is Band G. Streams.

Procurements on a Page 2018/19 17. 12. Programme Area: Sitewide Framework Contract Title: Supply and Delivery of Laboratory Consumables and Chemicals (NDA Estate Wide Collaborative Procurement) Procurement ID: 5675 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope of the framework Success Factors Supply and Delivery of is for the supply of a range of A number of business critical Laboratory Consumables and Laboratory Consumables and success factors exist for this Chemicals to a number of sites Chemicals. The total spend across procurement which supports Site within the NDA Estate. the NDA Estate under the current Wide value streams: Framework is £4.6M over 4 years, The existing contract: • Quality to the required of which Sellafield Ltd account specification • commenced on the 1st for 75% of the spend value. It is • Ensured security of supply at November 2016 for 3 anticipated to reduce by 20% for minimum risk years, with a 1 year optional any new framework placed. • Achievement and securing extension ongoing cost savings • awarded to Scientific • Securing required delivery / Laboratory Supplies Current Status service levels (on time, in full) The framework is now in year 2 • expires on the 31st October This procurement will support of the initial 3 year period. The 2020 (assuming that the 1 all Sellafield Ltd value streams performance of the supplier and including Retrievals, Remediation, year extension is taken) the supply chain will be evaluated Spent Fuel Management and The new contract/framework later in 2018 to determine if the Special Nuclear Material is to be in place by the 1st 4th year extension will be taken; November 2019 and the thereafter the strategy will be Procurement Value Band anticipated Terms and Conditions reviewed and it is anticipated that The procurement value band for will be based on CFMT 113 a further tender exercise will be this combined procurement for Contract Information Schedule necessary to satisfy any future all NDA requirements is currently and CFMT 114 Standard demands across the NDA Estate. Conditions of Contracts for the Band D. Supply of Goods inclusive of the Supplementary Terms. The Participating Entities for this Collaborative Procurement are envisaged to be: Site Restoration Limited (DSRL), Low Level Waste Repository (LLWR), National Nuclear Laboratory (NNL), Magnox Limited (ML), Sellafield Ltd (SL)

18. Procurements on a Page 2018/19 13. Programme Area: Information Services Organisation Contract Title: Provision of Information Technology Services Procurement ID: 5701 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope of the Contract is Success Factors for provision of IT Services This procurement is for the A number of business critical to Sellafield Ltd including the replacement of the existing success factors exist for this following:- procurement: collaborative contract for IT • Service Integration and Services, for a Sellafield Ltd only • Service – the service supports Management Contract. The existing agreement delivery of Sellafield Ltd’s • End User Competing Services business objectives and was awarded in 2012 to Atos • Applications Management transformation programme. An UK Ltd, following a collaborative agile and flexible arrangement procurement under Shared • Network Management capable of responding to Services Alliance governance. • Data Centre Hosting changes in the scale and The existing contract will expire • Project Build Services nature of the business. at the end of September 2020 • Value – services deliver and the new contract is forecast value for money to Sellafield to be awarded in sufficient Ltd. Delivery of the skills time to enable a 6 to 12 month and capability for delivery of projects. Provision of a transition period in readiness technically and regulatory of the replacement contract in compliant service. October 2020. It is anticipated • Governance – Sellafield Ltd that the terms and conditions will establish greater control over be based on the Model Services ICT services delivered by, and Contract which replaced the relationships with, its supply Office of Government Commerce chain. Lessons learned are (OGC) Information and used to shape the delivery and Communication Technology (ICT) governance arrangements. Supply chain partners form of contract. Applicable terms who work proactively and and conditions will be published responsively with Sellafield Ltd with e tender documentation. and each other. • As IT Services are business wide, the successful delivery of this contract is a key enabler Current Status to all the Sellafield Ltd Value The procurement strategy is Streams, i.e. Retrievals, currently being developed to Remediation, Spent Fuel identify the most appropriate management and Special route to market. Nuclear Materials.

Procurement Value Band The estimated potential value of the Contract is Band J.

