Sigma Pi Phi, Beta Psi Boulé; Records apap333
This finding aid was produced using ArchivesSpace on September 26, 2021.
M.E. Grenander Department of Special Collections & Archives Sigma Pi Phi, Beta Psi Boulé; Records apap333
Table of Contents
Summary Information ...... 3 Administrative History ...... 3 Scope and Contents ...... 4 Arrangement of the Collection ...... 5 Administrative Information ...... 5 Related Materials ...... 6 Controlled Access Headings ...... 7 Collection Inventory ...... 7 Administration ...... 7 Subject Files ...... 17 Special Events ...... 22 Publications ...... 25
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Summary Information
Repository: M.E. Grenander Department of Special Collections & Archives Title: Sigma Pi Phi, Beta Psi Boulé Records ID: apap333 Date [inclusive]: 1983-2021 Physical Description: 10.76 cubic ft. plus digital contents of CDs and floppy disk Physical Location: The materials are located onsite in the department. Language of the English . Material: Abstract: The Sigma Pi Phi, Beta Psi Boulé Records document the history and day-to-day operations of the Beta Psi Boulé. A professional fraternity, Sigma Pi Phi was founded on May 15, 1904 in Philadelphia, Pennsylvania and its members are distinguished African American men with college and graduate degrees. Beta Psi is the fraternity's 69th Boulé founded on May 5, 1984 in the Capital District of New York. Preferred Citation
Preferred citation for this material is as follows:
Identification of specific item, series, box, folder, Sigma Pi Phi, Beta Psi Boulé Records, 1983-2021, M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York.
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Administrative History
Sigma Pi Phi, Beta Psi Boulé is the Capital District's chapter of the nation's oldest Greek-letter organization comprised of college-educated and professional African American men. Founded in Philadelphia on May 15, 1904, the Sigma Pi Phi fraternity is referred to as the Boulé which is Greek for a council of noblemen. Its members are called Archons and their wives are Archousia. As of 2012, Sigma Pi Phi had over 5,000 members in 129 "chapters", known as member Boulés, throughout the United States, the United Kingdom and the Bahamas. A secret society, Sigma Pi Phi has begun to release information about itself to the public, however, it still holds to confidentiality within the organization.
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The national office is the Grand Boulé with five regional Boulés to represent the Northeast, Southeast, Central, Western, and Pacific regions with individual Boulés within each. Sigma Pi Phi's elected executive officers are referred to by Greek titles. The local Boulé head is the Sire Archon, and there is a Sire Archon-Elect, and an Immediate Past Sire Archon. The Grammateus is the executive secretary, the Thesauristes is the treasurer, the Rhetoricus arranges meetings and programs, the Agogos heads the constitution and by-laws committee and the Grapter is the official news reporter of the Boulé in charge of news and editorial duties. The Grand Boulé's elected executive officers are Grand Officers with the title Grand before their post and the regional Boulés' elected executive officers have the respective Region added before the position title. For example, Northeast Region Sire Archon would be the head of the Northeast Region.
The Beta Psi Boulé of the Capital Region was established on May 5, 1984. It has been active in and supportive of the Capital District community for more than a quarter century hosting annual community events, supporting charitable initiatives for various causes and sponsoring endowments directly from Beta Psi or from the Sigma Pi Phi Foundation. The University at Albany Spellman Achievement Award is a Beta Psi scholarship endowment created in honor of the late Seth Spellman Jr., one of the founders of the Beta Psi Boulé. The members of Beta Psi are high ranking officials in the Capital District community, including faculty and administrators in area Universities, business owners and other professionals with postgraduate educations and titles.
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Scope and Contents
The Sigma Pi Phi, Beta Psi Boulé Records document the history of the Capital District's chapter of the nation's oldest Greek-letter organization comprised of college-educated and professional African American men. The collection contains Sigma Pi Phi, Beta Psi charter certificates, administrative records including meeting agendas and minutes, notices, correspondences and financial reports, the Northeast Regional and Grand Boulé conference materials, photographs, subject files, executive committee records, and Sigma Pi Phi's official publication The Boulé Journal.
The collection also includes records of Beta Psi community involvement and contributions to the Capital Region, member achievements and recognition, annual events, and articles of memorabilia. The collection covers the years of existence of the Beta Psi Boulé, from 1984 onward. There is a nearly complete run of the publication The Boulé Journal.
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Arrangement of the Collection
The collection is organized into the following series:
1 Series 1 - Administration, 1984-2020 2 Series 2 - Subject Files, 1984-2019, Undated 3 Series 3 - Special Events, 1985-2018 4 Series 4 - Publications, 1983-2019
Series 1 and 4 are arranged chronologically. Series 2 and Series 3 are arranged alphabetically.
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Administrative Information
Publication Statement M.E. Grenander Department of Special Collections & Archives
Revision Description Jodi Boyle arranged and described new materials donated in late 2013 and early 2014 Jodi Boyle arranged and described new materials donated in late 2014 and early 2015 Jodi Boyle arranged and described new materials donated in spring 2015 Encoded in EAD by Pernel Wilfred Sheri Sarnoff arranged and described new materials donated between summer 2015 and summer 2017 Jodi Boyle arranged and described new materials donated in fall 2017 Jodi Boyle arranged and described new materials donated in 2018 and the first half of 2019 2014 May 2015 February 2015 June 2013 2017 September 2017 December 2019 July
Processing Information Processed in 2013 by Pernel Wilfred. Additional processing completed by Sheri Sarnoff in 2017 and by Jodi Boyle in 2014, 2015, 2017, 2019, and 2021.
