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Margaret-Anne Tuke Margaret-Anne Tuke From: Louise Richardson Sent: 18 February 2019 13:51 To: David Prout Subject: RE: Finance Committee - Parks College space allocation I agree Louise From: David Prout Sent: 18 February 2019 13:50 To: Cc: Louise Richardson <[email protected]>; Subject: RE: Finance Committee - Parks College space allocation Agree with all this and I agree we should go with your option (a) in terms of allocation of accommodation in 25 Wellington Sq. V best, D Dr David Prout Pro-Vice-Chancellor (Planning and Resources) University of Oxford Wellington Square OX1 2JD T+44 1865 270004 From: Sent: 18 February 2019 13:32 To: David Prout <david. -rout thadmin.ox.ac.uk> Cc: Louise Richardson <[email protected]>; Subject: Finance Committee - Parks College space allocation Dear David, Thinking ahead, and I have been discussing the drafting of the resolutions to be put to Congregation authorising the allocation of space to Parks College. This will need to differ from the wording of the action points put to Finance Committee. For the most part this will be to fit the drafting style for resolutions. However, there are few points of substance to pin down, listed below. I would suggest that points 1 and 2 should be resolved (if at all possible) at Finance Committee, and therefore asking whether you could cover these in discussion? Point 2 raises a question for your consideration. 1. To make clear that Parks College is being allocated all of the units in Farndon Court (so the wording would be to allocate Farndon Court (97 units of accommodation) to Parks College; 2. To remove the 'or equivalent' option with reference to Wellington Square. In effect, this asks Congregation to allocate space without being certain of the location of the space. This would be an entirely new approach and may not be welcomed. 1 I understand that the inclusion of the alternative provides flexibility in the event that planning permission for the WSq allows the smaller increase of 18 rooms (not 58). In that context, I would suggest two alternatives: (a) Put to Congregation the allocation of 60 rooms in Wellington Square, and in the event that the planning permission is not secured, bring an alternative solution to Congregation for allocation if necessary. The benefit of this approach is that the initial allocation to Parks College will be in line with the 160 rooms discussed in the SOBC and, crucially, in the press statement. The disadvantage is the potential need to go back to Congregation; or (b) Defer the allocation of rooms in Wellington Square until there is greater certainty. The benefit here is that there would no need to 'undo' the resolution if circumstances require this. The disadvantages would be that a return to Congregation would be needed when the position is clear and that allocating only 97 units at the outset might raise questions in Congregation (and with planning authorities) about the other units. I would suggest that (a) is the better option, for the alignment with the SOBC/public position, and on the grounds that under (b) a return to Congregation would be required, whereas under (a) it only might be required. Points 3-5 could be picked up afterwards. 3. Each allocation should have a start date — ordinarily this would be the date on which the recipient department is expected to put the space into operational use. This was on the grounds that the date of the allocation would also be the date on which any infrastructure charge would take effect. It has never been clear to me why this needs to be so, charging could easily be tied to PC/handover of a finished facility. An alternative would be to allocate the space from the point that it is to be available for the purposes of the society (which would include availability to be refurbished). 4. Lionel proposes that the building names (Worthington and Jackson) be used for the building in which the RSL is housed. This seems sensible as the society is not displacing the RSL but will share its buildings to enable the RSL to continue. 