Page 1 Agenda Item 1
NONSUCH PARK JOINT MANAGEMENT COMMITTEE 20 OCTOBER 2014 10.00 hours NONSUCH MANSION HOUSE CONTENTS PART ONE (OPEN TO THE PRESS AND PUBLIC) Members of the public may speak on items listed in Part 1 of the agenda subject to prior arrangement with the Democratic Services Officer, Lisa Jewell, by 12 noon on the day prior to the meeting. Contact 01372 732000.
Prior to the commencement of the meeting a period of 15 minutes will be allowed to enable members of the public, who have pre-registered, the opportunity to ask questions. For further details contact Lisa Jewell, Democratic Services Officer on 01372 732000 01 ADJOURNMENT FOR PUBLIC SPEAKING – IF REQUIRED
02 MINUTES
The Committee is asked to agree the minutes of the meeting of the Joint Management Committees held on 30 June 2014 and to authorise the Chairman to sign them.
03 DECLARATIONS OF INTEREST
Members are asked to declare the existence and nature of disclosable pecuniary interests in respect of any item of business to be considered at the meeting. 04 MID YEAR BUDGET MONITORING
This report advises the Nonsuch Park Joint Management Committee of the mid year financial position for 2014/15 and the forecast budget position for 2015/16 05 MANAGEMENT PLAN
This report provides results of the 2014 Nonsuch Park Visitor Survey, 2013/14 Green Flag Assessment and draft 2014-2019 Nonsuch Park Management Plan which considers the measures needed for the forward management of Nonsuch Park.
06 WICKHAM DITCH
To advise the Joint Management Committee of the proposed method of alleviating the flooding problem affecting properties in Wickham Avenue 07 MAINTANENCE PLAN
This report provides an update on the progress of the Maintenance Plan
08 FLAT 3 – MANSION HOUSE
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This report provides an update on Flat 3 Mansion House following vacation of the premises earlier in this year
09 WALNUT GROVE
This report presents a proposal from the Epsom and Ewell Tree advisory Board for a Walnut Grove in Nonsuch Park 10 PROGRESS REPORT – OCTOBER 2014
A report to inform the Joint Management Committee on the current position on ongoing items. 11 EVENTS IN THE PARK
To advise the Joint Management Committee of events which have previously been approved and new applications that have been received for 2014 12 FUTURE REPORTS/INFORMATION FOR THE JOINT MANAGEMENT COMMITTEE – OCTOBER 2014
This item reports on issues which have previously been raised with the Committee and which there is an intention to report on at future meetings 13 EXCLUSION OF PRESS AND PUBLIC
Under Section 100(A) (4) of the Local Government Act 1972, the Committee may pass a resolution to exclude the public from the Meeting for Part Two of the Agenda on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 and 2 of Schedule 12(A) to the Act (as amended) and that pursuant to paragraph 10 of the said Schedule 12(A) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
PART TWO (CLOSED TO THE PRESS AND PUBLIC) NOT FOR PUBLICATION BY VIRTUE OF PARAGRAPHS 3 AND 10 OF PART 1 AND 2 OF SCHEDULE 12(A) OF THE LOCAL GOVERNMENT ACT 1972 (AS AMENDED) 14 CONFIDENTIAL MINUTES
The Committee is asked to agree the confidential minutes of the meeting of the Joint Management Committees held on 30 June 2014 and to authorise the Chairman to sign them. These minutes will not be published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings. It is likely to cover “information relating to the financial or business affairs of any particular person (including the authority holding that information)”.
15 PROGRESS REPORT ON CONFIDENTIAL ITEMS – OCTOBER 2014
A report to inform the Joint Management Committee on the current position regarding The Friends of Nonsuch Accommodation/Lease. This report will not be published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings. It is likely to cover “information relating to the financial or business affairs of any particular person (including the authority holding that information)”.
Page 2 of 2 Page 3 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEMS 02 and 03 20 OCTOBER 2014
PART ONE (OPEN TO THE PRESS AND PUBLIC)
DECLARATIONS OF INTEREST
Members wishing to seek the guidance of the Monitoring Officer in deciding whether or not they should declare an interest in any item of business on the Agenda are asked to do so well in advance of the meeting.
02 MINUTES
The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 30 June 2014 and to authorise the Chairman to sign them.
03 DECLARATIONS OF INTEREST
Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.
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Minutes of the Meeting of the NONSUCH PARK JOINT MANAGEMENT COMMITTEE held on 30 JUNE 2014 ______
PRESENT-
Councillors Mary Burstow (Chairman); Richard Broadbent, Nigel Pavey, Michael Teasdale Graham Whitham
Apologies: Councillor Graham Dudley
In attendance: Frances Wright, Gerald Smith and Paul Airey (representing the Nonsuch Volunteers)
Officers present: Frances Rutter (Clerk) (arrived from ITEM 3 onwards), Dominic Aslangul, Lee Duffy (arrived from ITEM 3 onwards), Lisa Jewell, Brendan Smith, Peter Steele, Chris Stone
______
(1) APPOINTMENT OF A CHAIRMAN. Councillor Mary Burstow was appointed Chairman for the 2014/15 municipal year. Councillor Richard Broadbent was welcomed to his first Nonsuch Park Joint Management Committee (JMC) meeting as a member of the committee.
(2) ANNUAL REPORT BY POLICE. The Community Police Officer, PC James Doherty, gave an overview of crime in the Park. He reported that they had not yet caught the person responsible for an indecent exposure incident in the Park in early June. PC Doherty then explained how he and his team had succeeded in eliminating drug dealing from the park. However Cars break-ins where still happening in the Park Car Parks as people were still leaving their possessions on display in their cars. Members suggested that warning signs could be put on the new notice boards.
(3) PUBLIC SPEAKING. Two members of the public spoke to the Committee:
Neil Denny, a local resident asked the Committee what would happen if a path on Nonsuch Park land was included in a planning application by Nonsuch High School. He also asked whether the JMC would hold a special meeting if a new planning application, by the school, was due to be heard by EEBC Planning Committee prior to the next scheduled JMC meeting. The Clerk replied that if any Planning Consent required the use of Park land then the JMC would have to consider this formally and there could be no use of park land without JMC approval. The Chairman asked if the School had made any approach to the JMC regarding a path and noted that they had not. Mr Denny asked if EEBC could ensure that Sutton residents be informed if a new planning application was received.
Rob Pinchbeck representing Park Run; a free weekly timed 5k run in the Park on Saturday mornings, informed Members that the Park Run participants would like to give something back to the park and had formed a working party to pull up golden rod in Warren Farm. This would start in July. The group was also encouraging car sharing to cut down on parking pressures in the park. This was welcomed by the Chairman. Mr Pinchbeck informed the JMC that owing to the success of the Nonsuch Park Run the organisers were actively looking to set up another park run in the Epsom area by the end of 2014.
Epsom and Ewell Borough Council Page 5 Agenda Item 1
2 Meeting of the Nonsuch Park Joint Management Committee 30 June 2014
(4) MINUTES. The Minutes of the Meeting of the Nonsuch Park Joint Management Committee held on 28 April 2014 were then agreed as a true record, with the following changes made; the spelling of Frances Wright’s name was corrected and the Voles representative was changed to Paul Airey. Councillor Broadbent asked about the Park visitor survey with reference to commercial multiple dog walkers. The Clerk replied that this was an issue in all parks in Epsom and Ewell and a report on Dog Control Orders would come to a future meeting. Frances Wright questioned a reference in the minutes to a path from a proposed sports dome at Nonsuch High School. However all members of the JMC who had been at the meeting on 28 April confirmed that they remembered this being discussed and that the minutes did not need changing. Frances Wright also asked that her support for the views expressed by Mr Denny regarding the planning application at Nonsuch High School be recorded. Gerald Smith asked for clarification of which Courtyard was referred to in item (35) and noted that this referred to the Stable Yard. Accordingly the minutes were signed by the Chairman.
(5) DECLARATIONS OF INTEREST. In the interests of openness and transparency Councillors Mary Burstow, Mike Teasdale and Nigel Pavey declared that they were members of the Friends of Nonsuch
(6) FINAL ACCOUNTS 2013/14. The Committee noted the report detailing the Final Accounts of the JMC for 2013/14. Members heard that the surplus funds, detailed in the report, would be allocated to property repairs in 2014/15, in particular to the second phase of the repairs to the Mansion House roof which although scheduled to finish in 2013/14 would now be completed in 2014/15. Members also noted the financial contributions received from The Friends of Nonsuch, particularly towards the notice boards, and thanked The Friends for these contributions.
1. The Committee agreed the recommendations of the Report:
2. That the final accounts for 2013/14 be received, subject to external audit
3. That the Committee accept the Statement of Accounts and the Annual Governance Statement as set out in sections 1 and 2 of Annexe 3 to this report
4. That the Committee confirms that the arrangements for internal audit as set out in this report are effective for the purpose of the Joint Management Committee
5. That the Chairman and Clerk be authorised to sign the Statement of Assurance on behalf of the Joint Management Committee
(7) PENSION FUND CONTRIBUTIONS. The JMC received the report detailing proposed changes to the Nonsuch Park Joint Management Committee pension fund. Members noted that this pension fund was for Staff who have worked at the park and thanked EEBC for agreeing to act as the Parent Body for this fund. Members agreed the recommendations:
1. That Nonsuch Park Joint Management Committee request Epsom & Ewell Borough Council to act as the ‘Parent Body’ for the Nonsuch Park Joint Management Committee pension fund.
2. Subject to Epsom & Ewell Borough Council agreeing to become the parent body for the fund, that the 2014/15 budget for contributions towards the pension fund deficit be increased by £9,200 to £18,000, to be funded from general reserves.
(8) SOLAR PANELS ON THE MANSION HOUSE. Members received the report on the initial investigations into the possibility of installing photo-voltaic (known as PV or solar) panels on the Mansion House roof. Members noted that owing to the Mansion House
Epsom & Ewell Borough Council Agenda Item 1 Page 6 Meeting of the Nonsuch Joint Management Committee 30 June 2014 3
being a listed building planning consent could be a lengthy process and installation would be expensive. The initial opinion from , Ethical Power concluded that the power generated from panels on this roof would be relatively low at no more than around 2KW. Their conclusion was that this would be insufficient to make the project financially viable. The Surveyor suggested that the roof of the workshops would be a more attractive location but as these roofs were old and in poor condition more investigations were required. Members agreed the following recommendations:
1. The JMC notes the investigations undertaken to date
2. The JMC requested a more detailed energy consumption study of the Mansion House power consumption is undertaken before a final decision is made
3. That consideration of solar/PV panels and other energy saving measures be included in all future major repair and similar projects
(9) PROGRESS REPORT – April 2014. The JMC noted the progress report that provide an update on the following issues;
Notice Boards. - The Committee noted that the new notice boards were in place and that those people who required keys would get them. Officers also informed the JMC that further signs were on order for the Dog Free areas and ‘Keep Off The Grass’ signs for the formal gardens. Members requested further information regarding ‘keep off the grass’ signs for a future meeting.
Wickham Ditch – The Committee noted that Officers would seek further expert opinion on the action to be taken in this area.
Planning Application for Sports Dome at Nonsuch High School – The Committee noted that the previous planning application had been withdrawn and at the moment there was no news to report.
Maintenance Plan/Mansion House Roof – The JMC noted that the roof work was expected to be completed later in the summer.
Farmer Memorial – The Committee noted that the pieces of the memorial were being stored in the Cheam Park Depot and that discussions were underway to repair and reinstate the memorial. Members asked that they be kept appraised of progress on this work and if this item could be kept on the progress report. A question was asked about who is responsible for memorial at the London Road Gate, Officers agreed to answer this at future meeting
Verbal Update by Ecologist – Peter Howarth updated the JMC on his work on the Habitat Management Plan.
(10) EVENTS IN THE PARK. The JMC noted the events Calendar. Members expressed concern about that Nonsuch High School was holding its Open Day on the same day as the St Raphael’s Music in the Park event. The St Raphael’s event is an annual event that has a license for 1500 people. Members were concerned that the School were not going to allow parking on their own land and that this would cause traffic congestion and parking problems around the Cheam Gate and its car parks...Members noted that the Park Staff would be at the Cheam Gate to give parking priority to those attending the concert.
(11) FUTURE REPORTS/INFORMATION FOR THE JOINT MANAGEMENT COMMITTEE – April 2014. The Committee agreed the information in the report relating to items that the JMC wished to consider in the future.
Epsom & Ewell Borough Council Page 7 Agenda Item 1
4 Meeting of the Nonsuch Park Joint Management Committee 30 June 2014
The JMC asked if the Heritage Lottery Fund Bid could be added to the list of Progress Report items so that regular updates are received. It was also decided that an Action Team of Councillor Burstow and Councillor Teasdale would be formed to help progress the bid.
Members requested further information regarding Quite areas and ‘keep off the grass’ signs for a future meeting.
