DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE AND TECHNOLOGY, MURTHAL

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MINUTES OF THE

MEETING OF THE EXECUTIVE COUNCIL

held on 30th March, 2018 at 10:30 a.m. Conference Hall, Sarvepalli Radhakrishnan Bhawan Administrati\fe Block DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE AND TECHNOLOGY, MURTHAL

No: DCRU5T/E.C/32/2018/15/-1 is Dated: 18 .oS·2-0lg

To 1. Prof. (Dr) Rajendrakumar Anayath Chairman Vice Chancellor Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat) 2. Additional Chief Secretary to Govt. of Member Finance Department, Haryana Civil Secretariat 3. Additional Chief Secretary to Govt. of Haryana Member Technical Education Department New Secretariat, Chandigarh 4. Director-General Member Technical Education Department, Haryana Sector - 4, Bays 7-12, Panchkula 5. Dr. Jagbir Singh, Chairman Member Board of School Education, Haryana (Haryana) 6. Prof. Tankeshwar Kumar Member Vice Chancellor Guru Jambheshwar University of Science and Technology , Haryana 7. Dr. Ajay Singh Yadav, SCientist-Incharge Member HAIC Agro Research & Development Centre, Murthal Distt. Sonepat (Haryana) 8. Dr. Om Prabhat Agarwal, former Professor of Chemistry Member R/o Sri Venkatesh Bhawan, 445/B (New No. 273), Dev Colony, 9. Dr. P.K. Mittal, Professor (Retd.) Member Panjab University #1648, Pushpac Complex, Sector-49B Chandigarh-160 047 10. Dr.(Mrs.) Deepti Dharmani, Professor Member Department of English Chaudhry Devi Lal University, (Haryana)

Contd ... .2.. : 2:

11- Prof. S. K. Garg Member Dean, Faculty of Science & Technology Interface and Registrar and Oeenbandhu Chhotu Ram University of Science and Technology Secretary Murthal (Sonepat) 12. Prof. (Mrs.) Jyoti P Sharma Member (' Dean, faculty of Architecture, Urban & Town Planning Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat)

13. Prof. Rajbir Singh Member Dean, Faculty of Management Studies Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat) 14. Dr. R. C. Nautiyal, Professor· Member Department of Mathematics ( Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat)

15. Dr. O.K. Jain, Professor Member Department of Electrical Engineering Oeenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat)

Subject: Minutes of 32nd Meeting of the Executive Council held on 30.03.2018. Sir,

I am sending herewith a copy of the minutes of the ~2nd meeting of the Executive Council held on 30.03.2018 at 10:30 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Oeenbandhu Chhotu Ram University of Science and Technology, Murthal (Sonepat). Comments on the minutes, if any, may kindly be conveyed to the undersigned within a week of the receipt of this letter.

Yours faithfully,

~ (S.K. Garg) Encl~:As above REGISTRAR

Contd.....3... : 3 :

Endst. No. DC RUST /E.C/32/2018/ll.b Dated: 18.oS· 2-a18

A copy of above along with a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of the Hon'ble Governor an.d Chancellor of Deenbandhu Chhotu Ram unive~Sity of Scie ce and Technology, Murthal (Sonepat). vv-~

Encl: As above I ~ (S.K. Garg) REGISTRAR

Endst. No. DCRUST/E.C/32/2018/ t b7

A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), 6th Floor, New Secretariat, SeCtor-17, Chandigarh for information.

Encl: As above ~ (S.K. Garg) REGISTRAR

Endst. No. DGRUST/E.C/31/2018/168-&a, Dated: I~' o~·'l..o(~

A copy of above along with a copy of minutes is forwarded to the following for information and necessary action:- 1. Secretary to Vice Chancellor (for kind information of the Vice Chancellor), Deenbandhu Chhotu Ram University of Science and Technology, Murthal (Sonepat). 2. P.A. to Registrar (for kind information of Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat).

End: As above (Dr. Jagv~4~rb ' Deputy Reglstra~aC;;Ulty) -/-

Minutes of the 32nd meeting of Executive Council held on 30th March, 2018 at 10:30 a.m. in the Conference Hall of sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science and Technology, Murthal (Sonepat)

The following were present:- 1. Prof. (Dr) Rajendrakumar Anayath Chairman Vice Chancellor Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat)

I 2. Smt. Kiran Lekha Walia Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE) (Nominee of Additional Chief Secretary to Govt. of Haryana Finance Department, Chandigarh) 3. Sh. Arun Kumar Member Deputy Director, Technical Education Department (Nominee of Principal Secretary to Govt. of Haryana Technical Education Department, Chandigarh) 4. Dr. Jagbir Singh, Chairman Member Board of School Education, Haryana Bhiwani (Haryana) 5. Prof. Tankeshwar Kumar Member Vice Chancellor Guru Jambheshwar University of Science and Technology Hisar, Haryana 6. Dr. Ajay Singh Yadav, SCientist-Incharge Member HAle Agro Research & Development Centre, Murthal Distt. Sonepat (Haryana) 7. Dr. P.K. Mittal, Professor (Retd.) Member Panjab University # 1648, Pushpac Complex, Sector-49B Chandigarh-160 047

8. Prof. S. K. Garg Member Dean, Faculty of Science & Technology Interface and and Registrar, Deenbandhu Chhotu Ram University of Science and Secretary Technology Murthal (Sonepat)

9. Dr. R.C. Nautiyal,Professor Member Department of Mathematics Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat) -~-

10. Dr. O.K. Jain, Professor Member Department of Electrical Engineering Deenbandhu Chhotu Ram University of Science and Technology Murthal (Sonepat)

At the outset, the Vice Chancellor welcomed all the members of the Executive Council and informed that the President, DCRUTA has been invited in the EC meeting as a Special Invitee.

The Executive Council (EC) considered the agenda items and decisions taken are as under:-

Item No. 32_1 To confirm the minutes of the 31st meeting of Executive Council held on 19.02.2018.

