(Translation)

Minutes of the 16th Meeting of District Facilities Management Committee, the 5th Term District Council

Date: 17 May 2018 (Thursday) Time: 2:30 p.m. Venue: Conference Room, Office, Unit 05-07, 20/F Millennium City 6, 392 Kwun Tong Road, Kwun Tong,

Present:

Chairman

Mr TAM Siu-cheuk

Vice-chairman

Mr CHENG Keung-fung

Members

Mr AU YEUNG Kwan-nok Mr KAN Ming-tung Mr BUX Sheik Anthony Mr LAI Shu-ho, Patrick, BBS, MH, JP Mr CHAN Chun-kit Mr LUI Tung-hai Mr CHAN Kok-wah, Ben, BBS, MH Mr MA Yat-chiu, Marco Mr CHAN Wah-yu, Nelson, MH, JP Mr MOK Kin-shing Mr CHAN Yiu-hung, Jimmy Mr NGAN Man-yu Mr CHENG Keng-ieong Mr OR Chong-shing, Wilson, MH Mr CHEUNG Ki-tang Mrs POON YAM Wai-chun, Winnie, MH Mr CHEUNG Pui-kong Mr SO Koon-chung, Kevin Mr CHEUNG Shun-wah, MH Ms SO Lai-chun, MH, JP Mr CHEUNG Yiu-pan Mr TANG Wing-chun Mr HSU Hoi-shan Ms TSE Suk-chun Mr HUNG Kam-in, Kin, MH Mr YIP Hing-kwok, MH, JP Ms KAM Kin Mr YIU Pak-leung, Perry, MH

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Co-opted Members

Mr LAM Fung, MH Mr WONG Kai-san Mr LAU Wai-man

Secretary

Ms LAI Wing-tung, Elise Executive Officer (District Council)5, Kwun Tong District Office

Representatives of Government Departments/Organisations

Mr CHIU Kwong-kin Assistant District Officer (Kwun Tong)2, Kwun Tong District Office Mr KO Choar-que, Keith Senior Executive Officer (District Council), Kwun Tong District Office (Acting) Mr CHENG Ngat, Cyrus Senior Executive Officer (District Management), Kwun Tong District Office (Acting) Ms SHUM Tsz-fun, Iris Liaison Officer i/c (District Facilities), Kwun Tong District Office Ms LUK Bik-yee, Miranda Executive Officer II (District Management), Kwun Tong District Office Ms YIP Wai-ting, Wendy Senior Librarian (Kwun Tong), Leisure and Cultural Services Department Ms LEE Suk-han, Yvonne District Leisure Manager (Kwun Tong), Leisure and Cultural Services Department Ms LAW Wai-hing, Rean Deputy District Leisure Manager (District Support) Kwun Tong, Leisure and Cultural Services Department Mr LO Wai-pan, Eddie Senior Executive Officer (Planning)5, Leisure and Cultural Services Department Mr CHENG Chi-wing Inspector of Works (Kowloon)2, Home Affairs Department Mr YING Wing-chung Assistant Inspector of Works (Kwun Tong), Home Affairs Department Mr TAO Kwok-kei, Angus Engineer (6), Home Affairs Department

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Ms CHUNG Chun-yiu, Shina Architect (Works)6, Home Affairs Department Mr WONG Hip-lik, Thomas Chief Engineer/Drainage Projects, Drainage Services Department Mr CHAN Hak-keung Senior Engineer/Drainage Projects 2, Drainage Services Department Mr CHAN Hok-man Engineer/Drainage Projects 22, Drainage Services Department Mr Jeffrey CHAN Associate Director, Atkins China Limited Mr Anthony LEUNG Senior Associate, Andrew Lee King Fun & Associates Architects Limited Ms LEE Lai-ming Architect, Andrew Lee King Fun & Associates Architects Limited Mr Bernard YAU Architectural Assistant, Andrew Lee King Fun & Associates Architects Limited Ms Dodo LAU Architectural Assistant, Andrew Lee King Fun & Associates Architects Limited Mr Ken YUEN Assistant Building Services Engineer, Wong & Ouyang (Building Services) Limited Mr Aaron YIP Assistant Engineer, C M Wong & Associates Limited

Absent:

Dr CHAN Chung-bun, Bunny, GBS, JP Mr WONG Chi-ken Mr CHAN Man-kin Mr WONG Chun-ping Ms FU Pik-chun Mr KWOK Hing-shing Mr HO Kai-ming, Jonathan Ms POON Wai-fong

Opening Remarks

The Chairman welcomed Members of the District Facilities Management Committee (DFMC) and government representatives to the meeting.