The Chairman requested details of the Constitution and AGM from each of the three organisations invited to advise the Joint Management Committee
(12) EXCLUSION OF PRESS AND PUBLIC. The Committee resolved to exclude the press and public for the remainder of the meeting on the grounds that the business involved the likely disclosure of exempt “information relating to the financial or business affairs of any particular person (including the authority holding that information)” and “information in respect of which a claim to legal professional privilege could be maintained in legal proceedings” as defined in paragraphs 3 of Part 1 and 2 of Schedule 12A to the Local Government Act 1972 (as amended) and pursuant to paragraph 10 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.
(13) CONFIDENTIAL MINUTES The Confidential Minutes of the Nonsuch Park Joint Management Committee held on 28 April 2014 were agreed as a true record and signed by the Chairman.
(14) PROGRESS REPORT ON CONFIDENTIAL ITEMS – JUNE 2014. The Committee received a confidential update on the Lease with the Friends of Nonsuch, and use of the Aviary for Storage
The meeting began at 10.00am and ended at 12.10am Mary Burstow Chairman
Epsom & Ewell Borough Council Agenda Item 1 Page 8 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 04 20 OCTOBER 2014
MID YEAR BUDGET MONITORING REPORT
Report of the: Treasurer to the Joint Management Committee Contact: Lee Duffy Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Annexe 1:- Mid-year budget monitoring statement Annexe 2:- Risk Register Other available papers (not attached): None stated
REPORT SUMMARY
This report advises the Nonsuch Park Joint Management Committee of the mid year financial position for 2014/15 and the forecast budget position for 2015/16.
Notes RECOMMENDATIONS
That the Committee:-
(1) Notes the mid-year financial position.
(2) Agrees the expenditure requested by the Friends of Nonsuch Park at a cost of £21,500.
(3) Provides advice on the preparation of the budget for 2014/5.
(4) The Committee agrees the risk register as at October 2014.
1 Background
1.1 The final accounts for 2013/14 were reported to the June meeting of the Joint Management Committee (JMC). The working balance at 31 March 2014 was £141,019. The repairs and renewals fund stood at £16,053.
1.2 The Committee’s budget for 2014/15 was agreed in January 2014.
1.3 This report informs the Committee of the financial position at mid-year, the financial forecast for the JMC for next year and provides an update of the Risk Register.
2 Mid-Year Income and Expenditure
2.1 The attached monitoring statement shows income and expenditure at 5 months
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(1 April 2013 to 30 August 2013) compared to the 2014/15 budget. Certain costs are recharged at the year end however the statement provides a forecast of the year end position taking this into account.
2.2 The Committee agreed as part of the 2014/15 Budget to:-
2.2.1 Provide £60,000 towards ongoing maintenance of properties in the park. The increase in the base budget of £20,000 was made for building repairs to reduce the reliance on special contributions during the year from the two Boroughs and to facilitate condition surveys.
2.2.2 Contribute £5,000 towards LB Sutton staffing costs should LBS provide the lead on a grant bid for repairs to the Mansion House and other bids that lever in external investment.
2.2.3 Provide £4,000 towards the work on the Habitat Management Plan.
2.3 In addition the committee agreed on 30 June 2014 to use the general reserve to fund the increase in pension costs arising from the decision by Surry County Council to disaggregate the Small Bodies Pension Pool. The forecast reflects the additional contribution of £18,000 following agreement of EEBC to act as the ‘Parent Body’ in June 2014. Based upon the current forecast outturn, the pension costs can be met from additional income reducing the need to withdraw from the general reserve.
2.4 The estimates for 2014/15 were prepared on the assumption that London Lodge would be sold. With the delay in sale, Council Tax (£3,426) is now due.
2.5 In accordance with the lease, the income from the Mansion House service charge has increased from £945.44 per month to £3,291.25 per month. However the tenant is currently disputing an element of the increase and for prudence the amount under dispute £11,000 has not been included within the forecast.
2.6 As at the end of August 2014, £40,781 has been spent on Building and M&E maintenance and notification has been received from the Friends of Nonsuch Park for additional works which include:
Repairing the stable area roof which is leaking
Resurfacing the courtyard which is considered unsafe.
Replacing the roof over the diary.
2.7 The cost of the work is in the region of £23,500 after allowing a £2,000 contingency. The cost of the works can be met from the remaining budget of £19,219 and the additional income due to be received. The forecast outturn position has been prepared on the basis that these works will progress. The Joint Management Board is asked to authorise the additional work.
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3 Possible Position in 2015/16
3.1 An indicative forecast has been prepared for 2015/16 on the following basis:-
3.1.1 The grounds and garden are maintained at current levels.
3.1.2 Provision has been made for on-going maintenance of properties in the park.
3.1.3 Increased provision of £22,000 (previously £18,000) has been made for the pension costs as reported at the 30 June 2014 meeting.
3.2 The indicative budget position for 2015/16 detailed at Annexe 1 is summarised below:-
3.3
2015/16 £000
Grounds Maintenance 94,900
Mansion House Maintenance 98,200
Staffing and central expenses 154,000
Less: Rent and other Income (161,100)
Net Expenditure 186,000
Contributions from LBS/EEBC (194,800)
Budget Surplus / Deficit -8,800
3.4 It is emphasised that the figures used are provisional and have not yet been subject to finalised estimate calculations.
3.5 Based on this draft budget the forecast for the working balance is £298,438 at 31 March 2016.
4 Funding Position
4.1 Following the expiry of the rent free period for Nursery lodge, rental income has been incorporated within the forecast together with the revised service charge for Mansion House. For prudency, the element of the service charge under dispute (£11,000) has not been incorporated within the forecasts.
4.2 A 2% increase in Borough contributions has not been included for next year due to the increase in income and the financial pressure Council’s will be under due to government spending cuts.
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4.3 Inflation is currently at 1.9% (July consumer price index) and 2.6% (July retail price index). The government inflation target is 2%.
4.4 A 2% increase would raise contribution levels for each Council by £1,900, from £97,400 to £99,300. This would generate £3,800 additional revenue for the JMC (approximately £1,900 per each 1%).
4.5 The two Boroughs have agreed to ring-fence the receipt from the disposal of the London Road Lodge for future investment in the Park. This income is not reflected in the forecasts.
5 Audit Findings
5.1 BDO, the external auditors, are in the process of auditing the 2013/14 accounts and a verbal update as to progress will be given at the meeting.
6 Risk Assessment
6.1 The main risks that the JMC has been managing, as previously identified are:-
• Budget shortfall due to rent income loss/risk to working balance
• Funding needed for major repairs and maintenance
• Vacant Properties/loss of rent
• Lack of resource to fund Management Plan.
A new risk recognising the need to maintain the infrastructure has also been incorporated within the risk register.
6.2 Progress against managing these risks is shown in Annexe 2.
7 Financial and Manpower Implications
7.1 The indicative budget for the JMC assumes that contributions remain constant for bothe Epsom Borough Council and the London Borough of Sutton with each Council contributing £97,400 next year.
7.2 Neither Council has agreed contribution levels at this stage and will be consulted once the JMC have indicated their preferred funding level for 2015/16.
8 Recommendation
8.1 The JMC are asked to
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8.1.1 note the financial position at mid-year.
8.1.2 authorise the expenditure requested by the Friends of Nonsuch Park at a cost of £21,500.
8.1.3 Agree the risk register as at October 2014.
8.2 The Committee are also asked to provide guidance on Borough contribution levels for the next financial year, taking into account the financial forecast for 2014/15 and additional income due to be received in 2015/16.
Page 5 of 5 NONSUCH PARK JMC - 2014-15 20 OCTOBERPage 132014 Agenda Item ANNEXE1 1 ITEM 04 2013/14 2014/15 2014/15 2015/16 Actual Budget 2014/15 Actual Forecast Estimate £ £ £ £ £ Expenditure
Grounds PPM (m&e bm) recharged 3,236 0 0 0 0 Kier Engineer and fabric 1,770 3,800 1,475 3,600 3,800 NJMC Grounds/Building and M&E mainten 41 41 Electricity 965 1,500 0 1,500 1,500 Gas 1,248 200 936 1,200 200 Business Rates 855 0 0 0 0 Council Tax 1,037 0 3,426 3,426 0 Water charges - metered 1,082 800 405 800 800
Maintenance of grounds 704 800 0 800 800 Maintenance of walls fen 0 0 0 0 0
Maintenance of notice boards 0 0 4,500 4,500 0 Plants Seeds and fertiliser 500 500 0 500 500 Emptying dog bins 3,100 3,200 0 3,200 3,200 Maintenance of roads 10,053 15,000 10,992 15,000 15,000 Living woodland expenses 1,775 6,553 6,003 6,553 6,600 TM contract scheduled works recharges 12,461 12,300 0 12,300 12,300 NJMC Grounds/Backlog maintenance cost 2,041 0 0 0 0 Kier cleaning contract r 0 0 0 0 0 Petrol diesel & oil 0 3,800 651 3,800 3,800 Purchase of plants 1,145 4,000 0 4,000 4,000 Transport insurance 1,200 1,400 1,200 1,400 1,400 Transport fleet recharge 0 0 0 0 0 OP. equipment & tools : R & M 2,730 3,000 1,192 3,000 3,000 Hire of Bins 3,263 3,400 3,373 3,373 3,400 Purchase of memorials e. 7,809 6,000 1,082 6,000 6,000 PPM cleaning recharged 3,145 0 0 0 0
Habitat management plan 0 4,000 0 4,000 4,000 NJMC Grounds/General office expenses 0 Transport fleet SLA NJMC 21,600 22,000 5,500 22,000 22,000
Insurance recharges 2,250 2,600 3,276 2,600 2,600 Sub-Total 83,966 94,853 44,052 103,593 94,900 Mansion House Vandalism repairs 297 0 0 0 0 Kier Engineer and fabric 5,240 9,700 4,366 10,500 9,700 Building and M&E maintenance works 31,645 60,000 40,781 60,000 60,000 PPM (m&e bm) recharged 5,028 0 0 0 0 Electricity 11,653 10,400 4,315 10,400 10,400 Gas 3,515 2,500 924 2,500 2,500 Business Rates 0 0 0 0 0 Council Tax 0 0 1,409 1,409 0 Cleaning materials 0 0 0 0 0 Cleaning consumables 40 0 0 0 0 Kier Cleaning Contract recharges 1,351 2,700 1,126 2,703 2,700
Insurance recharges 11,250 12,900 16,386 12,900 12,900 0 0 0 0 0 Sub-Total 70,019 98,200 69,308 100,412 98,200 Central Expenses Salaries recharges 0 0 0 0 0
Additional pension contribs (njmc ewd 6,143 8,800 0 18,000 22,000 Agency staff 0 0 0 0 0 EEBC Operational Grounds Maintenance Recharge 0 0 0 0 0 Contribution to Repairs & Renewals Fund 0 0 0 0 0 Replacement of Signs (funded) 0 0 0 0 0 Clothing & uniforms 0 200 0 200 200 Consultants fees 0 0 0 0 0 Conferences courses and seminars 0 0 0 0 0 General Agendaoffice expenses Item 1 1,11020Page OCTOBER 1,50014 2014 358 1,500 1,500 ANNEXE 1 ITEM 04
LB Sutton management charges 0 5,000 0 5,000 5,000 External Audit 835 900 0 900 900
Insurance recharges 750 900 1,092 900 900 Internal audit recharges 362 500 120 500 500 OS SLA recovery Nonsuch 90,000 92,000 23,000 92,000 92,000 Management costs SLA rec 30,000 31,000 7,500 31,000 31,000 Central charges to servi 0 0 0 0 0 129,200 140,800 32,070 150,000 154,000
Gross Expenditure 283,185 333,853 145,430 354,005 347,100
Income other govermant grant income -1,775 -6,553 -6,553 -6,553 -6,600
NJMC Grounds/Contribution from other -11,663 0 -8,813 0 0 NJMC Grounds/Miscellaneous income -600 -6,000 -1,700 -6,000 -6,000 NJMC Grounds/Memorial receipts e.g Pa -7,369 -6,500 -575 -6,500 -6,500 NJMC Grounds/Licence -500 0 0 0 0 NJMC Grounds/Gas charges recovered -1,584 0 0 0 0 NJMC Grounds/Water charges recovered -291 0 0 0 0 NJMC Mansion House/Insurance recovered -862 0 0 0 0 NJMC Mansion House/Catering lettings -79,167 -80,000 -43,333 -80,000 -80,000 NJMC Mansion House/Service charges -12,595 -12,800 -27,852 -34,470 -27,800 NJMC Mansion House/Licence to occupy (premi -625 0 -125 -125 0 0 0 0 0 0 Hire charges -3,000 0 -1,750 -3,000 0 Miscellaneous income -766 0 0 0 0 Staff property rent -12,416 -12,600 -4,048 -12,600 -12,600
Nursery Lodge -11,000 Rent of flats -7,620 -9,000 -4,500 -9,000 -9,000 Interest on balances -1,905 -1,600 0 -1,600 -1,600 -142,738 -135,053 -99,249 -159,848 -161,100
Net Expenditure 140,447 198,800 46,181 194,156 186,000 Precepts: Precept to be levied on EEBC -95,500 -97,400 -97,400 -97,400 -97,400 Precept to be levied on LB Sutton -95,500 -97,400 -97,400 -97,400 -97,400 -191,000 -194,800 -194,800 -194,800 -194,800
Surplus (-) / Deficit in Year -50,553 4,000 -148,619 -644 -8,800 -148,618.96 0 Balance b/fwd. 1 April 90,466 141,019 141,019 141,019 289,638 Balance c/fwd. 31 March 141,019 137,019 289,638 141,662 298,438 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 04 20 OCTOBER 2014 Annexe 2 NONSUCH PARK JOINT MANAGEMENT COMMITTEE RISK ANALYSIS Status: Submitted to NPJMC Meeting October 2014
Ref RISK LEVEL FURTHER ACTION/MITIGATION ACTION RESPONSIBLE DIRECTION OF DESCRIPTION OF RISK RISK OFFICER TRAVEL
Continued funding support and Lee Duffy Treasurer NO CHANGE NPJMC has a budget guarantees required from LBS and to the Committee shortfall and there is EEBC until additional rent achieved.
