General information ………………………………………………………………………………………………...... 2 Alumni …………………………………………………………………………………………………………………….. 4 Faculty …...... 5 Office of Academic Affairs ……………………………………………………………………………………………… 8 Study Abroad ……………………………………………………………………………………………………………. 11 Estonian Business School in Helsinki ………………………………………………………………………………… 11 Information about Estonia and Tallinn ……………………………………………………………………………….. 13 Library and reading room ……………………………………………………………………………………………… 20 IT services ………………………………………………………………………………………………………………. 21 Academic Calendar 2016/2017 ……………………………………………………………………………………….. 22 Curricula, subjects, syllabus …………………………………………………………………………………………… 23 Internship ………………………………………………………………………………………………………………... 24 Study system OIS ………………………………………………………………………………………………………. 26 Tuition fee ……………………………………………………………………………………………………………….. 35 Scholarships …………………………………………………………………………………………………………….. 38 Accreditation of Prior and Experiential Learning (APEL) …………………………………………………………… 38 Study and academic leave …………………………………………………………………………………………….. 40 ERASMUS+ …………………………………………………………………………………………………………….. 42 Student Council ………………………………………………………………………………………………………… 46 Student card ……………………………………………………………………………………………………………. 48 Appendix I ………………………………………………………………………………………………………………. 50 Appendix II ……………………………………………………………………………………………………………… 62
GENERAL INTRODUCTION
Dear student,
Welcome to Estonian Business School! This informative student guide will supply you with the first overview of our university, lecturers, study building, study organisation and other issues necessary to you during the studies. In case of additional questions you will find the contacts of the Study Department in this guide and may always contact them with your questions.
We wish you success for the coming years at EBS!
Estonian Business School (EBS) was founded in 1988 as the first private university in Estonia. The founders of the university were Professor Madis Habakuk (Estonia), Professor Marshall Fitzgerald (USA) and Ilmar Martens (Canada). Since September 2012 the’ Rector has been Professor Arno Almann. The development of the university has been rapid. Over the past 24 years EBS has grown into one of the largest private universities in the Baltic States, offering higher education in the fields of business administration, management and entrepreneurship. The number of students is about 1,500 and there are approximately 4,500 EBS alumni.
In 2011 Estonian Business School launched a branch in Helsinki which is located in Technopolis Ruoholahti (Hiilikatu 3, Helsinki). EBS Helsinki offers two distance study programmes on the Bachelor´s level. Master´s programme will be launched in 2015. There are currently over 130 students studying in EBS Helsinki.
MISSION
EBS mission is to create and transfer new management knowledge and provide enterprising people with skills and values for its successful implementation.
ACCREDITATION
All EBS Bachelor, Master and Doctoral programmes have been accredited by the Ministry of Education and Science of the Republic of Estonia. EBS is internationally accredited by the Central and East Europe Management Development Association (CEEMAN). In years 2008–2011 the official selection of Eduniversal awarded 4 palms to EBS as an internationally recognized business school, which places the school among the top 300 best business schools in the world.
EBS AS AN EDUCATIONAL COMPANY
The following units operate under the name of Estonian Business School: EBS High School EBS Executive Training Centre Estonian Business School
In addition there are several other institutions in the university, such as: EBS Centre for Entrepreneurship – a consulting company and business incubator for student start- ups. The Director of the Centre is Ülle Pihlak, lecturer of Entrepreneurship. EBS Centre for Business Ethics, founded in 2001, coordinates ethics activities across the different academic Departments. The Centre has achieved a reputation as the leading university centre in this field not only in Estonia but also in the Baltic States. As a member of the European Business Ethics Network (EBEN), EBS’ Centre is active throughout Europe. In 2011 a branch in Helsinki was opened. One can study International Business Administration in English, in the form of distance study. About 200 students attend the branch located in Helsinki, Technopolis Ruoholahti Campus.
INTERNATIONAL RELATIONS
EBS has partnership agreements with more than 70 universities in Europe, America, Africa, Australia and Asia. This provides both the students and the lecturers with exchange possibilities. Each EBS student has the possibility to study for a semester or a year in a partner university. While choosing to study abroad, students have the possibility to opt for such prestigious universities as Copenhagen Business School, Università Commerciale Luigi Bocconi, Norwegian School of Management and Grenoble School of Management. Every year more than 50 EBS students undertake their studies in a foreign university. EBS, in its turn, receives over 70 exchange students.
Since 2007 students from EBS’ Bachelor of Business Administration can pursue a double degree at Lancaster University Management School in the UK.
EBS is a member of the following international associations: The European Foundation for Management Development (EFMD);1 The Central and Eastern European Management Development Association (CEEMAN);2 The Baltic Management Development Association (BMDA); The European Institute for Advanced Studies in Management (EIASM).3
COOPERATION WITH THE BUSINESS WORLD AND PARTNER UNIVERSITIES
Since its foundation EBS has actively cooperated with partners, involving well-known local and international business executives and universities in the teaching process as well as developing curricula. One other recent example is collaboration with different leading companies in Estonia. EBS has worked out a study programme in Entrepreneurship and Business Administration. The major in Technology Entrepreneurship is carried out with school´s newest corporate partner Tehnopol: a business centre for knowledge-based companies. In cooperation with the Estonian Music- and Theatre Academy, a specialisation option in the field of creative economy is provided. The students of Business Administration and Foreign Languages as well as students of International Business Administration study programme may specialise in Administration of Service Industry (the courses are carried out with assistance of Estonian Service Industry Association). In master´s programme students may specialise in e.g. Export Management in collaboration with Tallinn Technical University and in Leadership and Organization Development in collaboration with Pärnu Leadership Conference. In cooperation with the Estonian Music- and Theatre Academy, EBS opened a joint master´s programme of Cultural Management (in English), in autumn 2012. The newest master´s program Business Innovation MBA is carried out with the help of many leading companies and mentors and coaches active in technology and business world.
ALUMNI ACTIVITIES
At the last graduation ceremony Rector Prof Arno Almann addressed the graduates with the words of an Estonian writer Jaan Kross - „the canvas that has been jointly woven during the studies, gathers fair wind in the sails of graduates for discovering new lands and does not tear in strong storms”. The Rector assured that quality education will leave nobody in trouble in the labour market and a good person will find employment anywhere in the world. The Rector said that the students and alumni of a business school are first of all rational and goal oriented people who value education from the aspect of opportunities it may offer them in the future. Hanna Turetski-Toomik, who addressed the audience on behalf of the alumni, said that dreams will only become
1 Since June 2006 EBS Professor Madis Habakuk is a member of the EFMD Board 2 Since 1993 EBS Professor Madis Habakuk is a member of the CEEMAN Board 3 Professor Ruth Alas is a member of the Academic Council of EIASM
true when a person dreams big and believes in him/herself. She added: „Only you yourself may influence your future and lay a foundation for your success stories and light-blue dream”.
At the beginning of 2016/2017 academic year EBS has over 4500 alumni. The alumni have the following regular events: EBS Alumni Golf takes place once a year, this year on the 21st of September at Estonian Golf & Country Club. EBS Alumni Dinner takes place usually in November. There is always a guest speaker invited to the dinner. During previous years the guest speakers have been for example Taavi Rõivas, EBS Honorary Doctorate Siim Kallas, Jürgen Ligi, Erkki Raasuke etc. EBS Alumni dinner gallery from 2015 you can see here.
In 2016 for the first time The EBS Alumni Advisory Board gathered, which has been founded on the initiative of the Rector of the university. It aims to reinforce collaboration between the university and Alumni through joint discussions, increase the role of alumni in the management of the university, and find out the expectations of alumni from the university in the development of their professional preparation, collaboration and joint activities.
EBS alumni are successful According to latest alumni research approximately 40 per cent of the graduates earn over 2000 euros per month. More than 90 per cent of EBS alumni are satisfied that they decided to invest in business education and almost 60 percent of them do believe the return on their investment in education is approximately 2-5 years. In addition to education, the EBS alumni also value the contacts they have received and the internationalisation of the university.
Sirli Kalep Advisor to Rector on Alumni Relations Phone: +372 665 1369 E-mail: [email protected]
FACULTY
The offices of EBS’ full-time faculty are located on the 5th floor (to access use the 2nd or 3rd floor staircase in the left wing of the building). The Department of Information Technology is on the 2nd floor in room 201. Foreign and visiting lecturers can be found in the faculty lounge, room 220. To supervise students, a full time faculty member provides personal tutoring at least one day per week. Part time and visiting faculty members agree upon the consultation hours directly with the student during lectures. Part time faculty generally advise students via e-mail. Information regarding the timetable and consultation times can be found in ÕIS or from the assistant of the Departments.
EBS DEPARTMENTS
Assistant Kadri Laar, Phone +372 6651 344, [email protected]
Here you can find the heads of the departments, please visit www.ebs.ee/en to find the most updated list of our faculty and their contact data.
DEPARTMENT OF ECONOMICS AND FINANCE (Phone +372 665 1345)
Associate Professor Andres Vesilind Head of the Department of Economics and Finance e-mail: [email protected]
DEPARTMENT OF ENTREPRENEURSHIP (Phone +372 665 1348)
Professor Tiit Elenurm Head of the Department of Entrepreneurship e-mail: [email protected]
DEPARTMENT OF INFORMATION TECHNOLOGY (Phone +372 665 1314)
Professor Peeter Lorents Head of the Department of Information Technology e-mail: [email protected]
DEPARTMENT OF LAW AND PUBLIC ADMINISTRATION (Phone +372 665 1382)
Lecturer Maarja Murumägi Acting Head of the Department of Law and Public Administration e-mail: [email protected]
DEPARTMENT OF MANAGEMENT (Phone +372 665 1346)
Professor Ruth Alas Head of the Management Department e-mail: [email protected]
DEPARTMENT OF MARKETING AND COMMUNICATION (Phone +372 6651 348)
Professor Katri Kerem Head of the Department of Marketing e-mail: [email protected]
INSTITUTE OF FOREIGN LANGUAGES (Phone: +372 665 1338)
Aet Toots Head of the Institute of Foreign Languages e-mail: [email protected]
ENGLISH LANGUAGE DEPARTMENT I AND II (Phone: +372 665 1341)
Anne Lelumees Anu Lehing Head of the English Language Department Head of the English Language Department General Language Studies Specialised Language Studies e-mail: [email protected] e-mail: [email protected]
DEPARTMENT OF SECOND FOREIGN LANGUAGE (Phone: +372 665 1341)
Sigrid Parts Head of the Second Foreign Language Department e-mail: [email protected]
OFFICE OF ACADEMIC AFFAIRS (Room 115, Mon-Fri 8.30am - 6.00pm)
The Office of Academic Affairs is there to advise the students: study consultants advise students in bachelor, master and doctoral levels in their selection of curricula and subjects; academic affairs arranges the admission process; analyses students´ studies; transfers grades; administers the study information system and issues graduation documents. At the same time the Office of Academic Affairs works closely with the faculty. Their main activities include planning and compiling timetables and exam plans, developing the study process; ordering study materials; conducting feedback; arranging the graduation process.
The study consultants are there to advise students on all issues related to their studies, from admission until graduation. Study consultant – advises students on all issues related to their studies, from admission until graduation planning your studies, compiling an individual study plan, paying the tuition, taking academic leave, going to study abroad
KAISA LINDENBURG Bachelor Studies Study Consultant International Business Administration (IntBBA, ÕBÄ) +372 665 1321 [email protected]
KARMEN AASANURM Bachelor Studies Study Consultant Entrepreneurship and Business Administration (BEB, KBE; ÕBE) Languages and Business Administration (IntBBL) +372 665 1334 [email protected]
KATRI JUSS Master Studies Study Consultant International Business Administration (MBA, MA),
Entrepreneurship (MBAev) +372 665 1320 [email protected]
MAARJA VÄRAV Admissions Specialist Master Studies Study Consultant Business Innovation (IntMBA); Cultural Management (KK) +372 665 1340 [email protected]
MONIKA SIIRAKI
Head of the Office of Academic Affairs +372 665 1337 [email protected]
KATRIN LEPA-RUBEN
Senior Specialist in Academic Affairs
+372 665 1332 [email protected]
timetables, exam schedules
study materials
HELI TEMPER Specialist in Academic Affairs +372 665 1326 [email protected]
advice to faculty
MAARJA LAOS Specialist in Academic Affairs +372 665 1333 [email protected] graduation process feedback process arrangement of make-up exams
KADRI LAAR Assistant for the Departments +372 665 1344 [email protected]
assistance to departments
advice to foreign faculty
KERSTI LUNDVER Study Consultant (Institute of Foreign Languages) +372 665 1339 [email protected] Information concerning foreign languages
Study Secretaries: help you find information related to studying, issue documents and certificates, provide information and register to exams, register and forward students’ homework to the faculty etc. issue and renew student cards of the Republic of Estonia.
KARMEN HARJU Study Secretary
+372 665 1325 [email protected]
KARIN MEIBAUM Study Secretary +372 665 1319 [email protected]
STUDY ABROAD (Room 112)
Planning, consulting and advising on studying abroad (including ERASMUS+ programme).
Sirli Kalep Susanne Söödor International Relations and Erasmus+ program specialist Alumni Relations [email protected] [email protected] Phone +372 665 1369 Phone +372 665 1369
STUDENT COUNCIL (Room 208) [email protected] ebster.ebs.ee
Read further on 46
ESTONIAN BUSINESS SCHOOL (EBS) IN HELSINKI
In 2011 Estonian Business School launched a branch in Helsinki which is located in Technopolis Ruoholahti, Energiakuja 3, Helsinki. EBS Helsinki offers a session based study programme on the Bachelor´s and Master’s level. There are currently about 200 students studying in EBS Helsinki. Even though the branch is part of the university located in Tallinn, there are some special things the students of EBS Helsinki should know.
EBS Helsinki office:
Open Monday to Friday 8-16, on Saturdays only when there are regular lectures. Address: Technopolis Ruoholahti Energiakuja 3, 00180, Helsinki Finland Phone: +358 40844 2840 E-mail: info @ebshelsinki.fi
Lecture rooms at EBS Helsinki Branch:
Kihnu - accommodating 16 Vormsi - accommodating 30 Muhu – accommodating 50 Saaremaa - accommodating 64 students.
Libraries:
EBS Library EBS Helsinki students borrow their course books from EBS Library in Tallinn; EBS Library is a special library, serving EBS students, lecturers, staff and the alumni of EBS. The collection is developed according to the needs
of study programmes and EBS scientific directions. More information on EBS Library and Online sources are available via: http://www.ebs.ee/en/library/about-the-library.
EBS Helsinki students are also encouraged to visit libraries in Helsinki:
- Helsinki university main library http://www.helsinki.fi/kirjasto/en/library-locations/main-library/
- Aalto university library http://lib.aalto.fi/en/contact/
To get a library card in Helsinki, the applicant needs to have a Finnish personal identity number and official address in Finland. The card is free of charge.
Nearby lunch restaurants - Sodexo restaurant RE5T4UR4NT HIILI http://www.sodexo.fi/ruoholahti
- Factory http://www.ravintolafactory.com/lounasravintolat/ravintolat/helsinki-salmisaari/ Public transportation
EBS Helsinki is located in Technopolis Ruoholahti in the south-western part of the city of Helsinki; the closest bus stop is Salmisaari, where buses 21V, 65A and 66A from the city centre stop. In addition, there is a bus 15 that operates between Ruoholahti subway station and Salmisaari only on weekday mornings (6:30-8:45) and afternoons (14:30-18:00).