Minutes of the 31st meeting of Executive Council held on 19.02.2018 were circulated vide Letter No. DCRUST/E.C/31/2018/65-79 dated 12.03.2018. Few observations were received from individual Executive Council members and the same are incorporated in the minutes. The agenda-wise revised minutes after incorporating the observations are placed below:- Existing minutes of the 31st Revised minutes after incorporating the meeting of the Executive Council observations received from individual held on 19.02.2018 Executive Councilmembers Item No. 31_1. To Confirm the minutes of the 30th meeting of Executive Council held on 22.05.2017. Minutes of the 30th meeting of Executive Council held on 22.05.2017 were circulated Vide Letter No. DCRUST/E.C/30j2017/235.•253 dated 18.08.2017. Since, no comments were received, hence, minutes stand confirmed. Members of the Executive Council informed that the minutes of 30th meeting of Executive Council were circulated nearly after three months. It must be ensured that the minutes are drculated well in time. The Vice-Chancellor-cum- Chairman, EC ensured that the minutes of 31st meeting of EC will be Circulated within two weeks from the date of meeting l.e. upto 05.03.2018. (No Change) Item No. 31_2. To note the Follow up action taken report on the decisionsof the 30th meeting of Executive Councilheld on 22.05.2017 The EC noted the follow up action The EC noted the follow up action taken report on taken report on the decisions of the the decisions of the 30th meeting of Executive 30th meeting of Executive Council Council held on 22.05.2017. held on 22.05.2017. Regarding item No. 30_8, Executive Council resolved Regarding item No. 30_8, Executive that the earlier proforma and guidelines were based COuncil resolved that the earlier on Govt. letter No. 666-668/Engg. dated 02.03.2012 proforma and guidelines approved in under clause 7.2 Selection Procedure sub-clause (2) 17th meeting of EC held on which is reiterated below:- 26.09.2012 vide Agenda Item No. 25, "The Universities shall adopt these will be applicable up to 02.03.2016 Regulations for selection committees and i.e. the day of 25th meeting of EC. ~Iection procedu~ through their respective Executive Council in its 25th meeting statutory bodies incorporating the Academic vide Agenda No. 25_4 adopted the Performance Indicator (API) based guidelines received from the office of Performance Based Appraisal System (PBAS) DGTE vide Memo No. U/9/441-443 at the institutional level for University dated 17.04.2015. Therefore, UGC Departments." proforma along with 2nd amendment The same were prescribed in UGC Regulations 2010 will be applicable from 02.03.2016 to issued vide No. No.F.3-l/2009 dated 28.06.2010 03.05.2016. The UGC proforma with (clause 6.0.2):- 3rd amendment will be applicable "The Universities shall adopt these from 04.05.2016 to 10.07.2016. The Regulations for selection committees and CAS proforma approved vide Agenda selection procedures through their respective No. 3o_8 of EC rh~ting held on statutory bodies incorporating the Academic 22.05.2017 based on UGC 4th Performance Indicator (API) based amendment will be applicable w.eJ. Performance Based Appraisal System (PBAS) 11.07.2016 (Copy of the proforma at the institutional level for University with guidelines enclosed at Departments and their Constituent colleges! Annexure-I). affiliated colleges (Government! Governmel:1t- aided/Autonomous/ Private Colleges) to be Regarding item No. 30_9, it was followed transparently in all the selection resolved that the appointment of Sh. processes. An indicative PBAS .template Amit and Sh. Manjeet (dependents of proforma for direct recruitment and for Career victims of agitation of Jat Advancement Schemes (CAS) based on API Reservation) be considered and based PBAS Shall also be sent separately by approved. the UGC to the universities. The universities may adopt the template proforma or may devise their own self-assessment cum performance appraisal forms for teachers in strict adherence to the API criteria based PBASprescribedin these Regulations."

The Executive Council in its 17th meeting held on 26.09.2012 vide Agenda Item No. 25, approved the guidelines and PBAS API proforma which will be applicable up to 02.03.2016 i.e. the day of 25th meeting of EC. Executive Council in its 25thmeeting vide Agenda No. 25_4 adopted the guidelines received from the office of DGTE vide Memo No. U/9f441-443 dated 17.04.2015. Therefore, UGC proforma along with 2nd amendment will be applicable from 02.03.2016 to 03.05.2016. The UGC

proforma with 3rd amendment will be applicable from 04.05.2016 to 10.07.2016. The CAS proforma approved vide Agenda No. 30_8 of EC meeting held on 22.05.2017 based on UGC4thamendment will be applicable w.e.f. 11.07.2016 (Copy of the proforma -4-

with guidelines enclosed at Annexure-I). However, Govt. memo No. U/9/440/Univ. dated 17.04.2015 is challenged in Hon'ble Punjab and Haryana High Court, Chandigarh vide ONP No. 11921 of 2015 and the case is subjudiced in the Hon'ble Court. Furthermore, all the CAS cases eligible upto 02.03.2016 has also been subjected to outcome of ONP No. 11921 of 2015. Item No. 31_3. To ratify and approve the decisionstaken in 12thmeeting of the Academic Council held on held on 13.02.2018 to start P.G. Programmes in Various Teaching Departments of the University. The EC ratified and approved the decision of the 13th meeting of Academic Council held on 13.02.2018 to start PGprogrammes in various teaching departments of the University. It was informed that M. Tech. in Construction and Real Estate Management has been left in the agenda inadvertently. It was also resolved to approve the PG programme in Construction and Real Estate Management. It was ensured that no extra regular faculty will be required to run these programmes. (No Change) Item No. 31_4. To consider and approve the recommendations of the committee regarding benefit of past service towards length of service for seniority counting and grant of senior scale to Dr. Sanju Saini, Assistant Professor, Department of Electrical Engineering. The EC considered and approved the The case of Dr. (Mrs.) Sanju Saini, Assistant recommendations, dated 31.07.2017, Professor, Department of Electrical Engg. is again of the committee consisting of (i) Dr. referred to the same committee with the request to (Mrs.) Deepti Dharmani, Professor examine the case in light of Govt. instructions issued and Chancellor Nominee EC Member, vide No. 25/1/2012/4TE dated 29.03.2013 (if not Convener (ii) Prof. R. K. Garg, done already) and re-submit the recommendations. Member and (iii) Dr. Jagvender Singh, Member that "her service rendered at Govt, Polytechnic cannot be counted towards her promotion under CAS in DCRUST, Murthal erstwhile CRSCE, Murthal and issue of seniority in the University may be considered as per University Rules". Item No. 31_5. To note &. ratify the matter regarding honorarium increased for the outside experts for attending the Selection Committee Meetings from , 2000/- to f 2000/- per candidate subject to the maxim..-mof 'f 5000/- per day. The EC resolved to approve ~ 5000/- per day irrespective of the number of candidate, for the outside experts for attending the Selection Committee Meetings for regular appointments. The same honorarium shall be applicable for the Outside Members of Executive Council! Academic Council/ Court. '-5-

