Banana Shire Council
ORDINARY MEETING MINUTES
Meeting Date: Wednesday, 22 August 2018 Venue: Banana Shire Council Chambers 62 Valentine Plains Road, Biloela Time: 9.00 am
1.0 Opening of Meeting “Council recognises that this meeting is held on the Land of the Gaangalu Nation and that the Banana Shire also includes land of the Iman People, Wulli Wulli People, Wadja People, Wakka Wakka People and Darumbal People.”
2.0 Attendance including Apologies & Leave of Absence
3.0 National Anthem & Prayer
4.0 Confirmation of Minutes 4.0.1 Ordinary Meeting held 25 July 2018
5.0 Mayor’s Report / Minute
6.0 Business Outstanding 6.0.1 Business Arising from Previous Meetings & Matters Lying on the Table
7.0 Declaration of Interest on Matters on the Agenda
8.0 Corporate & Community Services 8.1 Corporate Services 8.1.1 Financial Report P/E 31/07/18 8.1.2 Resolutions Actions Report 8.1.3 Major Capital Projects – Monthly Actual Expenditure as at 13/8/18
8.2 Community 8.2.1 Banana Shire Community Resource Centre Advisory Committee - Minutes of Meeting held 20 June 2018 8.2.2 2017/18 RADF Funding Round 3 (June 2018) 8.2.3 Callide Valley Pony Club Move to Magavalis 8.2.4 Removal of Trees – Leichhardt Park, Taroom
9.0 Infrastructure Services 9.1 Infrastructure Services 9.1.1 Infrastructure Monthly Report 9.1.2 Resolutions Actions Report 9.1.3 Proposal to Name Road “Laurie Carige Park Lane” Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 2 9.1.4 Draft Banana Shire Disaster Management Awareness & Education Strategy 9.1.5 Parking Arrangements at the Biloela Shopping Centre 9.1.6 Blackspot Funding – Theodore Moura Road
10.0 Council Services 10.1 Council Services 10.1.1 Resolutions Actions Report 10.1.2 Major Capital Projects – Monthly Actual Expenditure as at 13/8/18 10.1.3 Local Government Infrastructure Plan
10.2 Environment & Planning
11.0 Executive Services 11.1 Executive Services 11.1.1 Resolutions Actions Report 11.1.2 W4Q Capital Projects – Monthly Actual Expenditure as at 13/8/18 11.1.3 Contact with a Lobbyist Report for P/E 30/6/18 11.1.4 Administrative Action Complaints Management Report 1 July 2017 to 30 June 2018 11.1.5 Acting Chief Executive Officer
12.0 Close of Meeting
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 3
1.0 Opening of Meeting
The meeting commenced at 9.10 am.
2.0 Attendance including Apologies & Leave of Absence
Councillors – Mayor Nev Ferrier and Crs Middleton, Snell, Semple, Leo, Boyce & Brennan. Officers – Chief Executive Officer
3.0 National Anthem & Prayer
Following the National Anthem, Pastor Donna Muston from the Uniting Church led Council in prayer.
4.0 Confirmation of Minutes
Minute No: OM004138
Resolution:
That the minutes of the Ordinary Meeting held on 25 July 2018 be taken as read and confirmed.
Moved: Cr Boyce Seconded: Cr Middleton Carried
5.0 Mayor’s Report / Minute
The Mayor advised he –
• was approached about holding a Pray for Rain meeting, as has been held quite some years ago. • attended the annual Wowan Show last Saturday and it was well supported. • is attending the Moura Coal & Country Festival opening ceremony on Saturday, 25 August. • has again accepted a position on the Regional Development Australia Fitzroy & Central West Committee.
The Director Corporate & Community Services and Acting Director Infrastructure Services arrived at the meeting during the above.
6.0 Business Outstanding
It was noted that there is no business arising from previous meetings or matters lying on the table.
7.0 Declaration of Interest on Matters on the Agenda
It was noted that there are no declarations of Interest on matters on the agenda.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 4
8.0 Corporate & Community Services
8.1.1 FINANCIAL REPORT– PERIOD ENDING 31 JULY 2018
Date: 15 August 2018 Author: Dave Steger - Manager Financial Services File No: CM7.2 Letter No: Attachment: Statement of Comprehensive Income - Actual v Budget to 31 July 2018; Statement of Financial Position – Actual v Budget to 31 July 2018; Statement of Cash Flows - Actual v Budget to 31 July 2018; Statement of Changes in Equity to 31 July 2018; Account Balances, Cash Position and Rates Report to 15 August 2018. Minute No: OM004139
This report is a legislative requirement.
The CEO advised Council that the FAGs grant will be less by approximately $300,000 than was budgeted for this financial year.
Resolution:
That Council receive the Financial Report as tabled for the period ending 31 July 2018.
Moved: Cr Leo Seconded: Cr Boyce Carried
Report
1. Introduction
The purpose of the Financial Report is to give Management and Council an overview of the organisation’s financial performance for the period ending 31 July 2018.
It is presented in a format which compares the year to date to the original 2018/2019 budget. The year to date budget is 1/12 or 8.33% of the original budget. The financial analysis contained in this report compares; either year to date expenditure with equivalent budget to date expenditure or, in the case of rates, year to date expenditure with an appropriate cashflow position.
The Financial Statements attached to this report have not been finalised and are subject to final approval by the QAO. Therefore, Council should view these statements as an estimate of Council’s position at 30 June 2018. It is expected that the audit should be completed by the middle of September 2018
2. Report
Comprehensive Income Statement: Council recorded an operating deficit of $3,805,603 for the month of July. The main points to consider are: • The first half-yearly rates notices were issued on 14 August 2018. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 5 • At this time of the year a deficit is a normal part of Council’s operating cycle. • Fees and charges are up slightly due to the annual issuing of animal registrations and health licences in July and Contract Works is up approximately 5% because Main Roads revenue relating to the 2017-2018 financial year were not received in time to be recorded as income in that period. • Total operating expenditure is 2.71% lower than the year to date budget position due to: o Employee costs – 1.83% lower due to accruals into the previous year; o Materials & Services – 4.27% lower which is normal at this time of year; o Finance Costs – 7.95% lower as the first loan repayment in not due until September.
Capital Expenditure: Capital expenditure – see separate report.
3. Conclusion Management will continue to monitor both incoming and outgoing cash flow in an effort to ensure that Council achieves the best possible end of the year outcome. Management will also endeavour to ensure that operating revenues are sufficient to meet all areas of committed service delivery.
Considerations
1. Corporate Plan This matter has direct reference to Corporate Plan Strategy 1.2. (a), (b), (c) and (d).
2. Policy and Legal Implications N/A
3. Financial and Resource Implications Management will monitor revenue, expenditure and cashflow to ensure that Council has sufficient financial resources to deliver its budgeted commitments and achieve the best possible operating result for Council.
4. Risk Assessment N/A
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 6
8.1.2 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – CORPORATE & COMMUNITY SERVICES
Date: 15 August 2018 Author: Tom Upton - Director Corporate & Community Services File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004140
Resolution:
That the Resolutions Action Report for Corporate & Community Services as presented be noted and received.
Moved: Cr Leo Seconded: Cr Middleton Carried
Report
This report is to advise Council of the outstanding matters currently being dealt with by the organisation.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications Policy and legal implications will be addressed through each matter.
3. Financial and Resource Implications Budget impacts will be addressed in resolving each matter.
4. Risk Assessment N/A
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 7
8.1.3 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – CORPORATE & COMMUNITY SERVICES
Date: 16 August 2018 Author: Tom Upton - Director Corporate & Community Services File No: Letter No: Attachment: Capital Expenditure Report Minute No: OM004141
Resolution:
That Council note and receive the Major Capital Expenditure Report as at 13 August 2018 for Corporate & Community Services.
Moved: Cr Snell Seconded: Cr Leo Carried
Report
Providing a report on Council’s Major Capital Expenditure as at 13 August 2018 for Corporate & Community Services.
Refer attachment.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 8
8.2.1 COMMUNITY RESOURCE CENTRE ADVISORY COMMITTEE – MINUTES OF MEETING HELD 20 JUNE 2018
Date: 25 July 2018 Author: Pam Semple – Senior Program Advisor - CRC File ID: 5318 Letter ID: 1419584 Attachment: Minute No: OM004142
Resolution:
That Council receive and note the Minutes of the Community Resource Centre Advisory Committee meeting held on 20 June 2018.
That Council endorse the following Community representative roles on the CRC Advisory Committee: • Health Representative - a shared role between Glen McIntyre and Anita Williams (Lifestyle Training and Therapy Solutions). • CDSNSG Representative - Marion Meissner (Callide Dawson Special Needs Support Group).
Moved: Cr Boyce Seconded: Cr Semple Carried
Report
The minutes of Council Advisory Committee meetings are to be presented to Council.
Refer to Document No: 1419584 for the unconfirmed minutes of the Banana Shire Community Resource Centre Advisory Committee meeting held on 20 June 2018.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications NDIS transition and reporting
3. Financial and Resource Implications NDIS financial reporting
4. Risk Assessment N/A
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 9
8.2.2 RADF 2017-18 – FUNDING ROUND 3 (JUNE 2018)
Date: 07/08/2018 Author: Shanna Muston: RADF Liaison Officer (RLO) File ID: RADF: 2455 Letter ID: Attachment: Minute No: OM004143
Resolutions:
That Council approve the funding recommendation as follows:
1. Applicant – Banana Shire Art Gallery Association Outcome – Not recommended
2. Applicant – Dawson Jockey Club Outcome – Not recommended
3. Applicant – Biloela Eisteddfod Society Outcome – Recommended totalling $1019.35
4. Applicant – Taroom Kindergarten Outcome – Not recommended
Moved: Cr Boyce Seconded: Cr Leo Carried
Report
Four applications were received for round 3 (June) of the 2017-18 Regional Arts Development Fund (RADF) Program.
The applications were assessed by the RADF Assessment Panel:
1. Dominque Tan 2. Alan McTaggart 3. Len Neale 4. Sarah Larsen 5. Cr Terri Boyce and 6. Cr Brooke Leo
The funding recommendations have been recorded as a result of the panel’s assessments.
This is the final round of 2017/18 RADF grants against the remaining balance of $1019.35 remaining.
The recommendations presented meets full RADF 2017-18 budget.
1 x application is recommended for funding at a total amount of $1019.35.
2 x applications resulted in no recommendations for funding (restraints).
1 x application is ineligible as the project has already been completed.
