Central Frontenac Regular Council June 23, 2020 – 4:00 PM Web-ex Virtual Meeting, Sharbot Lake On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT Council suspend the rules of the procedural by-law to allow Delegations to move up in the agenda to follow Item 5 (Mayor's Remarks);

THAT Council approve the agenda for the regular council meeting June 23, 2020 as presented [amended].

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 7 - 15 a) Approval of Minutes THAT Council approve the minutes of the regular council meeting held June 9, 2020 as presented [amended].

5. Mayor's Remarks

6. Delegations/Presentations 16 - 27 a) North Frontenac Little Theatre THAT Council receive the presentation from Brian Robertson and Jeff Siamon on behalf of the North Frontenac Little Theatre.

AND FURTHER THAT

7. Deferred Items

8. Staff Reports/Departmental Updates 28 - 30 a) Public Works

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95-2020 Blue Box Transition Program WHEREAS the amount of single-use plastics leaking into our lakes, rivers and waterways is a growing area of public concern;

WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce greenhouse gases significantly;

WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes.

WHEREAS the Township of Central Frontenac supports the transition of the Blue Box Program to full producer responsibility in principle and sees the value of a regional approach.

AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box Programs provide an indication of the best date to transition Central Frontenac’s program to full producer responsibility.

THEREFORE BE IT RESOLVED THAT Council accept the recommendation for Central Frontenac to transition its Blue Box program to full producer responsibility January 1st 2023

AND THAT Council authorize the Public Works Manager to allocate time to further research the services the municipality would like to offer to producers should we be able to arrive at a mutual agreement

AND FURTHER THAT the resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks

31 - 32 b) Public Works 96-2020 RFT PW 2020-03 Reconstruction of Henderson, Arden and Oak Flats Roads WHEREAS Tender PW 2020-03 was released on June 12th, 2020 and closed on June 23rd, 2020 for the reconstruction of Henderson, Arden and Oak Flats Roads as described in the document;

AND WHEREAS the Public Works Manager is in the process of reviewing the bids to evaluate according to the criteria outlined in the tender and will be recommending the candidate for the selection of the successful contractor at the meeting.

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NOW THEREFORE BE IT RESOLVED THAT Council award Gemmill Sand and Gravel Ltd, as the successful bidder in the amount of $615,732.03 before HST;

AND FURTHER that the Public Works Manager be authorized to issue a purchase order for the work.

33 - 34 c) Fire and Emergency Services 97-2020 CFFR Activity Report

THAT Council receive for information the CFFR Activity Report for May.

35 - 43 d) Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law THAT Council support the recommendation of the A/Manager of Emergency Services/Fire Chief to amend the Open-Air Burn By-Law.

44 - 45 e) Fire and Emergency Services 99-2020 Pumper 421 Replacement WHEREAS RFP#421 was released on April 17, 2020 and closed on May 29, 2020 with five bids being received for the purchase of a new pumper;

AND WHEREAS the A/Manager of Emergency Services/Fire Chief has reviewed the bids and evaluated them according to the criteria outlined in the tender document and is recommending that Battleshield Industries Limited be accepted as the successful bidder;

NOW THEREFORE BE IT RESOLVED THAT Council award Battleshield Industries Limited as the successful bidder in the amount of $434,309.28 plus HST and authorize the A/Manager of Emergency Services/Fire Chief to issue a purchase order for the new pumper.

46 - 53 f) Fire and Emergency Services 100-2020 Recovery Framework THAT Council receive for information only the Township of Central Frontenac’s Recovery Framework prepared by the A/Manager of Emergency Services/Fire Chief

54 - 75 g) Finance/Treasury 101-2020 Accounts Payable Report That Council approve the Cheque Distribution reports totalling $474,283.64 as prepared by the Treasurer.

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76 - 78 h) Finance/Treasury 102-2020 Apportionments That Council approve the following apportionments of assessment as recommended by MPAC for 2020 as applicable for the following roll numbers:

10-39-060-010-00900-0000, 10-39-060-010-00902-0000, 10-39-040- 040-00900-0000 & 10-39-040-040-00904-0000.

79 - 80 i) Finance/Treasury 103-2020 Arrears/Tax Sale Properties Summary Update THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer for information purposes;

AND FURTHER support the Treasurer’s recommendation to not proceed with the normal tax sale process on new properties in 2020, but resume the normal tax sale process in 2021.

81 - 83 j) Administration 104-2020 K & P Trail - transfer of ownership/control to County of Frontenac WHEREAS the County of Frontenac passed Resolution #2020-22 on February 19, 2020 that it request a conveyance of the former K & P rail line lands, which land is now used as a recreational trail;

AND WHEREAS the Township passed Resolution 312-2019 to authorize entering into a funding agreement for the joint grant application made by the County and the Township to the Ontario Ministry of Agriculture, Food and Rural Affairs’ Rural Economic Development Program (RED) for trail enhancements for the improvement of the trail north of Sharbot Lake to the North Frontenac boundary;

AND WHEREAS the County is taking the lead on the construction and subsequent maintenance of the trail to extend the K & P trail network;

NOW THEREFORE BE IT RESOLVED THAT Council agree in principle to the transfer of the K & P trail lands to the County either by way of conveyance, lease or licence, subject to any legal advice so obtained,

AND FURTHER that transfer of the trail property to the County be exempted from the Sale of and Other Disposition of Property Policy but that Notice of the transfer to the County be published in the same

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manner as in the said Policy, and that the Clerk bring back a by-law to council once final arrangements have been negotiated

84 - 89 k) Administration 105-2020 Road Allowance Closure request– Harris – Part of Oak Ave Plan 1113 THAT Council approve in principle the recommendation of the CAO/Clerk to close that part of Oak Ave adjacent to Lot 3, Plan 1113 Township of Olden being PIN 36223-0254, as applied for by Stuart and Brigitta Harris;

AND THAT we proceed to a public meeting to close the said road allowance before passing said by-law

9. Committee/Other Reports/Minutes 90 - 93 a) Community Policing Advisory Committee (CPAC) THAT Council receive for information CPAC's minutes from their meeting December 16, 2019.

10. Communications/Correspondence 94 - 125 a) Correspondence THAT council receive for information the following correspondence: 1. Letter dated June 12, 2020 from Steve Clark, Minister of Municipal Affairs and Housing; 2. Letter dated June 12, 2020 from Bracebridge to Steve Clark, Minister of Municipal Affairs and Housing 3. Letter dated June 16, 2020 from Grey County to Premier Doug Ford; 4. Letter dated June 11, 2020 from Chatham-Kent to Premier Ford and Ministers Christine Elliott and Merrilee Fullerton regarding Long Term Care Home Commission; 5. Letter dated June 11, 2020 from Chatham-Kent to Premier Ford and Ministers Christine Elliott and Merrilee Fullerton regarding support for Letter from Alzheimer Society 6.Letter dated June 12, 2020 from Assistant Deputy Minister Hannah Evans, Ministry of Municipal Affairs and Housing 7. Letter dated June 5, 2020 from Township of Puslinch 8. Resolution dated June 15, 2020 from Prescott re broadband; 9. Letter dated June 4, 2020 from Steve Clark, Minister of Municipal Affairs and Housing to federal ministers of Innovation, Science and Industry, Minister of Infrastructure and Communities, and Minister for Women and Gender Equality 10. Community Living May 2020 newsletter

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11. Public Meetings

12. By-laws/Agreements 126 - 133 a) By-Law 2020-32 being the Burn By-Law THAT By-Law 2020-32, being a By-Law Identified as the Burn By-Law be read a first, second and third time, and finally passed this 23 day of June, 2020.

13. Notice of Motions

14. Giving Notice of Motion

15. New/Other Business

16. Closed Session

17. Adjournment 134 a) Adjournment THAT By-Law 2020-33 being a by-law to confirm the proceedings of the regular council meeting held June 23, 2020 be read a first, second and third time, and passed this 23rd day of June, 2020;

AND FURTHER that this meeting be adjourned until July 14, 2020 said meeting location or format to be held at the call of the chair.

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MINUTES OF THE REGULAR MEETING OF COUNCIL June 9, 2020

A regular meeting of the Council of the Township of Central Frontenac was held virtually via Webex on Tuesday, June 9, 2020 at 4:00 PM

Present: Mayor Smith, Deputy Mayor Tom Dewey, Councillors Cindy Kelsey, Sherry Whan, Bill MacDonald, Victor Heese, Elwin Burke, Brent Cameron and Nicki Gowdy

Staff in CAO/Clerk Cathy MacMunn, Deputy Clerk Cindy Deachman, Attendance: Development Services Manager, Andy Dillon, Public Works Manager Tyson Myers

1. Call to Order

a) Mayor Smith called the meeting to order at 4:00 p.m.

2. Approval of Agenda

Motion #: 199-2020 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council approve the agenda for the regular council meeting held June 9, 2020 as presented. Carried

3. Disclosure of Pecuniary Interest and General Nature Thereof

a) Councillor Heese declared a pecuniary interest in item 7 d) for the reason that he is an employee of Community Living - North Frontenac

4. Approval of Minutes

Motion #: 200-2020 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council approve the minutes of the regular council meeting held May 26, 2020 as presented. Carried

5. Mayor's Remarks

a) Mayor Smith noted the sad events of Sunday in Parham. Kudos to the first responders. The community needs to heal, which is a difficult task given the

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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pandemic prevents gatherings. Councillors Gowdy and Cameron's letter to the community was excellent. Councillor Cameron has organized MPP Randy Hillier and MP Scott Reid to come to the community on Friday.

Councillor Cameron expressed his appreciation for the leadership the Mayor has taken.

6. Deferred Items

a) None

7. Staff Reports/Departmental Updates

a) Development Services 87-2020 Construction Details Report

Development Services Manager A. Dillon present the Development Services Report.

Councillor Dewey requested that statistics be broken down by district so we can see where the growth is occurring.

Councillor MacDonald asked if there are any issues anticipated with trend of increasing number of permits, and whether more inspections are required for permanent vs. seasonal dwelling. Do we have staffing resources and what is the extra demand on roads and infrastructure?

A. Dillon noted more inspections are required for permanent as opposed to seasonal. It is hard to track development involving conversions of seasonal to permanent as often permits aren't required or taken out.

Motion #: 201-2020 Moved By: Sherry Whan Seconded By: Cindy Kelsey

THAT Council receive the Construction Details-May 2020 Report prepared by the CBO for information. Carried

b) Development Services 88-2020 Provincially Legislated Annual Report on Building Permit Fees – 2019

Motion #: 202-2020 Moved By: Victor Heese Seconded By: Bill MacDonald

WHEREAS Section 7 (4) of the Ontario Building Code Act (OBCA) requires a municipality to publish an Annual Report on fees every twelve (12) months;

AND WHEREAS the purpose of this report is to illustrate the building permits collected do not exceed the expenditures to administer the Ontario Building Code (Section 7 (2) of the OBCA).

AND WHEREAS our municipal permit fee revenue for 2019 exceeded expenses by $792.00;

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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NOW THEREFORE BE IT RESOLVED THAT Council accept the Report entitled Provincially Legislated Annual Report on building Permit Fees – 2019 as prepared by the Manager of Development Services/CBO;

AND FURTHER that Council direct staff to put the report on the website Carried

c) Development Services 89-2020 Facilities Report

Councillor Gowdy raised concern about the fence at Parham; volunteers have offered to remove it. It was never finished and is a safety hazard. This has been a source of frustration.

Discussion ensued as to whether it was still required, could it be made safe, should it be repaired or taken down and replaced.

A. Dillon noted they had the supplies to finish and make it safe. Another side may need to added once the land behind firehall is graded.

Council decided the fence should be finished and made safe.

Motion #: 203-2020 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the report entitled “Facilities Overview” as prepared by the Manager of Development Services/CBO for information. Carried

d) Development Services 90-2020 Request for Encroachment

Motion #: 204-2020 Moved By: Cindy Kelsey Seconded By: Tom Dewey

WHEREAS The Manager of Development Services/CBO has received a request from Community Living –North Frontenac for permission to allow a newly constructed access ramp encroach on the road allowance;

AND WHEREAS the Manager of Public Works and the Manager of Development Services has inspected the site, and support the entering into an encroachment agreement is a viable option;

NOW THEREFORE BE IT RESOLVED THAT Council approve of the recommendation of staff to enter into an encroachment agreement with Community Living – North Frontenac for the property located at 14352 Road 38 to accommodate the encroachment of the wheelchair ramp onto the road allowance,

AND FURTHER THAT Council approve staff to go ahead and prepare the encroachment agreement and that the Mayor and CAO/Clerk be authorized to sign the standard encroachment agreement with Community Living-North Frontenac.

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Carried

e) Development Services 91-2020 Former Hinchinbrooke School

Deputy Mayor Dewey agreed it should be cleaned up.

B. MacDonald would like to ensure the building is secured.

Motion #: 205-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT Council receive the Former Hinchinbrooke Public School Report as prepared by the Manager of Development Services dated June 9, 2020 for information.

AND FURTHER THAT Council consider information provided in the report, taking into account there is no money set aside in the 2020 budget for this building.

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with clean up and repairs of the Former Hinchinbrooke Public School.

Carried f) Development Services 92-2020 Hinchinbrooke Fire Station (Parham)

Councillors discussed whether storage was available in other buildings such as Piccadilly fire station, whether the storage shed alternative like what was done in Mountain Grove could be used.

Also discussed was relative cost of tearing down vs. fixing, and cost between short term and long term repair.

Since there were significant planning issues if we sold the property, council confirmed it wished to keep the property, and fix the building. An assessment of township storage facilities should be done.

