I DI LIBR RIE Volume 6, Number 1 1986

No. 7. CENTER OF PoPl.JLATION: 1790 TO 1980 ("Center of population" is that pomt at which an 1mag1nary flat. weightless. and ngid map of the United States would balance rf weights of identical value were placed on 1t so that each weight represented the loca!Jon of one pel"SOn on the date or the census)

North 1 West Approximate loca!Jon YEAR latitude longitude ------+------+--- ·'------·

1790 (Aug. 2) ...... 39 16 30 76 lt 12 23 miles east of Baltl 1850 (June 1) ...... 38 59 0 81 19 0 23 miles sou\tiea 1900 (June 1) ...... 39 9 36 85 48 54 6 miles south ~' 1950 (Apr. !) ...... 38 50 21 88 9 33 B miles north.f1,. 1960 (Apr. 1) ...... 38 35 58 89 12 35 In Clinton Co. 1970 (Apr. 1) ...... 38 27 47 89 42 22 5.3 miles aast·s County, IL 1) ...... 13 34 '!. mile west of ~ 1980 (Apr. 38 8 90 26 I

KENTU KY

* C- ol ropvlo'-' NORTH CARO INA o .., '"" ... l ...... ,.. -..:i ... I .~

'For dates of admissions of the States and changes In areal definition, see "State Or1gln11 and Boundar1ea." United State& Summary. U.S. Census of Population: 11}6(), vol. I. For year of admission to statehood, see tal;lle 334. Solxce: U S. Bureau of the Census. 1980 Cllnsua of Populat!oo, Vol. 1.

Journal of the Indiana Library Association Indiana Library Trustee Association and Indiana State Library ~ ~U i E riY Li0RA~H:~ 815 W. MICHIGAN ST. NDIANAPOLIS. IN 46202 INDIANA LIBRARIES

Daniel Callison, Editor Joyce Martello, Managing Editor

PUBLICATIONS BOARD

Daniel Callison, Bloomington, Chairperson George R. Averitt, Michigan City C. Ray Ewick, Indianapolis Joyce Martello, Indianapolis Beth K. Steele, Indianapolis Jacqueline Nytes, Carmel Robert Trinkle, Bloomington

INDIANA LIBRARIES is published two to four times a year as warranted. by the number of articles received. Subscription price, $10 annually. Advertising and subscription offices: Indiana Library Association, 310 N. Alabama, Indianapolis, IN 46204, (317) 636-6613. Address articles for publication to Daniel Callison, School of Library and Information Sciencei Indiana University, Bloomington, IN 4 7405, (812) 335-5113,.. or 335-2018. Special Issue: Government Publications Introduction ...... 2 Lou Malcomb, Guest Editor Government Publications Needs and Wants: A Survey of Indiana Non- depository Public Librar ~ es ...... 5 Ruth M. Davison The Economic Development System ...... 17 Carol Rogers An Overview of the Indiana State Data Center Network ...... 21 Jeff Barnett Indiana State Documents: A History and a Critique ...... • ...... 27 Bryon E. Swanson Indiana Documents: CompQ.ring U.S. and Indiana Reference Sources ...... 33 Mary Krutulis and Lou Malcomb A Checklist of Commercially-Prepared Reference Materials for Government Publications ...... 41 Judith L. Violette A Statement of Opinion: Sins of Omission - Indiana's Deteriorating Book Collections ...... , ...... 52 Robert Scott Lamb II 2/ Malcqmb Indiana Libraries INTRODUCTION tensive contact she made with librari­ ans throughout the state. Her re­ Guest Editor: Lou Malcomb commend~tions will prove invaluable Public Services Coordinator in the next few years in implementing • Governm~nt Publications documents programs for continuing .Indiana University education. The positive response to this project shows that one of the best Several years ago in the ILA sources for ideas are the individuals Focus the Government Documents who directly use the information. Division of the Indiana Librarians Association issued some short articles The second article reports on the de.scribing the usefulness of govern­ progress being made on the establish­ ment publications. However the ment of the Economic Development format' of Focus could not permit Information System. Carol Rogers lengthy discussion of the many issues summarizes the content and future of and topics related to documents of the statistical program under develop­ interest to Indiana librarians. This ment by the Indiana Business Re­ issue of Indiana Libraries marks the search Center of the Indiana Univer­ beginning of a forum for discussion of sity School of Business. Most Indiana issues devoted to documents or gov­ librarians are familiar with ST ATIS ernment publishing. Future issues (Statistical Information System) and can ber foc\lsed on documents we will be interested in the futuristic . . ' hope, and can provide the opportu- steps being taken to ~xpand and nity for documents librarians around improve ·our access to statistical th~ s~at~ to. . express opinions, ideas, information. and. c;oncerns. Jeff Barnett also refers to access to statistical information in his ~everal months ago, the Sub­ committee on Government Docu­ article on the Indiana State Data ments of the Network Coordinating Center Network. He presents his­ Committee of the Indiana State Li- ' torical baCkground as well as a full brary Advisory Council began working description of the current services provided by the center. Additionally, wi~h D~niel Callison on devoting an issue of Indiana Libraries to the the article gives a list of Data Center topic . of governm~nt documents. affiliates as well as contact infor­ Many of tbe articles included in this mation for the State Data Center. issue were alre.ady in proitess at that Byron E, Swanson has worked time . . with Indiana documents for a number This issue consists of six articles. of years, and most documents librari­ First, Ruth Davison presents the ans in Indiana are aware of his efforts results of extensive research she con­ to improve the Checklist of Indiana ducted during the summer of 1986 State Documents. He reports on the while on sabbatical leave from Indiana status of the Indiana depository University. Ms. Davison visited 231 system, the frequ~ntly-encountered non-depository public libraries problems, and the expectations for throughout Indiana to assess their the future. The Subcommittee on needs for and uses of government Documents has discussed improve-· documents; to ask that they complete ments which might be made in the a survey concerning these needs and depository program for Indiana docu­ uses; and to provide each library with ments. Mr. Swanson's article provides some basic information about docu­ the necessary background for librari­ ments as needed. Ms. Davison's ans in the state, allowing them to raise research is unique because of the ex- additional issues and to communicate their ideas to the Subcommittee. Volume 6, Number 1 (1986) Malcomb /3 The article by Mary Krutulis and Indiana documents librarians dis­ myself compares major reference doc­ cussed the idea of a state plan at uments produced by the U. S. govern­ various ILA Government Documents ment and by the Indiana state govern­ Division meetings during 1982. The ment. Its intent is to familiarize State Library appointed the Task librarians with state reference tools Force on the State Plan for Federal and to provide guidance for their Depository Library Service Indiana possible use. Ordering information is in 1982 with the specific charge to included. It is not comprehensive, but develop a state plan. The Task Force hopefully includes the major reference was chaired by Judith Violette and works for both federal and state Barbara Kasper and consisted of three levels. committees: Collection Development, The final article represents an Service (Documents Delivery) and effort began many years ago by doc­ Consultation, Training & Public Rela­ uments librarians in Indiana to im­ tions. Each of these groups developed prove networking operations. Judith goals and objectives. The committees Violette and Andrea Singer organized came together to discuss these and the compilation of information con­ other issues which should be covered cerning the Indiana libraries holdings in the state plan. The final draft was of large microfilm (often commercial­ submitted to the State Librarian for ly-produced) backfiles. Ms. Violette approval and implementation in recently up-dated and revised the in­ August, 1983. formation making it valuable in pro­ On May 18, 1984, the Task viding interlibrary loan operations. Force met to discuss implementation Throughout this introduction, of the state plan. The State Librarian many references have been made to recommended some major changes the Subc.or.1mittee on Government which after discussion were accepted Documents and Information. Its by the Task Force. The Indiana Plan establishment marked the imple­ for Depository Library Services was mentation of the Indiana State Plan issued in March, 1985. for Depository Libraries. Since its Donald E. Fossedal, then U. S. work is just beginning, some explana­ tion and historical background might Superintendent of Documents, com­ be helpful. mented that the plan was the best he had seen and complimented the state In the Fall 1981 meeting the for the "excellent job of promoting Depository Library Council of the Government publications and Indiana U. S. Government Printing Office Depository services." The ·plan was passed a resolution recommending unique at that time for its incorpora­ "that the Public Printer of the U.S. tion of state documents into the plan encourage each state to develop a plan since most states developed goals and for the Federal Depository Program." objectives only for their federal The Public Printer, in early 1982, depository program. encouraged depository libraries to pre­ Indiana's plan called for . the pare state plans for the purpose of im­ establishment of a Subcommittee on proving public access to federal infor­ Government Documents and Informa­ mation; coordinating collection devel­ tion, under the Network Coordinat­ opment and sharing resources; ex­ ing Committee of the Indiana State panding programs for user instruction Library Advisory Council (ISLAC). and awareness, staff training, and con­ ISLAC advises the Indiana State tinuing education; and improving Library on library services provid­ communication among librarians con­ ed in the state and on policy matters cerned with documents' issues. 4/ Malcomb Indiana Libraries relating to the administration and Zilliox. Several members of the Ind­ distribution of state and federal funds. iana State Library usually attend the The State Library appointed the sub­ meetings, including Gail Winsmore, committee in October 1984. The Loring Prosser, and Byron Swanson. charge of the Subcommittee included: Members encourage librarians from 1) Advise the State Library Regional around the state to contact them con­ depository on matters of concern to cerning issues or topics which the sub­ the depository libraries; 2) Assist in committee should discuss or act upon. further development and implementa­ This issue represents our first tion of the goals and objectives of the effort to report and publish informa­ Indiana Long Range Plan for Library tion on government publishing. Service& and Development 1985-1990 Thanks are due to all who responded incorporating service objectives of the to my telephone calls and requests Indiana Plan for Depository Libraries; for assistance. If I have overlooked 3) Act as a forum for depository anyone, I hope they will contact me issues and for identifying problems so that they may participate in the and recommending solutions; and 4) future. The contributors to this Advise the State Library, Library issue deserve a particular mention, for Associations, ALSAs, INCOLSA, and without their efforts the topic of other providers of continuing educa­ documents might still be languishing tion concerning the education and in the arena of discussion. Hopefully, staff development needs of librarians these articles will inspire future con­ in regard to government publications. tributions in the field of documents. Several matters have been brought before the Subcommittee, in­ cluding many covered by the state plan. They have reviewed the goals and objectives, discussed the priority which might be given to each and be­ gun work on many of them. For in­ stance the subcommittee made recom­ mendations and revisions in the pro­ cess for disposal of federal documents. Th~y have also organized and staffed a booth for the Information Fair, held in Indianapolis during 1986. Current­ ly, they are planning a preconference on documents for the upcoming MFLA conference, tb be held in November, 1987 . Recently the Sub­ committee sent a resolution to the Network Coordinating Committee concerning improvements in the dis­ tribution of Indiana state documents. The meetings of the Subcommit­ tee on Government Documents and Information are open. As of this writing, committee members are Bar­ bara Fischler (chair), Harriet Cohen, Bridgie Brelsford, Doug Conrads, Lou Malcomb, Judith Violette, and Robert Government Publications Needs and Wants: A Survey of Indiana Non- d e pos itory Public Libraries

Ruth M. Davison U.S. Documents Librarian Government Publications Department, Indiana University

Introduction state's non-depository public institu­ In 1982 a task force of govern­ tions. ment publications librarians developed My reading of the goals of the a plan to improve services provided to Indiana Plan and my memory of ex­ Indiana citizens through the federal periences with Indiana public librar­ depository library system. By 1985 ies suggested this survey. As a field the Indiana Plan for Depository Li­ consultant for the Indiana State Li­ brary Services was approved and act­ brary in the 1960 's, I became familiar tion recommended in the plan had be­ with some of the operations and pro­ gun. A Government Documents and blems of public libraries. Keeping in­ Information Subcommittee was formed about new government pub­ appointed as part of the Indiana State lications was one of the continuing Library Advisory Council. In keeping challenges for librarians. At the time with the goals and concerns of the I knew little about government pub­ plan and the committee, the purpose lications or depository arrangements of this survey is to present informa­ and was frequently unable to answer tion and ideas needed by Indiana li­ questions about them. After some ex­ brarians and library committee mem­ perience as a government publications bers who are commited to pro­ librarian, I began to answer questions viding wider dissemination of govern­ for those public librarians who con­ ment publications to the general pub­ tinued to ask. lic through public libraries. Throughout the last twenty years The responses recorded in the the questions have remained largely survey come from non-depository the same. How do we know what is public librarians whose primary being issued? Where can we find the mission is to serve Indiana's general prices? Why are so many not avail­ public. This group of Hbrarians deals able after they are orderedJMHow do with a great variety of questions. we know if a publications is deposi­ Only a few of those questions may in­ tory? Can it be borrowed? Which volve the use of government pub­ titles should we have? Is there a basic lications, but librarians feel a need to list? keep informed about documents, even when they cannot spare much time to Methodology do so. Depository librarians can help I surveyed Indiana's 231 non-de­ in this area if they understand the pository public libraries to determine needs and desires of librarians in the what information or services the li-

5 6/ Davison Indiana Libraries brarians want depository librarians to data by ALSA district as well. The re­ provide. Goal three of the Indiana sults will be sent to them separately Plan defines the responsibility: "to and are not a part of this report. increase awareness of government Letters from public librarians, documents and information that are a­ the Indiana State Librarian, the ALSA vailable through depository libraries." Administrators group, and the The most effective way to determine Government Doc:uments and Informa­ what services or information non­ tion Subcommittee supported the pro­ depository librarians want is to ask ject. With the cooperation and help­ them. ful suggestions of nine librarians re­ My goal was to obtain sugges­ presenting public libraries, the State tions from as many librarians as po~si­ Library, and the ALSAs, I tested my ble. Preliminary testing proved that idea. Colleagues in the Government a survey by mail would not produce Publications Department at Indiana the desired number of responses. A University Library aided substantially. questionnaire, combined with a per­ Public relations personnel of the sonal interview, samples of available U. S. Government Printing Office government publications and annotat­ agreed to supply handouts for all the ed U. S. Government Printing Office libraries I visited. My department pro­ lists appeared to be most effective. vided sample government periodicals I decided to visit each library to (9 titles) for discussion, and the Ind­ explain the purpose of the survey and iana University Library underwrote to leave the questionnaire with the the cost of duplicating the question­ director or the person designated by naire, stationery, and much of the the director for completion. The telephone costs. The remaining ex­ desire for 100% response was unreal­ penses were my own. istic, but I wanted as high a rate of With the exception of one li­ response as possible and thought the brary, which was closed during a move personal interview the best method to to a new building, I visited all the non­ assure the best results. To compile depository public libraries in the state. significant data, should time not allow To make the survey complete I called complete coverage, I first concentrat­ the librarian who was moving and of­ ed on a sampling of 75%, 50% or 25%, fered the possibil~ty of participating. based on population served. This Of a possible 231 responses, 187 li­ sampling was not needed as there was braries returned the questionnaire, a time to complete a 100% survey. response rate of 81 %, well distributed Since ALSA librar~ans had expressed according to population served (See interest in the workshop topics chosen Table 1). by librarians in their areas, I collected Table 1 Percentage of Non-depository Libraries Responding to Survey by Population Served

*Population served Non-depository Returned Percent over 100,000 6 5 83% 50-100,000 9 8 89% 25-50,000 21 17 81% 10-25,000 47 43 91% 5-10,000 47 40 85% under 5,000 101 74 73% TOTAL 231 187 81% *Categories taken from Statistics of Indiana Libraries, 1984 Volume 6, Number 1 (1986) Davison /7

ELKHART STE.UBEN ALSA-2 20 p 17 R DEKALB

ALLEN TRIALSA NEWTON 24 p l D 15 R MIAMI ASH,-.';"';'HU;-;-;N;'7=T;::";"l;;-NG;::".-~ TON s WELLS ADAMS

BENTON

TIPPE- HOWARD BLACK- JAY CANOE FORD WARREN CLINTON MADISON DELAWARE

RANDOLPH

MONT- AMILTON GOME RY BOONE EIALSA 37 P1 HENRY 3 lJ 29 ~~=----i

MARION PUTNAM ClALSA 25 p l D 24 R SHELBY JOHNSON VIGO CLAY

FRANKLIN OWEN DECATUR SHALSA BARTHO­ 17 p LOMEW 17 R GREENE

Public libraries (239) Depository public libraries (8) Returns from non-depository public libraries (187) -v- 8/ Davison Indiana Libraries