Outcomes and feedback will be provided to unsuccessful applications by the RLO. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 10
Applicant & Purpose of Grant Requested Recommendation Funding Category
Banana Shire Art BSAGA Pastel Workshop with Gallery Association Kath Dunne $1250 (BSAGA) No funding Engage a professional tutor to (Total activity Supporting Our hold a workshop in conjunction cost $2650) Community with Brigalow Arts Festival
Fascinator Workshop
Host an Alison Clark Millinery $2000 Dawson Jockey Club Fascinator Workshop in Taroom
prior to the September races. No funding (Total activity Visible Cultural Life Showcase individual creations $3345) and local creative talents to visitors at the Race day through a ‘Fashions of the Field’ display.
Melissa Philp Choral Workshop Biloela Eisteddfod $2000 Society Inc. Choral workshop and concert with Recommended for
professional musician/educator funding: (Total activity Supporting Out Melissa Philp (Toowoomba) for $1019.35 $3615) Community skills development of local school and community choirs.
Susie Klein – Professional Aboriginal Artist Day
Taroom Kindergarten The grant will be used towards $624.80 the cost of getting Susie Klein, a Not Recommended Supporting Our professional aboriginal artist to (Total activity (Project ineligible) Community come to our kindy for a day to $825.28) teach our students about aboriginal culture through artwork and storytelling.
Cr Boyce and Cr Leo are Council’s representatives on the RADF Assessment Panel.
Considerations
1. Corporate Plan 2.1(a) Develop partnerships and relationships with the community, business and government. 2.1(c) Encourage healthy and happy communities through provision, encouragement or support of a range of wellbeing services and facilities including community resources, arts and culture, recreation and sport, commemorations, communication facilities, festivities and events.
2. Policy and Legal Implications NIL
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 11
3. Financial and Resource Implications
2017-18 RADF Funding Summary Item Income Allocation
2017-18 RADF Funding 38855
Council Initiatives: Lawgi and Moura 28655 Mural Projects
Arts & Culture Budget: RADF Promotion 200
Returned Funds 3140.35
Approved Grants 12121
Budget Available 1019.35
4. Risk Assessment NIL
Cr Leo asked if there is an opportunity to increase the annual RADF funding pool, and a discussion was held on this matter and the money set aside for murals.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 12
8.2.3 CALLIDE VALLEY PONY CLUB MOVE TO MAGAVALIS
Date: 31 July 2018 Author: Dean Smoothy – Land & Leasing Officer File No: Letter No: 1421034 Attachment: Minute No: OM004144
Resolution:
That Council support and approve the move of the Callide Valley Pony Club to Magavalis Sports Complex.
Moved: Cr Snell Seconded: Cr Brennan Carried
Report
The Callide Valley Pony Club has approached Council, and submitted an expression of interest regarding the relocation to the Magavalis Sports Complex.
Callide Valley Pony Club has the full support of the Magavalis Sports Complex Committee (magiq #1421034) to move out to the grounds.
Preliminary talks have been held with the Mayor, CEO, Division Councillors, Town Planning and the Callide Valley Pony Club.
The possible area allocated for the pony club has been supported by Magavalis (map attached).
Considerations
1. Corporate Plan 1.1.1.K, 2.2.1.C,
2. Policy and Legal Implications TMR approvals required.
3. Financial and Resource Implications Nil
4. Risk Assessment ESR 1
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 13
8.2.4 REMOVAL OF TREES IN LEICHHARDT PARK TAROOM
Date: 8 August 2018 Author: Dean Smoothy – Land & Leasing Officer File No: Letter No: 1422636 Attachment: Initial email for support and pictures of trees Minute No: OM004145
Resolution:
That Council approve the expenditure to have the trees removed in Leichhardt Park Taroom to allow work to be carried out.
Moved: Cr Boyce Seconded: Cr Semple Carried
Report
Council received an email request from the Taroom RSL Committee to replace the current monument at Leichhardt Park Taroom. Council has provided support for the removal of existing RSL memorial in Leichhardt Park Taroom and to be relocated to the Taroom Museum and have it replaced with a new black polished granite monument.
The Armistice Centenary Grant provided covers the costs of the removal of the old monument and the supply and installation of the new monument. Other works that are required to complete the original 3 stage plan are outlined in the attached email.
A meeting has been held with Taroom RSL Committee members and they have requested the Council cover the costs and organise the work to be completed for the removal of the trees as it is Council park. The trees are currently interfering with the infrastructure in this area and also dropping branches which are a risk to patrons in the park. The removal of the trees is stage one of this project. With the removal of the existing monument and installation of new monument being stage two. Stage three is lighting and other pathways should funding be available through W4Q.
Considerations
1. Corporate Plan 1.1.1.K, 1.1.1.O, 5.5.1.I,
2. Policy and Legal Implications Nil
3. Financial and Resource Implications $10,000 – There is no budget allocation and discussion will be held with Infrastructure to determine how this will be managed.
4. Risk Assessment Nil
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 14
Corporate & Community Services Miscellaneous
Cr Brennan referred to the new fence around Thangool Aerodrome and asked about its effect on any future flooding. The DCCS advised mitigation strategies have been discussed and it is proposed to lift the fence netting from the bottom during a flooding event.
The Mayor also referred to emails received in relation to the Thangool Aerodrome fencing adjoining hangars onsite instead of including the hangars in the fenced area and indicated that this matter requires further consideration in the future.
The Director Corporate & Community Services left the meeting.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 15
9.0 Infrastructure Services
9.1.1 MONTHLY COUNCIL REPORT – INFRASTRUCTURE SERVICES
Date: 12 August 2018 Author: John McDougall – Acting Director Infrastructure Services File ID: Letter ID: Attachment: Works Program Minute No: OM004146
Cr Leo referred to the Work in Progress (WIP) Column of the report, and the A/DIS advised that it is required for audit purposes. It was resolved to include an additional table to give better factual information to Councillors.
Cr Boyce asked if the breakdown of plant matter in the ‘risk assessment’ has been analysed or investigated and the CEO advised yes it has and it’s been identified that an additional position is required for the workshop and is currently being recruited.
Cr Ferrier asked if anything has been done at Taroom in this area and the CEO advised Council has been unsuccessful with recruitment and is now investigating and discussing with local suppliers.
Cr Semple referred to proposed work on Stopford Street, Baralaba and the School Centenary celebrations in October and the proposal to close the street for same. A/DIS will investigate timing and the proposed works and if an application has been received to close the street for the celebrations.
Cr Brennan referred to the capital budget and questioned spending to date. A/DIS advised the reason for same, e.g. purchasing materials etc in preparation for work.
Cr Snell asked about the methodology used in determining reseals in the Shire’s towns, and advised there’s been no reseals in Division 1 for some time, in particular the lower end of Division 1. A/DIS will investigate and also advised physical assessments of all streets and roads are currently being undertaken.
Cr Snell referred to the rubbish bin on railway land near the Biloela SES shed and advised it still hasn’t been moved. A/DIS advised it is a legal matter and if Council moves it then Council is liable.
Resolution:
That Council receive the August 2018 Infrastructure Services Monthly Council Report as presented.
Moved: Cr Semple Seconded: Cr Brennan Carried
Report
This month’s Council report by Infrastructure Services details the following actual expenditure:
• Over all Capital Expenditure • Over all Town Maintenance Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 16 • Road Maintenance • RMPC & TMR Minor Works
*Please see below the current expenditure profiles for various programs.
The lines shown represent: Yellow - (15% above, 10% below target) Red - (on target based on a “straight line approximation”) Blue – Actual expenditure
Overall Town Maintenance - Expenditure $3,200,000.00 $3,000,000.00 $2,800,000.00 $2,600,000.00 $2,400,000.00 $2,200,000.00 $2,000,000.00 $1,800,000.00 $1,600,000.00 Target $1,400,000.00 Actual $1,200,000.00 -10% $1,000,000.00 15% $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.00 0 July May June April March August January October February December November September
Road Maintenance - Expenditure $6,000,000.00 $5,600,000.00 $5,200,000.00 $4,800,000.00 $4,400,000.00 $4,000,000.00 Target $3,600,000.00 $3,200,000.00 Actual $2,800,000.00 -10% $2,400,000.00 $2,000,000.00 15% $1,600,000.00 $1,200,000.00 $800,000.00 $400,000.00 $- 0 July May June April March August January October February December November September
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 17
RMPC + TMR Minor Works - Expenditure $4,000,000.00 $3,800,000.00 $3,600,000.00 $3,400,000.00 $3,200,000.00 $3,000,000.00 $2,800,000.00 $2,600,000.00 Target $2,400,000.00 $2,200,000.00 Actual $2,000,000.00 -10% $1,800,000.00 $1,600,000.00 15% $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $- 0 July May April June March August January October February December November September
Council Capital Works - Expenditure to Date $11,000,000.00 $10,000,000.00 $9,000,000.00 $8,000,000.00 $7,000,000.00 Target $6,000,000.00 Actual $5,000,000.00 -10% $4,000,000.00 15% $3,000,000.00 $2,000,000.00 $1,000,000.00 $0.00 July May June April March August January October February December November September
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 18
Monthly Actual Expenditure
Considerations
1. Corporate Plan
The delivery of the RIP relates to Council’s ‘Corporate Objective 5 – Planning and Delivering our Infrastructure Services’ as part of Council’s Corporate Plan.
2. Policy and Legal Implications
The delivery of this program will be managed in such a way as all appropriate/applicable polices/legislation is complied with.
3. Financial and Resource Implications
The delivery of the various works programs are a significant undertaking by the Works Section which require an extensive commitment by the entire Works group.
All of these various programs will be delivered simultaneously utilising various combinations of Council, Sub-Contractor and Principal Contractor resources.
Critical to the delivery of these inter-connected programs is the diversity and multi-skilled competency of the expanded workforce, with a degree of internal redundancy contained within the Section.
Actual expenditure to date compared to target expenditure for 2016/17 is shown on the included graphs with upper and lower limits as an indicative monitoring measure.
4. Risk Assessment
The primary risk factors and control measures that would impede the full delivery of the Capital Works program are:
• Wet weather • Loss of key staff • Inability to appropriately up-skill, attract and/or retain key staff • Breakdown of critical plant items Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 19 • Availability of key sub-contract plant and services • Availability of key materials • Availability of approved designs
These risks are constantly being monitored, reviewed and addressed.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 20
9.1.2 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – INFRASTRUCTURE SERVICES
Date: 17 August 2018 Author: John McDougall – Acting Director Infrastructure Services File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004147
A/DIS advised that Council will be running the full length of Middle Road every two weeks and any defects found will be sent to Cockatoo Coal. Cr Leo asked for Councillors to receive a copy of the defect report.
