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Miami-Dade Aviation Department MIAMI-DADE AVIATION DEPARTMENT ADOPTED BUDGET FISCAL YEAR 2021 Finance and Strategy Group: Financial Planning and Performance Analysis Division Miami - Florida Miami-Dade Aviation Department A Department of Miami-Dade County, Florida FY 2021 Adopted Budget Prepared by: Financial Planning & Performance Analysis Division Ivonne M. Davila Aviation Budget Director Amy Cruz & Brian Gendron Aviation Financial & Performance Administrator Brenda Ellis Accountant 2 Miami-Dade County, Florida Elected Officials Daniella Le vine Cava Mayor Board of County Commissioners Rebeca Sosa, Acting Chairwoman Rebeca Sosa, Vice Chairwoman Oliver G. Gilbert, III, District 1 Vacant, District 8 Jean Monestime, District 2 Kionne L. McGhee, District 9 Keon Hardemon, District 3 Javier D. Souto, District 10 Sally A. Heyman, District 4 Joe A. Martinez, District 11 Eileen Higgins, District 5 José “Pepe” Diaz, District 12 Rebeca Sosa, District 6 René Garcia, District 13 Raquel A. Regalado, District 7 Harvey Ruvin Clerk of Courts Abigail Price-Williams County Attorney Jennifer Moon Deputy Mayor/Director, Management and Budget www.miami-dade.gov Miami-Dade Aviation Department Senior Management Staff Aviation Director & Chief Executive Officer Lester Sola Deputy Director Chief of Staff & Senior Policy Advisor Senior Executive Assistant Ken Pyatt Arlyn Rull-Valenciaga Patricia Hernandez Assistant & Associate Directors Sergio San Miguel Daniel J. Agostino Mark O. Hatfield, Jr. Chief Financ ial Offic er Assistant Director, Assistant Director, Operations Public Safety & Sec urity Ralph Cutie Barbara Jimenez Robert Warren Assistant Director, Assistant Director, Assistant Director, Fac ilities Management Administration Business Retention & Development Pedro Hernandez, P.E. Tony Quintero Assistant Director, Assoc iate Direc tor, Fac ilities Development Governmental Affairs www.miami-airport.com The Government Finance Officers Association of the United States and Canada presented a Distinguished Budget Presentation Award to the Miami-Dade Aviation Department, Florida for its annual budget for the fiscal year beginning October 1, 2019. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Miami-Dade Aviation Department Organizational Chart Aviation Director & Chief Executive Officer (Executive Group) 19-20 20-21 15 15 Chief of Staff & Senior Policy Advisor (Policy Advisement Group) 19-20 20-21 50 50 Deputy Director Assistant Aviation Director Chief Financial Officer Administration (Finance & Strategy Group) (Administration Group) 19-20 20-21 19-20 20-21 74 73 139 159 Assistant Aviation Director Assistant Aviation Director Operations Business Retention & Development (Operations Group) (Business Retention & Development Group) 19-20 20-21 19-20 20-21 446 415 52 51 Assistant Aviation Director Assistant Aviation Director Public Safety & Security Facilities Development (Public Safety & Security Group) (Facilities Development Group) 19-20 20-21 19-20 20-21 122 154 63 63 Assistant Aviation Director Facilities Management (Facilities Management Group) 19-20 20-21 471 452 *Detailed organizational charts by division are provided throughout the budget document “The Flag of Honor” contains the names of those killed in terrorist attacks of 9/11 Now and forever it will represent the immortality We shall never forget them Located in Miami International Airport Concourse D PROFESSIONAL COMPLIANCE 112 Table of Contents PROTOCOL & INTERNATIONAL AFFAIRS 116 (Click on text below, to view section) FINANCE & STRATEGY GROUP 121 READERS GUIDE 1 FINANCE & STRATEGY 128 ACCOUNTING 132 BUDGET MESSAGE 3 CAPITAL FINANCE 136 PROGRAM CONTROLS 140 FINANCIAL PLANNING & PERFORMANCE ANALYSIS INTRODUCTION 15 144 OVERVIEW 15 OPERATIONS GROUP 149 FIVE-YEAR FINANCIAL OUTLOOK 28 ORGANIZATIONAL GOALS & KEY STRATEGIES 34 STRATEGIC ALIGNMENT 34 OPERATIONS 154 FINANCIAL STRUCTURE 36 AIRSIDE OPERATIONS 158 TERMINAL OPERATIONS 162 LANDSIDE OPERATIONS 166 BUDGET OVERVIEW: OPERATING REVENUES 49 GENERAL AVIATION AIRPORTS OPERATIONS 170 AVIATION NOISE ABATEMENT 174 BUDGET COMPARISON 49 DESCRIPTION OF REVENUES 50 PUBLIC SAFETY & SECURITY GROUP 179 MAJOR SOURCES OF REVENUES 51 REVENUE DETAIL 52 NARRATIVE OVERVIEW 55 POLICE SERVICES 184 FIRE & RESCUE 187 SECURITY & SAFETY 190 BUDGET OVERVIEW: OPERATING EXPENSES 63 FACILITIES MANAGEMENT GROUP 195 BUDGET COMPARISON 63 BUDGET BY CATEGORY 65 NARRATIVE OVERVIEW 66 FACILITIES MANAGEMENT 199 BUDGET BY GROUP 68 MAINTENANCE 203 EXPENSE SUMMARY BY GROUP 69 ERSONNEL BY ROUP P G 71 ADMINISTRATION GROUP 209 EXECUTIVE GROUP 75 ADMINISTRATION 215 HUMAN RESOURCES 219 EXECUTIVE 79 