I also visit~d the nine ALSA QUESTXON 2. How do you obtain headquarters to inform the ALSA the government publications which librarians of my activities and to pro­ your library owns ? (Please check all vide them with a copy of the ques­ that apply). RESPONSE TOTAL 175 tionnaire and the handouts. (94%). Flaws in two questions did not a. 119 (68%) Government Printing appear in testing. In the following dis­ Office, Washington D. C. cussion those questions receive fuller b. 13 ( 7%) GPO Bookstore, Chicago explanation . Some comments made c. 3 ( 2%) GPO Bookstore, during the interviews add dimension (location) to the findings of the survey and ex­ d. 61 (35%) Your congressman plore ideas not covered in the ques­ e. 29 (17 % ) Federal agencies, tionnaire. Washington, D. C. f . 7 ( 4 % ) Federal agencies, field Discussion offices nearby g. 112 (64%) State agencies, Indiana­ QUESTION 1. Below you will find a polis sample of government publication h. 16 ( 9%) State agencies, field titles. Please check any you have offices nearby found useful on a regular basis (at i. 50 (29%) Local (city, county, least monthly or more frequently) regional) offices j. 43 (25%) Book jobbers, (please and add titles you personally find specify) helpful which are not on the list. The k. 0 Other (please specify) issuing agency is included in paren­ thesis. RESPONSE TOT AL 173 The choice of the Government (93%). Printing Office and state agencies in Indianapolis is predictable, but the The list of titles consisted of range of other sources indicates that 26 state and federal publications Indiana librarians are willing to try found useful in the I. U. Library, many options to serve their patrons. Government Publications Department. Responses in several categories de­ The titles were chosen for variety of monstrate that a number of librarians content and format to illustrate have found ways to obtain govern­ the diversity of government publica­ ment publications without tying up tions'. They were not intended to funds in a deposit account or having sugge~t a basic list for any type of li­ to deal with the paper work of pre­ brary, and for that reason the list is payment for each publication when not included in this discussion. The purchasing from the Government question asked librarians to consider Printing Office. the usefulness of the government pub­ lications held in the individual collec­ Initially I doubted the value of tion. this question since the responses seemed predictable, but a number of The five most checked publica­ librarians found it useful in a way I tions were Outdoor Indiana (124), had not considered. One said that the Roster of State and Local Officials listing in question one of the Roster (94), Statistical Abstract of the U. S. of State and Local Officials combined (89), County and City Data Book with choices in question two gave him (7 4), and U. S. Government Manual a whole new area of access in obtain­ (67). The most frequently added jng state and local publications. Sev­ suggestion was Occupational Outlook eral others had not realized that their Handbook (16). jobber also supplies U. S. govern­ ment publications. Another wanted to know why, when libraries prompt- Volume 6, Number 1 (1986) Davison /9 ly pay their bills, the GPO does not es­ Neither the library or the ALSAs keep tablish a charge card billing arrange­ records to indicate whether or not the ment for them. item requested is a government pub­ lication. QUESTION 3. For the government QUESTION 4. To help you inform li­ publications which your library bor­ brary users about the usefulness of rows: (Please check all that apply). government publications, would you RESPONSE TOTAL 162 (87%). like to have available: (Please check A. Which library tools do you use as ver­ all that apply). RESPONSE TOTAL ification? 142 (67%). a. 5 6 (35 % ) Periodical references b. i 7 (1 0%) Newsletters a. 107 (75%) news articles for use in c. 28 (17%) Newspaper articles local papers? d. 43 (27%) Bibliographies (books, b. 13 ( 9%) short video tapes for journal, etc.) broadcast over cable TV? e. 33 (20%) Flyers or announce- c. 7 0 ( 4 9%) traveling display? ments from government agencies d. 29 (20%) other (please specify) f. 28 (17%) Monthly Catalog of U.S. Government Publications Librarians consider news articles g. 19 (12%) OCLC terminal most useful in informing library users h. 12 ( 7%) GPO Subject Bilio- about government publications, al­ graphies though an important problem with i. 20 (12%) Other (please list) their use remains. Patrons will expect B. From what source do you borrow? to find in the local library the publica­ a. 140 (86%) Through your ALSA tions mentioned in the news item b. 21 (13%) Direct from Indiana when they may only be available on State Library (regional) interlibrary loan. c. 8 ( 5%) Direct from another federal depository library Traveling displays, chosen in half d. 8 ( 5%) Direct from a state de- the responses, are considered helpful, pository library particularly if they are adaptable in e. 19 (12%) Direct from another public library size so that only part can be used as f. O (0) Other (please list) space dictates. Video tapes interest those libraries with local cable in­ Periodical references and bib­ stallations. The 29 responses to cat­ liographies are the major sources of egory "d" include some good ideas for verification for interlibrary loan of both traveling materials and one-time government publications, but during use materials. Librarians in the small­ the interviews librarians expressed a est libraries suggest that posters, definite ''anything goes'' attitude to­ ready-to-cut bookmarks, traveling ward proving .the existence of elusive bulletin boards, and clip art all can items. Several commented that they help publicize government publica­ use whatever the patron supplies in tions. One wants a "top-ten" poster the way of verification and, if nec­ of the most popular publications. essary, augment that information with calls to ALSAs and the use of DI­ Two comments reflect differ­ ALOG files or OCLC, if available. ing viewpoints on advertising: "Ed­ Many requests are of a subject na­ ucate me, the librarian, first" and "I ture; these do not present problems prefer that ad money goes to services of verification when requested instead of advertising." Nearly all through the ALSAs. answers indicate that non-depository librarians wish ·some help in keeping Most public libraries in the state be­ abreast of current government pub­ long to ALSAs and routinely send in­ lications themselves and in informing terlibrary loan requests through them. their patrons about what is available. 10/ Davison Indiana Libraries QUESTION 5. When you refer a The variety of replies to this patron to another source for govern­ question demonstrates the willingness ment publications, is it usually to: of non-depository librarians to refer (Please check all that apply). RE­ patrons to· other sources. Such will­ SPONSE TOTAL 177 (95%). ingness, when coupled with an ef­ fort by depository librarians to pro­ a. 33 (19%) a federal agency? vide information on current govern­ b. 4 6 (26%) a state agency? c. 4 0 ( 23%) a local agency? ment publications and the compila­ d. 65 ( 37%) a federal depository tion of a descriptive list of special col­ library? lections would add greatly to ref­ e 35 (20%) a state depository erence services state-wide. library? f. 32 (18%) write his congressman? g. 85 ( 48 % ) a special collection li- QUESTION 6. Where do you call or brary (e.g., Allen County Public or write for detailed census information? Indiana State Library for genea­ (please check all that apply). RE­ logy; Lilly Library, I.U. for rare SPONSE TOTAL 183 (98%). books; an Indiana history collec­ a. 98 (54%) ALSA reference center tion nearby; etc.)? b. 13 ( 7 % ) a Regional Planning h. 26 (15%)other (pleasegiveex- Commission ample) c. 49 (27%) Indiana State Library i. 18 (10%) Do not refer patrons Census Data Center Most librarians responding to this d. 19 (10%) U.S. Census Bureau question are willing to refer patrons to e. 22 (12%) Other (please list) other agencies for help, but several f. 51 (28%) Have had no requests commented that they wished they Over one fourth of the respond­ knew what kind of reception their ents state that they have had no re­ patrons would receive. One said she quests for detailed census informa­ could never be sure if the patror: fol­ tion. Comments in "e" reveal that lowed her suggestions. The highest some librarians answered thinking of rate of referral was to special collec­ current statistical publications while tions available in only one or two others had in mind genealogical mat­ places in the state. During an inter­ erial. The failure to define the ques­ view, one librarian suggested that a list tion properly detracts from its use­ o_f special collections with a descrip­ fulness, although observations vol­ t10n of the subject matter in the col­ unteered by respondents help re­ lection and the hours accessible would store some value. be an excellent addition to reference service. Several libraries are partial census depositories and answer most Next to "write his congressman," questions without referral. Comments one respondent wryly wrote "Never!" from several librarians near the census Another said, "Now that I have a list depositories indicate that they are not of depository libraries it will be easier aware of these resources and so can­ to refer patrons!" Twenty-six (15%) not refer patrons to them. One ALSA librarians gave examples of referral all . ' . reference librarian said, "As an ALSA nammg a specific nearby library or an census data center, we seldom have re­ ALSA, except one who makes use of quests from other libraries.'' Co­ the Louisville Federal Information ordination of information is needed. Center. In "i" eighteen (10%) re­ A list of substantial census collections spondents indicate that they do not should be published. refer patrons. Volume 6, Number 1 (1986) Davison /11 QUESTION 7. Where do you refer provision of information to library patrons who want to examine detailed patrons is jeopardized by the librar­ census information? (Please check all ian's attitude towards an important apply). RESPONSE TOTAL 179 and diverse body of material. (76%). The 7 3% response of ''no prefe - a. 51 (28%) ALSA reference center ence" and the 12% response of "no" b. 15 ( 8%) A Regional Planning in the survey indicate that librarians Commission do not fear government publications c. 51 (28%) Indiana State Library Census Data Center and will search appropriate sources to d. 14 ( 8%) U.S. Census Bureau satisfy their patrons. They desire an e. 31 (17%)0ther(pleaselist) efficient, comprehensive source re­ f. 69 ( 39%) Have had no requests gardless of provenance. The most As in part six, a substantial num- frequent comment in section "d" ber of respondents have not had re­ was "prefer to use whatever material quests for detailed census informa­ is quickly available and has the most tion. Among those libraries that do, information." referrals are evenly divided between Reasons for not using govern­ ALSA reference centers and the ISL ment publications reflect concern over Census Data Center. Comments in problems of acquisition and integra­ "e '' indicate that librarians frequently tion into the collection. Non-govern­ refer patrons to nearby university li­ ment publications are "easier to cata­ braries, especially when they are log and use," "easier to purchase," partial census depository libraries or "more attractive and better publiciz­ GPO depositories with large census ed." In contrast, some librarians collections. found government publications One librarian used to supply cheaper to purchase and considered INDIRS (now known as STATIS) them more authoritative sources. print-outs for patrons and hopes to be One librarian wrote, "For us able to do so again. Another uses DIA­ gov't docs are a flaming pain to LOG's Donnelley Demographics. Two order." I found this feeling through­ librarians named specific area councils out the state. Many libraries cannot of government as being very helpful afford or are not allowed to tie up with census questions. funds in a deposit account of unpre­ dictable use. This was the problem QUESTION 8. Do you prefer to use most often mentioned during the in­ a non-governmental publication in­ terviews. stead of a government publication even though they may contain much QUESTION 9. How do you handle the same material? RESPONSE government publications for inclusion TOTAL 172 (92%). in your collection? (Please check all a. 26 (15%)yes that apply). RESPONSE TOTAL b. 20 (12%) no 178 (95%). c. 126 (73%) no preference a. 113 (63%) Catalog and shelve d. (reason for answer in a-c) with other publications A frequently heard reply to the b. 3 ( 2%) Catalog, but shelve se- question of using government pub­ paratly by SuDocs class lications as a resource is, "Not if I can c. 9 ( 5%) Catalog, but shelve se- paratly by (give example) help it." Is there a real aversion to use d. 124 (70%) Uncataloged in pam­ of government publications, or is it phlet file merely a conditioned response? If e. 15 ( 8%) Other (please specify) there is substantial aversion, efficient 12/ Davison Indiana Libraries It is generally assumed among li­ stitutions which they believe can ans­ brarians that government publications wer a patron's questions quickly and in non-depository public libraries are adequately. Some librarians like to either cataloged and shelved with the add material that answers a specific rest of the collection or filed uncata­ question to their own collections to loged in pamphlet files. Not sur­ be prepared for similar questions later. prisingly, the responses to the survey Several request documents from confirm the assumption. Two thirds the Indiana State Library, since they of the respondents report that they know it is the regional federal depos­ catalog and shelve substantial pub­ itory and that it coordinates the lications in their regular collection and state documents depository program. file ephemeral material with One librarian would like a toll-free pamphlets. The decision to catalog is number available in a depository based on subject matter and useful­ library for help with difficult govern­ ness of the item over a long period of ment publications questions. time. Throughout the survey, librarians Seven librarians file government stated in unsolicited comments that publications uncataloged on designat­ the ALSAs are an invaluable source of ed shelves in an alphabetic arrange­ help in all areas of library service. ment; four keep some publications un­ cataloged in ready reference and cata­ QUESTION 11. Do you find interli­ log the rest. Another four, including brary loan service for government one librarian who uses a modified publication equal to interlibrary loan SuDocs based system for state govern­ service for other materials? RE­ ment publications, have specialized SPONSE TOTAL 175 (94%). arrangements. a. 56 (32%) yes, reasonably fast QUESTION 10. Do you prefer to b. 23 (13%) no, slow channel all of the government publica­ c. 77 (44%) do not borrow them d. 19 (11%) other comment on tions questions not answerable in your service library: (please check all that apply). Many librarians commented in RESPONSE TOTAL 185 (99%). category "d" that they make no dis­ a. 125 (68%) through your ALSA re­ tinction between government publica­ ference librarian? tions and non-government publica­ b. 41 (22%) directly to a deposi­ tions in their interlibrary loan re­ tory library? c. 16 ( 9%) to your congressman? quests. Seventy-seven do not borrow d. 37 (20%) by referral to another government publications; some can library nearby? find the information desired in e. 46 (25%) by referral to the gov­ sources they own, others feel no need ernment agency most likely involv­ to consult government publications. ed in providing that information to the public? Seven librarians commented that most f. 9 ( 5%) other (please give ex- government publications they request ample) turn out to be reference materials in g. 12 ( 6%) Does not apply to my other libraries and do not circulate. library They cite the cost of reproducing the A large group (68%) of respond­ noncirculating material as a problem ing librarians channel their unanswer­ for patrons. A conspicuous problem ed questions involving government for librarians is the lack of indexes publications through ALSAs. Com­ to verify publications. Three respond­ ments in category "f" make clear that ents said that they borrow by subject librarians refer patrons to those in- through their ALSA and do not notice Volume 6, Number 1 (1986) Davison /13 whether or not the items sent are gov­ d. 82 ( 46%) conduct a workshop in ernment publications. your ALSA district at a time other than district meeting? While the majority of librarians e. 101 (56%) be a contact person, by who answered this question do not phone, for quick answers for "de­ usually borrow government publica­ sperate patron" questions about government publications? tions, more than half of those who do f. 8 ( 4%) Other (Please give sug­ feel the service is reasonably fast and gestions) efficient. g. 22 ( 12 % ) I would not be in­ terested. QUESTION 12. Would you like to The response to this question in­ see regular atticles on government dicates a desire for contact. When publications published in Indiana li­ only 22 of 187 total possible returns brary periodicals or newsletters? RE­ feel strongly enough to mark the not SPONSE TOTAL 155 (83%). interested category, depository librai·­ a. 15 (10%) no ians can be assured that their efforts b. 134 (86%) yes (Please give sugges­ to provide information for non-de­ tions as to which titles) pository librarians of the state will not 64 (41%) Focus 29 (19%) ALSA newsletters be wasted. 17 (11 % ) Indiana Libraries Contact people and workshops 6 ( 4%) (comments only) are of primary interest. Some deposi­ One hundred thirty-four li­ tory librarians have obviously been brarians expressed interest in articles working on this. Comments made on on government publications in Indiana several surveys and during interviews library periodicals and newsletters. indicate that local workshops have Depository librarians ought to con­ been held and personal contacts are sider reviving the documents column available. One librai·ian said that a de­ in Focus, or develop a column for use in pository librarian had visited and dis­ all of the ALSA newsletters or both. cussed government publications. Other suggestions included the Two respondents thought the preparation of a timely list of annuals idea of a contact person the most with critiques, descriptions of state doc­ important suggestion. Another had uments, articles geared toward smaller a strong preference for in-house visits libraries, and articles on useful pub­ and for workshops held at times other lications with reasons for recommend­ than district meetings. One suggestion ing them. One librarian wants a was to have a workshop on govern­ home-study course on government ment publications during the Small Li­ publications ..to keep up to date on brary Conference. what is available. Several librarians who replied that they "would not be interested" QUESTION 13. Would you like to explained that their libraries are too have a government publications li­ small t~ rieed such in-depth attention. brarian: (Please check all that apply), They are able to obtain sufficient help RESPONSE TOTAL 179 (96%). through their ALSA. a. 42 (23%) at your request, visit your library for a discussion of gov­ QUESTION 14. Have you had op­ ernment publications? portunity to attend a government b. 19 (11%) at your request, set up publications workshop or conference a visit for you at their library to dis­ session within the last year? RE­ cuss government publications? c. 92 (51 % ) conduct a workshop in SPONSE TOTAL 172. . your ALSA district during district meeting? 14/ Davison Indiana Libraries a. 22 (13%) yes, attended eleven favored " U.S. Government b. 43 (25 % ) yes, but was unable to ' Publications" (excluding census); attend seven favored Census Materials; c. 107 (62%) no, none was offered five favored "State and Local Question 14 was poorly worded. Agency Publications"; The intended "opportunity" was two favored "Relationship of "local opportunity," but since that Libraries and Public Agencies"; was not specified, many who respons­ one favored "Genealogy and Ar­ ed referred to the Indiana Library chival Materiais." Association conference sessions. The usefulness of this question is therefore QUESTION 16. Below are sample limited to its second part, the tally of topics which could be covered in fu­ workshop topics in question 15. ture sessions. Please check any which QUESTION 15. If answer to question would interest you and feel free to 14 was "yes, attended" what was the suggest others. RESPONSE TOT AL topic covered? RESPONSE TOTAL 168 (90%). 22 (100% of those answering "yes" 124 (74%) "Genealogical Resources in to 14a.) Government Publications" 107 (64%) "Indiana Tourist lnforma- Of the 22 librarians who res­ tion" ponded to this question, four attend­ 105 (63%) "Acquiring Government Pub- ed more than one workshop. Two lications" 101 (60%) "Population Census" commented that their Boards restrict­ 98 (58%) "Sources of State Govern- ed their attendance both in the num­ ment Information" ber of meetings and to the immediate 85 (51 %) "Career Information" usefulness to the .library. Others men­ 71 (42%) "Indiana Legislative Mate- tioned· similar restrictions during the rials" 70 (42%) "Interlibrary Loan of Govern- interviews. Additional comments ment Publications" pointed out that government publica­ 65 (39%) "Statistical Indexes and Sta- tions sessions at ILA conferences are tistical Sources" frequently scheduled at the same time 65 (39%) "Drug Problems and lnforma- as other reference oriented meetings, tion" 62 (37%) "Government Publications in thus making difficult the choice of the Pamphlet File" attendance. 57 (34%) "Indiana Agency Rules and Comments on questions 13, 14, Regulations" 54 (32%) "Health Information" and 15 reveal that a variety of work­ 52 (31%) "Pretty Publications" (display shops on government publications are material) need~d at a variety of times. Several 45 .J27%) "Food and Nutrition" librarians suggested that the leader of 43 (26%) "National Archives Material,, a workshop present the same material 43 (26%) "Congressional Materials" 41 (24%) "Economic Census" at several locations at different times. 31 (18%) "Processing Government Pub- This arrangement acknowledges the lications" time spent preparing the workshop, 29 (17%) "Federal Agency Rules and offers opportunities to libr~ians with Regulations'' limited chances to attend meetings, 27 (16%) "Information Sources for Marketing" and cuts down on travel time for 21 (13%) "Information about Foreign them. It allows presentors to reach Countries in U.S. Docu- more people than a small local meet­ ments" ing would and gives them the feeling *9 ( 5%) "Workshop on Basics (U.S. that their work is worthwhile. state, local) for Small and Medium Sized Libraries" Topics of workshops attended *7 ( 4%) "Presidential Libraries" are consolidated into the following: Volume 6, Number 1 (1986) Davison /15 *4 ( 2%) "Monthly Catalog as a Catalog­ depository institutions, should co­ ing and Reference Tool" 'fl (. 6%) "Hot Topics Workshop" operate in order to: (abortion, capital punish­ 1. Explore the possibility of joint ment, etc.) ordering from the U.S. Govern­ *Suggestions added by public librarians. ment Printing Office. On the questionnaire the topics 2. Publish a list of jobbers who were listed in alphabetical order; the supply government publications results above are rearranged into rank­ on standing order. Include infor­ ed order by number of responses. mation as to service charges if For those planning workshops or any. single sessions on government publica­ 3. Prepare a two part annotated list tions this list of interests should prove of basic government publications useful. As for the topics themselves, for libraries. Part one consisting census materials could be combined of those items considered most and covered by a single meeting with a useful for small collections. Part formal presentation by Census Bureau two consisting of items useful in personnel. The state's genealogical li­ medium and larger collections. brarians might discuss publications 4. Encourage depository librarians and sources for genealogical research. throughout the state to contrib­ Acquisition, processing and interli­ ute to an annotated "awareness brary loan of government publications bulletin" of recently issued gov­ would make a manageable workshop. ernment publications. The list A "hot topics" workshop could would be most useful if pub­ include abortion, AIDS, capital pun­ lished simultaneously in the ishment, drugs and health with dis­ ALSA newletters. Many librar­ plays of sample publications that pro­ ians indicated in the interviews vide information. that the annotations should in­ clude priced and unpriced items. As a result of questions asked They want to be aware of new during interviews, I suggest a boring material whether or not they add but nevertheless useful session for it to their collections. local workshops on the Indiana Re­ 5. Provide news items which can be gister, the Indiana Administrative cut at logical places if needed. Code, and the Indiana Code. Every , Considerations include the cost library receives these documents, but of producing timely material, the not every librarian knows how to use availability of prepared copy them, what they include, or that they from GPO and the ability and are regularly updated and some su­ willingness of Indiana depository li­ perseded volumes may be discarded. brarians to prepare timely copy. Recommendations 6. Investigate the availability of The following recommendations traveling displays of government are not ranked in importance. They publications to use as prepared reflect the written and verbal com­ or adapted to local needs. Mul­ ments of non-depository public librar­ tiple copies of displays on pop­ ians. Some require funding, or at least ular topics would assure that no underwriting of expenses by those one received worn or out-dated providing the service. Others provide material. suggestions to those depository librar­ 7. Ascertain the cost of rotating ians interested in offering government collections of bulletin boards and publications services outside of their clip art. Assess the interest of li­ own institutions. Indiana librarians rarians in using these materials representing either depository or non-' before establishing a program. 16/ Davison Indiana Libraries 8. Publish a list of partial depos­ 11. Re-establish a regular govern­ itories of the U.S. Census Bu­ ment publications column in reau located in the state in the Focus to publicize new items. If ALSA newsletters or in Focus. a rotation system is set up where­ This could prove useful for re­ by volunteers from depository li­ ferrals. braries of the state take turns, a. 9. Establish a routine in coopera­ column every two years or so tion with the State Library and would not be an onerous task. the Census Data Center to alert 12. Investigate funding for an 800 non-depository librarians number or numbers for use in through an awareness announce­ depository libraries with avail­ ment fa the ALSA newsletters able staff to service a hot line that a major census (population, and act as contact persons for housing, economic, government, non-depository libraries. etc.) is ready for distribution. 13. Compile a list of depository li­ The announcement should re­ brarians who are willing to con­ mind those interested to contact duct mini-workshops or district the Census Bureau for descrip­ meeting sessions on government tivP. order leaflets. publications. ALSAs are inter­ 10. Publish in Focus and the ALSA ested in this list and topics of newsletters a directory of special concern to non-depository librar­ collections in the state to aid li­ ians are ranked in part 16 of the brarians in referring patrons. In­ questionnaire. clude subject matter, hours open and, if possible, a contact person or telephone number.