Cr Brennan advised that Glenmoral-Roundstone grids still haven’t been done and the Mayor further advised that speed signs (e.g. 60km) should be erected until they have been maintained. Cr Semple advised he had raised this matter previously and Council’s policy needs to be reviewed before Council can undertake any repairs. Resolved to review the relevant policy.
Cr Brennan advised “Truck Parking Only” signs still need to be erected in front of Regal Seeds to allow the company to operate properly. Caravans are parking in the area, preventing grain trucks turning and working on the premises. The A/DIS will arrange signs to be erected as required.
Resolution:
That the Resolutions Action Report for Infrastructure Services be noted and received.
Moved: Cr Brennan Seconded: Cr Semple Carried
Report
This report is to advise Council of the outstanding matters currently being dealt with by the organisation.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications Policy and legal implications will be addressed through each matter.
3. Financial and Resource Implications Budget impacts will be addressed in resolving each matter.
4. Risk Assessment N/A
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 21
9.1.3 PROPOSAL TO NAME ROAD “LAURIE CARIGE PARK LANE”
Date: 6 August 2018 Author: Infrastructure Planning Advisor – Leesa Millar File No: Letter No: Doc No. 1358682 Attachment: Map of Road Minute No: OM004148
Resolution:
That Council approves the naming of the access road, from Blanches Road, for the Thangool Sporting Reserve, Thangool, ‘Laurie Carige Park Lane’.
Moved: Cr Brennan Seconded: Cr Semple Carried
Report
A per the requirements of Council’s policy regarding the Naming of Council Assets, the proposed name (Laurie Carige Park Lane) for the currently unnamed access road of the Thangool Sporting Reserve was advertised in the Central Telegraph on the 25th of May 2018.
No objections have been received regarding this proposal.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications Policy – Naming of Council Assets
3. Financial and Resource Implications Minimal cost for installation and maintenance of signage structures.
4. Risk Assessment a. Economic There is no economic impact to Council for this application
b. Social There is one property (Lot 2 on RP617754) that currently uses this access road to gain access to their property. There will be no negative impact to this property by the naming of this road but will assist with emergency services should an unfortunate incident occur at either this property or the sporting reserve.
c. Environmental There are no environmental impacts to Council for this application
d. Political There is no political impact to Council for this application
e. Legislative The proposed road naming will have no legislative effect on Council.
f. Operational The proposed road naming will have no effect on Council current operations. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 22
9.1.4 DRAFT BANANA SHIRE DISASTER MANAGEMENT AWARENESS AND EDUCATION STRATEGY
Date: 30 July 2018 Author: Disaster Management Coordinator – Andrew Bicknell File No: Letter No: N/A Attachment: 1422768 - Draft Banana Shire Disaster Management Awareness and Education Strategy Minute No: OM004149
Resolution:
That Council endorse the Banana Shire Disaster Management Awareness and Education Strategy as attached.
Moved: Cr Middleton Seconded: Cr Leo Carried
Report
The Office of the Inspector General Emergency Management Queensland presented a report (2015 Callide Creek Flood Review) to the Queensland Government in June 2015, into the flooding of Callide Creek during Tropical Cyclone Marcia which occurred in February 2015.
The report detailed a number of recommendations relevant to Banana Shire Council which included:
Recommendation No. 3:-
Banana Shire Council coordinates the development of a strategy to significantly enhance public education regarding local disaster management arrangements within the Banana Shire, focusing on key identified risks.
As a result, Council commissioned the development of an appropriate disaster management awareness and education strategy. The draft strategy is attached for Council consideration and endorsement.
Background
Council’s previous community education and awareness activities have been ad hoc in nature due to limited resources and disaster management unit funding.
Since the impact of Tropical Cyclone Marcia, staff have implemented internal initiatives to improve and enhance the area of disaster management community education and awareness by:
• Reviewing and updating Council’s disaster management web pages to separate content into event Preparation (Prepare), Response (Act) and Recovery (Live), with links to current Council and State disaster management tools and information;
• Activation of Councils disaster management Facebook page with a weekly program of helpful tips. The face-book page was previously only used during a disaster event;
• Production of “Grab and Go” bags and supporting promotional video featuring community members across the Shire. This project was funded through the annual State Government Get Ready Queensland grant programme;
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 23
• Development of a Disaster Management Dashboard, which links the Council Disaster management web page directly to up-to-date disaster management information on flood levels, road closures, emergency warnings and other key information during an event. This project was funded through the annual State Government Get Ready Queensland grant programme;
• Development of profiles for each LDMG member to put a human face to the group and demonstrate the expertise in this group which should be viewed as a source of truth during an emergency event. These profiles have been promoted through the Facebook post program.
Considerations
1. Corporate Plan
1.1(f) Demonstrate Council’s passion for the community and the services it provides through continued or enhanced service delivery.
1.1(g) Undertake continuous improvement of Council’s processes and services.
2.1(h) Encourage community resilience through information sharing and promotion.
2.1(j) Manage disaster management and preparedness by developing community resilience, understanding the flood zone and patterns, the impact on property and the cost to the community and Council.
2. Policy and Legal Implications
Banana Shire Disaster Management Policy No. 15 stated objective to “recognise disaster management and associated disaster operations as a whole of Council responsibility integrated across the range of Council functions to improve and expand the Council’s and community’s ability to mitigate, prepare for, respond to and recover from disaster events”.
Queensland Disaster Management Act 2003 – it is a requirement of the Act that a local government establish a Local Disaster Management Group for the local government’s area. Functions of a local disaster management group include: “to ensure the community is aware of ways of mitigating the adverse effects of an event, and preparing for, responding to and recovering from a disaster”.
Queensland Disaster Management Standard No. 4 Shared Responsibility: Emergency Communications, Component 5.1 – Communities are empowered through timely public information and through education initiatives to prepare for, respond, to, and recover from disasters.
3. Financial and Resource Implications
An estimated cost for implementation of this strategy is $20000+ per annum.
Community awareness and education activities should be an ongoing activity of Council for which future financial and resource commitments are required.
4. Risk Assessment
Failure to implement appropriate disaster management community education and awareness activities may result in unprepared and non-resilient communities.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 24
9.1.5 BILOELA SHOPPING WORLD ON STREET PARKING ARRANGEMENT
Date: 3 August 2018 Author: Infrastructure Planning Advisor – Leesa Millar File No: Letter No: MagiQ No: 1409226 Attachment: Minute No: OM004150
Resolution:
The following changes are made to the on-street parking of the Biloela shopping centre: • The five parallel parking spaces located on the Dawson Highway frontage be assigned a one hour parking limit • The existing disabled parallel parking space located on the Kariboe St frontage be changed to a taxi parking space • The existing taxi parking space located on the Kariboe St frontage be linemarked to prohibit parking due to the safety concerns of the stormwater drain • The disused bus parking space located on the Kariboe St frontage be changed to disabled parking.
Moved: Cr Middleton Seconded: Cr Brennan Carried
Report
Council has recently received two requests for changes to the on-street parking arrangement of Biloela Shopping World resulting from the recent expansion works.
Request 1
Council received a request form the Shopping Centre Management for the implementation of a one or two hours parking time limit on the now parallel parking spaces of the Dawson Highway frontage.
Before the recent expansion works were undertaken by the owner of Shopping World, there were fifteen (15), frequently used, angle parking spaces along the Dawson Highway frontage of the shopping centre (see below).
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 25
After completion of Stage 1 of the expansion the parking along this frontage has been reduced to five (5) parallel parking spaces.
As this constitutes a significant reduction in the number of parking spaces, it is requested that the remaining five spaces be limited to one or two hour parking to allow for an increase in turnover.
Dawson Highway is a state controlled road and therefore the Department of Transport and Main Roads (DTMR) were contacted regarding this request. In response to this enquiry DTMR stated that Council has decision making power regarding all parking spaces along the highway within the town limits. Therefore any decisions regarding time limits on parking in front of the shopping centre are within Council’s control.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 26
Request 2
Council received a request from the owners of the new Biloela Taxi Service regarding parking on the Kariboe St frontage.
Before construction there were a total of seven on-street angle parking spaces on the section of Kariboe St between the pedestrian crossing and the traffic lights, two of these spaces were dedicated to taxi parking.
With the changes to the Dawson Highway Kariboe St intersection and the widening of the Kariboe St verge, to accommodate changes to the underground stormwater infrastructure, these parking spaces have been reduced to one taxi space, one disabled space and a loading zone.
Disabled Parking Loading Zone Taxi Parking
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 27
The owners of the new taxi service have several concerns regarding the new parking layout:
- There is no signage or on street marking denoting the use of the parking space for taxi’s only and therefore the space is being used by the public for parking; - The new stormwater drain is acting as a tripping hazard for taxi passengers; - The taxi is set up to allow for wheel chair access at the rear of the vehicle but there is not enough room between the back of the space and the verge (see below) to allow for the ramp to be lowered for the wheel chair.
Council officers investigated and determined that to eliminate the safety concerns of the stormwater drain use of the affected parking space should be prohibited to all vehicles thereby requiring the rearrangement of the parking layout.
To replace the now removed taxi parking, the space currently designated for disabled parking could then be changed to use by taxis. This will also allow the required space for the lowering of the ramp at the rear of the taxi for wheel chair access.
Finally the disused bus parking space located to the south east of the pedestrian crossing could be used to replace the removed disabled parking space.
Existing bus parking proposed to be repurposed as disabled parking
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 28
Considerations
1. Corporate Plan
5. Infrastructure 5.1 Strategic Direction h. Provide and maintain effective transport infrastructure
2. Policy and Legal Implications
N/A
3. Financial and Resource Implications
Small budget requirement for the linemarking and signs required to be installed
4. Risk Assessment g. Economic
There is no economic impact to Council for this application
h. Social
The implementation of a time limit to the parking on the Dawson Highway may have some impact on the community due to the need to change parking habits.
i. Environmental
N/A
j. Political
N/A
k. Legislative
The proposed change to parking arrangements will have no legislative effect on Council.
l. Operational
The proposed change to parking arrangements will have no effect on Council’s current operations.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 29
9.1.6 BLACK SPOT FUNDING - THEODORE MOURA ROAD
Date: 8 August 2018 Author: Allan Heit – Manager Infrastructure Technology File ID: Letter ID: Attachment: Minute No: OM004151
Resolution:
That Council receive the report and endorse the submission for Black Spot funding for the Treatment (Road widening, modified vertical alignment, linemarking and signage) of Theodore Moura Road CH23200-CH23900.