The subway station Ruoholahti is about 10 minutes from Technopolis, close to the Ruoholahti shopping centre. The western terminal (Länsisatama) for ships and ferries is within walking distance.
Parking
There are official paid parking facilities underground and right in front of Technopolis Ruoholahti. The parking is operated by Autoparkki and the prices are: - weekdays (Mon-Fri) at 9-16 = 2,20€/h - other times = 0,50€/h - minimum payment = 0,50€
Members of Elixia sports club can park in the paid parking facility free of charge (max. 2 hours).
There is a parking garage at Hotel Holiday Inn Ruoholahti (700 metres from EBS Helsinki) (4€/h, 23€/day), and there are parking spaces in Salmisaarenranta where parking is free of charge for two hours while using the parking meter.
Benefits for EBS Helsinki Students:
The students of EBS Helsinki are eligible to the following benefits: - Support by Kela - For students living in the area of Helsinki the Helsingin Seudun Liikenne (HSL) student discount - VR and Matkahuolto student discounts - HOAS student apartments
Study loan and support to student for Finland:
Finnish students who study at EBS can receive support from The Social Insurance Institution of Finland – Kela (www.kela.fi). Kela offers three kind of financial aid for students: Study Grants, Housing Supplements and Government Guarantees for student loans. In order to get either a study loan or a state subsidy (including student support from Kela), person needs to be a full time student; to qualify for the support the following study load requirement is set by Kela - student should pass 5 ECTS points for each month. If a student does not receive the necessary amount of credit points calculated per month, she/he will have to return the support that was not covered by 5 ECTS credit points.
For more information: http://www.kela.fi/web/en/financial-aid-for-students.
Contacts
Sigrid Lainevee Heidi Peltonen Head of EBS Helsinki Study Consultant (in Helsinki) Phone: +372 665 1354 Phone: +358 4 0847 0031 [email protected] [email protected]
Tuomo Myllykangas Admissions and Communications Assistant Phone: +358 4 0844 2840 [email protected]
INFORMATION ABOUT ESTONIA AND TALLINN
Estonia lies along the Baltic Sea, just below Finland. Sweden is Estonia's western neighbour across the Baltic. Russia is to the east, with St. Petersburg just across the north-eastern border. To the south is Latvia with its capital city Riga. Tallinn, Estonia’s capital city, is only about 70 km south of Helsinki, across the Gulf of Finland. The area of Estonia is 45 227 square kilometres. Estonia is a parliamentary democracy, a country which regained its independence in August 1991 and reintroduced its own national currency in June 1992. Estonia belongs to Euro-zone from January 2011. Estonia has been one of the most rapidly reforming of the Eastern and Central European transition countries and is a member of the European Union since 1st May 2004.
LANGUAGE
Estonia's official language is Estonian, which belongs to the Finno-Ugric language group. A large part of the population in the Northern part of Estonia understands some Finnish which has made business contacts with Finnish small entrepreneurs easier. Russian, English and German are also understood and widely spoken.
PEOPLE
The population of Estonia is 1.315 million (January 2014). The population of Tallinn, the capital of Estonia, is 431 521 (July 2014).
HEALTH INSURANCE AND MEDICAL SERVICES
If you are from the European Union and you are insured in your home country, you have a right to first aid in Estonia also. The relevant card should be obtained from your home country. Other citizens should have an insurance guaranteeing that all costs related to medical treatment as a result of illness or injury during your stay will be met. Non-European union students must obtain proper health insurance within 2 months’ time frame. Information on how to obtain the required medical benefits in Estonia is provided by the officials of: Estonian Health Insurance Fund, International Relations Department Lembitu 10, Tallinn Client information line: 16363 Mon. – Fri. from 8.30 a.m. – 4.30 p.m.; calling from abroad +372 669 6630
If you need medical advice, call family practitioners information line 1220!
After you arrive to Estonia, you must register with a doctor. Please do not wait until you are ill. It is important to stress that when you choose a doctor, you should first of all check that he/she has a contract with the Fund. Otherwise you have to pay your own fees.
For registering for a family doctor you should go to the family doctor centre and fill in the application, please bring your insurance documents with you. Since the language barrier might become a problem we suggest the following doctors: AS SINU ARST Narva Road 7 Phone: +372 661 6036 Pre-registration is required at [email protected]
City tervisekliinik Address: Narva mnt 5 Phone nr: (+372) 660 4931 http://www.citytervisekliinik.ee
Ravikeskus SL meedik Address: Pärnu mnt. 48A, Tallinn Phone nr: (+372) 646 3390 http://www.slmeedik.ee
Emergency rooms:
1. Address: J. Sütiste tee 19 Info: (+372) 617 1369 Open 24h Fee: 5€ Waiting time may reach 3-6h http://www.regionaalhaigla.ee/en
2. Ravi tn 13, 10138 Tallinn Info: (+372) 620 7040 Open 24h Fee: 5€ http://www.itk.ee/en
Emergency number (police, ambulance, fire etc.) – 112.
Kaarli hambakliinik (dentist) Address: Toompuiestee 4, 10142 Tallinn Phone nr: (+372) 619 9119 http://www.khp.ee/
CURRENCY AND EXCHANGE
National currency: EUR Most of the larger hotels, stores and restaurants accept Visa, MasterCard, Eurocard, Diner’s Club and American Express. Traveller’s cheques can be exchanged in most banks but are less likely to be accepted in shops. Eurocheque is the most widely accepted travellers´ cheque, but American Express and Thomas Cook are also accepted. Banks are plentiful and easy to find in Tallinn. Most are open from 9:00 to 18:00 on weekdays, while some offices are also open on Saturday mornings. All banks offer currency exchange services. Exchange offices can also be found in larger hotels, the airport, harbour, railroad station and major shopping centres.
COMMUNICATIONS
To call Tallinn from abroad, dial your international access code and 372 for Estonia and then the telephone number. Calling abroad, dial 00 and the country code. The GSM mobile phone system is available; please check compatibility with your operator. Emergency number (police, ambulance, fire etc.) – 112.
PUBLIC TRANSPORTS, TAXIS, CAR RENTAL
Public Transport card ○ Public Transport Card is your ticket for any public transportation in Tallinn ○ Transportation is free for Tallinn’s residents ○ Get it at any R Kiosk ○ You can load a monthly ticket on there for the first month - if needed. (Tallinn is small and you can usually walk everywhere - if you live in the center) ○ Once you get your ID card just connect it with your Public Transport Card. ○ Congratulations, you won’t spend any more money on transportation! Additional information: http://www.tallinn.ee/eng/pilet/
Student Bank card (ISIC)
ISIC Student card is issued by SEB Pank and combines the functions of an international ISIC student card, an international MasterCard debit card and a single ticket in the public transport. You can apply for the card in every SEB branch office. In order to apply for a card, you should take along: ● an identity document (passport, ID-card or driver’s licence) ● coloured photograph in a format suitable for documents ● valid student identification card (if not available, verification of student status from the EBS Study Department, room 115) In order to receive your card, take along: ● an identity document (passport, ID-card or driver’s licence)
● a valid student identification card (if not available, verification of student status from the EBS Study Department, room 115)
Public transport in Tallinn begins at about 6am and continues until midnight. You can buy tram, bus and trolley-bus tickets from the driver. You can also buy a monthly pass, valid on almost all buses, trams and trolley buses. More information: http://www.tallinn.ee/eng/Public-transport-tickets
Foreign students can use the benefits with the following documents as of 1st January 2013:
Student card issued in the Republic of Estonia, that matches RFID technology (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database); issued for matriculated EBS students only. personalized Smartcard with a personal identity document to purchase e-tickets (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database), identity document of the Republic of Estonia (ID-card to purchase ID-ticket (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database) or
student card, issued by the Republic of Estonia or equivalent ISIC Student card or Swedbank Tudengikaart (Student Card) when purchasing ticket from a driver of public transport vehicle. Will be issued from your home university (in case of ERASMUs exchange students) or in Tallinn ISIC card office.
Taxis differ in comfort and price, but each taxi should have a meter. More information at http://www.tallinn.ee/eng Still, by western standards, taking a taxi is quite inexpensive in Tallinn. A wide range of international car rental companies has representations in Tallinn. Information can also to be found on the following websites: http://www.tallinn.ee/eng http://www.tourism.tallinn.ee/eng
Simple suggestions
Estonia is an awesome country to explore and to live in. But as everywhere, there are a couple of unique rules and traits you need to know to make your life easier (and a lot cheaper). Stop at red lights – or at least look out for police before you ignore them. Adapt to Estonian fashion – wear a reflector. Be aware of taxi drivers – get Taxify or Uber. Look behind the surface – make Estonian friends. Make your lecturers happy – check the Manual of Writing Style.
Estonia is small – EBS is even smaller. The fact that everybody knows everybody in this tiny country and most of them are related somehow is one thing. A university with only 1500 students is the other thing. You will see the same people all the time. Your teachers will most likely know your name and realize if you are not
in class. So make sure to talk to people. Tell lecturers if you can’t make it to class. Let them know if there is a problem. If you are not sure about something, your buddy will try to help you. There’s the International Club. And Student Council.
Where should I shop?
€ - the most budget friendly places to go that will not steal all of your money €€ - if you want to spend a bit but not go full out €€€ - aka da fancy-schmancy stores Food
€ - Rimi, Säästumarket, Prisma, Maxima €€ - All the smaller stores, Selver €€€ - Solaris, Kaubamaja food store, Stockmann
Shopping malls
€ - €€ - Viru keskus, Ülemiste keskus, Kristiine keskus, Mustamäe keskus, Rocca al Mare keskus, €€-€€€ - Stockmann, Kaubamaja, Foorum, Solaris, Sfäär
Furniture, DIY and additional stuff you might need around the house
€ - Jysk, Tiger, Koduextra, Novalux €€ - K-Rauta, Bauhaus, Bauhof €€€ - Espak
Local designers and cool underground stuff
Local design shops -Tali, Telliskivi Loomelinnak (lots of different cool shops together), Pillezoo, Homeart Cool Designers - Krõõt Kukkur, Nulku, Pillezoo, Mokoko, Ööloom
Where can I do sports? Reval sport Aadress: Aia 20, 10111 Tallinn www.revalsport.ee
Myfitness MyFitness Rocca al Mare Haabersti 5, Tallinn 13516 MyFitness Viru Viru väljak 4, Tallinn 10111 MyFitness Kristiine Tulika põik 3, Tallinn 10613 MyFitness Lasnamäe Virbi 12, Tallinn 13629 MyFitness Solaris Estonia pst. 9 Tallinn 10143 MyFitness Postimaja Narva mnt 1, Tallinn 10111 MyFitness Viimsi Sõpruse tee 15, Haabneeme, Viimsi vald 74001 MyFitness Mustamäe Tammsaare tee 104a, Tallinn 12918 Meriton Paldiski maantee 4, 10137 Tallinn
Parcel
Post Office - Postimaja Narva mnt 1 10111 Tallinn Phone nr – (+372) 661 6616 Shipitwise.com for good value package sending
Where to eat?
€ - very cheap for your broke ass, you are not gonna regret next morning after clubbing €€ - also very afforddable €€€ - a bit more pricy, very good food €€€€ - places to go when your parents come to visit
Cheapest restaurants and price range
Kompressor - pancakes, best after hangover € Dubliner - Irish pub, football playing 24/7 €€ Must Puudel €€ Restoran NO99 - €€ Katusekohvik (Roof top cafe) - also has sushi and shisha €€ Popular - also has shisha €€ Peps - very good waffles €€ Sushi plaza - very affordable €€ Tokyo 55 - most amazing sushi take away shisha place with best prices € Taco - when you are drunk € Loca - also has shisha (when you are drunk) € Shimo €€ Frank €€ Livingroom - student restoran € August €€ Klaus €€ Uulits - best burgers in town € Toits - homy food €€
For funkiest restaurants visit Telliskivi
Kivi, paber, käärid €€ F-hoone €€ Lendav Taldrik - Indian €€ Trühvel €€€ Kukeke €€€ Reval Cafe €€ Konteiner €€ Boheem ja Boheemi Pizza €€ La Tabla €€ Kalamaja sushi €€ Foody Allen €€
Where should I party?
Bars (and addresses) Shooters - Vallikraavi 4 Labor – Suur-Karja 10 Nimeta - Suur-Karja 4 Red Emperor - Aia 10 Noku - Pikk 5 Kelm - Vene 33 Paar veini - Sauna 1 Pudel baar - Telliskini 60a Noorus - Lai 10 Levist väljas - Olevimägi 12 Valli baar - Müürivahe 14
Clubs (and addresses)
Club Prive - Harju 6 Club Studio - Sauna 1 Münt - Müürivahe 22 Vabank - Harju 13 Hollywood - Vana-Posti 8 Venus - Vana-Viru 18 Lekker - Vabaduse Väljak 10 Erinevate tubade klubi - Telliskivi 60a Punane maja - Telliskivi 60a
Club Butterfly - Estonia puiestee 1 Sinilind - Müürivahe 50 Von Krahl - Rataskaevu 10 Lounges (and addresses)
Butterfly lounge - Vana-Viru 13 Deja Vu - Vana-Viru 8 Komeet - Estonia pst 9 Frank Underground – Sauna 2 Rooftop Bar - Estonia pst 9 Deja Vu - Vana-Viru 8 IO lounge - Narva mnt 63
Shisha (and addresses)
Popular - Vana-Viru 6 Katusekohvik - Vana-Viru 13 Loca - Tatari 1 Vesipiibukohvik - Tatari 1 Hookah Palace - Roosikrantsi 3
Cinemas (and addresses)
Solaris kino - Estonia pst 9 Coca cola plaza - Hobujaama 5 Mustamäe keskus - A. H. Tammsaare tee 104a Artis - Estonia pst 9 Viimsi kino - Randvere tee 11 CAFES (and addresses) Caffeine - Harju 3, Narva mnt 2, Tatari 9, Vana-Viru 14, Mündi 3 Frank - Sauna 2 Coffe In - Estonia pst 9 Epic Coffee - Müürivahe 36 Gourmet Coffee - Pärnu mnt 15
Cool paces to go when there is a party (and addresses)
Pada - Kalasadama 6 Kultuurikatel - Põhja pst 27a Punane maja - Telliskivi 60a Erinevate tubade klubi - Telliskivi 60a
Vocabulary
Hello - Tere Good morning/afternoon/evening - Tere hommikust/päevast/õhtust Good bye - Head aega See you tomorrow - Homme näeme/Homseni See you later - Pärast näeme Good night - Head ööd Thank you - Aitäh You’re welcome - Palun How are you? - Kuidas läheb? I’m doing fine - Mul läheb hästi/normaalselt Bon appetit - Head isu What’s your name? - Mis su nimi on? My name is... - Minu nimi on… 1,2,3 - Üks, kaks, kolm Yes - Jah No - Ei Excuse me - Vabandage Cheers/Bless you, health for you, sex for me - Terviseks, tervis sulle, seks mulle I love you - Ma armastan sind
I like you - Sa meeldid mulle Would you like to dance? - Kas sa sooviksid tantsida? Can I buy you a drink? - Kas võin sulle joogi osta? One beer please - Üks õlu palun Bus stop - Bussipeatus Normal - Normaalne Cool - Lahe Girl - Tüdruk Boy - Poiss
Try to pronounce: Kuuuurija Pagaripiparkook Kummikutes kummitus kummitas kummutis Jää-äär
Our contacts:
Estonian Business School Lauteri 3 10114 Tallinn Estonia +372 665 1325 http://www.ebs.ee/en
Ms Maarja Värav (room 115) Admissions Specialist / Master Study Consultant Phone: +372 665 1340 [email protected]
Ms Kaisa Lindenburg (room 115) Bachelor Study Consultant Phone: +372 665 1321 [email protected]
Ms Karin Meibaum (room 115) Study Secretary Phone: +372 665 1319 [email protected]
Ms Liisa Maide (room 208, Student Council room) Head of International Club Phone: +372 665 1365 [email protected] [email protected]
THE LIBRARY AND THE READING ROOM
EBS Library is the best economics and business library in Estonia for lecturers, students, personnel and alumni of EBS. Taking into consideration the ever evolving information needs, the library develops and acquires new stock according to EBS’ main fields of study – management, entrepreneurship, economics and marketing. The library provides its readers with the following services: use of the reading room and individual study room, databases and computers; lending of books; information services; printing, scanning and photocopying. The library systematically holds orientation meetings for first year students and those writing their theses on how to use the databases of EBS library and other search possibilities. The library registers users by means of their ID-card or student`s card. The library holds the main stock and lends other reference books. Textbooks are lent for one semester, others for a shorter period. In case the lender fails to return the book on time, he/she has to pay a fine for the delay, as
stipulated in the Rector’s order. In the event the library is closed, the student may also return the book in the reading room or to the box for returned books near library on the 1st floor, room 118. The reading room holds reference books, dictionaries and Bachelor´s, Master´s and Doctoral theses defended by the EBS students which have been graded “A” over the past three years. The reference books in the reading room are lent selectively and only overnight or for the weekend. The following databases can be accessed from outside EBS local network through ÕIS http://ois.ebs.ee/ and through EBS network. Business periodicals database ABI/INFORM Global on ProQuest Direct permits access to 3500 electronic journals, dissertations, conference papers and contains full text articles in the fields of economics, entrepreneurship, management, marketing, law, etc. http://search.proquest.com. EBSCO full text databases contain over 21,000 electronic journals, newspapers, reference books and videos in the fields of economics, social studies and humanities http://search.ebscohost.com. eBook Business Collection (EBSCOhost) permits access to e-books on economics, management, entrepreneurship, marketing, finance, etc. http://search.ebscohost.com. Thomson Reuters Eikon provides access to trusted news, data and analytics of various companies.
