Tender Notice Contract No

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HINDUSTAN AEROUNATICS LIMITED ROTARY WING RESEARCH AND DESIGN CENTRE Post Bag No. 1783, Vimanapura Post, Bangalore - 17, Karnataka, India e-Portall: http://eproc.hal-india.com Maiil: [email protected] Ph: 2232 1293 / 3081

No. D/CM(PE-Civil&WAC)-RC/C-8/634/18 Dated 17/08/2018

Tender Notice Contract No. HAL/RC/WAC/C-8/18 HAL, RWR & DC Division intends to award the below mentioned work. Online e-Quotations are invited in Two Bid System thru’ e-Tendering mode towards the work from the reputed & experienced Contractors, who have executed similar nature & magnitude of work in any reputed Industrial Establishment, State/Central Govt. Dept, PSUs, like HAL etc. Interested Agencies are requested to participate online with HAL e-Procurement website, http://eproc.hal-india.com, using Digital Signature Certificate (DSC) within the due Date/Time by following the ‘Instructions’, as cited below, the new contractor can refer s/n (7).

Name of the Work: Service Contract for Hiring of Two Dog Squad Services (Two Dogs and Two Professional Dog Handlers) at RWR&DC Division, HAL (DC), Bangalore. Periodicity of Work: Two Years (2018-2020) from the Date of Work Order. Mode of Tendering: Open Tender thru’ e-Tendering Mode in Two Bid System.

Tender Value* Cost of Tender Solvency Due Date to upload the e-Tender (HAL Document (CTD) EMD, Certificate of e-Tender on HAL Opening Date & Time Estimate) (Incl. of GST Rs. Minimum e-Portal and Submission of (Technical Bid Only) Rs. @12%), Rs. Value, Rs. Bank Demand Drafts (a) (b) (c) (d) (e) (f) 10,53,678/- 1,120/- 10,537/- 4,21,470/- 11/09/2018 Up to 14:00 Hrs 12/09/2018 At 10:00 Hrs *Tender Value is inclusive of all the Taxes. TABLE-1

e-Tender comprises of- PART –A: TECHNICAL BID: It comprises of Tender Notice (i.e. for vendor prequlailification), Tender Document and associated Tender Entry Formats. Online there are three Tender Entry Formats available as following:- a) Prequalification Profile (based on Tender Notice): It is for Vendor Pre-Qualification Criteria & should be complied as per ‘ESSENTIAL CRITERIA, Sl.No. I’, as cited below. Fill up online & upload all the Essential Credentials mentioned thereon. Original Bank Drafts are to be posted/sent to HAL Address within the due date/Time. b) Company Profile: Fill up online and submit c) Undertaking Form: Fill up online and submit (in excel format) also Download, fill up, sign and upload.

PART –B: COMMERCIAL BID: a) Price Bid (BOQ): Online Entry Format: Fill up by entering your line item rates online and submit.

I. ESSENTIAL ELIGIBILITY/PREQUALIFICATION CRITERIA: The Bidder has to upload all Supporting Documents as cited below, on HAL e-Portal Website within the due Date/Time, for ‘Pre-Qualification’ Criteria and fill up the required details online, in ‘PreQualification Profile’ (Excel Format) and submit. The Contractor, if qualified, has to submit/show the original documents/credentials, for verification later on. a. SOLVENCY: The Solvency Certificate of Minimum Value shall be 40% of the Tender Value, column (d) of above table, should be uploaded. The Solvency Certificate shall be obtained from a Nationalized or Scheduled Bank and issued within a period of 12 Months from the final date of submission of the Tender. If Solvency Certificate is not submitted within the due Date and Time, the Bid will be rejected. b. EXPERIENCE: Bidder should upload the work experience certificates of having successfully completed similar works during last 07 years ending last day of month previous to the one in month in which tenders are invited, shall be either of the following: 1) Three similar completed works costing not less than the amount equal to 40% of our tender value OR 2) Two similar completed works costing not less than the amount equal to 50% of our tender value OR 3) One similar completed work costing not less than the amount equal to 80% of our tender value.

Note: 1) The work shall be completed as a whole. Partial value / completion are not to be accepted. 2) Work Completion Certificate should be uploaded from reputed organizations. Private Firms, the Experience Certificate for completed of works along with the Work Order and TDS Certificates should be uploaded. 3) The work experience shall be of similar in nature. c. ANNUAL TURN-OVER: Average Annual Turnover during the last three years, ending 31st March of the previous financial year, should be at least 30% of the tender value, put to tender. Annual Turnover/Profit & Loss Statements for the last three years, duly certified by the Charted Accountant, along with Income Tax Returns should be uploaded.