The ECfurther ratified the approval of Hon'ble Vice-Chancellor for honorarium of ~ 5000/- to Outside ECMembers attending ECon 19.02.2018. (No Change) Item No. 31_6. To consider and decide the matter regarding type of leave for executing American Society for Microbiology (ASM) and Indo-US Science and Technology Forum (IUSSTF) 2017 ASM-IUSSTF Indo-US Research Professorship research project in James Madison University Virginia for two months i.e. from 01.01.2018 to 28.02.2018 to Dr. as, Rana, Professor, Department of BiotechnQlogy. The EC resolved to grant sabbatical leave to Dr. J.S. Rana, Professor, Department of Biotechnology for two months from 01.01.2018 to 28.02.2018 for executing American Society for Microbiology (ASM) and Indo-US Science and Technology Forum (IUSSTF) 2017 ASM-IUSSTF Indo-US Research Professorship research project in James Madison University Virginia.

The EC took a strong view that employee leave the station without specifying the type of leave to be granted and stressed that this may not be treated as precedent in future.

Further, leave rules be reviewed by a committee to be constituted by the Vice Chancellor. (NO Change) Item No. 31_7. To consider and decide the request of DCRUTA regarding provision for representation of elected members in statuary bodies like EC/AC/Court etc. The Item deferred for the next meeting. The provision of representation of elected members of Teaching/Non-teaching/affiliated institutions be decided in the next meeting of EC. (No Change) Item No. 31_8. To note and approve the action taken by Vice-Chancellor regarding appointment of Prof. Rajni Shukla, Chairperson, Department of Physics as Chief Warden, Girls' Hostels. The EC noted and approved the action taken by Vice-Chancellor regarding appointment of Prof. Rajni ShUkla,Chairperson, Department of Physics as Chief Warden, Girls' Hostels. (No Change) Item No. 31_9. To consider regarding printing of DMC/ Degree/ OMR Sheet/ Merit Certificates/ Stickers. The Executive Council approved the printing of DMC/ Degree/ OMR Sheet! Merit certificates/ Stickers/12- pages answer books from the confidential printer as per procedure laid in clause 11.4.1 of University Account Code pertains to expenditure on secrecy work. (No Change) Item No. 31_10. To consider the remuneration of Supdt.-in-Chief for Entranc@/RecruitmentExamination. The EC considered and approved the The EC considered and approved the remuneration remuneration for Supdt.-in~Chief as for Supdt.~in-Chief as ~ 1000/- per day instead of ~ lOOO/M per day instead of ~ 1000/- ~ 1000/- (Iumpsum) for Entrance/Recruitment (Iumpsum) for Entrance/Recruitment Examinations duly proposed exercising the powers Examinations. accorded vide Statute 12 (0) of University Act. Item No. 31_11. To consider and approve the appointments of dependents of victims of lat Reservation agitation. ""- The EC considered and approved appointments of the following 02 applicants of victims family during Jat Reservation Agitation for regular job according to their qualifications> (i) Sh. Amit S/o Sh. Jal Bhagwan r/o ViiI. Malha Majra, Distt. Sonepat (Brother of deceased) appointed as Peon. (ii) Sh. Manjeet S/o Sh. Jagbir Singh r/o Viii. Panchi Jattan, Teh, Ganaur, Distt. Sonepat (Brother of deceased) appointed as Peon. (No Change) Item No. 31_12. To consider and approve the charging of "License Fee" from Chief Wardensand Wardensand payment of Honorarium in lieu of "License Fee". The ECconsidered and approved the Honorarium in lieu of "License Fee" as under:- Warden ~ 1500/- Chief Warden ~ 2500/- Item No. 31_13. To consider and decide the matter regarding recovery of salary for the period of study leave i.e. from January 2014 to October 2014 in respec;:tof Sh. Vashwant Singh Verma, Assistant Professor, Department of Chemical Engineering. The EC considered and decided that The EC considered and decided that 10% from 10% from month salary of Sh. monthly salary of Sh. Yashwant Singh Verma, Yashwant Singh Verma, Assistant Assistant Professor, Department of Chemical Professor, Department of Chemical Engineering, be deducted towards recovery of salary Engineering, be deducted towards for the period of study leave i.e. from January 2014 recovery of salary for the period of to October 2014. Further, it is noted that there is no study leave i.e. from January 2014 to such precedent earlier to this type of case. October 2014. Item No. 31_14. To approve the implementation of Govt. of Haryana, Finance Department' instructions issued vide No. 6/67/2014~2PR(FD) dated 21.11.2017 regarding fixation of pay on promotion under Rule 13 of HSC (Revised Pay) Rules, 2008, equal to entry pay as prescribed in FD's letter No. 1/83/2008- 2PR(FD)dated 16.12.2010,for direct recruit. The EC approved the implementation of Govt. of Haryana, Finance Department' instructions issued vide No. 6/67/20 14-2PR(FD) dated 21.11.2017 regarding fixation of pay on promotion under Rule n of HSC (Revised Pay) Rules, 2008, equal to entry pay as prescribed in FD's letter No. 1/83/2008~2PR(FD) dated 16.12.2010, for direct recruit. (No Change) Item No. 31_15. To consider and approve the matter regarding grant of 02 advance increments w.e.f. 11.08.2010 (date of joining) on account of holding M.Phii degree to Ms. Vandana Sharma, Assistant Professor, D~ptt. of ManagementStudies. The ECconsidered and approved the matter The EC considered and approved the matter regarding grant of 02 advance increments regarding grant of 02 advance increments w.eJ. 11.08.2010 (date of joining) w.eJ. 11.08.2010 (date of joining) retrospectively on account of holding M. Phil retrospectively on account of holding M. Phll degree to Ms. Vandana Sharma, Assistant degree to Ms. Vandana Sharma, Assistant Professor, Deptt. of Management Studies. Professor, Deptt. of Management Studies as per the guidelines issued by the Govt. of Haryana through the office of DGTE vide Notific;ation dated 30.01.2004. -1-