OPENING HOURS
Library (Phone +372 665 1307) – 1st floor, room 118 From Monday to Friday 10 a.m. – 6 p.m.
Reading room (Phone +372 665 1308) – 5th floor, room 501 From Monday to Friday 9 a.m. – 8 p.m.; Saturday 11 a.m. – 4 p.m.
E-mail: [email protected]
IT-FACILITIES
USER ACCOUNTS AND E-MAIL ADDRESSES
Every student is entitled to have his/her own user account (username and password). At the beginning of a new study year first-year students are provided with this automatically. At other times please contact the IT service in room 210a. To acquire an e-mail address ending in ebs.ee, please apply to the IT service in room 210a. EBS mail server operates with a web based client (https://mail.ebs.ee) and with a local mail client, may be configured in a laptop or home computer (e.g. MS Outlook for the particular job).
VALIDITY
Students’ EBS-based user accounts and e-mail addresses are usable and accessible until graduation. In case of dismissal from the university your account will be closed immediately.
PRINTING
Students have the possibility to print the materials either in EBS general or Wi-Fi network. While working in EBS Wi-Fi network, the student has the possibility to use EBS printers available in computer classes. Printouts can be retrieved during the time the computer classrooms are open. While printing in the EBS Wi-Fi network there are two possibilities - to install the respective printer (you will find the instructions in ÕIS) or send the document over the e-mail. The e-mail address is found near the printer. Printing is available only within the coverage area
of EBS Wi-Fi. All EBS students have a printing limit of 300 pages per semester. Use your limit reasonably. If a lecturer has provided power point slides in ÕIS but does not distribute them during the lecture, it is wise to print them with 2, 3 or 6 slides per page. If your printing limit is used up, you must apply to the Study Department with a good reason for a larger limit.
USING YOUR MOBILE PHONE TO READ E-MAILS
Students who have arranged their e-mails to be read on the mobile phone can access their e-mails in their inbox by phone.
COMPUTER CLASSROOMS ARE OPEN:
Working days 8 a.m. – 9.15 p.m. Saturdays 9 a.m. – 2 p.m.
Computer classrooms are located in rooms 210, 217. In room 210 there is constant surveillance and technical support. In case a technical problem occurs while you are working on the computer, please approach the IT personnel in room 210 behind the glass-panelled door. Occasionally lectures may take place in computer classrooms. During this time other students cannot use the computers in that particular computer room. The schedule of lectures and consultation times taking place in computer classrooms is on the door of every respective computer classroom. For the rest of the time priority is given to students who wish to use the computers for studying purposes - i.e. those who play computer games or chat may have to leave. Connecting a personal computer into EBS local network is forbidden anywhere on EBS, instead use the Wi-Fi.
ACADEMIC CALENDER 2016/2017 Autumn 2016 August 1 Deadline for declaring subjects for autumn semester 2016 August 1 Deadline for declaring the final exam for autumn semester 2016 August 15 Deadline for submitting PhD students´ evaluation reviews August 25 Determination of student status, calculation of study load August 31 Opening ceremony of the study year August 31 „Orientation Day” for ERASMUS students August 31 Orientation meetings for first year bachelor students September 1 Beginning of autumn semester August 31 – September 2 Orientation meetings for first year master students September 15 Presenting academic work for EBS Students´ paper competition September 19 – September 23 Final exam information meetings September 25 Deadline for awarding the autumn semester scholarships September–January Period of applying for the need based study support www.eesti.ee October 24 – November 4 Final exam consultations November 5 – 6 or 12 – 13 Pre-defence of final theses in Helsinki November 7 – November 11 Pre-defence of final theses in Tallinn November 21 – November 23 Written final exams November 23 – November 25 Oral final exams November 28 – December 2 Defence of final theses December 8 Graduation Ceremony December 15 Deadline for declaring the final thesis for spring semester 2017 December 22 End of autumn semester lectures December 23 – December 31 Christmas Holiday
Spring 2017 January 2 – January 20 Examination session January 15 Deadline for declaring subjects for spring semester 2017 January 15 Deadline for declaring the final exam for spring semester 2017
January 23 – February 12 Autumn semester make-up exams January 27 „Orientation Day” for ERASMUS students January 30 Beginning of spring semester February 13 – February 19 Final exam information meetings February 25 Deadline for awarding the spring semester scholarships February–May Period of applying for the need based study support www.eesti.ee March 1 Deadline for applying for exchange studies abroad April 3 – April 16 Consultations of final exams in Tallinn May 12 – 13 or 19 – 20 Pre-defence of final theses in Helsinki May 15 – May 19 Pre-defence of final theses in Tallinn May 22 – May 24 Written final exams May 24 – May 26 Oral final exams May 20 End of spring semester lectures May 31 Deadline for declaring the final thesis for autumn semester 2017 May 22 – June 16 Examination session June 5 – June 9 Defence of final theses June 15 Graduation Ceremony June 17 – August 31 Summer holiday August 1 Deadline for declaring subjects for autumn semester 2017 August 1 Deadline for declaring the final exam for autumn semester 2017 August 1 – 14 Spring semester make-up exams
CURRICULA, SUBJECTS
The study process is organised according to the Academic Regulations and syllabi. Academic Regulations can be found in the current Student Guide and on the EBS homepage.
The curriculum is the main document, which establishes the study objectives, learning outcomes, structure of studies, list and volume of studies in credit points, options and conditions, requirements for enrolment and graduation, the main language of instruction and the other languages of instruction necessary for the achievement of learning outcomes and nominal study period. Curricula are available in ÕIS. The curriculum has been divided into core subjects, specialised subjects, electives and optional courses. The subjects in the study plan are mandatory. The proportion of respective subjects may vary according to each year’s study plan. As a rule the first study year covers core subjects. A student may choose an optional or an elective subject in the 2nd academic year. Students of Bachelor Studies of International Business Administration have to choose a specialisation in their 2nd academic year. Master students will choose their major already when entering the university or at least at the end of the first semester.
A compulsory subject is a subject that must be taken in order to complete a curriculum. An elective course is a subject from the block of electives, which must be taken within the volume established in the curriculum. Curriculum-based electives are compulsory. An optional course is a subject chosen freely from the study plan for a given semester and may have no relation to the core course. While choosing an optional course, the student must bear in mind that he or she needs to have passed the prerequisite subjects. Optional courses may be taken from other universities’ accredited curricula. The volume of the taken optional courses should be not less than the prescribed volume in the curriculum. Optional courses are included in the tuition fee if declared during the designated semester. In case the student wishes to declare optional courses in addition to the nominal programme during a semester other than the designated one, the price will be credit-point-based.
The volume of the courses is measured in ECTS. 1 ECTS = 26 hours of work by a student (both lectures and independent work).
SYLLABUS
A syllabus is prepared for each subject in accordance with the objectives of the course. The syllabus is a detailed description of a particular subject including the official name of the subject, the code and the volume of the subject, and the study prerequisites (i.e. the subjects which are prerequisite for studying a certain subject), the time schedules for lectures and practices and the list of topics to be covered, the time schedules and description of topics of independent assignments, the forms of testing knowledge, the grading criteria, the list of the basic study literature. The syllabus is available in ÕIS under the course´s study materials.
LEARNING OUTCOMES
The goals of the curriculum, module and course are defined as learning outcomes. Outcome-based studies are student-focused and the student’s purposeful learning plays the central role (unlike in input-based studies where the emphasis is on teaching and the contents thereof). Learning outcome means the knowledge, skills and attitudes obtained in the course of learning and the existence and level of attainment of which can be attested and evaluated. Learning outcomes are described at the minimum level required to complete a curriculum, module or course. The attainment of the learning outcomes at a level exceeding the minimum is differentiated by evaluation. Evaluation of learning outcomes forms part of the learning process, during which the level of acquired knowledge and skills of a student is evaluated on the basis of specific evaluation criteria regarding the learning outcomes described in the curriculum. The evaluation methods and criteria are described in the syllabus.
NB! If you familiarise yourself with the learning outcomes and evaluation criteria as soon as a course starts, you will better understand what to focus on and what the teacher will take into account upon evaluation.
INTERNSHIP
The aim of internship is to obtain actual working experience in the studied field and to complete the acquired theoretical knowledge. During internship the student gets acquainted with the activity, structure and business logic of the studied company. The student examines the documents, interviews the workers, observes and asks questions, uses the opinions of professionals and summarises the collected material. The student makes a written report on the internship and later defends it by the means of a presentation. A student himself according to the objectives of the concrete internship can select the place of internship. Internships generally take place in between 2nd and 3rd academic year. The content and arrangement of internship is outlined in the Internship Regulations, which is available in OIS under the link Good to know→ Collective study materials→ Internship Students who have extensive experience in the respective field may apply to complete the internship via APEL, Accreditation of Prior and Experiential Learning. NB! For more information about job and internship offers in Estonia tudengiveeb.ee/en (Studentweb)
Internship abroad with Erasmus+ programme see more in Studying abroad section page 41.
Tudengiveeb.ee
Estonian student and employer information portal that gives practical advice regarding studying, living and working in Estonia and provides the users with information about job and internship offers. There are also Finish language portal sharing trainee and internship offers https://atalent.fi/en/ and portal finding internship opportunities in Europe https://eurasmus.com/en/europe-internships/
In EBS you are welcome to turn to Kadri Osula with questions regarding career advice. Room 110, phone: +372 665 1386, e-mail: [email protected]
FULL TIME, PART TIME, EXTERN STUDIES
Each curriculum has a designated nominal study period - in bachelor studies the nominal study period is 3 years (except for distance study groups, where it is 3.5 years). In master level, the nominal study period is 2 years (except for distance studies where it is 2.5 years).This is important to know when applying for a study loan – banks only take into account the nominal study period and give you study loan for 3 years in BA level and 2 years in MA level. In order to graduate from university within the nominal study period, student should always take approximately 30 ECTS each semester. In other words, student should take all the subjects planned for the study group. This selection of courses is referred to as “the package” – if you declare exactly these foreseen courses, it is guaranteed that the timetables and exam dates will not overlap. In addition to that, it is also the cheapest option – declaring the nominal “package” is always cheaper than combing courses from different years. The study load is divided so that each year the students take 54-60 ECTS which is optimal. The fewer subjects student takes each semester the longer entire study period will be. So if the main goal is to finish studies within the nominal study period, student should always declare the package courses.
Student can choose whether to study at EBS as a full-time student, part-time student or extern. After being admitted to EBS, study consultant will help to decide what the best options. The estimated volume of one academic year is 60 ECTS. The study load is determined in the summer, between two study years in the following manner:
Full time student: has completed 75–100% of the prescribed volume of studies each year (45-60 ECTS per academic year) Part time student has completed 50–75% of the prescribed volume of studies each year (30-44 ECTS per academic year. Extern has completed less than 50% of the prescribed volume of studies each year. Extern is not a student, but allowed to complete a curriculum, incl. to take exams, defend a thesis or take a final exam.
Full time student Part time student Extern 75–100% of the volume of the 50–74% of the volume of the 3–49% of the volume of the study study program by the end of the study program by the end of the program by the end of the study study year (at least 45 ECTS)* study year (30–45 ECTS)* year (less than 30 ECTS)* May apply for study loan** May apply for study loan** —
Has governmental health Has governmental health — insurance ** insurance** May ask from employer for May ask from employer for May ask from employer for study leave ** study leave** study leave** May apply for student card** May apply for student card** — * – the volume of ECTS may vary among different study programs. Nominal programme for each semester is set by study programme ** – applicable for Estonian students
Example: If you collected 43.5 ECTS during the first study year => you will be a part-time student next study year If you declare a larger study load in the second year and collect at least 90 ECTS by the end of the second year => you will become a full-time student again
Students who completes less than 50% of the volume of the programme, will be expelled by rector’s decree and they may continue studies as extern. For studies as extern bilateral contract will be signed.
STUDY INFORMATION SYSTEM (ÕIS)
All study-related information can be found in the EBS web-based study information system ÕIS which can be accessed via the following link: http://ois.ebs.ee. ÕIS contains all operative information, e.g. curriculum, timetable, grades, syllabi, list of your course mates, exam schedule and registration to exams, faculty contacts, accounting information, invoices etc. Personal information in ÕIS can be accessed only with a password, which is provided by the IT department before the beginning of your studies. The IT crew is in room 210, [email protected] turn to them if you have any problems entering ÕIS.
The fastest way to get accurate information is to receive it through ÕIS. Students are recommended to redirect ÕIS messages to their e-mail by ticking the respective box. Click on Settings ->
The contact information of every student are in ÕIS (click on My data-Settings). Update your contact details whenever these change. If you fail to do so you may lose important information. ÕIS shows every student’s personal timetable according to the subjects that the student has chosen. Lectures, consultation times and exams are marked in different colours. All changes made by the Office of Academic Affairs are instantly visible for students in ÕIS. All changes are accompanied by a message. (NB! Redirect messages onto your e-mail!)
The main information about each course (deadlines, literature, grading system etc.) is written down in the syllabus) available in ÕIS. Lecture slides, homework assignments and supplementary reading material is also available in ÕIS, under the link “study materials” under every course. In case the lecturer hands out photocopies of the study materials in the class in which you were not able to participate, you will find your copy in study materials box in the academic affairs office (right by the entrance, shelves on your right) or in ÕIS. Do not hesitate to ask your classmates. Graded homework with comments from the lecturer can be found in the same boxes. The academic affairs office has a general notice board as well as notice boards for different study programmes. These include all necessary information. Changes concerning studies and other news are also posted to the notice boards.