CLEARINGHOUSE FOR GOVERNMENT PUBLICATIONS IN INDIANA. During 1985 , the Subcommittee for Government Publica­ tions and Information requested the assistance of the ID-Bloom­ ington School of Library and Information Schience Library (SLIS Library) in order to establish a centralized location for storing information produced by documents groups and li­ brarians in Indiana. Pat Steele, SLIS Librarian, agreed to receive and make available the file of documents pamphlets, descriptions of documents collections, and program outlines to librarians around the state. They may be borrowed. Request the "Government Publications-Clearinghouse" folder by writ­ ing directly to Pat Steele SLIS Library, Main Library, Blooming­ ton, IN 47405 The Economic Development System

Carol Rogers User Services Coordinator Indiana Business Research Center Indiana University-Purdue University at Indianapolis

To bring new business to Indiana with the rest of the country, from an and expand existing business, econom­ industrial to an information-based ic developers must have current, prac­ society. For people involved in eco­ tical information to answer questions nomic development there is a critical such as: need to locate, organize and package 1. How large is the labor pool? information. 2. What is the educational and skill level of the labor force? The Indiana Economic Develop­ 3. Where are the major transportation ment Council, a not-for-profit cor­ routes? poration that monitors and coor­ 4. What training programs are avail­ dinates economic development act­ able? ivities in Indiana, awarded a grant to 5. What is the generation capacity of the Indiana Business Research Center the electric utilities? at the Indiana University School of 6. How large is the water supply? Business, to develop a prototype of a 7. Will there be a constant labor system or network to provide consis­ supply over the next twenty years? tent, accessible, timely, and useful 8. Are there programs available to information for economic develop­ help finance this business? ment. Now in the second year of development, the prototype of the All of these questions are being Economic Development Information asked, in some form or another, Network (EDIN) is well under way. every day in Indiana. In seeking the The concept is simple one: "Bring the answers to these questions, people sources of information and the users must contact lo~al officials, univer­ of that information together, through sities, libraries, utility companies and personal and technical linkages." It is a whole host of agencies. This can be a network that is based on extensive a very time-consuming and difficult cooperation among state, federal and process. local agencies, businesses, chambers of Indiana's Strategic Economic De­ commerce, economic development velopment Plan: In.Step With the groups, universities and colleges, and Future calls for a system or network libraries. that will bring together critical eco­ The project began with the iden­ nomic development information tification of potential users through­ from a broad variety of sources so out the state by means of a survey that these questions can be answered sent to more than 1200 individuals in easily and quickly. There is no doubt business, government, education, and that Indiana is slowly shifting, along 17 18/ Rogers Indiana Libraries labor. They were asked to describe people who will work with us on both their involvement in economic devel­ providing information for the network opment. This can range from direct and also in determining the uses of activities such as business expansion EDIN by state agencies. A major em­ or retention, industrial prospecting, phasis has been maintaining the flow and marketing to indirect activities of information we were already re­ such as economic development policy­ ceiving from the Indiana Factbook making, strategic planning, and pro­ and what was INDIES, as well as ob­ viding economic development infor­ taining new information such as the mation to others. The need for this Guide to Business Development and information was two-fold: 1) to Financial Programs. Efficient data assist in determining the primary flow is critical and a comprehensive focus of the network, and 2) to system for the flow of information provide information to the Indiana into the components of the network Chamber of Commerce for develop­ through computer tapes, printed re­ ing a directory of "Who's Who in ports, floppy diskettes, and eventually Economic Development in Indiana." direct source-to-computer input, is Other survey questions focused on nearly complete. specific types of information needs, So, what does EDIN look like at where the respondent went for in­ this point in time? There are cur­ formation (colleagues, libraries, rently four separate but related com­ agencies, databases), and access to puter systems that are included in the microcomputer equipment. network. Three of those systems are The survey was conducted in two being developed at the Business Re­ stages. Stage I was sent to 125 3 search Center: the Statistical In­ people and was the identification tool. formation System (STATIS); the There were nearly 700 responses. Business Activities and Services In­ Stage II was sent to 456 people, with formation System (BASIS); and the 324 responses to specific questions on Small Area Geography System data use and computer access. The (SAGIS). The fourth system is being data from Stage II are currently being designed at Ball State University, and processed with SAS, but we have de­ is a building and site location system termined from preliminary analysis (INSITE). that nearly 60% of the respondents The Statistical Information System have access to micrcomputer equip­ is a menu-driven system which has ment and 40% are interested in taken over a year to develop. The accessing economic development in­ database has as its core the INDIRS formation via computer. database, but has doubled in size to As our users have told us many include not only Indiana counties, times, "the network will only be as cities, and metropolitan statistical good as the information it contains." areas but also data for all fifty states Establishing strong cooperative re­ and significant economic detail for the lationships with federal, state, local, United States and Indiana. There are and private sources of information has nearly two million single statistics. on been a top priority. At our request, topics such as population, banking, Governor Robert D. Orr sent a letter business, transportation, industry, ed­ to state agency directors asking them ucation, income and welfare. Access to cooperate with the Indiana Busi­ to the INDIRS system was discontin­ ness Research Center in our efforts to ued in the spring of 1986, but users of obtain information. We received the that system were invited to access this names of nearly forty key agency new statistical component of EDIN. Volume 6, Number 1 (1986) Rogers /19 ST ATIS is currently being accessed by bers of commerce, colleges and univer­ ov~i: ~O organizations, 14 of which sities, public, academic and special have been selected as test sites. We libraries, vocational and technical will work closely with these test sites programs and institutions, and many to assist use of new developments for more directories. The calendar of all components of EDIN. events will be a direct-upload and/or ST A TIS enables the user to retrieve manual input file containing events data in three forms: tables of data, that relate to economic development. geographic comparisons, and down­ We hope to have the major providers load ready. Many of our potential (such as Indiana Economic Develop­ users have asked that downloading ment Academy) of conferences, facilities be available. This feature has seminars, workshops and other such taken many months to design so that events be the primary sources for this downloading from the database to a information. The resource and re­ personal computer is easy, accurate, ferral file will assist people in finding and in comma delimited ASCII files more detailed information or informa­ that can be read by most spread­ tion not found through EDIN and the sheet, database management, or statis­ electronic mail facility will provide a tical software programs. Being able to communications link for EDIN users. download quickly and in a ready-to­ The Small Area Geography Infor­ use format means that users can recal­ mation System (SAGIS) will consist culate, redesign, graph, or map the primarily of census statistical data for data in any fashion appropriate to census tracts and blocks. Its primary their needs. This simple transfer adds purpose would be for graphic map­ tremendous convenience to working ping. This system is currently on the with the data. Since the geographic drawing board, but the key feature of comparisons on STATIS can be down­ this system will be the experimental loaded in a matrix-form, the user can quality of the system design which have, on one page, a variety of statis­ will later lead to greater enhancements tics ranging from population of the 50 for STATIS and BASIS. SAGIS will states to electric consumption to pro­ be available in time for the 1990 jections of births for the year 2000. Census so that business and govern­ The Business Activities and Service ment will have crucial census tract Information System (BASIS) is what data as early as possible. we generally refer to as a text data­ The site and building location sys­ base. It is in the early design phase, tem (INSITE) is under development at although a significant amount of in­ the Indiana Economic Development formation is ready for inclusion in the Academy at Ball State University. In database. BASIS will consist of 1JJ.e the prototype stage right now, plans Guide to Business Development and call for statewide information to be Financial Programs maintained at the used in locating appropriate sites or Indiana Department of Commerce (we buildings. The user will be able to will receive bimonthly tape updates), search on a variety of factors, such as a directory file, a calendar of events, a square footage, ceiling height, cost, resource and referral file, and elec­ land area, distance from major trans­ tronic mail. The directory file will portation routes, and many other contain lists such as the Indiana Gen­ location factors. The database will be eral Assembly (names, addresses, dis­ located and maintained at Ball State tricts, party, committees), business with the database updated by the trade associations, newspapers, radio major sources of the site and building and television stations, Indfana cham- information (in most cases the utility 20/ Rogers Indiana Libraries companies). Users of the database EDIN is a network that is adaptable will access it through EDIN and we and will be adapted to changing tech­ are currently working on the technical nology. We are already incorporating facilities needed for access. the CD/ROM technology into our design plans. The telecommunications It was mentioned earlier that there area is under investigation (users are currently twenty some users of currently dial into th~ nearest Indiana STATIS. While BASIS, SAGIS and University campus network), and we, INSITE are still under development along with so many other organiza­ there will be no general access to tions in Indiana, have high hopes for those systems. As the systems near INTELINET. Although access to completion we will make access a­ EDIN is intended primarily for people vailable to the ED IN test sites so that with access to microcomputers, we are we can work on user-interface and developing strategies for obtaining training in order to gain feedback on information from EDIN for those or­ difficulties. Development of these ganizations without computers. systems is proceeding. ST ATIS is Certainly, having EDIN available in functioning and will continue to add libraries throughout the state will be new users, expand the database and one major means of broadening make technical enhancements. BASIS access, along with access through the will be a functioning prototype by the state data center affiliates, chambers. middle of 1987. SAGIS development of commerce, and through other will proceed as resources are available. media such as printed.reports. While INSITE implementation is dependent much has been accomplished in the on the completion of the database and eighteen months of the project, there hardware connections. is still much to be developed, enhanc­ ed, and revised.