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2. The Chairman remarked that the Secretariat had received a notice of absence from Mr KWOK Hing-shing before the meeting. The Committee noted his absence.

I. Confirmation of Minutes of Last Meeting

3. The minutes of the last meeting were confirmed by Members.

II. Revitalisation of Tsui Ping River - Stage 2 Public Engagement (KTDC DFMC Paper No. 20/2018)

4. Mr Thomas WONG, Chief Engineer, and Mr CHAN Hak-keung, Senior Engineer, Drainage Services Department (DSD), presented the paper.

5. Eight Members raised views and enquiries as follows:

5.1 A Member appreciated the design of the project and suggested enhancing the drainage capacity of the nullah and expediting the construction of the upstream flood storage to provide support. The Member also suggested connecting the footbridge across Lei Yue Mun Road near Tsui Ping Road with Kwun Tong MTR Station and extending the footbridge near Hung To Road to Laguna Park so as to enhance the connectivity within the district. In addition, the Member reminded the DSD to pay attention to the noise and light pollution problems which might be caused by the movable weirs and the design of lighting along the nullah respectively;

5.2 A Member supported the project and suggested adopting a barrier-free design on the footbridge at the estuary and considering providing a cover for the footbridge. The Member reminded the DSD to ensure that the quality of water was good and the water flow in the nullah was sufficient and enquired on matters relating to the operation of the movable weirs;

5.3 A Member enquired about the specific measures on enhancing the water quality of the nullah;

5.4 A Member praised the design of re-providing a footbridge ramp and suggested the DSD consider extending the footbridge to connect Tsui Ping Area and widening the footpath at Tsui Ping Road;

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5.5 A Member expressed support for the project and suggested the DSD provide seats along the two sides of the nullah;

5.6 A Member suggested the DSD introduce the water-friendly concept into the design and expressed concerns on the potential mosquito problem;

5.7 A Member pointed out that the proposed footbridge and viewing platform would adopt glass balustrades and worried that the balustrades, after being placed outdoors for a long time, would oxidize and pose danger. The Member reminded the DSD that glass material got dirty easily and required regular cleaning; and

5.8 A Member expressed support on the project and enquired about the management arrangement of the wetland due to the fact that the engineered wetland was a mosquito breeding ground. The Member also suggested the DSD adopt cantilevered footpath to widen the pathway next to Tsui Ping Road. The Member also suggested the DSD consider widening the pathway across the nullah and providing covers at appropriate spots. In addition, the Member suggested the DSD consider beautifying the footbridge at the estuary and maintaining a sufficient water flow within the nullah.

6. The DSD representative responded as follows:

6.1 The DSD thanked Members for their precious views and remarked that they would study and optimise the project design proactively;

6.2 Flood prevention was the main duty of the DSD. The DSD would strive to enhance the discharge capacity of the nullah and work with relevant departments to enhance the study on pathway connectivity in the district. In regard to the operational arrangements of the movable weirs and lighting along the nullah, the DSD remarked that they would enhance the design based on the principle of “providing benefits and convenience to members of public”;

6.3 Tsui Ping River was located in the intertidal area and the sea water would flow into the nullah during high tide. The proposed movable weirs would go up and down with the tide so as to regulate the water level properly. In addition, there were a completed underground flood water storage tank and an underground flood water storage tank under construction at the location situated at the upstream area of the Tsui Ping River and next to Anderson Road now. The DSD would conduct a study on releasing the

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water stored in the flood storage at the upstream area during dry weather so as to maintain an appropriate water flow within the nullah;

6.4 In regard to the matters related to water quality of the nullah, the DSD had been investigating expedient connections of drainages in the district and following up on the cases concerned with the Environmental Protection Department (EPD). The DSD would continue to maintain close communication with the EPD in regard to the work of enhancing the water quality;

6.5 Water-friendly leisure facilities such as floating pontoons would be provided at the water storage area under the project so that members of the public could enjoy the scenery of the nullah;

6.6 Detailed design work based on the principle of safety would be carried out for the newly-provided nullah facilities (including the balustrades). The DSD would strive to carry out management, maintenance and cleaning work properly; and

6.7 The water of the proposed engineered wetland would keep flowing. The DSD would take mosquito prevention into account when carrying out detailed design work and would continue to collect public views so as to optimise the project design.