Item No. 31_16. To consider and decide the demand of DCRUTA regarding full financial support for attending international conferences/ workshops etc. The EC considered and resolved that full funding subject to maximum of ~ 1.6 lacs shall be provided by the University for attending international conferences/workshops etc. (No Change) Item No. 31_17. To note and ratify the action taken by Vice-Chancellor regarding appointment of Prof. Ajay Monga, Department of Arthitecture as Dean, Students' Welfare. The EC noted and approved the action The EC noted and ratified the action taken by taken by Vice-Chancellor regarding Vice-Chancellor r~arding appointment of Prof. appointment of Prof. Ajay Monga, Ajay Monga, Department of Architecture as Department of Architecture as Dean, Dean, Students' Welfare as per Statute 5 of Students' Welfare. University Act. Item No. 31_18. To consider and decide the request of Dr. Pawan S. Rana for granting pay scale of , 37400-67000 + 9000 GP from the date of joining (11.08.2010) to the post of Associate Professor, Department of Physics in this University. The case be deferred and sent to The case be deferred and sent to Arbitration Arbitration Tribunal. If any such case Tribunal. If any such case comes up, the same comes up, the same may also be referred may also be referred to the Arbitration Tribunal to the Arbitration Tribunal as per Clause as per Clause 28 of the University Act and 28 of the University Act and Statutes. Statutes. Prof. P. K. Mittal, member Executive Prof. P.K. Mitlal shall act as nominee of Council shall act as nominee of the Executive the Executive Council. Council in Arbitration Tribunal. Item No. 31_19. To consider and decide the matter regarding grant of Sabbatical Leave to Dr. Sanjeev Makin, Professor, Department of Chemistry for a period of 153 days in place of 153 days' earned leaves. The ECconsidered the request of Prof. Sanjeev Makin, Professor in Department of Chemistry for grant Duty Leave for a period of 153 days in place of 153 days earned leave from 01.07.2014 to 30.11.2014.

The EC resolved that ex-post facto approval of Sabbatical Leave for a period of 153 days in lieu of 153 days earned leave from 01.07.2014 to 30.11.2014 be granted to Prof. Sanjeev Makin, Professor in Department of Chemistry as per provision of Clause No. 19.14.2 as he has pursued research project titled as "Safety Design & Optimization of the Incineration Process for Explosive Wastes" at Uonsei University, Seoul. (No Change) Item No. 31_20. To consider and decide the request of Dr. Amita Rani, Associate Professor, Department of Computer Science & Engineering regarding grant of grade pay of' 9000/- from date of joining. The EC considered the case and resolved that a committee consisting of three EC members namely; Prof. P.K. Mittal, Dr. Jagbir Singh, Mrs. Kiran Lekha Walia and a lawyer in service matters from the empanelled list of University Council! Advocates of Hon'ble High Court, Chandigarh is constituted. The committee will submit Its report by the 3m week of March, 2018. The same will be placed in the next meeting of EC and decision of the EC shall be -s- produced in the Honble Court. (No Change) Item No. 31_21. To consider &. ratify the matter regarding appoinbnent of Dr. D.P.tiwari, Professor, Department of Chemical -=ngg.as Director/Principal of Rajiv Gandhi Govt. Engineering College Kangra at Nagrota Bagwan, Himachal Pradeshon deputation basis. The ECconsidered and ratified the matter On appointment of Dr. D.P. Tiwaril Professor, regarding deputation and relieving of Dr. Department of Chemical Engg. vide letter issued D.P. Tiwaril Professor, Department of by the Principal Secretary (TE)I Govt. of Chemical Engg. on his request to relive Himachal Pradesh vide notification No. EON him on deputation w.eJ. 03.01.2018 (AN) (TE)B(2)/6/2017 dated 17.07.20171 the EC for a period of one year in first instance considered and ratified the decision taken by to join as Director/Principal of Rajiv the by the Honble Vice-Chancellor under Clause Gandhi Govt. Engineering College Kangra 10.6 of University Act regarding deputation and at Nagrota Bagwanl Himachal Pradesh on relieving of Dr. D.P. Tiwari, Professor, deputation basis. The appointment letter Department of Chemical Engg. He was relived was issued by the Principal Secretary on deputation w.eJ. 03.01.2018 (AN) for a (TE)I Govt. of Himachal Pradesh vide period of one year in first instance to join as notification No. EON (TE)B(2)/6/2017 Director/Principal of Rajiv Gandhi Govt. dated 17.07.2017. Engineering College Kangra at Nagrota Bagwanl Himachal Pradesh on deputation basis. Item No. 31_22. To consider & decide the purchase of one no. 32 seater bus, one no. SUV(Le Toyota Innova as VIP Vehicle), one no. Scorpio and one no. Ecco7 seater (Maruti) out of student fund for the forthcoming Executive Council meeting. The EC considered the matter and decided that the purchase of two nos. 32 seater bus for the students of the university out of student fund be approved and the same be procured through GeM portal in the interest of students. For the rest of the items, agenda be re- drafted and put up in the next meeting of EC.