Access Access to this record group is unrestricted with the exception of select files located in Series 1, including the official meeting minutes of the organization.
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Copyright The copyright interests in these materials have not been transferred to the University Libraries. Copyright resides with the Beta Psi Boulé. Beta Psi must be notified of all requests to photocopy and scan records. Beta Psi has the right to inquire of the requestors and establish additional restrictions. Official minutes of the organization are restricted and shall be accessed only with express permission of Beta Psi. The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection or to access the meeting minutes should be discussed first with the Head of Special Collections and Archives. The department will then contact the Beta Psi Boulé as appropriate.
Acquisition Information Sigma Pi Phi, Beta Psi Boulé donated all of the materials in this collection to the M.E. Grenander Department of Special Collections and Archives beginning in November 2012. The organization donated additional records annually between 2013-2021.
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Related Materials
Separated Materials Archivists transferred the following titles: the two volume monograph The History of Sigma Pi Phi: First of the African-American Greek-Letter Fraternities by Charles Wesley and Hobart Sidney Jarrett; Son of Prince Edward County by Twitty J. Styles; and The Thornton Family by Maurice Thornton to the book division of Special Collections. The catalog records for these monographs already were or will be included in the University Library Catalog.
Related Materials Additional materials about the Sigma Pi Phi, Beta Psi Boulé Records may be found in the papers of Bernard Ashe at the the Schomburg Center for Research in Black Culture.
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Controlled Access Headings
• African Americans and Civil Rights Organizations • Albany, New York • African Americans--Education (Higher) • African American Greek letter societies • African American fraternal organizations • African American college graduates--New York (State)--Albany (N.Y.) • Albany (N.Y.) • By-laws (administrative records) • Constitutions • Ritual Objects • Charters • Administrative records • Minutes (administrative records) • Agendas (administrative records) • Newsletters • Financial Records • Membership lists • Press Releases • Correspondence • Programs (documents) • Photographs • Sigma Pi Phi, Beta Psi Boulé • Sigma Pi Phi
Collection Inventory
Administration, 1984-2020 Physical Description: 2.0 cubic ft. Arrangement
Arranged chronologically.
Scope and Contents
This series contains the Beta Psi Boulé's administrative records. The materials cover the beginning of the charter process for the Beta Psi Boulé to present day. The files consist of the Boulé's day-to-day administrative records for 1984-2017 with the exception of the year 2010. The series consists of charter plans, certificates and reports, administrative records, Beta Psi Executive Committee documents, financial reports, general meeting minutes, correspondences, memorandums, notices and agendas as well as documents from some of the Boulé's committees. The bulk of the documents were created by the officers and members of Beta Psi Boulé and the officers of the
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Grand Boulé with the exception of some correspondence and event brochures of other Greek letter fraternities and sororities, Capital District businesses and charitable organizations.
As the majority of administrative records were created by the executive committee of the fraternity, please note that these officers are elected by the members of the Boulé every two years. This change in record creators and keepers is reflected in the way meeting packets are arranged year by year. Beta Psi had its fewest members immediately after it received its charter. Therefore the first few years of administrative records are filed into single folders by the creator. As the Boulé grew and officers changed, record keeping changed in the way the materials were created, distributed and retained. Some years' agendas were sent out with notices, financial reports were stored with meeting minutes, and executive and general meetings were kept together. In other years, the agendas and meeting minutes are together. Sometimes minutes, agendas, and financial reports all have their own folders. The archivists retained all these variations of original order record keeping for all years.
The transformation of the official Beta Psi header and the Sigma Pi Phi insignia can be mapped over the years by the documents in this series.
Title/Description Instances Charter, 1984 Box 1 (1- Folder 1 Administration)
Administrative Records - [RESTRICTED], 1984 Box 1 (1- Folder 2 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1985 Box 1 (1- Folder 3 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1986 Box 1 (1- Folder 4 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1987 Box 1 (1- Folder 5 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1988 Box 1 (1- Folder 6 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1989
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Box 1 (1- Folder 7 Administration)
Financial Reports, 1989 Box 1 (1- Folder 8 Administration)
Meeting Minutes and Notices - [RESTRICTED], 1989 Box 1 (1- Folder 9 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1990 Box 1 (1- Folder 10 Administration)
Meeting Minutes and Notices - [RESTRICTED], 1990 Box 1 (1- Folder 11 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1991 Box 1 (1- Folder 12 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1992 Box 1 (1- Folder 13 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Administrative Records - [RESTRICTED], 1993 Box 1 (1- Folder 14 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Membership Directory - [RESTRICTED], 1993 Box 1 (1- Folder 15 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1994 Box 1 (1- Folder 16 Administration)
Financial Reports, 1994 Box 1 (1- Folder 17 Administration)
Meeting Minutes - [RESTRICTED], 1994 Box 1 (1- Folder 18 Administration) - Page 9- Sigma Pi Phi, Beta Psi Boulé; Records apap333
Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Minutes - [RESTRICTED], 1995 Box 1 (1- Folder 19 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Membership Directory - [RESTRICTED], 1995 Box 1 (1- Folder 20 Administration)
Correspondence, 1996 Box 1 (1- Folder 21 Administration)
Meeting Minutes - [RESTRICTED], 1996 Box 1 (1- Folder 22 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1997 Box 1 (1- Folder 23 Administration)
Meeting Minutes - [RESTRICTED], 1997 Box 1 (1- Folder 24 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1998 Box 1 (1- Folder 25 Administration)
Financial Reports, 1998 Box 1 (1- Folder 26 Administration)
Meeting Minutes and Agendas - [RESTRICTED], 1998 Box 1 (1- Folder 27 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 1999 Box 1 (1- Folder 28 Administration)
Long Range Planning Committee, 1999 Box 1 (1- Folder 29 Administration)
Meeting Minutes - [RESTRICTED], 1999 Box 1 (1- Folder 30 Administration) Conditions Governing Access:
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Must consult archivist before viewing this material.