What the.US Govern­ ment knows, you can If you have a question of fact, k now. there's a good chance that some agency of the Government has already published the answer . .. in which case, we can help you find it. ASK YOUR LIBRARIAN. An Overview of the Indiana State Data Center etwork

Jeff Barnett Indiana State Data Center Coordinator Indiana State Library

It only takes a match to start a efforts on the part of the federal and raging fire. The match in this case be­ state components. By following the ing the Indiana Census Users Service guidelines set forth in that agreement, Project (ICUSP) and the resulting the following objectives can be met: fire being the national State Data Center Network. From the humble 1) Provide an institutional struc­ beginnings of that pilot project in ture at the state level to dissem­ Indianapolis emerged a resource net­ inate census statistical products; work that now includes all fifty states, 2) Provide an increased flow of in ~ Puerto Rico and other outlying areas. formation about the Census As early as 1972 user feedback de­ Bureau's statistical products to manded that officials in Washington users; D. C. search for a way to simplify for 3) Provide more comprehensive the public the procedure for obtaining data access assistance to users; federal statistics. The solution for re­ moving the bureaucratic barriers was 4) Moderate the cost of acquiring the experimental ICUSP program. census data; The idea of accessing the growing 5) Direct user feedback on data quantity of federal data at a local level problems and needs to the appealed to users and subsequently Census Bureau. the ICUSP program became a working Specifically, the agreement states model for future State Data Centers. the Census Bureau will provide free The State D~ta Center program be­ copies of machine readable data gan developing circa 1978 and by late (tapes) to the lead agency and free 1979 the segue from ICUSP to In­ copies of printed reports to each lead diana State Data Center (SDC) was and affiliate agency. The Census nearly complete. In February of Bureau will also provide technical 1980, Governor Otis Bowen announc­ assistance to the State Data Centers ed the signing of the joint statistical · ranging from explanations of software agreement between the U.S. Census to staffing workshops. To uphold its Bureau, the State of Indiana, and In­ commitment, the SDC must help diana University. The agreement pro­ publicize the availability of census vided for the establishment of the In­ data, provide assistance to the user diana State Data Center to improve community, and generally pass on ex­ the distribution of information pertise gained through training by throughout the state. The joint statis­ specialized Census Bureau person- tical agreement specifies cooperative nel. This involves issuing newsletters, 21 22/ Barnett Indiana Libraries sponsoring training workshops, and ISDC, state agencies, or other appro­ acting as a reference library of Census priate organizations when necessary. Bureau publications and tapes. No ex­ A current list of participants in the ternal funding is provided for these affiliate pro.gram is included with this activities, so that state must pay for article. these services. SDC personnel at the coodinating The structure of SDC's vary from agencies provide user training, offer state to state, as does the specific ser­ consultation on data access and use, vices offered by each. At the state handle inquiries and maintain library level three agencies are involved. In facilities. Tape processing is handled Indiana the lead agency is the Indiana exclusively by the Indiana Business State Library. The State Data Center Research Center, charging on a cost facility is located on the second floor recovery basis. The collection housed of the building in the reference area. at the lead agency is comprised mainly The Indiana Department of Com­ of statistical materials with emphasis merce and the Indiana Business Re­ on Census Bureau reports, maps, search Center, located at Indiana microfiche, tapes, and diskettes. Also University, are the other two coor­ collected are select state documents dinating agencies in Indiana. The that contain statistics pertaining to designated state agencies band togeth­ Indiana (i.e. Indiana Vital Statistics er to use their individual as well as and Indiana Labor Force Estimates). combined strengths and resources to Any Indiana resident may borrow dissiminate the data and provide materials from the ISDC collection by assistance to the users. coming to the State Library to check Each SDC is required to contact them out. Services and consultation appropriate agencies throughout the of staff members are available at no state to form an affiliate data center charge to patrons. Photocopying network. The number of affiliates a materials and duplicating of micro­ state is allowed to have depends on fiche can be done on a cost recovery the state's population. With this net­ basis. In addition to decennial cen­ work in place, data users have access suses and the intercensal estimates and to census statistics via agencies that surveys, the SDC lead agency has are knowledgeable about local needs access to thousands of federal and and problems. The affiliate may be in state documents through the State Li­ your own hometown or close enough brary's document collections. These that a long distance call may not be collections allow Data Center staff the necessary. The twenty-nine affiliates privilege of utilizing Census Bureau in Indiana's network range from publications for all states as far back ALSA 's to regional or local planning as the first census in 1790. commissions. Each of the agencies Another resource available SDC must maintain a publicly accessible patrons is ST ATIS (previously known collection of Census Bureau reference as IND IRS). ST ATIS, Statistical In­ and statistical publications relating formation System, is the statistical to their local service area. The affil­ component of Indiana University's iates provide assistance to patrons in Economic Development Information locating and using requested data with Network. STATIS is a menu driven knowledge gained from attending socio-economic database that can be training workshops sponsored by the accessed by ISDC and State Library SDC. Affiliate centers also sponsor patrons free of charge. Pre-defined local training sessions and seminars, tables of census and noncensus data promote Census Bureau and ISDC are available for various geographic activities, and refer inquiries t.o the Volume 6, Number 1 (1986) Barnett /23 levels via modem hookup. The In­ this time try the State Data Center diana Business Research Center main­ network. Inquiries may be initiated tains the system from their computing without an appointment by tele­ facility in Bloomington and regularly phone, mail or personal visits. Below up-dates the tables culling data from are the addresses and phone numbers federal and state documents. needed. Assistance is available on topics Indiana State Data Center such as population estimates and pro­ and Affiliates jections, sources of data, definitions and concepts, and interpretation and Indiana State Data Center use of data. Subject areas covered by Indiana State Library tapes, microfiche and reports include, 140 North Senate A venue but are not limited to, population, Indianapolis, IN 46204 housing, agriculture, transportation, (317) 232-37 35 or 232-37 33 wholesale and retail trade, construc­ tion, mineral and service industries, Indiana Department of Commerce and governments. Requests for data Economic Analysis come from a varied cross section of 1 North Capitol the public. Governments use the Indianapolis, IN 46204 census data for research and grant (317) 232-8959 applications, legislators use the in­ Indiana Business Research Center formation when formulating bills, I. U. School of Business students use the statistics to defend Bloomington, IN 4 7 405 or refute points made in papers they (812) 335-55 07 prepare for classes, businesses utilize Anderson Public Library, Anderson, the numbers to choose site locations IN (317) 644-0938 (Madison) or to see if there is a market for their product, and planning agencies and West Central Indiana Economic De­ community groups use census data to velopment District Terre Haute, IN get a clearer picture of geographic (812) 238-1561 (Clay, Parke, Putnam, area. Sullivan, Vermillion, Vigo) There are a couple of limitations to Area 7 Reference Center Terre Haute, be aware of when contacting the IN (812) 232-1113 (Clay, Parke, Put­ ISDC. The ISDC is not an Indiana nam, Sullivan, Vermillion, Vigo) branch of the United States Census Southeastern RPC Versailles, IN Bureau. Questions concerning census (812) 689-5505 (Dearborn, Jeffer­ or survey enumerators or topics such son, Ohio, Ripley, Switzerland) as Bureau employment'are to be direc­ Southern Indiana Development ted to the Census Bureau Regional Commission Loogootee, IN (812) Office in Chicago. Also, the ISDC 295-3707 (Daviess, Greene, Knox, does not sell census publications. Lawrence, Martin) Ordering information like prices and stock numbers can be obtained · Southwestern Indiana & Kentucky through the ISDC, but the collection RCG Evansville, IN (812)426-5117 is for reference purposes only. All (Gibson, Pike, Posey, Vanderburgh, purchasing must be done through the Warrick) Government Printing Office or the Four Rivers ALSA-Area 13 Evansville, Census Bureau's Data User Services IN (812) 428-8218 (Daviess, Dubois, Division. Gibson, Knox, Martin, Perry, Pike, If you have ever experienced problems Posey, Spencer, Vanderburgh, War­ in getting statistics, try again-but rick) 24/ Barnett Indiana Libraries River Hills Economic Development ALSA 2 Reference & Referral Center District Jeffersonville, IN (812) 288- Misawaka, IN 1-800-222-7001/local 5440 (Clark, Floyd, Harrison, Scott, 679-4068 (Elkhart, Kosciusko, Mar­ Washington) shall, St. Joseph) SIALSA New Albany, IN Local 948- III-A Development District Kendall­ 8639/1-800-892-27 40 (Clark,_ Craw­ ville, IN (219) 347-4714 (Hunting­ ford, Floyd, Harrison, Orange, Scott, ton, Lagrange, Noble, Steuben, Washington) Whitley) Indiana 15 RPC Huntingburg, IN Northeastern Indiana RCC Fort (812) 683-4647 Crawford, Dubois, Wayne, IN (219) 428-7309 (Adams, Orange, Perry, Spencer) Allen, Dekalb, Wells) CIASLA-Area 8 Indianapolis, IN Tri-ALSA Fort Wayne, IN (219) ( 317) 269-17 33 (Boone, Hamilton, 424-6664 (Adams, Allen, Dekalb, Hendricks, Handcock, Johnson, Huntington, Lagrange, Noble, Marion, Shelby) Wells, Whitley) Community Service Council Indiana­ Wabash Valley ALSA-Area 4 Craw­ polis, IN (317) 923-1466 (Boone, fordsville, IN (317) 362-2242 Hamilton, Handcock, Hendricks, (Benton, Carroll, Clinton, Fountain, Johnson, Marion, Morgan, Shelby) Montgomery, Tippecanoe, Warren, White) Morrisson-Reeves Public Library Richmond, In (317) 966-8291 Ouabache RPC Peru, IN (317) (Fayette, Franklin, Rush, Union, 473-4473 (Cass, Fulton, Howard, Wayne) Miami, Tipton, Wabash) Stone Hills ALSA-Area 10 Blooming­ Area 5 Reference Center Kokomo ton, IN (812) 339-2271 (Greene, IN (317) 457 -3242 (Cass, Fulton,' Lawrence, Monroe, Owen) Howard, Miami, Tipton, Wabash) Ball State University-Bureau of Area XI Agency on Aging Columbus IN (812) 342-9009 (Bartholomew ' Business Research Muncie, IN (317) Brown, Decatur, Jackson, Jennings') 285-5926 (Blackford, Delaware, Grant, Henry, Jay, Madison, Ran­ Northwestern Indiana RPC Highland dolph) IN (219)923-1060 (Lake, LaPorte, ' Porter) · EIALSA Muncie, IN (317) 286- 8935 (Blackford, Delaware, Grant Kankakee-Iroquois RPC Francesville Herny Jay, Ma~ison, Randolph) IN (219) 567-9432 (Jasper, Newton,' SIALSA-Area 11 & 12 Columbus IN Pulaski, Starke, White) ' (812) 372-0691 (Bartholomew, Northwest Indiana ALSA Merrill­ Brown, Dearborn, Decatur, Jefferson, ville, IN 1-800-552-8950 /local 7 36- Jackson, Jennings, Ohio, Ripley, 0631 (Jasper, Lake, LaPorte, Switzerland) Pulaski, Starke) Michiana Area COG South Bend IN (219) 287-1829 (Elkhart, Kosci~sko, Marshall, St. Joseph) Volume 6, Number 1 (1986) Barnett /25

Examples of Requests Received at the Indiana State Data Center

To plan for a retirement home, a company re­ quested data concerning householders over 65 who made more than $20,000 a year in specific sectors of Florida's metropolitan areas. Persons moving to a different location in the U. S. call in need of cost-of-living indicators, crime rates, unemployment rates and other quality of life measures before they relocate. In order to receive federal disaster funds after tornadoes devastated a rural area in eastern In­ diana, the Indiana Department of Commerce acquired information from the SDC to ascertain the impact on the generally lower income area. A pizza restaurant chain needed data such as the number of housing units without complete kitchen facilities, income ranges, age groups, and marital status in order to determine the best location for one of its future sites. For a tourism study, graduate students used data showing the number of establishments from an annual survey done by the Census Bureau to de­ velop a paper showing trends in the Indiana hotel/ motel and restaurant industries. Companies that have to meet affirmative action re­ quirements phone the SDC to get equal employ- ment opportunity statistics for their areas. An ex­ ample would be a request for the number of computer programmers in Wayne county who are black and femal·e. School corporations call in need of projected school age populations to plan for building expansion; when day care centers are anticipating expansion, they are interested in the number of single parent families with children in their service area. For school projects, college as well as grade school students need background information for papers or need to develop community profiles. These pupils are in need of data concerning square mile­ age, population, number of families, and housing unit counts as well as a wealth of other demo­ graphic characteristics. 26/ Barnett Indiana Libraries

A future dentist wanted to know the average in­ come of dentists in various cities throughout the s~ate and also a breakdown of the number of dentists per 1,000 people in the different counties of Indiana. A store owner studied the demographics of the area his customers were from and also the satura­ tion rate of businesses in the counties surrounding him in order to decide the prices and lines of mer­ chandise to carry. When planning for road and highway improve­ ments, transportation departments ask the SDC to provide county to county commuting patterns. Reporters (newspaper and television) call the SDC to get various pieces of data. One recent request was for farm population statistics and the number of farms caverning a period of years to show the downward trend in the agriculture profession in Indiana.

How many pickles can a pickle picker pick?

You may not care about pickle productivity, but to answer any questions of fact that you do care about . . .