The ECfurther resolved to send the proposal to Govt. for the following: (i) Proper Vehicle for Vice-Chancellor with justification (ii) Replacement of condemned vehicles. (No Change) Item No. 31_23. To consider and approve the rates of remuneration of various jobs of examination duties. The EC resolved that the consortium of the Vice Chancellors of Technical University may dedde the issue and frame a uniform policy regarding rates of remuneration of various jobs of examination duties. Item No.31_24. To make amendments in Service Rules for filling up the posts of Assistant Registrar by means of Direct Recruitment and Promotion basis. It was resolved that the proposal It was resolved that the proposal regarding regarding relaxation in qualification to the relaxation in qualification to the post of post of Assistant Registrar for promotion Assistant Registrar for promotion be done only be done one time in the case of Sh. once for the case of Sh. Anand Kumar Anand Kumar as it has been done in considering letter No. 1-32/2006-U.II/U.l(ii) other universities. .dated 31.12.2008 issued by Ministry of Human Resource Development, Department of Higher Education, Govt. of on the pattern of M.D. University, Rohtak and K. U., Kurukshetra. Item No. 31_25. The proceedings of the meeting regarding circular issued vide office order 836 dated 22.11.2017. Executive Council discussed the Executive Council discussed the proceedings of proceedings of the meeting regarding the meeting regarding circular issued vide circular issued vide Office Order No. 836 Office Order No. 836 dated 22.11.2017 dated 22.11.2017 regarding adoption of regarding adoption of CASproforma from time CAS proforma from time to time applicable to time applicable to university teachers. to university teachers. Executive Council resolved that the earlier Executive Council resolved that the earlier proforma and guidelines approved in 17th proforma and guidelines approved in 17th meeting of EC held on 26.09.2012 vide meeting of EC held on 26.09.2012 vide Agenda Item No. 25, will be applicable up to Agenda Item No. 25, will be applicable up 02.03.2016 i.e. the day of zs" meeting of EC. to 02.03.2016 i.e. the day of 25th meeting Executive Council in its 25th meeting vide of EC. Executive Council in its 25Jh meeting Agenda No. 25_4 adopted the guidelines vide Agenda No. 25_4 adopted the received from the office of DGrE vide Memo guidelines received from the office of DGrE No. U/9/441-443 dated 17.04.2015. vide Memo No. U/9/441-443 dated Therefore, UGC proforma along with 2nd 17.04.2015: Therefore, UGC proforma amendment will be applicable from along with 2nd amendment will be 02.03.2016 to 03.05.2016. The UGCproforma applicable from 02.03.2016 to 03.05.2016. with 3rd amendment will be applicable from The UGCproforma with 3rd amendment will 04.05.2016 to 10.07.2016. The CAS proforma be applicable from 04.05.2016 to approved vide Agenda No. 30_8 of EC meeting 10.07.2016. The CAS proforma approved held on 22.05.2017 based on UGC 4th vide Agenda No. 30_8 of EC meeting held amendment will be applicable w.eJ. on 22.05.2017 based on UGC 4th 11.07.2016 (Copy of the proforma with amendment will be applicable w.eJ. guidelines enclosed at Annexure-I). 11.07.2016 (Copy of the proforma with guidelines enclosed at Annexure-I). It was further resolved that State Government through Director-General, Technical Education It was further resolved that State Department, Panchkula be again approached Government through Director-General, in time bound manner to notify Memo No. Technical Education Department, 7/18-2009 C-IV-3 dated 07.07.2014 through Panchkula be again approached in time which HAG scale is accepted or not in place of bound manner to convey that Memo No. AGP of ~ 12000/- with the concurrence of 7/18-2009 C-lV-3 dated 07.07.2014 Finance department wide their UO no. through which HAG scale is accepted or not lj46j2009-4PR(FD) dated 26.06.2014 by in place of AGP of ~ 12000/- with the Directorate of Higher Education so that the concurrence of Finance department wide case of Prof. Rajender Singh who is going to their UO no. 1/46/2009-4PR(FD) dated retire in the month of March, 2018 be decided 26.06.2014 by Directorate of Higher before his retirement. Education so that the case of Prof. Rajender Singh who is going to retire in the month of March, 2018 be decided before his retirement. Item NQ.31_26. To approve the recommendations of the Selection Committee{s)and Screening-cum-Evaluation Committee{s) regarding promotion of various faculty members under Career Advancement Scheme (placed on Table) The EC considered and approved the recommendations of the Selection Committee(s) and Screening cum Evaluation Committee(s) regarding promotion of following faculty members under Career Advancement Scheme (CAS) subject to the following condition: Due procedure has been followed on the prescribed EC approved proforma adopted by the University for promotion under Career Advancement Scheme (CAS) All these cases shall also have the bearing of the outcome of the CWP No. 11921 of 2015 and any other court case in future.- Sr. Date of Selection Name of Promoted and Name of Recommendations No. Committees/Screening Department Granted Faculty of the Selection cum Evaluation A.G.P. under CAS Member{s) Committees/ Committee Meeting Screening-cum-