Motion #: 206-2020 Moved By: Nicki Gowdy Seconded By: Brent Cameron

THAT Council receive the Hinchinbrooke Fire Station (Parham) Report as prepared by the Manager of Development Services/CBO dated June 9, 2020 for information;

AND FURTHER that staff have identified four options for Council’s consideration which are outlined below;

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with OPTION 3

Carried

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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g) Public Works 93-2020 Activity Report

T. Myers presented the Public Works Report.

In addition to the reports, he had a last minute request from Crains' Construction to use the tennis court area of the school property for putting up a tent for area for staff to get out of sun. Councillor Heese noted he hopes to one day use the court area for pickle ball so asked that there be some assurance that Crains' won't damage the court surface.

Motion #: 207-2020 Moved By: Sherry Whan Seconded By: Bill MacDonald

THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated June 9th, 2020 for information. Carried

h) Public Works 94-2020 Purchase of Used Sidewalk Plow/Sander

Motion #: 208-2020 Moved By: Cindy Kelsey Seconded By: Tom MacDonald

WHEREAS the Public Works Manager is recommending that we purchase a used sidewalk plow/sander as it will provide a more efficient way to plow sidewalks;

AND WHEREAS the Public Works Supervisor has obtained three quotes as per the Procurement By-law;

AND WHEREAS the Public Works Manager is recommending that the quote from Colvoy Equipment in the amount of $47,000.00 before HST be accepted;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Public Works Manager to accept the quote from Colvoy Equipment for a used sidewalk plow/sander in the amount of $47,000.00 before HST;

AND FURTHER THAT the Public Works Manager be authorized to obtain a purchase order for the sidewalk plow/sander.

Carried

8. Committee/Other Reports/Minutes

a) Eastern Ontario Trails Alliance

Motion #: 209-2020 Moved By: Elwin Burke Seconded By: Victor Heese

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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THAT Council receive the March 12, 2020 Eastern Ontario Trails Alliance board minutes for information. Carried

9. Delegations/Presentations

a) None

10. Communications/Correspondence

Motion #: 210-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT Council receive the following correspondence for information:

1. Clarington letter to the Prime Minister re Broadband; 2. Northumberland resolution re support of Conservation Authorities 3. Township of Puslinch re Provincially Signficant Wetlands Carried

b) Correspondence requiring action – email from Chris Charlebois

C. MacMunn provided council with background information. This chip truck was allowed on the beer store property however once it moved it gave up its grandfathered status. She had written a letter last fall to the owner confirming that a zoning would be required if it moved to a new location. She confirmed the Matsons' chip truck was included in his re-zoning application and site plan. The Godfrey chip truck has been there long enough that it is also grandfathered. The Natives' location is not subject to local municipal planning controls. She has spoken to J. Gallivan. While the current OP does not allow food trucks, the proposed OP contemplates policies regarding food trucks. We could consider a pilot project similar to Petawawa. C. MacMunn can invite J. Gallivan to speak at the next meeting to review options.

Council expressed concerns allowing in the meantime as it creates a precedent and we have no licencing provisions in place for oversight.

Motion #: 211-2020 Moved By: Nicki Gowdy Seconded By: Brent Cameron

THAT Council receive the email correspondence from Christopher Charlebois to the CAO/clerk for information,

AND FURTHER THAT Mr. Charlebois will continue with the zoning change and satisfactory completion process prior to opening the chip truck/food truck/refreshment vehicle.

Carried c) Correspondence requiring Action

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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Motion #: 212-2020 Moved By: Bill MacDonald Seconded By: Sherry Whan

WHEREAS North Frontenac Telephone Co. sent an email on May 28, 2020 requesting a letter of support from the municipality in their application to the CRTC Broadband Fund;

AND WHEREAS the funding will assist with the cost of constructing a new fibre optic netowrk for the Township of Central Frontenac; AND WHEREAS the deadline for the application was June 1, 2020 prior to a meeting of council; AND WHEREAS the proposed fibre optic network build will provide underserved areas with access to competitively priced high-speed broadband services for our municipality;

NOW THEREFORE BE IT RESOLVED that Council ratify the letter of support which was forwarded to North Frontenac Telephone Company on June 1, 2020. Carried

11. Public Meetings a) None

12. By-laws/Agreements a) None

13. Notice of Motions a) None

14. Giving Notice of Motion a) None

15. New/Other Business a) None

16. Closed Session

a) Move into Closed Session

Motion #: 213-2020 Moved By: Victor Heese Seconded By: Elwin Burke

THAT Council move into closed session to discuss matters regarding:

1. litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (Section 239 (2) (e) (fire department)

2. personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2) (b) - Fire Department

3. the security of the property of the municipality or local board pursuant to Section 239(2) (a) - road allowance between Concession 10 and 11 Olden

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4. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2) (c) - Pt lots 8 & 9 Con 8 Kennebec

5. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board pursuant to S. 239(2) (k) - K and P Trail through Sharbot Lake Village Carried

b) Rise with no report from Closed Session

Motion #: 214-2020 Moved By: Elwin Burke Seconded By: Victor Heese

THAT we move out of closed session where we discussed the following:

1. litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (Section 239 (2) (e) (fire department)

2. personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2) (b) - Fire Department

3. the security of the property of the municipality or local board pursuant to Section 239(2) (a) - road allowance between Concession 10 and 11 Olden

4. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2) (c) - Pt lots 8 & 9 Con 8 Kennebec

5. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board pursuant to S. 239(2) (k) - K and P Trail through Sharbot Lake Village

with no report. Carried

17. Adjournment

Motion #: 215-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT By-Law 2020-31 being a by-law to confirm the proceedings of the the regular council meeting held June 9 2020 be read a first, second and third time, and passed this 9th day of June

AND FURTHER THAT this meeting be adjourned until June 23, 2020, said meeting to be held virtually. Carried

Adjournment time: 6:49p.m.

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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Mayor, Frances L. Smith

Regular Meeting of Council Minutes June 9, 2020 -4:00 PM

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A PROPOSAL FROM: NORTH FRONTENAC LITTLE THEATRE TO: CENTRAL FRONTENAC TOWNSHIP COUNCIL “TOWARD A PERMANENT PRESENCE AT THE OSO HALL”

WE APPROACH COUNCIL AS A LONG SERVING COMMUNITY THEATRE IN SEARCH

OF A NEW PERFORMANCE VENUE THAT WOULD PROVIDE US FINANCIAL SECURITY,

STABILITY AND THE ASSURANCE OF THE FUTURE OF OUR PROUD INSTITUTION. JUNE 23, 2020

1. BACKGROUND  NFLT is a proud, not for profit, volunteer-driven, community theatre that faithful audiences support through ticket purchases which offset production costs allowing us to stay afloat

 After forty years of crowd-pleasing performances at Sharbot Lake High School, and more recently, at the Granite Ridge Education Centre, NFLT came to the decision earlier this year that continued use of the school stage as our main venue is no longer viable. Reasons for this decision vary greatly and include new user fees that the Limestone District School Board put in place last year

 At a Council Meeting on November 12, 2019, we requested township support concerning this dilemma, and floated the idea of adopting the Oso Community Hall as our new venue. Council reacted favourably to the idea and waived rental fees for our trial production at the hall.

 NFLT next approached the Central Frontenac Recreation Committee. They voted unanimously to allow us membership under their Arts and Culture sector, and asked Council liaison, Sherry Whan, to bring the results of this vote back to Council for discussion and hopeful ratification.

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2. RATIONALE  With the possibility of township support in terms of financial security, the Oso Hall is the obvious best bet for an entertainment venue in Sharbot Lake that suits NFLT’s needs. We are buoyed by witnessing how other community halls have become popular theatre and music centres, including the Bellrock Community Hall and the Snow Rd. Village Community Hall.

Bellrock Community Hall adds live theatre to its other on-going events; for instance, “The Great Ice Cream Scheme” was presented as dinner-theatre in 2013 to sold out audiences. The Frontenac News writes, “ It is because of the committed work of the members of the Bellrock Community Association along with a very talented community of crew and cast that the Bellrock Schoolhouse Theatre has become a hot spot for local theatre and other community events.”

 We feel that there would be many positive outcomes with NFLT’s presence in the Oso Hall. Children’s summer theatre, Open Mics, and other events hosted by NFLT, as well as the community, could be expanded upon and flourish.

 Any alterations that we might spark would benefit all users of the hall. Alterations might include: Permanently installing our professional theatre lights, and having our technicians operate them for other events when possible, or train other

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community members to use them; a refurbished stage area; helping to implement a professional sound system

3. SCOPE What would an NFLT “permanent presence” at the Hall look like?

 Installation of theatre lights (see “Implementation Plan” and Addendum)  Plans to collaborate in refurbishing the stage and implementing a common use sound system  A minimal (4 feet by 6 feet) designated storage area for props, make-up, paint and our light board. (We have discussed the possibility of bringing in a securable locker with Facilities Coordinator Terry Asselstine)  The production of two plays a year, (one in the fall and one in the spring) with the possibility of a two week Children’s Theatre Camp in the summer

 Booked rehearsal time would entail approximately six weeks for a one act play, eight to ten weeks for a regular three act play, and up to twelve weeks for a musical.  Two to three rehearsals would run weekday evenings from approximately 6:00 PM to 9:30 PM with the possibility of the odd weekend afternoon booking. Several extra evenings may be required to set up stage flats and

lighting. NOTE: Except for the last week of rehearsals and performance

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week, we would cancel any rehearsals if other groups wanted to use the hall for those nights.

… SCOPE … continued  Performance week would require daily evening bookings with performances running Thursday through Saturday evenings with a Sunday matinee. The Monday after would be required for set removal and clean-up  Background scenery flats will be secured on the stage in the latter part of the rehearsal period  The large kitchen with the possibility of the two rooms behind would be in use during performance week for actors and musicians to assemble in and ready themselves for stage entrances and exits. There is the possibility of hosting a dinner theatre as well, whereby the kitchen would be put to good use

4. IMPLEMENTATION PLAN If all goes well, this is our vision for us moving into the Hall:

 Off the top, if necessary, NFLT could seamlessly mount a production in the hall with nothing extra required on the part of the township. We have performed in the hall before. We did two one-act plays in the spring of 2014. We rehearsed twice a week from 6:30 – 9:30 pm, plus booked some additional evenings to set up lights. We used our own portable lighting system.

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NFLT was proud to mount its 2014 production of “Norm Foster Comedies” at the Oso Community Hall to very appreciative audiences

… IMPLEMENTATION PLAN … continued …  For our first step, we would capitalize on current ceiling replacement plans by the township and permanently install our professional theatre lights (please see “Responsibilities of the NFLT)  Along with light installation, we would install and power our 24-light two pack dimmer lighting system  Finalize designated storage area and install securable locker  Look toward the spring of 2021 for mounting our first Oso Hall performance.  Undergo our production process including rehearsals, stage set-up, performance week protocol, performances and striking of set and clean-up  Include a Council representative such as the Rec Committee liason in a post-play debriefing session where we evaluate strengths and address weaknesses vis-à-vis our presence in the hall. Look for snags in the production process that would adversely affect the on-going operation of the hall and decide on ways to address them.  Discuss with Council representative improvement plans for common usage enhancement including stage refurbishments (theatre curtain, valence curtains, extended stage), sound system, portable risers to create two or three levels of seating etc. Decide upon feasibility of and timeline for implementing these improvements

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5. PROPOSED RESPONSIBILITIES OF THE NFLT:  The NFLT pledges to abide by Oso Hall Rental Agreement regulations as laid out by the township and fine-tuned for NFLT  The director and/or stage manager of each production will be the first in and last out of the hall for shows and rehearsals and will be responsible for cast members and clean-up. We will leave the hall as we found it and secure the building. (We would need access to a key during rehearsal and show day schedules).

… PROPOSED RESPONSIBILITIES OF THE NFLT… continued…

 Although we would need a solid commitment for our performance week, we could be quite flexible for our rehearsal days. If another group needs the hall on a certain night, we would be happy to cancel or move our date  When possible, we will provide a technician to operate the lights for given community events, or train someone appropriately. NOTE: Only trained personnel will be allowed use of the theatre lights  We will commit ourselves to enhancing performances of all types by implementing agreed upon improvement plans for the stage through fund- raising and grant applications.  We will respect the presence of other groups using the hall and will strive to honour their space.  NFLT will manage all aspects of our productions and property, including publicity, ticket sales, house managing, our light system etc.

In terms of the installation of our professional theatre light system, please refer to the attached light plot diagram for specifics. (This diagram was prepared by Jeff Siamon and Derek Redmond of NFLT after an on-site collaborative meeting with Facilities Coordinator Terry Asselstine and Chief Building Inspector Andy Dillon). NFLT is fully prepared to provide material and

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labour to rough in wiring, and pipe hangers. This would include outlet boxes and 32+ circuit boxes. Electrical wires would run into the electrical panel box used for the now defunct electric heaters. We would hire an electrician to do the finishing work and arrange a formal inspection before the ceiling work is completed.

Theatre lights in use at the Bellrock Community Hall

6. PROPOSED RESPONSIBILITIES OF THE TOWNSHIP OF CENTRAL FRONTENAC:  Consider allowing the NFLT rehearsal and performance time at the Oso Hall with charges waived  Allow agreed upon storage of NFLT supplies  Allow NFLT usage of areas of the hall that have been agreed upon (stage, rooms off the stage, kitchen etc.)