NJMC1 insufficient funding to .Medium Continue to manage the budget maintain the House and proposal for 2014/15 which includes a Grounds deficit (£4,000) too specifically to fund expenses of management plan. Lee Duffy Treasurer The Works Programme required for NO CHANGE to the Committee 2014/15 based on prioritised The
Maintenance Plan to be updated in & Chris Stone Page 15 2014 under terms of lease with SCC. (Estates and The monies from tenancy at London Property Manager) Lodge are ringfenced towards cost of repairs and delays will reduce available funding NJMC2 Funding needed for major Medium repairs and maintenance A bid for Heritage Lottery funding (Parks for People)to be agreed by NPJMC for Mansion House First Floor and Lift and potential match funding identified from property disposal.
Agenda Item 1 Sam Whitehead NJMC4 Failure to maintain the roads High Awaiting confirmation of available NEW RISK and car parks within the funding to spend on the infrastructure.
Page 1 of 2 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 04 Agenda Item 1 20 OCTOBER 2014 Annexe 2 NONSUCH PARK JOINT MANAGEMENT COMMITTEE RISK ANALYSIS Status: Submitted to NPJMC Meeting October 2014
Park area resulting in Need to review alternatives to reduce significant damage, potholes damage. and possible claims Nursery Lodge now operating as a NO CHANGE children’s nursery with lease in place. Chris Stone (Estates and Property Failure to maintain income London Road Lodge has had difficulties Manager) NJMC5 levels from tenancies within Medium delaying arrangements. Current the Park. proposal is subject to planning approval No progress on Mansion House upper floors.
Implement Habitat Action Plan and NO CHANGE Page 16 Lack of resource to fund seek other sources of funding. Sam Whitehead NJMC6 Management Plan Low (EEBC) and Dominic Aslangul (LBS)
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NONSUCH PARK MANAGEMENT PLAN
Report of the: Streetcare Manager Contact: Samantha Whitehead Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Annexe 1 – Visitor Survey Results Annexe 2 – Green Flag Assessment Annexe 3 – draft update to the Nonsuch Park Management Plan Annexe 4 – Sample Template for revised Nonsuch Park Management Plan Other available papers (not attached): Nonsuch Park Management Plan Report October 09 and yearly Action Plan Reports
REPORT SUMMARY This report provides results of the 2014 Nonsuch Park Visitor Survey, 2013/14 Green Flag Assessment and draft 2014-2019 Nonsuch Park Management Plan which considers the measures needed for the forward management of Nonsuch Park.
Notes RECOMMENDATIONS
(1) That the Joint Management Committee notes the results of the 2014 Visitor Survey.
(2) That the Joint Management Committee notes the results of the 2013/14 Green Flag Assessment.
(3) That the Joint Management Committee notes the results of the 2009-14 Action Plan.
(4) That the Joint Management Committee agrees to the Management Plan being updated as part of the HLF bid process by the members of the HLF Working Party.
1 Background
1.1 In December 2008 Surrey County Council granted a headlease of land and buildings at Nonsuch Park to the London Borough of Sutton and Epsom and Ewell Borough Council as joint tenants (referred to in the lease as the JMC).
1.2 The headlease requires the JMC to carry out regular condition surveys, to prepare a Maintenance Plan, and a Management Plan.
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1.3 The original five year Management Plan and Action Plan was completed in October 2009 and reports on progress against the Action Plan have been submitted annually to the Committee’s June meetings.
1.4 A comprehensive Management Plan should take in the views of the general public and stakeholders to the park. This is achieved by preceding the production of the Plan with a visitor survey which captures current opinions.
1.5 In order to determine current views a Visitor Survey was conducted for a period of seven weeks during March/April 2014. The results have been processed and the findings included in the draft update to the Management Plan.
1.6 One of the key objectives of the 2009-2014 Management Plan was to achieve Green Flag Status. This has been attained for the past three years. The 2013/14 Green Flag assessment provided excellent and useful feedback in the run up to the update of the management plan and where possible comments have been noted and/or included.
2 2014 Visitor Survey
2.1 The Nonsuch Park Visitor Survey ran for a period of seven weeks (7 March to 25 April 2014). The survey was available in both paper and electronic format. Approximately 1000 paper copies were hand delivered to neighbouring residents and stakeholders and another 200 paper copies were distributed to key locations such as the Nonsuch Pantry. In addition the survey was available on-line via Epsom & Ewell’s website.
2.2 In total 651 survey responses were received (512 paper, 139 electronic). This equates to approximately 43% return rate for the postal survey which although lower than the 2009 survey (68%) is still significantly higher than the average return rate for postal surveys which is around 15%.
2.3 The production and collation of results could not have been achieved without the help of Epsom & Ewell’s Consultation & Communications team and the Streetcare Manager would like to record particular thanks to Adama Roberts - Research, Consultation & Information Analyst for all her assistance with the project.
2.4 The survey asked respondents to name three positive aspects of Nonsuch Park, the most common responses were:
• Tree Cover (86%) • Grass Areas (85%) • Accessibility (84%)
2.5 The survey then asked respondents to name three negative aspects of Nonsuch Park, the most common responses were:
• Lack of Sports Facilities (34%) • Facilities for children (25%) • Toilets (23%)
2.6 In general 81% (eight in ten respondents) rated the park positively, 17% fair and only 2% negatively.
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2.7 Other highlights from the report include a wish to see children’s facilities/playground (17%), café Improvements such as more seating, wider menu, longer opening hours etc. (16%), responsible dog control (15%), designated cycle paths (61%), concerns over multiple dog walking (65%) and dog fouling (57%).
2.8 82 people kindly provided their names and contact information for future volunteering opportunities and the Streetcare Manager will work with our established volunteer groups to ensure those who expressed an interest are contacted to pursue available opportunities.
2.9 A full copy of the survey results is attached at Annexe 1.
2.10 The results of the survey will be used to revise the Nonsuch Park Management Plan.
3 2013/14 Green Flag Award Assessment
3.1 For the third year running Nonsuch Park has been awarded Green Flag status. Green Flag is the national award, administered by the environmental charity Keep Britain Tidy. The award recognises and rewards the best parks and green spaces across the country. Flying the Green Flag is a sign to visitors that the space boasts the highest possible standards, is beautifully maintained and has excellent facilities.
3.2 Following the on-site visit, the Green Flag judges provide a detailed assessment of their findings and recommendations on ways to improve the facility.
3.3 Much of this year’s feedback was centred on the update to the Park Management Plan and useful pointers for applying for a Heritage Lottery Bid in the future.
3.4 The assessor’s comments on the Management of the site were particularly encouraging
“A large and very complex site with an incredible mixture of heritage assets (buildings, boundaries, landscapes and formal planting) along with numerous ecological and landscape features. Managing such a site is always difficult, but management and community are doing a sterling job and many of the site’s needs are being met. The future will be challenging, but with a reviewed management plan, when appropriate, and setting future priorities, prospects remain good to ensure standards and successes continue to be met. Staff and community deserve praise for all their hard work and team working”
3.5 The full Green Flag Assessment can be found at Annexe 2.
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4 Management Plan 2009-2014
4.1 The Nonsuch Park Management Plan 2009-2014 was originally written to satisfy the conditions of the Surrey Country Council Head Lease. Over the past three years the plan has also been used to fulfil one of the key objectives for the period which was to achieve Green Flag status.
4.2 As part of the 2009 Management Plan a list objectives were drawn up into an Action Plan. This Action Plan has been used to direct management activities over the five year period. The Action Plan has been presented annually to Joint Management Committee and the final summary of the five year Action Plan is presented at Annexe 3.
4.3 A total of 35 actions were originally drawn up of which 17 have been completed, 9 are in progress and 9 outstanding.
4.4 Of the nine objectives that remain outstanding Members may wish to consider which of these are rolled forward to the new Plan.
5 Management Plan Update
5.1 As part of the original Action Plan, it was accepted that major improvement to Nonsuch Park would not be financially possible without either Capital investment from both Boroughs or from external funding. To this end, one of the actions in the 2009-14 Plan was to seek avenues for external funding.
5.2 Towards the end of the 2009-14 period, a strong desire to apply for Heritage Lottery Funding emerged and Members, Officers and Stakeholders all expressed a keen interest to pursue this particular avenue of external investment.
5.3 Research that has been conducted around the specific requirements of the Heritage Lottery fund has revealed that a well-developed Management Plan is crucial to achieving success. Heritage Lottery believes that a Park Management Plan should run for ten years (rather than five) and should be the result of a joint venture between park management, stakeholders and the community.
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5.4 A simple update to the current Plan is not sufficient if the document is going to stand up to the scrutiny of the Heritage Lottery Funding body. The HLF want a management plan that looks at where the park is now and where it will be in the future if the application is successful. The plan must also address how the facility will be maintained over the ten year period following a successful outcome, to ensure that all proposed projects are sustainable. A sample overview of a Management Plan that successfully secured Heritage Lottery Funding for another Borough is attached at Annexe 4. Although many of the sections match the existing Nonsuch Park Management Plan, there are some sections which our current Plan does not address.
5.5 Whilst Officers can complete many of the sections, the creation of a Heritage Lottery Working Party provides an ideal opportunity for all stakeholders to work on the Management Plan in tandem with driving the bid application forward. This would be an excellent way to ensure that new Plan is developed with the bid application firmly at its core.
5.6 In order to give the HLF bid priority it is recommended that the HLF Working Party meet on a bi-monthly basis to build the plan and ensure that the project is focused on a bid submission at an agreed date in the future.
6 Proposals
6.1 That the Committee agree to the previously appointed Councillors (Mary Burstow and Michael Teasdale) to meet bi-monthly with key stakeholders, the Streetcare Manager and LBS Assistant Parks Manager and Democratic Services Officer to develop the new Management Plan and bid submission and provide regular updates to the Committee via a dedicated agenda item.
7 Financial and Manpower Implications
7.1 It has been recognised in previous meetings of the Joint Management Committee that Officer time will need to be dedicated to this project to ensure completion.
8 Risk Assessment
8.1 The Nonsuch Park Management Plan is an action required under the committee’s risk register.
9 Conclusion and Recommendations
9.1 That the Joint Management Committee notes the results of the 2014 Visitor Survey.
9.2 That the Joint Management Committee notes the results of the 2013/14 Green Flag Assessment.
9.3 That the Joint Management Committee notes the results of the 2009-14 Action Plan.
9.4 That the Joint Management Committee agrees to the Management Plan being updated as part of the HLF bid process by the members of the HLF Working Party.
WARD(S) AFFECTED: All
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Nonsuch Park Visitor Survey 2014
Report prepared for: Nonsuch Park Joint Management Committee
Date: June 2014
Please contact the Epsom & Ewell Borough Council’s Consultation and Communication Team should you require any information on the Nonsuch Park Visitor Survey 2014 Email: [email protected] Page 23 Agenda Item 1 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 2 of 19
Nonsuch Park Visitor Survey 2014
Table of Contents
1. Summary of main findings ...... 3 2. Objectives and methodology ...... 5 3. Respondent profile and equalities monitoring ...... 6 4. Analysis of results ...... 8 5. Frequency of visiting Nonsuch Park ...... 8 6. Method of travelling to Nonsuch Park ...... 8 7. Reasons for visiting Nonsuch Park ...... 9 8. Opinion of various aspects of the park ...... 10 9. Encouraging more use of the park or staying for longer ...... 11 10. Improving visitor experience ...... 17 11. Volunteering opportunities ...... 19 12. Conclusion ...... 19
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Nonsuch Park Visitor Survey 2014 Summary of main findings: The Nonsuch Park Visitor Survey ran for a period of seven weeks (7 March to 25 April 2014). The survey was available in both paper and electronic format. In total, 651 survey responses were received (512 paper based surveys and 139 electronic surveys).