5. For completeness, an allocation to an academic department would usually have an end date. An end date does not seem appropriate in this case of establishing space for a society. Happy to discuss if that is helpful. Best wishes Margaret-Anne Tuke From: Louise Richardson Sent: 15 February 2019 17:51 To: Lionel Tarassenko Cc: David Prout Subject: Re: Finance Committee - Parks College Dear Lionel Thanks Let's decide Tuesday All best Louise Sent from my iPhone On 15 Feb 2019, at 10:27, Lionel Tarassenko <[email protected]> wrote: Dear Louise, It is a very busy period for me, but I think that it is important that I should make myself available whenever possible. Members of committees do seem to be pleased that there is a "Parks College person" who turns up to speak to the relevant item on the agenda (for example, at BESC yesterday). Of course, I have no doubt that David and you are perfectly capable of answering questions about the finances of Parks College, but I do have the time to turn up for 20-30 minutes on Tuesday afternoon, if you would like me to. I am happy to leave the decision until we meet at 8.30 am on Tuesday morning. Best wishes, Lionel Professor Lionel Tarassenko CBE FREng FMedSci Professor of Electrical Engineering Head, Department of Engineering Science University of Oxford, OXFORD, OX1 3PJ T: +44 (0)1865 273002 <image001.png> From: David Prout <[email protected]> Date: Friday, 15 February 2019 at 08:46 To: Louise Richardson <[email protected]> Cc: Lionel Tarassenko <[email protected]> Subject: Re: Finance Committee - Parks College Happy to go with the chair! 1 I think the issues will be: - how certain are we that we can get to financial sustainability in 5 years - are we moving too fast (- possibly ... is there really a business case for more graduates - but a bit late for that) Dr David Prout Pro-Vice-Chancellor (Planning and Resources) University of Oxford Wellington Square OX1 2JD T+44 1865 270004 On 15 Feb 2019, at 08:27, Louise Richardson <louise.richardsonffladmin.ox.ac.ulf.> wrote: Dear Lionel To be honest I don't think It is necessary I tWnk it will sail through Finance Ctte quite easily and I am very conscious of all the demands we are putting on your time. f David feels strongly otherwise I'm happy to defer All best Louise Sent from my 'Phone On 14 Feb 2019, at 23:05, Lionel Tarassenko <[email protected],ac.uk> wrote: Dear Louise, David has recommended that I should attend both today's meeting of BESC and next Tuesday's meeting of Finance Committee. Would you like and me to be present at next week's meeting of Finance Committee for the Parks College item on the agenda (presumably the report from the recent meeting of SCSG and its recommendations)? Best wishes, Lionel Professor Lionel Tarassenko CBE FREng FMedSci Professor of Electrical Engineering Head, Department of Engineering Science University of Oxford, OXFORD, OX1 3PJ T: +44 (0)1865 273002 <imoge001.png> From: David Prout <[email protected]> Date: Monday, 11 February 2019 at 13:08 To: Lionel Tarassenko <lionel.tarassenkpeen .ox.ac.uk> 2 Cc: Subject: RE: Parks College Project SOBC Yes, in my opinion you should attend both — but it is up to the chairs: Louise for Finance Committee and Nick Brown for BESC. V best, D Dr David Prout Pro-Vice-Chancellor (Planning and Resources) University of Oxford Wellington Square OX1 2JD T+44 1865 270004 From: Lionel Tarassenko Sent: 11 February 2019 11:48 To: David Prout <david.proutgladmin.ox.ac.uk> Cc: Lionel Tarassenko <[email protected]>; Subject: FW: Parks College Project SOBC Dear David, I gather that you will not be at the Tuesday morning meeting tomorrow. There are meetings of both BESC (Thursday 14th) and Finance Committee (Tuesday 19th) coming up. Would you like me to attend the meeting of Finance Committee next Tuesday? Best wishes, Lionel Professor Lionel Tarassenko CBE FREng FMedSci Professor of Electrical Engineering Head, Department of Engineering Science University of Oxford, OXFORD, OX1 3PJ T: +44 (0)1865 273002 <image002.jpg> From: Date: Monday, 11 February 2019 at 10:32 To: Lionel Tarassenko <[email protected]> Subject: RE: Parks College Project SOBC Dear Lionel; Tomorrow we are missing David, Martin and Anne, hence I thought it might not be the most useful meeting for you to attend. 3 Yes cerrainly breakfast sounds a good idea. I can do this Thursday, or next Monday, Tuesday or Friday, let me know what suits you. Best of luck with Matt Hancock, From: Lionel Tarassenko Sent: 11 February 2019 10:28 To: Cc: Lionel Tarassenko <lionel,[email protected]> Subject: Re: Parks Col'ege Project SOBC Many thanks for your very helpful e-mail. It would be good for us to have breakfast in Carluccio's (next week?) to go through your feedback from your meeting with the Students' Union in detail (all the points which you list are fine with me, by the way). Who will be there tomorrow morning? If David Prout is there, that would be very useful, as I would like to talk to him about the forthcoming meetings of BESC and Finance Committee. I'm off to London for a meeting with Matt Hancock, but will be checking e-mails on my phone (and on the train).
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