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North Frontenac Little Theatre Page 22 of 134 AGENDA ITEM #a)

 Consider acknowledging NFLT as a member of the Central Frontenac Recreation Committee and afford it all responsibilities and privileges as such.  Help address issues that may arise in the course of our presence at the Oso Hall through a Council liaison and an NFLT liaison (This may include having a Council liaison attend a debriefing session after a production)  Examine the attached Light Installation Plot, and consider approving our implementing of it in conjunction with your ceiling renovations

 7. IN CONCLUSION With the added blessing of township support in terms of financial security, North Frontenac Theatre is convinced that the Oso Hall would make a perfect venue for our little theatre productions and ensure the future of our proud institution. We feel that our presence may actually help facilitate and encourage the booking of a great variety of other community events.

Community Halls, like community theatres, can be the heart and soul of a township. A community theatre as part of a community hall seems to make so much sense!

And so NFLT would be honoured to join the ranks of the great traditions of the Oso Hall such as the Lions Club breakfasts, or “The Festival of Trees”, or Tai Chi gatherings. As our township supports us, we too look forward to supporting our township by helping to ensure the longevity and well-being of our very own community hall through our crowd pleasing theatre productions. We would be forever grateful should Central Frontenac Township give us this special opportunity.

Yours faithfully,

The Executive of the North Frontenac Little Theatre: Pamela Giroux, President, Brian Robertson, Past-President, Meghan Hall Secretary, Jan Levitt, Treasurer, Jeff Siamon, Angela Cowdy, Art Holloway, members-at-large

8

North Frontenac Little Theatre Page 23 of 134 AGENDA ITEM #a)

9

North Frontenac Little Theatre Page 24 of 134 AGENDA ITEM #a)

North Frontenac Little Theatre

THEATRE LIGHT SPECIFICATIONS FOR INSTALLATION PURPOSES AT OSO HALL

Prepared by Jeff Siamon and Derek Redmond

Please click on file for viewing or open the designated email attachment.

NFLT Oso Hall Lights Plot.pdf

10

North Frontenac Little Theatre Page 25 of 134 AGENDA ITEM #a)

11

North Frontenac Little Theatre Page 26 of 134 North Frontenac Little Theatre

1 ½" steel pipes • Pipes over the stage, one foot above current ceiling height. duplex outlets • Pipes over the hall at the current ceiling height. (Higher if Oso Hall future curtain possible. (not to scale)

Kitchen Power Needs: 2-60 A circuits 32 ft. 2-20 A circuits

approx. 4 ft.

4 1 1

1 1 1 5-pin cable outlet

2 ft. 31 ft.

13 ft. 5 ft. 6 ft. 18 ft. 17 ft.

11ft.

approx. 4 ft. Page 27 of 134 AGENDA ITEM #a)

1: 12 outlets on each bar NOTE: There is a maximum of 32 lights available at any one time. 14-2 wire to run from each outlet to kitchen. 5-pin low voltage cable to run from kitchen to 5-pin outlet at rear alcove. 4: A possible, future track for a curtain across the stage. Plus valence curtains to hide stage lights. AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report Number: 95-2020 Date of Meeting: June 23th, 2020 From: Tyson Myers, Public Works Manager

Re: Blue Box Transition Program Report

A. RECOMMENDATION:

WHEREAS the amount of single-use plastics leaking into our lakes, rivers and waterways is a growing area of public concern;

WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce greenhouse gases significantly;

WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes.

WHEREAS the Township of Central Frontenac supports the transition of the Blue Box Program to full producer responsibility in principle and sees the value of a regional approach.

AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box Programs provide an indication of the best date to transition Central Frontenac’s program to full producer responsibility.

THEREFORE BE IT RESOLVED THAT Council accept the recommendation for Central Frontenac to transition its Blue Box program to full producer responsibility January 1st 2023

AND THAT Council authorize the Public Works Manager to allocate time to further research the services the municipality would like to offer to producers should we be able to arrive at a mutual agreement

AND FURTHER THAT the resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks.

B. BACKGROUND/INFORMATION

Municipal governments have been advocating for producers to have full fiscal and operational responsibility for end of life management of their packaging, printed paper and paper products. Producers are best positioned to reduce waste, increase the resources that are recovered and reincorporated into the economy and enable a consistent province-wide system that makes recycling easier and more accessible.

Public Works 95-2020 Blue Box Transition Program Page 28 of 134 AGENDA ITEM #a)

Other programs that have proven to transition successfully are; Ontario Tire Stewardship Used Tire Program; Stewardship Ontario Municipal Hazardous and Special Waste Program; Ontario Electronics Stewardship Waste Electrical and Electronic Equipment Program; and Stewardship Ontario Battery Recycling Program.

In August of 2019, the Minister of the Environment, Conservation and Parks announced next steps for transitioning the costs and operation of the Blue Box program away from municipalities to the make the producers of products and packaging fully responsible.

The announcement stated that Blue Box services would transition to producers in phases over a three-year period, starting January 1, 2023 and ending December 31, 2025. The announcement did not include a specific timeline whereby each municipality will be eligible to transfer.

The Frontenac public works managers have met and all agree that a regional approach needs to be taken for this transition. Although the fine details of how the transition will be modeled are yet to be determined, the Public Works Manager is submitting Central Frontenac’s preferred date of January 1st 2023 to ensure an opportunity does not get missed.

The Province’s intent is to finalize a Regulation for the transition by the end of 2020. It has been dictated that a rolling total of up to one-third of Blue Box municipal programs can transition each year. By selecting a preferred date this information will allow AMO and the province to better understand if there are conflicts with the municipalities of Ontario meeting this timeline and Central Frontenac has no obligation to commit to these dates.

C. FINANCIAL IMPLICATIONS

The intent of the transition to Producer Responsibility for Blue Box program is to make the Producers 100% responsible for program costs. The costs that the municipalities will be required to absorb for the transition to full producer responsibility is currently unknown and will be brought forward to council before any commitments are made.

D. ATTACHMENTS

Call for Action to pass a Resolution about Transition of the Blue Box to Full Producer Responsibility email from Jamie McGarvey, AMO President and Mayor of Parry Sound

Public Works 95-2020 Blue Box Transition Program Page 29 of 134 AGENDA ITEM #a)

Dear Mayor/Head of Council:

RE: Call for Action to Pass a Resolution about Transition of the Blue Box to Full Producer Responsibility

I would ask your Council to pass a resolution outlining your municipal government’s preferred date to transition your Blue Box program to full producer responsibility if provided the opportunity to self-determine (between January 1, 2023 and December 31, 2025). While the Province has not yet determined what mechanism will be used to choose when municipalities will transition, AMO believes your Councils are in the best position to decide when the best time to transition your Blue Box program is based on your specific circumstances (e.g. assets, contracts, integrated waste management system).

AMO is asking that a Council resolution be passed by June 30, 2020, be directed to AMO and the Ontario Ministry of Environment Conservation and Parks, that specifies:

1. Your Council’s preferred date to transition based on exiting service provision (between January 1, 2023, and December 31, 2025); 2. Rationale for transition date; 3. Whether your municipal government is interested in potentially continuing to provide services (e.g. contract management, collection, haulage processing services etc.) or not; and, 4. Key contacts if there are any follow-up questions.

NOTE: Your Council’s stated preference may not be the final determination of your transition date, nor are you obligated in any way by the date that is specified. Please read the rationale for self-determination (Attachment 1), and the example resolution (Attachment 2) for more details.

Thank you for your attention and assistance in this matter. If you have any questions or require further information, please contact Dave Gordon, Senior Advisor, at 416 389 4160 or [email protected] or Amber Crawford, Policy Advisor, at 416 971 9856 extension 353 or [email protected].

Sincerely,

Jamie McGarvey AMO President Mayor of Parry Sound

Attachment 1: Background on Transition to Full Producer Responsibility Attachment 2: Example Resolution on Transition to Full Producer Responsibility

Public Works 95-2020 Blue Box Transition Program Page 30 of 134 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 96-2020 Date of Meeting: June 23rd, 2020 From: Tyson Myers, Public Works Manager Prepared By: Heather Robinson, Public Works Administration Assistant

Re: RFT PW 2020-03 Reconstruction of Henderson, Arden and Oaks Roads

A. RECOMMENDATION:

WHEREAS Tender PW 2020-03 was released on June 12th, 2020 and closed on June 23rd, 2020 for the reconstruction of Henderson, Arden and Oak Flats Roads as described in the document;

AND WHEREAS the Public Works Manager is in the process of reviewing the bids to evaluate according to the criteria outlined in the tender and will be recommending the candidate for the selection of the successful contractor at the meeting.

NOW THEREFORE BE IT RESOLVED THAT Council award Gemmill Sand and Gravel Ltd, as the successful bidder in the amount of $615,732.03 before HST;

AND FURTHER that the Public Works Manager be authorized to issue a purchase order for the work.

B. BACKGROUND/INFORMATION:

During early fall of 2019, parts of Henderson, Arden and Oak Flats Roads were pulverized.

Since the project was later in the year the remainder of the project was unable to be completed due to weather restrictions for surface treatment. Before surface treatment can be placed on these roads, they require attention in areas such as culvert replacements, ditching, and rock removal.

The RFT’s have been thoroughly examined by the Public Works Manager and Supervisor and it has been determined that the selected contractor is capable of properly executing this contract.

The bids received are as follows:

Public Works 96-2020 RFT PW 2020-03 Reconstruction of Henderson, Arden a... Page 31 of 134 AGENDA ITEM #b)

Bidder Tender Price before (HST) Gemmill Sand & Gravel Ltd. $615,732.03 Crains’ Construction Ltd. $908,497.60

C. FINANCIAL IMPLICATIONS

There is sufficient money set aside in the 2020 Capital Budget for this project.

D. ATTACHMENTS

N/A

Public Works 96-2020 RFT PW 2020-03 Reconstruction of Henderson, Arden a... Page 32 of 134 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report Number: 97-2020 Date of Meeting: June 23, 2020 From: Acting Manager of Emergency Services Fire Chief Jamie Riddell

Re: Fire Activity Report

A. RECOMMENDATION THAT Council receive for informaiton the CFFR Activity Report.

B. BACKGROUND / INFORMATION

Summary of Calls Per Station (May)

Type of Call Station 1 Arden Station 2 Mountain Grove Station 3 Sharbot Lake Station 4 Parham Total Calls Fire 3 3 4 1 11 Medical 2 3 8 1 14 Vehicle Accidents 1 2 3 0 6 CO 0 0 1 0 0 Training 0 0 0 0 0 Other Activities 2 1 7 1 11 Total 8 9 23 3 42

Summary of Calls Per Station (May) 25

20

15

10

5

0 Fire Medical Vehicle CO Training Other Total Accidents Activities

Station 1 Arden Station 2 Mountain Grove Station 3 Sharbot Lake Station 4 Parham

Fire and Emergency Services 97-2020 CFFR Activity Report Page 33 of 134 AGENDA ITEM #c)

Summary of Calls Per Station (Year to Date)

Type of Call Station 1 - Arden Station 2 - Mountain Grove Station 3 - Sharbot Lake Station 4 - Parham Total Calls Fire 10 9 10 6 37 Medical 19 12 25 5 61 Vehicle Accidents 2 4 11 5 17 CO 0 0 2 0 1 Training 15 15 15 15 60 Other Activities 10 1 8 4 23 Total 56 41 73 33 143

Summary of Calls Per Station (Year to Date) 80

70

60

50

40

30

20

10

0 Fire Medical Vehicle CO Training Other Total Accidents Activities

Station 1 - Arden Station 2 - Mountain Grove Station 3 - Sharbot Lake Station 4 - Parham

Fire and Emergency Services 97-2020 CFFR Activity Report Page 34 of 134 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 98-2020 Date of Meeting: June 23, 2020 From: Jamie Riddell, A/Manager of Emergency Services/Fire Chief

Re: Amendment to Open Air Burn By-Law

A. RECOMMENDATION

THAT Council support the recommendation of the A/Manager of Emergency Services/Fire Chief to amend the Open-Air Burn By-Law.

B. BACKGROUND/ INFORMATION

The updated Burn By-Law includes changes to the fee and permit structure as well as penalties for by-law violations.

C. FINANCIAL IMPLICATIONS

The cost to replace the current Burn Permits and Burn Violation Forms will be incorporated in the 2020 budget.

D. ATTACHMENTS

Burn By-law

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 35 of 134 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW No. 2020-32 BEING A BY-LAW IDENTIFIED AS THE BURN BY-LAW

WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws for the health, safety and well-being of persons;

AND WHEREAS the Council of the Municipality of Central Frontenac deems it necessary to enact this By-law to protect the health, safety and well-being of the residents of the Township;

AND WHEREAS pursuant to Section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, as amended, a Municipality may regulate the setting of open air fires, including establishing the times during which open air fires may be set;

AND WHEREAS pursuant to Sections 425, 429 and 434.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality may establish offences and fines for the contravention of any by-law, and may establish administrative monetary penalties for any offence;

NOW THEREFORE under the authority of the Municipal Act, 2001 and the Fire Protection and Prevention Act the Council of the Corporation of the Township of Central Frontenac hereby enacts as follows:

APPLICATION

This by-law applies to all types of open air burning, including campfires, incinerators, and brush burning. It does not apply to the operation of outdoor wood furnaces.

DEFINITIONS

Brush/yard waste means a pile of leaves, boughs, brush or other combustible yard waste not exceeding 2m (6 ft.) diameter and 2m (6 ft.) in height.

Campfire means a small fire surrounded by an elevated non-combustible perimeter on at least three sides, measuring no more than 60 cm by 60 cm (2 ft. x 2 ft.).

Competent person means someone that is at least 16 years of age.

Incinerator means a steel “shipping” style barrel or similar sized non-combustible device, and may include a woodstove or outdoor fireplace. There shall be a platform in the bottom of the barrel or firebox with air inlets below the fire to supply adequate combustion air to aid in a more complete and clean burn. Steel mesh with openings not exceeding 5 mm (3/16 inch) shall be placed on the top of the barrel or exhaust point of the device to serve as a spark arrestor.