The majority of respondents were female (64%, n=343) and 36% (n=196) were male. Almost a third of respondents (32%, n=180) were over 65 years old. When asked about ethnicity, the majority of respondents (86%, n=482) described themselves as British white or English white. In terms of religious beliefs, six in ten respondents (62%, n=340) said they were Christian
Only eight percent (n=45) of respondents indicated they have a disability according to the Equalities Act of 2010
Almost nine in ten respondents (87%, n=553) indicated that they visit the park on more than one occasion per month - with more than half (55%, n=349) visiting weekly, and over a quarter (27%, n=171) visiting on a daily basis
Almost three quarters of respondents (74%, n=513) travel to the park on foot, one fifth (20%, n=135) travel by car, and 6% (n=39) by bicycle
The most popular reason for visiting the park was to ‘Go for a walk’ (46%, n=253). This was followed equally by ‘Enjoy the flowers/trees,’ and ‘For peace and quiet’ (26%, n=144). However, visiting the park for a ‘Children/family outing’ was most popular amongst the 35- 44 age group
The park’s top three positively rated aspects are: 1. Tree cover (86%, n=530) 2. Grass areas (85%, n=529 ) 3. Accessibility (84%, n=488).
The park’s top three negatively rated aspects are: 1. Sports facilities (34%, n=135) 2. Facilities for children (25%, n=118) 3. Toilets (23%, n=126).
Regarding ‘the park in general,’ eight in ten respondents (81%, n=497) rated the park positively, 17% (n=105) rated the park fair, and only 2% (n=13) rated the park negatively
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The three most prevalent reasons/suggestions for using Nonsuch Park more often or staying for longer include the need for: 1. Children’s facilities or a children’s playground area (17%, n=73) 2. Café improvements (16%, n=69) – including: Café seating, size of café, wider menu/range of food, longer opening hours, better/cheaper prices, and/or improved service 3. Responsible dog control (15%, n=65) – including: Better dog control, the need for dogs to be on leads, dog fouling, multiple dog walkers, and/or less dogs.
The majority of respondents (61%, n=380) indicated they would like to see designated cycle or footpaths in the park
The majority of respondents expressed concerns about multiple dog walking (65%, n=410) and dog fouling (57%, n=355)
When considering improving the visitor experience, the majority of respondents indicated they were knowledgeable about the history of the park (89%, n=570), and consider the park’s heritage to be important (86%, n=545). However, only a minority would like to get involved in protecting and promoting the park’s heritage (24%, n=145), or would be interested in participating in volunteer activities in the park (18%, n=113)
Of the respondents that took part in this survey, 82 people kindly provided their names and contact information for future volunteering opportunities. This information will be passed onto the manager of Nonsuch Park for future volunteering opportunities.
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Objectives and methodology: The survey was conducted by the Epsom & Ewell Borough Council on behalf of the Nonsuch Park Joint Management Committee. The Committee is responsible for ensuring Nonsuch Park meets the needs of local residents, visitors and develops in a sustainable way. As the park’s current management plan is now five years old and requires rewriting, this survey seeks to inform the new plan and how to make the park even better.
Questionnaire Development: The questions were developed in liaison with the Nonsuch Park Joint Management Committee and the subject areas include: Frequency of visiting the park Method of travel to the park Reasons for visiting the park Opinion on various aspects of the park Encouraging more use of the park or staying for longer Improving visitor experience Volunteering opportunities
Methodology: The Nonsuch Park Visitor Survey was launched on 7 March 2014 in both paper and electronic format and ran for a three week period initially. The deadline was extended to 25 April 2014 to boost survey responses. Posters promoting the survey were placed in strategic locations around the park, and paper copies were available from the park’s café. The survey was also promoted on the EEBC’s main website, and promoted via Twitter and Facebook with links to the electronic version: www.epsom-ewell.gov.uk/nonsuchsurvey2014
In total, 651 survey responses were received. Responses to the electronic questionnaires were automatically imported into the survey design and analysis package (SNAP v11). The paper returns were sent to an outside agency for data inputting, then merged with the online version. The results were analysed by the Council’s Consultation and Communication team.
The figures in this report are calculated as a proportion of respondents who answered each question – excluding No Reply responses. Percentages in a particular chart might not always add up to 100%, as this may be due to rounding, or that a respondent is allowed to give more than one answer to the question.
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Respondent profile and equalities monitoring: Age and gender: Respondents were asked their gender and which age group they fit into. The majority of respondents (64%, n=343) were female and 36% (n=196) were male. Eighteen respondents (3.4%) indicated their gender identity was different from the sex they were assigned at birth. Based on age groupings, almost a third of respondents (32%, n=180) were over 65 years old. This was followed by responses from the 45 to 54 age group (21%, n=119), then 35 to 44 age group (20%, n=115), and 55 to 64 age group (18%, n=101). Very few responses were received from people aged under 25 (2%, n=11).
Base: All Male/Female Age respondents 563
65+ 32%
Male 55-64 18%
36% 45-54 21%
35-44 Female 20% 64% 25-34 7%
Base: All 16-24 2% respondents 537
It should be noted that the age and gender profiles remain fairly similar to the previous Nonsuch Park survey (2011, Male: 57%, Female: 41%).
Other demographics: Only eight percent (n=45) respondents indicated they have a disability according to the Equalities Act of 2010. A person has a disability for the purposes of the Act if he/she has a physical or mental impairment which has a substantial and long term adverse effect on his/her ability to carry out normal day-to-day activities.
When asked about ethnicity, the majority of residents (86%, n=482) described themselves as British white or English white. Ethnic Group
British white 65% English white 21% Prefer not to say 3% Irish white 2% Any other white background 2% Chinese 2% Indian 1% Scottish white 1% Welsh white 1% Any other Asian background 1% Any other ethnic group 1% White and black Caribbean 0% White and black African 0% Any other mixed background 0% White and Asian 0% Bangladeshi 0% Pakistani 0% Black or black British Caribbean 0% Black or black British African 0% Any other black background 0% Base: All Gypsy/Irish Traveller 0% respondents 557
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In terms of religious beliefs; six in ten of respondents (62%, n=340) said they were Christian, and 22% (n=118) said they were not religious. When asked about their sexual orientation, 81% (419) said they were heterosexual, 9% (n=47) gay woman or lesbian, 8% (n=40) preferred not to say, 2% (n=11) bisexual, 0.4% (n=2) ‘Other,’ and 0.2% (n=1) gay man. When asked about marital status; 69% (n=368) of respondents were married or in a civil partnership, 14% (n=76) were single, 9% (n=47) widowed, 5% (n=9) divorced, and 3% (n=17) separated. Eight percent of respondents (n=43) said they had been pregnant or on maternity leave in the last two years, whilst 5% (n=27) preferred not to say.
The graphs below illustrate respondents’ profile and equalities monitoring statistics:
Religion or Belief Sexual Orientation Gay Christian 62% woman/ No Religion 22% lesbian, Prefer not to say 9% Hetero- 9% sexual/ 19% Any other religion or belief 2% straight Prefer not Sikh 2% 81% to say, 8% Buddhist 1% Bisexual, Hindu 1% 2% Other, Jewish 1% 0.4% Base: All Base: All Gay man, Muslim 0% respondents 520 0.2% respondents 548
Marital status Have you been pregnant and/or on Separated maternity leave in the last two years? 3% Prefer not Divorced to say, 5% 5% Yes Widowed 8% 9%
Single Married/ 14% Civil partner- No ship 87% 69% Base: All Base: All respondents 537 respondents 523
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Analysis of results: Frequency of visiting Nonsuch Park: Almost nine in ten respondents (87%, 553) indicated that they visit the park on more than one occasion accusation per month - with more than half (55%, 349) visiting weekly, and over a quarter (27%, 171) visiting on a daily basis. 11% (71) of respondents stated they visit the park at least two or three times a year, with only 1% (15) visiting less than once a year, or not at all.
How often do you visit Nonsuch Park?
Less than once a year 1% 2 or 3 2 or 3 2 or 3 Daily times a week times a month times a year 27% 28% 32% 11% Never 1%
More often Less often Base: All respondents (639)
The frequency of visiting the park remains broadly similar to responses received in the 2011 survey, which also reported the largest portion of people visiting the park at least once or twice a week, if not most days, or every day.
Method of travelling to Nonsuch Park: Almost three quarters of respondents (74%, 513) travel to the park on foot. One fifth of respondents (20%, n=135) travel to the park by car, and 6% (n=39) travel by bicycle. Less than 1% of respondents travel to the park by bus/coach (n=3), by train (n=2), or motorcycle (n=1). None of the respondents reported they travel to the park by wheelchair (motorised or non- motorised).
How do you normally travel to the park?
Car 20% Bus/Coach Bicycle 0.43% 6% Other 0.87% On foot Train 74% 0.29% Motorcycle 0.14% Wheelchair Base: All respondents 633 0.00%
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Reasons for visiting Nonsuch Park:
This section looks at the reasons for visiting the park (respondents were asked to choose up to three reasons). The most popular reason for visiting the park was to go for a walk (46%, n=253). This was followed equally by ‘Enjoy the flowers/trees’ and ‘For peace and quiet’ (26%, n=144). Additional reasons for visiting the park include:
Get fresh air (22%, n=123) As a short cut (8%, n=44) Volunteering activities (2%, Visit Café (22%, n=120) Meet friends (7%, n= 36) n= 11) Relax or think (20%, n=112) To use the allotments (5%, On a break from Children/family n=26) work (2%, n=10) outing (20%, n=110) Sit and relax (4%, n=20) Other* (1%, n= 5) Walk the dog (18%, n=99) Attend events (3%, n=15) Guided walks/talks (1%, To keep fit (17%, n=94) To eat picnic (3%, n=14) n=4) See birds/wildlife (13%, Play sports (2%, n=11) Visit children's n=70) nursery (0.4%, n= 2) Ride a bike (12%, n=64)
* An analysis of the ‘Other’ category includes the following reasons: Cycle touring club Work Park runs Running Running (park run).
The chart below illustrates popular reasons for visiting the park:
46% Why do you visit the park?
26% 26% 22% 22% 20% 20% 18% 17% 13% 12% Base: All respondents 548 8% 7% 5% 4% 3% 3% 2% 2% 2% 1% 1% 0.4%
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The reasons for visiting the park remain similar to the responses received in the 2011 survey, although the order of preference has changed slightly:
Comparison of popular reasons for visiting the park 2014 & 2011 2014 Nonsuch Park Survey: 2011 Nonsuch Park Survey: 1. Go for a walk 1. Get some fresh air 2. (Tie) ‘Enjoy the flowers/trees’ 2. For a walk + ‘For peace and quiet’ 3. Enjoy the beauty of the surroundings 3. Get fresh air 4. (Tie) Enjoy flowers/trees + To keep fit 4. Visit Café 5. (Tie) For peace and quiet + Walk the dog 5. Relax or think
When looking at the age profile of the top seven reasons for visiting the park, visits to the park are most popular amongst the 65+ age group. However, visiting the park for ‘Children/family outing’ or to ‘Visit Café’ is more popular amongst the 35-44 age group (see chart below).
90 Age profileing of 80 the Top 6 reasons for visiting the park 70 Go for a walk 60
Enjoy the 50 flowers/trees For peace and quiet 40
Get fresh air 30
Children/family 20 outing Visit Cafe 10
0 16-24yrs 25-34yrs 35-44yrs 45-54yrs 55-64yrs 65+ yrsBase: All respondents 484
Opinion of aspects of the Park: This section looks at peoples’ opinions relating to various aspects of the park. The three most positively rated aspects include: Tree cover (86%, n=530) Grass areas (85%, n= 529) Accessibility (84%, n=488).
The three most negatively rated aspects include: Sports facilities (34%, 1 n=35) Facilities for children (25%, n=118) Toilets (23%, n=126). Agenda Item 1 Page 32 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 11 of 19
The graph below illustrates the full list of respondents’ opinions relating to the park:
What is your opinion of the following relating to the park?
Car parking 56% 34% 10% Sports facilities 27% 39% 34% Protection nature/wildlife 59% 31% 11% Facilities for children 40% 36% 25% Information and signs 58% 34% 8% Accessibility 84% 15% 2% Dog bins 47% 39% 15% Litter bins 46% 45% 9% Condition of paths 43% 40% 18% Park security 48% 37% 15% Path sweeping 61% 29% 10% Litter collection 72% 25% 4% Range of visitor facilities 42% 44% 14% Flower/shrub displays 72% 22% 6% Tree cover 86% 12% 2% Grass areas 85% 12% 3% Toilets 36% 41% 23% Cafe 73% 21% 5% Seating 47% 35% 18%
Positive Rated it Fair Negative Base: All respondents
When asked about ‘the park in general,’ eight in ten respondents (81%, n=497) rated the park positively, 17% (n=105) rated the park fair, and only 2% (n=13) rated the park negatively.
What is your opinion of the park in general?
Positive Rated it Fair 81% 17% Negative, 2% Base: All respondents 615
Visiting or staying for longer: This section looks at reasons or suggestions for using Nonsuch Park more often or to stay for longer. The three most prevalent reasons include the need for: 1. Children’s facilities or a children’s playground area (17%, n=73) 2. Café improvements (16%, n=69) 3. Responsible dog control (15%, n=65).