Moved: Cr Leo Seconded: Cr Semple Carried
Report
The Statefarm Road/Lawrence Street and Dawson Highway Intersection Black Spot funding submission will be referred to the TMR Safer Roads Sooner (SRS) program, this allows BSC to submit further applications to 2018/19 Black Spot funding.
BSC staff met with Jarrath Ford (TMR Black Spot consultant) on 24/7/18 to identify possible Black Spot funding opportunities for council controlled roads. Crash data analysis was completed across the Shire and a section of Theodore Moura Road was identified as an eligible area.
The proposed Black Spot section of Theodore Moura Road is located south of Kianga Road intersection at CH23200-CH23900 (700m), from 2012-2017 there have been four incidents that have resulted in hospitalisation or medical treatment.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 30
The horizontal alignment consists of an initial minor right hand bend entering a floodway into a small straight followed by a considerable right hand bend. The configuration requires drivers to simultaneously navigate an adverse horizontal alignment and inconsistent vertical alignment through a floodway. The recently conducted Road Safety Audit identified large rutting off the shoulders causing drivers to utilise the centre of the carriage way, this could have been a contributing factor in the head on crash.
Proposed treatments include:
• Modify the vertical grade on the approach to the floodway, to provide visibility to the floodway. • Install warning signs and replace floodway warning signage. • Install edge-lines marking • Construct pavement shoulders and provide bitumen sealing to improve curve widths and approaches. • Install guideposts with reflectors, to highlight the geometry.
The project would be completed in the 2019/20 calendar year and is estimated to cost $405,000.
Considerations
1. Corporate Plan
5. Infrastructure
Plan and deliver effective and efficient infrastructure services.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 31
a. Manage and develop infrastructure at levels of service which meet community expectations and ensure long term sustainability subject to financial resources.
b. Focus on essential service delivery especially transport including road, street and bridges network and aerodromes, water and sewerage treatment and supply systems and waste including garbage and water.
h. Provide and maintain effective transport infrastructure
2. Policy and Legal Implications
There are no Policy and Legal implications associated with this recommendation.
3. Financial and Resource Implications
The project will be fully funded by Transport and Main Roads.
4. Risk Assessment
m. Economic
There is no economic impact to Council for this recommendation; the project will be fully funded by Transport and Main Roads.
n. Social
There is no social impact to Council for this recommendation.
o. Environmental
There is no environmental impact to Council for this recommendation.
p. Political
There may be objections to an additional signalised intersection in the township.
q. Legislative
There is no legislative impact to Council for this recommendation.
r. Operational
There is no adverse operational impact to Council for this recommendation.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 32
Infrastructure Services Miscellaneous
The Mayor asked how many tables and chairs will be installed in Kariboe Street, and the A/DIS advised two will be and they will be covered by shade sails.
Cr Boyce requested a copy of the drainage design for Sixth Avenue, Theodore.
Cr Semple asked about the erection of speed signs on Fairview Road. The A/DIS advised he will follow up on same.
Cr Brennan referred to his email relating to safety concerns on Inverness Road by Qld Rail/Aurizon. A/DIS advised that Council staff is continuously trying to contact Aurizon, however they are not responding. Council will follow up on limiting vehicle sizes on Inverness Road with a view to imposing a load limit.
Cr Leo referred to the capital works report for Theodore Airport. A/DIS that bitumen is being laid this week. Lines and signs will be done next week and it is planned to re-open to general traffic the week after.
The Acting Director Council Services attended the meeting during the above discussions. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 33
10.0 Council Services
10.1.1 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – DEVELOPMENT & ENVIRONMENTAL SERVICES
Date: 13 August, 2018 Author: Chris Welch, Acting Director Council Services File No: Letter No: N/A Attachment: Resolutions Action Report Minute No: OM004152
Resolution:
That the Resolutions Action Report for Development & Environmental Services as presented be noted and received.
Moved: Cr Middleton econded: Cr Leo Carried
Report
This report is to advise Council of the outstanding matters currently being dealt with by the Department.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications Policy and legal implications will be addressed through each matter.
3. Financial and Resource Implications Budget impacts will be addressed in resolving each matter.
4. Risk Assessment N/A
The Acting Director Infrastructure Services left the meeting. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 34
10.1.2 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – COUNCIL SERVICES
Date: 16 August 2018 Author: Chris Welch, Acting Director Council Services File No: Letter No: Attachment: Capital Expenditure Report Minute No: OM004153
The A/DCS provided a progress update on the following projects - • Maintenance / repairs to the Biloela and Moura Pools. • Tenders now out for the Thangool Booster Pump and Moura Raw Water projects. • Raedon Street Project.
Resolution:
That Council note and receive the Major Capital Expenditure Report for Council Services as at 13 August 2018.
Moved: Cr Middleton Seconded: Cr Snell Carried
Report
Providing a report on Council’s Major Capital Expenditure as at 13 August 2018 for Council Services.
Refer attachment.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 35
10.1.3 LOCAL GOVERNMENT INFRASTRUCTURE PLAN (LGIP)
Date: 7 August 2018 Author: Chris Welch, Acting Director Council Services File No: ID1153 Letter No: Attachment: Minister’s permission to adopt (ID 1421407) Minute No: OM004154
Resolution:
That, in accordance with section 2.4B.1 Step 8.1 of the ‘Statutory Guideline 04/14 – Making and amending local planning instruments’ made under section 117(1) of the Sustainable Planning Act 2009’, Council resolves to adopt the Local Government Infrastructure Plan (LGIP).
Moved: Cr Middleton Seconded: Cr Leo Carried ______
Report
On 4 March 2015 Council resolved to prepare a Local Government Infrastructure Plan under the Sustainable Planning Act 2009 (SPA). An LGIP is that part of a planning scheme that identifies the local government's plans for trunk infrastructure that are necessary to service urban development at the desired standard of service in a coordinated, efficient and financially sustainable manner. Councils are required to include an LGIP in their planning scheme if they intend to levy infrastructure charges or impose conditions for trunk infrastructure.
On 27 June 2018, Council resolved to proceed with the LGIP following the public consultation period and provided a copy of the draft LGIP to the Minister for State Development, Manufacturing, Infrastructure and Planning seeking permission to adopt the LGIP. By letter of 2 August 2018, the Minister advised that Council could proceed with adoption.
Recommendation
It is recommended that Council adopt the draft LGIP. Failure to adopt an LGIP will result in Council being unable to levy infrastructure charges or impose trunk infrastructure conditions on development.
Considerations
1. Corporate Plan Governance 1.1(k) Manage the whole of the local government area through effective and efficient planning and development management.
Social Wellbeing 2.1(d) Encourage healthy and balanced communities through effective and efficient planning and development management.
Infrastructure 5.1(a) Manage and develop infrastructure at levels of service which meet community expectations and ensure long term sustainability subject to financial resources.
2. Policy and Legal Implications Council is required to prepare a LGIP by date under the SPA.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 36
3. Financial and Resource Implications Preparation of the LGIP will allow the continued levying of infrastructure contributions and imposition of trunk infrastructure conditions on development where appropriate.
4. Risk Assessment N/A
Council Services Miscellaneous
Cr Leo asked if there is any chance of a ‘water transfer’ this year to the next 12 months? A/DCS will follow up with the Water Services Manager.
Cr Semple referred to the advice received of no bio-security level on stock routes.
The Acting Director of Council Services left the meeting.
Adjournment
Minute No: OM004155
Resolution:
A. That the meeting be adjourned at 10.23 am to conduct a citizenship ceremony followed by morning tea.
Moved: Cr Leo Seconded: Cr Middleton Carried
Resolution:
B. That the meeting resume at 11.03 am.
Moved: Cr Semple Seconded: Cr Boyce Carried
Infrastructure – Inverness Road
Minute No: OM004156
Resolution:
That the Mayor and CEO be delegated authority to impose restrictions / limitations on the usage of Inverness Road by heavy vehicles.
Moved: Cr Brennan Seconded: Cr Semple Carried
The CEO referred to the skip bin on the Biloela Railway Land near the SES Shed as raised by Cr Snell earlier in the meeting, and advised that he has instructed for the bin to be emptied and stored at Calvale Road Transfer Station.
The CEO further advised that the Media, Communications & Marketing Officer will inform Council on the proposed re-design of Council’s website following the meeting today. Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 37
11.0 Executive Services
11.1.1 ACTION REPORT ON PREVIOUS COUNCIL RESOLUTIONS – EXECUTIVE SERVICES
Date: 15 August 2018 Author: Ray Geraghty - Chief Executive Officer File No: Letter No: Attachment: Resolutions Action Report Minute No: OM004157
Resolution:
That the Resolutions Action Report for Executive Services as presented be received.
Moved: Cr Middleton Seconded: Cr Leo Carried
Report
This report is to advise Council of the outstanding matters currently being dealt with by the organisation.
Considerations
1. Corporate Plan N/A
2. Policy and Legal Implications Policy and legal implications will be addressed through each matter.
3. Financial and Resource Implications Budget impacts will be addressed in resolving each matter.
4. Risk Assessment N/A
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 38
11.1.2 MAJOR CAPITAL PROJECTS – MONTHLY ACTUAL EXPENDITURE – W4Q PROJECTS
Date: 16 August 2018 Author: Ray Geraghty, Chief Executive Officer File No: Letter No: Attachment: Capital Expenditure Report W4Q Projects Minute No: OM004158
Resolution:
That Council note and receive the Major Capital Expenditure Report for the W4Q projects as at 13 August 2018.
Moved: Cr Brennan Seconded: Cr Boyce Carried
Report
Providing a report on Major Capital Expenditure for the W4Q projects as at 13 August 2018 for Council Services.
Refer attachment.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 39
11.1.3 REGISTER OF CONTACT WITH A LOBBYIST – AS AT 30 JUNE 2018
Date: 14 August 2018 Author: Ray Geraghty - Chief Executive Officer File No: Letter No: Attachment: Register Minute No: OM004159
Resolution:
That Council receive the Register of Contact with a Lobbyist report as at 30 June 2018.
Moved: Cr Middleton Seconded: Cr Snell Carried
Report
Under the Integrity Act 2009 Council must keep a register of contact with a lobbyist for Councillors & applicable Staff.
From time to time, the Integrity Commission requests a copy of this register for a particular month.