Permit System means any system the municipality wishes to use, either manual or electronic and/or combination of both in order to manage compliance with this by-law.

Open air fire means a fire where the flame is not contained within a structure that is adequately designed and constructed for the purpose of safely burning combustible materials and includes campfires and any fire not contained within an Incinerator.

Total Costs means the total cost incurred by the Township to extinguish a fire.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 36 of 134 AGENDA ITEM #d)

Township means the Corporation of the Township of Central Frontenac and includes its territorial district as the context requires.

PROHIBITION

1. No person shall ignite or cause or permit to be ignited an open air fire between the hours of 7:00 am and 7:00 pm during the period of time from April 1st and October 31st.

2. Notwithstanding the prohibition contained in Section 1 above, a person may ignite or cause or permit to be ignited an open air fire at any time provided they are in possession of a valid fire permit and provided that the open air fire is in accordance with the permit conditions.

3. Notwithstanding anything to the contrary in this By-law, when the Fire Chief has declared a total or partial Burn Ban, no person shall ignite or cause or permit to be ignited any type of open air fire that is included in the Burn Ban. Any permit issued that would allow open air burning that is prohibited by the Burn Ban is deemed to be invalid during the Burn Ban. It is the responsibility of the permit holder to verify the current Burn Ban status to ensure compliance.

4. The Fire Chief may, by written declaration published on the Township Website and in any other media he/she chooses, declare a total or partial fire ban for the Township. The Fire Chief may declare any of the following: (i) “Burn Ban Off”= all types of burning permitted with a proper permit. (ii) “Burn Ban Level 1 = burning restricted to incinerators, campfires and fireworks. (iii) “Burn Ban Level 2 = burning restricted to campfires and fireworks. (iv) “Total Burn Ban” = Total burning ban on all types of open air burning including fireworks.

5. Burning is not permitted during high winds or extremely dry conditions, or when the smoke may cause a nuisance to neighbouring properties.

6. At the conclusion of any burning, the person responsible for the burning shall remove all remaining embers or ashes or wet them down thoroughly before leaving fire area.

7. No person shall ignite or cause or permit the ignition of any fire on road allowances or any publicly owned land including but not limited to unopened road allowances.

REGULATIONS

8. Where a campfire is permitted, every person who ignites or causes or permits a campfire to be ignited shall comply with the following requirements: (i) The purpose of the open air burning is for cooking only; (ii) The open air burning is supervised at all times by a Competent Person; (iii) The open air burning shall be at least 3m (10 ft.) from any combustibles (trees, shrubs, buildings) and 6m (20 ft.) from any property line; (iv) Flame height shall not exceed 60 cm (2 ft); and (v) There are adequate materials available to extinguish the fire at all times.

9. Where a brush/yard waste open air fire is permitted every person who ignites or causes or permits a brush/yard waste open air fire to be ignited shall comply with the following requirements: (i) A permit must be obtained in advance of the burning; (ii) The permit holder must contact the Fire Department by telephone to report their burning each time as indicated on the burn permit; (iii) Only clean, dry and untreated wood, brush and leaves are to be burnt; (iv) Recyclable products such as paper and plastics shall not be burnt; (v) Burning of refuse and synthetic products is strictly forbidden; (vi) Brush/yard waste piles shall be at least 6 m. (20 ft.) from any combustibles and 15 m. (50 ft.) from any forested area, building, utility pole/service, or property line; and (vii) The flame height shall not exceed 3m (10 ft.).

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 37 of 134 AGENDA ITEM #d)

10. Open field clearing burns can only be done with the prior written approval of the Fire Chief or designate and must be less than 1 hectare in total size with the length of flaming edge less than 20 metres in length. Any costs associated with site visits and standby crews is the responsibility of the person(s) conducting the burn. (See schedule “C”)

11. Incinerators shall be at least 3m (10 ft.) from any combustible material and 15m (50 ft.) from any property line or forested area.

12. A permit is not required for open air burning from November 1st to March 31st, however burning may only occur starting two hours before sunset and lasting until two hours after sunrise.

13. The burning of buildings, hay, straw, tires, or any other materials restricted by the Ministry of the Environment, Conservation and Parks is prohibited.

14. It is the responsibility of the property owner to ensure that they, or any person igniting or causing or permitting the ignition of an open air fire on the owner’s property:

(i) have the necessary permit under this By-law; (ii) comply with any permit issued; (iii) have a responsible person(s) attending the fire at all times and ensure they have adequate tools and water to extinguish the fire; and (iii) comply with this By-law.

PERMITS

15. The Fire Chief or his/her designate is authorized to issue a permit to allow an open air fire.

16. The Fire Chief or his/her designate is authorized to issue a special permit to allow commercial Fireworks under any of the Burn Ban Levels.

17. Only a property owner or a person authorized in writing by the property owner may apply for an open air fire permit for the property subject to the permit.

18. An applicant for a permit must complete the prescribed form to the satisfaction of the Fire Chief and pay all applicable fees as set out in Schedule “B”.

19. If the Fire Chief or his/her designate is satisfied that the proposed open air burning will be in compliance with this By-law the Fire Chief or his/her designate may issue a permit with or without conditions for any specified period of time deemed appropriate.

20. A three day Brush/yard waste permit is required and is in effect from the date selected until the third day. No extensions or time amendments are permitted. If burning is not conducted during the permit period, a new permit is required. The fees for this permit are set out in Schedule “C”.

21. Any permit issued may, at the absolute discretion of the Fire Chief or his designate, be revoked at any time where the owner or permit holder has contravened any provision of this By-law or where the Fire Chief or his/her designate has reason to believe that it is in the public interest to revoke the permit.

22. Every person must contact the Fire Department prior to igniting an open air fire to notify the Fire Department of the location of the open air fire, the start time and the expected duration of the burn.

OFFENCES

23. Any person who contravenes any provision of this By-law is guilty of an offence and on conviction is liable to a maximum fine of $10,000 per occurrence.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 38 of 134 AGENDA ITEM #d)

24. Where the fire department responds to an incident or complaint as a result of non- compliance with any provision of this By-law, a fee for service to respond to the complaint and/or to investigate the complaint shall be charged to the owner of the property and the person responsible for the open air fire, as per schedule “A”.

25. Any person who sets a fire in the open air and fails to maintain proper care and control of it or to fully extinguish it, shall indemnify and save harmless the Corporation of the Township of Central Frontenac and shall be liable for the full expense incurred by the Township of Central Frontenac Fire and Emergency Services to extinguish the fire, in addition to any penalty that may be imposed for the breach upon conviction or any administrative monetary penalty.

26. In addition to any other remedies available to the municipality, any amount due to the Township of Central Frontenac, by any person who is a registered owner of real property within the Township of Central Frontenac for the call out of the Township of Central Frontenac Fire and Emergency Services in accordance with this by-law, may be added to the tax roll for the person’s real property and collected in like manner as municipal taxes in accordance with Section 398(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.

27. Every person who contravenes any provision of this By-law is liable for an Administrative Monetary Penalty (AMP) in lieu of prosecution and fine, pursuant to section 434.1 of the Municipal Act, 2001, as amended.

28. At the discretion of the Fire Chief, any person who breaches any provision of this By-law may be issued an Administrative Monetary Penalty Notice in an amount not to exceed $500.00.

29. The AMP Notice shall include the following information: (i) the name of the person contravening this By-law; (ii) the particulars of the contravention; (iii) the amount of the AMP and the date payment is due; (iv) a statement that if the AMP is not paid that it shall constitute a debt owed to the Township that may be collected in any manner permitted by law, including adding it to the Tax Roll of the person and being collected in the same manner as real property taxes.

30. The AMP Notice may be served in the same manner as an order under this By-law.

31. Upon receipt of the AMP Notice, the person named in the Notice shall pay the prescribed amount to the Township within fifteen (15) days.

32. Where an AMP is paid in full within fifteen (15) days of receipt, no prosecution shall be initiated against that person for the same offence.

33. Where an AMP is not paid in full within fifteen (15) days of receipt, a further late payment charge shall be levied in accordance with the Municipality’s Fees and Charges By-law.

34. The Township may collect any unpaid AMP from the person named in the AMP as a debt owed to the Township in any manner permitted by law. In addition to any other collection method, the Township may add the amount owing to the tax roll of the person named in the AMP Notice and collect the amount in the same manner as real property taxes.

GENERAL PROVISIONS

35. If any section, subsection or part of this by-law is declared by any Court of Law to be illegal or ultra vires, such section, subsection or part hereof are declared to be separate and independent and enacted as such.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 39 of 134 AGENDA ITEM #d)

This by-law shall repeal By-law 2009-293 and become effective upon its passing.

READ A FIRST AND SECOND TIME THIS 23rd DAY OF June 2020.

READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF June 2020.

______MAYOR CLERK

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 40 of 134 AGENDA ITEM #d)

SCHEDULE “A”

TO BY- LAW 2020-32

As per the Township of Central Frontenac’s Burn By-law, the charge for the municipality to extinguish a fire shall be:

- $425.00 per hour per Pumper, Tanker, Squad and Utility vehicle (includes driver) - $25.00 per hour per firefighter - All-Terrain Vehicle (ATV/UTV) $150.00 per hour (includes driver), - Wild Fire Pumps $100.00 per hour.

In the event Section 21.1(5) of the Forest Fires Prevention Act is applicable, the owner of the property and/or the person causing the fire shall be liable for all prescribed costs incurred by the municipality, which costs may be in addition to the costs calculated in this Schedule.

As per the Township of Central Frontenac’s Burn By-law, the charge for the municipality to investigate a complaint where the investigation reveals that the owner of the property and/or the person responsible for the open air fire have contravened this By-law shall be:

(i) First Incident – a maximum of $250.00 (ii) Second Incident for the same offence or a different offence on the same property – a maximum of $1,000.00; and (iii) Any investigation during a Total Burn Ban – a minimum of $300.00 and a maximum of $500.00

All charges imposed are due and payable upon receipt and shall bear interest calculated at the same rate and in the same manner as municipal taxes from the due date until paid in full.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 41 of 134 AGENDA ITEM #d)

SCHEDULE “B”

TO BY-LAW 2020-32

Fee schedule Campfire permit - $5.00 per season. Incinerator permit-$10.00 per season. Brush/yard waste pile permit - $5.00 per occasion.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 42 of 134 AGENDA ITEM #d)

SCHEDULE “C”

TO BY-LAW 2020-32

Clearing Burns Standby Fees

Site Visit by Fire Official before clearing burn - $75.00 Stand-by of two fire crew and Apparatus - $425.00 per hour Additional Crew - $25.00 per hour.

Fire and Emergency Services 98-2020 Amendment to Open Air Burn By-Law Page 43 of 134 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 99-2020 Date of Meeting: June 23, 2020 From: Jamie Riddell, A/Manager Emergency Services Fire Chief

Re: Pumper P421 Replacement RFP Results

A. RECOMMENDATION

WHEREAS RFP#421 was released on April 17, 2020 and closed on May 29, 2020 with five bids being received for the purchase of a new pumper;

AND WHEREAS the A/Manager of Emergency Services/Fire Chief has reviewed the bids and evaluated them according to the criteria outlined in the tender document and is recommending that Battleshield Industries Limited be accepted as the successful bidder;

NOW THEREFORE BE IT RESOLVED THAT Council award Battleshield Industries Limited as the successful bidder in the amount of $434,309.28 plus HST and authorize the A/Manager of Emergency Services/Fire Chief to issue a purchase order for the new pumper.

B. BACKGROUND/ INFORMATION

As discussed at the April 14, 2020 council meeting, Acting Manager of Emergency Services Fire Chief was authorized up to $800,000 for the purchase of one new pumper and up to two used units. CFFR proceeded with the first “New” of four pumper replacements with the RFP for the replacement of P421. The RFP closed on May 29, 2020 with five bids received. The RFP’s were scored as follows;

Purchase Price 35% Detailed Design and Specification Compliance 40% Warranty and After Sales Service 10% Similar Project Experience 7% Corporate History and References 5% Accessibility 3%

The bids received were scored as above from highest to lowest as follows;

Battleshield Industries Limited …………………… $434,309.28 Carrier Truck Centre……………………………….. $495,641.70 Commercial Truck Equipment ……………………. $520,552.00 ResQTech ………………………………………… $545,880.00 Carl Thibaut…………………………………………. $428,940.00

Four of the five RFP’s meet the requirements of the RFP. One bid did not meet all listed requests under the RFP therefore was eliminated from the selection.

Fire and Emergency Services 99-2020 Pumper 421 Replacement Page 44 of 134 AGENDA ITEM #e)

The recommendation from the A/ Manager of Emergency Services is the purchase the 2021 International Top Mount Pumper from Battleshield Industries Limited in the amount of $434,309.28 + HST and a PO be issued to the A/Manager of Emergency Services for this purchase.

C. FINANCIAL IMPLICATIONS

Amount to be included in the budget line for the 2021 Budget.