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Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?
17% 16% 15%
10% 10% 10% 9% 7% 4% 4% 4% 2% 2% 2% 1% 1% 1% 1%
Base: All respondents 441
When drawing comparisons with the 2011 survey; both café improvements and the need for a children’s play area remain the top two reasons for encouraging people to use Nonsuch Park more often or to stay for longer. Also, the need for responsible dog control has risen from fifth place in the 2011 survey to third place in the 2014 survey.
A more detailed analysis of the literal responses are listed below:
An analysis of, “Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?” (Base 441): Groups: Major Themes: Examples: 1. Children's Almost one sixth (16%, Naturalistic children's playground facilities/ n=73) of respondents A clearly designated and well maintained children's playground cited the need for play area area children's facilities or a More areas for the kids to play in such as an adventure children’s playground trail or adventure playground area I would love to see some of the wood from the fallen trees used to create a play area for children in one of the low footfall areas A nice swing park for young children More play areas for children - swings, climbing frames, etc.
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An analysis of, “Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?” (Base 441): Groups: Major Themes: Examples: 2. Café improve- Secondly, (16%, n=69) I think more should be made of the Cafe area, especially ments respondents cited the more seating need for Café A nice cafe/restaurant with varied menus and more improvements. This room/space to sit outside (terrace) included a range of More seating at the cafe and a wider menu responses: Café seating, More efficient service in the cafe and better seating size of café, inside and out of the cafe area wider menu/range of Better choice of food at the café food, longer opening Cafe having longer opening hours hours, better/cheaper If the cafe opening hours were extended prices, and/or improved Cheaper café service. The price charges at Bovingdons at the cafe are too high. £2.50 for a slice of cake is extortionate Fairer prices at the cafe.
3. Encourage Thirdly, (15%, n=65) Dogs to be kept under better control by owners responsible respondents cited the Encourage or enforce responsible dog handling. I have dog control need to encourage been chased by uncontrolled dogs far too many times responsible dog control. I have a dog but am often afraid and intimidated by large This included a range of numbers of dogs being walked by professionals and responses: The need for others. I avoid the morning completely. More policing of better dog control, the dog fouling needed need for dogs to be on Making it safer and not allowing dog walkers to have leads, dog fouling, packs of dogs all running over at my one dog! multiple dog walkers, Fewer dog walkers with packs of dogs and/or less dogs. If people with dogs were more responsible for them or dogs on leads and 'no no' for dog walking companies Too many places with dog mess and dangerous dogs running around There are too many dogs, and professional dog walkers, and the park is littered with excrement.
4. Path improve- 10% (n=45) of Paths are not kept clear of leaf chutney. In some months ments/ kept respondents cited the of the year the paths are unsafe and unusable by cyclists clean need for pathway Wider paths so kids can cycle/scoot without meeting improvements and the pedestrians head first need to keep the paths Making the paths less waterlogged in the winter. They clean. get far too muddy, the deep puddles cover the width of path and people are forced to walk/cycle on the grass which becomes another mud-bath Better drainage on paths Some paths get very muddy in wet weather. Drains need to be kept clear.
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An analysis of, “Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?” (Base 441): Groups: Major Themes: Examples: 5. Picnic tables & 10 % (n=45) of Picnic style seats with attached tables so you can sit seating respondents cited the around with a family rather than on a line on a bench need for picnic tables (floor impractical for elderly), and can work with laptop and more seating and books etc. more seating dotted around to relax in comfort More benches along walkways to rest on.
6. 'No' or 'Other' 10% (n=45) of Better weather! respondents cited Could you arrange for more sunshine either ‘No’ or a More free time response that was not Lack of people to go with me! categorised Perhaps some drinking water fountains around the park It is too crowded now - too touristy.
7. Like the park 9% (n=38) of Not really - I like it as it is as it is respondents cited they Keep it as it is are happy with the park No, happy with the Park as it is as it is No. Park is just great as it is.
8. More events/ 7% (n=31) of More events in the summer. Boot sales activities respondents cited the More to see and do - e.g. interpretive trails, activities need for more activities More organised family activities and events One off events, jousting, archery medieval fairs etc.
9. Toilet 4% (n=19) of The much needed upgrade and maintenance of the toilet improvements respondents cited the facilities (especially in the Café area) and includes need for toilet facility cleaning at specified times during the day improvements, Better toilets with baby change facilities including additional More toilets more widely distributed, cleaner toilets toilets. Toilets need more frequent attention due to heavier human traffic.
10. More cycling 4% (n=18) of A running track or route, and bike track or route, and a trails/ walking respondents cited the walking route with information about the park as you routes need for more cycling walk around trails and walking Signposted walks, e.g. 3km walking route routes. Provide a circular walk or trail for walking and cycling around the park from the A24 car park Dedicated cycle paths A circular walking route (or routes) to avoid having to return to the same route by starting point.
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An analysis of, “Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?” (Base 441): Groups: Major Themes: Examples: 11. Parking 4% (n=17) of More car parking because it gets extremely busy on improvements respondents cited the weekend mornings so we tend to go elsewhere for / vehicle need for parking our walk control improvements or better Better bigger car parks vehicle control Re-surfacing the London Rd car park Pave or tarmac fully the car parks I think something should be done about the speed that some cars drive at from the main gates to the house. Speed signs are not enough.
12. Greater 2% (n=11) of History and heritage. The original site of the Nonsuch history/ respondents cited the Mansion could be a heritage site or of heritage/ need for greater history, historical importance publicity heritage, or publicity Take advantage of the Nonsuch palace history about the park More awareness of events of things going on in the museum Would also be historically interesting to have boundaries of Nonsuch Palace marked out in a sympathetic way to get better idea of scale and location and foster interest A clearer definition of the site of the Henry VIII Palace. Need to embed some stones (setts) delineating the walls of the palace.
13. More trees/ 2% (n=10) of I would love to have more and different trees attractive respondents cited the More flowering areas planting need for more trees and More planting both formal and informal greater variation in More formal gardens. planting 14. Less litter/ 2% (n=10) of Better litter collection; better control over commercial noise/ respondents cited activities in the park (such as the British Military Fitness crowding concerns with litter, groups that create too much noise) noise or crowding The priority should be given to peaceful recreation, not noisy sport Not so many rowdy games If it were not so crowded, no development please.
15. Increased 1% (n=6) of It would give a greater sense of security if more staff security/ respondents cited the were patrolling policing/ need for increased Better roads and pavements, cleaner park, wardens security, policing, or better security wardens Park security - motorbikes often heard in the park! Security of area.
Page 37 Agenda Item 1 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 16 of 19
An analysis of, “Can you think of one thing that would encourage you to use Nonsuch Park more often or stay for longer?” (Base 441): Groups: Major Themes: Examples: 16. Less vehicles 1% (n=5) of Less cars and better access for walking into the park respondents cited the Fewer motor vehicles driving to the Mansion House and need for less vehicles the adjacent car park Do not expand car parking Reduction in motor traffic.
17. Wildlife 1% (n=5) of Dedicated wildlife areas.... bird hide, maybe? protection respondents cited the Better protected wildlife/birdlife area Dedicated need for wildlife Better protection for wildlife wildlife & protection or dedicated Reinstate the bird aviary. recreation wildlife & recreation areas areas
18. Larger park/ 1% (n=5) of If it was larger Lakes respondents cited the If it were possible, a lake with ducks, etc. need for a larger park or If the soak away for water was a proper pond, attracting a park with lakes/pond birds and other wildlife.
Agenda Item 1 Page 38 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 17 of 19
Improving visitor experience: This section looks at how much people agree with various statements which describe different ways to improve the visitor experience of Nonsuch Park:
1. Do you know about the history of the park? 2. Is the heritage of the park important to you? 3. Would you like to get involved in protecting and promoting the park's heritage? 4. Would you be interested in participating in volunteer activities in the park?
1. Do you know about 2. Is the heritage of the the history of the park? park important to you?
No No 11% 14%
Yes Yes 89% 86% Base 639 Base 634
3. Would you like to get 4. Would you be interested in involved in protecting and participating in volunteer promoting the park's heritage? activities in the park? Yes Yes 18% 24%
No No 76% 82% Base 606 Base 612
From the responses above, it can be seen that the vast majority of respondents are knowledgeable about the history of the park (89%, n=570), and consider the park’s heritage to be important (86%, n=545). However, only a minority would like to get involved in protecting and promoting the park’s heritage (24%, n=145), or would be interested in participating in volunteer activities in the park (18%, n=113).
The 2011 survey shows a similar pattern, with only a minority interested in joining ‘Friends of the Park Group,’ or are interested in participating in volunteer activities in the park.
Page 39 Agenda Item 1 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 18 of 19
5. Would you like to see designated cycle/footpaths in the park?
5. Would you like to see designated cycle/footpaths in the park?
No 39% Yes 61%
Base 621 The majority of respondents (61%, n=380) indicated they would like to see designated cycle or footpaths in the park. Pathway improvements also scored fourth place when people were asked about one thing that would encourage them to use Nonsuch Park more often or to stay for longer (see page 12, ‘Visiting or staying for longer’).
The 2011 survey also reported a greater portion of people in agreement for designated cycle/footpaths.
6. Do you have any concerns about dog fouling in Nonsuch Park? 7. Do you have any concerns about multiple dog walking in Nonsuch Park?
6. Do you have any concerns 7. Do you have any concerns about dog fouling in Nonsuch about multiple dog walking in Park? Nonsuch Park?
No No 35% 43% Yes 57% Yes 65%
Base 625 Base 632
From the responses above, it can be seen that the majority of respondents express concerns about dog fouling (57%, n=355) and multiple dog walking (65%, n=410). Encouraging responsible dog control was also the third most frequent concern when people considered reasons for using the park more often or staying for longer (see page 12, ‘Visiting or staying for longer’).
The 2011 survey shows a similar pattern, with a greater portion of people expressing concerns about dog fouling and multiple dog walking in the park.
Agenda Item 1 Page 40 NPJMC 20 OCTOBER 2014 ITEM 05 ANNEXE 1 Page 19 of 19
Volunteering opportunities: In response to the question on getting involved in volunteering activities for the park, 82 people kindly provided their names and contact information. This information will be passed onto the manager of Nonsuch Park for future volunteering opportunities.
Conclusion: The results of the survey show that people visit the park on a regular basis. Almost nine in ten respondents visit the park on more than one occasion per month - more than half visiting weekly, and over a quarter visiting on a daily basis. Most people travel to the park on foot, which would suggest they live nearby, or in close proximity to the park. Visiting the park for a walk and to enjoy the flowers, trees, fresh air, peace and quiet, and to visit the café were among the top reasons for visiting the park. Whilst the age profile of respondents shows that almost a third of respondents are over 65 years old, visiting the park for a children/family outing or to visit the café is more popular amongst a younger age group (35-44 age group).
The most positively rated aspects of the park include its tree cover, grassy areas, and accessibility. Whilst the vast majority of respondents’ opinion of the park was positive (81%, n=497), the lack of sports facilities, facilities for children, and the park’s toilets were scored negatively.
Respondents have suggested the need for children’s facilities or children’s playground in the park, as well as café improvements, and responsible dog control as the top three reasons/suggestions for using the park more often or staying for longer. The majority of respondents also indicate the need for designated cycle/footpaths, and express concerns about multiple dog walking, and dog fouling.