Procurements on a Page 2018/19 19. 14. Programme Area: Sitewide Framework Contract Title: Supply of Maintenance Repairs and Operations (MRO) – Collaborative Procurement Procurement ID: 5725 (To be read in conjunction with the Procurement Plan)

Project Description/ --The anticipated Terms and Scope Overview/Purpose Conditions will be based The scope under this tender on CFMT 113 Contract The supply of Maintenance is vast with many thousands Information Schedule Repairs and Operations (MRO) of different items procured and CFMT 114 Standard spares to a number of sites across the NDA Estate. The Conditions of Contracts for within the NDA Estate. items support a wide variety the Supply of Goods inclusive of engineering maintenance The existing contract: of the Supplementary Terms. applications. The previous • commenced on the 1st The Participating Entities for this tender was divided into 10 November 2015 Collaborative Procurement are separate lots, covering; Electrical, • lots were awarded to the envisaged to be: Engineering Consumables following suppliers; ERIKS, Dounreay Site Restoration and Janitorial, Valves, Pumps, Park Gate, Rexel, Speedy Limited (DSRL), Direct Rail Power Transmission Equipment, • awarded for 3 years, with a Services (DRS), Low Level Waste Bearings, Instrumentation, Motors potential 1 year extension (now Repository (LLWR), National and Rewinds, Seals and Gaskets, taken) Nuclear Laboratory (NNL), Lifting Consumables. • now expiring on the 31st Magnox Limited (ML), Sellafield October 2019 Ltd (SL) --The new framework is Value Stream and Critical scheduled to be in place by Success Factors the 1st November 2019 A number of business critical success factors exist for this procurement, which include: Current Status Procurement Value Band • Quality to the required The 1 year optional extension has The procurement value band specification been approved for all Lots with for this combined procurement the exception of the Engineering for all NDA requirements is • Ensure security of supply at minimum risk Consumables Lot, which will anticipated to be Band G. The be removed from this tender Sellafield Ltd element accounts for • Achieve and secure ongoing and a separate tender exercise approximately 75% of the spend cost savings conducted by Magnox Limited on value. • Securing required delivery / behalf of the NDA Estate during service levels (on time, in full) 2018. This procurement supports all The strategy for the remaining four value streams: Retrievals, MRO Engineering scope will be Remediation, Spent Fuel developed during 2018, with the Management and Special Nuclear intention of publishing a tender Material early in 2019.

20. Procurements on a Page 2018/19 15. Programme Area: Sitewide Framework Contract Title: Supply and Delivery of Bulk and Packaged Chemicals and Supply and Delivery of Caustic Soda Procurement ID: 5728 and 5729 (To be read in conjunction with the Procurement Plan)

Project Description/ Chemicals and the 31st Scope Overview/Purpose August 2019 for Caustic Soda The scope of the Framework is for the supply of a range of packaged Supply of Bulk and Packaged The new contract/framework is chemicals and a number of Chemicals and Bulk Caustic Soda scheduled to be in place for the bulk chemicals by road tankers to a number of sites within the 1st November 2019 with the including Caustic Soda, Kerosene, NDA Estate. anticipated Terms and Conditions Sodium Carbonate, and Sodium being based on CFMT 113 The existing contract: Nitrate. The total spend across Contract Information Schedule the NDA Estate under the current • commenced on the 1st and CFMT 114 Standard Framework is £14.4M for 4 years, November 2015 for Packaged Conditions of Contracts for the however this is anticipated to Chemicals and the 1st Supply of Goods inclusive of the reduce by 20-30% for any new September 2011 for Caustic Supplementary Terms. Framework. Soda The participating entities for this Value Stream and Critical • it was awarded to Brenntag Collaborative Procurement are for Packaged Chemicals and envisaged to be: Success Factors to Inovyn Europe for Caustic A number of business critical Sellafield Ltd, Westinghouse Soda success factors exist for this Fuels Ltd, Magnox procurement which supports site • the expiry dates are the 31st Ltd, Dounreay Site Restoration wide value streams: October 2019 for Packaged Ltd. • quality to the required specification Current Status Procurement Value Band • ensuring security and surety of supply at a minimum risk Sellafield Ltd will lead in The procurement value band for developing the future strategy this combined procurement for • the achievement of ongoing during 2018 and is anticipated all NDA requirements is currently cost savings that it will combine both the Bulk Band F , with the Sellafield • securing required delivery / and Packaged Chemicals and Ltd element accounting for service levels (on time and in full) the Caustic Soda scope into one approximately 70% of the spend tender exercise. The tender will band. This procurement will support be divided into separate Lots all Sellafield Ltd value streams to allow suppliers to tender for including Retrievals, Remediation, Spent Fuel Management and all Lots or individual Lots. It is Special Nuclear Material anticipated that the tender will be published in January 2019.

