Board of Trustees 2018 Information Packet

Wednesday October 24, 2018 6:30 pm YDL-Whittaker Rd. Ypsilanti District Library YDL Board Meeting, October 24, 2018 6:30 pm, YDL – Whittaker Rd. Boardroom AGENDA

AGENDA ITEM Information Discussion Action Call to Order X *Roll Call Brian Steimel Kay Williams John Barr Kimberly Grover Courtney Geil Jean Winborn Patricia Horne McGee

Approval of the Agenda X X X Public Comment

Consent Agenda A. Proposed Minutes from September 26, 2018 Regular Meeting X X X B. September 2018 Financials & Check Register X X X

Communication A. Official Correspondence (Public) B. Ideas, Opportunities, Trends (Board) X

Committee Reports A. Finance Committee X B. Personnel Committee C. Policy Committee D. FOL Library Report X E. Fundraising Committee F. Negotiating Committee G. Superior Township Planning X

Director’s Report A. Operational Update X B. Performance Indicators X C. Departmental Reports X D. Significant Library News X

Old Business

New Business A. Review of FY 2019 draft budget X X B. Schedule public hearing for FY 2019 budget X X X C. 2019 holiday closing schedule X X X D. Consideration of scheduling a December Board meeting X X X E. Resolution thanking the Friends of YDL for 60 years of generous support X X X F. Discussion of Director evaluation process X X G. Closed session to discuss collective bargaining negotiations X H. Approval of MOU to extend the AFSCME union contract X X X

Board Member Comments Adjournment X X X

Minutes of Previous Meeting Ypsilanti District Library Board of Trustees Minutes, September 26, 2018 (Unapproved)

CALL TO ORDER President Brain Steimel called the Regular Meeting to order at 6:32 p.m.

Attendance Trustees Present: John Barr, Brain Steimel, Kay Williams, Jean Winborn, and Patricia Horne McGee (6:38 p.m.) Trustees Absent: Kimberly Grover, Courtney Geil

Also present: Director Lisa Hoenig, Assistant Director Julianne Smith, Outreach Services staff Mary Garboden and Ginger Derrow, Caroline Sanders, Assistant Director of Community Engagements and Relations at EMU, and Business Office Manager Monica Gower

APPROVAL OF THE AGENDA Trustee Williams moved to approve the meeting agenda and Trustee Barr supported this motion.

Vote: Ayes: Williams, Steimel, Winborn, Barr Nays: None Motion passed.

PUBLIC COMMENT NONE

Introduction of new staff: Director Lisa Hoenig and Head of Outreach Services, Mary Garboden introduced Ginger Derrow Outreach services new part-time Librarian hired June 27, 2018.

PRESENTATIONS Assistant Director, Community Engagement and Relations for Eastern Michigan University, Caroline Sanders - Engage @ EMU

• New initiative on campus. Helping to immerse EMU in the community. • Working to enhance collaboration to navigate and cultivate partnerships between University, business and community entities. • Help in locating grants and other resources. Writing grants collaboratively with community partners to service some of their needs • Create dialogs, events or programs and/or participate. An example of this would be our collaborative partnership with Ypsilanti District Library on TEDx. • We provide convenient on campus testing for professional certifications. • Digital Inclusion is one of the programs we are known for. The program teaches High school students how to rebuild computers. The computers are then sold to those who cannot afford them. Prices are income based. • We offer programs that assist area schools such as Community Coaching Corps, Bright Futures, Upward Bound and Eastern Scholars. • Place work study students with local Washtenaw county nonprofits through the EMU community work study initiative.

Ypsilanti District Library Board of Trustees Minutes, September 26, 2018 (Unapproved)

CONSENT AGENDA Trustee Williams moved to approve the consent agenda (August 22, 2018 Meeting Minutes, and August 2018 Financials and Check Register) Trustee Barr supported this motion.

Vote: Ayes: McGee, Williams, Barr, Winborn, Steimel Nays: None Motion passed.

COMMUNICATIONS Included in board packet a letter from Gary Peters’ office recognizing the Great Stories Book Club Grant that we just received. I also included a scan of our certificate of Congressional recognition of our 150 years of service to the community from Debbie Stabenow’s office.