General and updated information about EBS is available in the Student Guide which is found on the EBS homepage.
Student advising concerning internship positions, job vacancies etc. is provided also by Student Web.
Academic Regulations can be found in the current Student Guide and on the EBS homepage. The regulations state the most important study regulations and are absolutely essential to read and understand.
NB! As a student, you must know the Academic Regulations and be aware of any amendments to them.
DECLARING COURSES
The students are obliged to declare courses by August the 1st for fall semester and January the 15th for spring semester. The declaration have to be compiled in the study information system ÕIS. The curriculum serves as the basis for compiling the declaration. The curriculum can be found in ÕIS as well as in the study contract. ÕIS offers automatically the package-based timetable to all students. - If you declare courses following the nominal programme, all you need to do is select the optional courses and foreign language(s). - If you choose an individual study plan, delete all those subjects on the declaration which you do not wish to take and add the desired courses from other groups´ timetables by using the search engine. - If you want to follow an individual study plan and declare courses intended for different groups, you MUST make sure that there are no overlaps in the timetable.
You can change the declaration until 6th week and only up to 6 ECTS. It is therefore important to carefully examine the declaration before you confirm it. The declaration must be confirmed by the student in ÕIS. Confirmation stands for the signature of the student: - The confirmed declaration serves as the basis for compiling the invoice(s) for the tuition fee. - The courses declared must be passed during the semester.
- Terms of termination of courses are set by study contract: - Giving up declared courses on the first week of the semester a refund 100%; - Giving up declared courses up to 4 (four) weeks of the semester a refund 70%; - Giving up declared courses up to 6 (six) weeks of the semester a refund 50%;
- Giving up the declared subject(s) that start in the second half of the semester and the student has informed EBS thereof in writing at least seven days before the beginning of the lecture, a refund of 90% of the cost of the subject(s).
In order to be a full-time student you must declare at least 75% of the nominal study programme. Freshmen’s’ first semester’s courses will be declared by study consultant. From second semester student has to declare courses by him(her)self.
TERMS:
Declaration – registration to subjects/courses Individual study - declaring the semester studies differing from nominal studies Nominal study plan – characterises the time and form of undergoing the curriculum, the subjects of which are spread across semesters Full-time student – the volume of declared subjects is at least 75% of the group´s standard programme Part-time student – the volume of declared subjects is 50-75% of the group´s standard programme Extern - the volume of declared subjects is less than 50% of the group´s standard programme
FOREIGN LANGUAGE RULES
GENERAL RULES
There are three different grades: - semester grade - exam grade - total grade. An “F” at the exam stands for an “F“ as the total grade. An “F” for the semester may be compensated for with a proportionally higher grade at the exam. An “F” at the exam may be improved at the re-sit exam on a fixed date provided. In case the exam and semester grades are both “F”, the student will have to repeat the whole course.
PARTICIPATION
Please bear in mind that active participation accounts for up to 10% of your semester grade depending on the individual course outline.
HOMEWORK AND TESTS
In case you miss a class, it is your responsibility to acquire the missing information from your fellow students. Exchange telephone numbers with your course mates. Why not compile a small group consisting of two or three fellow students? Homework has to be presented and tests taken on time – there are no re-sit tests! – unless you present a doctor’s certificate or an official document stating the reason for your business trip. The deadline for homework is 7 days from the day the assignment was given. If you present homework later than the deadline, you will lose 5% of the homework grade for every elapsed day.
EXAMS
The times for the main exam 1, main exam 2 and re-sit exam will be set out. One exam can be taken twice (only if you take main exam 1 or main exam 2). If you have failed the exam once, you have another chance on the date fixed for the re-sit exam. If you fail for the second time, you will have to repeat the whole course. However,
if you take the exam for the first time on the day of the re-sit exam, it will be your only chance to score a positive result.
RE-SIT EXAM
All students must register beforehand with the Institute of Foreign Languages or Study Department. The fee for the re-sit exam (EUR 50) can be paid in the Accounts Department and the receipt must be taken along when going to take the exam. The exam fee can also be transferred to the EBS current account. If you decide to transfer the exam fee electronically, please mark in the details the name of the exam that you are paying for. Payment can be checked both by the Institute of Foreign Languages and by the student in ÕIS. The final grade for the semester or total grade that is written on the academic certificate is calculated on the basis of semester results (tests, homework etc.) and the re-sit exam.
EXEMPTION EXAM
Those students whose English language level is high enough not to participate in language classes can apply to take an Exemption Exam to waive language classes. The eligibility level for this examination is 9-10 points scored at the entrance exam. The Exemption Exam takes place twice a year: in mid-September and in mid- February. If the student receives a positive grade then he/she does not have to attend any English classes in his/her programme. A positive grade means that the sum of the results for the written and oral exams is at least 81%. According to the result the student receives A or B for the corresponding English courses. The Exemption Exam is based on the textbooks used in the study programme. More detailed information about the textbooks will be received from the Study Consultant of the Institute of Foreign Languages on registration for the exam. The Exemption Exam consists of two parts – written and oral. The written part lasts for 4 academic hours and accounts for 75% of the total exam grade. The oral part takes place on a fixed date after the written exam and accounts for 25% of the total grade. The fee for the Exemption Exam is EUR 50.
SKIP EXAM for Exchange Students
The following rules apply to students who have studied abroad as exchange students.
To make up for o Bachelor’s studies: o Business English Intermediate I o Business English Intermediate II o Business English Advanced I o Master’s studies: o English for Business Communication I o English for Business Communication II o Academic and Business English o the student has to take the written exam (75% of the exam grade) of the respective semester and in addition an oral exam (25% of the exam grade). In order to pass the student has to score at least 71% in total. To make up for Business English Advanced II the student has to take the final Business English exam. The exam consists of an oral part based on Business English Intermediate I, II and Business
English Advanced I,II (25% of the exam grade) and a written part (75% of the exam grade). In order to pass the student has to score at least 71% in total. Bachelor students in distance studies programmes (in Tallinn and Helsinki) - to make up for Business English Intermediate I, Intermediate II, Advanced I or Advanced II the student has to take the written exam (75% of the exam grade) of the respective semester and in addition an oral exam (25% of the exam grade). In order to pass the student has to score at least 71% in total. The student has to inform the Foreign Language Institute of the wish to take the skip exam in the beginning of the semester so in case of failure the student would still have a chance to join a language group.
The Skip Exam takes place each semester on the day of the English language make-up exam.
COMPLAINTS AND PROBLEMS
All the decisions related to language classes are made at the Institute of Foreign Languages on the 5th floor (room 504). If something is wrong, please let us know. Please contact your English Language lecturer. If he/she cannot help, turn to the Study Consultant at the Institute of Foreign Languages (Kersti Lundver). If she cannot help you, talk to the Head of the English Language Department (Anne Lelumees; Anu Lehing). If they are unable to help, contact the Director of the Foreign Language Institute (Aet Toots). In case none of these people is able to help, the problem must be taken to the Vice Rector for Studies.
HOME ASSIGNMENTS
Guidelines and deadlines for submitting homework can be found in the syllabus of every course (available in ÕIS). Homeworks have to be uploaded to study information system OIS or submitted to a mailbox behind the academic affairs office door.
The mailbox will be emptied every workday morning at 9am. All submitted home assignments will be registered with last workday’s date. Registration will guarantee that paper will be delivered to the lecturer. Home assignment have to be formatted on the bases of the EBS Manual of Writing Style, available in ÕIS. My Stuff-> Collective study materials. On the front page you have to mark: title of the subject, name of the lecturer, your name, your group name, title of the home work
Please keep in mind that in addition to the date, lecturers sometimes also require homework to be presented by a certain time – homework which is presented after the deadline may not be accepted or receive a lower grade (see respective syllabus). In order to avoid misunderstandings, please keep electronic versions of all homework. Information on grades/results is not given by telephone or e-mail. The results are entered into ÕIS by the lecturer. As a rule, lecturers have between 10 and 15 days to check homework.
UPLOADING HOME ASSIGNMENTS TO OIS
The student must log in to OIS with his/her username and password. Click on “My data” and go to “Upload Written Assignments“.
The assignment must be uploaded according to the name of the course. It is crucial that the correct course is chosen because that connects the uploaded assignment with the chosen course. Only files with certain file extensions can be uploaded - doc, docx, xsl, pdf etc. In order to upload the file, use browse function. Only the title of the file can be changed after it has been uploaded.
EXAMINATIONS
The study process is organised according to the Academic Regulations and syllabi. The Academic Regulations is available on EBS homepage and in the Student Guide. It is up to the student to get acquainted with the study regulations. A syllabus outlines the study prerequisites, the course schedule, the time schedules and description of topics of independent assignments, the forms of testing knowledge, the grading criteria, and the list of the basic study literature. The syllabus is available in OIS.
Every subject ends with an examination or exceptionally with pass-fail evaluation. The main exam 1 is obligatory and all course participants are automatically registered for this exam. If student knows beforehand that he/she cannot take the main exam 1 he/she must remove his/her name from the first exam record and re- register to the main exam 2. This can be done in ÕIS only up to 2 days before the first exam. If student fails to re-register to the exam 2 and do not show up to the first exam either, the grade will be an F. In case of failing an exam, student can take the make-up exam at the end of the semester. The make-up exam fee is 50 EUR and you can register for the make-up exam only through the Academic Affairs Office after paying the fee. A student who has notified his or her absence from both main exams does not need to pay the make- up exam’s fee.
Each exam can be taken only twice: at the main exam (1 or 2) and at the make-up exam. The fee for the make-up exam must be paid to EBS bank account. To identify your payment, you must write on the payment form your name and the subject you are paying for e.g. John Smith – Foundations of Economic Studies, make-up exam fee. Whether or not the fee has been paid can be verified by the Academic Affairs Office as well as by the student via ÕIS. In case the student fails the exam and all three possibilities to take the exam have already passed the student must declare the course again. This means that the student must take the subject again and also pay for it again by credit point. Make-up exams take place after the exam session, directly before the beginning of the following semester. Exam schedules can be found in ÕIS under the link “Exams”.
The lowest possible percentage for passing the course is 51% out of 100. The grading system of the course, weight of interim results, test dates and homework deadlines can be found in the course syllabus. There are courses for which a positive exam result (at least 51%) is needed for passing the course – even if the interim results (homework, tests, presentations, group works, etc.) would give enough points to pass the course, a negative result in the exam means failing the course. Sometimes it could also be the other way around – student is not allowed to take the exam unless all HW-s and tests have been taken and/or submitted. This is why it is extremely important to read each course´s syllabus at the very beginning of the course. For some courses (mainly in the daytime study form), participation in lectures or seminars accounts for a percentage
of the total grade. This applies especially for language courses – it is impossible to get a positive grade if you are absent from 1/3 of the lessons.
Consistent work during the semester guarantees success in exams.
ACADEMIC FRAUD
The purpose of studying is to obtain knowledge and skills and to develop. Cheating in an exam and asking fellow students for help or submitting someone else’s paper in your name is unacceptable at the university and may result with expelling from students register. In the academic world it is important to acknowledge other people’s knowledge and discoveries. Publishing another person’s writings or part of them in your name and presenting other people’s research findings in your name without referring to the source is creative theft or plagiarism. In the event of academic fraud, the student gets warning or will be expelled from students register. The author of a work is responsible for avoiding plagiarism. Therefore the student must know the rules applicable to using sources. The Manual of Writing Style is available in OIS and on our website.
NB! EBS Code of conduct you can find in appendix 2 of the student guide.
TUITION FEE
1. For the nominal programme: 1.1 Bachelor´s Studies:
- International Business Administration full time studies in English per semester EUR 2040 - Languages and Business Administration full time studies in English per semester EUR 1920
Tuition fee in EBS Helsinki - International Business Administration full time studies in distance study form, in English EUR 2810
1.2 Master’s Studies: - MBA evening studies tuition fee per semester EUR 2250 - MBA distance studies tuition fee per semester EUR 1395 - MBABI distance studies fees EUR 4000/3500/3500/1000 - MA120 tuition fee per semester EUR 2070 - MA60 tuition fee per semester EUR 2070
Tuition fee in EBS Helsinki - International Business Administration MA120, in distance study form, in English EUR 3300
1.3 Doctoral Studies: non-EU total EUR 3900 EU supervising fee EUR 750 1 ECTS credit point EUR 50
2. For those following an individual or special programme: 2.1 Bachelor´s Studies: - price per credit point in daytime study form in Estonian EUR 65 - price per credit point in daytime study form in English EUR 75 - price per credit point in evening studies (in Estonian) EUR 63 - price per credit point in distance studies (in Estonian) EUR 47 - price per credit point in distance studies (in English, in EBS Helsinki) EUR 105
- Bachelor thesis in Tallinn EUR 540 In Helsinki EUR 770 - Final exam in Tallinn EUR 415 In Helsinki EUR 615
2.2 Master’s Studies: - price per credit point in evening studies EUR 78 - price per credit point in distance studies EUR 73 - Master´s Thesis EUR 840 - fee for declaring/passing Master´s Thesis for the second time EUR 50.
Students paying in two or more instalments will have to pay 35 EUR extra.
For those following an individual study programme (by combining one´s timetable from courses delivered to different study groups), the tuition fee is calculated on the basis of credit points. If to declare one subject up to 6 ECTS in addition to the nominal programme (e.g. a course student did not manage to take last semester/year), the tuition is formed as follows: nominal package price + the price of the subject based on the price of a credit point in the respective study form. If to declare one subject less than the nominal programme, the package price will remain the same, except in case the volume of the package is less than 27 ECTS then it will be calculated on the basis of credit points.
Example of international business administration daytime programme You wish to declare the nominal programme for a semester, the volume of which is 31.5 credit points, but you have already passed a 3 ECTS subject, which is included in the timetable and which you have transferred from another university. In this case the volume of your nominal package will be 28.5 credit points and the tuition will remain EUR 2040. However, if there is a 6 ECTS subject in the timetable which you have transferred from earlier studies, your tuition will be credit-point-based: 31.5 ECTS – 6 ECTS = 25.5 ECTS x EUR 75 (price per credit point in daytime studies) = EUR 1 912.50.
PAYMENT DEADLINES: 1. Autumn semester: August 25th and November 1st 2. Spring semester: January 25th and April 1st First year students should pay the tuition fee for the 1st semester according to the invoice. It’s recommended to pay it 5-7 days after signing the contract.
THERE ARE SEVERAL WAYS TO PAY THE TUITION FEE: 1) in one instalment for one semester (by August 25th and January 25th ); 2) in two instalments for one semester (e.g. fall semester by August 25th and November 1st ); 3) tuition fee in four instalments (e.g., fall semester deadlines could be August 25th, September 25th, October 25th and November 25th). To submit a payment schedule, please contact the Academic Affairs Office. The tuition fee must be transferred to the account of OÜ EBS Education. Please mark the reference number and the invoice number in the details of the payment order. Tuition fee can only be paid via bank transfer. In case the tuition fee is not paid by the student him/herself but by another individual or company, it is the student’s task to inform EBS of the payer’s name and ID code (company name and registration code). The contact information of the payer of the tuition fee should be marked in ÕIS. The data in ÕIS can be changed prior to declaring subjects every semester. You can see all your invoices in ÕIS under the link EBS Education invoices, where you can also check whether the bank transfer has reached EBS.
To open the invoice click on the Arve nr.
IF YOU HAVE PROBLEMS PAYING YOUR TUITION FEE
At first turn to your study consultant. In case you have/are going to have problems with paying the tuition by the agreed deadline, you must immediately turn to your study consultant to avoid misunderstandings and complications.