Meeting Notices and Agendas, 1999 Box 1 (1- Folder 31 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence and Memos, 2000 Box 1 (1- Folder 32 Administration)
Financial Reports, 2000 Box 1 (1- Folder 33 Administration)
Meeting Minutes and Agendas - [RESTRICTED], 2000 Box 1 (1- Folder 34 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 2001 Box 1 (1- Folder 35 Administration)
Executive Committee Minutes and Agendas - [RESTRICTED], Box 1 (1- Folder 36 2001 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2001 Box 1 (1- Folder 37 Administration)
Meeting Minutes - [RESTRICTED], 2001 Box 1 (1- Folder 38 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Notices and Agendas, 2001 Box 1 (1- Folder 39 Administration) Conditions Governing Access: Conditions Governing Access
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Memos, 2001 Box 1 (1- Folder 40 Administration)
Social Action Committee, 2001 Box 1 (1- Folder 41 Administration)
Correspondence, 2002
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Box 1 (1- Folder 42 Administration)
Executive Committee Minutes and Agendas - [RESTRICTED], Box 1 (1- Folder 43 2002 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2002 Box 1 (1- Folder 44 Administration)
Forms, 2002 Box 1 (1- Folder 45 Administration)
Meeting Minutes - [RESTRICTED], 2002 Box 2 (1- Folder 1 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Notices and Agendas, 2002 Box 2 (1- Folder 2 Administration) Conditions Governing Access: Conditions Governing Access
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Correspondence, 2003 Box 2 (1- Folder 3 Administration)
Executive Committee Minutes - [RESTRICTED], 2003 Box 2 (1- Folder 4 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Executive Committee Notices and Agendas - [RESTRICTED], Box 2 (1- Folder 5 2003 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2003 Box 2 (1- Folder 6 Administration)
Meeting Minutes - [RESTRICTED], 2003 Box 2 (1- Folder 7 Administration) Conditions Governing Access:
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Must consult archivist before viewing this material.
Meeting Notices and Agendas - [RESTRICTED], 2003 Box 2 (1- Folder 8 Administration) Conditions Governing Access: Conditions Governing Access
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Miscellaneous Documents, 2003 Box 2 (1- Folder 9 Administration)
20th Anniversary, 2004 Box 2 (1- Folder 10 Administration)
Correspondence, 2004 Box 2 (1- Folder 11 Administration)
Executive Committee Minutes and Agendas - [RESTRICTED], Box 2 (1- Folder 12 2004 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2004 Box 2 (1- Folder 13 Administration)
Meeting Minutes - [RESTRICTED], 2004 Box 2 (1- Folder 14 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Notices and Agendas - [RESTRICTED], 2004 Box 2 (1- Folder 15 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Planning CD Project, 2004 Box 2 (1- Folder 16 Administration)
Memos, 2004 Box 2 (1- Folder 17 Administration)
Boulé Golf Committee, 2005 Box 2 (1- Folder 18 Administration)
Correspondence and Memos, 2005 Box 2 (1- Folder 19 Administration)
Executive Committee Minutes and Agendas - [RESTRICTED], Box 2 (1- Folder 20 2005 Administration)
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Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2005 Box 2 (1- Folder 21 Administration)
Meeting Agendas, 2005 Box 2 (1- Folder 22 Administration)
Meeting Minutes - [RESTRICTED], 2005 Box 2 (1- Folder 23 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Meeting Notices, 2005 Box 2 (1- Folder 24 Administration)
Correspondence, 2006 Box 2 (1- Folder 25 Administration)
Executive Committee Agendas, 2006 Box 2 (1- Folder 26 Administration)
Executive Committee Minutes - [RESTRICTED], 2006 Box 2 (1- Folder 27 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2006 Box 2 (1- Folder 28 Administration)
Meeting Agendas, 2006 Box 2 (1- Folder 29 Administration)
Meeting Minutes - [RESTRICTED], 2006 Box 2 (1- Folder 30 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Memos, 2006 Box 2 (1- Folder 31 Administration)
Strategic Plan, 2006 Box 2 (1- Folder 32 Administration)
Committee Reports, 2007 Box 2 (1- Folder 33 Administration)
Correspondence, 2007 Box 2 (1- Folder 34 Administration)
Executive Committee - [RESTRICTED], 2007 - Page 14- Sigma Pi Phi, Beta Psi Boulé; Records apap333
Conditions Governing Access: Box 2 (1- Folder 35 Conditions Governing Access Administration)
Must consult archivist before viewing this material.