COMMITTEE REPORTS . Finance Committee: No report . Personnel Committee: No report . Policy Committee: No report . FOL Library Report: Julianne reported the following from the September 24th meeting. − They had their book sale last weekend. They rated it a 6 out of 12 in terms of its profitability. It was right in the middle it did not make a ton, but it was not the worst. − They have some younger people coming to the meetings. They have some new ideas. − It did come up that a lot of people asked to use credit cards. The friends think that’s too much for the volunteers to take on. They talked a little bit about doing it at sales using the square program but not in the shop. − They are digging deep into their archives trying to figure out what their tax status is. The problem they are running into is they don’t have any official documents. They just have minutes that say they are this and that and it varies over the years. Mary Jane and Marci are working together to try to get a history put together and figure out where they are and where they are going to go next. − They are doing well; online sales drop off a little bit in the fall but that is typical. They are still holding their own with the online sales. . Fund Development Committee: No report . Negotiations committee: No report . Superior Township planning: No report

REPORT OF THE LIBRARY DIRECTOR In addition to submitted Director’s report, Director Hoenig relayed the following: . Kudos to Julianne who put together the fabulous exhibit downstairs for Banned Book week. . The birthday bash was a wonderful event. Thank you, Kay and Jean and Pat, for helping serve cake along with the Friends of the Library. . I want to thank the people who gave the $150 for library card sign up month challenge. Their names are on the banners down in the lobbies at each of our locations. We gave new card holders YDL water bottles and EMU football tickets. . The summer challenge report is in the packet following the department reports. . The Vote Yes advocacy group is having another fundraiser October 11 from 5:30p.m.-7:30pm at GO! Ice Cream. Ypsilanti District Library Board of Trustees Minutes, September 26, 2018 (Unapproved)

OLD BUSINESS None

NEW BUSINESS A. Consideration of a new photocopier lease agreement

YPSILANTI DISTRICT LIBRARY RESOLUTION NO. 2018-18 September 26, 2018

RESOLUTION TO ENTER INTO A NEW 4-YEAR LEASE AGREEMENT FOR PHOTOCOPY/PRINT/SCAN EQUIPMENT ______

Whereas, the Ypsilanti District Library provides photocopy/print/scan/fax services for patrons using leased equipment, and

Whereas, the Library also leases such equipment for use by staff to do their jobs, and

Whereas the Library’s Information Technology Manager studied the technology behind the latest systems and solicited input from staff, and

Whereas, he solicited two competitive proposals for the desired Konica Minolta equipment, with MBM Technology Solutions having a slight edge in having a track record of providing the Library with good customer support, Now Therefore,

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that the copier lease contract is awarded to:

A) MBM Technology Solutions OR B) Premier Business Products

Trustee Barr moved that the motion be amended to include the recommendation of MBM Technology Solutions.

Vote: Ayes: Williams, Winborn, Barr, McGee and Steimel. Nays: None Motion passed.

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

The copier lease contact is awarded to MBM Technology Solutions.

OFFERED BY: Jean Winborn SUPPORTED BY: Kay Williams YES: 5 NO: 0 ABSENT: 2 VOTE: 5-0

Ypsilanti District Library Board of Trustees Minutes, September 26, 2018 (Unapproved)

B. Closed session to discuss collective bargaining negotiations. Trustee Barr moved to go into closed session after the comments and the agenda. Trustee Williams seconded this motion.

Vote: Ayes: Barr, Williams, McGee, Winborn and Steimel. Nays: None Motion passed.

BOARD MEMBER COMMENTS Trustee Comment Courtney Absent Jean No comment Brian The exhibit downstairs is great. I liked the mix of the celebrity quotes with the books. Kay I thought the Birthday party was fun. Kimberly Absent Patricia No comment John As I walked up today to come into the library I noticed there had been work done on the plaza. They have been doing some more sealing and the plaza seems to be level. I think that’s great and the front entrance looks good. Lisa No comment

Adjournment Trustee Williams moved to adjourn at 7:29 p.m. Trustee McGee seconded this motion. Vote: Ayes: McGee, Williams, Winborn, Barr and Steimel Nays: None Meeting Adjourned

Adjournment to Closed Session Trustee Williams moved to adjourn to Closed Session at 7:30 p.m. to discuss Collective Bargaining Negotiations. Trustee McGee seconded this motion. Vote: Ayes: McGee, Steimel, Williams, Winborn, and Barr. Nays: None Motion Passed