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No. D/CM(PE-Civil&WAC)-RC/C-8/634/18 Dated 17/08/2018 d. COST OF TENDER DOCUMENT (CTD): The prescribed Cost of Tender Document (CTD) [refer column (b) of above table-1], non-refundable, should be furnished in favour of ‘RWR & DC, Hindustan Aeronautics Ltd, Bangalore-560017, in the form of a crossed Bank Demand Draft, Pay Order or Banker’s Cheque from a Nationalized Bank/Scheduled Bank, payable @ Bangalore. A scanned copy should be uploaded and the details shall be entered online in the ‘PreQualification Profile’. CTD is not acceptable in any other form. For NSIC details, refer s/n (14(a) & (b)) under ‘Instructions’. If Cost of Tender Document (CTD) is not submitted within the due Date and Time, the Bid will be rejected. e. EMD: The prescribed EMD Amount, refer column (c) above table, should be furnished in favor of ‘RWR & DC, Hindustan Aeronautics Ltd, Bangalore-17, in the form of a crossed Demand Draft /Bankers Cheque / Pay Order from a Nationalized Bank/Scheduled Bank, payable at Bangalore. EMD scanned copy should be uploaded & the details shall be entered online in the ‘PreQualification Profile’. EMD is not acceptable in any other form. For NSIC details, refer s/n (13) under ‘Instructions’. If EMD is not submitted within the due Date and Time, the Bid will be rejected.

i) If the EMD prescribed herewith is more than the PEMD deposited by the Registered Contractor with HAL, then such Contractor has to pay full EMD prescribed in Tender Notice, failing which their tender will be liable for rejection. ii) Registered Contractors with PEMD holder if wants to quote for higher category than registered can participate by paying individual EMD presriped for that work, provided they meet all other essential criterias as cited above. Note: Original Bank Drafts towards CTD/EMD or NSIC Certificate, if any, to be kept & sealed in an envelope, super scribed with the following details and shall be sent/posted to HAL address, as given below, or dropped in RWR&DC Tender Box, before the due date/time. HAL is not responsible & reject the tender for any postal delay or non-receipt of DDs before the due Date/Time. a) Name of the Work b) Contract No. c) Due Date of Tender d) Company Name/Address/Mobile no./Mail ID

The Contractors has to upload the following Documents: a) PAN / GIR No., Registration: The valid Certificate issued by Income Tax Authority, shall be uploaded. b) GST Registration Certificate: The valid Registration Certificate shall be uploaded. c) ESI Code: Upload ESI & PF Registration Certificates. Contractors are required to comply with the provisions of ESI/PF act. PF Code: Contractor shall indemnify (Annexure-K) HAL for any liabilities arising on account of ESI/PF Act. d) Form E5: Upload Form E5, containg Bank Account ECS Details, duly certified by the Bank along with a copy of cancelled Bank Cheque leaf. It’s Essential. [Payment (if any) is thru’ NEFT / RTGS Mode]

II. DESIRABLE DOCUMENTS: 1. Registration with any Reputed Organisation:- a) Registration with HAL/Other Organisations: Such Contractors (registered under Works & Contract Procedures by depositing PEMD Amount) shall upload a valid copy of Registration Certificate. 2. Constitution and Legal Status. 3. License for executing this kind/nature or specialized type of works Relevant Certificates are to be uploaded. from the concerned Authorities/Organizations/Bodies. 4. Memorandum of undertaking for all the firms except proprietary Firms.