Financial Reports, 2007 Box 2 (1- Folder 36 Administration)
Boulé Foundation Receipts, 2008 Box 2 (1- Folder 37 Administration)
Correspondence, 2008 Box 2 (1- Folder 38 Administration)
Executive Committee - [RESTRICTED], 2008 Box 2 (1- Folder 39 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2008 Box 2 (1- Folder 40 Administration)
Meeting Minutes - [RESTRICTED], 2008 Box 2 (1- Folder 41 Administration) Conditions Governing Access: Conditions Governing Access
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Social Action Committee, 2008 Box 2 (1- Folder 42 Administration)
Bank Account Transfer - [RESTRICTED], 2009 Box 2 (1- Folder 43 Administration) Conditions Governing Access: Conditions Governing Access
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Correspondence, 2009 Box 2 (1- Folder 44 Administration)
Executive Committee, 2009 Box 2 (1- Folder 45 Administration)
Meeting Minutes and Agendas - [RESTRICTED], 2009 Box 2 (1- Folder 46 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Correspondence, 2011 Box 2 (1- Folder 47 Administration)
Financial Reports, 2011
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Box 2 (1- Folder 48 Administration)
Meeting Agenda, 2011 Box 2 (1- Folder 49 Administration)
Financial Reports, 2012 Box 2 (1- Folder 50 Administration)
Report on Archives at SUNY Albany, 2012 Box 2 (1- Folder 51 Administration)
Ad Hoc Committee, 2013 Box 2 (1- Folder 52 Administration)
Business Meeting Agenda, 2013 Box 2 (1- Folder 53 Administration)
Executive Committee Minutes - [RESTRICTED], 2013 Box 2 (1- Folder 54 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2013 Box 2 (1- Folder 55 Administration)
Meeting Packets - [RESTRICTED], 2013 Box 2 (1- Folder 56 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2014 Box 2 (1- Folder 57 Administration)
Meeting Packets - [RESTRICTED], 2014 Box 2 (1- Folder 58 Administration) Conditions Governing Access: Conditions Governing Access
Must consult archivist before viewing this material.
Financial Reports, 2015 Box 2 (1- Folder 59 Administration)
Meeting Packets - [RESTRICTED], 2015 Box 2 (1- Folder 60 Administration) Conditions Governing Access: Conditions Governing Access
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Meeting Packets and Financial Reports - [RESTRICTED], 2016 Box 2 (1- Folder 61 Administration) Conditions Governing Access:
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Must consult archivist before viewing this material.
Correspondence, 2017 Box 2 (1- Folder 62 Administration)
Meeting Packets and Financial Reports - [RESTRICTED], 2017 Box 2 (1- Folder 63 Administration) Conditions Governing Access: Conditions Governing Access
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Policies, 2017 Box 2 (1- Folder 64 Administration)
Meeting Packets - [RESTRICTED], 2018 Box 2 (1- Folder 65 Administration) Conditions Governing Access: Conditions Governing Access
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Meeting Minutes - [RESTRICTED], 2019 Box 2 (1- Folder 66 Administration) Conditions Governing Access: Conditions Governing Access
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Meeting Minutes - [RESTRICTED], 2020 Box 2 (1- Folder 67 Administration) Conditions Governing Access: Conditions Governing Access
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Subject Files, 1984-2021 Physical Description: 3.22 cubic ft. Arrangement
Arranged alphabetically.
Scope and Contents
This series contains records of Beta Psi Annual Membership reports to the Grand Boulé, Christmas is for the Archousai and other annual events, some social action committee documents for specific community initiatives and interests (minutes and agendas for the committee can be found in Series 1 - Administration), Boulé Foundation and Beta Psi charitable initiative documents, and the creation and arrangement of the University at Albany Spellman Achievement Award, a scholarship program endowed by Beta Psi in honor of the late Seth Spellman Jr., a founders of the Beta Psi Boulé. The series also includes records of events sponsored or supported by the Beta Psi Boulé,
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documents from the nominating committee later renamed the Membership Council, revised constitutions, by-laws, and rituals of the fraternity and a Sigma Pi Phi protocol manual.
Title/Description Instances American Association For Affirmative Action, Regional Director Artifact-box Gavel, Undated 1
Annual Events, 19961998-20022005-20062013-2015 Box 1 (2- Folder 1 Subject Files)
Annual Events: Christmas, 19901992-19931997-1998 Box 1 (2- Folder 2 Subject Files)
Annual Events: Christmas, 1999-20062011-2013 Box 1 (2- Folder 3 Subject Files)
Annual Events: Christmas, 2014-2019 Box 1 (2- Folder 4-5 Subject Files)
Annual Events: Christmas Party Photographs, 2004 CD 1
Annual Events: Christmas Party Photographs, 2014 CD 4
Annual Events: Photograph Albums, Undated Oversized 1
Annual Events: Negative Film Strips, Undated Box 1 (2- Folder 6 Subject Files)
Annual Events: Photos, Undated Box 1 (2- Folder 7 Subject Files)
Annual Membership Reports, 1985-2007 Box 1 (2- Folder 8-9 Subject Files)
Ashe, Bernard, 20172020 Box 1 (2- Folder 10 Subject Files)
Beta Psi Active Roster, 1992-2000Undated Box 1 (2- Folder 11 Subject Files)
Beta Psi Banner, Undated Oversized 2
Beta Psi Delegates to the Grand Boulé, 198619882002 Box 1 (2- Folder 12 Subject Files)