Financial Report Ypsilanti District Library Balance Sheet September 30, 2018 General Fund

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL FYTD 9/30/18 Assets: Cash: Checking 96,479 558,972 343,352 435,833 325,888 263,412 Savings 2,687,541 2,593,271 2,276,388 2,191,873 2,414,562 2,306,064 CD's ------Stocks 39,893 - - 28,584 30,954 34,207 Memorials 6,400 6,401 6,402 6,402 6,403 3,368 Operational Cash 356 356 356 356 521 824 Total Cash 2,830,669 3,159,000 2,626,498 2,663,048 2,778,329 2,607,874

Receivables & Other assets 39,881 49,271 37,821 17,384 36,272 39,566

Total Assets 2,870,550 3,208,271 2,664,319 2,680,432 2,814,601 2,647,440

Liabilities 314,330 804,393 425,334 334,400 509,097 390,896

Composition of Fund Balance Reserved: Yoder Memorial 3,252 3,252 3,252 3,252 3,252 3,252 Current YTD 3 Yates Memorial 3,357 3,357 3,357 3,357 3,357 3,357 Current YTD 1 Designated: Improvement Fund 1,102,434 1,102,434 1,102,434 1,102,434 1,102,434 1,102,434 Current YTD--net of revenues - Working Capital 1,000,000 1,000,000 1,000,000 500,000 500,000 500,000 Current YTD - Designated: MTT settlements Designated: TEEN ZONE Current YTD Unreserved/Undesignated 428,362 447,178 294,835 658,408 736,990 692,185 Current YTD 18,815 (152,342) (164,893) 78,582 (40,530) (44,684) Total Fund Balance 2,556,221 2,403,879 2,238,985 2,346,033 2,305,504 2,256,544

Total Liabilities & Fund Balance 2,870,550 3,208,271 2,664,319 2,680,432 2,814,601 2,647,440 Ypsilanti District Library Period Ending 9/30/2018 (83.3% of Year) General Fund

YTD AS A FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 YTD 9/30/18 REMAINING % OF ACCT # ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET BUDGET Total Revenues 3,673,512 3,781,500 3,811,790 3,798,614 3,204,934 618,633 84.4%

Expenditures Dept 100 Administrative 1,944,424 1,781,039 1,882,645 2,061,254 1,660,876 409,019 80.6% Dept 200 Michigan Ave. 493,186 536,933 531,308 550,750 453,031 105,719 82.3% Dept 300 Outreach/bookmobile 81,693 77,977 105,512 90,961 69,569 21,392 76.5% Dept 400 Outreach/Superior Township 152,911 152,313 152,354 154,027 123,836 30,191 80.4% Dept 500 Whittaker Rd 1,080,790 1,084,812 1,099,239 1,108,425 894,433 213,992 80.7% Dept 600 Donations 65,395 44,621 53,483 - 37,385 (37,385) NA Dept 700 Grants 19,007 25,595 27,778 - 10,489 (10,489) Total 3,837,406 3,703,288 3,852,319 3,965,417 3,249,618 732,440 81.9%

Net Revenue Over Expenditures (163,893) 78,212 (40,530) (166,803) (44,684)

Sale of Assets - - 979 -

Fund balance - beginning of period 2,403,879 2,239,986 2,318,197 2,278,647 2,278,647

Fund Balance - end of period 2,239,986 2,318,197 2,278,647 2,111,844 2,233,963 Ypsilanti District Library General Fund Period Ending 9/30/2018 (83.3% of Year)