Procurements on a Page 2018/19 21. 22. Procurements on a Page 2018/19 16. Programme Area: Sitewide Framework Contract Title: Supply of HEPA Filters – Collaborative Procurement Procurement ID: 5730 (To be read in conjunction with the Procurement Plan)

Project Description/ -- The anticipated Terms Scope Overview/Purpose and Conditions will be Design, manufacture, supply and based on CFMT 113 Supply of High Efficiency delivery of Nuclear Grade High Contract Information Particulate Filters for use in Efficiency Particulate Air (HEPA) Schedule and CFMT 114 nuclear applications to a number and Ancillary Equipment. This also Standard Conditions of of sites within the NDA Estate. includes periodic type testing of a Contracts for the Supply number of filters. The existing framework – of Goods inclusive of the • commenced on the 1st April Supplementary Terms. 2014 The Participating Entities for this Value Stream and Critical • awarded to MC Air Filtration Collaborative Procurement are Success Factors envisaged to be: A number of business critical • awarded for initial 3 years, Dounreay Site Restoration success factors exist for this with a potential 1 year procurement, which include: extension (now taken), a Limited (DSRL), Low Level Waste • Specifications up to date and further 6 month extension will Repository (LLWR), accurate be taken National Nuclear Laboratory • Ability to meet specifications (NNL), Magnox Limited (ML), • now expiring on the 30th in full September 2018 Sellafield Ltd (SL), Springfields Fuels Ltd (SFL) • Ensure security of supply at -- New contract to be in place minimum risk by the 1st October 2018 • Achieve and secure cost savings This procurement supports all four value streams: Retrievals, Current Status Procurement Value Band Remediation, Spent Fuel The existing Framework has The procurement value band Management and Special Nuclear been extended for a further for this combined procurement Material 6 months to allow the tender for all NDA requirements is exercise to be conducted. It is anticipated to be Band F. The anticipated that the Invitation to Sellafield Ltd element accounts Tender will be published during for approximately 55% of the Q4 of 2017/18. spend value.

Procurements on a Page 2018/19 23. 24. Procurements on a Page 2018/19 17. Programme Area: Sitewide Frameworks Contract Title: Supply of Machined and Fabricated Products Procurement ID: 5734 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope under this Framework Success Factors This procurement covers is for the provision of Machined A number of business critical the Supply of Machined and and Fabricated products for success factors exist for this Fabricated Products for Sellafield Sellafield Ltd Operating Plants procurement, which include: Ltd operations and projects. The and Project Units which have • Quality to the required details of the existing framework: a requirement for a range of mechanically engineered items specification • The current framework to maintain current production • Security of supply at minimum commenced on the 1st and/or decommissioning risk October 2015 requirements. These items are • Achievement and securement • The current incumbent identified as plant spares and of ongoing cost savings suppliers are: Bendalls can be described as ‘Machined Engineering, Furmanite, West and Fabricated’ products. The • Securing required delivery / Cumberland Engineering parts are primarily required for service levels (on time, in full) use against maintenance, repair • The framework was awarded This procurement supports all and operational requirements for 3 years, with a potential four value streams: Retrievals, being utilised by the Sellafield 1 year extension, which has Remediation, Spent Fuel Ltd Central Workshop and other now been taken Management and Special Nuclear Sellafield Ltd craft groups. Material • The current framework expires on the 30th September 2019 Current Status The procurement of the new The strategy for the Machined framework is scheduled to be in and Fabricated products is under place for the 1st October 2019. review and will be developed during Quarter 2 of 2018, with The anticipated Terms and the intention of publishing the Conditions will be based on tender in Quarter 1 of 2019. CFMT 113 Contract Information Schedule and CFMT 114 Standard Conditions of Contracts Procurement Value Band for the Supply of Goods inclusive The procurement value band is of the Supplementary Terms. anticipated to be Band F.