7. The Chairman concluded that Members were generally in support of the project, and suggested the DSD continue to collect views through the public engagement activities in the future so as to further optimise the project.

8. Members noted the paper.

III. Report on the Utilisation of Public Libraries of the Leisre and Cultural Services Department in Kwun Tong (KTDC DFMC Paper No. 21/2018)

9. Ms Wendy YIP of the Leisure and Cultural Services Department (LCSD) presented the paper.

10. Two Members raised views and enquiries as follows:

10.1 A Member pointed out that the utilisation rates of the Lei Yue Mun and Estate Public Library were lower than those of other libraries and suggested the LCSD

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organise promotion activities to encourage members of the public to visit the libraries; and

10.2 A Member remarked that there were no public libraries in On Tat Estate and On Tai Estate now and suggested setting up mobile library stops in these two housing estates so as to meet the public demand for library services.

11. The LCSD representative responded as follows:

11.1 Lei Yue Mun, Sau Mau Ping and Shun Lee Estate Public Libraries were small libraries with fewer facilities when compared with district libraries, and therefore their utilisation rates would be generally lower than those of the three district libraries in the Kwun Tong District (, Shui Wo Street and Public Libraries); and

11.2 At present, the LCSD had a total of 12 mobile libraries and the schedules of these libraries were quite tight. If new mobile libraries were to be introduced, the current mobile libraries stops and resources of each district would require reallocation and this might affect members of public using the services now. The LCSD noted Members’ views and would take these views into consideration when reviewing library services in the future. In addition, the LCSD would develop the "library without walls" actively and provide the public with library services beyond the confines of time and space by making a good use of information technologies and mobile applications.

12. Members noted the paper.

IV. Report on the Management of the LCSD Facilities in Kwun Tong for February to March 2018 (KTDC DFMC Paper No. 22/2018)

13. Ms Rean LAW of the LCSD presented the paper.

14. Five Members raised views and enquires as follows:

14.1 A Member suggested the LCSD consider maintaining the planting of seasonal flowers when conducting greening work. In addition, in regard to the suspected sex crimes having happened in the earlier, the Member enquired whether

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the promenade was under the purview of the LCSD and how the LCSD would handle the incidents;

14.2 A Member pointed out that, in regard to the contract of horticultural maintenance, the LCSD had indicated that “the horticultural maintenance work conducted by the contractors in certain venues were not satisfactory” and a “Notice to Contractor in Regard to Services Inspection Record” and advisory letters were issued to the contractors in the discussion papers of three consecutive meetings. In this regard, the Member enquired about the exact locations of “certain venues” and whether the contractors mentioned in the three papers were the same contractor; if yes, whether the LCSD had any handling mechanism. The Member also enquired which department was responsible for the cleaning and hygienic work of the roadside planters. In addition, the Member expressed support for the works of providing additional elderly fitness equipment in Choi Wing Road Park;

14.3 A Member expressed support for the proposed new project of the LCSD, but the Member opined that installing two to three light tubes in the table-tennis area of Ping Shek Playground should be sufficient to solve the problem of insufficient lighting and enquired if the estimated works fee of installing 12 LED tubes was too high, how long the venues would be closed during the works and whether any closed-circuit television (CCTV) systems were installed in the Kwun Tong Promenade. The Member suggested the LCSD list out a breakdown of works expenses in the paper so as to enhance the transparency. The Member also suggested installing CCTV systems in Ping Shek Playground;

14.4 A Member requested the LCSD to enhance the horticultural maintenance work of the parks in the district, including increasing the frequency of watering plants and improving the management of plants; and

14.5 A Member pointed out that the horticultural maintenance and environmental hygiene problems brought by the provision of additional planting space along the pathway according to the Greening Master Plan required our attention. The Member suggested increasing the frequency of pruning plants and considering growing species that could be maintained easily when carrying out greening work in the future.