FY 17-18 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-2018 amended YTD 9/30/18 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET Budget ACTUAL BUDGET Revenue 403.000 Superior Township Tax Levy 581,433.92 598,098.11 609,928.75 630,022.00 630,022.00 580,718.23 92.2% 425.000 City of YpsilantiTax Levy 540,084.92 541,454.64 565,185.67 561,865.00 561,865.00 491,791.60 87.5% 440.000 Ypsilanti Township Tax Levy 2,117,703.51 2,135,456.57 2,159,465.76 2,241,175.00 2,241,175.00 1,676,343.00 74.8% 425.075 PPT Reimbursement - 60,411.59 10,996.12 30,000.00 12,000.00 2,519.66 21.0% 443.000 State Aid Direct 24,195.70 26,949.28 26,949.28 30,240.00 30,240.00 30,201.20 99.9% 447.000 State Aid Indirect 24,662.52 27,309.06 27,323.82 30,240.00 30,240.00 30,645.60 101.3% 500.600 Grant SOM Talk - - 46,570.08 45,453.00 77,636.70 170.8% 657.000 Fines/Misc. 84,786.06 81,897.24 73,097.49 75,660.00 75,660.00 57,037.67 75.4% 657.100 Smart Cards - Printing & Copies 43,954.71 44,808.22 42,288.92 44,000.00 44,000.00 34,698.21 78.9% 657.600 Guest Pass 2,777.15 3,110.00 2,416.80 2,500.00 2,500.00 1,544.00 61.8% 661.000 Penal Fines County 138,457.71 140,886.41 124,204.50 125,000.00 125,000.00 116,084.15 92.9% 662.000 Coffee shop rent 4,200.00 3,850.00 5,500.00 6,000.00 3,500.00 3,500.00 100.0% 662.100 Community room rentals 2,150.00 625.00 1,700.00 1,500.00 1,500.00 1,000.00 66.7% 679.000 Donations/Misc. 1,923.49 2,107.87 3,792.82 1,200.00 1,200.00 4,975.52 414.6% 681.080 Donations/Memorials 435.00 - 2,425.00 600.00 600.00 520.57 86.8% 683.100 Trustee Party Revenue 3,421.00 - NA 687.000 Interest/Checking 911.29 1,137.39 1,019.64 1,000.00 1,000.00 1,058.32 105.8% 687.010 Interest/Savings 5,793.17 5,026.14 7,456.62 5,700.00 5,700.00 7,737.24 135.7% 687.020 Interest/CD's ------NA 687.060 Interest/Yoder 7.95 10.64 10.63 10.00 10.00 2.68 26.8% 687.070 Interest/Yates Memorial 0.67 0.67 0.68 2.00 2.00 0.67 33.5% 689.000 American Century Value Change ------NA 689.000 Dividends-MML 7,169.00 6,646.00 6,050.00 6,000.00 6,000.00 5,819.00 97.0% 690.000 Dividends-Endowmwnt 4,197.89 5,210.28 5,815.85 5,900.00 5,900.00 6,335.39 107.4%

Total Revenue 3,584,844.66 3,688,416.11 3,722,198.43 3,798,614.00 3,823,567.00 3,130,169.41 81.9% Ypsilanti District Library General Fund Period Ending 9/30/2018 (83.3% of Year)