If student skips a semester, gives up the declared subject(s) or terminates the contract, student has the right to get a refund of 70% for the present semester’s tuition fee if up to 4 (four) weeks have passed from the start of the semester, and 50% if up to 6 (six) weeks have passed from the start of the semester. If more than 6 (six) weeks have passed from the start of the semester, the tuition fee shall not be refunded
In the event that during the semester the student gives up the declared subject(s) that start in the second half of the semester and the student has informed EBS thereof in writing at least seven days before the beginning of the lecture, the student has the right to get a refund of 90% of the cost of the subject(s). If the student has paid the tuition fee for the nominal full-time programme, the rest of the tuition fee for the subjects will be recalculated on the basis of the sum of credit points.
STUDENT LOANS
You can apply for the Estonian student loan if you: study full or part time, are a citizen of Estonia or have a permanent residence permit or permanent right of residence in Estonia.
Such students can get student loans the number of times that corresponds to the years of their nominal period of study. It is not possible to apply for a student loan while on academic leave. A student can get a student loan once per academic year between 15 September and 31 May. A first-year student can get a student loan as of 1 October. (The loan agreement can be signed at the end of August.)
In the 2016/2017 academic year the maximum amount of the student loan is €1,920. The loan can be secured by the guarantors of two Estonian citizens or real property located in Estonia. For more information about student loans, contact your bank. Student loans are granted by Krediidipank, Nordea pank, SEB and Swedbank.
SCHOLARSHIPS
EBS supports its prospective, outstanding, socially active Bachelor, Master’s and Doctoral students with excellent academic performance by granting them partial or full in-house scholarships. In addition, EBS students who are facing financial difficulties may apply for a reduction of the tuition fee. The scholarship fund is divided into the following two scholarships: Alumni scholarship for an EBS graduate for continuing in a master’s programme, based on the decision of the admission committee; EBS High School scholarships are granted after the Teachers’ Council of EBS High School has made the appropriate proposal; Scholarships for excellent academic performance are granted for outstanding academic results. The basis for this scholarship is the list of outstanding performers compiled by the Office of Academic Affairs; Study programme scholarships are based on proposals made by the Departments; Scholarships for active performance based on a proposal by EBS Student Council; Scholarships for outstanding performance outside EBS based on a proposal by an EBS sub department; Marketing scholarship based on a proposal by the Department of International Relations and Communications or the Head of EBS in Helsinki; Scholarship for young mothers (80% discount on tuition fee for mothers with children under 3 years old) EBS Scholarship Statute can be found on EBS homepage. Information about State Scholarship for Students with Difficult Economic Standing is also available on EBS homepage. Additional information is available from the Rector´s Office Manager by phone: +372 665 1318 or by e-mail: [email protected]. Students are informed of the possibilities to apply for one-time scholarships from outside EBS via ÕIS messages and notice boards.
ACCREDITATION OF PRIOR AND EXPERIENTAL LEARNING (APEL)
The aim of APEL is life-long learning and development of relations between educational institutions and labour market. APEL enables students to validate their prior experience as a part of studies. The most important thing is that the previously acquired knowledge suits the curriculum and its intended learning outcomes. A comprehensive description, applicant´s manual, application forms as well as conditions and fees set by EBS can be found on the EBS homepage.
APEL validates previous studies at universities training courses or individually acquired material knowledge and skills acquired via work experience
Students who are interested in validating previously passed courses: have to submit the original of the academic record from the school where the subject was taken, to the Academic Affairs Office submit the description of the course, if needed, validation of additional education is free of charge!
Students who are interested in validating non-formal education or prior experience: analyse their prior experience and compare it with the subjects of the curriculum and their content (see descriptions in ÕIS or ask for help from you study consultant who will help you find the syllabi), consult with the study consultant about the suitability of subjects before submitting the application form before submitting the application, contact study consultant to make sure that your experience is sufficient to replace the internship. The study consultant will also help you during the application process. submit the application form with other documents (diplomas, certificates, job descriptions, CV, copy of the employment agreement etc.), pay the fee according to the set procedures pay for the validated ECTS according to the set procedures after the application has been examined.
For further information, please contact your study consultant.
HEALTH INSURANCE
International students studying in Estonia are not covered by the Estonian Health Insurance Fund (Haigekassa), unless they are employed in Estonia or have the right of permanent residence or a long-term residence permit. All international students must have health insurance while in Estonia. Below you will find information about insurance for both EU and non-EU students.
EU students
If you are an EU citizen and have valid health insurance in your home country during your studies in Estonia, you can apply for the EU health insurance card (EHIC) or substitute certificate of an EU health insurance card (form E128). You should apply for that from the social service authorities in your home country before arriving in Estonia. Please note that EHIC is not an alternative to travel insurance. It does not cover any private healthcare or costs such as a return flight to your home country or lost/stolen property. Please find more detailed information from the European Commission website ec.europa.eu
Non-EU students A student who has been granted residence permit for study is not covered by the Estonian Health Insurance Fund. Students can come to Estonia with travel insurance but are then required to obtain proper health insurance in Estonia. You have to have an insurance contract guaranteeing that any costs related to your medical treatment as a result of illness or injury during your stay in Estonia will be met. Non-EU students should follow the requirements of the Estonian Police and Border Guard Board and obtain a medical insurance in Estonia for the same period as the temporary residence permit is valid.
Arrange your insurance contact within two months of your arrival to Estonia. Please present the contract to the Estonian Police and Border Guard Board. If you do not provide proof of proper insurance to the Police and Border Guard Board your temporary residence permit may be cancelled.
There are nine companies issuing medical insurance required for international students coming from non-EU countries. The following companies are accepted by the Estonian Police and Border Guard Board:
AS Inges Kindlustus AS KredEx Krediidikindlustus D.A.S. Õigusabikulude Kindlustuse AS ERGO Insurance SE If P&C Insurance AS MTÜ Eesti Liikluskindlustuse Fond Salva Kindlustuse AS Seesam Insurance AS Swedbank P&C Insurance AS
STUDY LEAVE
In accordance with the Adult Education Act, a working student may apply to their employer for a study leave. Both full and part-time students have the right to apply for study leave. The student can get study leave for up to 30 days per calendar year on the basis of a certificate of the education institution (confirmation of study). The employee or civil servant receives average salary for 20 calendar days. The student can take additional 15 days of study leave for the graduation process. At the request of the student, the employer must grant him/her another 7 calendar days of unpaid vacation. In order to apply for study leave, the student has to provide a certificate issued by the educational institution. The certificate can be requested from the study secretaries in the Academic Affairs Office by phone or e- mail. The study leave certificate can only be issued for a specific time period and the exam times will be marked on the document according to the student´s exam schedule.
ACADEMIC LEAVE
Academic leave is a period during which a student is released from the obligation to study. Academic leave is granted: at the student’s request, once per level of study for up to two semesters; for health reasons, for up to two years (on the basis of a doctor’s certificate); upon commencement of service in the Defence Forces, for one year (on the basis of a summons to serve in the Defence Force); or to take care of a child, until the child reaches the age of 3 years (submit a copy of the child’s birth certificate) In order to apply for academic leave, the student has to submit the relevant application to the Academic Affairs Office. All application forms can be found on EBS homepage – For Student – Study Information.
Academic leave can be taken between two semesters (at the time of declaring subjects for the next semester).
Academic leave must be terminated before the beginning of the new semester. After terminating the academic leave, the student must declare courses for the next semester. Under exceptional circumstances it is possible to take academic leave also in the middle of the semester unless the student has liabilities to EBS (study materials, tuition). While on academic leave, the student is entitled to take make-up exams in subjects he/she had declared prior to taking academic leave. If you wish to reduce your study load instead of taking academic leave, please look at the section on Full- and Part-Time Studies. If a student on academic leave has not applied to continue his/her studies (declared subjects), at the end of the leave he/she will be expelled from the university due to not participating in the study process. Academic leave is not included in the nominal study period. The medical insurance of those on academic leave (students who are not working) is suspended except in cases when academic leave has been taken for health reasons. The student going on academic leave will receive a refund of the tuition fee he/she has already paid based on the rate stated in the contract.
FEEDBACK
Collecting students´ feedback is one of the significant tools to guarantee quality. Your satisfaction with the studies is a valuable source of information to find out the things that you like as well as the things we should change or improve. You will find the feedback environment in the study information system (ÕIS). Feedback may be given about those lecturers and courses that the student has declared. The feedback will be opened on the date of the last lecture. The examination result and total grade will be seen on OIS when feedback for the subject has been submitted. The obligatory question is the one concerning your general evaluation of the course. Answering questions concerning other aspects (delivery of the subject, quality of materials, lecturer’s preparation etc.) is voluntary. However, we are most grateful for more precise comments since this helps us identify the reasons for success or failure of a particular course. We welcome suggestions, positive experience as well as criticism. As your comments are taken into consideration while planning EBS future activities on a wider scale, we kindly ask you to be constructive and avoid indecent expressions while expressing your opinion. Giving feedback is anonymous. A lecturer will see the given feedback at once when a student has submitted it and can write a reply in OIS feedback. The lecturer does not see either the name of the student who has given feedback nor the study group. The feedback results are forwarded to the Rector, Vice Rectors and the departments. However, to make constructive conclusions and changes, we require the number of respondents to be large enough. We therefore count on active participation of all students. Summaries and conclusions are made public on OIS – Good to know-Feedback Summary – in the middle of the next semester at the latest.
STUDYING ABROAD
EBS students have the possibility to become an exchange student and undertake studies in our partner universities all over the world – mainly in Europe, but also in Australia, Georgia, South Africa, Mexico, Russia, China, Japan and Canada. Studying abroad provides you with a unique experience and enables you to test yourself in a new academic and cultural environment, practice your language skills, find new friends, maybe even possible future business partners and gain a competitive advantage on the labour market.
To study abroad you may be a daytime, evening or distance student. Being an exchange student means you study for one or two semesters in a partner university. EBS students pay the tuition fee at their home university and receive rights in the receiving university similar to those in your home university.
Erasmus+ Those studying abroad within the framework of the Erasmus+ programme receive a scholarship from the European Union and the Republic of Estonia. The scholarship is valid for those studying in EU member countries and other countries having joined the programme. The Erasmus+ programme aims to boost skills and employability, as well as modernising education, training, and youth work.
NECESSARY STEPS if you wish to study abroad 1. Start by choosing a school you wish to apply for – list available on the website. 2. When going abroad to study, you must consider the following requirements: If you are a bachelor student, make sure you have no study debts, your grade point average is not lower than 3.0 and your English language grade is not lower than C. You have studied at EBS for one academic year (passed at least 60 ECTS). If you are a master student, make sure your grade point average is not lower than 3.0, your English grade is not lower than C. You have studied at EBS for at least one semester. NB! Most partner universities also require TOEFL test results. 3. Fill in the exchange application and write a Letter of Motivation (one A4) in English and email the documents to the Coordinator for International Programmes / Erasmus+ Coordinator (e- mail: [email protected]). NB! If you have troubles with adding the photo to the application, please email the photo separately. Within two weeks from the deadline you will be notified about the decision. The decision is based on the grade point averages and your Letter of Motivation. The higher your average grade, the more likely you are to get to the desired university. Since the number of vacancies for each university is limited, students´ other choices regarding universities are also considered as well as feedback from your lecturers. 4. Familiarise yourself with the requirements of admission in the partner university. Initial information on the requirements is available on the homepage of the partner university. If the student’s application is accepted, the student completes the forms of the respective university and chooses the subjects by filling in the Learning Agreement before leaving to go study abroad. The subjects must be confirmed by your EBS study consultant for the respective study programme and later also by the foreign university. Guidelines for filling in the Learning Agreement: Guidelines. NB! Universities’ admission requirements vary greatly. In addition to the application, universities may also require a transcript of records, a note proving your language skills, study plan, health insurance, a financial guarantee bill etc. Along with admission documents, you will also receive information on other documentation which is required by the country (visa, residence permit, health insurance). Please keep to the deadline for handing in the documents – the deadlines may vary greatly depending on the educational system of the country. If you hand the documents in later, your application may be turned down.
Double Diploma Being an EBS student gives you an opportunity to obtain a double diploma in one of the best European universities– Lancaster University Management School (LUMS) in the UK. On completion of 4 years’ study you will acquire two degrees which will open the doors of international companies for you throughout the whole world. The double diploma system means both universities acknowledge all each other’s credit points. In order to obtain a double diploma you have to study two years at EBS and the following two years at Lancaster
University Management School in the UK and defend your final thesis or project as agreed between the two schools.
TUITION FEE WHILE STUDYING ABROAD
Students going to study abroad have the possibility to settle the tuition fee as a single payment or in two instalments. Students choosing the single payment receive the ERASMUS+ scholarship at once (80%). If you choose to pay the fee in two instalments, you will receive the ERASMUS+ scholarship accordingly. The tuition fee for daytime students also applies to distance and evening students since students going to study abroad instantly become full-time students. Regardless of how many or few credit points (minimum 15 ECTS per semester) you decide to take in the foreign university, the tuition fee remains the same. The exchange student pays the tuition fee only in his or her home university. The receiving university cannot charge the student another tuition fee or any other additional fees for courses, registration, exams etc. They can however charge for study materials and student union membership.
LENGTH OF STUDIES
Students can go abroad for 3* to 12 months. The same student may receive grants for studying or being trained abroad in total up to 12 months maximum per each cycle of study (bachelor, master, doctoral). *for 2 to 12 months for traineeship abroad
RECOGNITION OF STUDIES
A home university has the obligation to recognise the studies, exams and other academic work of an ERASMUS+ student in a foreign country as being equivalent to those in his/her home university. Prior to going abroad, the student should compile his/her study plan and confirm it with the study consultant. A study contract which is based on the study plan is a signed agreement between the student, the home university and the receiving foreign university. Such an agreement provides the student with a sense of security that his or her studies abroad are in accordance with the requirements of his or her home university and guarantees that the student’s academic results are afterwards transferred.
LANGUAGE REQUIREMENTS
An exchange student should be able to participate actively in the studies of the foreign university. Different lectures in English are offered in most European universities, so it is not always necessary to know the local language to participate in studies. Erasmus+ will also implement on-line language tests, which are compulsory before and after period abroad.
SCHOLARSHIPS
Exchange students can apply for a scholarship which is designed to cover additional costs related to the exchange. The ERASMUS+ scholarship does not cover all costs related to studying abroad, thus self- financing is necessary. As with students who study in Estonia, the exchange student is entitled to receive state scholarships, study subsidies and loans for the whole study period. The student can apply for an additional subsidy from state and private funds for the period of his or her studies abroad. However, during the period abroad the ERASMUS+ student cannot use any other scholarships provided by the official structures of the European Union.
The home university of the student allocates the scholarships. The amount of the exchange subsidies given by the Centre for Educational Programmes to the universities depends on the previous activity of the universities, the concurrence of their trends of international work with the priorities of the programmes. One can use the status and the privileges of being an ERASMUS+ student even without a scholarship. Please also consult the Ministry of Education website (www.hm.ee) and Archimedes foundation (www.archimedes.ee).
TRAINEESHIPS FOR STUDENTS
Erasmus+ supports traineeships (work placements, internships, etc.) abroad for students currently enrolled in higher education institutions in Programme countries at Bachelor and Master level as well as for doctoral candidates. These opportunities are also open to recent graduates. By doing a traineeship abroad with Erasmus+, you can improve not only your communication, language and inter-cultural skills, but also soft skills highly valued by future employers, as well as become more entrepreneurial. You can also combine your Erasmus+ traineeship with a study period abroad.