15. The LCSD representative responded as follows:

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15.1 The LCSD noted Members’ views on the greening work and remarked that the Kwun Tong Promenade was under the purview of the LCSD. If any suspected sex crimes came to the LCSD’s attention, the LCSD would transfer the relevant cases to law enforcement agencies for follow-up actions and they would enhance the daily routine monitoring of the relevant venues;

15.2 If the contractor’s performance on horticultural maintenance work in certain venues was unsatisfactory, the LCSD would issue a “Notice to Contractor in Regard to Services Inspection Record” and advisory letters to the contractor, reminding the contractor to follow up on and alleviate the problem concerned; if no improvement was shown, the LCSD would take further follow-up actions in accordance with the department guidelines. In regard to the cleaning and hygienic work of the roadside planters, it was generally undertaken by the LCSD;

15.3 The aging lighting system in the table-tennis area of Ping Shek Playground had led to the uneven lighting in the area. Therefore, apart from installing 12 additional LED light tubes, the proposed improvement works would also include re-organising the lighting in the area so as to better achieve environmental effectiveness and enhance the level of the facilities. In addition, the LCSD had already passed the works proposal of the installation of CCTV systems in Ping Shek Playground to the relevant works departments for conducting a feasibility study; and

15.4 The LCSD noted Members’ views and remarked that follow-up actions would be conducted.

16. The Chairman concluded that Members were concerned about the law and order and environmental hygiene problems of sports and recreation venues, and suggested the Secretariat write to invite Members to express their views on the management of facilities within the district, and arrange visits to facilitate the LCSD’s follow-up actions.

[Post-meeting notes: the Secretariat arranged visits on 15 and 21 June 2018 respectively to inspect leisure facilities and works projects in Kwun Tong District, and passed the Members’ views to the LCSD for follow-up action.]

17. Members noted the paper and endorsed the suggestions in para. 8 of the paper.

V. Report on the Utilisation of Community Centres/Community Halls in Kwun Tong

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(KTDC DFMC Paper No. 23/2018)

18. Ms Iris SHUM of the Kwun Tong District Office (KTDO) presented the paper.

19. In regard to the three warning letters issued by the KTDO in relation to the breach of the regulation regarding “failing to turn up” in March and April 2018 respectively, Members enquired whether the letters were issued to the same organisation and how the KTDO would handle the situation of continuous violation of rules by organisations.

20. The representative of the KTDO responded that the KTDO had issued a total of six warning letters to six different organisations in regard to their breaches of the regulation regarding “failing to turn up” in March and April 2018 respectively. Demerit points would be given for each breach and counted individually. Once an applicant had accrued a total of 10 or more demerit points within 12 months, it would be banned from renting the community halls/community centres (halls) and using the hall facilitates as a joint organiser/co-organiser in the next two application quarters or the rental of the facilities in the halls may be revoked immediately where circumstances warranted.

21. Members noted the paper.

VI. Progress Report on Recreational and Cultural Works in Kwun Tong (KTDC DFMC Paper No. 24/2018)

22. Two Members raised views and enquires as follows:

22.1 A Member pointed out that the construction site of the East Kowloon Cultural Centre was near to the residential area and worried that the construction site would turn into the breeding ground of mosquitos and insects after the start of the rainy season, urging the LCSD to pay attention to this matter; and

22.2 A Member suggested the LCSD consider whether it would develop Sai Tso Wan Recreation Ground as soon as possible.

23. Mr Eddie LO, the representative of the LCSD, noted Members’ views and remarked that the Home Affairs Bureau would give advice on the short-term use of Sai Tso Wan Recreation Ground. In regard to the long-term development of Sai Tso Wan Recreation Ground, the LCSD would make reference to the guidelines of the Planning Standards and Guidelines, as well as conducting

10 an overall study on factors such as population changes in the district, public demands for leisure facilities, utilisation rates of facilities and views of the District Council.

24. The Chairman suggested the LCSD consult the Committee after the overall study of the development of Sai Tso Wan Recreation Ground was conducted.