Procurements on a Page 2018/19 25. 18. Programme Area: Sitewide Frameworks Contract Title: Agency Supplied Workers Procurement ID: 5815 (To be read in conjunction with the Procurement Plan)

Project Description/ Direct Rail Services, (DRS), Scope Dounreay Site Restoration Ltd, Overview/Purpose The scope of Framework Agency (DSRL), International Nuclear Supplied Worker categories are The engagement of Agency Services Limited (INS), LLW varied and include: Supplied Workers is one of the Repository Ltd (LLWR), Nuclear key strategic options anticipated Decommissioning Authority • Administration for the supply of skills and (NDA), , Sellafield • Functional Specialists resources for supporting value Ltd, Springfields Fuels (UK) Ltd, • Industrial, Operations stream business aims and the Research Sites Restoration Ltd • Projects and Engineering, delivery of the Sellafield Ltd (RSRL) and the National Nuclear Technical and Safety mission. This may also include Laboratory (NNL). other The existing framework: Estate Participating Entities if this Value Stream and Critical continues to be a collaborative • commenced on the 27th Success Factors procurement via the Shared September 2015 A number of business critical Service Alliance. • awarded to Capita success factors exist for this The collaborative procurement • expires on the 27th procurement: is envisaged to incorporate the September 2019 • Breadth of resource following Participating Entities: The anticipated Terms and availability supporting site Sellafield Ltd, Radioactive Waste Conditions are aligned to CFMT strategic targets Management Ltd (RWML), 101 Services Agreement. • Promoting a resource driven sustainable capability • Ensure a continual drive towards value for money • Enhanced standard of service This procurement supports all four value streams: Retrievals, Remediation, Spent Fuel Management and Special Nuclear Material.

Procurement Value Band The procurement value band is anticipated to be Band J.

26. Procurements on a Page 2018/19 19. Programme Area: Sitewide Frameworks Contract Title: Apprentice Training, Education and Short Courses Procurement ID: 5818 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope of work for the Success Factors Specialist nuclear and procurement includes: A number of business critical conventional training is at the • Mechanical Maintenance, success factors exist for this heart of all Sellafield Ltd projects Electrical and Instrumentation procurement: and programmes of work and Maintenance, Fabrication • Making Training a strategic as such requires a vast amount and Welding enabler for the site of support in a number of wide • Mechanical Design ranging areas. Engineering, Electrical Design • Promoting sustainable capability This procurement is designed Engineering and Control to fulfil apprentice training, Systems Engineering • Ensure a continual drive education and various short • Scientific – Degree towards value for money courses. Apprentices • Enhanced standard of service • Process The existing framework – This procurement supports all • Business Admin • Was awarded the 1st April four value streams: Retrievals, 2012 • Health Physics and Safety Remediation, Spent Fuel • Higher and Further Education Management and Special Nuclear • Incumbent supplier is Gen2 • Short Courses. Material • Expires on the 31st March 2020 The anticipated Terms and Conditions will be aligned to CFMT 101 Service Agreement with the new framework scheduled to be in place by the 31st March 2020

Procurement Value Band The procurement value band is anticipated to be Band H.

Procurements on a Page 2018/19 27. 20. Programme Area: Sitewide Frameworks Contract Title: Project Document Control Services Procurement ID: 5820 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The scope of the Framework Success Factors This procurement is for the / Contract is the provision of A number of business critical replacement of the existing Project Document Control success factors exist for this framework contract for Project Resources to support the Project procurement: Document Control Services and Delivery Directorate across • Continuity of resource of resources to support the project Sellafield Ltd sites. Project suitably qualified Project delivery directorate across the Document Controllers manage Document Controllers Sellafield Ltd and Risley sites. the collaborative “author-review- edit-approve” process that takes • Minimise business risk and The details of the existing place in the project environment. disruption framework: Example areas include: • Increase value for money • The framework commenced • Commissioning for the UK tax payer, on the 1st November 2014 • Engineering whilst identifying ongoing efficiencies • The incumbent supplier is • Decommissioning • Alignment to the Sellafield Capita Business Services Ltd • Safety cases Ltd site strategy and value • The current framework streams expires on the 31st October This procurement is a key 2018 enabler to all the Sellafield Ltd This newly procured framework Value Streams, i.e. Retrievals, is scheduled to be in place on Remediation, Spent Fuel the 1st October 2018 using the management and Special Nuclear anticipated Terms and Conditions Materials. of the Crown Commercial Services Framework. Current Status The ongoing business need for this requirement is currently under review and will influence the respective procurement strategy to apply to this engagement and in turn the most appropriate route to market.