FY 17-18 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-2018 amended YTD 9/30/18 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET Budget ACTUAL BUDGET Expenditures Dept 100 Administrative 702.000 Salary Wages 643,204.88 614,285.23 605,793.57 632,364.00 624,124.00 516,692.06 82.8% 702.050 Board Stipend - - - NA 702.100 Professional/Accounting 6,000.00 5,700.00 5,620.00 7,500.00 7,500.00 4,180.00 55.7% 702.150 Bank Fees 2,806.41 3,288.99 3,500.16 3,500.00 3,500.00 4,132.95 118.1% 702.180 Reversed Receivables 7,259.60 - - NA 702.900 Salary/Subs 6,935.11 8,274.41 18,578.26 18,750.00 18,750.00 10,171.02 54.2% 705.000 Employee Recognition Awards - 375.16 764.98 750.00 750.00 472.18 63.0% 710.000 Paychex Payroll Service 5,456.17 5,947.70 6,794.20 7,750.00 8,450.00 7,150.13 84.6% 715.000 Employer Payroll Tax 143,619.05 142,801.97 144,002.37 146,290.00 146,290.00 118,612.99 81.1% 715.100 ACA Taxes Paid by employer 10,880.07 238.39 - - - NA 718.000 MERS Defined Contribution 86,097.49 83,164.64 92,792.75 93,802.00 93,802.00 62,869.45 67.0% 719.000 FSA Admin Fee 2,000.00 2,000.00 472.65 23.6% 727.000 Office Supplies 30,307.16 30,036.75 31,341.56 32,400.00 32,400.00 19,898.37 61.4% 727.200 Supplies-Facility 22,917.37 20,211.00 21,858.47 23,700.00 23,700.00 12,518.30 52.8% 752.000 MML/Building Insurance 53,670.00 55,342.00 57,613.00 57,555.00 59,627.00 59,627.00 100.0% 753.000 MML/Workers Comp 9,687.00 10,557.00 9,609.00 11,554.00 11,554.00 6,693.00 57.9% 754.000 Health Insurance 377,702.35 328,847.22 350,013.22 358,473.00 358,473.00 300,886.94 83.9% 756.000 Delta Dental 38,221.95 39,679.47 36,157.97 41,705.00 41,705.00 31,481.95 75.5% 757.000 Employee Assistance Program 871.20 931.92 950.40 1,100.00 1,100.00 756.36 68.8% 758.000 Life Insurance 4,098.50 4,187.40 4,263.84 4,883.00 4,883.00 3,876.52 79.4% 759.000 Vision Service Plan 9,672.10 8,522.08 7,725.94 8,747.00 8,747.00 7,256.80 83.0% 762.000 STD/LTD (Disability Insurance) 9,222.06 9,333.35 9,644.04 10,710.00 10,710.00 9,535.19 89.0% 769.000 Printing & Publishing 6,183.73 7,020.81 12,538.00 11,500.00 19,269.00 13,975.39 72.5% 769.050 Classified Advertising - 10.14 122.00 400.00 400.00 555.80 139.0% 774.000 Data Bases 34,668.15 38,433.35 56,523.56 65,000.00 65,000.00 65,579.03 100.9% 774.050 Ebooks/Eaudio 16,093.36 19,997.30 17,243.99 20,000.00 20,000.00 18,652.63 93.3% 774.100 System Wide DVDs 4,883.98 7,214.64 7,414.44 8,000.00 8,000.00 4,078.42 51.0% 774.990 All Materials Processing 25,311.03 26,923.11 25,723.67 30,260.00 30,260.00 20,322.27 67.2% 801.000 Major Events 6,089.82 7,430.83 6,378.78 22,650.00 22,650.00 15,893.42 70.2% 801.500 Learning Never Gets Old 1,425.81 2,131.58 2,000.00 2,000.00 2,000.00 100.0% 802.000 Mileage/Travel Reimbursement 858.23 1,587.94 3,901.13 3,000.00 3,000.00 876.32 29.2% 804.000 Workshops/Training 1,327.25 1,190.48 2,956.87 3,500.00 3,500.00 2,321.10 66.3% 805.000 Memberships & Dues 4,943.50 4,902.14 4,987.57 5,020.00 5,020.00 5,164.57 102.9% 810.000 Capital Outlay - Buildings 8,814.00 525.00 4,880.40 2,000.00 - - 0.0% 810.100 Capital Outlay - Improvements 32,063.00 - 13,800.82 3,000.00 3,100.00 3,062.00 98.8% 812.000 Capital Outlay - Furnishings 393.85 7,126.88 3,989.00 7,000.00 7,000.00 - 0.0% 850.000 Automation - Technology 226,119.41 192,107.64 121,656.78 212,000.00 212,000.00 145,355.09 68.6% 850.100 Telecommunications 118.44 14,070.38 15,000.00 15,000.00 6,452.58 43.0% 850.200 SirsiDynix 48,211.57 57,000.00 57,000.00 55,643.74 97.6% 890.000 The Library Network 14,278.98 2,796.00 2,796.00 3,000.00 3,000.00 - 0.0% 928.000 Postage 10,484.54 10,265.12 8,236.90 13,366.00 13,366.00 11,782.35 88.2% 965.000 Auditing Service 11,400.00 11,800.00 7,125.00 7,275.00 7,275.00 7,275.00 100.0% 975.000 Legal 15,602.20 5,875.00 1,652.00 9,000.00 9,000.00 8,054.00 89.5% 980.000 Professional/Contractual 24,087.81 42,815.65 57,564.51 58,350.00 66,590.00 84,832.48 127.4% 980.500 Rebranding Costs 22,654.36 2,500.00 2,500.00 1,536.98 61.5% 981.100 Library Director Search expense 2,244.47 - - - - NA 981.500 Lost Book Expense 14,027.60 13,195.05 12,889.61 12,900.00 12,900.00 7,642.65 59.2% 982.000 MTT Charge Back City 11,242.58 1,418.33 2,209.84 4,000.00 4,000.00 386.57 9.7% 983.000 MTT Charge Back TWP 4,677.94 4,991.06 3,875.48 10,000.00 10,000.00 1,194.04 11.9% 983.100 MTT Charge Back-Superior Twp - 143.10 10,086.65 10,000.00 10,000.00 955.29 9.6% 984.050 Contributions/Endowment - - - NA Total 1,944,423.90 1,781,038.50 1,882,644.62 2,061,254.00 2,069,895.00 1,660,875.58 80.2% Ypsilanti District Library General Fund Period Ending 9/30/2018 (83.3% of Year)