ASK YOUR LIBRARIAN·. Indiana State Documents: A Hi story and a Critique

Byron E. Swanson Indiana State Documents Coordinator Indiana State Library

The text for this paper was original­ but I feel that we are at the crossroads ly prepared for a speech at the Indiana of our program. The future depends Library Association Conference, May on the library community's commit­ 8, 1986, Indianapolis. ment to promote state documents and The identification and acquisition integrate them into the larger network of Indiana State Documents has been of information sources. a function of the Indiana State Li- It is important to define a state or brary for many years. Some of the public document ( I will use the terms Library's oldest documents are the "state document" and "state publica- territorial laws and early legislation of tion" interchangeably), and also to the newly founded state. From this differentiate between the State beginning of a relatively modest out- Library's responsibility in collecting put of published material, the amount state materials and the Archives' re- and variety of state publications has sponsibility. The first definition is multiplied to the proportions we from a memo of Marcelle Foote, State know today. As the publications of Librarian, to Governor Otis Bowen. It the state grew in number so did the a- is dated April 24, 1973: wareness of their potential to the gen- A public document is defined as eral public and to other state govern- any book, booklet, magazine, or ments and officials. Many agencies periodical, pamphlet, leaflet, began to publish two "genres" of doc- sheet or other published items uments. The first genre, the "official" produced by printing press, mul- publication such as annual reports, tilith, multigraph, mimeograph, were mandated by law. The second or similar quantity duplication genre, the "public" publication, were means, and issued by an official for dissemination to the general pub- department, division, bureau, lie. Within this genre are bulletins, board, commission, educational magazines, brochures and other institution or agency of state special publications. government of Indiana for public The way Indiana developed a state information, guidance, or regula- document depository program and tion. Copies of the annual how it is currently working are the reports of state departments subjects of this paper. Our attempts made to the Governor, whether to make state publications available to printed, .processe1 or typewritten the public and to encourage their use are also mcluded. has been as successful as other states, The second definition is from the 27 28/ Swanson Indiana Libraries Informational Statement of the ed. In many cases the library acted as Archives, Commission on Public a clearinghouse for state publications, Records: receiving 300 copies for distribution 5 A public document is a publica­ to the other states and their libraries. tion generated by each and every In 197 3, Indiana Public Law 27 was state official, department, board, passed and it began the Document commission, or agency of any Depository Program as we know it to­ kind whether printed, mimeo­ day. 6 The law established: 1) a graphed, or duplicated in any definition of the public document and way which is of general interest its need to be made public; 2) out­ or use and which is not issued lined the system of depository librar­ solely for use within the issuing ies; 3) established the Checklist as a office. Exempted from this defin­ part of the Program; and 4) estab­ ition are directives for internal lished other programs that utilized administration, intra-office and State Documents. interoffice publication and 2 The current depository law is found forms. in the Indiana Code. 7 The State From these two definitions you can Statutes mandate the depository pro­ get some idea of the wide variety of gram, establish the network of deposi­ published materials that can be con­ tory and secondary depository libra - sidered a state or public document. ies, set the number and the type of public documents deposited in the These are the materials collected by program, note exemptions to the law, the State Library. In other words: the and mandate the responsibility of State Library collects the (public) state agencies to deposit material in published documents of the State. the State Library. The archives collects the (public) un­ published or procedural documents of In the Indiana Administrative Code the State.3 are the rules established by the agency (State Library) under the authority of It has been the responsibility of the law. 8 The rules establish the re­ the State Library for many years to sponsibilities of the secondary depos­ collect the publications of state a­ itory libraries and the State Library, gencies. note exemptions from depository In 1841 a law was passed that de­ programs, ~nd establish the proce­ fined the responsibilities of the state dures for selection and determination librarian. 4 In addition to house­ of depository libraries. In other keeping chores such as taking up the words, the Indiana Code establishes carpets and sweeping the State House the relationship between State agen­ rooms after the legislature, the librar­ cies and the State Library. The In­ ian was required to collect and pre­ diana Administrative Code defines the serve the reports of department heads relationship between the State Library of state governments, and messages of and the secondary depository librar­ the President of the United States and ies. State Governors. This act appears to The basic framework of the depos­ be the first statute to specify that itory program is based on the Indi­ state publications should be collected vidual state agencies providing the and housed in the State Library. State Library with two to fifty copies Throughout the years there have been of publications. The State Library various laws that determine the num­ keeps two copies for its collection and ber of copies of public documents distributes the others to the secondary that the library received and distribut- olurn 6, Numb r 1 (1986) Swanson /29 depository libraries. The State Li­ Library published a Chee/dist of In­ brary is required to publish the Check­ diana Documents in Library Occurent, list of Indiana State Documents and a library journal published by the distribute it to interested libraries and State Library. In 1973, the Coordina­ institutions. Secondary depository tor of Services to State Government libraries make the documents available took over the editorial responsibilities to the public within their area and and published the Checklist as a sep­ provide reference and interlibrary arate publication, in addition to the loan services. Of course, the law and section in Library Occurent, but in­ rules and regulations also note ex­ stead as a separate publication by the emptions and provide direction for ad­ State Documents Librarian. Even as a ministration of the program. section in Library Occurent, the Within this framework of the law, Checklist offered libraries free mat­ the Indiana Division administers the erial for their collections. Some re­ Document Depository Program. The cent changes in the Checklist include Coordinator acquires material either listing more complete addresses and by direct request to the agency or marking depository items. The fed­ "standing order" from the agency. As eral publication, Monthly Checklist new items arrive they are added to the of State Publications, lists citations to current issue of the Checklist, sent to documents that we send to the Li­ the depository libraries if copies are brary of Congress. available, and processed for the The secondary depository libraries Division's collection. are ananged in fourteen areas that conespond to the ALSA regions. In All state documents that are cata­ addition, copies are also sent to the loged are a part of the Indiana Divi­ Library of Congress and the Center sion's general collection and since for Research Libraries in Chicago. 1978 are accessible on OCLC. Documents must be retained for at Uncataloged material is added to clip­ least five years. The four state uni­ pling or vertical files. Acquisition versity libraries must request approval sources vary. We use: (1) notices in before disposing of depository doc­ the newspapers; (2) sample copies uments. The other secondary depos­ routed to the division; ( 3) mention itory libraries can dispose of materials made in prefaces, bibliographies, or after five years at their own discre­ professional articles; ( 4) "blind" re­ tion. quests to agencies for new material; or (5) Monthly Checklist of State Pub­ The problems involved in the de­ lications. Shipments to depository pository program are similar to any libraries are irregular, at least once a program that has a number of separate quarter, or more often if enough mat­ agencies involved in producing one erial accumulates. end product. It should be emphasized that blame cannot be placed on any The Checklist of Indiana State Doc­ one agency. These are problems often uments is the official publication of faced by large, diverse groups such as, the program. The Checklist is a quar­ inadequate funding and staffing, and a terly list of new documents received changing understanding and interest in by the Indiana State Library. At the the program. end of the year, the four quarterly issues are cumulated into one issue The depository program sounds as with an index. The history of the if it should run smoothly, and in fact, Check list goes back to about 192 4 it works fairly well. The law is set when the Catalog Division of the State up to put the burden of sending the materials to the State Library on the 30/ Swanson Indiana Libraries individual agencies. However, this the product to the public. does not always work. Not every Needless to say, the agency is agency automatically sends docu - reluctant to provide the State men ts to the State Library. There­ Library with free copies. fore, the responsibility falls to the F. Philisophically, it is not un­ librarian to discover new titles and common for agencies to see no consequently many documents are value in providing the Library missed. If the state had a central with copies of their publica­ printing office a large part of this tions. This stems from a problem would be solved. There are a couple misconceptions. The number of other problems inherent in first, a document is better the system that do not generally re­ distributed through the a­ flect on state agencies or the State gency's own system of mai­ Library, but on the current structure lings. In other words, "The of the depository system. 9 A sum­ agency knows its public." mary of these problems follows: Second, the library is basically A. Many state agencies are totally not useful to people or used ignorant of the law. The State by people, or as one state of­ Library must constantly in­ ficial asked me, "Why should form agencies of their respon­ I give the library copies to sibility and our needs. gather dust on the shelves?" B. The law cannot be enforced; This response must prompt li­ there are no penalties for brarians to ask, "What does those agencies not complying the library do to promote with law. Also, there is no in­ use?" centive for the agencies to G. The State Library is supposed comply with the law; such as to select the documents that additional budget money for are appropriate for distribu­ printing. tion. But more often then C. There are frequent personnel not, the State Library does changes in the state govern­ not know what is needed or ment that malte continuity wanted by the depository li­ very difficult, many of the braries and uses the "shot changes occuning in a regular gun" method of distribution. four year cycle. If a sufficient quantity is re­ D. Frequent changes in office ceived by the State Library, location and the changes in the document is distributed responsibility of agencies to the depository libraries. cause confusion (i.e. the for­ H. Probably the most basic prob­ mation recently of the Dept­ lem is determining exactly ment of Fire Prevention and what constitutes a state doc­ Building Safety from the State ument. Even with the very Fire Marshall's office, Admini­ precise definitions given at strative Building Council, Boil­ the beginning of this paper, er and Pressure Vessel Board, many agencies, librarians, and and the Bureau of Elevator patrons have difficulty in un­ Safety). derstanding what a document E. Budget restaints hamper the is. This is due to the wide wide publication of many doc­ variety of formats, publishing uments. Many agencies are us­ styles and purpose of doc­ ing commercial printers to do uments. their printing and then selling Volume 6, Number 1 (1986) Swanson /31 There is a future for state doc­ not only in the depository libraries, uments in Indiana because state age­ but also those served by depository cies will continue to produce valuable libraries. I hope that in the future materials that can be made available efforts will be made by various pro­ to the public and they will always be fessional organizations and councils to an underutilized resource. State a­ encourage document gathering and gencies are cooperative and willing to use in Indiana. assist when they can. This spirit of helping needs to be encouraged and Creating and sustaining a successful recognition given when appropriate. state documents program takes a great Improvement or change cannot be deal of hard work, enthusiasm, and haphazard. Evaluation and recom­ encouragement. The first step is com­ mendations are needed first. This plete. We have a depository law and a step was taken by the state's long­ program that has been functioning range plan. The Indiana Long-range since 197 4. The next step of using Plan for Library Services and Devel­ the program to its potential depends opment: 1985-1990 includes in goal on the depository libraries, state a­ three the following objective: gencies and the public becoming "3.8. Use of federal and state doc­ better informed, fostering coopera­ uments provided by depository li­ tion, and promoting its value. That is braries in Indiana will increase 20% by the road map for the future. 1990."10 On March 10, 1985, the Indiana Plan NOTES for Depository Library Services, a 1. Marcelle K. Foote, "Memo Regarding component of the long-range plan was 11 the Documents Depository Act" published. This plan specifically (mimeographed), April 24, 1973. addressed the problems and potential 2. "Informational Statement of the of the state document depository pro­ Archives, Commission on Public gram. It represents the base line for Record" (mimeographed), n. d. improvements in the depository pro­ 3. Indiana Code 5-15-5.1-5[a(10)]. ~ram. 4. 1841 General Laws, XXXII. Improvement of the depository 5. 1899 Indian.a Acts, CCX. program can and should be imple­ 6. Pub. L. No. 27, 1973 Indian.a Acts. mented at two levels. The first level 7. Indiana Code 4-23-7 .1-25 et seq. is with the mechanics of the program. 8. · 590IAC 1-3-1 et seq. For example, the Indiana State Doc­ uments Coordinator is developing a 9. Patricia Matkovic, "Docs Law Aids Collection," Focus on Indiana Libra - project to utilize the currently assign­ ies,. 31(No. 4 July/August 1977 ), p. 6. ed Records Coordinators within each 10. Carol 0. Rogers, ed, Indiana Long­ agency to alert and supply the State Range Plan for Library Services and Library with documents. This will Development: 1985-1990. (Indiana­ provide a wider network of contacts polis: Indiana Historical Bureau,1984 ), for communication with state a­ p. 35. gencies. By 1987, the program should 11. "Indiana Plan for Depository Library be running. Service,,, Focus on. Indiana Libraries,. 39(No. 3 March 1985 ), pp. 7-10. The second level is to work at creat­ ing an awareness within the pro­ fession and among citizens of the state to encourage use of state docu­ ments and advertise their capabilities. This responsibility falls to librarians 32/ Indiana Libraries

MakeFullUseofYour ' Book Review Digest Collection

''Book Review Digest Author/Title "A handy,. useful, New Flat Rates accurate index to a Index for Retrospective standard library tool." Volumes 1975-1984 1 - REFEHE NCE AND 11488PP· 1986 ISBN 0_8242_0729_7 Is your Book Ne1•i< u' f >i.l'l'll mad{' title access to the nearly 60,000 books covered available at spt>c:ial flat rat l's. Now all mm in BookReviewDigestfrom1975throughl984, volumes from 1905 t.o W7H c:an lH' pun:hasl'd this volume leads you to reliable reviews of at these special low rat.e's. making I his t.iH' many of the most significant works published perfect. time to fill t ht> gaps in your rnlll'c:t ion. in the past decade. Covering fiction and non- Book Review Digest- fiction English-language books published or A Reputation for Excellence distributed in the United States or Canada, Book Review Digest has earned its place as Providing exct'rpt.s from and c:it.at ions I 0 one of the reference librarian's most trusted revi ews of cum'nt. adult and juvrnih· lkt ion resources. This new Index makes the annual and non-fi ction, Book U<' 1 i<' 11 ' I Ji., library critical cvaluat ions an' c:ullc•d l'rnm mon' than eighty select Pd American, British, and Easy Access to Ten Years Canadian p 'riodicals in t lH' l1timanit ic's, social of Coverage sciencPs, and gt>1wra'l° scit'll('c' an'as, This index offers access to the revi ewed in addition to library n'vic•vv 11tc•dia. books by title and names of authors, compilers, For Reference, Research, and editors, joint authors, or translators. Each Collection Development entry provides the year that revi ews for the nook Rei iell' /J iy esl off'Prs subjc·cl atTc ·ss 10 book were cited in BRD. Cross-references to book n•views in a separaLt' Sul>.ic'cl and Tit le· the preferred forms of names of persons, insti- Index. It also providPs subjt•c t lwadings for tutions, and corporations speed research. adult fi ction under ''Fiction t.IH•mes ." Separate· Eighty Years of Reviews- sect.ions cover juvenile literal UIT - dividPd All Annual Volumes Kept in Print into three grade groups-and biog!'aphics. The new ten-year In dex combines with the Your Annual Subscription previously published Book Review Digest A subscription to Book Rm 'irru !Ji.c1esl brings Au thor/Title In dex 1905-1974 to direct your library ten monthly paperbound issues researchers to the eighty annual volumes of plus a permanent annual clo thbound BRD published from 1905-1984, covering cumulation. BRD is sold on the service basis reviews of some 350,000 books. The Wilson (book budget). C~mp any keeps all of the BRD volumes in Th Order, Call Tull-Free: pnnt, to assure users of a permanent tool rn11-800-367-6770 to.r r ~ fe r e nce, \es~arch, and evaluat10n Jn N •w fork State, call 1-800- Hi2-fj(Jfi!J ; of this century s literary output. in Canada, call collC'<: t 212- G88 -8400. THE H.W. WILSON COMPANY .______950 University Avenue Bronx, New York 10452 (212) 588-8400 _____... Indiana Doc me ts : Compar·ng U. S. a Indiana Reference So rces

Mary Krutulis Acting State and Local Documents Librarian Government Publications Department, Indiana University Lou Malcomb Public Services Coordinator Government Publications Department, Indiana University

Because organizational structures at various levels of govern­ ment are similiar, many federal documents have counterpart publications at the state level. Several years ago Government Publications Review published an article which compared reference sources for the U.S. federal government and for Pennsylvania state government. We thought a similar com­ parative list for Indiana and U.S. government sources could be helpful as a reference guide, for bibliographic instruction, and as a staff training aid. Federal Publication Indiana Counterpart Government Manual

U.S. Government Manual is the offi­ Here is Your Indiana Government cial handbook of the federal govern­ (published by the Indiana State ment providing information on the Chamber of Commerce, 1 N. Capitol legislative, judicial and executive Bldg. Suite 100 Indianapolis, IN branches and quasi-official agencies, 46204. $4.00) has been issued bien­ boards, committees, and commissions. nially since 1943-44. Although it is (1986 for sale by GPO Washington, not an official state document, it is D. C. $19.00, Stock No. ©22-033- the closest available thing to a 01132-3.) government manual. It presents LEGISLATIVE BRANCH a brief history of the state, its gov­ ernors, rriajor functions of state a­ CO NGRESS gencies, and changes in Indiana's con­ Tho Son•te '"' ( •/II!" ..., stitution. HYIG should be used in -- 10/ :/4 11 /1 conjunction with the Roster of State and Local Officials of the State of Indiana, which is the official state directory. (The Roster is issued by The House or R c pr c s e nt ~ ti ves , ..,. ( ·• ~ I l .tPt ,_,,,~ .'l • H/t the State Board of Accounts, Rm 912 State Office Bldg. Indianapolis, IN 46204-2281 costs $1.00 .) The Roster has been published since 1857 by various agencies.