Procurement Value Band The estimated potential value of the contract is Band E.

28. Procurements on a Page 2018/19 Procurements on a Page 2018/19 29. 21. Programme Area: Sitewide Frameworks Contract Title: Supply of Waste Containers (3m3 Box – Magnox Swarf Storage Silo Variant) Procurement ID: 5882 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Overview/Purpose The MSSS programme requires The Magnox Swarf Storage circa 13,000 boxes over a 30 Silo (MSSS) is one of the year period to store Intermediate Sellafield sites legacy ponds Level Waste (ILW). The first and silo facilities, which is container is required in financial included as part of the priority year 2020/2021. The scope of decommissioning projects. The the contract(s) is expected to be MSSS programme is focused for: on safely decommissioning the • Manufacture, assemble, test, facility as part of the overall and delivery of a 3m3 Box to hazard and risk reduction Sellafield’s Lillyhall Stores programme. • Sellafield Ltd expects a right 3 The facility was operational until first time delivery of the 3m 2000 and used under water Box boxes to meet peak storage compartments to safe demand rates of circa 67 store waste. Our programme boxes per month. mission is to retrieve the waste, transferring it to 3m3 boxes for long term safe storage. This procurement of 3m3 boxes for MSSS supports this programme of work.

30. Procurements on a Page 2018/19 Value Stream and Critical limited to design innovation Current Status Success Factors and continuous improvement Sellafield Ltd is currently creating in the manufacture process) its Delivery Strategy and The critical success factors for the to demonstrate return on assessing various contract model MSSS 3m3 Box project have been investment and value for options and routes to market. agreed as: money for Sellafield Ltd. The current schedule for key Security of Supply Flexibility activities associated with this -- Provision of containers to -- Arrangements that provide procurement are: support (and not constrain / the ability (through agility and • Supplier Event: May/June interrupt) retrievals throughout flexibility) to; 2018 the life of the arrangement. ¾¾ Within agreed boundaries Provision of containers to the • Release Contract Notice and meet the rate of appropriate standards and Tender Documents: October retrievals (i.e. slow down, specification 2018 accelerate manufacture -- Selection of appropriate and / or move scope • Contract Award: Q1 2020 partners (based on capacity, between Partners), capability, skills and ¾¾ Provide waste containers behaviours) with sufficient Procurement Value Band to various 3m3 Box resilience and business The procurement value band is design variants (incl but continuity to provide anticipated to be Band J. not limited to MSSS and containers to meet the Legacy Waste). demand. ¾¾ This procurement Value for Money agreement covers -- Continued reduction of the services for the Retrievals 3 cost to manufacture a 3m value streams Box brought about by various means (including but not

Procurements on a Page 2018/19 31. 22. Programme Area: Sitewide Frameworks Contract Title: Inspection and Quality Assurance Services Procurement ID: 6024 (To be read in conjunction with the Procurement Plan)