Duration Your traineeship abroad can last from a minimum of 2 months to a maximum of 12 months. You can benefit of an exchange abroad with Erasmus+ multiple times, either as a student or as a trainee, but your total time abroad (study abroad periods included) may not exceed 12 months within one cycle of study. Your traineeship must be relevant for your degree-related learning and personal development needs and be integrated in your study programme. You may carry out a traineeship at any organisation in an Erasmus+ Programme Country (with the exception of EU institutions, bodies and agencies). Recognition Before the traineeship abroad: You, your higher education institution and the receiving organisation must sign a Learning Agreement for Traineeships to ensure a transparent and efficient preparation of the exchange abroad. This document sets out rights and responsibilities of the various parties, a detailed programme of the traineeship, information on insurance, and how your traineeship will be recognised upon successful completion. You will receive the Erasmus+ Student Charter, explaining your rights and obligations with respect to your traineeship abroad. After the traineeship abroad: The receiving organisation/enterprise should send you and your higher education institution a Traineeship Certificate, normally within five weeks after successful completion of the traineeship. Your higher education institution must recognise your traineeship abroad, according to the commitments agreed upon in the learning agreement and without any further requirements. If your higher education institution is in a Programme country, the information contained in the Traineeship Certificate should also be included in the Diploma Supplement, except if you are a recent graduate. In this case, it is recommended to record the traineeship in the trainee's Europass Mobility Document.
Financial Support You may receive an Erasmus+ grant as a contribution to your travel and subsistence costs and extra funding is available for traineeships. It may vary according to differences in living costs between your country and the destination country, the number of students applying for a grant, the distance between countries and the availability of other grants.
Check with your National Agency and your sending higher education institution for applicable rates. There is also extra support for students from disadvantaged backgrounds or from outermost Programme countries or regions. Grant levels and fixed rates for exchanges between Programme and Partner countries are published in the Erasmus+ Programme Guide. Irrespective whether you receive an Erasmus+ grant or are an Erasmus+-zero-grant student, you will sign a grant agreement specifying the duration of your mobility, the amount of the grant and other rights and obligations. (http://ec.europa.eu/programmes/erasmus-plus/opportunities-for-individuals/trainees/students_en)
FREE MOVER
In case you decide to take up studies in a university which is not a partner of EBS or you have chosen a university where the number of vacancies for exchange students is full (i.e. the number of EBS students going to the university is larger than in the agreement between the universities), you may still go as a free mover. This means that you undertake your studies in the receiving university through the Open University and therefore have to pay this university’s tuition fee. The choice of lectures and system of grade transfer is the same but it is your own responsibility to find information on the tuition fee as well as on requirements.
GRADUATION
In order to graduate from bachelor degree EBS students can choose either to write thesis or take an exam). EBS master students are obliged to write and defend master thesis. To graduate from the university and obtain the respective diploma, the student must successfully comply with the following conditions: Pass the required courses; Achieve a minimum weighted average grade of 2.0; In the bachelor´s programme take the final exam or write and defend final thesis with the minimum grade D (in intBBL programme there are additional requirements) and in the Master´s programme write and defend final thesis with the minimum grade D. To graduate with honours (cum laude) the student has to successfully complete the study plan, receive an A for the final thesis/the final exam and have a weighted average grade of at least 4.60.
The final exam has to be declared on ÕIS in spring semester by January 10 and autumn semester by August 1. After the end of the declaration period there is an informative class held by the heads of exam committee and consultations of the committee members in the subjects included in the exam programme. The final exam is divided into two parts – written (75%) and oral (25%). Final grade will be a sum of grades of written and oral part. We advise you to keep all important lecture notes in order to save time collecting necessary materials to prepare for the final exam. The writing and defence of the final thesis takes place according to the order and timetable of final theses. The paper based declaration for writing the final thesis is signed by the student, supervisor and the Head of the Department, and submitted to the Study Department by the 31st May at the latest (for graduation in the autumn semester) and 15th December at the latest (for graduation in the spring semester). It is necessary to follow the requirements for academic writing set out at EBS Manual of Writing Style. The manual is available in OIS: good to know – collective study materials – General.
The student is entitled to terminate writing the final thesis and declare it again the following semester. The tuition fee will be refunded according to the conditions fixed in the timetable. You should thus make an effort to meet the deadlines. Graduation takes place at the end of autumn and spring semester. The Study Department informs students of the graduation requirements and timetable in the previous semester. For further information please see The Academic Regulations on EBS homepage http://ebs.ee/en/students/study-information
STUDENT COUNCIL
EBS Student Council is the representative body of EBS students which consists of elected student representatives. The Student Council elections take place yearly. The EBS Student Council with its active members coordinates student life. You can also contribute to it by being a member of the Board of the Student Council or other Student Council institutions. The Student Council is situated on the second floor in room 208.
For detailed information please visit our Facebook page here.
Phone +372 665 1365 E-mail: [email protected]
THE BOARD OF THE STUDENT COUNCIL
The Board consists of up to three members and since 1996 is elected every two years by the Student Council. The Board of the Student Council represents the interests of EBS students both in- and outside the university. The Council is a member of the Estonian Student Union and the Round Table of Tallinn Student Councils. The Student Council similarly represents EBS students in international relations with other student organisations. The appointed representatives of the Board participate in EBS Senate meetings; they have voting rights and represent the students´ interests. All EBS students are welcome to put up their candidacy for the elections. Structural units: Department of Communication and IT is responsible for internal and external communication, PR, IT solutions, advertising, marketing, quality management. Events deal with organisation of students’ free time to unite students for the rest of their life! The sports team aims to offer sports activities to EBS students: golf, football and latinobic are just a few to mention. In addition, the owner of an ebsikas card shall have a discount at Zellulose sports club. International Club helps foreign students studying in EBS to get used to living in Estonia and introduces Estonian culture. The Club also develops and maintains international relations. We are also a member of Erasmus Student Network. Student Newspaper “Business Spirit” is the EBS in-house paper which is published quarterly and carries and discusses topics relevant to people in EBS. The topics mainly discussed include educational aspects, entertainment, sports and many more. Business Unit wants to make a profit from the Student Council’s membership fees. Business Unit manages sales and advertising, and order of souvenirs and rings. Unit of public speech and disputes is the newest institution in the Student Council. What do we offer? A public speaking and debate club to those who are not afraid to present themselves in English and want to demonstrate their skills to other people. The club aims to improve the skills of dispute and presentation.
You can also find additional and interesting information from Estonian student and employer information portal Student Web.
Other student organisations:
HEBS ry – EBS Helsinki Student Union HEBS is a non-profit student union aiming at representing the rights and benefits of the students studying at EBS Helsinki. HEBS offers the opportunity for EBS Helsinki students to communicate with other university students both in Finland and Tallinn. Organizing our own events and participating in the events and Sits- parties organized by NESU Finland and Tallinn, will be some of the ways for HEBS members to communicate. We have only just started, so being active gives you a chance to affect your student culture and life! For more information and requests to become a member, please contact us via email [email protected] or like us on Facebook.
TSOJ – Tallinnan Suomalaiset Opiskelijat Ry TSOJ is a non-profit student organization intended to provide a support group for all Finns studying at EBS. TSOJ organizes a variety of events and offers tutoring for Finnish freshmen. One of the main purposes is to bring Finnish student traditions to Tallinn, for instance TSOJ organizes an annual ball for all its members in the end of the autumn semester. Also, the Finnish students of EBS Helsinki are welcome to participate in the meetings of TSOJ, which are organized on a twice a month basis. The goal is to elect an EBS representative to the Board of TSOJ every year. For more information, please visit TSOJ’s webpage www.tsoj.fi.
NESU Tallinn Nordiska Ekonomie Studerandes Union (NESU) is an organization for Business students in the Nordic and Baltic region. NESU is active in the following countries: Finland, Iceland, Denmark and Estonia. NESU offers great opportunities to socialize and meet new people from all of the NESU countries. NESU organizes all kind of NESU traditional events, and brings an atmosphere and events to Tallinn, which you have never seen before. NESU is well-known for its Sits-parties which are arranged regularly all around Finland and starting from 2010 in Tallinn as well. For more information, please contact NESU via email [email protected] or in Facebook.
CAREER SERVICES
The Career Service offers professional guidance, advice, and orientation to students and graduates, informs students and graduates about the requirements and positions available in the job market, encourages all forms of employment and creates new development opportunities based on good communication with the community at large. The Career Service organizes various forms of activities within the following areas: counselling related to academic and personal problems career counselling academic and life skills development (such as communication, social and stress coping skills, as well as learning strategies and time management skills).
In addition to individual counselling the Career counsellor provides students with workshops on the following topics: Self-evaluation Writing a CV and cover letter Interviewing with potential employers development of educational and self-help materials Career Advice We welcome those of you who are interested in getting yourselves equipped for the labour market by joining our ambitious programme of Career Workshops once a year. Each workshop is carefully designed to address common career-related concerns and questions. Should you be interested in getting individual career coaching assistance, then this service is also available to all students at the university. Please contact with us via e-mail: [email protected]
ACCOMMODATION
EBS doesn’t have a separate campus, but there are many opportunities off campus and we can advise you where to search for accommodation online. To find a suitable accommodation online, please visit two our most popular real estate pages: Real Estate Agency City24, city24.ee Real Estate Agency KV, kv.ee
Student Unions of Tallinn universities have joined their forces and started a portal STUDENT HOME, which aims to offer different living spaces outside university dormitories for students in Tallinn. The purpose of the portal is to provide the students with favourable housing offers. The main advantage of Student Home compared to other real estate portals is its simplicity of use. You can enter your offer or wish without having to register as a user. The portal is free of charge for everybody. Student Home, www.tudengikodu.org,
Dormitory of Estonian Academy of Arts: Located in the city centre and offering affordable housing in shared or single rooms. www.yhikas.ee/ Email: [email protected]
Dormitories of Tallinn University (only available for students of other universities in case of vacancies): http://www.dormitorium.ee/et/international_studen/ Email: [email protected]
Tallinn Student Housing, www.tallinnstudent.eu/about Email: [email protected]
Also check the facebook page for international students, who are looking for an apartment!
STUDENT CARD
A student card is necessary if you need to prove your status as a student: at student events, when going to study abroad, to get discounts in public transport, in sports facilities, at a doctor or dentist’s, etc. There are two different student identification cards: the Estonian student card and the international student identification card (ISIC).
Student can get the Estonian student card from the Academic Affairs Office free of charge at the beginning of the academic year. When extending the card next year, the sticker of the new academic year is put on the card free of charge.
The international student identification card (ISIC) gives a range of discounts in Estonia and abroad. Many transportation companies, museums, theatres, shops and other service agencies grant discounts to ISIC holders. The ISIC card is valid for one calendar year and costs €6.40. If your ISIC card goes missing or needs to be extended, you will need to pay for a new one.
ISIC card can be ordered from www.minukool.ee or from Swedbank or SEB bank the debit card with ISIC function.
ADDITIONAL INFORMATION
Please make an appointment with study consultant. Information on lost belongings is given by the study secretary in the Academic Affairs Office. Clothing items lost in lecture rooms (gloves, scarves etc.) are taken to the cloakroom next to the student restaurant. If you find something, please take it to the study secretary in the Academic Affairs Office. Photocopying – copy machines are located on the second floor near the computer classes and on the fifth floor in the library reading room, at the price of 0.06 EUR per A4 page. Parking – the car park is located at the back of the building and the entrance to the parking lot is situated to the left of the building. You´ll need to pay for parking - parking cards are sold in room 216 by EBS Campus. Parking cards are sold for one semester at 175 EUR per card. The parking card also opens the back door of the building. One has to fill in an application form on the EBS web-page in order to get a parking card. Printing is possible within EBS Wi-Fi area through the printers in computer classrooms. Printing limit is 300 pages per semester. The Library and lecturing room 117 are located in the left wing of the building (the one closer to the Ministry of Foreign Affairs), but access is through the second floor. The Library Reading Room is located in the right wing of the 5th floor. The cloakroom is in the basement next to the student restaurant. The student restaurant and cafeteria are located in the basement. Opening hours of the cafe: Mon. – Fri. from 8.30 a.m. – 14.30 p.m. Opening hours of the restaurant Mon. – Fri. from 11.00 a.m. – 19.30 p.m. The 4th floor lecture rooms (excl. 403, 405, 406, 407) can be accessed by side stairs. See map on the inside cover of the study guide.
APPENDIX 1. ACADEMIC REGULATIONS
1. General provisions 1.1 The Regulation of Studies is the basic document giving the description of the organization of studies and study relationships at Estonian Business School (hereinafter referred to as EBS).
1.2 The Senate of EBS confirms and alters the Regulation of Studies.
1.3 EBS provides tuition at all the levels of higher education: Bachelor’s- and Master’s Degree Studies, Doctorate Studies, and supplementary Adult Training. The differences arising out of the regulation for Doctoral Studies are settled by these regulations and the Regulation for the Evaluation of Doctoral Students which are confirmed by the EBS Research Council; and the Regulation for the Defence of Doctoral Theses which are confirmed by the EBS Research Council.
1.4 Study forms at EBS are full-time, part-time and extern.
1.5 The main educational target of EBS is:
- to provide internationally recognised business and administrative education, also taking into account the conditions of Estonia;
- to develop creativity, judgement abilities and cooperation skills in the students;
- to provide up-to-date studies and implementation of information technology.
1.6 The main target of tuition in EBS is to provide education, which would enable to successfully compete on the labour market (knowledge of the mechanisms in the market economy, proficiency in foreign languages, computer skills, good communicative skills), to work as a manager or specialist with a thorough preparation for working in production, service, finance and public administration.
1.7 The exchange and preservation of study related information is supported by an electronic study information system (hereinafter referred to as OIS). The notices forwarded by OIS are deemed to have been officially forwarded.
1.8 The organisation of studies at EBS is performed by the Office of Academic Affairs.
2. Matriculation 2.1 The admission requirements and procedures are established by the document called ‘Estonian Business School Admission Rules’. The Rector of EBS shall confirm the number of students to be admitted.
2.2 The matriculation of a student candidate takes place upon their meeting the requirements set for admission and after the payment of their tuition fee. The basis for matriculation is the EBS Rector’s decree.
2.3 If a matriculated student does not start studies without any grounded excuse in the course of two weeks after the start of the academic year, he/she will be expelled and the next applicant on the list will be matriculated instead.
2.4 Provided there are sufficient vacancies before the start of the new semester, students applying for transfer from other universities will be matriculated by the decree of the Rector of EBS, according to their personal letter of application and the documentary academic proof of their previous studies.
2.5 Re-matriculation takes place on the basis of the student´s letter of application, and is enacted by the decree of the Rector of EBS. Re-matriculation may be applied after minimum 1 year and up to 5 years of terminating studies at EBS. Re-matriculation is generally impossible in the cases mentioned in 11.2, 11.4 and 11.5 of the present regulation. The EBS Rector may grant an exception.
2.6 A guest student is a student from another university who has come to study at EBS for a certain period. The studies of students from other universities at EBS are regulated according to the agreements made with corresponding universities.