Beta Psi Endowments and the Boulé Foundation, 1988-2011 Box 1 (2- Folder 13 Subject Files)
Beta Psi Foundation Scholarship Award, Undated Box 1 (2- Folder 14 Subject Files)
Beta Psi Member Name Stickers, Undated Box 1 (2- Folder 15 Subject Files)
Beta Psi Member Recognition, the University at Albany, Box 1 (2- Folder 16 20072012 Subject Files)
Beta Psi Membership Directory, 2001-20022005-2006 Box 1 (2- Folder 17 Subject Files)
Boule Foundation, 20162018-2019
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Box 1 (2- Folder 18 Subject Files)
Boulé News, 199019932000-20032006Undated Box 1 (2- Folder 19-20 Subject Files)
Candidates for the Northeastern Boulé, Undated Box 1 (2- Folder 21 Subject Files)
A Celebration of Life for Lawrence Cornelius Burwell, Jr., 2001 Box 1 (2- Folder 22 Subject Files)
Conference Planning Guidelines, 2004 Floppy-Disk 1
Establishment of New Subordinate Boulés, 1984-2005 Box 1 (2- Folder 23 Subject Files)
Grammateus Guides, 1998-2000 Box 1 (2- Folder 24 Subject Files)
Grand Sire Archon Nominees, 1990-2005Undated Box 1 (2- Folder 25 Subject Files)
Habitat for Humanity Recognition, Undated Box 1 (2- Folder 26 Subject Files)
Heritage, John, Undated Box 1 (2- Folder 27 Subject Files)
Homecoming Fellowship and Thanksgiving Service for Reverend Box 1 (2- Folder 28 James E.F. Lawrence, 2016 Subject Files)
Inaugural Scholarship Gala, 2016 Box 1 (2- Folder 29 Subject Files)
March on Washington, Maurice Thornton, 2013 DVD 1
"Maryland, My Maryland" or "O Tannenbaum, O Tannenbaum": Box 1 (2- Folder 30 Thoughts on the Boulé Song and Parting Hymn, Undated Subject Files)
Membership Directory and By-Laws, 2013 Box 1 (2- Folder 31 Subject Files)
Membership Directory and Lists, 2009-2011 Box 1 (2- Folder 32 Subject Files)
Membership Council/Nominating Committee, 1984-1988Undated Box 1 (2- Folder 33 Subject Files)
Membership Council/Nominating Committee, 1989-1990Undated Box 1 (2- Folder 34 Subject Files)
Membership Council/Nominating Committee, Box 1 (2- Folder 35 1991-19932000-2002Undated Subject Files)
Membership Council/Nominating Committee, Box 1 (2- Folder 36 2004-20052008-200920112017Undated Subject Files)
Memorial Service, 2016
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Box 1 (2- Folder 37 Subject Files)
New York State Martin Luther King, Jr. Commission and Institute Oversized 3 for Nonviolence: Certificate of Appreciation, 1993-1994
Northeast Region Best Practices Guide (folders 1-2 of 3), 2008 Box 1 (2- Folder 38-39 Subject Files)
Northeast Region Best Practices Guide (folder 3 of 3), 2008 Box 2 (2- Folder 1 Subject Files)
Revised Rituals Manual, 1997 Box 2 (2- Folder 2 Subject Files)
Rituals, 1984Undated Box 2 (2- Folder 3 Subject Files)
Sigma Pi Phi Beta Psi Boulé Files, 19971999-2004 CD 2 Scope and Contents
The files were compiled by the Beta Psi Boulé for archival use and contain records created from 1997 to 2004. The original order of the files was kept since the creator grouped many related files into folders. The files include records of the 15th Regional Conference, the Beta Nu Conference web materials, Beta Psi administrative records, documents from the Seth Spellman Fund, Boulé graphics, photographs, programs and lists from annual events, rituals, and constitutions and by-laws.
Sigma Pi Phi Beta Psi Boulé Constitution and By-Laws, Box 2 (2- Folder 4 1999Undated Subject Files)
Sigma Pi Phi Beta Psi Boulé Stationaries, Undated Box 2 (2- Folder 5 Subject Files)
Sigma Pi Phi Constitution and By-Laws, 1985199019921996 Box 2 (2- Folder 6 Subject Files)
Sigma Pi Phi Constitution and By-Laws Member Binders, Artifact-box 19851992 2
Sigma Pi Phi Fraternity, A Guide for Implementing the Box 2 (2- Folder 7 Fraternity's Strategic Plan, 2010 Subject Files)
Sigma Pi Phi Protocol Manual, 2010 Box 2 (2- Folder 8 Subject Files)
Dr. Leonard A. Slade, Jr., 1993-2014 Box 2 (2- Folder 9 Subject Files)
Dr. Leonard A. Slade, Jr., 201320152018 Flat-File 1
Dr. Leonard A. Slade, Jr., 2015-2019 Box 2 (2- Folder 10 Subject Files)
Dr. Leonard A. Slade, Jr., 2020-2021Undated
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Box 3 (2- Folder 1 Subject Files)
Dr. Leonard A. Slade, Jr., Albany Public Library Literary Video-Tape 2 Legends, 2016
Dr. Leonard Slade, Jr., Poems from God put a Rainbow in the DVD 2 Sky, University at Albany Alumni House, 2014
Social Action Programs of Delta Theta Boulé, Las Vegas, Nevada, DVD 3 Undated
Soirée, 2013 DVD 4
Soirée, including Times Union Article about Beta Psi Boulé, 2013 Box 3 (2- Folder 2 Subject Files)
Sponsored Events (1 of 2), 19931998-20012003-20052011 Box 3 (2- Folder 3 Subject Files)
Sponsored Events (2 of 2), 19931998-20012003-20052011 Box 3 (2- Folder 4 Subject Files)
Sponsored Events: The Jackie Wilson Story, ca. 2003 Box 3 (2- Folder 5 Subject Files)
Statement of Activities, 2004-2007 Box 3 (2- Folder 6 Subject Files)
Dr. Connie Styles - 80th, 2014 DVD 5
Dr. Twitty Styles, 20192021 Box 3 (2- Folder 7 Subject Files)
Thirtieth Anniversary Celebration, Beta Psi Boulé, 2014 Box 3 (2- Folder 8 Subject Files)
Thirtieth Anniversary Celebration, Beta Psi Boulé, 2014 Video-Tape 2
Thirtieth Anniversary Celebration, Beta Psi Boulé, 2014 Video-Tape 2
Thirtieth Anniversary Celebration, Beta Psi Boulé Artifact-box Commemorative Pen, 2014 2 Scope and Contents
Archon Ray Walker presented each Archon in the Beta Psi Boulé with one of these pens.