Also Council is required to advise of any contact by Councillors or applicable staff with an unregistered lobbyist as soon as practicable.
This report has also been presented to Council Executive Management Team for their information and/or comment.
Considerations
1. Corporate Plan Reference 1.1.l
2. Policy and Legal Implications Required under Integrity Act 2009 Consistent with the Principles under the Local Government Act 2009
3. Financial and Resource Implications Minimal financial and moderate staff resources required.
4. Risk Assessment No apparent risk with complying with legislation.
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 40
11.1.4 ADMINISTRATIVE ACTION COMPLAINTS MANAGEMENT REPORT - 1 JULY 2017 TO 30 JUNE 2018
Date: 31 July 2018 Author: Ray Geraghty, Chief Executive Officer File No: Letter No: Attachment: Minute No: OM004160
Resolution:
That Council receive the Administrative Action Complaints Management Report for periods: • 1 July 2017 to 20 September 2017 • 1 October 2017 to 31 December 2017 • 1 January 2018 to 31 March 2018 • 1 April 2018 to 30 June 2018
Moved: Cr Semple Seconded: Cr Middleton Carried
Report
Period from 1 July 2017 to 30 September 2017
Complaints Statistics Period 1 July 2017 to 30 September 2017 Received 1 Dealt with 1 Not completed 1 Refused to investigate Nil Not resolved to satisfaction of complainant Unknown
Complaints 1
Period from 1 October 2017 to 31 December 2017
Complaints Statistics Period 1 October 2017 to 31 December 2017 Received Nil Dealt with Nil Not completed 1 Refused to investigate Nil Not resolved to satisfaction of complainant Unknown
Complaints Nil
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 41
Period from 1 January 2018 to 31 March 2018
Complaints Statistics Period 1 January 2018 to 31 March 2018 Received Nil Dealt with Nil Not completed 1 Refused to investigate Nil Not resolved to satisfaction of complainant Unknown
Complaints Nil
Period from 1 April 2018 to 30 June 2018
Complaints Statistics Period 1 April 2018 to 30 June 2018 Received Nil Dealt with Nil Not completed 1 Refused to investigate Nil Not resolved to satisfaction of complainant Unknown
Complaints Nil
Considerations
1. Corporate Plan 1.1.l
2. Policy and Legal Implications Complaints Management framework for the processing of Administrative Action Complaints is required under Section 268 of the Local Government Act 2009 and Section 306 of the Local Government Regulation 2012.
Complaint Management Policy was adopted by Council on 29 March 2006. Revised policy adopted on 24 February 2010, and 23 November 2016.
Under this policy, CEO is to discuss the quarterly report with the EMT and thereafter submit such report to the Council together with comments from the EMT (if any).
3. Financial and Resource Implications No significant financial and resource implications
4. Risk Assessment No apparent additional risk
Banana Shire Council – Minutes of Ordinary Meeting – 22 August 2018 Page 42
11.1.5 ACTING CHIEF EXECUTIVE OFFICER
Date: 31 July 2018 Author: Ray Geraghty - Chief Executive Officer File No: Letter No: Attachment: Minute No: OM004161
Resolution:
That the Director of Council Services (John McDougall) be appointed Acting CEO while the CEO is absent from work for more than four (4) weeks in December 2018 / January 2019.
Moved: Cr Middleton Seconded: Cr Leo Carried
Report
I will be absent on leave for some five (5) weeks in December 2018 and January 2019.
In accordance with Council policy, when the CEO is absent from work for more than four (4) weeks, Council is required to appoint an Acting CEO for this period.
Executive Services Miscellaneous
A discussion was held in relation to the Director of Infrastructure Services position.
ALGA’s 2018 National Local Roads and Transport Congress –
Minute No: OM004162
That Council approve the Mayor and Crs Brennan and Semple’s attendance to the ALGA’s 2018 National Local Roads and Transport Congress in Alice Springs on 20-22 November 2018.
Moved: Cr Leo Seconded: Cr Boyce Carried
12.0 Close of Meeting
The meeting closed at 11.25 am.
To be confirmed at 19 September 2018 Ordinary Meeting.
______MAYOR CHIEF EXECUTIVE OFFICER Minute OM004149 Attachment
DRAFT Banana Shire Disaster Reference: Prepared for: Management Awareness and Banana Shire Education Strategy Council Revision: FINAL DRAFT 13 February 2018
1. Introduction 1 2. Completed actions 1 3. Program approach 2 3.1 Strategy Aims and Objectives 2 3.2 Delivery approach and philosophy 2 4. Understanding the Banana Shire community 3 4.1 Banana Shire 3 4.2 General population overview 3 4.3 Indigenous communities 4 4.4 Multicultural communities 5 4.5 Community events 5 5. Program elements 6 5.1 Program collateral 6 5.2 Media Spokespersons 6 5.3 Local partnerships 6 5.4 Culturally diverse communities 7 6. Program messages 7 6.1.1 Overarching messages 8 6.1.2 Trigger messages 8 6.1.3 Dam messages 9 7. Awareness and Education Program Methodology 9 7.1 Awareness/education materials 9 7.2 Awareness and education channels 11 7.3 Monitoring, evaluation and reporting 12 8. Planning for Implementation 12 8.1 Developing partnerships 12 8.2 Developing education and awareness materials 13 9. Implementation Plan 15 Appendix A: Diversity in Banana Shire 22 Appendix B – Implementation Costing 24
Project File Disaster Management Community Awareness and Education Program V7.docx 13 February 2018 Revision FINAL DRAFT
1. Introduction This Community Disaster Management Awareness and Education Program is a Banana Shire Council initiative, designed to improve disaster preparedness in the Banana shire community through education and engagement, ensuring they understand the role of the and Local Disaster Management Group as emergency management specialists and are aware of where to find the information they need. It has been prepared for use by the Council LDMG partners, including community engagement officers, to deliver effective disaster education and engagement throughout the Shire.
Banana Shire Council identified the need to develop a new disaster education and awareness strategy in response to Item 3 of the Inspector-General Emergency Management 2015 Callide Creek Flood Review Report. This noted a requirement to improve awareness and response of community members during a disaster event through enhanced preparedness and improved communication.
Banana Shire’s Community Disaster Management Awareness and Education Strategy, developed in 2016, identified key objectives, an over-arching approach, tactical content, tools and mechanisms, key messages and an awareness and education approach. The 2017 update takes this strategy further to provide a detailed program of activities, along with supporting tools and resourcing to deliver enhanced local community disaster resilience.
To improve preparedness and in line with the National Strategy for Disaster Resilience, this program will develop the Banana Shire community’s ability to:
. understand the risks that may affect them . take steps to protect themselves, their assets and their livelihoods . work together to prepare for and deal with disasters . work in partnership with emergency services and local authorities . function under pressure and seek appropriate assistance when necessary.
2. Completed actions In response to the recommendations of the 2016 Banana Shire Community Disaster Management Awareness and Education Strategy, Council has taken action to implement a number of key initiatives to enhance community awareness of disaster preparedness and sources of truth. These include:
. Review and update Council’s disaster management web pages to separate content into event preparation (Prepare), response (Act) and recovery (Live), with links to current Council and State disaster management tools and information. . Activation of Council’s disaster management Facebook page, previously only used during an event. A weekly program of helpful tips, LDMG profiles and promotion of disaster management initiatives has been implemented to drive traffic to the page and make it a widely known source of disaster management information in the lead up to and during an event. . Production of the “Grab it and Go” bag and supporting promotional video featuring community members from across the shire. The bag promotes the items community members should have ready for an emergency, while the video promotes disaster management as everyone’s responsibility.
Project File Disaster Management Community Awareness and Education Program V7.docx 13 February 2018 Revision FINAL DRAFT Page 1
. Development of a Disaster Management Dashboard, which links the Council Disaster Management web page directly to up-to-date disaster management information on flood levels, road closures, emergency warnings and other key information during an event. . Development of profiles for each LDMG member to put a human face to the group and demonstrate the expertise in this group which should be viewed as the source of truth during an emergency event. These profiles have been promoted through the Facebook post program.
3. Program approach
3.1 Strategy Aims and Objectives In keeping with the National Strategy, this program aims to reach community members to achieve two key actions:
. Communicating with and educating people about risks (raising awareness) . Empowering individuals and communities to exercise choice and take responsibility (education). The specific objectives of this strategy are to: . Raise awareness and educate the community on how and why to be disaster ready . Engage the community across the Shire to reach as many people as possible.
3.2 Delivery approach and philosophy To provide credibility and believability of the need to be aware and prepared, the primary approach to be adopted for this program is face-to-face engagement. Where possible, local community champions and known disaster management advocates will be used to support delivery of the messages to the community.
To ensure the program is cost effective and broad-reaching, existing community events will be used as the platform for this engagement. Additional LDMG and other partner events will also be identified, and opportunities to co-deliver event with these partners also discussed.
To avoid duplicated effort and wasted budget expenditure, the program will link to and make use of existing State and Federal disaster management campaigns.
As such, the core delivery approach will involve the following overarching engagement philosophy:
. Identify critical stakeholders to find community champions and guide engagement with Indigenous and multicultural communities. . Provide memorable engagement activities (e.g. games) that generate flow-on conversations about key campaign themes within the community. . Work with community partners to leverage existing community activities. . Work with community partners and industry leaders to leverage existing emergency networks and partnerships in the region. . Align with state-wide disaster management messaging such as “Get Ready”.
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4. Understanding the Banana Shire community
Banana Shire has many unique towns with individual characteristics including geography, industry and cultural identity. They also have uniquely different disaster event risk profiles, with some prone more to fire and others more to flood.
Customised engagement approaches are required to best fit local needs and to lend credibility to the messages being shared. While non-hazard specific campaigns may be easier to develop and execute at scale, hazard specific campaigns carry more resonance for people as they offer specific protective actions for hazards that can be more easily conceptualised by target audiences.
4.1 Banana Shire
The Banana Shire is located in the Capricorn region of Queensland, inland from the city of Gladstone (refer to Figure 2.1 for a map of the Banana Shire area). The shire is predominantly rural, and most of the population resides centrally in the towns of Biloela, Moura, Theodore and Taroom along with other rural settlements. The total land area is 28,610 km² and major land use types include coal mining, beef production and dryland cropping (Banana Shire 2017).
Figure 2.1 – Map of the Banana Shire area
4.2 General population overview The Banana Shire’s demography is consistent with growing trends in most local government areas in regional Queensland. In 2016, the total population was 15,209 with approximately 87% born in Australia. Figure 2.2 identifies the disparity between median ages across the shire. The median ages in Dululu and Wowan exceeds 50 years. Comparatively, Biloela, Moura and Banana have an age range between mid-30s to early 40s which may indicate young families – this has been taken into consideration in designing proposed engagement and education materials.