Project Description/ Value Stream and Critical Current Status Overview/Purpose Success Factors • The commercial strategy is currently being constructed This procurement covers A number of business critical by Magnox Ltd with the Inspection and Quality Assurance success factors exist for this current contract being and is part of a Collaborative procurement which supports extended to the 31st March Procurement Framework / Site Wide and Estate Wide value 2019. Sellafield Ltd will Contract that is to be led by streams: capture the majority of Magnox Ltd. This collaborative • Assurance, governance spend on this new contract procurement is envisaged and quality to the required provision at approximately to incorporate the following specification 90% of the total value band Participating Entities: • Ensured security of resources at minimum risk • The new contract/framework Magnox Ltd, Sellafield Ltd, is scheduled to be in place Springfields Fuels (UK) Ltd, • Achievement and securing by the 31st March 2019 Research Sites Restoration ongoing cost savings Ltd (RSRL), Dounreay Site • Securing required delivery / Restoration Limited (DSRL), Low service levels (on time, in full) Procurement Value Band Level Waste Repository (LLWR), This procurement supports all The procurement value band National Nuclear Laboratory four value streams: Retrievals, for this combined procurement (NNL) and International Nuclear Remediation, Spent Fuel for all NDA requirements is Services (INS). Management and Special Nuclear anticipated to be Band F. The existing contract: Material • commenced on the 1st January 2015 • awarded to Bureau Veritas • expires on the 31st March 2019

Scope The scope of the framework includes widespread tract for Inspections and Quality Assurance Services across the participating sites.

32. Procurements on a Page 2018/19 23. Programme Area: Infrastructure - ISO Contract Title: IT Project Delivery Framework Procurement ID: 6066 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope • Value – services deliver value for money to Sellafield Overview/Purpose The scope of Framework / Ltd. Delivery of the skills Contract is the provision of As part of the procurement of and capability for delivery IT Project Delivery Services replacement Information and of projects. Provision of a including Build projects covering Communications Technology technically and regulatory ICT Transformation (applications) (ICT) Services for Sellafield compliant service. Ltd, this procurement is for the and Business Transformation • Governance – Sellafield Ltd provision of IT project delivery (applications) via a single vendor establish greater control services. with multi-disciplinary capability and services. over ICT services delivered Sellafield Ltd has embarked on by, and relationships with, a review and transformation of Value Stream and Critical its supply chain. Lessons its ICT environment in order to learned are used to shape drive best practice and to further Success Factors the delivery and governance improve its position in the safe A number of business critical arrangements. Supply chain delivery of its current and future success factors exist for this partners who work proactively Sellafield Ltd business value procurement: and responsively with streams. Sellafield Ltd and each other. • Service – the service supports An ICT Strategy has been delivery of Sellafield Ltd’s • As ICT Services are business developed which aims to business objectives and wide successful delivery of deliver a robust and effective transformation programme. the Framework scope is a key infrastructure which will maximize An agile and flexible enabler to all the Sellafield Ltd value from ICT investment. It arrangement capable of Value Streams i.e. Retrievals, will also enhance the capabilities responding to changes in Remediation, Spent Fuel of Sellafield Ltd’s people the scale and nature of the Management and Special in the Information Services business. Nuclear Materials. Organisation (ISO) and upgrade the core of the ICT infrastructure. Current Status Procurement Value Band It is anticipated that the terms The procurement strategy and The estimated potential value of and conditions will be based programme for the services are the Framework over four years is upon the Crown Commercial currently being reviewed. The in Band H. Service Model Services Contract anticipated award date is the V1.02, applicable terms and second quarter 2019. conditions will be published with the tender documentation.

Procurements on a Page 2018/19 33. 34. Procurements on a Page 2018/19 24. Programme Area: Sitewide Frameworks Contract Title: Records Management Services Procurement ID: 6141 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The proposed framework is Success Factors This procurement focusses intended to provide access The critical success factors are upon the supply of Records to a secure supply of Record currently being defined. It is likely Management Services Management Services in support that the drivers from the existing to Sellafield Ltd and is a of: procurement will remain: replacement for the current • Off-site ecordsr storage • Service delivery performance framework. The details of the • Management of the new existing framework: paper records arising • Quality • The current framework • Assurance and improvement • Innovation commenced on the 1st April activities – for example ‘sift • Safety 2015 and lift’ of legacy records • Cost benefit/avoidance • The current incumbent • Transportation of records This procurement will support suppliers are Iron Mountain all Sellafield Ltd value streams • The framework expires on Current Status including Retrievals, Remediation, the 31st March 2019 The acquisition strategy is still Spent Fuel Management and This newly procured framework under development in order Special Nuclear Material is scheduled to be in place as the to assess the full framework previous framework expires. The demand requirements. routes to market will be evaluated as part of the acquisition strategy development. This will determine Procurement Value Band the terms and conditions which The procurement value band is will be applied. anticipated to be Band D.