Dr. Maurice Thornton, 2015 Flat-File 5
Dr. Maurice Thornton, 2019 Box 3 (2- Folder 9 Subject Files)
Dr. Maurice Thornton Review of The Butler: a Witness to History, DVD 6 Friends of the Albany Public Library, 2014
Times Union Article on Death of Maya Angelou Featuring Dr. Flat-File 3 Leonard A. Slade, Jr., 2014
Transfers, 2001-2002Undated
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Box 3 (2- Folder 10 Subject Files)
Tribute to Virgil Hall Hodges, 2014 Box 3 (2- Folder 11 Subject Files)
Tribute to the Reverend Edward Smart, 2018 Box 3 (2- Folder 12 Subject Files)
University at Albany Department of Africana Studies, Box 3 (2- Folder 13 20142019Undated Subject Files)
University at Albany Department of Africana Studies Accolades Flat-File 4 Advertisement Featuring Dr. Leonard Slade, 2013
University at Albany Department of Africana Studies, DVD 8 Commencement Recognition Program, 2014
University at Albany President Robert Jones, Capital Region Box 3 (2- Folder 14 Conversation, 2014 Subject Files)
Victory Card for Congressman-Elect Antonio Delgado, 2018 Box 3 (2- Folder 15 Subject Files)
Youth Development and Creative Leadership Program Handbook, Box 3 (2- Folder 16 Kappa Boulé, 1989-1991 Subject Files)
^ Return to Table of Contents
Special Events, 1985-2018 Physical Description: 1.9 cubic ft. Arrangement
Arranged alphabetically.
Scope and Contents
The Special Events series contains records of the Biennial Boulé meetings and conferences for the Northeast Region and some of the Grand Boulé conferences attended by members of the Beta Psi Boulé. The bulk of the series consists of files for the 6th - 8th, 13th – 19th, and 22nd Biennial Northeast Regional Conferences from 1985 – 2017, and the Beta Psi Regional Planning Committee's records from planning and facilitating the 15th Biennial Regional Conference held in 2003 in Albany. The series also contains records pertaining to the Northeast Region Executive Committee and its meetings.
Title/Description Instances 6th Biennial Northeast Regional Conference, 1985 Box 1 (3- Folder 1 Special Events)
7th Biennial Northeast Regional Conference, 1987 Box 1 (3- Folder 2 Special Events)
8th Biennial Northeast Regional Conference, 1989-1990
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Box 1 (3- Folder 3 Special Events)
13th Biennial Northeast Regional Conference, 1999 Box 1 (3- Folder 4 Special Events)
14th Biennial Northeast Regional Conference, 2001-2003 Box 1 (3- Folder 5-6 Special Events)
15th Biennial Northeast Regional Conference: Banquet Event Box 1 (3- Folder 7 Orders, 2002-2003 Special Events)
15th Biennial Northeast Regional Conference: Mailings and Box 1 (3- Folder 8 Program, 2003 Special Events)
15th Biennial Northeast Regional Conference: Memorabilia, Oversized 4 20032011
15th Biennial Northeast Regional Conference: Name Tags, Box 1 (3- Folder 9 Ribbons and Registration Signs, 2003 Special Events)
15th Biennial Northeast Regional Conference: News Clipping, Oversized 4 2003
15th Biennial Northeast Regional Conference: Paid Registration, Box 1 (3- Folder 10 2003 Special Events)
15th Biennial Northeast Regional Conference Plan, 2002-2003 Box 1 (3- Folder 11 Special Events)
15th Biennial Northeast Regional Conference: Report of Officers, Box 1 (3- Folder 12 2003 Special Events)
15th Biennial Northeast Regional Conference: Reports and Policy Box 1 (3- Folder 13 Resolution, 2003-2004 Special Events)
15th Biennial Northeast Regional Conference: Summary Report, Box 1 (3- Folder 14 2003 Special Events)
15th Biennial Northeast Regional Conference: Update Box 1 (3- Folder 15 Presentation Drafts, 2003 Special Events)
16th Biennial Northeast Regional Conference: Report of Officers, Box 1 (3- Folder 16 2005 Special Events)
17th Biennial Northeast Regional Conference, 2007
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Box 1 (3- Folder 17 Special Events)
19th Biennial Northeast Regional Conference, 2011 Box 1 (3- Folder 18-19 Special Events)
22nd Biennial Northeast Regional Conference, 2017 Box 1 (3- Folder 20 Special Events)
Albany Ambassador Award, 2003-2004 Box 1 (3- Folder 21 Special Events)
Albany County Convention and Visitors Bureau: Conference CD 3 Planning Guide, 2003-2004
Beta Psi Regional Planning Committees, 2001-2003 Box 1 (3- Folder 22-24 Special Events)
Beta Psi Regional Planning Committees: Albany County Box 1 (3- Folder 25 Convention and Visitors Bureau Binder, 2001-2002 Special Events)
Beta Psi Regional Planning Committees: Contracts, 2002-2003 Box 1 (3- Folder 26 Special Events)
Beta Psi Regional Planning Committees: Correspondences, Box 1 (3- Folder 27 2001-2003 Special Events)
Beta Psi Regional Planning Committees: Exhibits Committee, Box 1 (3- Folder 28 2003 Special Events)
Beta Psi Regional Planning Committees: Hotel Package Offers, Box 1 (3- Folder 29-30 2001-2002 Special Events)
Beta Psi Regional Planning Committees: Preliminary Reports to Box 1 (3- Folder 31 Regional Committee, 2002 Special Events)
Biennial Grand Boulé, 198419861989-19901992 Box 2 (3- Folder 1 Special Events)
Biennial Grand Boulé, 1992 Video-Tape 1
Biennial Grand Boulé, 19941996200020022010 Box 2 (3- Folder 2 Special Events)
Biennial Grand Boulé, 2016
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Box 2 (3- Folder 3 Special Events)
Biennial Grand Boulé, 2018 Box 2 (3- Folder 4 Special Events)
Biennial Grand Boulé: Official Photo, 1984 Flat-File 2
National/Regional Reports, 1982-198319852002-20032005 Box 2 (3- Folder 5 Special Events)
Northeast Region Executive Committee, 1985-2009 Box 2 (3- Folder 6-7 Special Events)
Northeast Region Leadership Summit, 2018 Box 2 (3- Special Events)
Sigma Pi Phi Grand Officers and Executive Committee, Box 2 (3- Folder 9 1998-2000 Special Events)
^ Return to Table of Contents
Publications, 1983-2021 Physical Description: 4.0 cubic ft. Arrangement
Arranged chronologically
Scope and Contents
The Publications series consists of The Boulé Journal which is a quarterly publication compiled by Sigma Pi Phi's Grand Boulé. It is the fraternity's official publication and subordinate Boulés' submit items for consideration. The publications span from 1983 to 2017 and are almost a complete collection of issues published in those years.