25. Members noted the paper.

VII. Progress Report on the East Kowloon Cultural Centre at Lower Ngau Tau Kok Estate

26. Mr Eddie LO of the LCSD reported the whole works project was in good progress.

27. Members noted the information.

VIII. Report on Site Inspection of District Minor Works in Kwun Tong (KTDC DFMC Paper No. 25/2018)

28. The Secretary presented the paper.

29. Members noted the paper.

IX. Progress Report on District Minor Works (KTDC DFMC Paper No. 26/2018)

30. Mr Anthony LEUNG of Andrew Lee King Fun & Associates Architects Limited (Consultancy) presented the paper.

31. Three Members raised views and enquiries as follows:

31.1 A Member enquired about the specific content of the improvement works in relation to the facilities in Lei Yue Mun;

31.2 A Member was pleased to see the commencement of construction of a stone stairway leading from Ping Tin Estate to Lei Yue Mun Road. The Member thanked and praised the colleagues of the Home Affairs Department (HAD) who were responsible

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for following up on the works and hoped the works could be completed as soon as possible; and

31.3 A Member enquired about the reason for shelving the works of constructing rain shelters near the taxi stand in Ping Shek Estate.

32. The representative of the HAD responded that improvement works of the facilities in Lei Yue Mun mainly included replacing the damaged rain shelters and gutter covers, as well as exchanging publicity boards and the frames of the mailboxes in Ma Pui Tsuen.

33. The representative of the Consultancy responded that as the pathway near the taxi stand in Ping Shek Estate, where the proposed rain shelters were located, was relatively narrow, the coverage of the cover would be limited and the works would impede the passage of wheelchairs. Therefore, the works were proposed to be shelved.

34. The Chairman suggested submitting the works proposal to the Committee for deliberation after receiving the replies of the Housing Department on problems such as the scope of land use right and tree transplanting in regard to the construction works of rain shelters near the taxi stand in Ping Shek Estate.

35. Members noted the paper.

X. New Proposals on District Minor Works in Kwun Tong for 2018/19 (KTDC DFMC Paper No. 27/2018)

36. Mr Cyrus CHENG of the KTDO presented the paper.

37. Members supported the proposed amendments to the budget for optimising of the air-conditioning system in Kwun Tong Community Centre;

38. The Chairman reminded the KTDO to pay attention to the details listed in the works quotation information when consolidating the works quotation information.

39. Members endorsed the paper.

XI. Motion: Calling on the LCSD to Extend the Jordan Valley Swimming Pool As Soon As Possible to Cope with the Sharp Increase in the Population of Kwun Tong West

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(KTDC DFMC Paper No. 28/2018)

40. The Chairman advised the meeting that a motion had been proposed by Mr CHEUNG Yiu-pan and Mr YIP Hing-kwok and seconded by 25 Members, including Dr Bunny CHAN, Mr Kin HUNG, Mr AU YEUNG Kwan-nok, Mr CHAN Chun-kit, Mr Ben CHAN, Mr Nelson CHAN, Mr Jimmy CHAN, Mr CHENG Keung-fung, Mr CHEUNG Ki-tang, Mr CHEUNG Pui-kong, Mr CHEUNG Shun-wah, Ms FU Pik-chun, Mr Jonathan HO, Mr HSU Hoi-shan, Ms KAM Kin, Mr KAN Ming-tung, Mr Patrick LAI, Mr LUI Tung-hai, Mr Marco MA, Mr NGAN Man-yu, Mr Wilson OR, Ms SO Lai-chun, Mr TANG Wing-chun, Mr WONG Chun-ping and Mr Perry YIU.

41. The mover presented the paper.

42. 11 Members raised views and enquires as follows:

42.1 A Member enquired whether the motion was requesting an expansion or conversion of Jordan Valley Swimming Pool, about the estimated population brought by the occupancy of newly-completed housing estates and current utilisation rate of the Jordan Valley Swimming Pool, and whether there was any need to construct more swimming pools in order to cope with the locals’ need;

42.2 A Member opined that the training pool and leisure pool of the Jordan Valley Swimming Pool were not so appealing to the public and suggested expanding the training pool to a standard swimming pool;

42.3 A Member supported the motion. The Member opined that the Jordan Valley Swimming Pool could serve more residents in nearby districts after the expansion and suggested making reference to the previous example of expanding Kwun Tong Swimming Pool;

42.4 A Member pointed out that only Kwun Tong Swimming Pool under Kwun Tong District was equipped with a standard swimming pool at the moment. Therefore, the Member supported expanding the Jordan Valley Swimming Pool to promote sports and train talented athletes;