\ Evaluation Committee 1. 23.04.2017 Department Professor in the Dr. Surender From the date of '. of Electrical Pay Band N of ~ Dahiya eligibility Engineering 37400-67000/- + A.G.P. ~ 10,000/- 2. 23.04;2017 Department * Professor in Dr. S. K. 01.10.2014 of the Pay Band IV Jarial Mechanical off 37400- Dr. A. K. 01.10.2014 Engineering 67000/- + BerwaL A.G.P. Dr. M. S. 01.10.2014 if 10,000/- Narwal Dr. A. K. 01.10.2014 Gupta 3. 08.05.2017 Department Professor in the Dr. Priyanka From the date of of Pay Band IV of ~ eligibility Electronics &. 37400-67000/- + Comm. A.G.P. Engineering ~ 10,000/- 4. 08.05.2017 Department Professor in the Dr. Kiran From the date of of Bio- Pay Band IV of ~ Nehra eligibility technology 37400-67000/- + Dr. Ani! From the date of A.G.P. Sindhu eligibility ~ 10,000/- S. 08.05.2017 Department Professor in the Dr. From the date of of Computer Pay Band IV of ~ Patvinder eligibility Science & 37400-67000/- + Singh Engg. A.G.P. i( 10,000/- Associate Dr. From the date of Professor in the Sukhdeep eligibility Pay Band IV of Singh ~ 37400-67000/- Dr. Suman From the date of + A.G.P. ~ Sangwan eligibility 9,000/- 6. 19.05.2017 Department Professor in the Dr. Anil From the date of of Pay Band IV of ~ Khurana eligibility Management 37400-67000/- + Dr. S. N. From the date of Studies A.G.P. Mahapatra eligibility ~ 10,000/- 7. 23.01.2017 Department Asstt. Professor in Dr. Sanjay 02.01.2013 of the Pay Band III Kumar Mathematics of ~ 15600-39100 + A.G.P. ~ 8000/- 8. 24.01.2017 Department Asstt. Professor in Dr. Anju 31.07.2015 of the Pay Band III Sigroha Management of ~ Studies 15600-39100 + A.G.P. ~ 8000/- 9. 30.01.2018 Department Asstt, Professor in Dr. Rupa 2.4.10.2013 of the Pay Band III Rathee Management of ~ Dr. Anand 24.10.2014 Studies 15600-39100 + Chauhan A.G.P. ~ 7000/- Ms. Vandana 11.08.2015 Sharma 10. 14.12.2017 Department Asstt. Professor in Ms. Mamta 16.09.2014 of Chemical the Pay Band III Bhagat Engineering of ~ 15600-39100 + A.G.P. ~ 7000/- 11. 16.12.2017 Department Asstt. Professor in Dr. Amit 23.02.2014 of the Pay Band III Sharma Mechanical of ~ Engineering 15600-39100 + A.G.P. ~ 7000/- 12. 16.02.2018 Department Asstt. Professor in Sh. 31.08.2014 of Civil the Pay Band III Gyanender Engineering of '{ Singh 15600-39100 + A.G.P. ~ 7000/- 13. 16.02.201B Department Asstt. Professor in Sh. Lalit 06.09.2015 of the Pay Band III Kumar Architecture of ~ 15600-39100 + A.G.P. ~ 7000/- -1.1-

14. 16.02.2018 Department Asstt. Professorin Dr. (Mrs.) 31.07.2011 of Electrical the Pay Band III Sanju Saini Engineering of ~ 15600-39100 + A.G.P. ~ 7000/- * The date of eligibility of Professors in Mechanical Engineering has been fixed as per the recommendations of the committee consisting of Prof. Tankehswar Kumar and Prof. (Retd.) P. K. Mittal, Executive Council Members constituted by the Hon'ble Vice-Chancellor to recommend the date of eligibility of Professors in .Mechanical Engineering. The recommendations of the Committee Were placed before the ECin its 32"d meeting held on 30.03.2018 (Annexure-1).

Note: Total figure of 24 cases for recommendations of Selection Committee(s) and Screening-cum-Evaluation Committee(s) regarding promotion of various faculty members under Career Advancement Scheme for stage enhancements were placed before the Executive Council. However, it was found after going through the recommendations of selection! screening committees, that the case of Sh. Praveen Kumar has been rejected by the Screening-cum-Evaluatlon Committee due to some reason related to date of eligibility. The oral request of Registrar-cum-Secretary of ECwas also considered and approved to issue the Promotion Orders on the same day i.e. 19.02.2018, Item No.31_T-1. To Consider and Approve the Empanelment of Private Hospitals Situated in nearby areas of University/Sonepat for Treatment of the Employeesof the University and their Dependents. The EC considered and approved the empanelment of following Private Hospitals situated in nearby areas of University/Sonepat for treatment of employees of the University and their dependents in emergent situations as per Haryana Govt. policy/ instructions. 1. FIMS Hospital, Road, Sonepat 2. TULIP Hospital, Delhi Road, Sonepat 3. Cygnus J.K. Hospital, Industrial Area, Sonepat The decision of the EC be sent to the State Government for inclusion of above mentioned hospitals in the empanelled list of Hospitals of Haryana Government also. Item No. 31_T-l. Regarding revision of Pay 8and and Grade Pay of Hostel Supervisor from' 5200-20200+1900 G.P. to " 9300-34800+3200 G.P. (GP revised to , 3600/- from 01.09.2014 in view of Govt. instructions dated 28.08.2014) at par with other State Universities. The EC considered and recommended the case to the State Government for approval of revision of Pay Band and Grade Pay of Hostel Supervisor from ~ 5200- 20200+1900 G.P. to ~ 9300-34800+3200 G.P. (GP revised to '( 3600/- from 01.09.2014 in view of Govt. instructions dated 28.08.2014) at par with other State Universities of Haryana retrospectively to avoid the financial anomaly of the Hostel Supervisors of the University. (No Change) Item No.31_T-3. To consider and approve the matter regarding granting study leave to Er. Arti Chouksey, Assistant Professor, Department of Civil Engineering to pursue her Ph.D. under Quality Improvement Programme at Delhi Technological University, Delhi. The EC considered and approved the matter regarding granting study leave to Er. Arti Chouksey, Assistant Professor, Department of Civil Engineering to pursue her Ph.D. under Quality Improvement Programme for a period of two years in first instance at Delhi Technological University, Delhi with following terms and conditions: 1. The leave with pay is allowed initially for a period of two years from August 201a to pursue her Ph.D course work at Delhi Technological University, Delhi. 2. She will give an undertaking on executive bond in favour of the University stating that she will serve the University for double of the study leave period. 3. The leave will be extendable for another year subject to the progress of the research work being satisfactory. If leave is extended, another bond agreement will have to be signed to serve the University for double the period of total study leave. 4. She will give an undertaking on executive bond in favour of the University stating that in the event of failure of completing Ph.D. programme, she shall be liable to refund to the University the amount of leave salary & allowance and other expenses incurred on her or paid to her in connection with the course of study. 5. She will submit to the Registrar six monthly reports of progress in her studies from the supervisor or Head of the Institute. This report should reach to the Registrar within one month of the expiry of every six months of the study leave. If the report does not reach to the Registrar within the specified period, the payment of salary may be deferred till the receipt of such report, (No Change) Item NO. 31_T-4. To consider and approve degrees and medals to be awarded at 6th Convocation of the University to be held in MarchI April, 2018. The EC considered and approved the degrees and medals to be awarded at 6th Convocation of the University to be held in MarchiApril, 2018 as per the convenience of Hon'ble Governor-Chancellor. (No Change) Item No. 31_T~5.Regarding conversion of the posts of Ferro Machine Operator •. Duplicating Machine Operator into Clerk~cum~Data Entry Operator. The EC considered and approved the Mrs. Kiran Lekha Walia, Representative of conversion of vacant post of Ferro Finance Department and Mr. Arun Kumar, Machine Operator and the vacant post Representative of Technical l:ducation of Duplicating Machine Operator of Department were of the view that these erstwhile C.R. State College of posts of Ferro Machine Operator & Engineering, Murthal into the post of Duplicating Machine Operator may not be Clerk cum Data Entry Operators in the converted into Clerk-cum-Oata Entry similar Pay Band ~ 5200-20200+1900 Operator in view of the promotion avenue G.P. of lower grade employees. The EC considered their opinion. and resolved that the posts of Ferro Machine Operator & Duplicating Machine Operator be not converted into Clerk-cum-Data Entry Operator. Item No. 31_ T-6. Creation of posts of Legal Assistant in DCRUST, Murthal- regarding. The EC considered and recommended to the State Government for creation of one post of Legal Assistant in the Pay Band 9300-34800+3600 (PB-2)+150/SP and having the following qualifications/experience at par with the qualifications & experience fixed by the HSSSC,Haryana may be created to shoulder the workload of the legal cell.