FY 17-18 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-2018 amended YTD 9/30/18 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET Budget ACTUAL BUDGET Dept 200 Michigan Ave. 702.000 Salaries 344,894.22 386,898.99 382,075.99 389,925.00 389,925.00 330,575.35 84.8% 702.800 Salaries-Pages 7,467.76 6,881.93 6,715.66 10,480.00 10,480.00 5,960.15 56.9% 771.000 Adult Books & Processing 31,040.31 31,469.39 32,180.45 32,200.00 32,200.00 24,778.91 77.0% 772.000 Youth Books & Processing 17,943.21 19,258.16 17,990.02 18,000.00 18,000.00 11,130.35 61.8% 776.000 Periodicals - Adult 4,021.27 4,385.25 4,132.72 4,165.00 4,165.00 3,709.43 89.1% 776.050 Periodicals - Youth 304.95 248.31 172.35 175.00 175.00 236.18 135.0% 778.000 Adult Audio/Visual 13,030.69 12,221.78 12,880.35 13,200.00 13,200.00 9,768.51 74.0% 779.000 Youth Audio/Visual 5,555.34 4,517.07 5,989.36 6,100.00 6,100.00 1,848.96 30.3% 810.000 Capital Outlay - Buildings 1,000.00 1,000.00 2,000.00 200.0% 812.000 Capital Outlay - Furnishings 4,431.30 2,760.00 2,000.00 2,000.00 - 0.0% 840.000 Repair & Maintenance - Building 24,991.35 24,277.93 6,627.81 10,000.00 18,000.00 15,138.36 84.1% 840.025 Campbell Maint Contract 17,761.00 17,761.00 17,761.00 17,761.00 100.0% 840.050 Snow Removal/ Lawn Care 11,998.00 10,140.95 9,216.95 10,670.00 10,670.00 4,905.02 46.0% 900.000 Programs-Adult 1,165.35 938.82 1,103.44 1,300.00 1,300.00 542.75 41.8% 901.000 Programs-Youth 1,058.44 1,495.30 1,037.96 1,300.00 1,300.00 1,299.50 100.0% 940.000 Phone 3,563.75 2,882.35 4,411.42 4,547.00 4,547.00 3,748.06 82.4% 943.000 DTE - Fuel 6,042.85 4,295.74 5,058.92 5,368.00 5,368.00 3,413.44 63.6% 947.000 DTE - Electric 14,242.50 14,888.34 16,154.99 16,224.00 16,224.00 12,395.57 76.4% 949.000 Ypsilanti Comm Utilities Auth 5,866.47 7,701.07 5,038.27 6,335.00 6,335.00 3,819.07 60.3% Total 493,186.46 536,932.68 531,307.66 550,750.00 558,750.00 453,030.61 81.1% Dept 300 Outreach/bookmobile 702.000 Salaries 63,898.51 68,040.77 70,396.02 73,536.00 73,536.00 56,349.06 76.6% 775.000 Library Materials 4,910.53 4,840.68 5,369.87 5,000.00 5,000.00 3,463.94 69.3% 840.000 Repair & Maintenance 7,878.65 1,011.86 25,924.52 8,100.00 8,100.00 5,832.11 72.0% 901.000 Programs - Youth - - - - - NA 940.000 Phone - - - - - NA 943.000 Fuel 5,005.67 4,083.29 3,821.92 4,325.00 4,325.00 3,924.17 90.7% Total 81,693.36 77,976.60 105,512.33 90,961.00 90,961.00 69,569.28 76.5% Dept 400 Outreach/Superior Township 702.000 Salaries 139,916.37 139,263.56 139,330.94 138,118.00 138,118.00 113,069.71 81.9% 775.000 Library Materials 7,261.02 7,535.09 7,056.64 7,500.00 7,500.00 5,501.92 73.4% 810.000 Cap Outlay Building 2,000.00 2,000.00 - 810.100 Cap Outlay Improvements - - 840.000 Repair & Maintenance 1,339.79 1,394.14 984.38 1,000.00 1,000.00 999.30 99.9% 840.050 Snow Removal & Lawn Care 980.16 980.16 980.16 1,200.00 1,200.00 735.12 61.3% 900.000 Programs - adult 85.44 517.92 461.29 600.00 600.00 597.96 99.7% 901.000 Programs - Youth 368.05 371.41 758.53 600.00 600.00 516.55 86.1% 940.000 Phone 1,210.67 552.15 1,102.86 1,137.00 1,137.00 937.02 82.4% 943.000 DTE - Fuel 823.52 655.31 694.55 827.00 827.00 660.48 79.9% 947.000 DTE - Electric 853.26 977.56 900.77 958.00 958.00 754.85 78.8% 949.000 Ypsilanti Comm Utilities Auth 72.61 66.13 84.21 87.00 87.00 63.54 73.0%