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Figure 2.2 – Median age in the Banana Shire townships
4.3 Indigenous communities The Banana Shire has a strong Indigenous and rural heritage. Aboriginal and/or Torres Strait Islander people make up 4% of the population of the Banana Shire which is higher than the Queensland average of 3.6% (Australian Bureau of Statistics 2017). Figure 2.3 highlights the geographical diversity of Indigenous populations, with these communities centred around the towns of Banana, Wowan, Theodore and Moura. The Shire’s Indigenous community members are well integrated into the mainstream population and it is not envisaged that a targeted and culturally specific engagement strategy is required.
Figure 2.3 – Percentage of Indigenous Communities living in Banana Shire
Australian Bureau of Statistics. 2016 Census QuickStats. http://www.censusdata.abs.gov.au/census_services/getproduct/census/2016/quickstat/SSC30745?opendocument
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4.4 Multicultural communities The Banana Shire has a number of migrant communities. In 2016, approximately 87% of people had identified that English was the main language spoken at home (Australian Bureau of Statistics, 2017). However, Figure 2.2 shows the diversity in the number of languages other than English spoken throughout the shire. Towns such as Theodore, Thangool, Moura and Biloela illustrate a higher diversity level and may require CALD translations for emergency awareness and education initiatives proposed by the Council. Engagement programs will also need to take into account the diversity profile, recognising that Australian hazards such as bushfire may be foreign to migrant communities. Engagement programs built around interactive activities will be key to supporting community comprehension of key messages, as opposed to a reliance on written materials.
Figure 2.4 – Percentage of languages spoken other than English Percentage of languages spoken other than English
Bengali Mandarin Indonesian Punjabi Portuguese Tagalog Vietnamese
Cracow
Wowan
Theodore
Thangool
Jambin
Goovigen
Dululu
Baralaba
Banana
Taroom
Moura
Biloela
0 0.5 1 1.5 2
Source: Australian Bureau of Statistics. 2016 Census QuickStats. http://www.censusdata.abs.gov.au/census_services/getproduct/census/2016/quickstat/SSC30745?opendocument
4.5 Community events Community events in the shire reflect the values of the rural communities and the agricultural and horticultural industries. Key events in the Banana Shire include:
. Local shows and festivals including agricultural and automotive. . Recreation events such as horse racing, fishing competitions, car rallies and bull riding. . Local market days. These events take place throughout the shire across the calendar year.
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Partnerships with key community groups and local stakeholders are recommended to ensure Council’s access to events and distribution of collateral. Partnerships with emergency service providers and partner agencies are also required to show the collaboration across agencies, ensure consistency of messaging and to increase the level of interest in the information being presented. Indigenous and multicultural groups may not be as well represented at these events and there is a risk that they could be marginalised by focus on mainstream activities. Additional activities targeting these communities will also be required.
5. Program elements
5.1 Program collateral Where possible, existing Banana Shire Council and State Government disaster management collateral will be used to support the awareness and education program. Where new materials are required to be developed to fill an information gap, they will be designed to:
. be easy to read (in plain English and using infographics to effectively convey key information) . be available in a range of accessible formats . reflect the geographical diversity and risk profile of the shire . reflect the demographic diversity of the shire (e.g. translations for main non-English speaking residents if stakeholder engagement identifies there is a need for this). Materials will feature images of recent local disaster events in recognisable locales, reinforcing that these events do happen here. As many parts of the shire as possible will be included in imagery to underscore the applicability of this information across the region.
It is recognised that information should be specific to localities, for example, not all parts of the shire are at risk of flooding. However, to reduce the expense and complication, printed collateral will generally take an ‘all hazard’ approach other than where locally specific information, such as flood overlays, are available. Tailoring of messages for locally and seasonally specific hazards will happen in face to face engagement and via social media and radio.
5.2 Media Spokespersons The key spokesperson for Banana Shire Council Disaster Management is the Mayor and LDMG Chair Cr Nev Ferrier.
During major State-wide disaster events the State Department of Emergency Services may step in and make announcements, as may the Premier, Deputy Premier or responsible Minister.
5.3 Local partnerships To support effective information dissemination, both in creating awareness and education around disaster event management and during an actual event, community partnership building plays a key role. Through these relationships, Council’s disaster management programs and initiatives can be communicated across the geographically disbursed shire.
The following key partnership target groups have been identified:
. Thangool Race Club . Moura’s Lions Club . Biloela Anzac Memorial Club . Baralaba Agricultural & Pastoral Society
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. Taroom Show Society . Theodore Show Society . Callide Valley Agricultural Association . Wowan Show Committee . Rotary Biloela . Moura Apex Club . Banana Shire Art Gallery Association . Theodore Community Link . Taroom District Development Association . Theodore Chamber of Commerce . Moura Chamber of Commerce . Callide Dawson Chamber of Commerce . Biloela Enterprise . Local schools . Theodore and Biloela (Callide Valley) and Taroom Men’s shed These potential partners would be contacted to determine their existing communication channels and the appropriateness of each for use in the disaster management awareness and education program. Opportunities to include information in newsletters, emails, on notice boards or to be involved in local events would be discussed and agreed during these discussions.
5.4 Culturally diverse communities While there are no known formal indigenous or multicultural associations that exist within the Shire, it is recommended that Council staff meet any known leaders of these communities during the early delivery planning phase to discuss the most effective ways to engage these members of the community. Discussions with these stakeholders will help Council to more effectively reach these community members.
The outcome of this engagement should include:
. Identification of appropriate channels through which to share disaster management information (for example, this may include ‘shed talks’ with Vietnamese farmers and a stall at local shops on the busiest grocery shopping morning, or yarning circles with Indigenous communities – informal conversations to discuss key themes that also recognise the unique Indigenous perspectives on seasons and extreme weather – refer to http://www.bom.gov.au/iwk/climate_culture/Indig_seasons.shtml). . Identification of local community leaders who can champion and re-share this information. . Clear understanding of any translation or other information presentation requirements to ensure effective receipt of and response to program messages. Refer to Appendix A for detailed analysis of diversity in the Banana Shire.
6. Program messages All program activity will use messages endorsed by the Banana Shire Council and LDMG to ensure consistency of messaging and clear, concise communication of intended content. Many of these messages were developed as part of the 2016 Strategy work, but have been updated to reflect more recent activity or changes in disaster management approaches.
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In developing these key messages, the focus has been to provide meaningful and memorable information that community members will act on. In most cases this involves short punchy statements or memorable slogans that will “stick” in people’s minds.
These key messages can be tailored for deployment to diverse audiences through a range of mechanisms, for example on posters at local community events.
6.1.1 Overarching messages . Emergency preparation and response is everyone’s responsibility. . By preparing now, you will reduce the impact of a disaster event on your family, your pets and your property. . By having an emergency plan based on the unique risks to your location, you and your family will know what to do in the event of a natural disaster. . Council and the Local Disaster Management Group are activated in the lead up to and during a disaster event. They have the most up to date information and skilled and experienced personnel to ensure events are managed as efficiently and effectively as possible. . During an emergency event the Local Disaster Management Group is your best source of information. They provide regular updates through: local radio . Biloela, Moura and Theodor Area: ABC Capricornia - 94.9 FM Rebel FM - 88.9 FM Breeze FM89.7 FM . Taroom Area: ABC Southern Queensland Capricornia - 106.1 FM Rebel FM - 88.9 FM Breeze FM - 89.7 FM Council’s Disaster Management web page and Disaster Management dashboard (linked from web page). Go to http://www.banana.qld.gov.au/disaster-management1 Council’s Disaster Management Facebook page Council’s Local Disaster Coordination Centre on 07 4992 4027 or 07 4992 3511 . Follow Council’s Disaster Management Facebook page now to receive early information on potential disaster events and regular updates during events (telecommunications network function allowing). Go to https://www.facebook.com/Banana-Shire-Disaster-Management- Information-182147428505827/ . For assistance during a disaster event call the SES on 132500 . For a life-threatening emergency call 000.
6.1.2 Trigger messages Safety triggers: . Be prepared and play it safe. Emotional triggers: . What would they do in an emergency without you? . What you do now could save them later. Action triggers: . Prepare, Act, Live - Your Emergency Plan is your best PAL. . Are you emergency ready? Complete your Emergency Plan today.
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. Be Prepared - Check it out! . What is your Emergency Plan?
6.1.3 Dam messages Link to SunWater: http://www.sunwater.com.au/community/living-near-dams
7. Awareness and Education Program Methodology
7.1 Awareness/education materials The following collateral is recommended to provide an appropriate mix of factual messaging, take away content and attention grabbing activity at key awareness building events. Some of these will be able to be developed “in house” by Council at a relatively low cost. Others will require funding support from LDMG partners of through stand-alone funding applications.
Method Purpose FAQs To provide consistent messaging to Council staff and strategy implementation team members for presentation to the community and for response to enquiries. Photography / For use in collateral and in media kits and to add a point of local relevance and filming visual interest at engagement events and activities. This would involve: 1. Collation of historical disaster photos 2. Filming/photography of future community education events and actual disaster events. Members of the community should be engaged and asked to upload their past and future images to Council’s Disaster Management web page to share with others. An agreement for use in Council communication materials must accompany this request. Fact sheet To provide general information about how community members can prepare for and respond to disasters. This should include: 1. Information on roles during disaster management (LDMG, Council, SES, and other agencies) showing shared responsibility and where the resident fits into the picture 2. Disaster risks the region and what they mean for the local community 3. Local “what to do” information containing key contacts and locations of support services. For distribution from stalls and at Council customer service points, as well as on Council’s website. Posters For display on information stalls, at Council venues (such as council offices, libraries, community centres). Media releases Development of media content to distribution to identified local media: 1. Seasonal - targeted towards the at-risk areas of the shire in the lead up to the bushfire season/flood and storm season 2. Promotional - to let community know Council will be at an event with games and giveaways 3. Instructional - as per Council protocols if a disaster event occurs. Social media Review existing disaster management Facebook post program to include: 1. New or updated post content, including links to any new State initiatives, new Council collateral and to advise of upcoming Council or partner events 2. Updated schedule of non-emergency informational posts.