D. ATTACHMENTS

None

Fire and Emergency Services 99-2020 Pumper 421 Replacement Page 45 of 134 AGENDA ITEM #f)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 100-2020 Date of Meeting: June 23, 2020 From: Jamie Riddell, A/Manager Emergency Services Fire Chief

Re: Township of Central Frontenac Recovery Framework

A. RECOMMENDATION

THAT Council receive for information only the Township of Central Frontenac’s Recovery Framework prepared by the A/Manager of Emergency Services/Fire Chief

B. BACKGROUND/ INFORMATION

Mitigation, Prevention, Preparedness, Response and Recovery are the four pillars which form the Emergency Management Cycle. As we hover over the Recovery cycle we must not stall, the recovery phase needs to be initiated as quickly as possible as it outlines the communities actions taken after an emergency and guides us as we rebuild services and assists our community as we restore to the new normal. Quick actions and strong planning help in the rebuild showing how resilient the community can be when working together towards the rebuild. The framework will assist the Township of Central Frontenac with the strategies under the recovery phase. Also, It will assist and guide businesses to resume and re-open facilities as outlined by the KFL&A Public Health and the Province of Ontario. This framework will guide us in the development of the recovery plans and strategies to reach our goal.

C. FINANCIAL IMPLICATIONS

Undetermined at this time.

D. ATTACHMENTS

See attachments

Fire and Emergency Services 100-2020 Recovery Framework Page 46 of 134 AGENDA ITEM #f)

Fire and Emergency Services 100-2020 Recovery Framework Page 47 of 134 AGENDA ITEM #f)

TOWNSHIP OF CENTRAL FRONTENAC COVID-19 Recovery Framework

Fire and Emergency Services 100-2020 Recovery Framework Page 48 of 134 AGENDA ITEM #f)

TOWNSHIP OF CENTRAL FRONTENAC COVID-19 Recovery Framework

Background

Mitigation, Prevention, Preparedness, Response and Recovery are the four pillars which form the Emergency Management Cycle. As we hover over the Recovery cycle we must not stall, the recovery phase needs to be initiated as quickly as possible as it outlines the communities actions taken after an emergency and guides us as we rebuild services and assists our community as we restore to the new normal. Quick actions and strong planning help in the rebuild showing how resilient the community can be when working together towards the rebuild. Purpose

The framework will assist the Township of Central Frontenac with the strategies under the recovery phase. Also, It will assist and guide businesses to resume and re-open facilities as outlined by the KFL&A Public Health and the Province of Ontario. This framework will guide us in the development of the recovery plans and strategies to reach our goal. Expected Outcomes

The following outcomes are expected throughout the development and implementation phases of the recovery plan:

1. Regular Council updates on the status and progress of COVID-19 strategies, activities, issues and decisions.

2. Regular updates and information messages to our employees and community.

3. Reduced exposure of our employees and community to COVID-19.

4. Minimized year-end unfavourable financial position.

5. The implementation of a recovery plan to deploy the required workforce after the termination of the emergency declaration, while maintaining public health orders and recommendations.

6. Minimal disruption of Municipal services.

7. Bringing services back as quickly and responsibly as possible in accordance with Provincial and Public Health directives.

8. Supporting Municipal operations and the community to adapt to a new normal.

9. Adapting new and creative business practices and processes that reflect the new normal.

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Guiding Principles:

The following principles should be considered in the decision-making process and when establishing priorities: 1. Recovery Services a. Provide for safety and health of all staff;

b. Save lives;

c. Reduce suffering;

d. Protect public health;

e. Protect critical infrastructure;

f. Protect property;

g. Protect the environment; and

h. Reduce economic and social losses;

2. The health and safety of staff and the public is the primary consideration in the development and deployment of recovery plans and will be initiated following advice from public health, where applicable.

3. There will be a continued focus on maintaining strong hygiene practices and innovative approaches to maintain and enhance physical distancing.

4. Regional coordination should occur on recovery plans that share regional resources, where applicable.

5. Social and environmental sustainability will be considered in the development of recovery plans, incorporating lessons learned from emergency operations.

6. Recovery plans will be developed in a fiscally responsible manner.

7. Recovery plans will be developed with a mindset that they will be agile and ready for change in response to changes to community/staff outbreaks.

8. Recovery plans must take account of the possibility of a cycle of lifting and re- imposing restrictions. The steps we take to restore some degree of normality in society must recognize the possibility of restrictions being re-imposed quickly.

9. Recovery plans should be developed with respect and care for staff and the public as many are dealing with heightened stress and anxiety as a result of the pandemic.

10. Staff will be provided with a decision-making framework to enable and empower them to implement their service area recovery plan.

11. Recovery plans should incorporate lessons learned, innovation and new best practices, where feasible and appropriate.

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12. Recovery plans will be in compliance with changes and amendments to provincial and federal regulations.

13. Strong focus on communication to the public; Example ~ what will be different when you come to Central Frontenac?

Recovery Sectors:

People and Communities, Economy, Environment, Infrastructure

Assumptions:

The following assumptions have been made to further assist the development and implementation of the recovery plan:

1. The Province and/or Public Health will direct the municipality’s actions through the state of emergency declaration and orders in Council.

2. Recovery plans must take into consideration the possibility of a cycle of lifting and re- imposing restrictions. The steps we take to restore some degree of normality must recognize the possibility of restrictions being re-imposed quickly.

3. Services may need to be phased in and/or altered due to these directives.

4. We will still be operating in a state of emergency, with continued activation of our emergency plan, for an undefined time period.

5. We will continue to maintain critical and essential services and infrastructure.

6. Anticipate physical distancing measures and proper handwashing protocols will be in effect until appropriate precautions or a vaccine is widely available.

7. Amend service delivery to minimize the number of customer-staff and staff-staff interactions.

8. Anticipate Municipal staff will be impacted by the virus.

9. Trending seasonal extreme weather events may add known and unknown impacts and considerations for service delivery.

10. Regular service delivery will continue to be affected in some areas.

11. Some services cannot be delivered from home; and,

12. Work performed from home will contribute to continued productivity and delivery of Municipal services.

13. Contributes to mental health of employees who may have anxiety about returning to the office setting.

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Recovery Working Group:

Jamie Riddell – CEMC, A/Manager of Emergency Services Fire Chief Cathy MacMunn – Chief Administrative Officer/Clerk Francis Smith - Mayor Michael McGovern – Treasurer Tyson Myers – Public Works Manager Andy Dillon – Development Services Manager/Chief Building Official Cindy Deachman – Deputy Clerk Erin Babcock – Deputy Treasurer Donna Longmire – Administrative Assistant Sharron Brown – Ontario Provincial Police Mark Podgers – Frontenac Paramedic Service Guy MacLeod – Community Representative

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Planning Priorities:

1. Municipal Operations Plans

• Corporate level recovery plans – applicable to all or many services • Service specific recovery plans

2. Governance & Finance Strategies

• Short- and long-term financial strategies to recover from the financial impacts. • Other governance topics.

3. Community Recovery Plans

• Community Socio-Cultural and Emotional Recovery • Community Wellbeing for COVID-19

4. Communication Plan

• Internal – staff and visitors • External - community

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 101-2020 Date of Meeting: June 23, 2020 From: J. Michael McGovern, Treasurer

Re: A/P Report

A. RECOMMENDATION

THAT Council approve the Cheque Distribution reports totalling $474,283.64 as prepared by the Treasurer.

B. BACKGROUND/ INFORMATION

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. FINANCIAL IMPLICATIONS

The cash position of the municipality allows for the payment of these invoices.

D. ATTACHMENTS

Cheque Distribution Reports

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TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2020-06-16

TOTAL REQUIREMENTS $474,283.64 to be approved by Council A/P Cash Requirements Date May 19, 2020 $151,052.66 June 4, 2020 $156,063.32 June 12, 2020 $167,167.66

DISTRIBUTION Total 474,283.64 General Government 59,248.62 Council - General Administration 22,900.84 Technology - 911 Civic Addressing 713.85 Central Frontenac Fire 41,806.69 Jepp - Emergency Measures - Conservation Authorities 11,636.87 Policing - Fenceviewers - Animal Control - Livestock Losses - Building Department 805.52 Facilities Coordinator/Septic program 857.62 By-law Enforcement 441.00 Roads Department 166,476.29 Streetlighting - Waste Disposal 36,607.45 Cemeteries 4,943.20 Helipad - Medical Centre - Recreation 79,218.10 Other Cultural - Planning 15,197.29 Economic Development/Festival - Municipal Drain - GST/HST 33,430.30

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 102-2020 Date of Meeting: June 23, 2020 From: J. Michael McGovern, Treasurer

Re: Apportionment of taxes

A. RECOMMENDATION(S)

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2020 as applicable for the following roll numbers:

10-39-060-010-00900-0000, 10-39-060-010-00902-0000, 10-39-040-040- 00900-0000 & 10-39-040-040-00904-0000.

B. BACKGROUND/ INFORMATION

MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

C. FINANCIAL IMPLICATIONS

N/A

D. ATTACHMENTS

Apportionment Sheet(s) attached

Finance/Treasury 102-2020 Apportionments Page 76 of 134 Finance/Treasury 102-2020 Apportionments

FOR TAXATION YEAR: 2020 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP 1039_13R12183_15050809 Plan Description 13R12183 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/05/01 Date Completed in LPU (YY/MM/DD) 20/05/01 DTS Log # (Plans - Other) 15050809

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906001000900 RIDGELAND RD 0 3 A Starting point FL/R/T $1,700 1st Owner LEGAL DESCRIPTION $1,700 HAWLEY WILLIAM TUTTLE OLDEN CON 1 PT LOT 17 RP 13R12183 PARTS 1 AND 13 Depth Farm Phase-in FL/R/T $3,000 Mailing Address 0 Y Amount $3,000 88 - CHIMO DR Destination FL/R/T $3,000 $3,000

Site change from 3.00 acres to 1.48 acres prior to severance as per RP 13R12183 City/Province Postal OTTAWA ON K2L 2B6

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906001000900 RIDGELAND RD 860.16 1.4 A Starting point FL/R/T Instrument $1,654 1st Owner LEGAL DESCRIPTION $1,654 Number:FC300341, Sale HAWLEY ERNEST STANTON OLDEN CON 1 PT LOT 17 RP 13R12183 PART 13 Depth Farm Phase-in FL/R/T $2,920 Date:2020/04/07, Sale Mailing Address 0 Y Amount $2,920 Amount:$1 88 - CHIMO DR Destination FL/R/T $2,920 $2,920

City/Province Postal OTTAWA ON K2L 2B6

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103906001000902 RIDGELAND RD 167.71 3484.8 SQ FT Starting point FL/R/T Instrument $46 1st Owner LEGAL DESCRIPTION $46 Number:OLF4177, Sale CRONK DAVID JOHN OLDEN CON 1 PT LOT 17 RP 13R12183 PART 1 Depth Farm Phase-in FL/R/T $80 Date:1950/01/20, Sale Mailing Address 0 N Amount $80 Amount:$1 - Destination FL/R/T $80 $80

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Page 1 Finance/Treasury 102-2020 Apportionments

FOR TAXATION YEAR: 2020 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R22206 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/04/14 Date Completed in LPU (YY/MM/DD) 20/04/28 DTS Log # (Plans - Other) 15049744

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904004000900 4976 ARENA BOUNDARY RD 0 65.5 A Starting point COM/X/T FL/R/T RU/R/T $288,881 1st Owner LEGAL DESCRIPTION $90,768 $55,486 $142,627 HARRIMAN BRIAN DALE CON 6 PT LOT 1 RP 13R407 PT PART 1 RP 13R4055 PT PART 1 Depth Farm Phase-in COM/X/T FL/R/T RU/R/T $341,000 Mailing Address 0 Y Amount $72,500 $75,200 $193,300 4976 - ARENA BOUNDARY RD Destination COM/X/T FL/R/T RU/R/T $341,000 $72,500 $75,200 $193,300

A site change occurred changing the site area from 65.50acres to 65.08acres City/Province Postal GODFREY ON K0H 1T0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904004000900 4976 ARENA BOUNDARY RD 0 18.04 A Starting point COM/X/T FL/R/T RU/R/T $257,153 1st Owner LEGAL DESCRIPTION $90,768 $23,758 $142,627 HARRIMAN BRIAN HINCHINBROOKE CON 6 PT LOT 1 RP 13R22206 PART 2 Depth Farm Phase-in COM/X/T FL/R/T RU/R/T $298,000 Mailing Address 0 Y Amount $72,500 $32,200 $193,300 4976 - ARENA BOUNDARY RD Destination COM/X/T FL/R/T RU/R/T $298,000 $72,500 $32,200 $193,300

City/Province Postal GODFREY ON K0H 1T0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904004000904 ARENA BOUNDARY RD 0 47.04 A Starting point FL/R/T Instrument $31,728 1st Owner LEGAL DESCRIPTION $31,728 Number:FC300540, Sale 5006721 ONTARIO INC HINCHINBROOKE CON 6 PT LOT 1 RP 13R22206 PART 1 Depth Farm Phase-in FL/R/T $43,000 Date:2020/04/14, Sale Mailing Address 0 N Amount $43,000 Amount:$157900 4979 - COUNTY RD 38 Destination FL/R/T $43,000 $43,000

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 103-2020 Date of Meeting: June 23, 2020 From: J. Michael McGovern, Treasurer

Re: Arrears/Tax Sale Properties Summary Update

A. RECOMMENDATION

THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer for information purposes;

AND FURTHER support the Treasurer’s recommendation to not proceed with the normal tax sale process on new properties in 2020, but resume the normal tax sale process in 2021.

B. BACKGROUND/ INFORMATION

No new tax arrears certificates can be registered until the state of emergency is over, which the current timeframe suggested is September.

The municipality is authorized under sections 371 to 389 of the municipal act to commence the tax sale process on any properties that fall into the 3rd year in arrears (Current tax bill plus 2 years in arrears).

We had chosen to implement the change from proceeding after a property was in the 4th year of arrears but in light of COVID-19, pausing the normal tax sale process would give the Treasurer the flexibility to work with residents who need more time to get out/stay out of tax sale position.

Currently in tax sale at different stages represents properties that we have commenced the tax sale process on.