3. Basics of studies 3.1 Curriculum is the basic document, which establishes the study objectives, learning outcomes, structure of studies, list and volume of studies in credit points, options and conditions, requirements for enrolment and graduation, the main language of instruction and the other languages of instruction necessary for the achievement of learning outcomes and nominal study period. The requirements set for the structure, content and quality of curricula, and the opening, administration and closure of curricula in business administration is regulated by the Statute of Curricula. The development and alteration of the curriculum is made by the corresponding Curriculum Council whose members are appointed by the EBS Rector. The Research Council performs the tasks of the Doctoral Studies Council. The Board of the OÜ EBS Education shall confirm the curriculum and the amendments to it on the proposal of the EBS Senate. The Vice Rector for Studies has the right to make alterations in the curriculum for the period of one year. The Curriculum is entered into the EBS electronic Register of Curricula in OIS and Estonian Education Information System EHIS. The curriculum must meet the Estonian Higher Education Standard.
3.2 The course outline is an informative document providing a short description of the subject and is archived in OIS. The course outline includes the official name of the subject, the code, the volume, the objective, a short description of the subject, learning outcomes, results and a list of the study pre-requisites. The course outline is compiled at the corresponding Department and is confirmed by the Head of the Department. The course outline forms the basis for entering the corresponding subject into the EBS electronic subject register OIS.
3.3 The syllabus is compiled according to the course outline. The syllabus is a detailed description of a particular subject including the official name of the subject, the code and the volume of the subject, and the study prerequisites (i.e. the subjects which are prerequisite for studying a certain subject), the time schedules for lectures and practices and the list of topics to be covered, the time schedules and description of topics of independent assignments, the forms of testing knowledge, the grading criteria, the list of the basic study literature. A syllabus is compiled by the lecturer delivering a certain subject and confirmed by the Head of the corresponding Department or by the leading faculty member appointed by the Head of the Department. The syllabi are maintained in ÕIS.
3.4 Subjects are divided into compulsory, elective and optional subjects. Core subject is compulsory whereas passing it successfully is a prerequisite for graduating from EBS. Elective subject is a freely elected subject from the set block of subjects foreseen by the curriculum. Optional subject is a subject that is selected by the student from any curriculum of EBS or other universities´ accredited curricula and is not listed among the obligatory and elective subjects set by the corresponding curriculum. The optional subject shall complement the knowledge and skills acquired by the other subjects of the curriculum. In order to select an optional subject the student must have passed the prerequisite subjects. A student may choose elective and optional subjects according to the volume and requirements established in the corresponding curriculum.
3.5 The volume of the subject is expressed in terms of European Credit Point System (European Credit Transfer and Accumulation System ECTS). One credit point (ECTS) is a unit of the study work volume corresponding to 26 hours of work by a student. The capacity of an academic year is 60 credit points, which accounts for 1560 hours.
3.6 In EBS lectures and seminars are spread between two terms in a year (autumn and spring semester) which both generally last for 15 study weeks. The semester finishes with the main examination session that lasts up to three weeks and the make-up examination session that lasts for at least one week.
3.7 There are no lectures at Christmas holidays and summer vacation.
3.8 Internships generally take place during the period between two academic years.
3.9 In order to guarantee the quality of studies, the students are regularly requested to give feedback.
4. Study regulations 4.1 The nominal study plan is a document, which establishes the total volume of studies in terms of time and form, and divides the studies according to the curriculum into semesters. Following the nominal study plan is, as a rule, advisory for the students. Students may get acquainted to the curriculum via OIS.
4.2 The student has the right to draw up an individual study plan and declare the semester studies differing from nominal studies. The student shall declare the subjects at least one month prior to the start of the new semester by the due date determined by the Head of the Office of Academic Affairs. According to the declared subjects the student shall be assigned the amount of the tuition fee, which has to be paid according to the same schedule as the standard tuition fee. Upon the declaration of a final thesis or final examination the student shall have to follow the due date set in the time schedule of graduation of the corresponding semester. The student shall not be allowed to declare subjects where the auditory work of the course has not finished by the due date when the graduation requirements have to be completed.
4.3 The schedule of studies for each semester is drawn up by the Office of Academic Affairs on the basis of the nominal study plan. The schedule is announced by the start of declaring for the corresponding semester. EBS shall be entitled to change single subjects, their capacity or order.
4.4 The list of the compulsory, elective and optional subjects for each semester is announced to the students prior to the beginning of each semester, Elective and optional courses are declared prior to the beginning of the semester together with compulsory subjects. In case the number of participants in the elective course is limited, students from senior courses shall be given the preference, also they might be ranked according to their academic achievements.
4.5 It is possible to study optional and elective subjects at other universities. In the event of choosing an elective from another university the student must have a corresponding confirmation from the Head of the Office of Academic Affairs. For guest studies the students must register at their study consultants and the university where the studies are going to take place. The record of grades is issued and the results are recorded by the Office of Academic Affairs. Grading takes place according to the host university’s grading scale. In case the grading scale of the host university is not in accordance with the common grading scale in Estonia, the grade will be modified to fit the common grading scale or in case the two grading scales are incomparable, the result will appear as passed/not passed. The student shall pay for elective and optional courses taken in other universities.
4.6 During guest studies the student must follow the rules and regulations of the host university.
5. Examination arrangements 5.1 General rules
5.1.1 All the subjects end with an examination or (exceptionally) a pass/fail evaluation.
5.1.2 The purpose of the examination is to test the knowledge of the student and give the total grade.
In case of a subject ending in an exam, the student´s level of the achievement of the learning outcomes is graded. While calculating the total grade, the following common grading scale is used:
The positive grades: A = 5.00 grade points B = 4.00 grade points C = 3.00 grade points D = 2.00 grade points E = 1.00 grade points
A negative grade:
F = 0 grade points
The meaning of the letter grades is the following:
A = “excellent” – outstanding and especially thorough acquisition of the intended learning outcomes, characterised by higher than the required ability to freely and creatively use the knowledge and skills;
B = “very good” – very good level of the acquisition of the intended learning outcomes, characterised by the ability to purposefully and creatively use the knowledge and skills. In terms of more specific and detailed knowledge and skills, shortcomings unrelated to the content and principle may occur;
C = “good” – good level of the acquisition of the intended learning outcomes, characterised by the ability to purposefully use the knowledge and skills. In terms of more specific and detailed knowledge and skills uncertainty and inaccuracy occur;
D = “satisfactory” – sufficient level of the acquisition of the intended learning outcomes, characterised by the ability to use knowledge and skills in typical situations; in case of exceptional situations shortcomings and uncertainty occur;
E = “poor” – the level of acquired learning outcomes is minimum; characterised by limited use of skills and knowledge in typical situations; in case of exceptional situations, considerable shortcomings and uncertainty occur;
F = “insufficient, failure” – the student has no minimum level of knowledge of the subject.
In case of a preliminary exam, the student´s level of the acquired intended learning outcomes is graded with a passed or not passed. To calculate the total grade, the following common grading scale is used:
P = “passed” – the level of the acquisition of the learning outcomes corresponds to or is beyond the required level;
F = “not passed” – the level of the acquisition of the learning outcomes is lower than the required minimum.
5.1.3 The total grade of the subject is formed on the basis of the level and scope of knowledge and skills acquired by the student and proved in tests, homework and/or the exam. The corresponding grading methods and grading criteria are explained in the syllabus. Calculations are made and entered into OIS by the respective lecturer delivering the subject.
5.1.4 The recalculation system of the grades according to the grading scale, which was valid until 31.08.2007 at EBS, is the following:
Grades until 31.08.2007 Grades starting from 01.09.2007 A+, A, A – A B+, B B B –, C+, C C C –, D+ D D, D – E F F 5.1.5 The pre-requisite for being admitted to the examinations is completing the home assignments and writing the tests fixed in the syllabus if it is not enacted otherwise. .
5.1.6 It is possible to take the examination twice: at the main and at the make-up examination. There are two main examination times a student can choose – main exam 1 or main exam 2. The main examination 1 is carried out during the semester or during the examination session, immediately following the corresponding semester, the main exam 2 takes place during the examination session, right after the corresponding semester. The main examination 2 of the last semester of the nominal study programme takes place during the semester. The make-up exams take place at the beginning of the following semester at the latest. In case the lecturer agrees, the make-up examination may take place on the day of the main examination 2. In case of a failure to pass the examination within the main exam and make- up exam the students shall have to repeat the whole course. The tuition fee for repeating the course shall be charged according to the credit points of the given subject. In case of a written home examination that must be submitted in 7 calendar days the lecturer may cancel another deadline (main examination 2). There is no possibility to make-up term papers.
5.1.7 Taking the main examination is compulsory to the student. All the course participants are automatically registered for the main examination 1. No later than two working days before the main examination 1 the student has the right to re-register from the main examination 1 to the main examination 2. The re- registration can be done via OIS or by informing the Office of Academic Affairs. Re-registration from the main examination 2 to the main examination 1 is generally not allowed. Exceptions are by grounded reasons to be informed the Office of Academic Affairs no later than two working days before the main examination 1. If the student fails to attend the main examination he/she is registered to, the result of the examination will automatically be „F“.
5.2 Arrangement of the examination session
5.2.1 The Office of Academic Affairs draws up an examination plan for each study group including all the dates of the main examinations. There must be an interval of at least two days between two main examination 1-s. The Head of the Office of Academic Affairs shall approve the examination plans.
5.2.2 The examination plans are provided in the eighth week of the semester at the latest in OIS.
5.2.3 To register examination results the Office of Academic Affairs compiles the record of the examination in the electronic study information system OIS entering the names of all the students permitted to take the exam. The lecturers are not permitted to enter any additional names on the list.
5.3 Arrangement of make-up exams
5.3.1 The students who received grade ‘F’ at the main examination 1 or 2 must take the make-up examination. The students getting a positive grade at the main examination are allowed to take the make-up examination in order to improve the final grade. The last grade received shall be valid. The only way for the student to improve the final grade of the current semester is to pass an examination. The regulations to make up other assignments (home assignments, tests etc.) shall be regulated by the syllabus. To
improve the final grade of a subject from previous semesters the students must repeat the whole course and pay for the course again.
5.3.2 The student must pay a fixed fee for the make-up examination which is established by a decree of the Rector of EBS.
5.3.3 To register for the make-up examination the student shall pay the corresponding fee and on the basis of the corresponding receipt he/she shall be entered on the list of the students taking the make-up examination. The registration for the make-up examinations takes place at least three working days prior to the examination date.
5.3.4 In case of a failure to pass the make-up examination the student must declare the subject again and pay for it. Should the repetition of the course end in a failure to pass the examination, the student shall be expelled. As an exception the Vice Rector for Studies may allow a student to declare the subject again, in the event the student had reasonable obstacles for not passing the subject at the second attempt.
5.4 Arrangement of examinations
5.4.1 The examination is generally supervised by the lecturer teaching the subject. The Head of the Office of Academic Affairs shall be entitled to appoint another lecturer for the examination or form a commission to conduct the examination according to a written proposal of the corresponding Head of the Department or a reasoned application of the student. If necessary the examining lecturer shall be assisted. On the lecturer's written application the Head of the Office of Academic Affairs shall appoint an assistant.
5.4.2 Only the students on the examination list are allowed into the examination room. The student must have the student card or another identification card with him (which is checked to identify the examinee if necessary). The entrance of students into the room shall be organised by the examiner or the assistant.
5.4.3 The conditions in the examination room must guarantee the individual work of the students.
5.4.4 During the written examination the students, as a rule, sit at the desk alone, taking along only the necessary things for writing the test. Other personal things are placed at a special place in the examination room separated for this.
5.4.5 The lecturer generally compiles the examination tasks in three different variants. The tasks of main examination 1, main examination 2 and make-up examination are different but have the same level of complexity. Exceptions shall be set out in the syllabus.
5.4.6 Students are generally not allowed to leave the examination room while writing the examination test. The examiner may allow students leave the examination room on reasonable circumstances.
5.4.7 Use of assisting materials at the examination is, as a rule, forbidden. The lecturer is allowed to make exceptions here.
5.4.8 As a result of the use of unauthorised assisting materials or help of others taking the examination, also the offensive or deteriorative behaviour towards the lecturer or co-students the student may be removed from the examination. The lecturer who has made this arrangement shall include the relevant note into the examination report. The removed student shall receive grade ‘F’ for the examination.
5.4.9 Removal from the examination is also fixed in the database of students as the violation of the code of student ethics. In case of repeated violation the suitability of the student into the EBS student body shall be raised.
5.4.10 The language of the examination is the language of instruction for the course. Any other language may be applied upon an agreement with the lecturer.
5.5 The announcement of the examination results
5.5.1 The lecturer shall confirm the examination record in the electronic study information system OIS within seven working days after the examination has taken place. Within 10 working days after the examination, the lecturer hands in the record of examination on paper with his/her signature to the Office of Academic Affairs´ Study Secretary
5.5.2 Students have the right to complain about the examination results within one week after being informed of the examination results in the form of a written letter of complaint.
5.5.3 Head of the corresponding Department shall arrange looking through the complaints.
5.5.4 The students may request an academic record describing the volume and reflecting the grades of the covered subjects from the Study Secretary in the Office of Academic Affairs. The students can also follow their current academic performance on the electronic study information system OIS.
6. Accreditation of prior and experiential learning (APEL)
6.1 EBS recognises prior learning and work experience on the basis of individual grading.
6.2 In the fulfilment of the Bachelor’s, Master’s and Doctoral programme, EBS recognises the previous studies and work experience pursuant to the principles provided in the Standard of Higher Education. The recognition of prior learning and work experience is carried out according to EBS procedures.
6.3 The assessment of the prior learning and work experience shall be based on the relevance to the aims and study outcomes of the programme, study module or subject. Unessential difference in the capacity, content or examination form of the previous academic studies shall not be sufficient basis for their disapproval.
6.4 The basis for the recognition of academic attainments at other universities is an academic certificate issued by the relevant university. The general prerequisite for the recognition of a subject is a minimum grade D or a corresponding result.
6.5 The final theses and final examinations at the same educational level in other universities are not recognised as prior learning.
6.6 The recognition of the level of academic attainments is vested with the Head of the Office of Academic Affairs who shall be entitled to, should the assessment require, ask the student for syllabi and involve the relevant department or programme manager.
6.7 The recognition of academic attainments shall be formulated and transferred by a protocol with the date of their accomplishment, drawn up by the Office of Academic Affairs and signed by the Head of the Office.
6.8 The level of non-formal studies and work experience is assessed and recognised by a Commission called and chaired by the Vice Rector for Studies.
6.9 In the event of well-grounded circumstances the Head of the Office of Academic Affairs can ask the Commission to evaluate previous academic attainments.
6.10 In order to have the non-formal learning and work experience recognised the student shall submit an application during the period from August 20 to May 15, with the relevant documents about his/her learning and work experience to the Office of Academic Affairs. The documents shall be passed on to the Vice Rector for Studies who shall be accountable for the assessment procedure.
6.11 The Commission shall be entitled to require explanations from the applicant in writing about the academic record, acquired knowledge, skills and authenticity. Should it be necessary the Commission may organise an examination of the knowledge and skills by informing the applicant about the procedure.
6.12 The Commission shall make a decision about the recognition of the prior learning and work experience within 30 calendar days from the date of application. The decision shall be formulated in writing and signed by the Vice Rector for Studies.
6.13 The fees for the assessment of prior learning and work experience shall be regulated by a decree of the Rector of EBS.
7. Internship
7.1 The content and organisation of the concrete internship is described in the corresponding instruction of internship. Before the start of internship the Office of Academic Affairs shall organise the instruction.
7.2 A student himself according to the objectives of the concrete internship can select the place of internship. 7.3 If requested the Office of Academic Affairs shall issue a letter introducing the objectives and organisation of the internship and requesting the student to be accepted for the internship position and allow him/her to get acquainted with information concerning the organisation.