S. No. Pay Scale Qualification 1. 9300-34800+3600 i) Bachelor of Law with at least 2nd Division (PB-2)+ 150/SP as per from a recognized University. 6th pay commission ii) One year experience with practice at Bar or working on a post involving legal drafting work; and iii) Knowledge of Hindi/Sanskrit upto Matric standard or higher education (No Change)

Item No. 31_T-7. To consider and approve the appointments of dependents of victims of agitation of lat Reservation The EC considered and approved the The EC considered and approved action appointments of following dependents .taken by the Hon'ble Vice-Chancellor as of victims of agitation of Jat per Clause 10 (6) of the University Act for Reservation for regular job according to appointments of following dependents of their qualifications:- victims of agitation of Jat Reservation for 1. Smt. Sonia % Sh. Satbir Singh Rio regular job according to their Village Shamri, Distt. Sonepat, at qualifications:- present R/o near Shivalik School, 1. Smt. Sonia % Sh. Satbir Singh R/o Gandhi Nagar, Ganaur (Sister of Village Shamri, Distt. Sonepat, at deceased) appointed as Peon with present RIo near Shivalik School, the condition that whenever she Gandhi Nagar, Ganaur (Sister of completes her graduation, she shall deceased) appointed as Peon with the be promoted to the post of Clerk condition that whenever she completes cum DEO (in the Functional Pay her graduation, she shall be promoted Level-2 of ~ 19900-63200) as per to the post of Clerk cum OED (in the vacancy & roster & other conditions Functional Pay Level-2 of ~ 19900- of typing etc. 63200) as per vacancy & roster & other 2. Smt. Poonam W/o Sh. Dilbag Singh conditions of typing etc. r/o ViiI. Panchi Jattan, Teh. Ganaur, 2. Smt. Poonam W/o Sh. Dilbag Singh r/o Distt. Sonepat (Wife of deceased) Viii. Panchi Jattan, Teh. Ganaur, Distt. appointed as Mali. sonepat (Wife of deceased) appointed as Mali. It was further resolved that the decision It was further resolved that the decision of of r:C be sent to the State Government EC be sent to the State Government for for approval/ information. approval/ information. Item No. 31_T-8. To note the matter regarding appointment of Dr. Vikas Modgil, Assistant Professor, Department of Mechanical Engineering at Government Engineering College, on deputation.

The EC noted and approved the matter regarding appointment of Dr. Vikas Modgil, Assistant Professor, Department of Mechanical Engineering at Government Engineering College, Nilokheri on deputation. (No Change) Item No. 31_T-9. To consider and decide the matter regarding pending fine towards late submission of Registration & Continuation Feeby various institutes. Executive Council resolved that a committee consisting of the fonowing members be constituted to decide the matter regarding pending fine towards late submission of Registration & Continuation Fee by various institutes:- 1. Dr. Jagbir Singh, ECMember 2. Dr. Ajay Yadav, ECMember 3. Dr. S.K. Singh, Dean of Colleges (No Change) Item No. 31_T-10. a) To note and approve the appointment of Prof. Raj Kumar as Pean, Academic Affairs in place of Prof. B.P.Malik; b) To note and approve the appointment of Prof. R.K. Soni as Proctor in place of Prof. Vijay Kumar. The EC noted and approved the action taken by the Hon'ble Vice-Chancellor as per Statute 5 of the University Act for appointment of Prof. Raj Kumar as Dean, Academic Affairs in place of Prof. B.P. Malik and appointment of Prof. R.K. Soni as Proctor in place of Prof. Vijay Kumar. Item No. 31~T_l1. To approve the recommendations of the Establishment Committee held on 19.02.2018 at 9.30 a.m. for promotion to the post of Assistant Registrar in the Pay Band III of if 15600~39100+Grade Pay of

L..-, __5400/--=- + 400 Special-=-----__ Pay.---=- ..... --' -\~-

The EC considered and approved the recommendations of the Establishment Committee, placed on table, held on 19.02.2018 at 9.30 a.m. for promotion of Sh. Dharmender Kumar, Superintendent to the post of Assistant Registrar in the Pay Band III of ~ 15600-39100+Grade Pay of ~ 5400/- + 400 Special Pay. The oral request of Registrar-cum-Secretary of ECwas also considered and approved to issue the Promotion Orders on the same day i.e. 19.02.2018. (No Change) Item No. 31_T_12. To decide the case of Sh. R. K. Verma, Deputy Registrar (under suspension in the case of sexual harassment at workplace since 26.11.2015) for compulsoryretirement. The case of Sh. R.K. Verma, Deputy Registrar (under suspension In the case of sexual harassment at workplace since 26.11.2015) for compulsory retirement placed on table was thoroughly discussed and it was resolved that the serious omissions and commissions on the part of Rh. R. K. Verma warrants major punishments including termination of his service but keeping in view of the plight of his family, punishment of compulsory retirement be imposed upon Sh. R. K. Verma with immediate effect. The CWP No. 2864 of 2017 and CWP 8889 of 2017 filed by Sh. R. K. Verma vis State of Haryana and others were also discussed and the house was apoprised that there is no interim orders passed by the Hon'ble High Court.