Current payment arrangements made represents the fact that sufficient payments are being made to remove the property from tax sale in a timely fashion.

Properties to be investigated before commencing tax sale represent properties that have problems with them that need to be investigated to see the viability of conducting a tax sale.

In 2019 we had 89 properties in tax sale position representing $535,603 in outstanding property tax receivables. We currently have 91 properties in various stages of tax sale position representing $542,475 in outstanding property tax receivables, which is an increase of 2 properties and an increase of $6,872 in outstanding property tax receivables from 2019.

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C. FINANCIAL IMPLICATIONS

Outstanding # of % of Total Arrears Update/Tax Sale Properties Summary Property Tax Properties A/R($885,337)** Receivables As of June 12, 2020 Delayed being sent due to COVID-19 45 $ 224,003 25% Currently in tax sale at different stages-* 20 $ 186,441 21% Current Payment arrangements made 26 $ 132,030 15% Properties to be investigated before commencing tax sale 0 $ - 0% Total # of properties in tax sale position (Total o/s A/R) 91 $ 542,475 61% Difference to previous year overall 2 $ 6,872 15%

* 16 of the 20 properties were sent in 2019 ** 2019 rpt. in July after normal 1st instal. of final billing, = slightly lower arrears & higher % o/s, vs 2020 due date in August

Outstanding # of % of Total Arrears Update/Tax Sale Properties Summary Property Tax Properties A/R($1,155,064) Receivables As of July 3, 2019 Currently in tax sale at different stages-* 38 $ 228,565 20% Current Payment arrangements made 50 $ 305,517 26% Properties to be investigated before commencing tax sale 1 $ 1,521 0% Total # of properties in tax sale position (Total o/s A/R) 89 $ 535,603 46% Difference to previous year overall 30 $ 44,565 6%

* 18 of the 38 properties were sent in 2018

Outstanding # of % of Total As of July 4, 2018 Property Tax Properties A/R($1,398,515) Receivables Currently in tax sale at different stages-* 35 $ 256,229 18% Current Payment arrangements made 21 $ 121,188 9% Properties to be investigated before commencing tax sale 3 $ 113,622 8% Total # of properties in tax sale position (Total o/s A/R) 59 $ 491,038 40% * 24 of the 35 properties were sent in 2017

D. ATTACHMENTS

n/a

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 104-2020 Date of Meeting: June 23, 2020 From: Cathy MacMunn, CAO/Clerk Prepared by: Cindy Deachman, Deputy Clerk

Re: K & P Trail - transfer of Ownership/Control to County of Frontenac

A. Recommendation(s)

WHEREAS the County of Frontenac passed Resolution on February 19, 2020 that it request a conveyance of the former K & P rail line lands, which land is now used as a recreational trail;

AND WHEREAS the Township passed Resolution 312-2019 to authorize entering into a funding agreement for the joint grant application made by the County and the Township to the Ontario Ministry of Agriculture, Food and Rural Affairs’ Rural Economic Development Program (RED) for trail enhancements for the improvement of the trail north of Sharbot Lake to the North Frontenac boundary;

AND WHEREAS the County is taking the lead on the construction and subsequent maintenance of the trail to extend the K & P trail network;

NOW THEREFORE BE IT RESOLVED THAT Council agree in principle to the transfer of the K & P trail lands to the County either by way of conveyance, lease or licence, subject to any legal advice so obtained,

AND FURTHER that transfer of the trail property to the County be exempted from the Sale of and Other Disposition of Property Policy but that Notice of the transfer to the County be published in the same manner as in the said Policy, and that the Clerk bring back a by-law to council once final arrangements have been negotiated

B. Background/Information

In 2009, the County of Frontenac adopted a Trails Master Plan which contemplates the development of trails in the County. This report - County Trails Master Plan September 2009 provides a shared vision and comprehensive plan for the development, maintenance and promotion of the trails within the County.

With the portion of the K & P trail south of Sharbot Lake Village now complete, the County is now focussing on expanding the trail northward from the village through Central Frontenac to the boundary with North Frontenac.

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By Resolution 312-2019, Township approved a joint funding application be submitted to the RED grant program. Resolution 33-2020 approved entering into funding agreement with the Province. The next step in the process is to transfer ownership and/or control of the trail lands to the County since it is taking the lead on the construction and ongoing management of the trail north of Sharbot Lake to Clarendon Station.

The County, at its County Council meeting February 19th passed the following motion:

2020-022 Planning and Economic Development Request to the Township of Central Frontenac for the conveyance of lands occupied by the Frontenac K&P Trail

Motion #: 34-20 Moved By: Councillor Martin Seconded By: Councillor Doyle

Be It Resolved That the Council of the County of Frontenac direct staff to submit a request to the Township of Central Frontenac to convey Township owned lands occupied by the Frontenac K&P Trail to the County of Frontenac as described in this report. Carried

Richard Allen, Manager of Economic Development for Frontenac County has reached out to the Deputy Clerk to start the process moving. Based on preliminary discussions with the CAO and Manager of Economic Development, staff is comfortable that the county will continue to honour any valid existing access rights for properties which currently rely on the trail for access. Given the public nature of this property however, staff recommend that we provide public notice of the proposed transfer of ownership in order to be as open and transparent as possible.

The nature of the transfer of ownership is still under review and will be subject to solicitor advice. The parties may explore a different ownership/management approach for the section of the trail from the medical centre to Highway 7 (including the area known as Thomson’s Cut) given the physical layout of the trail and how it intersects with municipal roads and other infrastructure.

At this point, staff are seeking approval in principle to start the process of transferring the title and/or control of lands, subject to solicitor approval.

C. Financial Implications

The transfer of the property will not involve any monetary consideration. There may be legal and surveying costs associated with the transfer; the expectation would be

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that these costs will be assumed by the County. There are no funds allocated for the trail in the 2020 budget.

D. Attachments: N/a

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 105-2020 Date of Meeting: June 23, 2020 From: Cathy MacMunn, CAO/Clerk Prepared by: Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure request– Harris – Part of Oak Ave Plan 1113

A. RECOMMENDATIONS

THAT Council approve in principle the recommendation of the CAO/Clerk to close that part of Oak Ave adjacent to Lot 3, Plan 1113 Township of Olden being PIN 36223-0254, as applied for by Stuart and Brigitta Harris;

AND THAT we proceed to a public meeting to close the said road allowance before passing said by-law.

B. BACKGROUND/INFORMATION

Stuart and Brigitta Harris have submitting an application for a road closure/conveyance of part of the road allowance/highway adjacent to their cottage property on Black Lake. In addition to the cottage lot (Lot 3) they also own land on the other side of the road allowance, as shown on the sketch attached. The purpose for this request is to merge two parcels into one larger lot in order to develop an accessory structure on the back lot.

This subdivision plan was registered in 1962. There is no subdivision agreement registered on title. Furthermore the lands were not developed according to the subdivision plan; in particular the highways dedicated in the plan were not assumed by the municipality and most of the road network servicing this subdivision is privately maintained, and often does not fall within the municipal road allowance.

Regardless of the fact the municipality did not assume responsibility for any road infrastructure on the subdivision streets, the township must be careful when reviewing an application to close part of the subdivision street it does not prohibit access or landlock to other properties within the subdivision plan.

On the face of the plan, it would seem that by closing this section of Oak Avenue the township would be interrupting a through street linking the subdivision lots in Lot 16 to the subdivision lots in Lot 15.

After a site visit, staff have determined the situation on the ground is quite different than on the registered plan. Due to topography, the access lane into the subdivision lots north of the road allowance start along Maple Road, then

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branches off with the northerly branch travelling off the road allowance to provide access to Lots 1 and 2 (which are owned by the same owners, with one house in the middle of both lots). The southerly branch veers over the applicants’ backlot, and crosses the subdivision street in a perpendicular fashion to access the applicants’ property. There is no road improvement beyond this specific driveway which is of any benefit for Block A to the south.

Block A is owned by the municipality. Staff cannot confirm the reason (there is no subdivision agreement registered on title), however it was likely considered undevelopable at the time (it is extremely rocky with a steep slope to the water’s edge) and so possibly was given to the township as parkland.

Should the township ever need to provide access to this property for any reason, it would be easier to come in from the south across the unopened road allowance to the southern end of Oak Ave. It is not practical to extend the road from the northern end given the topography.

Department heads have been circulated with the proposal and given the opportunity to comment. No concerns were raised from Public Works, Development Services or Fire/Emergency Services.

Megan Rueckwald from the County Planning department has reviewed and notes if we proceed with the application, her concern would be to ensure the acquisition of the road allowance can be merged with to the subdivision lot since a lot on a plan of subdivision is exempt from the provisions of S. 50(3) of the Planning Act.

A common solution to this issue is to deem lots on a plan of subdivision not to be lots on a plan of subdivision. It is possible to deem only certain lots within a subdivision without having to deem an entire development. This approach would ensure that the subdivision lot, road allowance and back lot would all merge as one.

Alternatively, the property owners could apply for planning approvals to permit an accessory building on the back lot without a main use. While typically planning staff would not support this, given the fact that the lands are used as one and only accessible by this property owner, this is something that staff could review further. It is possible to vary a “use” through the variance process under the Planning Act. In this scenario an agreement could be registered on title to the subdivision lot and the back lot to tie them together. The concern with an agreement being registered on title is that the rural/backlot could be developed with a house as well and if the two properties were connected via the agreement, the back lot may not be sold alone even though it would now be a standalone lot with a dwelling and accessory building.

Staff support the road closure and conveyance option over the planning approval/minor variance, on the understanding that a condition of the

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approval would be to pass a deeming by-law deeming Lot 3 and that section of relevant road not to be a lot on a plan of subdivision. Staff believe this is the cleanest way of connecting the properties, and don’t feel there is any need to retain any road or easement interest in the road parcel between these two lots.

If Council endorses the recommendation we would schedule a public meeting and provide notification under the policy.

C. FINANCIAL IMPLICATIONS

An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs.

D. ATTACHMENTS

Map Subdivision plan showing area requested

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Map Title

Legend Road

Highway

Major Road

Secondary Road

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1: 2,257 Notes

0 0.06 0.1 Kilometers 0.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION AGENDA ITEM #a)

Central Frontenac Community Policing Advisory Committee December 16, 2019 – 1:00 p.m. District 3 Fire Hall, Wagner Road, Sharbot Lake

MINUTES OF THE CENTRAL FRONTENAC COMMUNITY POLICING ADVISORY COMMITTEE HELD ON DECEMBER 16, 2019, AT THE DISTRICT 3 FIRE HALL, WAGNER ROAD, SHARBOT LAKE

PRESENT: Council Representatives: Deputy Mayor Tom Dewey, Councillor Cindy Kelsey Community Representatives: Dave Hansen and Allan Johnson, Jim MacPherson Ontario Provincial Police: Detachment Commander Sharron Brown, Buff Chadwick Municipal Staff: Cathy MacMunn, Clerk Administrator, Cindy Deachman, Deputy-Clerk, Tyson Myers Public Works Manager

1. CALL TO ORDER T. Dewey called the meeting to order at 1:00 p.m. 2. Approval of Agenda o Add “New legislation” Motion #1 – Moved by D. Hansen, Seconded by J. MacPherson That the agenda be approved as amended. Carried 3. Approval of Minutes Motion # 2 – Moved by C. MacMunn, Seconded by A. Johnson THAT the minutes of the last meeting, September 16, 2019 be approved as amended. Carried 4. Delegations None

5. Business Arising out of Minutes: 5a) False Alarm By-law: C. Deachman confirmed notice was put on the website and in the newspaper that the by-law was now in force.

ACTION: S. Brown will ask their admin clerk to send us report so we can send notices.

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Central Frontenac Community Policing Advisory Committee December 16, 2019 – 1:00 p.m. District 3 Fire Hall, Wagner Road, Sharbot Lake

5b) Speed Radar signs:  Speed radar sign will be placed by school in Spring.

5c) School crossing sign:  School crossing sign has been delivered and will be installed in Spring. Staff will need either electrician or sign manufacture to assist. T. Myers will check with South Frontenac to see how they installed theirs.  B. Chadwick noted the new speed through the village is more consistent and makes more sense.

5d) Speed limit By-Law update:  H. Robinson had foremen check the current bylaw speeds.  T. Myers needs to review the results  We should also review with OPP and see what collision data they have for these roads. There should be at least 5 years’ worth of stats.  T. Myers indicated he had some concerns with some of the posted limits, particularly Crow Lake Road.  B. Chadwick noted that the statistics on backroads are not accurate as many accidents go unreported.  This will be a spring project.  Traffic counts haven’t been done often in past, but with new equipment will be done more frequently.