As a result of the survey, 82 people have kindly provided their names and contact information for future volunteering opportunities. Overall, the Nonsuch Park Visitor Survey is very positive with a few developmental areas identified. Page 41 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
Green Flag Award 2013/2014
Name of Site – Nonsuch Park, Cheam Managing Organisation – Epsom & Ewell Borough Council, for Nonsuch Park Joint Management Committee
Bandscores
Desk 0-9 10-14 15-19 20-24 25-30 Assessment Field 20-29 30-39 40-44 45-49 50-54 55-59 60-64 65-70 Assessment Overall 30-44 45-54 55-59 60-65 66-69 70-74 75-79 80+ score
Status: PASS Overall Band Score: 75 - 79
Desk Assessment Feedback Band Score: 20- 24
Criteria Strengths Recommendations
Presentation Management plan is focused on When plan is updated, look to make site, its contents, needs and future more use of schematic maps and opportunities; the plan is concise diagrams to present ongoing or future and clear; balance between actions, possibly on a year by year’s managing the past and planning for basis? This could help explain what the present and future is good. actions are proposed and helps prioritise resources, which will help Good structure to show staff and management management objectives and priorities Plenty of potential, when plan is reviewed, to show progress and priorities with pictures, so make the most of the opportunity Health, Safety Good overview of priorities and Again, when plan is next updated, & Security actions to promote a safe site and identify current issues and priorities or maximise opportunity for health actions to address these; increasing and wellbeing. Acknowledges use for sports offers both benefits and challenges regarding dog walking challenges, so plan should look at and cycling, and identifies some how to provide the required balance opportunities to address these Agenda Item 1 Page 42 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
Maintenance Plenty of information, and to the As certain facilities mature or age, e.g. of equipment, right degree of detail, on the trees, landscapes, buildings, reviewed buildings management of facilities, plan could look at how these will be & landscape equipment and actions to addressed to retain, replace or protect/manage key heritage, improve, within available resources. ecological and landscape assets HLF funding, if achieved, could offer a significant opportunity to set out and deliver tangible actions to achieve these priorities Litter, Good overview of actions to No comments Cleanliness, maintain cleanliness standards, Vandalism and address any issues relating to litter or vandalism Environmental Excellent summary of realistic Plan should look to review and update Sustainability actions to promote sustainability, on successes with current such as the recycling and reuse of sustainability activities, and identify timber on site, and policies on the future opportunities – a great composting/mulching of green and opportunity when plan is next vegetative waste. reviewed, or simply add as an appendix if any ‘quick wins’ appear Heritage and Plan recognises and respects the Managing an increasingly mature site, Nature complex heritage and nature especially heritage landscape or Conservation conservation value of the whole ecological features, will be site, and tries to set realistic challenging, so plan offers the actions to protect and promote this. opportunity to identify priorities and how these will be addressed. Role of Nonsuch Voles and Friends Hopefully HLF funding, if successful of Nonsuch Park is recognised and can help achieve this, so plan should plan provides structure for them to help inform and direct the basis of any work with JMC to ensure sensible present or future funding bids objectives are delivered Community Plenty of evidence of community Plan could review all past community Involvement involvement, not just in promoting activities and be used to help the park’s rich heritage, but in recognise achievement, but also help delivering tangible outcomes, e.g. set out what their future roles and the Nonsuch Voles, Friends and priorities should be. As assets mature Natural Woodlands scheme. in age and use, this could be Priorities set for and by community challenging but it also offers are realistic and achievable enormous benefits and can ensure resources are allocated to help staff and management in their own work Marketing Good website, supported by a Difficult for any plan to encapsulate all Strategy range of promotional materials. the ways a site is marketed and Delivery of new information and promoted, so an appendix to the plan, entrance signage has certainly summarising these could be useful, helped maximise marketing and it can be amended easily, year by year to reflect progress
.
Page 43 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
Overall Management of such a large and As the site moves forward, Management complex site will always be management structures will need to complicated, but plan presents the reflect new challenges and needs key functions and roles very well (e.g. increasing visitor numbers, impacts from sports or greater use of the Mansion House for events or income). Reviewing the plan gives an opportunity to identify new ways to manage these challenges; if and when a HLF funding bid is made, plan will be critical in helping show how such funds will be allocated and on what basis, so see this as a priority for future action. Additional Comments
A management plan should ‘live’ and be readily useable, so look at ways to explain priorities and actions in a visual or self-explanatory way; use of maps (schematic or otherwise), and tables/flowcharts, could help inform and direct activities, both present and future. It can also help identify where additional resources (including funding) are needed, so forming the basis of any successful future applications
Agenda Item 1 Page 44 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
Field Assessment Feedback Band Score: 55 - 59
Criteria Strengths Recommendations
A Welcoming Excellent parking provision and Focus on keeping entrances and Place plenty of access points/paths to sightlines open and attractive; first maximise flow of visitors to key impressions last and it also helps to features and assets. New direct users to where the site needs entrance signage is a major them, or to manage people away from achievement and they will have a risk areas or those which are powerful impact on how site is experiencing too much pressure. found, used and managed Further opportunities for internal Sightlines across most of site are interpretative signage to explain key very good, which enables visitors features, including landscape or to see and focus in on what they wildlife ones, so maximise any want and wish to use. Setting for opportunities to deliver this. The site the mansion and the formal doesn’t need any external directional gardens is excellent. signage as it’s too big and too porous for this to have any benefit. Healthy, Safe Considerable effort being made to As park grows ever more popular, and Secure keep sightlines open and promote there will be inevitable pressures on natural surveillance wherever paths and hardstanding so allocate possible. Paths and walls being resources to address any major risks. maintained well within resources; pathway up from central area to Woodland and scrub areas will always Cheam Recreation Ground need managing, but assess and through wooded area is an prioritise those that impact most upon excellent success story, with input users or public safety – the perennial from the Nonsuch Voles and staff. balancing act!
Park is clearly well used for As some trees mature and become a informal sport and fitness risk, manage, reduce or remove to activities, and features being well address this, but keep a sensible managed to contain and adverse balance between safety and impacts. Clearly a growing issues protecting the site’s heritage and but management are aware and ecological value using resources to address this Clean and Excellent standards of cleanliness Old or ageing features (e.g. trees, Well Maintained and no evidence of neglect or paths, concrete kerb edgings or persistent problems relating to fencing) will always pose a challenge graffiti or vandalism in terms of keeping them maintained; clearly any HLF bid should aim to Resources clearly being targeted target these so that they are replaced at ensuring critical assets and or improved so as to help reduce or areas popular with public are well eliminate future maintenance burdens. maintained. Recent developments Staff have a sound overview of what in use of mansion and grounds needs attention so make the most of benefiting maintenance standards their knowledge and ideas as to what Page 45 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
and overall feel of the site will work in any funding bids Sustainability Excellent programme to maximise Future use of area presently occupied the reuse of timber and woodland by old greenhouses should include a products (e.g. the Natural sustainability function, e.g. water Woodlands scheme), with a conservation, greenwaste recycling or sound commercial focus. Strong environmental education, and will be a emphasis on recycling throughout critical part of any successful HLF bid. the site, including reducing energy and water use. As part of any future funding allocations, including HLF funding, Even though water flow/flooding identify opportunities to minimise can pose problems, site managed energy and water demand. However, to help address any impacts; where planting is concerned, respect grassland areas, woodlands and existing heritage formal bedding, but boundary features managed to look at other areas where low water provide floodwater retention and demand landscaping can be mitigate for risks to both park and accommodated? surrounding properties Conservation Sensible actions in place to Future funding should ensure heritage and Heritage protect and manage existing formal planting in grounds is retained, heritage assets, e.g. trees, formal but look at other opportunities to bedding and walls/buildings. include naturalised features where appropriate (e.g. boundaries, walls The displays in the Museum are and woodland copses). Great excellent and informative and the opportunity for more internal new model of Nonsuch Palace is interpretative signage to explain why a major success story in helping certain features are there and how explain the park and its context they are managed
Practical activities in place to Keep up the excellent work regarding manage and improve natural nature conservation; reviewed assets, such as woodlands, management plan should set out grasslands and boundary habitat. future priorities so that staff/volunteer Role of staff, Nonsuch Voles, resources are targeted at where they Natural Woodlands and Lower are needed to protect/improve these Mole Project clearly evident and critical assets having a powerful impact Community Strong community involvement in As site matures and ages, community Involvement the overall management and sue will play a crucial role in not only of the whole site; volunteers are helping managing these assets, but clearly being used where their also in securing resources to remove, skills and enthusiasm will have replace or improve them. Potential for the greatest impact. The role of a future workshop/review, which can the Friends and Nonsuch Voles is be set out in an updated plan, in to be strongly commended which management and community decide where the future priorities line and how these will be addressed. Marketing Site is surprisingly well marketed Risk that over-marketing could place on the ground, with good sue of undue pressures on existing site information where it is required. capacity and quality, so keep under Agenda Item 1 Page 46 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ANNEXE 2 20 OCTOBER 2014 ITEM 05
New entrance signage will be careful review and assess what is critical in maximising marketing appropriate, when and how Management JMC clearly important in helping Managing a major heritage asset (the provide a common focus in how mansion and palace remains) and a the site is actually managed on growing events venue (the mansion) the ground, and community within a functional public open space partners understand and will always be a major challenge, so contribute to this process. regular reviews of both management plan (backed up by customer/visitor Resources are always limited, but surveys) and management activities, staff and community clearly will be crucial in deciding what future allocating them to where they are actions are needed and where., so actually needed and can justify that resources are used to the this by evidence on the ground maximum benefit for all
Future funding (including any HLF bid) will be crucial in securing resources to ‘fireproof’ the whole site from the adverse impacts of all these demands, and help cope with the growing popularity of the mansion house as a events and visitor attraction. Important to thoroughly review what has been done by staff and community in the past and present to inform any future funding allocations, so that a robust forward strategy is securely in place Additional Comments
A large and very complex site with an incredible mixture of heritage assets (buildings, boundaries, landscapes and formal planting) along with numerous ecological and landscape features. Managing such a site is always difficult, but management and community are doing a sterling job and many of the site’s needs are being met. The future will be challenging, but with a reviewed management plan, when appropriate, and setting future priorities, prospects remain good to ensure standards and successes continue to be met. Staff and community deserve raise for all of their hard work and teamworking.
NPJMC 20 OCTOBER 2014 ITEM 05 Annexe 3
Nonsuch Park Management Plan - Action Plan 2009 - 2014
Target Funding Status Action Required Responsibility Notes Date Source Enter into a lease agreement with the Park The beekeepers decided not to enter into an agreement to beekeepers to run an apiary from the 2011 Management/Property n/a run an apiary from here. former aviary site and Estate Manager
Build a team of volunteers dedicated to The Nonsuch Voles are now well established and have the grounds maintenance and habitat 2011 Park Management n/a already carried out a range of improvements in the park. management functions of the park
Working party was set up in 2010 consisting of reps from Set up a steering group to formalise the Ongoing Park Management the BMX group, officers and Councillors and the group has n/a Page 47 unofficial BMX earth-based jumps area met several times since.
Discuss options for the proposed fencing around the BMX jumps area with the A new wooden fence was erected around the jumps area in 2011 Parks Management External Funds Lower Mole Project and Nonsuch Watch 2012 following consultation. and then proceed with its installation
Awareness days have been held every September since 2009 Hold a park awareness day in September Ongoing Park Management and have proved a great success. They are expected to Revenue 2010 continue indefinitely.
To hold an annual dog education event To continue to be held annually as part of the annual
including advice on dog handling and dog 2011 Park Management Revenue Agenda Item 1 Awareness Day in September. fouling
Property and Estate A suitable tenant, a children’s nursery, has now been found Seek a suitable tenant for the Nursery 2011 Manager/ Park for The Nursery Lodge and has been operating since Revenue Lodge Management Autumn 2013. NPJMC 20 OCTOBER 2014 ITEM 05 Annexe 3 Agenda Item 1
Target Funding Status Action Required Responsibility Notes Date Source Palace logo redrawn. Some directional signs produced for the Ewell Road end of the park. Sign audit carried out in Review the branding and signage of the Revenue/Exter 2014 Park Management June 2013 and some signs have agreed to be removed and site nal funds others cleaned. New visitor information boards will be installed at the three main park entrances in 2014. Work with the Friends and other New noticeboards installed in 2014, other literature/ signage Revenue/Exter stakeholders to produce new literature 2012 Park Management could form part of HLF bid. nal funds and interpretation for the park
Review and improve the condition of the 2011 Park Management Completed 2012 Revenue public toilets
Produce a woodland management plan for Page 48 2012 Park Management Completed Grant funding the park Carry out a review of park benches 2013 Park Management Completed Revenue When Increase the number of benches in the Revenue/Spons funds Park Management 5 rustic benches installed in 2010. park orship allow Seek Forestry Commission grant funding in conjunction with the Lower Mole Project to manage suitable parts of Funding granted for works. Coppice work has been 2011 Parks Management Grant funding Nonsuch as a Living Woodland, to include undertaken in accordance with approved plan. coppicing, small group felling and ride works. Review ground maintenance in the park, Integration of Nonsuch Park staff into the new Streetcare and investigate whether operations could 2011 Park Management Department has been completed. The operations in the Revenue be carried out by mobile gangs working in park are now carried out by mobile gangs. other EEBC parks
Carry out a comprehensive park survey, Completed. Survey undertaken in Autumn 2011. Analysis incorporating the views of both users, 2010 Park Management Revenue of the results presented at the Nonsuch JMC in April 2011. non-users and key stakeholders NPJMC 20 OCTOBER 2014 ITEM 05 Annexe 3
To work towards obtaining Green Flag 2014 Park Management Completed. Green Flag Award achieved in 2012. Revenue accreditation for the park Target Funding Status Action Required Responsibility Notes Date Source In progress. The Lower Mole Project has submitted an Secure internal and external funding to When expression of interest to the SITA trust to obtain funding to implement various improvements in the funds Park Management restore the Balancing Pond and the Round Pond in the park. Revenue park, such as the creation of a sensory allow Restoration of the Pond in the Formal Garden and creation garden and the refurbishment of the pond of a sensory garden could form part of an HLF bid. Standardise the design of litter bins 2011 Park Management Litter bin replacement programme in progress. Revenue Initial site meeting held with the HLF in January 2013 following submission of pre-application in December 2012. Develop a Heritage Lottery Fund bid for 2012 Park Management Stakeholder meeting held in late Spring 2013 to try to define Revenue the park Page 49 the project. First stage application to be worked on during 2014 with the aim of submitting this in 2015/16 Seek funding for a new lift at the Mansion Property and Estate A capital improvement bid was made for the works in 2012, House to provide sufficient and DDA 2011 Manager/ Park however this was unsuccessful, therefore funding needs to Capital compliant access to the mezzanine level Management be sought for this. and first floor to facilitate a future letting Enter into a formal lease agreement with Park the Friends of Nonsuch for the 2011 Management/Property In progress Revenue accommodation they occupy. and Estate Manager Meet with the Friends of Nonsuch and Ongoing Park Management Ongoing Revenue other tenants on a regular basis. Property and Estate Work with stakeholders to market all In progress. The Nursery Lodge is now leased out; the 2011 Manager/ Park Revenue remaining unoccupied areas London Road Lodge has been actively marketed. Management Agenda Item 1
When In progress. The Lower Mole Project has submitted an Carry out a further clearance of the funds Park Management expression of interest to the SITA trust to obtain funding to Revenue balancing pond allow restore the Balancing Pond and the Round Pond in the park. NPJMC 20 OCTOBER 2014 ITEM 05 Annexe 3 Agenda Item 1
Meet the recommendations set out in the When Habitat Management Plan 2006 and funds Park Management In progress. New plan will be presented in January 2015 Revenue produce an updated version allow Target Funding Status Action Required Responsibility Notes Date Source When Revenue Carry out a survey of the historic wall at funds Park Management Outstanding /capital/externa the banqueting site allow l Review provision of play facilities in Revenue Nonsuch Park based upon findings of 2012 Park Management Outstanding /capital/externa recent visitor survey l When Revenue Carry out a traffic management study for funds Park Management Outstanding /capital/externa the park allow l Page 50 Property and Estate Devise an action plan for the park’s 2011 Manager/ Park Outstanding Revenue buildings Management
Develop and produce an events strategy 2011 Park Management Outstanding Revenue for the park Park Management and Review the existing park byelaws 2012 Outstanding Revenue Legal Team Work with the Friends of Nonsuch to Revenue or 2011 Park Management Outstanding provide a Book of Remembrance Capital When Revenue Complete upgrade of the fencing around funds Park Management In progress /capital/externa the garden allow l Minor works undertaken already. More improvement When Revenue Improve the condition of roadways and works were undertaken at the Ewell Road gate in 2013, and funds Park Management /capital/externa pathways in the park quotes have been obtained in January 2014 for works to the allow l central car park.
