Job Title: Police Quartermaster Department/College: Police Reports To: Police Apply to: https://hccs.referrals.selectminds.com/ jobs/police-quartermaster-2358

SUMMARY Under supervision, the Police Quartermaster is responsible for the general oversight of the police department’s equipment and supply function, to include, issuing equipment and other supplies to department personnel, identifying and evaluating “police specific” equipment, making equipment and supply purchases, and maintaining inventory records. The police quartermaster also assists administrative personnel with the oversight and inventory of other department assets as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. As directed by administrative , works with Procurement and obtains quotes for department equipment and supplies, to include duty gear, radar units, badges, awards, guns and other items. Assists administrative staff with equipment and supply budget administration; a. Requests equipment for test and evaluation for possible purchase; assists in the evaluation of products and supplies for police officers and other department personnel; obtains management approval for new lines of goods, b. Analyzes past expenditures, expected needs and future cost projections in order to develop detailed input into equipment budget development, c. Reviews year-to-date spending reports and monitors performance against plan during the entire budget cycle, recommending adjustments as necessary to achieve a desired balance at the end of the cycle, d. Works to ensure the most cost effective alternatives are identified when planning expenditures, 2. As directed by administrative staff, coordinates the installation of equipment in police vehicles with the appropriately designated installer; 3. Orders and maintains the inventory of all department equipment and supplies including to whom it is assigned and where it is located. Also arranges for the service, repair and maintenance of department equipment; a. Maintains a supply of uniforms, duty gear, portable radios, guns, body armor, badges, global positioning systems (gps) and other equipment officers and other staff need for their daily work function, b. Works with newly hired officers/staff to establish uniform and duty gear needs,

Police Quartermaster 11/2017 1 issues same and maintains equipment issued inventory; instructs officers about what items they are authorized to order on-line, c. Shops locally for the department for office supplies; maintains a supply of general office materials, including print cartridges, toners, batteries and other miscellaneous items; typically picks up and delivers office supplies, d. May pick up and deliver equipment to established maintenance garages (i.e., oil changes and other routine upkeep), e. Obtains bids for larger expenditures, f. May check with Administrative Sergeant or Lieutenant on account used for larger purchases, g. Tracks equipment warranty and service schedules and arranges for replacement, service or repair as needed, h. Orders, stocks and maintains the forms used by the department, 4. Communicates and maintains working relationships with others in carrying out job functions; a. Frequently interacts with others in the work unit to exchange detailed and/or technical information, b. Frequently interacts with vendors to exchange detailed and/or technical information, 5. Under the direction of the administration, coordinates police facility security systems, to include changing door locks and other building security features as necessary; a. Works with a lock facilities locksmith to ensure key control and security, b. Maintains a listing of serial numbers for building keys issued and the core/locks corresponding to keys, c. Assigns lockers and locks to staff; maintains list of locker assignments, 6. Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices; and a. Knows and follows department and college rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss, b. Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work, c. When potentially unsafe conditions are observed makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner, 7. Ensures biohazard cleaning is done for uniforms, equipment, and vehicles.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

Police Quartermaster 11/2017 2 EDUCATION High school diploma or GED required, Associates degree preferred.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above may be considered.

EXPERIENCE One (1) year of specialized technical training in office administrative skills and three or more years of previous administrative support experience involving the recording and dissemination of information, property storage responsibility, and asset management/inventory required.

PHYSICAL DEMANDS & WORKING CONDITIONS • Most work is performed in a normal office environment. About 60% of the work is performed at the desk. Work is generally medium with considerable variety. Daily work often involves moving between buildings and rooms. Occasional local driving is required to pick up or deliver material; • Activities include, reaching, standing, walking, pushing, and pulling, lifting, climbing, balancing, stooping, kneeling, crouching, fingering, grasping, talking, hearing/listening, and seeing/observing; • Medium Work: The work is classified as medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for medium work; and • Exposure at times to hazardous and/or unpleasant elements/odors that may be associated with evidence, soiled uniforms, contaminated clothing human body substances (excrement, blood, etc.), noxious fumes, dangerous drugs, bio-hazards, flammables. Care is required in the safe handling and storage of these materials. Protective gear is occasionally required. Assists with gas mask fitting. There is exposure at times to items that may be unpleasant to view or handle and exposure to weapons.

KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of general clerical/office practices and procedures including basic office workflow procedures; 2. Knowledge of data processing methods, information storage and retrieval techniques; 3. Knowledge of common practices and procedures of processing and disseminating information and supporting documentation; 4. Knowledge of basic record keeping practices; 5. Knowledge of proper handling of firearms, drugs, and hazardous materials; 6. Knowledge of police department supply and acquisition procedures; 7. Knowledge of proper inventory procedures; 8. Skill in basic PC based software applications such as Microsoft Word/Excel Knowledge of internet use, email and credit card transactions for ordering; and

Police Quartermaster 11/2017 3 9. Skill in communication as applied to the interaction with co-workers, supervisors, the general public, and others, sufficient to exchange and/or convey information and to receive work direction. Per HCC Policy C: 4.7 Drug and Alcohol Free Workplace, a drug and/or alcohol test is required if a conditional job offer is made.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

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