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Method Purpose “Give away” For distribution from stalls and at Council customer service points. This could collateral with take the form of a magnet containing key contacts, hand-held fan, torch or other trigger messages useful item that has reuse application in the home. Ideally these would be disaster relevant as per the options just listed. Production of these items would be subject to funding Disaster game A giant game is suggested to attract community members to the various event stalls at community events. This will make the stall more interesting and inviting to allow discussions to take place and key messages to be imparted. This could take the form of a giant board game, bingo or quoits, designed with a disaster management theme. The game would generally be aimed at children and youth who will bring parents with them to the stall. This could be supported with printable take-home versions to be completed with local hazards and personal readiness activities (like a colouring in activity but more interactive). The duration of engagement in this activity could be extended by requesting upload of completed games with prizes awarded. It could be further supported by challenging community members to make their own games and post pictures to Facebook tagging the BSC Disaster Management page. While involved in the activity, visitors to the stall are provided with information and take-home items to support emergency preparedness. Production of a giant game would be subject to funding. Street party toolkit Connecting with the key message that disaster preparedness is everyone’s responsibility, a toolkit should be developed including materials and fun supplies for community members to host street parties. Given that knowing neighbours has been found to be a key part of preparedness, the purpose of this kit would be to encourage people to host events in which they talk about emergencies, share preparedness tips and contribute to a culture of getting prepared – and to just get to know their neighbours. The kit may include invitations, party banners, templates for gathering neighbour contact details, a street party food recipe booklet and other items that may encourage uptake of this activity. This could be associated with nationwide community initiatives such as Neighbour Day (http://neighbourday.org/resources/), Harmony Day (https://www.harmony.gov.au/resources/) or the Garage Sale Trail. Depending on the contents of the kit and production quality, preparation may be subject to funding. Pet preparedness With Australia having the highest household rate of pet ownership in the world kit (62% of households own pets, according to the Australian Veterinary Association), pets are a key engagement opportunity for talking about disasters. By developing a kit targeting pet owners that focuses on how to incorporate pets into emergency plans, preparing the household and other family members will be a natural flow on from this action. The kit could include travel water bowls, lead, pet identification tags, plus printed information. The State Government already has print material available on preparing pets for an emergency, so this may be able to be used. Depending on the contents of the kit, preparation may be subject to funding.
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7.2 Awareness and education channels The following activities and events are recommended for disseminating the awareness building message and education of the community around disaster event preparation.
Method Implementation Staffed event stalls Staffed, interactive stalls at major local events to promote disaster management and preparedness based on the specific risks in that community. This will provide members of the community with opportunities to ask questions and to increase their level of awareness of Banana Shire’s disaster management personnel and arrangements. The stalls would require tools such as the suggested giant game and giveaway items (including “Grab n Go” bags previous developed by Council), and general information to draw attention to the stall and activate it as a place of interest. Key community events around the Banana Shire will be targeted to reach a broad geographic area. At least two staff should attend each of these stalls, for safety, practicality and good customer service. Records should be kept of the numbers of people attending (tallied over each day) and any inquiries made, with contact details recorded for follow up as required. Costs may be involved in securing a stall at many events. Stands with partner Invite LDMG member agencies to attend events where a significant crowd agencies numbers can be expected and where their attendance will add to the activation of the stall. Where possible agencies will be invited to commit drawcard resources such as firefighting appliances or ambulances to the event to add interest. Also determine opportunities to be part of LDMG partner agency events within the Shire. Possible cost sharing opportunities available. Social media Roll-out of the posts noted in the collateral section above to share new engagement information and promote upcoming events, with the ultimate aim of driving traffic to this channel during a disaster event. Static displays Longer term placement of key disaster preparedness information. This may include Council offices and library displays and seasonal shopping centre or community notice board information (posters). To maintain visibility and a level of interest, the information should be changed regularly, and the opportunity to have electronic information (continuous loop) and engaging imagery (photos of places and people) considered. Community partner Meetings and phone discussions to identify opportunities with community opportunities partners (local clubs etc) to undertake activities at their events. This could include stalls at key events, a roving presence at some smaller activities or static displays per above. Cultural leader Where required to target any identified Indigenous or multicultural areas of the discussions Shire, to ensure the reach into some culturally diverse or remote communities. This may involve attendance at small events such local community organisation meetings, small fates or other culturally appropriate social gatherings. The merit of each should be assessed on a case by case basis during project planning to determine if the projected reach (number of people) warrants the resource intensive nature of this effort. This should also be balanced against the likelihood of gaining access to these communities through the other planned events and channels.
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Method Implementation Project champions Identification during planning activity of partner agency and local community champions to support awareness building and education effort. These champions’ roles may be as simple as promoting upcoming events to their networks, or could extend to attending specific events, translating or forwarding of key program collateral, supporting funding applications, or preparing content for media or other mass-distribution channel dissemination. Project champions must be credible, be known and be relevant to the messages being communicated.
7.3 Monitoring, evaluation and reporting Systematic record keeping is recommended to ensure all stakeholder and community events and activities are recorded in a central database, and can be readily accessed by team members to provide data for evaluation of the program.
Evaluation of the effectiveness of engagement methods will be determined through:
. Number of visitors to the information stalls . Feedback from key stakeholders, residents, businesses . Number of new followers on social media . Volume of website visits, downloads, inquiries to customer service . Extent and position of media coverage, established through media monitoring.
8. Planning for Implementation The Awareness and Education Strategy can be implemented in several ways depending on resource allocation. Many of the actions can be implemented internally by Banana Shire Council, some with support from LDMG partners, and others with funding support and/or consultant resourcing.
The Implementation Plan includes both planning phase and delivery phase actions. Further detail on the requirements of the planning phase are provided below to provide the necessary depth of understanding to ensure the success of this phase.
8.1 Developing partnerships Liaison with partners is required to facilitate delivery of the program and supplement the current list of local events identified. The following partner engagement is required:
. Engage with local event organisers to book display spaces and identify specific requirements and opportunities. . Engage with State Government agencies such as QFES, QPS, QAS (via the LDMG) in the shire to: Identify events they are already planning (for example, open days at fire stations) where it would be suitable for council to have a presence, or where the partner agency is able to host Council material Identify events from the below implementation plan where Council and partner agencies are able to have a shared presence. . Engage with the Queensland Reconstruction Authority, as the agency currently responsible for the GetReady Queensland program, to explore funding opportunities for GetReady events to be hosted in the Shire in 2018/19.
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. Engage with community partners (such as show societies and service clubs) in the shire to: Identify community champions Identify events they are already planning where it would be suitable for Council to have a presence, or where the partner agency is able to host Council material (some of these will be in the implementation plan below) Identify alternative activities including those that the community partner is able to lead to complement this strategy (for example, a bingo card of preparedness activities to be used at bingo events largely attended by older community members). . Engage with cultural leaders in the shire to: Determine the need, if any, for targeted engagement or translation of materials.
8.2 Developing education and awareness materials The following collateral requires development. These have been separated into lower cost items and those with a higher cost that would require significant funding support: Lower cost items . FAQs – for implementation team use . Fact sheets x 3: Banana Shire Disaster Management Roles Banana Shire – What are our Disaster Risks Banana Shire Go To Guide (how to be prepared for a local event) . Posters x 4: Overarching Disaster Management program messaging Fire Storm/Flood/Cyclone Be Prepared, Be Safe (content around emergency plan – PAL – and keeping your family safe) . Media releases Seasonal – for use in preparing for each disaster season Promotional – announcing engagement events and promoting key messages Instructional – for use during Lean Forward to provide key instructions when most relevant . Social media program – updated posts including new fact sheet content and promotion of awareness building activity. This may extent to any competitions included in event game activity Possibly subject to funding . “Give away” collateral – magnet, torch, fan or similar with key contacts and messages . Disaster game . Street party tool kit . Pet preparedness kit (including existing State Government and other content). The following actions are also required to leverage public involvement and allow monitoring and evaluation of the program: . Photography and video: Collation of historical disaster event images for use in this program (note approval for use is required for private collections)
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Photos and filming of engagement activities and disaster events, including storage and tagging to ensure easy retrieval of the material. . Media monitoring, online analytics, recording of event attendance and collection of data through customer service is also required to provide the necessary basis for program evaluation.
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9. Implementation Plan The implementation plan below provides a program of activity for delivery of this Strategy. This program should be refined and prioritised in chronological order once a start date and funding arrangements are determined.
An initial period of program planning is provided (see section 8 above) during which opportunities to partner with other agencies and organisations will be progressed through face-to-face and other meetings, and collateral developed to support the delivery campaign. Any new event partnering opportunities identified should be added to the Delivery component of this Implementation Plan, which currently details known community events.
The specific collateral developed should be prioritised against upcoming delivery phase requirements and also funding application and availability (eg. more complex items may require funding application and therefore will be developed later in the program).
