PARISH COUNCIL PUBLIC NOTICE Next Parish Council to be held via Zoom on Thursday 17th December 2020 at 7.00pm

THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT – But please note that they may be excluded for any item the Council decide should be treated as confidential Join Zoom Meeting https://us02web.zoom.us/j/86106241575?pwd=M0hMMVZqV1RxcFFqOW9yYlpybGhaQT0 9 Meeting ID: 861 0624 1575 Passcode: 524496 Dial by your location 0131 460 1196, 0203 051 2874, 0203 481 5237, 0203 481 5240 0203 901 7895

Date of Issue: 10.12.20 (Clerk/RFO) PARISH COUNCIL MEETING 1. To receive apologies 2. To consider approving the Full Council meeting on 19th November 2020 and to be signed by the Chair outside of the meeting along with previous approved minutes back to March 2020 3. Declarat ion of Disclosable Pecuniary interest in any item on the agenda (Note member should notify Monitoring officer within 28 days if not already. They should not act or take decisions in order to gain financial or other material benefits for themselves, their family, or their friends. They must declare and resolve any interests and relationships) 4. Public Participation: Members of the public are invited to address the Council on any issue over which it has a power for up to 5 minutes each, with the item lasting up to a maximum of 15 minutes. 5. Covid 19 matters – To note the reopening of outdoor sports and Rileys Field 6. To approve a Draft Budget 2021/22 - see Appendix A To further consider budget priorities for next year 2021/22 and finalise a draft budget/precept request To note the impact on the Council Tax Base (reduction 2550 from 2576) and the impact on the precept for next year’s budget (subject to the above) To approve the Reserves Policy – see Appendix A1 7. Annual Maintenance Programme – to approve the spec and consider arrangements for March 2021 onwards with regards to quotes etc - See attached Appendix B 8. Further Consideration of a Neighbourhood Plan for Audley Parish (note that this would be a policies and design code plan only with no housing allocation sites due to timescale of the emerging JLP which will set housing) – see attached guidance Appendix C If considered appropriate then : 1. To further to consider Parish Councillors to volunteer to form a Steering group with a Chair who will act as the lead co-ordinator for the Plan and will draft terms of reference for approval at next Parish Council meeting 2. Consider appointing external administration assistance to pursue funding and to assist in the co-ordination of the Plan with the Chair/Steering Group – see attached quote Appendix C1 3. Consider appointing an external consultant (with the view of this being grant funded if successful) estimated to be £10,000 – see attached quote Appendix C2 4. Subject to the above agreement to proceed, to resolve to request that Newcastle Borough Council formally start the process to designate Audley Parish as a Neighbourhood Plan area in advance of the Steering Group being appointed 1

9. Planning - To consider any planning applications received, including:- 1. Side and Rear Extension 82 Nantwich Road Audley Stoke On Trent ST7 8DL Ref. No: 20/01005/FUL Delegated (called in requested)/Village Env – see letter circulated (09.12.20) 2. Proposed 2no. single storey extensions & alterations to existing dwelling 97 Stephens Way Stoke On Trent Staffordshire ST7 8NL Ref. No: 20/01001/FUL Delegated/Village Env 3. Change of use from indoor model car running arena to Joiners workshop (B2 industrial) Building North Of Tawney Cottage Road Audley Newcastle Under Lyme Staffordshire Ref. No: 20/00991/COU Green Belt/Delegated 4. Construction of a single storey storage building and installation of floodlights on main pitch Audley And District Football Club Old Road Bignall End Stoke On Trent Staffordshire ST7 8QH Ref. No: 20/00970/FUL Village Env/Green Belt/Delegated 5. Construction of seven beds at first floor, altered lounge and office and ground floor Wilbraham House Residential Home Church Street Audley Newcastle Under Lyme Staffordshire ST7 8DE Ref. No: 20/00923/FUL Delegated/Village Env/Conservation Area 6. Conversion of existing shippon to holiday let accommodation to include sub- division of the internal spaces and provision of heritage roof lights Domvilles Farm Barthomley Road Audley Stoke-on-Trent Staffordshire ST7 8HT Ref. No: 20/01054/LBC Conversion of existing shippon to holiday let accommodation to include sub-division of the internal spaces and provision of heritage roof lights Domvilles Farm Barthomley Road Audley Stoke-on-Trent Staffordshire ST7 8HT Ref. No: 20/01053/FUL Green Belt/Delegated FYI ONLY Application for approval of the acoustic report and recommendation as required by condition 15 and Application for approval of the external facing materials as required by condition 3 - 19/00117/FUL - Proposed demolition of existing Working Mens Club and the development of 7 new dwelling houses Former Halmerend And District Working Mens Club Co Operative Lane Halmerend Staffordshire ST7 8BL Ref. No: 19/00117/CN03 Delegated/Village Env 7. Update on the Joint Local Plan (if available) 10. Policing Matters To receive a report back from the Chair/Vice Chair following the meeting held with Sgt Caldwell, Borough Councillors – on Thursday 17th Dec at 6pm 11. GDPR (standing item) • Data breaches/Subject Access requests/Information Security – reminder of responsibilities 12. Standing item – CCTV 1. To note the maintenance report and any actions to be taken (November – to be supplied) 2. To note the latest with regards to the current system and update on issues – Mr N Hayes 3. To note requests for footage from Police and to approve the Chair and Vice Chair to sign a Data Sharing Agreement (GDPR) with the Police to allow them to access footage for the prevention and investigation of crime and community safety 13. Playing Fields/Wildlife Areas/Car park/Assets inc: 1. Albert Street Play area update – to note tendering process is now underway 2. To note Play Area Monthly Inspection for Dec and approval of any action required or taken under Delegated Authority including – Bignall End Road Play area – gap filled with stones, access to play area (handrails) 3. To approve hedge cutting Albert Street (£80), Queen Street (£90) and Road Allotments (£60) 4. To approve that the Chair and Vice Chair sign a wayleave at land (Podmore Cottages) with Western Power 5. To approve a quote to repair the seat at at a cost to be notified 14. Leddys Field Management Plan - To adopt the Leddys Field Management plan following the meeting on 11th November with schools, scouts, Parish Councillors Pearson and Moody and agree an action plan for next year see Appendix D 15. To request the allotment rent from Halmer End (£12 per plot) – in line with the revised arrangements (1st February 2021 to 31st January 2022) and to seek tenant’s views regarding joining the Audley Allotment Association (as associated members) 2