33 34/ Krutulis/Malcomb Indiana Libraries

State Legislature o The power and duty of making the state laws which vitally agement of local affairs, and levying of taxes to town boards, affect the daily lives of Indiana citizens rest with the General city common councils, township advisory boards and county Assembly, more commonly called the legislature, of the State councils. of Indiana. The division of legislative power between state legislatures The legislature has the power to enact all types of laws not spe­ and the Congress of the United States is controlled to a large cifically prohibited to it by the state Constitution and not in con­ extent by the Tenth Amendment to the Constitution of the flict with powers - and feder.al legislation enacted thereunder United States, which is as follows: - delegated to the United States government by the federal "The powers not delegated to the United States by the Constitution. In exercising its powers, the state legislature has Constitution, nor prohibited by it to the States, arc reserved to delegated certain legislative powers in respect to the man- the States, respectively, or to the people."

*Indiana State Legislative Districts

Key to Maps: Heavy lines indicate borders of House and Senate districts. Of these, all 50 of the Senate and 61 of the 77 in the House are single-member districts. In the House's 16 multi-member districts, smaller figures in parentheses indicate whether the district has two representatives or three. On the average, there is one House member for each 38,490 persons of voting age and one Senate member for each 76 ,980 of voting-age population, including the 18-21 age group ( f980 census) .

• S11bj t'ct to change beca rm ~ of pending court action.

8 7,.. 5

100 Members Volume 6, Number 1 (1986) Krutulis/Malcomb /35 Statistical Abstract Statistical Abstract of the United Indiana has not issued a statistical States is the standard summary of compendium regularly. The most re­ statistics on the social, political, and cent pubiication of this nature was economic organization of the U. S. published in 1985 by the Indiana It is designed to ~e as a convenient University School of Business, Di­ volume for statistical. reference and as vision of Research (10th Street, a guide to other statistical publica­ Bloomington, IN 47405. $26.00). tions and sources. (Issued by the It is entitled The Indiana Factbook, U.S. Bureau of the Oensus; 1986 is 1985. The same title was used in for sale by GPO ~or $27 .00 in cloth 1979, 1976, and 1971 by the Indiana edition, Stock No. 003-024-06369-7 State Planning Services Agency when or $22 .00 in paper edition, Stock No. it issued a statistical abstract for the 033-024-06368-9 .) state. Other predecessors include the Indiana Almanac and Fact Book STATISTICAL (published in 1967 and 1968 /9 by ABSTRACT Ed Leary & Associates, Indianapolis, ~~..t?f-E -- ·-:. IN) and the Statistical Abstract of In­ STATES ;;. 198 E.= diana Coun~ies (published in 1958 and 1963 by the Indiana State Chamber of ~·i7L Commerce, Indianapolis, IN). Many s':& statistics were presented in the annual reports of agencies which were com­ piled and published as the Indiana ,;.:l' r·:)J Yearbook between 1917 and 1950.

Publications List

Monthly Catalog of United States Nothing as extensive as the Monthly Government Publications provides a Catalog has been published by the listing and indexes by author, title, state of Indiana. The State Library subject, and publication number for first published a list in its periodical U. S. government publications. (Is­ Library Occurent in 1906 and contin­ sued by and available on subscrip­ ued to do so until 1972 when they tion from GPO for $141.00 paper, initiated the Checklist of Indiana Stock No. 721-011-00000-3, or State Documents. (Available free $43.00 for subscription microfiche, from the Indiana State Library, 140 Stock No. 721-010-00000-7 .) N. Senate, Indianapolis, IN 46204.) It monthly is arranged by issuing agency. Two catalog listings exist for early Indiana publica­ OF UNITED STATES GO'IERNMENT PUBUCATIONS tions: A Descriptive Catalogue of the JANUARY 1987 Official Publications of the Territory and State of Indiana from 1800-1890, by Daniel Wait Howe (Indiana Histor­ ical Society Pamphlet Number 5) and -- State Publications: a provisional list of the official publications of the several states of the U. S. compiled ········-······,, : ...... under the editoral direction of R.R. ~ .....~;._i Bowker (New York, 1902); Indiana is included in Part II p. 218-228. 36/ Krutulis/Malcomb Indiana Libraries Executive Papers Weekly Compilation of Presidential Gubernatorial papers are not compiled Documents records the news con- in a series comparable to the Public ferences, speeches, nominations, ex- Papers of. the Presidents. Executive ecutive orders, statements, proclama- orders of the Governor appear in the tions, statements, announcements, Indiana Register (available from the and other public papers. (On sub- Indiana Legislative Council and de- scription from GPO, $105.00 priority, scribed later in this article). Prior to or $64.00 non-priority, Stock No. July, 1978, the executive orders were 722-007-00000-0.) Also compiled and issued as a separate series. Messages issued annually as Public Papers of by the governor have been printed the Presidents. (Available from GPO, separately and irregularly. State of individually priced.) the State addresses and other ad­ dresses made before the General

CA1m111 crt:t! nncJ Assembly appear in the House or fo n:ii;n Tra tl c Senate Journals. Various series have been issued by the Historical Bureau and by various private publishers. For instance, in the Indiana Historical 15 PART • OO ro euo Bureau's series Indiana Historical Col­ A ..... Nd • t ot .J • ...,t ry I , ttt7 lections, messages and letters of the following governors were compiled: William Henry Harrison (vol. 7); William H. Harrison, John Gibson, and Thomas Posey (vol. 9); Jonathan i lllOIAlll UillVERSllY l

~ M;.R 1 · J 1 ~ 7 Jennings, Ratliff Boon and William Hendricks (vol. 12); James Brown Ray (vol. 34); Noah Noble (vol. 38); David (. i.: ••• / .'""' Wallace (vol. 43); and Samuel Bigger (vol. 44).

Rules and Regulations

Code of Federal Regulations js the The Indiana Administrative Code codification of the general and per­ was published in 1979 by the Legisla­ manent rules published in the Federal tive Council (302 State House, Ind­ Register by the executive agencies. ianapolis, IN 46204, Phone: (317) (For sale by GPO on microfiche, 1985, 232-9550). It has been updated by $115.00 Stock No. 822.-005-00176- the Indiana Register since July 1978. 1.) Each part is revised anmually. In­ It includes proposed and final rules dex inclut!ed in series. (Federal Reg­ and regulations, executive orders, and ister is available QIU..Subscription from attorney general opinions. Not only GPO, $300.00, Stock No. 722-003- has the Indiana Register faciliated the 00000-1, or microfiche, $145.00, distribution of regulatory informa­ Stock No. 722-003-00000-4.) The tion, but the legislation which au­ Federal Register is published daily and thorized it (IC4-22-2-12) also estab­ records the public rules and legal lished guidelines for proposing and notice of the federal agencies, pres­ revising Indiana's regulations. idential proclamanations, and ex­ ecutive orders. Volume 6, Number 1 (1986) Krutulis/Malcomb /37

Statutes U. S. Statues at Large (Retrospec­ Indiana has issued the Acts of the tive set available on microfiche from State of Indiana since attaining state­ CIS; latest volume, 1984, is $87 .00 hood in 1816. Additionally, the leg­ from GPO, Stock No. 022-002- islative Council has published a Digest 00112-7) contains the full text of all of Laws since 1973 which summarizes laws as passed during each session of legislative enactments for each Gen­ Congress. eral Assembly session.

Codes United States Code is a consolidation The Indiana Code was first codified and codification of general and per­ by the state in 1971. Both the 1976 manent laws of the U. S. which ctLe and 1982 editions were published by currently in force. Annuai supple­ the Indiana Legislative Council. These ments keep the series current. (For are indexed and are updated with an­ sale by GPO.) 'mal supplements.

Legislative Directory Official Congressional Directory pro­ The Indiana Legislative Services vides addresses, biographies, commit­ Agency issues lists of General Assem­ tee assignments and a variety of other bly members and of each house's com­ information for the U. S. Congress. mittees. The Indiana State Chamber (1985-1986 for sale by GPO $13.00, of Commerce publishes the Legislative Stock No. 052-070-05994-0.) Directory for each General Assembly. (Available from the Ch~ :5er, 1 N. Capitol Bldg. Suite 10'0, Indianapolis, IN 46204, $2.00.) The directory in­ cludes a complete listing of niel:tlb.. ers with photgraphs, seating charts and short biographies. It has been issued since 1943. For historical informa­ tion, refer to the Biographical Direc­ tory of the Indiana General Assembly, 1816-1984. (Published in two volumes by the Select Committee on the Cen­ tennial History of the Indiana General Assembly in cooperation with the Indiana Historical Bureau.)

Bills and Resolutions Public Bills, Resolutions, and Amend­ Bills of the Indiana General Assembly ments is available in most '1epository are issued and available through the libraries (usually in microfiche). (Also Indiana Legislative Services Agency's available on subscripkon fr0m GPO, subscription service (302 State House, $7957 .00 per session of C'.sagress.) Indianapolis, IN 46204). 38 / Krutulis/Malcomb Indiana Libraries

TABLE OF INDIANA ADMINISTRATIVE CODE TITLES

TITLE TITLE NUMBER NUMBER

GENERAL GOVEHNMENT t530 CommiMion on Teacher Traininft and Liccnainit • 10 Attorney General for the Slllle of Indiana 550 ~rd of Trus~ of the lndi11na State Teachers' • 15 Sl.4t.e Election Board Retirement Fund 20 Sl.4t.e Board of Accounta 560 Indiana EdUCC1tio~ Employment Relations Board •25 lndiAna Department of Administration 570 lnditin4 Commi.osion fOf Poo~ndary t3-0 State Per&0nnel Board Proprietary EduCAtion •31 St.ate Pensonnel Department 572 St4te 8o4rd of YOC11tiono.l and Technical Education 33 St.ot.e Emplo)'eeG' Appeal.a Co~miuion 575 State School Bus Committ« •35 Boctrd ofTTU4lees of the Public Employed' 580 Indiana Medial o.nd Nunin( D~tribution Loan Retirement Fun4tional £Mvelopment • 135 Indiana Toll Finance Authority •650 State Fire Man1hal •141) Bureau of Mo~r Vehicle11 t660 Administrative Building C<> Department of Vehicle Inspection . •675 Fire Prevention 11n

·210 Department of Correction •710 S«:uriti~ Division 220 Parole Board •750 Department of Financial lnatitutions t230 Indiana Clemency CommillAion •750 Oeputment of ln.auran~ ·2-<0 Slate Police Department 770 Agricultural Development Coq>oration 250 uw Enforce~nt Training B<>ard ·wo St.ate Department of Toxicol(){{y OCCUPATIONS.AND PHOFF..SSIONS 270 Adjutant Gen·eral ·004 Board of Rqiotrotion for Architecu NATURAL HESOURCES, ENVIRONMENT 808 State &xing Commiuion ANO AGRICULTUHE 812 Indiana Auctioneer Commiasion ·a16 Board of Barber Examincns ·310 Department of Natural Rewurcc:\ ·a20 Board o( Beauty Culturiat Examiners 311 St4te Soil 11nd Water Conservation Committc-e ·824 Indiana Commodity Warehouae l.ic«'n!\inl( :\1(<'11<')' ·320 Indiana Environmenlllf Management Board ·828 Board o( Dent,,( Examiners :iw. 1 Solid Wa.5tt: Monngement Board ·832 State Board of F'uneraf Service 321 Hiu:nrdou:1 Wl\:ste F'adlity Site Approval /\u~hority "836 Indiana Emergency Medic11l Servi<'ex Conun•~~•on :in Indiana Solid Wa~te Facility Site Approval Authority ·s40 Indiana Sl.4t.c Board of HC1(istration and · :12:, Air Pollution Control Board of the State of lndi11n11 Education for Health Facility Admini~trAtors •330 Stream Pollution Control Board~( the St.alt' of Indiana Medical Licensing Board of lndi11n11 :1:10. 1 Water Pollution Control Aoard Board of Chiropra(·tic Examiners :140 Commis.~ioner or Agriculture lndian11 Sta.te Board of Nurr.ing 341 Indiana Stnndardbre Indiana State &)4rd of Animal lieBlth Indiana Board of Pharmocy 3.'>() Agricultural Ex~riment Station lndian11 Plumbing Commission •355 State Chemist of the St;it.c of lndiBnt1 Sl.4te Board of Registration for Professional 3.'>7 Indiana Pe&ticide Heview Board Engineer.; and Land Surveyors • :lf>O lndianR Seed Commis:1ioner •868 Indiana Stat(> Board of Examiners in · :16.'> Creamery Bxamininl( Board l'sydwlol(~· ·812 Indiana Stale Board of Public Acc11un11111cv ·:r;o State Egg Bo11rd ·s16 lndi11n11 Heal r~tate Commi~!\ion . HUMAN SERVICES •88() State Board of Examin('rs on Speech Patholol()' •410 Indiana St;it.e Board o{ Health and Audiology 43() Developmental Disabilities Re:iidential Fadlitie:s Council 884 Hoard of Televi:1ion and H11dio Service E1,am1111:rs • 4:\1 Community Residential Facilities Council .888 Indiana Board of Vet.crin11ry MedicBI Exnmtnt>r:\ HO Department of Mental Health ·892 Indiana State Board of Examiner3 in Watch Hcpuir111i: •450 Department on Aging and Community Services ·s96 Indiana State Board of Hei:i:1tration (ur l'roft:s~ion11l ·470 State Department o.f Public Wclfore S11nitarians Violent Crime. Com~n:1ation Oivision ·4so MISCELLANEOUS •490 Interdepartmental Board for the Coordinotiur1 of Human Service Programs •905 Indiana Alcoholic Beverage Commi!lsion •910 Civil Right.a Commission EDUCATION AND LIBHAHIP~<; 915 CommiMion of Veternn~ · A ffBir!\ tf)IO Commi~ion on General E0k Adoptions •9:io lndinnn Hou:o.ing Finance Aur.hority • Ai:ency·s rules arc ttff«:ted by material in this supplement. t Agency's rnlci; are entirely repealed, transferred, or otherwise voided. Volume 6, Number 1 (1986) Krutulis/Malcomb /39 Legislative Record Congressional Record is the daily Indiana does not issue a daily record. record of House and Senate floor Both houses have provided an annual, action. (On subscription from GPO, indexed journal since 1816. (Issued $218.00; single copies are available by the Indiana Legislative Council.) for $1.00, Stock No. 75.2-002-00000- 2.) Hearings Committee Reports, Hearings, Prints, Bills are assigned to committees but it Documents. (SelecteC: individual is left to each committee to decide if titles are sold through GPO; also public hearings are held. ~-Iearings available at most U. S. depository have been published in Indiana. Brief libraries.) recommendations of committee re­ ports appear in the House and Senate Journals. Army Air Defense for Forward Areas: Historically, various series which com­ Strategies and Costs pare in nature to the Serial Set have been published. Specifically between 1835-6 and 1910 the Documentary Journal and Annual Reports was pub­ lished by the General Assembly, con­ taining most annual reports from various state agencies. This also in­ cluded documents investigating specif­ ic issues. Between 185 9 and 1887 E. and W.H. Drapier issued the Breuier Legislative Reports: embracing short­ hand sketches of the journals and debates of the General Assembly of the State of Indiana which is a con­ densed version of the State and House Journals. It is indexed by legislator and contains seating charts and list of General Assembly members. Be­ tween 1917 and 1950 the Indiana Yearbook brought together the annual r'eports of state agencies. Since 1959, annual reports have been published separately by each agency depending upon statutory requirements. Interim committee reports have been issued since 1959. These were frequently en­ titled "Report to the General Assem­ bly", but currently carry no series designation. They have been issued by the Legislative Services Agency or its predecessors. 40 I Krutulis/Malcomb Indiana Libraries Court Opinions U. S. Reports contains the decisions The Indiana Supreme Court has and opinions of the U. S. Supreme issued Reports of the Cases Decided in Court. (Retrospective collection is the Sup re.me Court since 1847. These available from Congressio1ial Tnforma­ were preceded by Blackford Reports, Service, Washington, D.C.) 1817-1847. Howev8r, most librarians rely on the West Rep1)rter Series for court opinions.

Don't wait Some of the most interest­ ing books on America are not on sale in your local to seethe bookstore, and they will • never be made into Holly­ movie••• wood movies. But even so, Read the these books are among the most popular in the na­ tion, widely read by book! people just like you.