Total 152,910.89 152,313.43 152,354.33 154,027.00 154,027.00 123,836.45 80.4% Ypsilanti District Library General Fund Period Ending 9/30/2018 (83.3% of Year)

FY 17-18 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-2018 amended YTD 9/30/18 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET Budget ACTUAL BUDGET DEPT 500 WHITTAKER RD 702.000 Salaries 675,540.32 691,546.62 696,324.55 678,345.00 678,345.00 571,281.83 84.2% 702.800 Salaries-Pages 33,889.58 32,316.80 34,074.19 45,400.00 45,400.00 32,330.93 71.2% 771.000 Adult Books 68,623.73 69,598.87 62,753.52 63,000.00 63,000.00 46,101.50 73.2% 771.050 Yoder Memorial ------NA 772.000 Youth Books 34,222.08 32,963.64 32,889.61 33,700.00 33,700.00 23,121.96 68.6% 776.000 Periodicals - Adult 6,257.96 3,798.56 5,399.33 5,500.00 5,500.00 5,784.44 105.2% 776.050 Periodicals - Youth 911.20 699.92 847.92 900.00 900.00 851.91 94.7% 778.000 Adult Audio/Visual 25,900.01 26,755.61 26,118.99 27,000.00 27,000.00 17,703.99 65.6% 779.000 Youth Audio/Visual 13,168.93 11,622.47 9,328.01 10,300.00 10,300.00 5,413.14 52.6% 810.000 Cap Outlay Building 1,000.00 1,000.00 - 0.0% 810.100 Cap Outlay Improvements - - - 0.0% 840.000 Repair & Maintenance - Building 52,725.76 51,891.72 19,383.67 17,000.00 17,000.00 19,086.19 112.3% 840.025 Campbell Maint Contract 42,979.00 42,979.00 42,979.00 42,979.00 100.0% 840.050 Snow Removal/Lawn Care 24,340.00 19,843.78 21,447.65 21,810.00 21,810.00 11,431.33 52.4% 900.000 Programs - Adult 2,991.36 3,183.25 2,807.60 4,200.00 4,200.00 2,047.34 48.7% 901.000 Programs - Youth 4,606.83 5,284.31 4,705.39 5,200.00 5,200.00 3,801.73 73.1% 903.000 Equipment Maintenance 1,134.75 1,119.16 - 1,500.00 1,500.00 82.98 5.5% 940.000 Phone 6,676.26 5,290.78 8,490.03 9,093.00 9,093.00 7,445.05 81.9% 943.000 DTE - Fuel 32,975.30 25,436.79 26,167.88 31,164.00 31,164.00 24,234.10 77.8% 947.000 DTE - Electric 93,198.24 99,973.15 100,296.77 106,005.00 106,005.00 76,658.13 72.3% 949.000 Ypsilanti Comm Utilities Auth 3,627.25 3,486.22 5,224.80 4,329.00 4,329.00 4,077.13 94.2% 980.000 Professional/Contractual - - - - - NA Total 1,080,789.56 1,084,811.65 1,099,238.91 1,108,425.00 1,108,425.00 894,432.68 80.7%

Dept 600 Donations Revenue: Total Donated revenue 68,687.60 59,469.64 56,523.34 57,850.76 NA