Procurements on a Page 2018/19 35. 25. Programme Area: Infrastructure - ISO Contract Title: Supply of Engineering Consumables – Collaborative Procurement Procurement ID: 6179 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Current Status Overview/Purpose The scope under this tender This scope was previously included in the MRO Engineering Supply of Engineering is vast with many thousands Consumables Framework, Consumables to a number of of different items procured however this has now been sites within the NDA Estate. across the NDA Estate. The items support a wide variety removed and a separate tender The existing framework: of engineering maintenance exercise will be conducted by • Commenced on the 1st applications. Magnox Limited on behalf of the November 2015 and was NDA Estate during 2018 and awarded to ERIKS subsequently a new framework will be awarded. The Participating Entities for this Value Stream and Critical Collaborative Procurement are envisaged to be: Success Factors Procurement Value Band The procurement value band Direct Rail Services (DRS), Low A number of business critical for this combined procurement Level Waste Repository (LLWR), success factors exist for this for all NDA requirements is National Nuclear Laboratory procurement, which include: anticipated to be Band G. (NNL) • Quality to the required Magnox Limited (ML), Sellafield specification Ltd (SL) • Ensure security of supply at minimum risk • Achieve and secure ongoing cost savings • Securing required delivery / service levels (on time, in full) This procurement supports all four value streams: Retrievals, Remediation, Spent Fuel Management and Special Nuclear Material

36. Procurements on a Page 2018/19 26. Programme Area: EHS&Q Contract Title: Environmental Frameworks Procurement ID: 6193 (To be read in conjunction with the Procurement Plan)

Project Description/ Scope Value Stream and Critical Overview/Purpose The proposed framework is Success Factors This procurement focusses upon intended to provide access to a A number of business critical the supply of Environmental secure supply of Environmental success factors exist for this Services to Sellafield Ltd and is Services. This includes the procurement: a replacement for the current following benefits: • Timely management of framework. • Reduced risk of technical services aligned to site capability gaps The details of the existing remediation projects and framework: • Specialist resource programmes innovation • The current framework • Delivery of standardised • Flexibility of resource against commenced on the 1st environmental service programme peaks and December 2015 products and skills troughs • The current incumbent • Value driven efficiencies and • Formation of specialist cross suppliers are AECOM savings functional Sellafield Ltd and Infrastructure and supplier integrated teams Environmental UK, AMEC This procurement will support Foster Wheeler Nuclear Current Status all Sellafield Ltd value streams UK Limited T/A Wood Plc, This procurement opportunity is including Retrievals, Remediation, Atkins, Golder Associates currently in development in order Spent Fuel Management and • The new framework expires to assess the full framework Special Nuclear Material on the 30th November 2019 demand requirements. This newly procured framework is scheduled to be in place as Procurement Value Band the previous framework expires The procurement value band is and the anticipated Terms and anticipated to be Band D. Conditions – Sellafield Ltd CFMT 103

Procurements on a Page 2018/19 37. Disclaimer Important Information This communication and its contents have been provided to you for informational purposes only. This communication is not advice on or a recommendation of any kind with respect to the matters described herein, including without limitation, contracting structures, contracting instruments, contracting strategies, related legal and commercial issues or any combination of such matters. This communication does not offer advice. No information contained herein constitutes an offer or solicitation by or on behalf of Sellafield Ltd to enter into any contractual arrangement. Sellafield Ltd makes no representations or warranties express or implied, regarding the accuracy, adequacy, reasonableness or completeness of the information, assumptions or analysis contained herein or in any supplemental materials, and Sellafield Ltd accepts no responsibility or liability in connection therewith. Opinions expressed in this document are subject to change without notice. This document represents Sellafield Ltd’s current Procurement Plan which is subject to review and change.

38. Procurements on a Page 2018/19 Procurements on a Page 2018/19 39. Sellafield, Seascale, Cumbria CA20 1PG UK