Further resolved that the case of sexual harassment should also be included in the speaking orders which was not included to recommend his compulsory retirement.

It was further resolved that Speaking Orders regarding compulsory retirement of R. K. Verma, Deputy Registrar (under suspension in the case of sexual harassment at workplace since 26.11.2015) be issued on the same day i.e. 19.02.2018 by the Reglstrar-cum-Secretary of EC.

Item No. 32_2. To note the Follow up action taken report on the decisions of the 31st meeting of Executive Council held on 19.02.2018

Noted.

Item No. 32_3. To consider the budget estimates for the financial year 2018-19.

The Finance Committee vide item No.13_3 of its meeting held on 16.03.2018 considered the Budget Estimates for the financial year 2018-19. The house was intimated that the Govt. had sanctioned the Grant-in-aid for the University for ~ 30.00 crore for recurring expenditure. .-l7-

Item No. 32_4. To consider and decide the request of DCRUTAregarding provision for representation of elected members in statuary bodieslike EC/AC/Court etc.

The House was apprised by Prof. Tankeshwar Kumar, Vice- Chancellor, GJUST, Hisar (EC Member) that there is a provision for University Teachers nomination in the Executive Council other than the Professors in GJ University of Science and Technology, Hisar. The EC considered and approved to adopt the provision as made in GJUST, Hisar vide their resolution No. 10 of so" meeting of Executive Council of GJ University of Science and Technology, Hisar held on 30.12.2011 (Annexure- 2).

Item No. 32_5. To consider and approve the Study Leave of Sh. Vikas Nehra, Assistant Professor, Department of Electronics&. Communication Engineering for another one year w.e.f. 08.07.2018 to 07.07.2019 to pursue Ph.D. programme at lIT Roorkee through QIP.

The EC considered and approved the study leave of Sh. Vikas Nehra, Assistant Professor, Department of Electronics & Communication Engg. for another one year w.e.f. 08.07.2018 to 07.07.2019 to pursue his Ph.D. programme at lIT, Rookee through QIP, as per his satisfactory reports received from lIT, Roorkee.

Item No. 32_6. To consider and approve the matter regarding extension of Study Leave of Sh. Dinesh Kumar, Assistant Professor, Department of Bio-Medical Engineering for another one year w.e.f. 01.08.2018 to 31.07.2019 to pursue Ph.D. programme at Delhi TechnologicalUniversity, Delhi.

The EC considered and approved the study leave of Sh. Dinesh Kumar, Assistant Professor, Department of Bio-Medical Engg. for another one year w.eJ. 01.08.2018 to 31.07.2019 to pursue Ph.D. programme at Delhi Technological University, Delhi.

Item No. 32_7. To consider and decide the proposed qualifications &. Nomenclature of Lab Attendant-cum-Cleaner and Lab Attendant.

Deferred. The agenda may be placed before the Executive Council in its next meeting. .-18-

Item No. 32_8. To considerand decide the purchaseof one No. SUV, one No. SCOrpioand one No. E~ 7 seater (Maruti).

The EC considered and decided that - 1. One SUV vehicle be purchased for Hon'ble Vice Chancellor as per Chief Secretary order through GEM Portal. 2. Another vehicles be purchased in place of condemned vehicles . . 3. One additional Van be purchased for examinations/ printing and supply of answer sheets/ question papers and stationery items etc.

Item No. 32_9. To consider the recommendation of Committee constituted vide office order No. 219 dated 12-01-2018 for framing and amenc;lmentin purchase rule for the forthcoming Executive Councilmeeting.

Deferred. The agenda may be placed before the Executive Council in its next meeting.

Item No. 32_10. To consider the proceedings of Selection Committee(s) for promotion under career Advancement Scheme (CAS). (Placed on table)

The EC considered and approved the recommendations of the Selection Committee and Screening cum Evaluation Committee(s) regarding promotion of following faculty members under Career Advancement Scheme (CAS) subject to the following condition: i. Due procedure has been followed on the prescribed EC approved proforma adopted by the University for promotion under career Advancement Scheme (CAS). ii. All these cases shall also have the bearing of the outcome of the CWP No. 11921 of 2015 and any other court case in future:- Sr. Date of Name of the Promoted /granted Recommendations No. meeting of faculty member A.G.P. under CAS of the Selection Selection Committee/ Committee/ Screening-cum- Screening- Evaluation cum- Committee(s) Evaluation Committee(s) 1. 27.03.2018 Sh. Sanjay Associate Professor in 02.01.2016

Kumarl the Pay Band IV of Department of ~ 37400~67000+ Mathematics A.G.P. ~ 100001- 2. 29.03.2018 Dr. Pardeep Assistant Professor in 27.08.2015 Kumar, the Pay Band III of ~ Department of 15600-39100+ A.G.P. Mechanical ~ 7000/- Engg. 3. 16.02.2018 Sh. Lalit Kumar, Assistant Professor in 06.09.2014 Department of the Pay Band III of Architecture ~ 15600-39100+ A.G.P. ~ 7000/-

Item No. 32_11. To consider the proceedings of Establishment Committee for promotion to the post of Assistant Registrar. (Placed on table)

\ The Executive Council considered and approved the recommendation of Establishment Committee meeting held on 30.03.2018 regarding promotion of Sh. Anand Kumar to the post of Assistant Registrar.

The meeting ended with Vote of thanks to the Chair.

. ~ (S.K. Garg) REGISTRAR