-:INSTRUCTIONS TO THE BIDDERS:- 1. Contractors registered with HAL also need to submit all the Credentials. 2. The Dates indicated in Table 1, if fall holiday for HAL, the next working day shall be treated as the respective due date. The Tender due dates will not be extended under normal circumstances, unless otherwise the date is declared a holiday for RWR&DC, HAL, in which case the next working day will be considered as the due Date/Time. 3. Tenders submitted after due date & time shall not be opened and shall not be considered.Clarification/request for due date extension, if any, to be intimated with valid reason before 3 days of tender due date. 4. Tender validity is for a period of 90 days from the date of tender opening (Price Bid/BOQ). 5. Assistance for e-Tender uploading, refer page no. 4, ‘e-Tender viewing and upload on HAL e-Portal’, available herewith. 6. Two Bid System & comprises of Tender Notice/Tender Document/Online Tender Entry Formats/BOQ, as following. Tender Notice is part of Technical Bid. It’s for vendor prequalification and the Contractor needs to fulfill all essential requirements. The Online Tender Entry Formats are as following: a. Prequalification Profile (in Excel): Fill up online & submit. It is based on essential criterias, referred above. b. Price Format (BOQ, in Excel): Enter your rates online and submit.Company Profile (in Excel): Fill up online and submit. c. Undertaking Form (in excel): Fill up online and submit. 7. The contractor should be liable for any loss caused to HAL due to financial or any other irregaularities by the employees or labour deployed or working under the Contractor. 8. Being it is the e-Tender, Class III Digital Signature Certificate (DSC) is essential for participation. New contractor if intend to participate, can obtain the DSC by registering with HAL e-Portal. For procedures, refer ‘Guidelines for e-Registration’. 9. Bidder shall be registered under Income Tax/GST/Labour Laws/Employees Provident Fund Organisation/ESI Corporation. 10. The experience and the requisite documents should be in the name of Bidder only and prior experience as any other business entity and/or requisite documents in the name of any other business entity shall not be considered.

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No. D/CM(PE-Civil&WAC)-RC/C-8/634/18 Dated 17/08/2018

11. Contractors are subjected to be disqualified, even though they meet the qualifying criteria, if they -Make misleading or false representations in the request, statements and attachments submitted in proof of qualification requirements including holding information and /or -Have record of poor performance i.e. abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history or financial failures, requesting for claims not admissible under the contract conditions etc. 12. HAL holds no responsibility in case of any Bidder not able to participate in the tender or fail to upload the credentials due to negligence/ignorance. Incomplete/invalid tenders are liable for rejection & no correspondence/request would be entertained for rejection. Also HAL will not take any responsibility if the Bidder is unable to technically access HAL e-portal to upload the Tender and there shall be no claim whatsoever in this regard. 13. The Rate to be quoted by the Bidder shall be inclusive of GST and all other Taxes, Duties, Levies, Fees and Charges or any other imposition by the Central / State Government or any Statutory Authorities of whatever nature and all other Costs including Loading, Un-loading, Insurance, Transportation,Testing, Certification Expenses. 14. (a) Agencies registered with National Small Scale Industries Corpn. (NSIC) having proper validity shall note the following: NSIC Certificate holding Firms are exempted from the payment of EMD & Tender Fee only as defined under "Public Procurement policy for Micro & Small Enterprises (MSEs) vide Gazette Notification dt: 26.03.2012. as notified by the Govt. of India, Ministry. Micro, Small & Medium Enterprises, New Delhi vide Gazette Notification dt: 26.03.2012. Security Deposit has to be submitted on award of contract as proscribed in the tender document. However, any change in guideline in this regard by GOI shall be considered till opening of tender. The Bidders seeking exemption, has to upload/submit a copy of valid NSIC Certificate online, issued under Govt. Norms. 14.(b) The MSME Vendors are eligible for the benefits as per Public Procurement Policy for MSEs Orders 2012, only if the MSME Bidders declare UAM No. (registered under the Ministry of MSME on Central Public Procurement Portal (CPPP). Submit copy of UAM Regn. Certificate along with the Bid. The bidders who fail to submit UAM No. shall not be able to avail the benefits available to MSEs as contained in Public Procurment Policy for MSEs Order 2012 issued by MSME. (UAM: Udyog Adhar Memorandum; MSME: Micro, Small and Medium Enterprises). 15. Incomplete / invalid tenders are liable for rejection and no correspondence will be entertained. 16. Any other documents/ Informations as deemed appropriate by the Tenderer can be submitted. 17. Tender submission in any other means/forms not considered and shall wholly rejected. 18. This is an Electronic Tendering Mode, any manual/mechanical errors committed before uploading or during uploading the Document/s shall bound to be duly accepted by the bidder. The bidder shall not have claim whatsoever in this regard. a) Bidders are required to ENTER the item rate/s both in figures and words. The rate to be inserted should invariably correspond to the "UNITS" given under Unit Column. b) Corrigendum /addendum /amendments /clarification, etc., with respect to the work, if any, shall be intimated. c) Bidders are advised to follow HAL web-site for further information/updates, if any, till the last date of tender. 19. e-Tender to be uploaded, in Technical Bid/Price Bid, on or before the due date/time. Contractor may be present (optional) during Tender opening with prior permission, they have to follow up for exact date of Price Bid opening. Single Bid/Two Bid opening and further process is as per HAL procedures. 20. No correction / editing in the content of tender document is permissible and in case any modification / editing /correction are noticed the tender will be summarily rejected. 21. Free views of Tender Notice, available on HAL Website. 22. CLARIFICATION AND BID EVALUATION: a) The Contractor or any of his partner or Share holder being black listed or removed or debarred or demoted to lower class order passed banning, suspending business by any dept. or undertaking in the past, HAL has the right not to issue tender form in any particular case and also to reject tender, suspend, remove, demote, debar or blacklist a Contractor name, Firm, Company in certain Circumstances. HAL decision is final. b) The tender request/ bids received from vendors who are banned/debarred from quoting in HAL Contracts will not be considered even if they qualify all other criteria’s. c) Bid shall be evaluated based on the Documents submitted by the Bidder. During the Scrutiny (Evaluation and comparison of Bids) for Prequalification of Bidders, HAL at its discretion, may seek for clarification or want of documents on the submitted documents by the Bidder. If no documents submitted by the Bidder in time even after HAL providing sufficient time, in such cases HAL reserves the right to accept or reject such Bidders & left out of the consideration from tender process. d) Assessment to fulfill/comply to the prequalification criteria, either fully or largely, shall be made by HAL on the merits on just & equitable basis. Decision thus made shall be final & binding. In the interest of multiple/competitive bidding or poor response, HAL may choose to accept the bids with minor deviations in technical compliance at the sole discretion of HAL. e) HAL reserves the right to accept any tender, in part or in full or to reject any or all tenders without assigning any reason thereof. Mere participation shall not be a construed qualification of intending Tenders. RWR&DC (HAL) ADDRESS DGM (PE-Civil & Elec)-RC, FOR CORRESPONDENCE: PE Dept, WAC, RWR&DC, HAL (DC), Bangalore – 17, Karnataka, India Nos.: 080 2232 1212/1293/3081, Mail ID: [email protected]