5e) 911 Inserts

 C. MacMunn is waiting to hear from North Frontenac  S. Brown will look but didn’t think she had any materials that could be used.  T. Dewey asked if there were any stats available for how many false 911 calls there are. S. Brown asked he CSO but they didn’t have any data.  S. Brown noted that as of Jan2/20 OPP will be handling 911 calls differently and will have to meet certain criteria before being acted on.  A. Johnston noted the problem of people calling 911 to complain about the Amber Alerts; those folks were charged with public mischief.  C. MacMunn indicated we would go ahead if North Frontenac not willing to share.  A. Johnston noted it is easier to enforce when there has been education

6 OTHER BUSINESS

f) SCWBP update

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Central Frontenac Community Policing Advisory Committee December 16, 2019 – 1:00 p.m. District 3 Fire Hall, Wagner Road, Sharbot Lake

 The Advisory Committee held its first meeting November 21st with the Consultants Stephanie Gray and Jane Torrance. What was made clear is that one big issue is that services provided through the City of Kingston are geared to an urban centre, and this doesn’t always translate well to rural needs. Transportation and geography were also common themes.  Next step is to identify priorities. Next meeting is scheduled for end of January.  Each Township has until January 2021 to develop and adopt their plan.  S. Brown stressed the importance of this document being reasonable, readable and achievable, in order to be effective.

g) Quarterly Stats  S. Brown noted that both violent crime and property crimes were down. Clearance rates are consistent. There are new methods and procedures for clearing these. Reporting is much more accurate now.  Collisions are down everywhere. The fatal was in North Frontenac. Of the 26 collisions, 25 in Central Frontenac (including highway 7). Of the 8 with injury, three in Central Frontenac  Criminal charges are up 162%; these take more time to process.  One officer was on leave this summer, but is back. Sharbot Lake members are very engaged in traffic enforcement, but with less officers, there is less time for proactive traffic engagement.  One officer, Peter Robb has been transferred out. His position is not being filled.  Three are retiring; two done December 31st, the third left in October, on vacation then retiring after. Two of the three are being filled. h) New Legislation  The new Police Service Act is coming into force in sections. The regulations haven’t been finalized yet.  Municipalities will no longer have CPACS or Police Service Boards. Each detachment will be served by one detachment board.  This won’t change the service, just how it is reported to the member municipalities.  Once the regulations are drafted we will know more. 7. Next Meeting Date March 16, 2020 at 1:00p.m.. 8. Adjournment -Motion to adjourn at 1:56 p.m.

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Central Frontenac Community Policing Advisory Committee December 16, 2019 – 1:00 p.m. District 3 Fire Hall, Wagner Road, Sharbot Lake

______Chair, Tom Dewey Cindy Deachman, Secretary

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Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000

234-2020-2382

June 12, 2020 Dear Heads of Council / Clerks and CAOs: Nothing is more important than protecting the health and well-being of Ontarians. Since first learning of COVID-19, Ontario has taken decisive action to stop the spread of this deadly virus, and we thank you for your support in our efforts.

We appreciate that the current situation for municipalities is not “business as usual”, and that all municipalities have had to make adjustments to adapt to new priorities and shifting ways of doing business.

When municipalities requested our help, we listened and acted quickly to legislate changes to the Planning Act and make the necessary regulation to suspend decision- making timelines. These changes balanced the need to suspend the timelines that would allow a municipality to refocus time and resources on the COVID-19 outbreak, while allowing councils to continue to make decisions on planning matters as municipal capacity evolved.

As we move forward with our gradual approach that will allow Ontario to emerge from the COVID-19 outbreak, we know that getting shovels in the ground is key to moving forward on the path to economic recovery together. Many municipalities may be well on their way to a more normalized planning review process, and we want to ensure that the land use planning system is in step with a municipality’s expanding capacity during this time. As a result, we intend to end the temporary suspension of the Planning Act timelines as of June 22nd, 2020.

We understand that the safety of your constituents must remain a priority, and that there are certain provincial restrictions in place regarding public gatherings. Therefore, we encourage you to continue to use electronic and virtual channels, as appropriate, to engage and provide the public with an opportunity to make representations on planning matters, while following the advice of Ontario’s Chief Medical Officer of Health.

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It is vital for our economic recovery from this outbreak that we work together to help move the planning approvals process forward. We need to continue the important job of creating housing and keeping infrastructure projects moving while also ensuring we maintain public health. Development has always played a key role in supporting growth in our communities, and it will play an especially important role on our road to economic recovery from COVID-19.

Let me assure you that our government is working to support you, our municipal partners, and will continue to work collaboratively to keep all Ontarians safe.

Sincerely,

Steve Clark Minister

c. Association of Municipalities of Ontario

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June 12, 2020

The Honourable Steve Clark, Minister of Municipal Affairs and Housing 17th Floor, 777 Bay St. Toronto, ON M5G 2E5

Dear Minister Clark,

RE: Town of Bracebridge Resolution regarding the establishment of a Municipal Financial Assistance Program to offset the financial impact of the COVID-19 pandemic

At its meeting of June 4, 2020, the Council of the Corporation of the Town of Bracebridge ratified motion 20-TC-089, regarding the Town of Bracebridge support for the Federation of Canadian Municipalities (FCM) recommendations contained in their report titled “Protecting Vital Municipal Services”, as follows:

“WHEREAS the Federation of Canadian Municipalities (FCM) issued a report titled “Protecting Vital Municipal Services” on April 23, 2020 which included recommendations to the federal government to provide financial assistance for municipalities across the country;

AND WHEREAS the Association of Municipalities of Ontario (AMO) recognizes that a collaborative federal- provincial effort is required to provide much needed financial assistance to municipalities and their May 14, 2020 letter (attached) to the Prime Minister and the Premier urges Canada and Ontario to extend their successful collaboration through financial support for municipalities;

NOW THEREFORE BE IT RESOLVED THAT the Town of Bracebridge supports the FCM recommendation and requests that both the Federal and Provincial Governments establish a municipal financial assistance program to offset the financial impact of the COVID-19 pandemic;

AND FURTHER THAT the Town of Bracebridge supports the Association of Municipalities of Ontario (AMO) in lobbying the Provincial Government for financial assistance to support Municipalities in offsetting the financial impact of the COVID-19 pandemic;

AND FURTHER THAT this resolution be forwarded to the Honorable Steve Clark, Minister, Municipal Affairs and Housing, local Member of Parliament (MP) and local Member of the Ontario Legislature (MPP), FCM, AMO and its member municipalities, and the Muskoka municipalities.”

In accordance with Council’s direction I am forwarding you a copy of the associated memorandum for you reference.

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Please do not hesitate to contact me if I can provide any additional clarification in this regard.

Yours truly,

Lori McDonald Director of Corporate Services/Clerk

Copy: Scott Aitchison, MP, Parry Sound-Muskoka The Honourable Norm Miller, MPP, Parry Sound-Muskoka The Federation of Canadian Municipalities Association of Municipalities Ontario and member municipalities Muskoka Municipalities

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Clerk’s Department 595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 / 1-800-567-GREY / Fax: 519-376-8998 June 16, 2020

Hon. Doug Ford Premier Premier's Office Room 281 Legislative Building, Queen's Park

Dear the Honourable Doug Ford:

Please be advised that at it’s June 11th, 2020 meeting, Grey County Council endorsed the following resolution for your consideration:

CW93-20 Moved by: Councillor Robinson Seconded by: Councillor Keaveney

Whereas now more than ever in our increasingly electronic world, Grey County families and business owners have a need for reliable and affordable broadband to conduct business and stay connected both locally and beyond; and

Whereas broadband is a contributing social and economic driver in supporting the vitality and growth of our communities; and

Whereas families require internet to enable their children to complete school assignments, take online courses, maintain a human connection, or just stream movies at home; and

Whereas Grey County agriculture production, medical, health care, manufacturing, retail and the service industry depend on reliable high-speed connections to support and ensure business continuity and success; and

Whereas connectivity has been a lifeline for those businesses and sectors with access to reliable broadband during this global pandemic; and

Whereas reliable broadband will continue playing an essential role in the economic and social recovery of communities across Grey

Grey County: Colour It Your Way

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County post-pandemic; and

Whereas not all areas of Grey County are within a connectivity coverage area which continues to be increasingly challenging, and amplified by the COVID-19 pandemic; and

Whereas Grey County has unserviced areas as well as under- serviced areas that receive inadequate or disproportionately low levels of service; and

Whereas while it is important for the Provincial Government to look at both the number of people and the number of businesses that can be serviced by broadband expansion, it is essential, as well, that the Province provide broadband service to areas that have a small number of people, yet cover a vast geographical area; and

Whereas the need for broadband infrastructure improvement is now;

Now Therefore Be It Resolved that Grey County representing our Grey County residents and business owners alike, call to action Premier Ford; Minister of Infrastructure, Minister Scott; Ministry of Agriculture, Food and Rural Affairs, Minister Ernie Hardeman and Associate Minister of Energy & MPP Walker to champion the implementation of broadband in the unserviced and under-serviced areas of Grey County; and That this resolution be forwarded to all Ontario municipalities for their endorsement.

If you require anything further, please do not hesitate to contact me.

Yours truly,

Tara Warder Deputy Clerk/Legislative Coordinator (519) 372-0219 x 1294 [email protected] www.grey.ca

cc Hon. Laurie Scott, Minister of Infrastructure Hon. Bill Walker, Associate Minister of Energy & Bruce – Grey - Owen Sound MPP Hon. Ernie Hardeman, Ministry of Agriculture, Food and Rural Affairs All Ontario Municipalities

Grey County: Colour It Your Way

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Ministry of Municipal Affairs Ministère des Affaires municipales and Housing et Logement

Municipal Services Division Division des services aux municipalités

777 Bay Street, 16th Floor 777, rue Bay, 16e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Telephone: 416-585-6427 Téléphone: 416-585-6427 Fax.: 416 585-6882 Téléc.: 416 585-6882

June 12, 2020

Dear Chief Administrative Officer,

Thank you for your municipality’s participation in the Municipal Modernization Program. The ministry appreciates your commitment to modernizing service delivery and finding efficiencies.

I am pleased to inform you that the Ministry of Municipal Affairs and Housing is extending project deadlines for municipalities undertaking projects under Intake 1 of the program, in recognition that the COVID-19 outbreak has resulted in project delays.

Despite anything to the contrary in the transfer payment agreement for your project, you may refrain from providing the Interim Progress Report, Draft Report, Third-Party Reviewer’s Report and Final Report until the respective extended deadlines set out below, and the Ministry waives any contractual rights under the agreement that would prevent you from doing so. Except for the deadline extensions outlined in this letter, all provisions in the agreement shall remain in full force and effect. Reporting templates are available on Transfer Payment Ontario.

Report Original Deadline Extended Deadline Interim Progress Report June 15, 2020 June 30, 2020 Draft Report August 31, 2020 November 13, 2020 Third-Party Reviewer’s Report September 18, 2020 December 4, 2020 Final Report September 18, 2020 December 4, 2020

Please confirm your acknowledgment of the deadline extensions by email to [email protected]. Should you have any questions, please feel free to contact program staff at [email protected] or your Municipal Services Office contact.

Once again, thank you for your participation in the program.

Sincerely,

Hannah Evans Assistant Deputy Minister

c. Municipal Treasurer Project Lead

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June 5, 2020

RE: Mapleton Resolution 2020-04-14 to request the Province review the Farm Property Class Tax Rate Programme, dated May 27, 2020. a) Correspondence from Wellington Federation of Agriculture regarding Mapleton Resolution 2020-04-14, dated May 28, 2020.

Please be advised that Township of Puslinch Council, at its meeting held on June 3, 2020 considered the aforementioned topic and subsequent to discussion, the following was resolved:

Resolution No. 2020-151: Moved by Councillor Sepulis and Seconded by Councillor Goyda

That the Intergovernmental Affairs correspondence items listed on the Council Agenda for JUNE 3, 2020 Council meeting be received; and

Whereas the Township of Puslinch received correspondence from the Township of Mapleton with respect to requesting the Province of Ontario to review the Farm Property Class Tax Rate Programme in light of economic competitiveness concerns between rural and urban municipalities;

BE IT RESOLVED that the Township of Puslinch hereby supports their Resolution 2020- 04-14 passed on March 10, 2020; and

BE IT FURTHER RESOLVED THAT this motion be sent to Hon. Doug Ford, Premier of Ontario, Hon. Steve Clark, Minister of Municipal Affairs and Housing, Hon. Rod Phillips, Minister of Finance, Hon. Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs, MPP Randy Pettapiece, Hon. Ted Arnott, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA) and Association of Municipalities of Ontario (AMO).

CARRIED

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As per the above resolution, please accept a copy of this correspondence for your information and consideration.

Sincerely, Courtenay Hoytfox Deputy Clerk

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Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000

234-2020-2264 June 4, 2020

The Honourable Navdeep Bains Minister of Innovation, Science and Industry [email protected] The Honourable Catherine McKenna Minister of Infrastructure and Communities [email protected] The Honourable Maryam Monsef Minister of Rural Economic Development Minister for Women and Gender Equality [email protected]

Dear Ministers:

I am writing today to add my voice, and those of Ontario’s municipalities, to the call for urgent federal action to provide immediate funding for reliable broadband access across Ontario.

I have the privilege of meeting regularly with Mayors and council members from across Ontario. From the first day I took office, I have heard that lack of access to reliable high- speed internet service is holding communities, people, and businesses back.

We have worked together to partner with our local governments through our Broadband and Cellular Action Plan to support major investments in under-serviced areas in Eastern and Southwestern Ontario. To support this commitment, we have targeted $315 million over five years to expand broadband and cellular infrastructure.

Now, as Ontario and our towns and cities are working together to respond to the COVID-19 outbreak, there is even more urgency to address gaps in service and high costs. However, we cannot do this alone - urgent investment from the federal government is required.

While in more northern and rural parts of Ontario internet availability can be limited at best, gaps in coverage persist in southern and urban parts of our province. For many in Ontario, the costs to access service are also prohibitively high.

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The lack of broadband access in rural Ontario puts everyone in unserved or under- serviced areas at a disadvantage – students seeking help on homework while learning remotely, seniors and other vulnerable individuals looking to access critical services, and business owners working hard to keep afloat and compete during challenging times.

Broadband limitations also restrict the services that rural and northern municipalities can provide to their residents. Ontario’s municipal leaders and the citizens they serve must be able to embrace digital service delivery now to respond to the pandemic and to deliver public services efficiently and equitably over the long term.