7.4 Results of the internship shall be written into the report and handed in on October 1 at the latest or according to the agreement in the internship regulations. The report on internship must be drawn up according to the EBS Manual of Writing Style. The volume of the report is regulated by the internship regulations.
7.5 The reports shall be submitted to the Office of Academic Affairs where they are registered and passed on to the internship supervisor(s).
7.6 The Office of Academic Affairs shall arrange the defence of the presented reports within a month. In the course of the defence the defence committee has the right to ask specifying questions and if necessary give supplementary tasks.
7.7 The defence committee shall use the EBS evaluation criteria and the grading scale to evaluate the internship. The defence of the internship reports must be finished by November 1.
8. Written assignments
8.1 Written assignments are homework, term papers, internship reports, projects and final theses.
8.2 Depending on the character of the subject and the requirements established by the lecturer, the student has to compile written assignments to get the final grade for the subject. Corresponding conditions must be fixed in the syllabus.
8.3 Written assignments must be drawn up by means of the computer or presented on paper, depending on the lecturer’s demand, either bound or stapled. The written assignments must include the title of the work, the course name, the author’s name, the study group and also the name of the lecturer.
8.4 A written assignment on paper must be presented to the lecturer through the Office of Academic Affairs where all the written assignments are registered and the date of arrival is recorded. The written assignments may be submitted on paper directly to the lecturer. Electronic assignments are submitted via OIS. In exceptional cases, on the approval of the lecturer, the electronic assignments may be forwarded to the e-mail address of the lecturer or by means of electronic learning environment (e.g. Moodle etc.).
8.5 The lecturer may lower the scores, not take into account of the final grade or give a new assignment to the student(s) if the written tasks have not arrived on time by the deadline fixed by the lecturer in the course syllabus.
8.6 Final theses at all the levels of higher education (Bachelor’s Thesis, Master’s Thesis, and Doctoral Thesis) must be defended in public. Some other written assignments may also be subject to the defence. The order of their defence and conditions are set out in the syllabus.
8.7 The requirements for compiling and defending of final theses are set out in “The EBS Manual of Compiling and Defending the Final Theses”.
8.8 The requirements for compiling written papers are outlined in the EBS publication “The EBS Manual of Writing Style”.
8.9 Written research papers are maintained in the corresponding Departments until the end of make-up examinations i.e. in the event of a subject in the autumn semester until 31st March and in the event of a subject in the spring semester until 31st October. After the above due dates the papers shall be destroyed. Students have the opportunity to see their written assignments but not take them along.
8.10 The lecturer shall grade the written assignments and insert the results in OIS within 7 days after the due date for the presentation or defence of the written assignments.
9. Student´s status
9.1 A student is a person who has been matriculated to the Bachelor’s, Master’s or Doctoral studies of the university.
9.2 Students are divided:
According to the form of studies:
- a day-time student;
- an evening student;
- a cycle studies student;
According to the level of education:
- a student of the Bachelor’s Degree Program;
- a student of the Master’s Degree Program;
- a doctoral student;
According to the study load:
- a full-time student with the full study load - in case of a nominal study load the student must fulfil at least 75% of the studies of the programme semester by the end of the academic year. EBS Senate may state the curricula that can only be taken full-time and the full-time curricula to which the requirements are higher;
- a part-time student – a part-time student must fulfil 50 - 75% of the studies of the nominal study programme by the end of the academic year. 9.2.1 The student shall opt for their full-time or part-time study form upon entering EBS and declaring the subjects. The opted study form and study load shall be confirmed and entered in OIS by the Office of Academic Affairs.
9.2.2 In accordance with the cumulative capacity of completion of the study programme, the Office of Academic Affairs shall confirm the academic status of a Bachelor´s and Master´s student by the end of the
semester i.e. 31st August and of a Doctoral student by the 30th September - as a full-time student or a part-time student. A student who has completed less than 50% of the cumulative capacity of the corresponding study programme by the above date shall be ex-matriculated with the decree of the Rector of EBS.
9.3 Extern
9.3.1 Extern is a person studying at EBS who is entitled to examinations and credits under 30 ECTS in an academic year and defend their final thesis or take the final examination. The extern shall not be obliged to participate in the study work.
9.3.2 An extern is not a student.
9.3.3 Should an extern wish to study in the amount of 30 ECTS or more, they shall have to apply for matriculation in EBS.
9.3.4 The relations between the extern and EBS shall be regulated by a mutual agreement.
9.3.5 The extern shall be bound to the rights and duties in relation to the study work and study organisation as set out in the Academic Regulations.
9.3.6 EBS shall be entitled to stop the studies of the extern with a decree of the Rector of EBS in case the extern has failed to follow the Academic Regulations or pay the tuition fee.
9.4 To describe the general academic progress of the student at a given period, the weighted average grade (WAG) is used, which is calculated out of the sum of the grade points multiplied by credit points, divided by the sum of the credit points of all the successfully passed subjects during a certain period of time. Students can follow their academic progress on the electronic study information system OIS.
9.5 A student will be transferred to the next year if he/she has fulfilled the study plan of the academic year (nominal or individual), i.e. he/she has no study debts.
9.6 A student is transferred to the next year conditionally (the student is in a critical state) if he/she has maximum two study debts or when his/her weighted average grade (WAG) is lower than 2.00.
9.7 The student transferred to the next year conditionally has to eliminate his/her critical state during one semester.
9.8 The student has to repeat the year of study if he/she has more than two study debts.
9.9 The student is allowed to take an academic leave at his/her own application up to two semesters at every level of higher education, in addition to that up to two years for health reasons; in case of serving in the army of the Estonian Republic one more year in addition. The student can take the academic leave at the moment of time necessary for him/her, termination of the academic leave takes place only immediately before the beginning of the semester. If the student on the academic leave has not applied for reinstatement to continue his studies at the end of the leave, he/she shall be expelled.
9.10 Only those students who have no tuition fee debts are allowed to go on the academic leave. The student going on the academic leave gets a refund for the tuition fee previously paid before the beginning of the semester according to rates established in the contract or it is calculated as advance payment. The student must add the application, concerning a refund, to the application for academic leave.
9.11 The student is entitled to take the maternity leave as foreseen by the law.
10. Academic ethics
10.1 The EBS student and extern shall be obliged to follow the requirements of the code of academic conduct. The use of unauthorized assistance, including mobile telephones, in taking quizzes, tests or examinations, plagiarism i.e. rephrasing, referring or citing another work without the required referencing in writing the final theses, home assignments, projects, term papers, the offence of lecturers or co-students, attendance of lectures being drunk etc., is considered a violation of the rules of academic conduct.
10.2 The EBS Code of Conduct regulates the issues of violating academic ethics.
10.3 The cases of violating the principles of academic conduct are registered in the students' database in OIS. The sanctions for prohibited behaviour are initiated by the Head of the Office of Academic Affairs.
11. Expelling
11.1 The student is expelled - on the basis of his/her personal application; - in case of having completed the study plan and being issued a diploma; - because of poor academic progress; - because of a failure to attend studies; - because of a failure to pay the tuition fee in time; - because of grave violation of academic ethics; - in case of death. 11.2 The student is expelled because of poor academic progress if - the student is unable to achieve a positive grade after repeating the course (see 5.3.4);
- the student is unable to settle his critical state/ academic deficiencies (see 9.7) by the end of the semester; - the student is in a critical state for the third time; - the student fails to pass the final examination or to defend the Final Thesis twice or more; - the student has completed less than 50% of the cumulative capacity of the study programme by the end of the academic year (see 9.2.3).
11.3 The student is expelled because of a failure to attend the studies if he/she has not declared the studies by the corresponding semester or he/she has not attended the lectures declared.
11.4 The student is expelled because of a failure to pay the tuition fee on due time. The extension of the payment terms takes place according to the student's motivated application that must be submitted to the Vice Rector for Finance and Administration before the end of the payment deadline.
11.5 The student is expelled as the result of violation of the academic code of conduct if
- the result of the final thesis or final examination is F due to an unethical act , including cheating, unauthorised collaboration plagiarism; - the student has repetitively breached the academic code of ethics; - the student has been sentenced by the court for a crime; - the student has been found guilty of document forgery.
11.6 The student shall be expelled by the decree of the Rector of EBS.
12. Graduation
12.1 To graduate from EBS and receive the corresponding graduation certificate the student must fulfil all the requirements for the completion of his/her study plan, including accomplishing all the necessary studies (WAG minimum at least 2.00, writing and defending the final thesis or pass the final examination (Bachelor’s studies), or compile and defend the final thesis (Master’s- and Doctoral studies). The requirements to the Doctoral Thesis and the defence of the Doctoral Thesis are stated in Procedure for Passing the Doctoral Programme and Defending the Doctoral Thesis.
12.2 The final theses are done with the department selected by the student. The student who has completed the study programme (either fully or the most part) shall select the topic of the thesis and a supervisor. In case the supervisor is out of EBS, the student may be appointed a consultant or co-supervisor from among the lecturers of EBS.
12.3 Upon starting with the final thesis, the student shall submit to the Office of Academic Affairs a declaration of the final thesis. The final thesis is declared in OIS. The declaration of the final thesis shall be submitted and the final examination shall be declared according to the due date set out earlier. The final thesis declaration will be confirmed by the corresponding Head of Department and co-ordinated with the Head of Curriculum.
12.4 The defence of final theses and final examinations take place once a semester, at the time fixed in the academic calendar (in the last weeks of the semester as a rule).
12.5 The lists of students for defence and examinations shall be drawn up on the basis of the submitted declarations and the students shall be presented corresponding invoices for tuition fees.
12.6 The requirements, procedure of compiling and order for the defence of final theses have been laid down in the Manual for Compiling and Defending the Final Thesis, confirmed by the Vice Rector for Studies. The requirements and order of final examinations have been laid down in the Final Exam Program, confirmed by the Vice Rector for Studies.
12.7 The final theses must be defended in public in front of the special defence committee; the final examinations are taken in front of examination committees. The defence committee may declare the final thesis confidential should such application be presented, whereas this does not bring along any changes in the defence procedure. Both the defence and examination committees are assigned by the decree of the Rector of EBS drawn up on the written proposal of the Office of Academic Affairs.
12.8 The final examination shall consist of two parts - the written examination paper (75% of the final grade) and the oral examination (25% of the final grade). The final grade is a summary of the two results described above.
12.9 Study performance is accepted for graduation regardless of the time they were obtained.
12.10 The preliminary defence takes place prior to the main defence. Time for the preliminary defence is fixed in the academic calendar (as a rule 3 weeks before the main defence).
12.11 The students who have completed all the studies required in the study plan, whose WAG is at least 2.00 and have the permission of the supervisor, are permitted to the preliminary defence. The students unable to meet the above-mentioned requirements are expelled from the list of the participants in the defence and they will have the opportunity to declare themselves in the following semesters.
12.12 The students who have successfully defended their theses at preliminary defence (the decision of the preliminary defence committee “allowed to final defence” or “allowed to finale defence conditionally”) are allowed to the final defence. The students who have failed to defend their theses successfully at the preliminary defence (the decision of the preliminary defence committee “not allowed to final defence”),
are erased from the list of participants in the defence. They have the opportunity to declare the final thesis with the same or altered title for the second time in the following semesters.
12.13 After failing to defend for the second or more time the student is expelled because of poor academic progress. Re-matriculation shall take place on the applicant´s grounded letter of application according to the present regulations clause 2.5.
12.14 The students who have successfully passed the preliminary defence must submit their thesis in hard cover bound copy and electronically by the pre- announced deadline to the Office of Academic Affairs.
12.15 In the course of two working days (since the disclosure of results of the pre-defence, final defence or the final examination results) the graduating student shall be entitled to raise disputes about the defence or final examination procedures in his/her appeal to the Rector of EBS, who shall resolve the problem within one week.
12.16 The final thesis is considered defended or the final examination passed if they are evaluated at least with grade ‘D’. The graduation and the EBS graduation certificates are awarded by the EBS Rector’s decree. 12.17 The Diploma cum laude shall be issued to a person, - who has covered the study programme of the Bachelor’s or Master’s degree in the full volume, - who has received grade ‘A’ for the defence of the final thesis or the final examination and - whose WAG is at least 4.60; all grades on the academic record are taken into consideration.
12.18 Graduation certificates are prepared by the Office of Academic Affairs and they are awarded at the official ceremony of EBS.
12.19 The students who have completed the studies but not declared for the participation in the defence of the final thesis or final examination are awarded an academic certificate of the attendance in the studies at EBS with a detailed record of the volumes of the subjects taken and the grades achieved, and consequently they are expelled. Reinstatement and registration to the defence of the final thesis takes place on a personal application and the declaration of the final thesis or the final examination.
12.20 The student who wants to graduate with the double diploma according to the agreement between universities has the right to apply for the transfer of the result of the final thesis defended at the partner university to EBS. For that purpose the student must submit to the Office of Academic Affairs the corresponding application, the defended Final Thesis with its summaries in the Estonian and English languages (if the thesis is not written in Estonian or English and does not include the corresponding summary) and the documents giving proof of the positive result for the defence. The Head of the Office of Academic Affairs shall make the decision about taking into account the paper and the grade involving the Head of the corresponding Department on the basis of the topic of the thesis if necessary.
APPENDIX 2. CODE OF CONDUCT
PRINCIPLES
The Estonian Business School believes in honesty, integrity and competition as key principles in a functioning market economy. It therefore expects its students, faculty and staff to follow these principles, both in business and in academic life. Any act of cheating, plagiarism, or similar unethical behaviour will be treated as an attack on the institution itself, and punished accordingly. Students need to understand that the value of an EBS diploma in the labour market is based on the fact that it is earned through hard work. Anyone trying to obtain credit by other means than his or her own work, not only deprives himself or herself of the opportunity to learn something, but damages the reputation of EBS and steals from his or her classmates by lowering the value of their diploma. Anyone disrupting the learning process lowers the quality of education that students receive. Reports on violations of these principles will be treated confidentially.
Examples of Prohibited Behaviour: Cheating, plagiarism, collaboration and any other form of academic dishonesty in connection with tests, homework, exams, or final paper; Giving false or misleading information to any EBS official, staff or faculty member; Forgery, falsification, or misuse of any EBS document or record; Disruption or obstruction of teaching, e.g. chatting or use of mobile phones in class, repeatedly arriving late or leaving early; Disruption or obstruction of administration or other EBS activities, including library and computer facilities.
SANCTIONS
A violation of the principles of honesty, integrity and competition at EBS is an abuse of the privilege of studying at EBS, and raises the question as to whether the person is worthy of attending EBS in the future. Sanctions for prohibited behaviour range from grade reductions to expulsion without refund of tuition. Cheating and plagiarism result automatically in an F (zero) for the paper in question. Smaller sanctions: grade reduction, F for test/exam/homework, additional tasks, remark in student's academic record, exclusion from class participation in the given course for up to one week. Severe sanctions: F for semester, repeat course, repeat semester, temporary suspension, permanent expulsion, legal action, exclusion from class participation in the given course for more than one week, exclusion from more than one course. Lesser sanctions can be decided by an individual member of staff or faculty, more severe ones need the approval of the responsible department chair or the director of studies. The person imposing a sanction sends a written notice containing the name of the student, the offence and the sanction, to the student database ÕIS. Students can appeal against such imposed sanctions in written form to the responsible department chair or to the director of studies.
DEFINITIONS
"Cheating" means (l) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or (3) the acquisition, without permission, of tests or other academic material belonging to a member of the University faculty or staff. "Plagiarism" means the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials. "Collaboration" means the unauthorized cooperation with another person(s) in preparing academic assignments or collaboration with another person to commit an act of academic dishonesty.