For Hindustan Aeronautics Limited,

Sd/- (Venkatanarasaiah N. L) Deputy General Manager (PE- Elec & Civil)-RC

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No. D/CM(PE-Civil&WAC)-RC/C-8/634/18 Dated 17/08/2018

e-Tender viewing and upload on HAL e-Portal

HAL e-Portal website address: http://eproc.hal-india.com Division: Rotary Wing Research and Design Centre (RWR & DC) Category of e-Tender: Works For User ID and 1. Click “New User Sign In”, provide all the details. Password 2. Get the User ID and Password. 3. Vendors should have Class III Digital Signature. Tender To download the tender notifications and documents from website, follow the steps given below: Free View 1. Click “Tender Free View” under “Go to Tender” link on the home page. 2. Provide all or any one of the options like “Department” - WORKS, “Tender Number” -- “Region” – RWRDC – Bangalore, “tender value”, “Tender Request Dates (From and To)”, “Tender Submission Date” or 3. “any key words from Tender Description” 4. Click “Submit” to view the results. A list of tenders shall appear on the screen. 5. Click to view the cost free Documents. 6. Click to print the detailed Tender No. Login 1. Click / Double Click to open the Microsoft Internet Explorer (This icon will be located on the Desktop of the computer). Or Go to Start > Programs > Internet Explorer. 2. Type Web Address http://eproc.hal-india.com in the Address Bar, to access Login Screen. Participation in the Tender 1. One should have User ID, Password and Class III Digital Signature (DSC) to participate in the Requirement tender online. 2. Enter the website using User ID, Password and Class III Digital Signature. 3. Click “UnApplied” to view / apply for new Tenders. 4. Click request icon for participating tender in “UnApplied” stage and Tender will move to “Inprogress” stage where tender documents can be downloadable. Download 1. Click to view the tender documents which are received by the user in “Inprogress” stage. Documents 2. Tender document screen appears. 3. Click “Click here to download” to download the documents. Upload Files – 1. Click “Click here to Attach the General Documents” to upload all the documents. This is the Technical important and first step to be performed to avoid disqualification. Sheet/Price or 2. Click “Click here to enter EMD Details” to feed the EMD details & upload the scanned EMD. Commercial 3. When the user finishes with the filling and uploading of scanned BG/DD, the “Red Color” Sheet/ will automatically turn to “Black Color” which reflects that the user is two steps ahead for the EMD/Mandatory submission. Documents 4. Click “Click here to Download Empty Document” to download the Technical/Price Sheet and fill the same without changing the “File Name” and save on to the computer. 5. Click “Click here to Upload the Filled File”, select the filled file which was already filled and saved in the same name. Click “Ok” to upload the filled Technical/Price Sheet to the tender. 6. Note that when the user uploads the filled Technical/Price Sheet, the “Red Color” will automatically turn to “Black Color” which reflects that user is ready for the final submission. 7. Provide all the mandatory documents requested by the official. 8. For uploading Support Document first vendor has to upload all documents in “Document Library” and to attach the documents to tender click on particular tender edit attachment and click on “Click here to attach General Documents” and select the file and attach. To Submit the Tender 1. Prior to submission, verify whether all the required documents have been attached and uploaded to the particular tender or not because once submitted bids cannot be taken back. 2. Note down / take a print of bid control number once it displayed on the screen. To Participate for 1. Tender opening event can be viewed online. the Opening 2. Competitors bid sheets are available in the website for all the participated bidders. HAL e-Portal e-Portal: Ph: 080 25667000, 25667001, 66561037, 66561045 Support Help Line 080 40482000, 440482133, Soumya or Purushotham DSC Assistance: Renewal/Replacement/Fresh:080- 22863218, Geetha Sharma, web: nicca.nic.in Antres System: Mrs. Hema: +91-80-40482000 Extn.113 Mr.Vinay B.P: Mob:+91-9448224342 Mr.Manohar: Mob:+91- 9342106845