We're talking about the publications of the United States Government. And, if you don't think that Government documents can be interesting and use­ ful, just ... ASK YOUR LIBRARIAN. A Checklist of Commercially- repared Reference Ma erials for Government Publications

Judith L. Violette Assistant Director for Information Service Walter E. Helmke Library Indiana University-Purdue University at Fort Wayne

The federal government issues category of publications, such as con­ thousands of publications each year gressional committee prints, and then on a wide variety of subjects from index that category in depth. The consumer information to highly tech­ Congressional Information Service in nical research materials. In addition, particular has analyzed several large it publishes records and reports of its groups of publications, providing own activities, forming an extremely access to specific pages or charts with­ important body of primary source in them. Many of these commerical material. Most libraries use the gov­ publishers have sought and discovered ernment-produced Monthly Catalog government publications that have not of United States Government Pub­ been listed in any bibliography before lications to identify these publica­ and have not been distributed through tions by author, title, subject and any depository library system. They other means. have included these publications in The several thousand publications their indexes and bibliographies, and generated each year by state and even more importantly, have made local governments are even more them available for distribution. As a difficult to identitfy and locate. result, far greater access to govern- Many states publish "checklists" of ment information and primary source their own publications, such as the documents is available now than ever Checklist of Indiana State Documents. before. The Library of Congress 'issues a The purpose of this checklist is to Monthly Checklist of State Publica­ identify the major bibliographies, in­ tions listing only those few publica­ dexes and microfiche or film collec­ tions it has received. At the local tions available in Indiana. Since most level chaos reins. Only a very few of the publications are quite expensive municipal libraries exist that publish and are geared to researchers, I lists or indexes of their own publica­ assumed they would be located pri­ tions. marily in the large university libraries, and this is indeed true. But some In recent years several commercial titles are held widely. I have con­ publishers have taken the initiative centrated on the indexes to general to provide large-scale or more detailed federal publications and congressional indexes to government publications at publications. Omitted are the all levels. These commercially pre­ indexes to court decisions, briefs and pared bibliographies and indexes other materials. To cover there ad- nearly always concentrate on a special 41 42 / Violette Indiana Libraries equately requires more legal knowl­ available at the University Library of edge than I have. However, I have Indiana University-Purdue University included a section on indexes or at Indianapolis (IUPUI). bibliographies of state and local pub­ lications. I hope this checklist will A~notated Sources encourage resource-sharing and cooperative collection building within I. Federal Publications Reference the state. As I have learned in compil­ (General) ing this checklist, librarians in Indiana American Statistics Index. (ASI) are generous in supplying information. Bethesda, MD: Congressional In­ I encourage all librarians requiring the formation Service, 197 4- , information provided in any of these (monthly with annual cu­ indexes to contact the holding mulations). libraries. "A comprehensive guide to the This checklist is arranged in two statistical publications of the U. S. parts: an annotated bibliography and government" (subtitle), ASI a chart indicating holdings in Indiana. indexes the contents of all federal The checklist covers only those pub­ publications containing statistics. lications that are available. I was un­ Abstracts of each publication pro­ able to locate a library holding the vide bibliographic data and a de­ urban documents microfiche, al­ scription of the subject matter, or­ though the Indiana University ganization, currency and sources of (Bloomington) Library does have a the statistical information. A large municipal documents collec­ microfiche set of the publications is tion, and libraries that contribute in­ also available. formation to the Index to Current Urban Documents receive copies of Checklist of U. S. Public Doc­ the urban documents fiche for their uments, 1989-1970. (Compiled areas. by Daniel W. Lester and Marilyn A. Lester) Washington, D.C.: There are major sets of documents­ United States Historical Doc­ related microfiche available in the uments Institue, 1972. 5 v. state that do not have corresponding Known as "checklist 70," this is a commercially-prepared indexes. (I "dual media edition of the U.S. am noting these here in the interest of Superintendent of Documents. furthering resource-sharing possibil­ Public Documents Library shelf­ ities). Patents are now available at the lists with accompanying indexes." Indianapolis-Marion County Public The shelflist, containing 1.2 million Library. These are, of course, indexed records was filmed in 1970. The in the Official Gazette of the U. S. index volumes provide access by Patent and Trade Mark Office which is Superintendent of Documents clas­ available in many depository libraries. sification by U.S. government Microfiche of technical reports in­ author-organization, by department dexed in Government Reports An­ keyword, by serial title and by nouncements (NTIS) are generally master keyword to the publication available from Purdue's Engineering issuing office of the U. S. govern­ Library and from Indiana University ment. Supplements cover doc­ (1968- ). In addition, the Depart­ uments issued through 1976. ment of Energy fiche are available at some depository libraries. The De­ CIS Federal Register Index. partment of Housing and Urban Bethesda, MD: Congression~ Development's HUD Reports are Information Service, 1984 - olume 6, Number 1 (1986) Violette /43 (weekly with monthly, quar­ The government-produced index to terly and semiannual cumula­ the CFR has long been criticized as tions). being difficult to use and not nearly Indepth subject and name index­ comprehensive enough. This index ing to the Federal Register is provides indepth indexing to each provided in a timely manner. In­ set of the CFR. Some unique features cluded is a "list-of-sections af­ (compared to the CPR-produced in­ fected" (CFR section number dex) are a built-in thesaurus of terms, index) as well as an index by indexing of geographic proper names agency docket numbers. Also when applicable (e.g. Indiana Dunes included is a "Calendar of Effec­ National Lakeshore), references to tive Dates and Comment Dead­ industry standards publications, lines." and an administrative and legislative history of the CFR. Cumulative Title Index to United States Public Documents, Index to U.S. Government Period­ 1789-1976. (Compiled by icals. Chicago: Infordata Inter­ Daniel W. Lester, Sandra K. national, 197 4- (quarterly with Faull and LolTaine E. Lester) annual cum lations). Arlington, VA: United States Over 180 federal periodicals are in­ Historical Documents Insti­ dexed by author and by subject. tute, Inc., 1979. 16 v. Indexes to the Foreign Broadcast The Public Documents Library in Information Service (FBIS) the Printed Archives Branch of Daily Reports. New Canaan, CT: the National Archives and Re­ NewsBank, 1975- , (monthly cords Service is the world's most with annual cumulations). complete collection of United The Foreign Broadcast Information States government publications. Service monitors and issues transla­ This is a title index to that col­ tions of foreign news broadcasts, lection. newspapers, periodicals and govern­ The DeClassified Documents ment statements from around the Reference System: Retrospec­ world. These are sent to depositor­ tive Collection. Washington, ies under SuDocs number PrEx DC: Carrollton Press, 1976. 7 .10. The FBIS reports are issued 3 v. in eight editions: Asia and the A unique index to more than 8,000 Pacific, China, Eastern Europe, publications formerly classified Latin America, Middle East and "top secret, secret, or cqnfiden­ Africa, South Asia, Soviet Union tial." Each publication is abstract­ and Western Europe. The In­ ed and indexed by subject. Full dexes to the FBIS Daily Reports texts of the publications are avail­ provide subject and name access to able on microfiche. Continued by: these reports. DeClassified Documents Quarterly Catalog. Washington, DC: Car­ National Inventory of Documen­ rollton Press, 1975-. tary Sources in the United States: Part I Federal Records. Index to the Code of Federal Teaneck, NJ: Chadwyck-Healey, Regulations. Bethesda, MD: 1983-. Congressional Information Ser­ "A reference work which brings to­ vice, 1977 /79- . gether many thousands of finding The Code of Federal Regulations aids, registers, indexes and collec­ (CFR) contains the text of all fed­ tion guides in repositories through- eral regulations currently in effect. 44/ Violette Indiana Libraries out the USA and reproduces them A microfiche edition of these hear­ on microfiche." (Chadwyck-Healey ings transcripts is also available. catalog.) CIS U. S. Congressional Committee TRANSDEX: A Bibliography and Hearing Index. Bethesda, MD: Index to the United States Joint Congressional Information Serv­ Publications Research Service ice, 1981-1985. (Issued in eight (JPRS) Translations. Wooster, parts covering the first hearings OH: Bell & Howell, 197 4-. in the early 1800's through The Joint Publications Research 1969.) Service is one of several U.S. a­ Newly proposed legislation is first gencies spcmsoring translations of discussed and assessed in Congres­ foreign scientific and technical re­ siorial committee hearings. In ports. Prior to 197 4 these were in­ addition previously enacted legisla­ dexed in the Index to Readex tion is reviewed and evaluated in Microprint Edition of Joint Pub­ congressional hearings. This index lications Research Service Reports provides comprehensive access to (1958-1963) and by the Biblio­ these important hearings proceed­ graphy-Index to Current U. S. JPRS ings. Each publication is identified Translations (covering 1962-1970). and witnesses are listed. Indexing The Transdex provides indexing by is by subjects and organizations, by country, subject, title, author and titles, by bill numbers, by SuDocs bibliographic listings. class numbers, by report and doc­ ument numbers and by personal names. Microfiche copies of the II. Congressional Publications hearings are also available. Reference CIC U. S. Congressional Committee CIS Index to Publications of the Prints Index. Bethesda, MD: United States Congress. Congressional Information Serv­ Bethesda, MD: Congressional In­ ice, 1980. 5 v. formation Service, 197 0- Congressional committee staffs ( monthly with annual cumula­ often gather together data on issues tions). currently being studied or reviewed This is an analytical index to the by a committee. These background publications of Congress: hearings, studies or compilations are called laws, reports documents, and prints. This index provides subject committee prints. Each publica­ and name access to over 15,000 tion is listed, described, analyzed and indexed by subject, personal prints issued between 1830 and 1969. Full text microfiche copies name (witness), title and bill num­ ber. Beginning with the 97th Con­ of the inclexed prints are also avail­ gress there is also an indepth leg­ able. islative history for each law passed. CIS U. S. Serial Set Index: 1789- CIC Index to Unpublished U. S. 1969. Bethesda, MD: Congres­ Senate Committee Hearings: sional Information Service, 18th Congress - 88th Congress, 1975-1979. 36 v. in 12 parts. 1823-1964. Bethesda, MD: The Serial Set includes reports on Congressional Information Serv­ public and private legislation and ice, 1986. 5 v. documents of Congressional Com­ This set includes an index by sub­ mittees. Earlier serial set volumes jects and organizations, a reference also included many executive bibliography and a name index. branch publications such as annual Volume 6, Number 1 (1986) Violette /45 reports or special reports and infor­ III. Monthly Catalog Cumulations and mation gathered from non-govern­ Variations mental sources. The Serial Set In­ Monthly Catalog of United States dex includes indexing for the Amer­ Government Publications, Cu­ ican St4. te Papers (for the first mulative Subject Index, 1900- 14 congresses) as well as all volumes 1971. (Compiled by William W. of the Serial Set through 1969. In­ Buchanan and Edna M. Kanely) dexing is by subject and keyword Washington, DC: Carrollton and by names of individuals and Press, 1973-1975. 15v. organizations. -There is also a nu­ Fifty-one separate sources of index merical list and schedule of volumes entries are merged into one subject for each Congress and session. All index to be used with both the of the indexed publications are also paper indexes and a special micro­ available on microfiche. filmed set of the Monthly Catalog. Index of Congressional Committee Carrollton has also issued a Cu­ Hearings: A Witness Index. mulative Subject Index, 1895-1899. Westport, CT: Greenwood Press Monthly Catalog of United States 1974. 2nd. Government Publications. De­ This is a~: ·ndex on microfiche, ar­ cennial Cumulative Personal ranged alphabetically by witnesses Author Index 1941-1950. An appearing before Congressional Arbor, MI: Pierian Press, 1971. committies of the 25th through the Government publications are often 89th Congresses (1839-1966). identified by the government Major Studies of the Legislative agency (corporate author) respon­ Reference Service/Congressional sible for them. This is an index to Research Service: 1916-1974. personal names cited in Monthly Frederick, MD: University Pub­ Catalog reference. lications of America, Inc., 1975. Volumes also available for: The Congressional Research Service 1951-1960 (Pierian Press, 1971); of the Library of Congress is the 1961-1965 (Pierian Press, 1971); research library for Congress. As 1966-1970 (Pierian Press, 1971). such it is called upon daily to pro - vide background information and Federal Government Publications research for topics under investiga­ Catalog. Williamsport, PA: tion by Congress. These major Brod art; studies and issue briefs are not sent Government Publications Index. to depositories. They are available Belmont, CA: Information on microfilm in this and the follow­ Access; ing collections. Micromax 800. Pomona, CA: Auto- graphics. Major Studies and Issue Briefs of These three automated microfilm the Congressional Research Serv­ indexes are all based on the tapes ice. Frederick, MD: University used to produce the Monthly Publications of America, Inc., Catalog. Both the Federal Gov .. 1975 /76- (biennial supplements ernment Publications Catalog and 1975-1978; annual supplements Micromax 800 are cumulative from 1979 to date). 1976 to the present. The Govern­ ment Publications Index keeps about six years. data on its film. This file is also available on the INFOTRAC laser disc system. 46/ Violette Indiana Libraries Access to all three indexes is by Statistical Reference Index (SRI). author, title and subject. Bethesda, MD: Congressional Information Service, 1980-, IV. State and Local Documents (monthly with annual cumula­ Reference tions). Catalogs, describes and indexes Index to Current Urban Doc­ American statistical publications uents. Westport, CT: Green­ from sources outside the U. S. gov­ wood 1972-. ernment including associations, A Catalog and index to documents business organizations, commercial issued by 286 of the larger cities publishers, independent research and their counties and regions. The organizations, state governments Index relies on local libraries to and universities. A microfiche supply copies of the documents for collection of the indexed publica­ filming and indexing. In Indiana, tions available. Fort Wayne, Gary, Hammond and South Bend are represented on a Guide to Holdings Symbols regular basis. ACPL Allen County Public Library, Fort State Constitutional Conventions Wayne From Independence to the Com­ BSU Ball State University, Muncie pletion of the Present Union, ISL Indiana State Library, Indianapolis ISU Indiana State University Library, 1776-1959: A Bibliography. Terre Haute (Cynthia Brown) Westport, CT: IUB Indiana University, Bloomington Greenwood Press, 197 3. IUB LAW Indiana University Law School, State Constitutional Conventions, Bloomington 1959-1978: An Annotated Bib­ IUPUI Indiana University-Purdue Univer­ sity, Indianapolis liography. Bethesda, MD: Con­ IUPUI LAW Indiana University Law School, gressional Information Service, Indianapolis 1981. IPFW Indiana University-Purdue University This is a bibliography of all state at Fort Wayne documents issued during con­ IMCPL Indianapolis-Marion County Public Library stitutional conventions, commis­ PU Purdue University, West Lafayette sions and amendments from 1959 UND University of Notre Dame, South to 1978. It provides an index by Bend state, by author and by title to part VALPO Valparaiso University II through IV of the microfiche VALPO LAW Valparaiso University Law Library collections, "State Constitutional Conventions." L GENERALFEDERAL ACPL BSU ISL ISU IUB IUB IUPUI IUPUI IPFW IM CPL PU UND VALPO VALPO <0 PUBLICATIONS REFERENCE LAW LAW LAW 8" 8 American Statistics ro Index1 1978- 1974- 1974- 1974- 1974- 1980- 1974- 1974- 1974- 1974- 1974- 1974- m non-depository 1974- 1985- z microfiche collection s~ O' Checklist of U.S. Public ro 1-1 Docs., 1789- I-' (Index) x x x x x x x x x ,..--.... I-' © CIS Federal Register 00 Index x -.._...m Cumulative Title Index to U. S. Public Docs 1789-1976 x x x x x x Declassified Documents Ref. System: Retro- spective Collection Index x x x x microfiche x Declassified Documents Ref. System: Current Index 1975- 1975- 1975- microfiche 1975- Index to the Code of Federal Regulations (CIS) 1978- 1984 1977- 1977 I 1984 1977- 1977- 1980 (will 79 only only < buy only 5· ro- every c-t- c-t- 1 4-5 ro also DePauw (1974-), Earlham (1974-), yrs) IU-South Bend (1974-) i.J:::.. --l L GENERAL FEDERAL ACPL BSU ISL ISU IUB IUB IUPUI IUPUI IPFW IMP CL PU UNO VALPO VALPO ~ 00 PUBLICATIONS REFERENCE LAW LAW LAW - Index to U.S. Government <5· Periodicals2 1970- 1970- 1973- 1970- 1970- 1978- 1982- 1974- 1970- 1975- 1977 roct- 1980? only ct- ro Indexes to the Foreign Broadcast Informations, (FBIS) Daily Reports China 1975- Soviet Union 1977- National Inventory of Documentary Sources in the U.S.: Federal Records x TRANSDEX: Bibliography and Index to JPRS x film .or fiche 1957-

