OFFICE OF THE CHIEF EXECUTIVE OFFICER Development Authority (ISO 9001:2008 Certified) (A Statutory Authority under Government of ) City Centre, P.O. Debhog, Haldia-721657, Dist: Purba Medinipur Ph.: (03224) 255926, Fax-255927, e-mail: [email protected] Web: www.hda.gov.in , Toll Free No.1800-345-3224

Notice Inviting Quotation No. 06/HDA/EC-ELECT/2016-2017

Memo No. 691/HDA/IX-N-108 (Main) Dated: 26th July, 2016. Sealed Quotations are hereby invited/ collected for the Procurement, Supply of spare parts of LED Flood Light fittings, delivery at sites and Testing of Mini Mast under HDA in & II Block Area by the Chief Executive Officer, Haldia Development Authority from bonafide, resourceful contractors having sufficient experience in the Electrical Work. 1. Name of the Work : Procurement, Supply of spare parts of LED Flood Light fittings (Philips make), delivery at sites and Testing of Mini Mast under HDA in Nandigram I & II Block Area. 2. Details of Work : As furnished below. 3. Amount to be quoted : The bid amount to be quoted by the agency. 4. Last date and time of submission of Quotation : 28.07.2016 up to 02.30 pm. 5. Date & time of opening Quotation : 28.07.2016 up to 03.00 pm. 6. Defect Liability Period : One year. 7. Validity of Bid : 120 Days. Scope of Work:- 1. Details of required following spared parts for Tengua More, Reyepara, Nandigram BusStand are given in financial bid format. 2. The maintenance of installed spare parts during the defect liability period. 3. The breakdown maintenance service to all complains of any malfunctioning of LED Flood Light on emergency basis for any call over telephone/e-mail/mobile.

Submission of the Quotation Bid:- The sealed quotation will be submitted to the the representative of Electrical Section of HDA by the intending bidders along with the Xerox copies of following documents: 1. The name and address of the bidder with registration details. 2. Pan Card, 3. Income Tax Return of last the financial year. 4. Trade License The agency shall clearly quote the amount in writing (in figures as well as in words) for the above work inclusive all applicable taxes in the enclosed format (Annexure I) with Seal & Signature. L1 agency will be selected based on the lowest of the total amount declared. In case of incomplete financial format, the quotation bid shall be rejected.

Defect Liability period: One year.

The awarded agency will have to meet all maintenance requirements (preventive as well as breakdown) of the installed spare parts. For any non satisfactory service SD money will be forfeited. The awarded agency shall co ordinate with other working agency and security agency for smooth operation and maintenance at all locations.

Taxes & duties to be borne by the Contractor:

It may again be reiterated that Income Tax, VAT, Sales Tax, Royalty, Construction Workers’ Welfare Cess and similar other statutory levy / cess etc. will have to be borne by the contractor while executing the work. No separate payment shall be made in this regard. No advance will be paid to the contractor. The contractor will pay wages to his workmen as per government norms and current circular. The contractor shall abide by all the labour welfare laws and their modifications from time to time, if any, within the contract period. Minimum labour wages act, labour facilities, E.S.I, P.F, Bonus facilities etc. should be provided as per latest Govt. order/Circulars. In no case, HDA shall be held responsible for any eventualities in this regard including payment of wages to personnel deployed by the contractor.

Site inspection before submission of quotation:

Before submitting any bid, the intending bidder shall make themselves acquainted thoroughly with the physical condition prevailing at site by actual inspection and taking into consideration all factors and difficulties likely to be involved in the execution of work in all respect and no claim whatsoever will be entertained on these account afterwards. Conditional and incomplete Quotation: Conditional and incomplete quotations shall be summarily rejected. Acceptance of Quotation: Lowest valid rate may be accepted, however, the undersigned does not bind himself to do so and reserves the right to reject any or all the tenders, without assigning any reason and also reserves the right to split the work amongst more than one tenderer.

Payment  Payment of RA as well as final bill will depend upon the availability of fund and no financial claim in case of any delay in payment will be entertained. Payment on supply without successful erection and commissioning will not be entertained. Materials which will be supplied should be supported by valid challans  The Contractor will notify the authority regarding the work being completed. The quantity and quality of executed work will be taken into account for the preparation of bill. The engineers of HDA shall field verify the work executed. Only the items which are successfully installed and commissioned will be taken in the preparation of bill.  Any poor performance in execution of work will lead to termination of contract as well as forfeiture of payment amount.

Security Deposit:

The bidder shall be required to properly maintain the installed system for a defect liability period of 1 (One) year. The 10% of bill amount will be held as security deposit against the yearly maintenance work. The release of S.D. would be subject to quality and proper maintenance of work scope satisfactorily during the defect liability period. Failure to execute proper maintenance of the work will lead to forfeiture of the security deposit. An application along with a prescribed format of this office to be submitted for release of S.D. for which the contractor should apply to the authority at least one month prior to the last date of defect liability period with an undertaking that the work is maintained properly as per the terms of contract. The S.D. will be released after the completion of defect liability period. Any poor performance in maintenance will lead to forfeiture of S.D. Withdrawal of Quotation:

A Quotation once submitted shall not be withdrawn within a period of 120 days from the last day of the submission of the quotation bid. If a bidder withdraws his quotation within this period, the quotation bid will be cancelled.

Discretion of the authority inviting Quotation: -

The tender inviting authority reserves the right to accept or to reject any or all quotation bid without assigning any reason whatsoever. On matters of dispute authority decision shall be final and binding. The quantity of maintenance work indicated above is provisional and should not be taken as firm. The extent to which the work would be actually executed will depend on the final decision of the Executive Officer, HDA. He however reserves the right to reduce the quantity even substantially without assigning any reason thereof and take up the same otherwise for which no compensation is payable under any circumstances. Enclo: Financial Bid Format.

Chief Executive Officer Haldia Development Authority

Memo No. 691/(9)1/HDA/IX-N-108 (Main) Dated: 26th July, 2016. Copy forwarded for information to: 1. The Chairman,Haldia Development Authority. 2. The D.M, Purba Medinipur. 3. The A.D.M, Haldia, Purba Medinipur. 4. The ADM & AEO Purba Medinipur Zilla Parisad. 5. The SDO, Haldia, Purba Madinipur. 6. The Chairman, Haldia . 7. The System Analyst, H.D.A. with a request to arrange to publish it in the website of HDA. 8. Notice Board, HDA. 9. Sri T. Nayak S.A.E (E)/HDA

Chief Executive Officer Haldia Development Authority.

ANNEXURE-I FINANCIAL BID FORMAT NIQ NO: 06/HDA/EC-ELECT/2016-17

1. Lump sum Rate against NIQ Sl. Item Description Required Rate per unit Total Rs. No. Quantity including all taxes & duties. Rs. 1 Driver of BVP260 LED130NW 150W LED 3Nos. Flood Light Fittings of Philips. 2 MCPCB of BVP260 LED130NW 150W 3Nos. LED Flood Light Fittings of Philips.

3 SPD of 150W LED Flood Light Fittings of 3Nos. Philips. Total amount inclusive all applicable taxes for procurement, supply, installation & testing and commissioning of all above items

Total amount in words:-

Signature of Bidder with seal & stamp