Recommendations for Improving the Recruiting and Hiring of Los Angeles Firefighters
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Recommendations for Improving the Recruiting and Hiring of Los Angeles Firefighters Chaitra M. Hardison, Nelson Lim, Kirsten M. Keller, Jefferson P. Marquis, Leslie Adrienne Payne, Robert Bozick, Louis T. Mariano, Jacqueline A. Mauro, Lisa Miyashiro, Gillian Oak, Lisa Saum-Manning C O R P O R A T I O N C O R P O R A T I O N Recommendations for Improving the Recruiting and Hiring of Los Angeles Firefighters Chaitra M. Hardison, Nelson Lim, Kirsten M. Keller, Jefferson P. Marquis, Leslie Adrienne Payne, Robert Bozick, Louis T. Mariano, Jacqueline A. Mauro, Lisa Miyashiro, Gillian Oak, Lisa Saum-Manning For more information on this publication, visit www.rand.org/t/rr687 Library of Congress Cataloging-in-Publication Data is available for this publication. ISBN: 978-0-8330-8839-0 Published by the RAND Corporation, Santa Monica, Calif. © Copyright 2015 Los Angeles Fire Department R® is a registered trademark. 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RAND’s publications do not necessarily reflect the opinions of its research clients and sponsors. Support RAND Make a tax-deductible charitable contribution at www.rand.org/giving/contribute www.rand.org Preface In 2014, the City of Los Angeles Mayor’s Office sought assistance from the RAND Corporation to find ways to improve the process the city uses to hire firefighters into the Los Angeles Fire Department (LAFD). RAND proposed and received approval to execute a research and analysis project that has four primary goals: • Recommend ways to improve the city’s hiring policies and prac- tices so that it may identify the applicants most likely to be suc- cessful firefighters. • Ensure that the city provides an equal opportunity of being hired to all qualified applicants for firefighter positions. • Suggest methods for improving the demographic diversity of new firefighter hires. • Minimize costs for the city and its applicants. RAND conducted a three-month review of Los Angeles’s fire- fighter hiring policies and practices, paying particular attention to their effectiveness and fairness. This report presents the results of that three- month effort. It reviews the city’s current hiring practices, outlines a new firefighter hiring process, and makes recommendations that are intended to increase efficiency of the hiring process, bolster the evi- dence supporting the validity of it, and make it more transparent and inclusive. iii iv Improving the Recruiting and Hiring of Los Angeles Firefighters A Note About Hiring Practices and the Law Although we discuss several aspects of employment law throughout this report, this is not intended to be legal advice or recommended strategy. Before proceeding with any changes to its selection process, the city should consult with its own legal counsel to determine an appropriate course of action. The RAND Safety and Justice Program The research reported here was conducted in the RAND Safety and Justice Program, which addresses all aspects of public safety and the criminal justice system, including violence, policing, corrections, courts and criminal law, substance abuse, occupational safety, and public integrity. Program research is supported by government agen- cies, foundations, and the private sector. This program is part of RAND Justice, Infrastructure, and Envi- ronment, a division of the RAND Corporation dedicated to improving policy and decisionmaking in a wide range of policy domains, includ- ing civil and criminal justice, infrastructure protection and homeland security, transportation and energy policy, and environmental and nat- ural resource policy. For more information about the Safety and Justice Program, see http://www.rand.org/safety-justice or contact the director at [email protected]. Contents Preface ............................................................................. iii Figures and Tables ............................................................... ix Summary .......................................................................... xi Acknowledgments .............................................................. xxi Abbreviations .................................................................. xxiii CHAPTER ONE Introduction ....................................................................... 1 Scope and Limitations of This Report ........................................... 2 Time Constraints ............................................................... 2 The City’s Recent Changes ..................................................... 3 Objectives Guiding the Project ................................................... 3 Identify Applicants Most Likely to Be Successful Firefighters ............. 4 Ensure Equal Opportunity Throughout the Hiring Process ............... 4 Increase the Demographic Diversity of New Firefighter Hires ............. 4 Minimize Costs for the City of Los Angeles and Its Applicants ........... 5 Study Approach .................................................................... 6 Drawing on Existing Expertise and Past Research .......................... 6 Exploratory Interviews to Understand Stakeholder Perspectives ........... 9 Review of Existing Documentation and Informational Interviews on Recruiting and Selection Processes ......................................10 Job Incumbent Focus Groups to Confirm and Identify New Key Duties, Knowledge, Skills, Abilities, and Other Characteristics for Firefighter Service ......................................................10 Data Analyses to Examine Disparate Impact of the 2013 Selection Process .......................................................................11 Organization of This Report .....................................................11 v vi Improving the Recruiting and Hiring of Los Angeles Firefighters CHAPTER TWO Firefighter Recruitment and Outreach Strategies .........................13 A Framework for Understanding Recruitment ................................13 Firefighter Recruiting Practices .................................................14 Key Comments on Recruiting from the Interviews ...........................16 The Emphasis Should Be on Finding Highly Qualified Candidates, Not Merely on Increasing the Quantity of Candidates .................17 CHAPTER THREE The 2013 Firefighter Selection Process ......................................21 Notification Cards ............................................................... 23 Step 1: Preliminary Background Application ................................. 23 Step 2: Describing the Minimum Requirements ............................. 23 Step 3: Written Test .............................................................. 24 Test of Reading Comprehension, Arithmetic, and Mechanical Aptitude .................................................................... 24 Test Development ...............................................................25 Step 4: Candidate Physical Ability Test ....................................... 26 Step 5: Oral Interview ........................................................... 27 Job Interview with a Firefighter and Interview Specialist ................. 27 Step 6: Background Investigation and Preliminary Investigative Questionnaire.................................................................29 Collection of Preliminary Background Information Using Applicant-Provided Information ........................................29 Step 7: Initial Panel Review ..................................................... 30 Two Fire Captains Review the Candidate’s Initial Background Application Package. ..................................................... 30 Step 8: Field Investigation ........................................................32 In-Depth Background Check .................................................32 Step 9: Final Panel Review .......................................................33 Repeat of Initial Panel Review with Corroborated Information ..........33 Step 10: Medical and Psychological Evaluations ..............................33 Certification ...................................................................... 34 Contents vii CHAPTER FOUR Statistical Analysis of the Selection Process ...............................35 Data ................................................................................35 Reduction of Applicants in the Selection Process ............................ 36 The Selection Process’s Impact on Minorities .................................39 Caution in Interpreting These Estimates Is Warranted ...................... 42 CHAPTER FIVE Recommendations ...............................................................45 Overview of Recommendations as They Relate to the Objectives