16. Highway Team visit – Hedges, ditches and drains – list to be agreed

17. Correspondence and circulars -To review other items received and consider for next agenda Request from Rotary Club to work on community projects 18. Clerks Update – (Appendix E) To approve leave from 21st December to 4th January 2021 19. Councillor Reports (for information only/further actions and decisions must be included on next agenda) 20. Payments and Finance 1. To approve the attached Payments and note receipts –Appendix F 2. To appoint an internal auditor for Accounts ending 2020/21 and terms of reference– Appendix G 3. To renew the Clerk’s Society of Local Council Clerks membership (pro rata) £173.40 21. TO RES OLVE UNDER THE 1960 PUBLIC BODIES (ADMISSION TO MEETINGS ACT) TO EXCLUDE THE PRESS AND PUBLIC DUE TO THE CONFIDENTIAL NATURE OF THE MEETING TO BE DISCUSSED: 1. Queen Street/CARA park site issues – update 2. Bignall End Road Car park – To consider a quote for the Borough Council’s approved contractor to carry out the work to include for kerbs and tarmac, to allow for the Chair and Vice Chair to sign the licence and also to seek Planning Permission (approving a quote for architect to provide scheme design to achieve planning) 3. To approve a quote for kissing gates at Bignall End Road at a cost to be notified

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Appendix A –Draft budget 2021/22 and Precept Calculation

Draft Budget Approved Draft Budget 2021/22 (Precept Expected Spend HEADING Budget 2021/22 (if no increase of 1.5% 2020/21 (This year) 2020/21 precept increase) per Annum)

ADMIN Staff Costs and Oncosts / Chair £ 33,000 £ 34,500 £ 34,500 £ 33,711 ADMIN Office/other/Adverts £ 8,500 £ 7,000 £ 7,000 £ 6,466 Playing Fields - maintenance £ 21,000 £ 24,000 £ 24,000 £ 20,969 Bus Subsidy £ 25,000 £ 25,000 £ 25,000 £ 21,747 Highways Projects (inc SIDS, siding) £ 7,000 £ 7,000 £ 7,000 £ 11,436 Playing fields new equipment (Albert Street, BMX) £ 3,000 £ - £ - £ 95,813 Car parks - maintainance Butchers and Halmer End (High Street), Station Road £ 3,500 £ 3,500.00 £ 3,500.00 £ 33,879 Bus shelters and Seats £ 1,000 £ 1,000.00 £ 1,000.00 £ 831 Footpaths £ 1,000 £ 1,000.00 £ 1,000.00 £ - Audley Bowling Green £ 2,000 £ 2,000.00 £ 2,000.00 £ 2,955 Wildlife Area/Land inc Leddys/Marg Garden/Bluebell wood/Scot Hay land) £ 8,000 £ 8,000.00 £ 8,000.00 £ 9,562

Misc. inc unadopted land £ 7,000 £ 7,000.00 £ 7,000.00 £ 2,819

Allotments (skips, strimming, hedge laying) £ 1,500 £ 1,500.00 £ 1,500.00 £ 1,823

Donations inc Rem Day parade £ 3,000 £ 3,000.00 £ 3,000.00 £ 873

Comm activities/Grants Programme £ 4,000 £ 4,000.00 £ 4,000.00 £ 5,000 Other projects £ 33,195 £ 34,000.00 £ 31,613.50 £ 32,484 VAT TO BE RECLAIMED £ - £ - £ - £ 12,277 TOTAL £ 161,695 £ 162,500 £ 160,113.50 £ 292,643.60 Shortfall £ 2,386.50

Annual amount Required Income for Budget 21/22 per Band D Income for Budget 20/21 (£162500) Property Precept - Notes Precept reqd Precept £60.83 per year Band D (council £ 156,698 (2550 Council tax £ 157,503 £ 61.77 tax base 2576) base) Last year it was Section 136 £60.83 (20/21) Band Section 136 Funding NIL £ - £ - Funding NIL D per annum (£156698)

Precept would Council tax increase by 94p per Council tax support grant (at RISK) £ 4,397 support grant (at £ 4,397 year or 1.8p per RISK) week (1.5% increase) Other income Other income (Allot rent) £ 600 £ 600 (Allot rent) Or total precept is £155116.50 if it stays the same per Total Income £ 161,695 Total Income £ 162,500 year at £60.83 - with a shortfall of £2386.50 to meet budget

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