Page 51 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 05 20 OCTOBER 2014 ANNEXE 4
Sample Template for Revised Nonsuch Park Management Plan
CONTENTS
INTRODUCTION • Vision • Objectives
Part 1 - WHERE ARE WE NOW? Outline of Part 1 • Policy context • Site description o Brief description of the park o Historical background o More recent developments • Ecology • Geology • Hydrology • Archaeology • Built structures and infrastructure • Organisational context o Current management and maintenance arrangements o Environmental Management o Woodland Management • Community context o Surrounding community o Current users o Community consultation o Community involvement • Marketing and promotion
Part 2- WHERE DO WE WANT TO GET TO? Outline of Part 2 • A welcoming place Welcoming o Good and safe access o Signage o Equal access for all • Healthy, safe and secure o Safe equipment, facilities and infrastructure o Personal safety in the park o Dog fouling o Appropriate provision of facilities o Quality of equipment, facilities and infrastructure • Clean and well-maintained o Litter and waste management o Grounds maintenance and horticulture o Buildings, facilities and infrastructure maintenance o Equipment maintenance • Sustainability o Environmental sustainability o Arboriculture and woodland management • Conservation and heritage Agenda Item 1 Page 52 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 05 20 OCTOBER 2014 ANNEXE 4
o Conservation of natural features, wild fauna and flora o Conservation of landscape features o Conservation of buildings and structures • Community involvement • Marketing o Marketing and promotion o Provision of appropriate information o Provision of appropriate educational/interpretation information • Management • HLF Parks For People Project (example ideas) o Restore ponds o Restore Walled Garden features o Maintenance and interpretation of Park Heritage o Restore footpaths and create cycle paths o Improvement of the main park entrance and roadways o Improve signs and interpretation o Restore walled garden o Create a community ecology centre • Management and Maintenance Implications of HLF Works
Part 3- HOW ARE WE GOING TO GET THERE? Outline of Part 3 • Action Plan Part 4- HOW WILL WE KNOW WHEN WE HAVE ARRIVED? Outline of Part 4 • Measuring our success • Update on current projects • Annual Management & Maintenance Plan • Maintenance Operations o Soft Landscape o Season and Frequency • Summary o 8.1 Beds and borders o 8.2 Objectives o 8.3 Planning Routine o 8.4 Operations o 8.5 Maintenance Targets o 8.6 Summary of All Operations • Hard Surfaces Maintenance Operations • Maintenance: Structures, buildings, walls, fences etc • Furniture • Ground Inspection Checklist • Monitoring Plan and Review Appendices . Appendix A Annual Works Programme . Appendix B Tree Management and Maintenance . Appendix C Habitat Management Plan . Appendix D Woodland Management Plan . Appendix E Building Maintenance Plan . Appendix F Historic Plans Page 53 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 05 20 OCTOBER 2014 ANNEXE 4
. Appendix G Pre-Construction Detailed Maintenance Schedules (HLF projects) Agenda Item 1 Page 54 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 06 20 OCTOBER 2014
DITCH AT REAR OF WICKHAM AVENUE
Report of the: Assistant Parks Manager, London Borough of Sutton Contact: Dominic Aslangul Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Other available papers (not attached):
REPORT SUMMARY To advise the Joint Management Committee of the proposed method of alleviating the flooding problem affecting properties in Wickham Avenue.
Notes RECOMMENDATION (S)
(1) That the Joint Management Committee notes the contents of the report.
(2) That the Joint Management Committee supports the proposal to alleviate the flooding problem affecting the back gardens of properties in Wickham Avenue using £2,280 of monies held within the 2014/15 Nonsuch Park JMC revenue budget.
1 Background
1.1 The ditch runs along the edge of Nonsuch Park behind the properties in Wickham Avenue. The boundary fence line located between the properties’ back gardens and the ditch denotes the Borough boundary dividing Epsom & Ewell Borough Council from the London Borough of Sutton. Wickham Avenue is located in Nonsuch Ward, London Borough of Sutton.
1.2 The ditch is designed to carry the water along to an outfall pipe located next to the London Road (A24). Up until around 2000, the ditch was dug by hand each winter and any encroaching vegetation cut back. However, subsequently, this operation was removed from the winter work program for staff capacity reasons.
Page 1 of 3 Page 55 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 06 20 OCTOBER 2014
1.3 The issue of flooding affecting the back gardens of houses in Wickham Avenue was first brought to the attention of Epsom & Ewell Borough Council in 2007. Later that year, and during 2008 and 2009, the ditch was cleared out to help the ditch to flow again, however due to the varying levels of the ditch, it was not easy for water to drain away to the London Road. The problems were exacerbated by several properties having erected unauthorised ramp ‘bridges’ over the ditch between their back gardens and the park along with local residents disposing of their garden waste here.
1.4 In Autumn 2009, the Nonsuch JMC agreed for an approved external contractor to re-grade the ditch to 1 in 170 along a 200 metre stretch from the outfall pipe by London Road to help alleviate the flooding issues. The work appeared to have the desired effect, however in April 2014, it was brought to the attention of the JMC that properties in the Wickham Avenue/ Ashmere Close area were again being affected by flooding to their gardens. Following further clarification in July 2014, officers were advised that it was properties in the 120s and early 130s Wickham Avenue that were being affected by flooding to their gardens.
1.5 London Borough of Sutton’s Flood Risk Officer met with officers from LB Sutton and Epsom and Ewell BC in August 2014 to investigate the flooding issues and to clarify what works could be undertaken to help alleviate the associated problems here. A number of factors were identified that are believed to be contributing to the problem of flooding here including:
. Infrequent clearance of debris from the ditch
The ditch used to be cleared annually until around 2000. Thereafter it has only been cleared sporadically, resulting in litter and other debris accumulating in the ditch.
. Flytipping of the ditch by adjoining properties
During the site visit, it could be seen that the flow of water along the section of ditch between the flood-affected gardens and the outfall pipe by London Road was being inhibited by soil and green waste being flytipped in the ditch adjacent to at least two properties.
. No defined channel linking the ditch to the culvert
There is a path that crosses the line of the ditch approximately 10 metres before the London Road culvert. Here, the channel is not clearly defined and concrete slabs/ rocks have been placed here by park users to act as ‘stepping stones’ over this section of pathway when it floods during wet spells of weather.
. Private fence foundations at the same level as the bottom of the ditch
In a number of places, the tops of foundations are in line with the bottom of the ditch line providing an easy route for the water to take from the ditch into the back gardens. Further lowering of the ditch is not recommended as it would likely comprise the stability of the adjoining fence foundations.
1.6 Quotes were subsequently obtained from a suitable contractor to undertake the following works to the ditch to try to help alleviate the problems affecting the gardens of properties in the 120s and 130s Wickham Avenue: Page 2 of 3 Agenda Item 1 Page 56 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 06 20 OCTOBER 2014
• Clear out 200m of debris and flytipping from Wickham Avenue ditch whilst maintaining gradient established in 2009- £2280 + VAT
• Clear and further excavate ditch by the culvert to help the flow of water here and to install a bridge structure using concrete pads, railway sleepers and hand rail to provide access over the ditch in the future - £2930 + VAT
1.7 A further quote was obtained to re-define two drainage channels that take water away from the backs of the houses in Ashmere Close. This is located further south from the ditch line. There have been no confirmed reports of gardens in Ashmere Close having been affected by flooding. Total cost £1030 + VAT.
2 Proposals
2.1 It is proposed that initially an approved contractor clears out the ditch to 1 in 170 along a 200 metre stretch from the outfall pipe by London Road at a cost of £2280 + VAT. In future years, it is proposed that the parks staff will inspect the ditch on a quarterly basis and remove any flytipped material accordingly.
2.2 Samantha Whitehead, Streetcare Manager, will discuss with the Voles whether they would be able to help source materials for a bridge over the ditch near the culvert and construct it at no cost to the JMC.
2.3 A notification letter will be sent to residents whose properties back on to the section of the ditch where the proposed works will be carried out. This letter will be sent approximately three weeks prior to the commencement of the works and will explain why the works are being carried out and when. Residents will also be reminded that dumping garden waste in the park is not permitted and can exacerbate the problems of flooding here.
2.4 As the work to re-define the drainage channels that take away the water from the backs of the houses in Ashmere Close was not identified as a priority action by the Flood Risk Officer, it is recommended that this work is not progressed at the present time. However, the park’s volunteers may be interested in undertaking this work as a future project.
3 Financial and Manpower Implications
3.1 The cost of carrying out the ditch works using an approved external contractor will be £2280 + VAT. This includes the cutting back of any vegetation within the ditch area. All excavated soil will be retained on site and worked into the adjacent area. The work is expected to take 3 days to complete.
4 Conclusions and Recommendations
4.1 It is evident that the gardens of several properties in Wickham Avenue have recently been affected by flooding, as detailed in this report. It is therefore recommended that the Joint Management Committee supports the proposal to undertake clearance works to the ditch at the rear of Wickham Avenue to alleviate this problem using £2,280 of monies held within the 2014/15 Nonsuch Park JMC budget.
WARD(S) AFFECTED:
Nonsuch Ward, London Borough of Sutton
Page 3 of 3 Page 57 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 07 20 OCTOBER 2014
MAINTENANCE PLAN
Report of the: Property & Estate Manager Contact: Christopher Stone Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Other available papers (not attached):
REPORT SUMMARY This report provides an update on the progress of the Maintenance Plan
Notes RECOMMENDATION (S)
(1) The committee notes the contents of this report and requests approval to provide an interim report to the next committee
1 Background
1.1 Under the terms of the lease between Surrey County Council and the London Borough of Sutton and Epsom and Ewell Borough Council (the JMC) there is an obligation on the JMC as tenant to undertake regular condition surveys and update the maintenance plan every 5 years.
1.2 The first maintenance plan was undertaken in 2009 and the next was due to report in 2014.
1.3 Undertaking a condition survey is a pre-requisite to the production of a maintenance plan as defined by the lease. A condition survey similar to that undertaken in 2009 would cost in the region of £10,000.
1.4 An instruction was not issued to undertake a condition survey in 2014 possibly due to budget concerns and therefore a maintenance plan based on such a survey is not currently possible.
2 Lease position
2.1 Whilst the provision of a maintenance plan is a condition of the lease it is considered that provided Surrey CC are advised on the current position and the proposed way forward there is unlikely to be a significant issue.
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3 Proposals
3.1 It is recommended that a brief interim report is carried out which will provide:-
a) A summary of the condition of the main buildings since the original maintenance report of 2009
b) Highlight the major work undertaken to the buildings in the park
c) Indicate what major works identified in the original report remain outstanding
3.2 An interim report will provide an effective overview. It will also enable the landlord to be advised of the current status of repairs and provide advice on proposals for the future.