Title/Description Instances The Boulé Journal, 1983 Winter-1984 Spring Box 1 Folder 1
The Boulé Journal, 1984 Fall Box 1 Folder 2
The Boulé Journal, 1985 Spring Box 1 Folder 3
The Boulé Journal, 1985 Summer Box 1 Folder 4
The Boulé Journal, 1986 Spring Box 1 Folder 5
The Boulé Journal, 1986 Summer Box 1 Folder 6
The Boulé Journal, 1986 Fall Box 1 Folder 7
The Boulé Journal, 1986 Winter - Page 25- Sigma Pi Phi, Beta Psi Boulé; Records apap333
Box 1 Folder 8
The Boulé Journal, 1987 Spring Box 1 Folder 9
The Boulé Journal, 1987 Fall Box 1 Folder 10
The Boulé Journal, 1987 Winter Box 1 Folder 11
The Boulé Journal, 1988 Spring Box 1 Folder 12
The Boulé Journal, 1988 Summer Box 1 Folder 13
The Boulé Journal, 1988 Fall Box 1 Folder 14
The Boulé Journal, 1988 Winter Box 1 Folder 15
The Boulé Journal, 1989 Spring Box 1 Folder 16
The Boulé Journal, 1989 Summer Box 1 Folder 17
The Boulé Journal, 1989 Fall Box 1 Folder 18
The Boulé Journal, 1990 Spring Box 1 Folder 19
The Boulé Journal, 1990 Summer Box 1 Folder 20
The Boulé Journal, 1990 Fall Box 1 Folder 21
The Boulé Journal, 1990 Winter Box 1 Folder 22
The Boulé Journal, 1990 Winter 2 Box 1 Folder 23
The Boulé Journal, 1991 Spring Box 1 Folder 24
The Boulé Journal, 1991 Fall Box 1 Folder 26
The Boulé Journal, 1992 Spring Box 1 Folder 27
The Boulé Journal, 1992 Summer Box 1 Folder 28
The Boulé Journal, 1992 Fall Box 1 Folder 29
The Boulé Journal, 1992 Winter Box 1 Folder 30
The Boulé Journal, 1993 Spring Box 1 Folder 31
The Boulé Journal, 1993 Summer Box 1 Folder 32
The Boulé Journal, 1993 Fall Box 1 Folder 33
The Boulé Journal, 1993 Winter Box 1 Folder 34
The Boulé Journal, 1994 Spring Box 1 Folder 35
The Boulé Journal, 1994 Summer Box 1 Folder 36
The Boulé Journal, 1994 Fall Box 1 Folder 37
The Boulé Journal, 1994 Winter Box 1 Folder 38
The Boulé Journal, 1995 Spring Box 1 Folder 39
The Boulé Journal, 1995 Summer Box 1 Folder 40
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The Boulé Journal, 1995 Fall Box 1 Folder 41
The Boulé Journal, 1995 Winter Box 1 Folder 42
The Boulé Journal, 1996 Spring Box 1 Folder 43
The Boulé Journal, 1996 Summer Box 2 Folder 1
The Boulé Journal, 1996 Fall Box 2 Folder 2
The Boulé Journal, 1996 Winter Box 2 Folder 3
The Boulé Journal, 1997 Spring Box 2 Folder 4
The Boulé Journal, 1997 Summer Box 2 Folder 5
The Boulé Journal, 1997 Fall Box 2 Folder 6
The Boulé Journal, 1997 Winter Box 2 Folder 7
The Boulé Journal, 1998 Spring Box 2 Folder 8
The Boulé Journal, 1998 Summer Box 2 Folder 9
The Boulé Journal, 1998 Fall Box 2 Folder 10
The Boulé Journal, 1999 Spring Box 2 Folder 11
The Boulé Journal, 1999 Summer Box 2 Folder 12
The Boulé Journal, 1999 Fall Box 2 Folder 13
The Boulé Journal, 1999 Winter Box 2 Folder 14
The Boulé Journal, 2000 Spring Box 2 Folder 15
The Boulé Journal, 2000 Summer Box 2 Folder 16
The Boulé Journal, 2000 Fall Box 2 Folder 17
The Boulé Journal, 2000 Winter Box 2 Folder 18
The Boulé Journal, 2001 Spring Box 2 Folder 19
The Boulé Journal, 2001 Summer Box 2 Folder 20
The Boulé Journal, 2001 Fall Box 2 Folder 21
The Boulé Journal, 2001 Winter Box 2 Folder 22
The Boulé Journal, 2002 Spring Box 2 Folder 23
The Boulé Journal, 2002 Summer Box 2 Folder 24
The Boulé Journal, 2002 Fall Box 2 Folder 25
The Boulé Journal, 2002 Winter Box 2 Folder 26
The Boulé Journal, 2003 Spring Box 2 Folder 27
The Boulé Journal, 2003 Summer Box 2 Folder 28
The Boulé Journal, 2003 Fall Box 2 Folder 29