2 also (Univ. of Southern Indiana 1978-), Evansville PL (1970-); ID-Northwest (1970-); IU-SE (1982-); Morrisson-Reeves (1970-), St. Jos. Col. (1970-); Wabash Col. (1970-)

~ Q.. s· ~ Q t"1 &: ~ ~ ~· C/) II. CONGRESSIONAL ACPL BSU ISL ISU IUB IUB IUPUI IUPUI IPFW IMP CL PU UND VALPO VALPO PUBLICATIONS REFERENCE LAW LAW LAW

CIS/INDEX3 1978- 1970- 1970- 1970- 1970- 1970- 1970- 1970- 1979- 1970- 1970- 1970- 1970- 1986 <0 microfiche library 1976- 1977- 1970- 1970- 1970- c 1979- 1979- 1978- 1980 8ro CIS Index to Unpub- m lished· U. S. Senate z i:: Committee Hearings x 8 CJ' CIS U. S. Congressional CD ~ Committee Hearing f-l Index pt 1-6 pt 1-8 pt 1-8 pt 1-8 pt 8 .--, f-l 1965"- <.O 1969 00 .__,,m microfiche pt 3-6 pt 1-6 1869- 1969 CIS U. S. Congressional Committee Prints Index x x x x x microfiche x CIS U.S. Serial Set fodex, 1789-1969 pt 1- pt 1- pt 1- pt 1- pt 1- pt 1- pt 1-5 pt 1- pt 1- pt 1- 12 12 12 12 12 12 and 12 12 12 8-12

microfiche to to 1903- 1896 1960 1970 Major Studies of the Legislative Reference Service ... 1916-197 4 · Index and film x <5: Major Studies of the roct- Congressional Research ct-ro Service. Supplements ~ Index and film 1975- -<.O 3 also Butler (1970-); Depauw (1970-); Earlham (1970-); ID-Northwest ( 1978-82); IU-South Bend 1970-) III. MONTHLY CATALOG ACPL BSU ISL ISU IUil IUB JPUPJ lUPUl IPFW IM CPL PU UNO VALPO V :\I.PO en 0 LAW LAW LA\\' - Cumulative personal 5·< author ~ (I) rt- rt- 1941-59 x x x (I) 1961-65 x x 1966-70 x x 1971-76 x x Cumulative Subject x ~ Index..1895-1899 Cumulative Subject Index 1900-1971 x x x x x x x x x x Federal Govemmen t Publications Catalog (Bro dart) x x x x x Government Publications Publications Index (Information Access) x x x on Infotrac x x Micromax. 800 (Autographics) x

s Q.. E· ;:::$ Q t"-i ~ ~ ~ ~· ~ IV. STATE & LQC,\L ACPL BSU ISL ISlT IUB IUil IUPUI IUPUJ IPFW IM CPL PU UNO VALPO VALPO <0 LAW LAW LAW 8' 8 Index Lo Current Cl) Urban Documents 1972- 1972- 1972- 1972- 0) z microfiche FIN c only 8 O" Cl) i-: 1--l State Constilution x !=! Conventions, 1959-1978; (0 an annotated bibliography 00 ..__,CJ) Stale Constitutional Convention: microfiche

rart I 1976-1959 x x x parl II 1959-1975 x x part III 195'9-197G x x rev. and amend. part IV 1959-1978 x x commission and amendments

Stalislical Reference 1980- 1980- 1980 1981- 1980- 1980- 1ncl C' x (SH.I} only 1982 only

SIU microfiche 1980- < 5· ro- ct- ct- Cl) c.n -1--l A Statement of Opinion:

Sins of Omission­ Indiana' s De te riorating Boo k Collectio ns

Robert Scott Lamb II Head, Circulation Dep~tment Cunningham Memorial Library Indiana State University

"The time has come," the walrus a comfortable middle-class old age in a said "to think of many things; of few more years, before the rest of sho~s and ships, and sealing wax, of these books are too brittle to read. ' . cab bag es and kings, and why the sea is Perhaps the user won't notice those boiling hot and whether pigs have older books, and besides, the majority wings." Even if you don't remember of patrons read the most recent mate­ all that from Alice in Wonderland, rials which are less than ten years old. you should know that all books Anyway, the most popular books will printed from around 185 0 to the pre­ be readily available in paperback re­ sent are gradually crumbling into con­ prints or cheaper hardback editions. fetti because of acid attack and that In a throwaway society that is fast little or nothing is being done about moving toward optical disks, video this situation except to ignore it. So tapes, and audio tapes of books, and the time has come to think about our archival quality microfilms, why collective sins of omission, namely, save those old retrospective and rare neglecting and forgetting about the books anymore? deteriorating book collections on every shelf of every library, public and As I mentioned earlier, it is time to private, large or small, in the state of face the facts and the fact is that we Indiana. risk losing our cultural heritage from books on which our democratic way What are we going to do about it? of life depends. Books are for people Do we really care? Shall this huge in­ who think deeply and care greatly vestment in time, money and energy, about the quality of life and the per­ bought, catalogued, and ware-housed petuation of our social, economic, and for the most part by the funds of past political, and yes, spiritual values, and present tax-payers of Indiana, be which we hope will be passed on as a allowed to disintegrate into worthless legacy to our children and grand­ shards of cellulose? It is not too late children. tQ act, and w~ must act, mld w~ mmt act as soon as possible before even The true, the good, and the beauti­ more damage is done! ful shall not perish from this earth if we will cooperate to preserve Ind­ After all is said and done, who iana's paper resources for posterity. cares? You and I shall probably be Many of the great souls who have trod dead and gone, or, at least, retired to the earth before us have left their 52 Volume 6, Number 1 (1986) Lamb /53 thoughts, their music, the lessons and In September 1980 LC Research accounts of their lives in books for us scientist George Kelly said, "The to learn, to laugh, and to admire so Library of Congress has six or seven that our lives will be enriched. We million books which are so deteriora­ must not lose all this knowledge. We ted that they should not circulate and too are born to help others have with some exception, the entire better lives even after we are gone. collection should be neutralized and Service to mankind is service to god. buffered." That should be our motto and our collective goal. According to the Washington Post of February 26, 1986, Peter Sparks, One such service would be to Director for Preservation at LC, join­ save books in Indiana, the U.S., and ing David [Daniel] Boorstein, Librar­ the world from deterioration from ian of Congress, at a House budget acid attack by means of mass de­ hearing in testimony on the effect of acidification through chemistry. The Gramm-Rudman-Hollings budget cuts, technology has been developed here in referred to the deacidification project the U. S. All that is needed is the will as one intended to "remove acid from and the funds to do it. most of the library's 13 million We all know that the acid paper books." problem will not disappear by wishing If one interpolates the 1971 time­ it so. It is a growing crisis in all table for books printed from 187 0 on, libraries here in Indiana, especially it is readily discernible that books larger academic ones with older collec­ printed between 187 0 and 1910 will tions going back into the 1800 's. be too brittle to use from 1960 and Books manufactured since mid­ 1970; those volumes created between nineteenth century are disintegrating 1880 and 1920 will be unusable gradually because of high acid content through the 1970's to 1980; and that wood pulp paper and lately more books made between 1900 and 1940 rapidly due to contemporary air pol­ will be turning into confetti during lution. For instance, although the Li­ the 1990's up to 2000 A. D. This brary of. Congress book collection state of affairs holds true for all now is 19.7 million volumes according libraries in Indiana and elsewhere at to the latest American Library Direc present and is inevitable, inexorable, tory, in 1971 its Assistant Director and for the most part irreversible. of Preservation estimated that 97 per­ Fortunately, the situation is not cent of the nonfiction books publi - hopeless, only grim. Library materials ed between 1900 and 1940 will have in varying stages of disintegration may deterioratated because of acid in their paper, pollution, and poor quality ink be quickly identified by several meth­ ods: inventory of the collection, in­ so as to be rendered useless by the spection of returning books by cir­ year 2000.1 A survey done in 1973 culation personnel, reports from by the Library of Congress showed patrons from shelving and browsing, that 6 million of its then 1 7 million regular shelf-reading by shelvers and books were "too brittle to be given to subject bibliographers, and finally, the user."2 This constituted 35.3% subject research print-outs by selected of its holdings. To keep only ten per­ date groupings from on-line catalogs cent of these 6 million books (6000, done in conjuction with OCLC, and 000 volumes) would cost the Library RLIN, or regional or state networks of Congress 18 million dollars and 30 like SOLINET or INCOLSA for years in time at the rate of restoring Indiana. 20,000 books per year.3 54/ Lamb Indiana Libraries Once identified, these materials tions. Actually, all new books should must be closely examined, their paper be deacidified first, followed by the condition graded and noted, and retrospective books as soon as pos­ appropriate action taken on a priority sible. · basis. Methods of treatment may con­ It is suggested that the Long Range sist of polyester encapsulation (favor­ Planning Committee of the Indiana ed by the Library of Congress over State Library Advisory Council and lamination), mass treatment by the Indiana State Library itself estab­ diethyl zinc gas, or ethyl or methyl lish a research project to study how magnesium carbonate vapor, low­ much Indiana's book collections have temperature storage, full restoration, suffered from acid attack, which minor repairs, alkaline boxing, or, books are too brittle for mass deacidi­ finally, individual microfilming to fication and so are worthy of archival preserve the intellectual content of microfilming, and to estimate what the volume. At the Library of sort of funding would be needed for Congress, microfilming now costs such an undertaldng as well as how around 45 to 5 0 dollars each for the long such a project would last. average book, but to treat the same volume restore it to its original format It would also be helpful if the would cost 10 to 15 times as much.4 Governor would appoint a commis­ sion of subject scholars, expert The cheapest methods of preserva­ bibliographers, and experienced archi­ tion are low temperature storage, mass vists and conservators to decide which deacidification, and then microfilm­ paper resources should be saved and in ing. Of course, certain standards must what order of priority. be maintained, such as an ideal tem­ perature of 70 degrees F and a relative Finally, the State of Indiana should humidity of 40% as well as the use of establish regional preservation and 16 or 35mm silver halide positive mic conservation centers throughout the microfilm in either reels or fiche, state, perhaps at each ALSA head­ preferably reels. quarters, not only to teach perserva­ tion practices, but also to deacidify Furthermore, the archival qualities and to microfilm collections within of vesicular microfilm should be in­ their purview. Further, mo bile units vestigated more closely and early on for mass deacidification should be as this type of film has certain re­ scheduled to service rural libraries and deeming qualities over halide micro­ smaller townships. film, such as less cost and high dura­ The State of Indiana must consider bility. Vesicular film als0 resists the needs of unborn generations and scratching and tearing, does not sup­ prepare well in advance to save crumb­ port bacterial or fungus growth, and ling library collections. Let us not fall withstands discoloration, stain, and into the grievous error of omitting to fading during storage.5 save our cultural heritage bound in Indiana's public libraries contain paper. The education and accultura­ 14,618,201 volumes as of 1982, and tion of those Indiana citizens who will the state library has another 707 ,541 see the dawn of the 21st century may volumes, all of which are no exception hang in the balance. to the general deterioration of books. If a coordinated effort of academic, So where restoration or repair will not public, and special libraries, all co­ suffice, microfilming and mass de­ operating with the State Library, to acidification are the quickest, deacidify in mass or to microfilm all cheapest, and most enduring solu- acidic book collections is not accom- Volume 6, Number 1 (1986) Lamb /55 plished in the next 14 years, then NOTES future Hoosiers will not forgive those librarians or administrators who did 1 Frazer Poole, "Thoughts on the Con­ not h~ve the foresight, the courage, servation of Library Materials," Library and Archives, Boston: Atheneum, 1972, p. 19. and the.will to preserve the technol­ ·2 ogy, the arts, and the sciences, in Karen Lee Shelley, "The Future of short, the accumulated knowledge, . Conserv~tion in Research Libraries," Journal of Academic Librarianship, 1 (January which supports contemporary civiliza­ 1976), 15-18. tion in the sovereign State of Indiana, 3 Ibid, p. 15. whose inspired prophetic symbol is 4 Association of Research Libraries, the golden torch of liberty and en­ Systems and Procedures Exchange Center, lightenment illuminating midwest Preservation of Library Materials, Kit 35, America. Washington: ARL, Office of Management Let Indiana serve as a glowing Studies, 1977, p. 3. 5 leader to our surrounding sister Don M. A vedon, "The More Practical Microfilm-Vesicular," Library Resources states in saving our intellectual and and Technical Service, 24 (Fall 1980), 327. cultural heritage from the ravages of acid paper degradation. The greatest use of life is to spend it for something that will outlast it, namely, preserving knowledge for coming generations.

Astu~of ''lobb0 es'' in Washington D.C. is not a course in• architecture

What are special interest groups doing to influence Congress? and, ultimately, to change your life?

ASK YOUR LIBRARIAN. CALL FOR PAPERS

Practitioners, educators, and researchers are invited to submit manuscripts for publication in the Indiana Library Association sponsored journal INDIANA LIBRARIES.

If you have an idea for a paper or you want to discuss a possible topic, contact Daniel Callison, School of Library and Information Science, Indiana University, Bloomington, IN 4 7 405; or call (812) 385-5113, or 335-2018.

Most manuscripts need not exceed ten double-spaced, typed pages, although longer manuscripts are welcome. Manuscripts may concern a current practice, policy or general aspect of the operation of a library system in Indiana. Editorials or opinion papers are also welcome, and should not exceed five, double-spaced, typed pages.

Specifically, ideas and manuscripts associated with the following topics are welcome, although any aspect of library practice in Indiana will be considered.

CENTRAL TOPICS FOR 1987-1989. HISTORIC FIGURES OR HISTORIC PERSPECTIVES IN INDIANA LIB­ RARIES. Interviews, diaries, letters or other records of interest are welcome which will provide our readers with a sense of the history of libraries in Indiana.

PUBLIC RELATIONS. Examples of strong public relations efforts which have increased or changed public services of the library should be covered. Examples of flyers, news articles, or special campaigns_to win over public opinion can be included.

COOPERATION BETWEEN SCHOOL AND PUBLIC LIBRARIES. Programs and services which have been developed in a joint effort to serve young adults should be the focus.

EVOLUTION OF THE SMALL, RURAL PUBLIC LIBRARY. How have the rural libraries of Indiana changed over the past three decades?

SERVICE TO THE HANDICAPPED. What are the special collections in the state? What special service does your library offer? What are the special funding outlets all libraries should be aware of and attempt to use?

WRITLNG THE ANNUAL REPORT. Examples of unique reports to super­ visors, governing boards, or organizations should be given. What message do you need to convey, and how do you do it?

WEEDING THE COLLECTIQN~ Wh.qt am th~ pill.ie,i~% and pme:@dur~% for evaiuation of the collection and determining those titles which must be re­ moved? What happens to those titles after they leave your collection? NEEDS IN LIBRARY EDUCATION. What are the areas of library education which the library schools and/or continuing education fail to address? What programs need to be developed for education of professionals in library management?

NONPRINT CORE COLLECTIONS. What are the basic nonprint needs of the public and academic library? What nonprint services can the school libraries provide to the community? What sources are best for the current video and audio compact disc revolution?

CIRCULATION WITH THE COMPUTER. What has been your experience with the use of a computerized circulation system? Have the records you keep and the collection development questions you ask changed since the system was placed into operation?

BIBLIOGRAPHIC INSTRUCTION. What are the new demands on biblio­ graphic instruction in colleges now that students have access to online search­ ing, CD ROM databases, and inter-library loan? Can public libraries offer bibliographic instruction as a public service? How can school libraries support critical thinking skills through a bibliographic instructional curriculum? z:....:.- ·) .. G: 1._, j-!. ~ : !

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