3.3 Budget constraints since 2009 have limited the expenditure available to carry out recommendations identified in the original condition survey. It is inevitable that some of the works identified in the original report will still be required
3.4 The interim report will also recommend , in conjunction with the Building Surveyor, whether a further detailed report is required (subject to JMC Approval) to be undertaken in 2015.
4 Conclusion and Recommendations
4.1 The JMC is asked to note this report and approve the recommendation as summarised.
WARD(S) AFFECTED:
Nonsuch, Stoneleigh
Page 2 of 2 Page 59 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 08 20 OCTOBER 2014
FLAT 3 MANSION HOUSE
Report of the: Property & Estate Manager Contact: Christopher Stone Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Other available papers (not attached):
REPORT SUMMARY This report provides an update on Flat 3 Mansion House following vacation of the premises earlier in this year
Notes RECOMMENDATION (S)
(1) The committee notes the contents of the report and that further investigation of the options is undertaken
1 Background
1.1 The premises are situated on the second floor of the Mansion House. They were formerly occupied by David Clay, an Epsom and Ewell Employee, who vacated in March 2014.
1.2 Flat 3 is accessed from the second floor landing which is used in common with two other flats. The standard of decoration and level of natural lighting is poor.
1.3 Internally the premises comprise living room, kitchen, bathroom/WC. The flat is in need of repair and redecoration and the kitchen and bathroom require modernisation.
1.4 The external access is from the east side of the Mansion House via a gated yard shared with the Museum operated by Friends of Nonsuch.
2 Leasing Options
2.1 The letting of properties under Assured Shorthold Tenancies (usual market basis for residential properties) is not available to local authorities. Any residential letting would need to be granted as a service occupation or by means of an excluded business tenancy to avoid creating security of tenure.
2.2 The grant of another Council staff service tenancy is not justifiable under current operational conditions and is unlikely to provide additional net revenue
Page 1 of 2 Agenda Item 1 Page 60 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 08 20 OCTOBER 2014
2.3 An excluded 1954 Act Tenancy to an intermediary body such as a housing association or another residential provider is in theory possible. However concerns over location, availability of car parking and access to transport and local amenities may hinder marketing.
2.4 Rent obtainable under a residential sub- letting would depend on the condition of the property and the type of letting. If letting as a self-contained flat an extensive upgrade would be required which in itself would depend on the funding available.
2.5 Alternative options would be to consider the marketing potential if all three flats and the common parts were to be included in a single package. Flat 1 lease is due to expire in February 2015 but Flat 2 would entail a surrender from the existing business tenancy. However this option may require significantly more investment than dealing with a single flat.
2.6 Alternative uses to residential such as offices or D1 activity (non-residential institutions) may be possible but the issues here would be the greater level of capital investment required, DDA issues and planning and listed building requirements.
3 Proposals
3.1 It is recommended that further consideration of the options is undertaken and an update is provided to the committee as appropriate.
4 Financial and Manpower Implications
4.1 Approval from the committee will be sought if any costs are proposed to be incurred in connection with more detailed investigations or procurement of feasibility studies.
5 Equalities and Other Legal Implications
5.1 Significant alterations would require the consent of Surrey County Council under the headlease.
6 Conclusion and Recommendations
6.1 The JMC is asked to note the report and approve the recommendation as summarised.
WARD(S) AFFECTED:
Nonsuch, Stoneleigh
Page 2 of 2 Page 61 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 09 20 OCTOBER 2014
THE WALNUT GROVE PROPOSAL
Report of the: Streetcare Manager Contact: Samantha Whitehead Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Annexe 1 – Letter and Map Other available papers (not attached):
REPORT SUMMARY To present a proposal from the Epsom & Ewell Tree Advisory Board for a Walnut Grove to be planted in Nonsuch Park.
Notes RECOMMENDATION (S)
1) That the Joint Management Committee considers the proposal to plant a Walnut Grove in Nonsuch Park.
1 Introduction
1.1 The Streetcare Manager has been approached by Mike Ford, Chairman of the Epsom & Ewell Tree Advisory Board with regards to planting a Walnut Grove consisting of 20 home-grown Walnut trees in Nonsuch Park to mark the 20th Anniversary of the Tree Advisory Board.
1.2 Although not strictly native (originating from South East Europe and South East Asia), Walnuts have been part of the British landscape since Roman times. References to British Walnut trees appear in the 1567 edition of the Encyclopaedia Britannia.
1.3 The funding to plant the trees and maintain them, is being kindly donated by the Surrey County Councillors from their annual grant for local community projects. Any future maintenance will be borne by the Epsom & Ewell’s Tree Maintenance Contract.
1.4 The Tree Advisory Board have also committed to their volunteers looking after the trees to ensure success.
1.5 After a positive consultation with Nonsuch Watch and Epsom & Ewell Borough Council’s Tree Officer, Jeremy Young regarding the proposal and placement of the trees it was agreed that the proposal would be put forward to the Joint Management Committee for their consideration. Please see letter and map attached at Annexe 1. Page 1 of 2 Agenda Item 1 Page 62 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 09 20 OCTOBER 2014
2 Proposal
2.1 With the guidance of Nonsuch Watch and Epsom & Ewell’s Tree Officer, park staff are content with the proposal and see no reason not to agree in principal subject to an on-site meeting with the Tree Advisory Board to finalise arrangements.
3 Recommendations
3.1 That the Joint Management consider the request from the Epsom & Ewell Tree Advisory Board to plant a Walnut Grove in Nonsuch Park.
Page 2 of 2 Page 63 Agenda Item 1 Agenda Item 1 Page 64 Page 65 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 10 20 OCTOBER 2014
PROGRESS REPORT – OCTOBER 2014
Report of the: Streetcare Manager Contact: Samantha Whitehead Annexes/Appendices (attached): Other available papers (not attached):
REPORT SUMMARY
A report to update the Joint Management Committee on the progress of outstanding matters.
Notes RECOMMENDATIONS
1. That the Joint Management Committee notes the progress of the following: • Habitat Management Plan • Farmer Memorial • Update on Signage
1 Habitat Management Plan
1.1 Verbal report to be given at the Meeting
2 Farmer Memorial
2.1 The damaged memorial is still in Storage with LBS. Officers have no progress to report to this meeting of the JMC but hope that there will be progress to report to the next meeting of the JMC
3 Update on Signage
3.1 ‘Keep Off The Grass in this Area’ signs have now been permanently installed on the top lawn of the formal gardens. Park Staff and Bovingdons have reported an improvement since installation.
Page 1 of 1 Agenda Item 1 Page 66 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 11 20 OCTOBER 2014
EVENTS IN THE PARK
Report of the: Streetcare Manager Contact: Samantha Whitehead Urgent Decision?(yes/no) No If yes, reason urgent decision required: Annexes/Appendices (attached): Other available papers (not attached): Applications file
REPORT SUMMARY To advise the Joint Management Committee of events which have previously been approved and new applications that have been received for 2014. To report on the St Raphael’s Music in the Park event and Nonsuch Park Awareness Day.
Notes RECOMMENDATION (S)
(1) That the Joint Management Committee notes the Event Calendar.
(2) That the Joint Management Committee notes the feedback received from St Raphael’s Music in the Park event.
(3) That the Committee notes the success of Awareness Day 2014.
1 Events 2014 Oddballs Perch Running Race 26/01/2014 Mark Caswell Charity 10K Fun Run – Action for Blind 02/02/2014 Marsden March 16/03/2014 Sport Relief Mile 23/03/2014 World T’ai Chi Day 26/04/2014 Sutton Runners 11/05/2014 Nonsuch Primary School Fun Run 17/05/2014 Round the Borough Hike & Bike: Bike (passing through Nonsuch) 18/05/2014 NCT Teddy Bear’s Picnic 08/06/2014 Picnic Dog Free Area - Sutton Beavers 21/06/2014 Charity Walk for Meningitis 29/06/2014 Mole Valley Orienteering 03/07/2014 St Raphael’s Music in the Park 10/07/2014 Twelfth Night – Mayhem Theatre Shakespeare in the Park 22/07/2014 Community Picnic 27/07/2014 Merton Folk Dancers 17/08/2014 Round the Borough Hike & Bike: Hike (passing through Nonsuch) 06/09/2014 Page 1 of 3 Page 67 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 11 20 OCTOBER 2014
Knights of St Columba - Sponsored Walk 14/09/2014 Nonsuch Park Awareness Day 21/09/2014 Epsom Oddballs MABAC Running Event 05/10/2014 Cheam Village Christmas Evening 05/12/2014 St Raphael’s Santa Dash 13/12/2014
2 St Raphael’s Music in the Park
2.1 The annual Music in the Park event in aid of St Raphael’s Hospice was held on 10 July 2014. This year the acts were Ultimate Elton and Platinum ABBA. The event is incredibly well supported and the funds raised are crucial for the upkeep of the hospice. Although this year’s event ran smoothly, we did receive one complaint with regards to excessive noise. The complaint was made at around 5pm and was handled by Epsom & Ewell’s Environmental Health Team, who made a call to the Mansion House to request that the sound was turned down. The organisers apologised profusely and said that the excessive noise that had occurred throughout the afternoon was due to sound checks. A letter from the same resident was also received after the event which explained in more detail the annoyance that had been caused.
2.2 To avoid similar occurrences in the future, the Streetcare Manager will work with the St Raphael’s event team to ensure minimum disturbance to neighbouring properties.
3 Nonsuch Park Awareness Day
3.1 Although a slightly smaller event than previous years, the feedback from this year’s Awareness Day has been extremely positive.
3.2 The weather was kind and the event ran smoothly with approximately 1000 people throughout the day stopping to visit the wide variety of activities the park has to offer.
3.3 Dr Bike did over 60 bike checks and the Communications Unit gave out nearly 10,000 dog waste bags, to help promote our key messages of Responsible Dog Walking and Safe and Courteous Cycling.
3.4 The popular Nature Zone included the Nonsuch Voles, Living Woodlands, Epsom Beekeepers, The Story of Nonsuch and for the first time welcomed The Meadow Project which is a new voluntary group devoted to the well- being of Warren Farm.
3.5 The Fitness Zone, where visitors were encouraged to ‘have a go’ featured Mole Valley Orienteering, The Chi Clinic, Poles Apart Nordic Walking and Park Run.
3.6 Thanks to The Friends of Nonsuch both the house and museum were open to the public, whilst regal atmosphere and photo opportunities were kindly provided by The Tudor Roses, who attend the event free of charge to bring the costumes and characters of the Tudor Dynasty to life.
3.7 The event also provided the opportunity raise and celebrates this year’s Green Flag.
3.8 The date for next year’s Awareness Day is Sunday 13 September 2015.
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4 Recommendations
4.1 That the Joint Management Committee notes the Event Calendar.
4.2 That the Joint Management Committee notes the feedback received from St Raphael’s Music in the Park event.
4.3 That the Committee notes the success of Awareness Day 2014.
Page 3 of 3 Page 69 Agenda Item 1 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEM 12 20 OCTOBER 2014
FUTURE REPORTS/INFORMATION FOR THE JOINT MANAGEMENT COMMITTEE OCTOBER 2014
Report of the: Clerk to the Joint Management Committee Contact: Lisa Jewell Urgent Decision? Not applicable If yes, reason urgent decision required: Annexes/Appendices (attached): Other available papers (not attached): None
REPORT SUMMARY This item reports on issues which have previously been raised with the Joint Management Committee and which there is an intention to report on at future meetings.
Notes RECOMMENDATION (S)
(1) That the Committee notes the information contained in Table 1 relating to items that the Joint Management Committee wishes to consider.
1 Background
1.1 Table 1 sets out the issues raised at previous Joint Management Committee (JMC) meetings and any other matters where a report has been requested for a future meeting. It is intended that this process will be used in future to allow a record of issues raised by JMC Members and the public which the JMC has agreed it will consider in the future.
Table 1
Date of Reference/Item Nature of Report Officers Current Position Habitat Sam Report Due – January 2015 Management Plan Whitehead/Dominic Aslangul Maintenance Plan Chris Stone Report Due – January 2015
Page 1 Agenda Item 1 Page 70 NONSUCH PARK JOINT MANAGEMENT COMMITTEE ITEMS 13 and 14 20 OCTOBER 2014
PART TWO (CLOSED TO THE PRESS AND PUBLIC)
NOT FOR PUBLICATION BY VIRTUE OF PARAGRAPHS 3, 5 AND 10 OF PART 1 AND 2 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 (AS AMENDED)
12 EXCLUSION OF PRESS AND PUBLIC Under Section 100(A)(4) of the Local Government Act 1972, the Committee may pass a resolution to exclude the public from the Meeting for Part Two of the Agenda on the grounds that the business involves the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Part 1 and 2 of Schedule 12 A to the Act (as amended) and that pursuant to paragraph 10 of the said Schedule 12 A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
13 CONFIDENTIAL MINUTES
The Committee is asked to agree the confidential minutes of the meeting of the Joint Management Committees held on 30 JUNE 2014 and to authorise the Chairman to sign them.
1