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The Boulé Journal, 2003 Winter Box 2 Folder 30
The Boulé Journal, 2004 Spring Box 2 Folder 31
The Boulé Journal, 2004 Summer Box 2 Folder 32
The Boulé Journal, 2004 Fall Box 2 Folder 33
The Boulé Journal, 2004 Winter Box 2 Folder 34
The Boulé Journal, 2005 Spring Box 2 Folder 35
The Boulé Journal, 2005 Summer Box 2 Folder 36
The Boulé Journal, 2005 Fall Box 2 Folder 37
The Boulé Journal, 2005 Winter Box 2 Folder 38
The Boulé Journal, 2006 Spring Box 2 Folder 39
The Boulé Journal, 2006 Summer Box 2 Folder 40
The Boulé Journal, 2006 Fall Box 3 Folder 1
The Boulé Journal, 2006 Winter Box 3 Folder 2
The Boulé Journal, 2007 Spring Box 3 Folder 3
The Boulé Journal, 2007 Summer Box 3 Folder 4
The Boulé Journal, 2007 Fall Box 3 Folder 5
The Boulé Journal, 2007 Winter Box 3 Folder 6
The Boulé Journal, 2008 Spring Box 3 Folder 7
The Boulé Journal, 2008 Summer Box 3 Folder 8
The Boulé Journal, 2008 Fall Box 3 Folder 9
The Boulé Journal, 2008 Winter Box 3 Folder 10
The Boulé Journal, 2009 Spring Box 3 Folder 11
The Boulé Journal, 2009 Summer Box 3 Folder 12
The Boulé Journal, 2009 Fall Box 3 Folder 13
The Boulé Journal, 2009 Winter Box 3 Folder 14
The Boulé Journal, 2010 Spring Box 3 Folder 15
The Boulé Journal, 2010 Summer Box 3 Folder 16
The Boulé Journal, 2010 Fall Box 3 Folder 17
The Boulé Journal, 2010 Winter Box 3 Folder 18
The Boulé Journal, 2011 Spring Box 3 Folder 19
The Boulé Journal, 2011 Summer Box 3 Folder 20
The Boulé Journal, 2011 Fall Box 3 Folder 21
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The Boulé Journal, 2011 Winter Box 3 Folder 22
The Boulé Journal, 2012 Spring Box 3 Folder 23
The Boulé Journal, 2012 Summer Box 3 Folder 24
The Boulé Journal, 2012 Fall Box 3 Folder 25
The Boulé Journal, 2012 Winter Box 3 Folder 26
The Boulé Journal, 2013 Spring Box 3 Folder 27
The Boulé Journal, 2013 Summer Box 3 Folder 28
The Boulé Journal, 2013 Fall Box 3 Folder 29
The Boulé Journal, 2013 Winter Box 3 Folder 30
The Boulé Journal, 2014 Spring Box 3 Folder 31
The Boulé Journal, 2014 Summer Box 3 Folder 32
The Boulé Journal, 2014 Fall Box 3 Folder 33
The Boulé Journal, 2014 Winter Box 4 Folder 1
The Boulé Journal, 2015 Spring Box 4 Folder 2
The Boulé Journal, 2015 Summer Box 4 Folder 3
The Boulé Journal, 2015 Fall Box 4 Folder 4
The Boulé Journal, 2015 Winter Box 4 Folder 5
The Boulé Journal, 2016 Spring Box 4 Folder 6
The Boulé Journal, 2016 Summer Box 4 Folder 7
The Boulé Journal, 2016 Fall Box 4 Folder 8
The Boulé Journal, 2016 Winter Box 4 Folder 9
The Boulé Journal, 2017 Spring Box 4 Folder 10
The Boulé Journal, 2017 Summer Box 4 Folder 11
The Boulé Journal, 2017 Fall Box 4 Folder 12
The Boulé Journal, 2017 Winter Box 4 Folder 13
The Boulé Journal, 2018 Spring Box 4 Folder 14
The Boulé Journal, 2018 Summer Box 4 Folder 15
The Boulé Journal, 2018 Fall Box 4 Folder 16
The Boulé Journal, 2018 Winter Box 4 Folder 17
The Boulé Journal, 2019 Spring Box 4 Folder 18
The Boulé Journal, 2019 Summer Box 4 Folder 19
The Boulé Journal, 2019 Fall Box 4 Folder 20
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The Boulé Journal, 2019 Winter Box 4 Folder 21
The Boulé Journal, 2020 Spring Box 4 Folder 22
The Boulé Journal, 2020 Summer Box 4 Folder 23
The Boulé Journal, 2020 Fall Box 4 Folder 24
The Boulé Journal, 2020 Winter Box 4 Folder 25
The Boulé Journal, 2021 Spring Box 4 Folder 26
The Boulé Journal, 2021 Summer Box 4 Folder 27
^ Return to Table of Contents
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