No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted Delivery Planning 1 LDMG Partner liaison Planning Meetings N/A N/A Joint delivery of LDMG partners Month 1 Opportunity to be part action events/low cost or free Local of partner events involvement at partner organisations Delivery identified events Cultural program below associations to be updated with events identified 2 Stall/event bookings Management Various (see See Delivery N/A Joint stall delivery at Various Month 1 Number of event action Delivery program below larger events to reduce booked in program cost and increase (ongoing below) interest (eg. QFES depending on partnership) when bookings open)
3 QRA liaison Planning Telephone/ N/A N/A Roll out of Get Ready QRA Month 1 Get Ready events or action meeting events in the region other activity arranged Delivery program below to be updated with events identified 4 Community partner / Planning Telephone/ N/A N/A Identify events and Local clubs and Month 1 Events or other activity cultural leader liaison action meeting engagement activities to associations arranged or identified add to program Delivery as not required Cultural program below Identify possible community to be updated champions leaders with events identified
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 5 Collateral development Low cost Various Fact sheets Copy writing, N/A Month 1 N/A – low cost options collateral FAQ production development Media management releases Social media Social media and traditional posts media schedule Posters 6 Collateral development Higher cost Various “Give away” Copy writing, Co-funding with LDMG N/A As funding is N/A – funding required program collateral production partners made available materials Board game management Street party Funding application tool kit Pet preparation kit Program Delivery 1 Social media program Facebook Social media Post content Upload manager Links to partner All As per program New followers delivery posts Post program agencies developed in Clicks and licks per planning phase metrics 2 Seasonal and Media Media Media Media manager All As per program Peaks in webpage and promotional media releases releases developed in Facebook visits activity planning phase
3 Event stall and Market Biloela Posters Council staff and Biloela Anzac Memorial Biloela Third Saturday Number of visitors to community activity Markets in Fact sheets iPad Club of each month stall the Park Photos Grab n Go Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 4 Event stall (including Sporting event Thangool Posters Council staff and Thangool Race Club Thangool January, April Number of visitors to free sausage sizzle if Races 2018 Fact sheets barbeque and May 2018 stall feasible) Photos Sausage sizzle Attendee satisfaction – supplies verbal/written feedback
Record number of handouts provided to stakeholders 5 Event stall and Festival Australia Posters Council staff Stakeholder Goovigen/ Late January Number of visitors to community activity Day Fact sheets engagement multicultural stall Celebrations Photos opportunities with key groups Grab n Go multicultural Attendee satisfaction – bags (if groups/leaders such as verbal/written remaining the Vietnamese and feedback supply) Indian communities Record number of If available: Future partnerships with handouts provided to “Give away” the local fire services stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children 6 Event stall (partnering Conference CQ Rural Posters Council staff and Opportunity to network Biloela and Saturday 10 Number of visitors to with CQ Rural Health) and exhibition Health Fact sheets iPad with rural health surrounding March 2018 and stall Education Photos practitioners and areas Sunday 11 Weekend practitioners in the March 2018 Record number of Interactive emergency response handouts provided to display using field stakeholders an iPad to showcase Councils Grab N’ Go campaign
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 7 Event stall and Festival 2018 Posters Council staff Baralaba Agricultural Baralaba Mid-April Number of visitors to community activity Baralaba Fact sheets and Pastoral Society stall Show Photos Grab n Go Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children 8 Event stall and Festival Taroom Posters Council staff Taroom Show Society Taroom Early May Number of visitors to community activity Show Fact sheets stall Photos Grab n Go Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 9 Event stall and Festival 69th Annual Posters Council staff Theodore Show Society Theodore and Mid-May Number of visitors to community activity Theodore Fact sheets local indigenous/ stall Show Photos multicultural Grab n Go groups Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children 10 Event stall and Festival 83rd Callide Posters Council staff Callide Valley Biloela Mid-May Number of visitors to community activity Valley Show Fact sheets Agricultural Association stall Photos Grab n Go Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Number of visitors to Disaster stall Game Pet kit Attendee satisfaction – Street party kit verbal/written feedback Face painting could be Record number of added to the handouts provided to stall to attract stakeholders younger children
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 11 Roving event Exhibition and Classics by Council staff iPad Local event Baralaba Late May Number of people show the Dawson will be roving spoken to - Car and the event with Bike Show fact sheets Record number of initiating handouts provided to conversations stakeholders about being disaster ready.
Low cost “give away” items – eg fridge magnet that includes disaster ready information
12 Event stall (partnering Festival Wowan Posters Council staff and Wowan Show Wowan and Mid-August Number of visitors to with local fire brigade) Agricultural Fact sheets fire services Committee local indigenous/ stall Show Photos multicultural Grab n Go groups Record number of bags (if handouts provided to remaining stakeholders supply)
If available: “Give away” collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children
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No Education Awareness Type Event Collateral Other resources Partnerships and Community Timeframe Measuring success Activity required required opportunities targeted 13 Roving event (partner Festival Coal and Council staff Council staff and Moura Apex Club Moura - local August Number of people with local Fire Service) Country will be roving fire services indigenous/ spoken to Festival the event with multicultural fact sheets groups Record number of initiating handouts provided to conversations stakeholders about being disaster ready.
Low cost “give away” items – eg fridge magnet that includes disaster ready information
14 Event stall and Market Moura Lions Posters Council staff and Lions Club Moura Moura TBC November? Number of visitors to community activity Country Fact sheets iPad stall Markets Photos Grab n Go Attendee satisfaction – bags (if verbal/written remaining feedback supply) Record number of If available: handouts provided to “Give away” stakeholders collateral Disaster Game Pet kit Street party kit
Face painting could be added to the stall to attract younger children Other events to be added as agreed in partner liaison meetings
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Appendix A: Diversity in Banana Shire
Town Population Indigenous Median age Country of birth Languages (top other than English) English spoken at home: 4,757 – 82.7% Australia: 4,452 – 77.6% Non-English language: 218 – 9.6% New Zealand: 112 – 2.0% Philippines: 102 – 1.8% Vietnamese: 110 – 1.9% Vietnam: 94 – 1.6% Tagalog: 50 – 0.9% England: 77 – 1.3% Portuguese: 45 – 0.8% Myanmar: 51 – 0.9% Filipino: 42 – 0.7% Biloela 5,758 Indigenous: 246 - 4.3% 34 years Tamil: 40 – 0.7% English spoken at home: 1.530 – 86.1% Non-English language: 29 – 4.2% Australia: 1,437 – 80% New Zealand: 35 – 2.0% Punjabi: 7 – 0.4% England: 16 – 0.9% Indonesian: 5 – 0.3% South Africa:13 – 0.7% Hindi: 4 – 0.2% India: 9 – 0.5% Sinhalese: 4 – 0.2% Moura 1,786 Indigenous: 100 – 5.6% 34 years Philippines: 8 – 0.4% Tok Pisin: 4 – 0.2%
Australia: 781 – 90% New Zealand: 9 – 1.0% English spoken at home: 808 – 93.2% England: 3 – 0.3% Non-English language: 3 – 0.8% Philippines: 3 – 0.3% Taroom 869 Indigenous: 22 – 2.5% 44 years Zimbabwe: 3 – 0.3% Mandarin: 3 – 0.3%
38 years Australia: 331 – 91.9% Banana 356 Indigenous: 26 – 7.1% England: 4 – 1.1% English spoken at home: 339– 95.5%
Australia: 257 – 83.4% New Zealand: 13 – 4.2% England: 3 – 0.1% Baralaba 314 Indigenous: 15 – 4.9% 50 years English spoken at home: 274– 88.4%
Australia: 98 – 82.4% Dululu 126 Indigenous: 6 – 5.0% 58 years England: 3 – 2.5% English spoken at home: 107 – 85.6%
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Australia: 188 – 87.4% England: 5 – 2.3% Goovigen 215 Indigenous: 3 – 1.4% 48 years Philippines: 3 – 1.4% English spoken at home: 197 – 90.4%
Jambin No data No data No data No data No data
Australia: 674 – 91.5% New Zealand: 3 – 0.4% England: 3 – 0.4% Thangool 741 Indigenous: 12 – 1.6% 42 years Canada: 3 – 0.4% English spoken at home: 690 – 93.9%
Australia: 358 – 82.5% Bengali: 4 – 0.9% New Zealand: 6 – 1.4% Danish: 3 – 0.7% Theodore 438 Indigenous: 33 – 7.5% 42 years Bangladesh: 3 – 0.7% Vietnamese: 3 – 0.7%
54 years Australia: 182 – 83.1% Wowan 219 Indigenous: 20 – 9.2% England: 3 – 1.4% English spoken at home: 193 – 87.3%
Male: 63.9% Cracow 89 Female: 36.1% 46 years No data No data
Source: Australian Bureau of Statistics. 2016 Census QuickStats. http://www.censusdata.abs.gov.au/census_services/getproduct/census/2016/quickstat/SSC30745?opendocument
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Appendix B – Implementation Costing
Banana Shire Council Disaster Management Education and Awareness Strategy - Indicative Costing
Consultant Quantity Collateral fees* Print/layout costed Notes FAQs $480 1 Could be completed internally
Council could resource internally * Additional cost if professional photographer is engaged for Photo collation (source internal and call via social future work but can be managed by internal resources and media for external) $1,920 TBC * community input Fact Sheets x 4 (costing is per factsheet) $ 1,560.00 $ 860.00 5000 Anticipate up to five versions Posters x 4 (per A2 size) $ 780.00 $ 350.00 2 of each Council could print inhouse to A3 Media releases $ 2,400.00 5 Social media posts and program review $ 1,920.00 $ 600.00 8 posts To be posted by Council "Give away" collateral (options for pricing purposes) e.g. fridge magent with contact numbers $ 480.00 $ 500.00 500 e.g. DL calendar (seasons highlighted) with magnet $ 480.00 $ 181.00 500 e.g. mini torch (wording included) $ 480.00 $ 1,100.00 500 e.g. A4 rainfall charts $ 480.00 $ 478.50 500 Disaster board game - game development and layout $ 3,840.00 $ 700.00 2 Council would issue for use at events Disaster board game - take home copies high quality stock $ 480.00 $ 500.00 250 Council could print inhouse to A3 or A4 Street party toolkit development (inclusion options below) $ 1,920.00 e.g. custom printed calico bag $ 480.00 $ 1,200.00 500 e.g. invitations $ 780.00 $ 130.00 500 Council could print inhouse e.g. poster/banners $ 780.00 Council could print inhouse e.g. postcards $ 780.00 $ 135.00 500 e.g. recipe booklet (gathering favourite recipes Council could coordinate from Council staff and LDMG members) $ 1,920.00 $500 500 Standard office printer production
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Consultant Quantity Collateral fees* Print/layout costed Notes Pet preparedness kit development (including options below): $ 1,920.00 e.g. custom printed calico bag $ 480.00 $ 675.00 250 e.g. collapsible bowl $ 327.50 250 e.g. reflector ID tags $ 262.50 250 e.g. dog safe frisbee $ 194.00 200
Consultant Activities fees* Other costs Number Event and activity planning (contacting LDMG 10-20 members, Community Parnters, Stall Bookings etc) $2,880 contacts Council could resource internally Council could resource internally Event stalls/roving events - 2 staff for one day Event cost * Cost per event - $10 for Biloela Markets in the Park; $500 for (furniture not included) $ 3,840.00 POA* per event booth at CQ Rural Health Education Weekend Council could resource internally Smaller community events - 2 staff for half day $ 1,920.00 TBA* per event * May require translation support services
Staffing costs based on Aurecon resourcing (ex GST). Travel costs not costed. Depending on tasks appointed to Aurecon this could equate to $5000 to $8000
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Aurecon Australia Pty Ltd ABN 54 005 139 873 Level 14, 32 Turbot Street Brisbane QLD 4000 Locked Bag 331 Brisbane QLD 4001 Australia T +61 7 3173 8000 F +61 7 3173 8001 E [email protected] W aurecongroup.com
Aurecon offices are located in: Angola, Australia, Botswana, China, Ghana, Hong Kong, Indonesia, Kenya, Lesotho, Macau, Mozambique, Namibia, New Zealand, Nigeria, Philippines, Qatar, Singapore, South Africa, Swaziland, Tanzania, Thailand, Uganda, United Arab Emirates, Vietnam.