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No. D/CM(PE-Civil&WAC)-RC/C-8/634/18 Dated 17/08/2018

GUIDELINES FOR e-REGISTRATION

The e-procurement system has been implemented in HAL for all the tenders exceeding the threshold limit. The address of HAL e-procurement Web portal is http://eproc.hal-india.com or link to e-Procurement through www.hal-india.com & upload documents under ‘Works & Contract’ tab to upload the necessary documents & complete the registration process as per the instructions available at website. As part of this, Class III Digital Signature Certificate (DSC) with organization name is mandatory for all vendors to participate in e-procurement activities. Class III DSC may be obtained from any of the following CA’s (Certifying Authority) (visit http://cca.gov.in for further details):-

S/N Certifying Authorities (CA’s) 1 M/s. TCS (www.tcs-ca-tcs.co.in) 2 M/s. e-Mudra (www.e-Mudhra.com) 3 M/s. (n) Code Solutions (www.ncodesolutions.com) 4 M/s. Safescript (Sify) (www.safescrypt.com)

Please contact the e-procurement service provider for HAL, at the following address for assistance, if any:

ADDRESS: MAIL ID: CONTACT PERSON:

M/s. Antares Systems Ltd. [email protected] Mrs. Hema: +91-80-40482000 Extn.113 #24, Sudha Complex [email protected] Mr.Vinay B.P: Mob:+91-9448224342 3rd Stage, 4th Block, Mr.Manohar: Mob:+91- 9342106845 Basaveshwaranagar, Bangalore- 560 079, India

Follow the instructions, as cited below:

i) The Class III DSC should be obtained and e-registration form in HAL e-portal should be submitted at the earliest for the ratification in the tendering activities. Based on the information/details/credentials furnished by vendors in e-registration, HAL approves the applicant as ‘registered vendor for particular category of items’ at its own discretion. Vendors, who are approved by HAL as registered vendors, can only access HAL tenders hosted in HAL e-portal based on selection of vendor for each tender. ii) The undersigned may be informed by e-mail soon after e-registration process completion online under ‘Works & Contracts tab’ at HAL e-Portal. Contractors should also send the hard copy of duly filled e-registration form to the undersigned. iii) If the applicant is a foreign national, he/she may leave the PAN field blank and go ahead further since PAN is mandatory only for the users who have to pay the income tax in India. iv) Original Equipment Manufacturers (OEMs) are requested to obtain Class III DSC with their organization name and get registered with HAL e-portal without involving any third party (agent / reseller /distributor). v) After registration, please intimate to HAL address mentioned in Tender Notice, page 3.

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