I know that Ontario, our local governments and Canada all share the same goal: that we can bring our full potential to the task at hand to recover from the COVID-19 outbreak and the resulting impacts on our economy. Our Mayors, councils, community groups and citizens are already developing recovery plans and strategies. Broadband infrastructure is an essential building block, and we will need your commitment to invest, without delay, in the future of Ontario’s towns and cities.

I have taken the liberty of copying the Minister of Families, Children and Social Development as I know Minister Hussen also has a strong interest in supporting and strengthening communities. As well, I have copied my colleague, the Honourable Laurie Scott, Minister of Infrastructure, under whose purview broadband falls.

Sincerely,

The Honourable Steve Clark Minister of Municipal Affairs and Housing Ontario

c. The Honourable Ahmed Hussen Minister of Families, Children and Social Development [email protected]

The Honourable Laurie Scott Minister of Infrastructure, Ontario

Heads of Municipal Council (Ontario)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW No. 2020-32 BEING A BY-LAW IDENTIFIED AS THE BURN BY-LAW

WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws for the health, safety and well-being of persons;

AND WHEREAS the Council of the Municipality of Central Frontenac deems it necessary to enact this By-law to protect the health, safety and well-being of the residents of the Township;

AND WHEREAS pursuant to Section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, as amended, a Municipality may regulate the setting of open air fires, including establishing the times during which open air fires may be set;

AND WHEREAS pursuant to Sections 425, 429 and 434.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality may establish offences and fines for the contravention of any by-law, and may establish administrative monetary penalties for any offence;

NOW THEREFORE under the authority of the Municipal Act, 2001 and the Fire Protection and Prevention Act the Council of the Corporation of the Township of Central Frontenac hereby enacts as follows:

APPLICATION

This by-law applies to all types of open air burning, including campfires, incinerators, and brush burning. It does not apply to the operation of outdoor wood furnaces.

DEFINITIONS

Brush/yard waste means a pile of leaves, boughs, brush or other combustible yard waste not exceeding 2m (6 ft.) diameter and 2m (6 ft.) in height.

Campfire means a small fire surrounded by an elevated non-combustible perimeter on at least three sides, measuring no more than 60 cm by 60 cm (2 ft. x 2 ft.).

Competent person means someone that is at least 16 years of age.

Incinerator means a steel “shipping” style barrel or similar sized non-combustible device, and may include a woodstove or outdoor fireplace. There shall be a platform in the bottom of the barrel or firebox with air inlets below the fire to supply adequate combustion air to aid in a more complete and clean burn. Steel mesh with openings not exceeding 5 mm (3/16 inch) shall be placed on the top of the barrel or exhaust point of the device to serve as a spark arrestor.

Permit System means any system the municipality wishes to use, either manual or electronic and/or combination of both in order to manage compliance with this by-law.

Open air fire means a fire where the flame is not contained within a structure that is adequately designed and constructed for the purpose of safely burning combustible materials and includes campfires and any fire not contained within an Incinerator.

Total Costs means the total cost incurred by the Township to extinguish a fire.

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Township means the Corporation of the Township of Central Frontenac and includes its territorial district as the context requires.

PROHIBITION

1. No person shall ignite or cause or permit to be ignited an open air fire between the hours of 7:00 am and 7:00 pm during the period of time from April 1st and October 31st.

2. Notwithstanding the prohibition contained in Section 1 above, a person may ignite or cause or permit to be ignited an open air fire at any time provided they are in possession of a valid fire permit and provided that the open air fire is in accordance with the permit conditions.

3. Notwithstanding anything to the contrary in this By-law, when the Fire Chief has declared a total or partial Burn Ban, no person shall ignite or cause or permit to be ignited any type of open air fire that is included in the Burn Ban. Any permit issued that would allow open air burning that is prohibited by the Burn Ban is deemed to be invalid during the Burn Ban. It is the responsibility of the permit holder to verify the current Burn Ban status to ensure compliance.

4. The Fire Chief may, by written declaration published on the Township Website and in any other media he/she chooses, declare a total or partial fire ban for the Township. The Fire Chief may declare any of the following: (i) “Burn Ban Off”= all types of burning permitted with a proper permit. (ii) “Burn Ban Level 1 = burning restricted to incinerators, campfires and fireworks. (iii) “Burn Ban Level 2 = burning restricted to campfires and fireworks. (iv) “Total Burn Ban” = Total burning ban on all types of open air burning including fireworks.

5. Burning is not permitted during high winds or extremely dry conditions, or when the smoke may cause a nuisance to neighbouring properties.

6. At the conclusion of any burning, the person responsible for the burning shall remove all remaining embers or ashes or wet them down thoroughly before leaving fire area.

7. No person shall ignite or cause or permit the ignition of any fire on road allowances or any publicly owned land including but not limited to unopened road allowances.

REGULATIONS

8. Where a campfire is permitted, every person who ignites or causes or permits a campfire to be ignited shall comply with the following requirements: (i) The purpose of the open air burning is for cooking only; (ii) The open air burning is supervised at all times by a Competent Person; (iii) The open air burning shall be at least 3m (10 ft.) from any combustibles (trees, shrubs, buildings) and 6m (20 ft.) from any property line; (iv) Flame height shall not exceed 60 cm (2 ft); and (v) There are adequate materials available to extinguish the fire at all times.

9. Where a brush/yard waste open air fire is permitted every person who ignites or causes or permits a brush/yard waste open air fire to be ignited shall comply with the following requirements: (i) A permit must be obtained in advance of the burning; (ii) The permit holder must contact the Fire Department by telephone to report their burning each time as indicated on the burn permit; (iii) Only clean, dry and untreated wood, brush and leaves are to be burnt; (iv) Recyclable products such as paper and plastics shall not be burnt; (v) Burning of refuse and synthetic products is strictly forbidden; (vi) Brush/yard waste piles shall be at least 6 m. (20 ft.) from any combustibles and 15 m. (50 ft.) from any forested area, building, utility pole/service, or property line; and (vii) The flame height shall not exceed 3m (10 ft.).

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10. Open field clearing burns can only be done with the prior written approval of the Fire Chief or designate and must be less than 1 hectare in total size with the length of flaming edge less than 20 metres in length. Any costs associated with site visits and standby crews is the responsibility of the person(s) conducting the burn. (See schedule “C”)

11. Incinerators shall be at least 3m (10 ft.) from any combustible material and 15m (50 ft.) from any property line or forested area.

12. A permit is not required for open air burning from November 1st to March 31st, however burning may only occur starting two hours before sunset and lasting until two hours after sunrise.

13. The burning of buildings, hay, straw, tires, or any other materials restricted by the Ministry of the Environment, Conservation and Parks is prohibited.

14. It is the responsibility of the property owner to ensure that they, or any person igniting or causing or permitting the ignition of an open air fire on the owner’s property:

(i) have the necessary permit under this By-law; (ii) comply with any permit issued; (iii) have a responsible person(s) attending the fire at all times and ensure they have adequate tools and water to extinguish the fire; and (iii) comply with this By-law.

PERMITS

15. The Fire Chief or his/her designate is authorized to issue a permit to allow an open air fire.

16. The Fire Chief or his/her designate is authorized to issue a special permit to allow commercial Fireworks under any of the Burn Ban Levels.

17. Only a property owner or a person authorized in writing by the property owner may apply for an open air fire permit for the property subject to the permit.

18. An applicant for a permit must complete the prescribed form to the satisfaction of the Fire Chief and pay all applicable fees as set out in Schedule “B”.

19. If the Fire Chief or his/her designate is satisfied that the proposed open air burning will be in compliance with this By-law the Fire Chief or his/her designate may issue a permit with or without conditions for any specified period of time deemed appropriate.

20. A three day Brush/yard waste permit is required and is in effect from the date selected until the third day. No extensions or time amendments are permitted. If burning is not conducted during the permit period, a new permit is required. The fees for this permit are set out in Schedule “C”.

21. Any permit issued may, at the absolute discretion of the Fire Chief or his designate, be revoked at any time where the owner or permit holder has contravened any provision of this By-law or where the Fire Chief or his/her designate has reason to believe that it is in the public interest to revoke the permit.

22. Every person must contact the Fire Department prior to igniting an open air fire to notify the Fire Department of the location of the open air fire, the start time and the expected duration of the burn.

OFFENCES

23. Any person who contravenes any provision of this By-law is guilty of an offence and on conviction is liable to a maximum fine of $10,000 per occurrence.

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24. Where the fire department responds to an incident or complaint as a result of non- compliance with any provision of this By-law, a fee for service to respond to the complaint and/or to investigate the complaint shall be charged to the owner of the property and the person responsible for the open air fire, as per schedule “A”.

25. Any person who sets a fire in the open air and fails to maintain proper care and control of it or to fully extinguish it, shall indemnify and save harmless the Corporation of the Township of Central Frontenac and shall be liable for the full expense incurred by the Township of Central Frontenac Fire and Emergency Services to extinguish the fire, in addition to any penalty that may be imposed for the breach upon conviction or any administrative monetary penalty.

26. In addition to any other remedies available to the municipality, any amount due to the Township of Central Frontenac, by any person who is a registered owner of real property within the Township of Central Frontenac for the call out of the Township of Central Frontenac Fire and Emergency Services in accordance with this by-law, may be added to the tax roll for the person’s real property and collected in like manner as municipal taxes in accordance with Section 398(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.

27. Every person who contravenes any provision of this By-law is liable for an Administrative Monetary Penalty (AMP) in lieu of prosecution and fine, pursuant to section 434.1 of the Municipal Act, 2001, as amended.

28. At the discretion of the Fire Chief, any person who breaches any provision of this By-law may be issued an Administrative Monetary Penalty Notice in an amount not to exceed $500.00.

29. The AMP Notice shall include the following information: (i) the name of the person contravening this By-law; (ii) the particulars of the contravention; (iii) the amount of the AMP and the date payment is due; (iv) a statement that if the AMP is not paid that it shall constitute a debt owed to the Township that may be collected in any manner permitted by law, including adding it to the Tax Roll of the person and being collected in the same manner as real property taxes.

30. The AMP Notice may be served in the same manner as an order under this By-law.

31. Upon receipt of the AMP Notice, the person named in the Notice shall pay the prescribed amount to the Township within fifteen (15) days.

32. Where an AMP is paid in full within fifteen (15) days of receipt, no prosecution shall be initiated against that person for the same offence.

33. Where an AMP is not paid in full within fifteen (15) days of receipt, a further late payment charge shall be levied in accordance with the Municipality’s Fees and Charges By-law.

34. The Township may collect any unpaid AMP from the person named in the AMP as a debt owed to the Township in any manner permitted by law. In addition to any other collection method, the Township may add the amount owing to the tax roll of the person named in the AMP Notice and collect the amount in the same manner as real property taxes.

GENERAL PROVISIONS

35. If any section, subsection or part of this by-law is declared by any Court of Law to be illegal or ultra vires, such section, subsection or part hereof are declared to be separate and independent and enacted as such.

By-Law 2020-32 being the Burn By-Law Page 129 of 134 AGENDA ITEM #a)

This by-law shall repeal By-law 2009-293 and become effective upon its passing.

READ A FIRST AND SECOND TIME THIS 23rd DAY OF June 2020.

READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF June 2020.

______MAYOR CLERK

By-Law 2020-32 being the Burn By-Law Page 130 of 134 AGENDA ITEM #a)

SCHEDULE “A”

TO BY- LAW 2020-32

As per the Township of Central Frontenac’s Burn By-law, the charge for the municipality to extinguish a fire shall be:

- $425.00 per hour per Pumper, Tanker, Squad and Utility vehicle (includes driver) - $25.00 per hour per firefighter - All-Terrain Vehicle (ATV/UTV) $150.00 per hour (includes driver), - Wild Fire Pumps $100.00 per hour.

In the event Section 21.1(5) of the Forest Fires Prevention Act is applicable, the owner of the property and/or the person causing the fire shall be liable for all prescribed costs incurred by the municipality, which costs may be in addition to the costs calculated in this Schedule.

As per the Township of Central Frontenac’s Burn By-law, the charge for the municipality to investigate a complaint where the investigation reveals that the owner of the property and/or the person responsible for the open air fire have contravened this By-law shall be:

(i) First Incident – a maximum of $250.00 (ii) Second Incident for the same offence or a different offence on the same property – a maximum of $1,000.00; and (iii) Any investigation during a Total Burn Ban – a minimum of $300.00 and a maximum of $500.00

All charges imposed are due and payable upon receipt and shall bear interest calculated at the same rate and in the same manner as municipal taxes from the due date until paid in full.

By-Law 2020-32 being the Burn By-Law Page 131 of 134 AGENDA ITEM #a)

SCHEDULE “B”

TO BY-LAW 2020-32

Fee schedule Campfire permit - $5.00 per season. Incinerator permit-$10.00 per season. Brush/yard waste pile permit - $5.00 per occasion.

By-Law 2020-32 being the Burn By-Law Page 132 of 134 AGENDA ITEM #a)

SCHEDULE “C”

TO BY-LAW 2020-32

Clearing Burns Standby Fees

Site Visit by Fire Official before clearing burn - $75.00 Stand-by of two fire crew and Apparatus - $425.00 per hour Additional Crew - $25.00 per hour.

By-Law 2020-32 being the Burn By-Law Page 133 of 134 AGENDA ITEM #a)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2020-33

BEING A BY-LAW TO CONFIRM THE REGULAR MEETING OF COUNCIL HELD ON June 23, 2020

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at the Regular Council meeting held on the 23rd day of June, 2020 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

Read a first, second, and third time and passed this 23rd day of June, 2020.

______Mayor, Frances Smith CAO/Clerk, Cathy MacMunn

Central Frontenac By-law No. 2020-33 Confirming By-Law June 23, 2020

Adjournment Page 134 of 134