CONTRACTS ADMINISTRATION 223 LEGAL 83 INFORMATION SYSTEMS 227 MINORITY AFFAIRS 231 COMMODITIES MANAGEMENT 235 POLICY ADVISEMENT GROUP 87 BUSINESS RETENTION & DEVELOPMENT GOVERNMENTAL AFFAIRS 92 GROUP 239 FINE ARTS & CULTURAL AFFAIRS 96 CUSTOMER INITIATIVES 100 COMMUNICATIONS & DIGITAL MARKETING 104 BUSINESS RETENTION & DEVELOPMENT 244 MARKETING 108 REAL ESTATE MANAGEMENT & DEVELOPMENT 248 AIRPORT CONCESSIONS BUSINESS DEVELOPMENT IMPROVEMENT FUND 295 252 COMMUNICATION, HOSPITALITY & CAPITAL IMPROVEMENT PROGRAM 299 TRANSPORTATION SERVICES 256 FACILITIES DEVELOPMENT GROUP 261 SUPPLEMENTAL DATA 323 FACILITIES DEVELOPMENT 265 ORDINANCE 324 FACILITIES 269 NON-DEPARTMENTAL 328 AVIATION PLANNING, LAND-USE & GRANTS 273 MANAGEMENT AGREEMENTS 329 CIVIL ENVIRONMENTAL ENGINEERING 277 ADMINISTRATIVE REIMBURSEMENT 330 PROMOTIONAL FUNDING 331 SUMMARY OF RATES 334 RESERVE MAINTENANCE FUND 281 ECONOMIC STATISTICS 349 OPERATIONAL STATISTICS 360 DEBT SERVICE 285 FINANCIAL STATISTICS 370 GLOSSARY 373 ACRONYMS 380 Readers Guide The development of the Miami-Dade Aviation Department Budget is the culmination of many hours of review, analysis and deliberation by Aviation Department and County staff. This document demonstrates the annual business and Proposed Budget for the Aviation Department. The information within the budget document is presented in the following order: Department • Budget Message • Introduction • Budget Overview: Operating Revenues • Budget Overview: Operating Expenses Group • Overview • Organizational Structure • Personnel Summary • Expense Summary • Group Goal(s)/Performance Measures • Accomplishments for FY 2020 Division • Organizational Structure • Mission Statement • Responsibilities • Personnel Summary • Expense Summary • Major Drivers Also, included is an overview of the Reserve Maintenance Fund, Debt Service, Improvement Fund, and Capital Improvement Program. Furthermore, there is a Supplemental Data section which contains beneficial information for the reader. Miami-Dade Aviation Department |FY 2020-21 1 The “Miami Hound Machine” are volunteer ambassadors who spread love, warmth, and assistance to travelers. They are all certified by the Alliance of Therapy Dogs who volunteer their time to destress and comfort passengers during peak travel times. Top row: Abbey, Avigail, Pico, Donovan Bottom row: Tilly, Belle, Dash, Phoebe Miami-Dade Aviation Department |FY 2020-21 2 Budget Message November 24, 2020 Honorable Mayor Daniella Levine Cava Honorable Acting Chairwoman / Vice Chairwoman Rebeca Sosa Honorable Members of the Board of County Commissioners Harvey Ruvin, Clerk of Courts The Miami-Dade County Aviation Department (MDAD, Aviation Department or the Department) herein presents the adopted operating and capital budgets for the fiscal year (FY) ending September 30, 2021 (the Budget or the Annual Budget). The Budget is the culmination of a process that evaluates the needs and obligations of the Department, particularly as they affect operations and Capital Projects. The Budget also takes into account the requirements of the Amended Trust Agreement governing the Outstanding Aviation Revenue Bonds and its obligations under state and federal laws. The budget process is deliberative and focused on accomplishing the strategic goals of the Department and the County for the Airport System, which consists of the principal airport, Miami International Airport (MIA or the Airport), three general aviation airports, one decommissioned general aviation airport, and one airport used primarily for flight training purposes. Due to the current worldwide pandemic and its significant negative effect on the aviation industry, the Department decreased its FY 2021 operating expense budget by 4.0%. MDAD is working with its main customers, MIA’s air carriers, to keep the airline cost per enplaned passenger (CEP), the principal measure of the cost of doing business at an airport, reasonable during these unprecedented times. The FY 2020 CEP was $18.92 with the FY 2021 CEP increasing to $24.81 or 31.1%. Without MDAD taking the following measures with the operating budget, the increase would have been dramatically higher: • Reduction of the debt service amount included in the airline rate base by $19.5 million by using money set-aside in the Improvement Fund that could be used to offset future airline rates and charges. • Reduction of the debt service amount included in the airline rate base by $28 million due to a significant increase in the amount of Passenger Facility Charge revenue used to pay debt service. • Reduction of the operating expense budget by 4.0% primarily due
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