42.5 A Member opined that the heading of the motion was clear and remarked that the initial purpose of constructing the Jordan Valley Swimming Pool was to provide water play equipment to families in the district. Therefore, it was built with the concept of “taking the leisure pool as the main facility and training pool as the supplementary

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facility”. The Member suggested the LCSD review the public demand for the leisure pool and conduct a study on how to improve the existing swimming pool facilities;

42.6 A Member opined that the purpose of expanding the swimming pool was to enhance its function and capacity, and the specific design could be passed to the LCSD for consideration;

42.7 A Member opined that the leisure pool could provide water play equipment to families in the district and agreed to provide additional swimming facilities in the Jordan Valley Swimming Pool while retaining the leisure pool; and

42.8 A Member suggested the LCSD consider providing indoor heated swimming facility.

43. The representative of the LCSD responded that there were a total of three swimming pools, namely Kwun Tong Swimming Pool, Jordan Valley Swimming Pool and Lam Tin Swimming Pool, in Kwun Tong District now and it was in compliance with the minimum requirement of having at least two swimming pools under the Hong Kong Planning Standards and Guidelines. Besides making reference to the Hong Kong Planning Standards and Guidelines, the LCSD had also considered other relevant factors, such as the current provision of sports facilities at the territorial and district levels, the policy objectives of sports development, utilisation rate of existing facilities, population changes, views of the District Council, usable land, cost-effectiveness and technical feasibility, when planning new sports facilities and improving existing facilities. The LCSD noted Members’ views and would review the abovementioned factors from time to time so as to provide references for future plans of constructing new leisure facilities or works projects of redeveloping leisure facilities if planning conditions of the facilities, polices and resources allocation allowed. According to the records, the situation of having an attendance reaching the maximum capacity under Jordan Valley Swimming Pool only happened five times during the swimming season of 2017. In general, the swimming pool still had room to accommodate more swimmers.

44. After voting, the motion was carried with 24 votes for, 0 vote against and 0 abstention.

(Proxy voting: Mr CHEUNG Ki-tang delegated his voting power to Mr CHEUNG Pui-kong. Mr Wilson OR delegated his voting power to Mr CHEUNG Yiu-pan.)

45. The Chairman urged the LCSD to follow up on the abovementioned motion proactively.

XII. DFMC Financial Statement for 2018/19

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(KTDC DFMC Paper No. 29/2018)

46. The Secretary presented the paper.

47. Members endorsed the paper.

XIII. Any Other Business

Proposal in Relation to the Provision of Additional Lighting Facilities along the Pathway Leading to the Kwun Tong High Level Service Reservoir Garden

48. The Chairman remarked that representatives of the Water Supplies Department (WSD) had met the relevant Members in regard to the provision of additional lighting facilities along the pathway leading to the Kwun Tong High Level Service Reservoir Garden on 10 April 2018. According to the supplementary information provided by the WSD, most of the sections of the abovementioned pathway were not under the purview of the WSD. However, both the WSD and LCSD had the right of way over the abovementioned pathway. Since the LCSD was responsible for the management and operation of the Kwun Tong High Level Service Reservoir Garden, the WSD suggested the relevant departments provide additional lighting facilities along the pathway leading to the Kwun Tong High Level Service Reservoir Garden by making reference to the examples of the provision of addition lighting facilities along the pathway leading to the Yau Ma Tei Service Reservoir Rest Garden and the Ho Man Tin East Service Reservoir Playground by the LCSD last year.

49. Members expressed that the abovementioned pathway was the major road leading to the Kwun Tong High Level Service Reservoir Garden and the LCSD was responsible for the management and operation of the abovementioned garden. Therefore, the LCSD had the responsibility to ensure sufficient lighting facilities were provided along the pathway leading to the garden so as to ensure users’ safety. Members hoped the LCSD could consider the needs of the public and provide lighting facilities as soon as possible.

50. The Chairman suggested including the abovementioned pathway as one of the locations in the Committee’s visit and urged the Members to join the visit.

XIV. Date of Next Meeting

51. The next meeting was scheduled to be held at 2:30 p.m. on 19 July 2018 (Thursday).

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52. The meeting was adjourned at 4:45 p.m.

The minutes of the meeting were confirmed on 19 July 2018.

Kwun Tong District Council Secretariat July 2018

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