Expenditures: Total 65,394.81 44,620.51 53,483.34 37,384.73 NA Dept 700 Grants Revenue Total Revenue 19,980.00 33,614.21 32,089.00 16,914.00 NA Expenditures Total cost 19,006.74 25,594.64 27,778.17 10,489.11 NA Total Net -- restricted for future 973.26 8,019.57 4,310.83 6,424.89 NA IMPROVEMENTS 685.000 Sale of assets 979.06 - NA 810.100 Approved projects-Improvements fund 850.100 Technology improvements NA Total - - 979.06 - NA Total Revenue 3,673,512.26 3,781,499.96 3,811,789.83 3,798,614.00 3,823,567.00 3,204,934.17 Total Expenditures 3,837,405.72 3,703,288.01 3,852,319.36 3,965,417.00 3,982,058.00 3,249,618.44 81.6% Net Revenue Over Expenditures (163,893.46) 78,211.95 (40,529.53) (166,803.00) (158,491.00) (44,684.27) Fund Balance Beginning of Year 2,403,879.00 2,239,985.54 2,318,197.49 2,278,647.02 2,278,647.02 2,278,647.02 Ending Fund Balance 2,239,985.54 2,318,197.49 2,278,647.02 2,111,844.02 2,120,156.02 2,233,962.75 Ypsilanti District Library Balance Sheet September 30, 2018 Debt Service Fund

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL FYTD 9/30/18 Assets: Cash 1,131,102 856,860 1,225,052 1,232,141 994,885 590,148 Receivables 326,861 602,228 265,327 228,588 475,134 358,556 Total Assets 1,457,963 1,459,088 1,490,379 1,460,729 1,470,019 948,704

Liabilities 47,773 58,557 58,413 26,102 34,501 34,501

Fund Balance Designated: MTT Settlement 10,000 14,000 15,000 15,000 9,500 10,000 Unreserved 1,400,190 1,386,531 1,416,966 1,419,627 1,426,018 904,203 Total Liabilities & Fund Balance 1,457,963 1,459,088 1,490,379 1,460,729 1,470,019 948,704 Ypsilanti District Library Debt Service Fund Period Ending 9/30/2018 (83.3% of Year)

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 BUDGET YTD 9/30/18 REMAINING YTD AS A % ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 17--18** ACTUAL BUDGET OF BUDGET Revenue 425.000 City of Ypsilanti Tax Levy 260,105 274,779 282,263 269,995 269,051 267,068 338,191 (71,123) 126.6% 440.000 Ypsilanti Township Tax Levy 1,066,288 1,011,034 1,036,502 1,011,752 1,015,107 1,045,300 395,231 650,069 37.8% 688.000 Interest 1,417 286 192 489 794 500 952 (452) 190.5% 425.075 PPT Reimbursement 6,480 - 1,500

Total 1,327,810 1,286,099 1,318,957 1,288,715 1,284,952 1,314,368 734,374 578,494 55.9%

Expenditures 702.150 Bank Fees 225 263 300 300 50 500 239 261 47.8% 980.000 Professional/Contractual 400 - 900 1,000 300 1,000 1,250 991.000 Debt Retirement Principal 990,000 1,030,000 1,070,000 1,115,000 1,160,000 1,205,000 1,205,000 - 100.0% 982.000 MTT Chargeback-City of Ypsilanti 4,521 789 4,292 470 594 7,500 - 7,500 0.0% 983.000 MTT Chargeback-Ypsilanti Townsh 17,586 11,906 1,230 2,184 1,514 2,500 - 2,500 0.0% 995.000 Debt Retirement Interest 293,200 252,800 210,800 167,100 121,600 74,300 49,200 25,100 66.2% TOTAL 1,305,932 1,295,757 1,287,522 1,286,055 1,284,058 1,290,800 1,255,689 35,361 94.6%

Total Revenue Over Expenditures 21,877 (9,659) 31,435 2,661 893 23,568 (521,315) 544,883 Beginning Fund Balance 1,131,102 1,152,979 1,143,320 1,174,756 1,177,416 1,435,518 1,435,518 1,143,320

Ending Fund Balance 1,152,979 1,143,320 1,174,756 1,177,416 1,178,309 1,459,086 914,203 1,688,203 Ypsilanti District Library Balance Sheet September 30, 2018 Capital Asset Replacement Fund

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL FYTD 9/30/18 Assets: Cash 900,000 900,000 611,746 594,787 417,120 399,522 Total Assets 900,000 900,000 611,746 594,787 417,120 399,522

Liabilities ------

Fund Balance 900,000 900,000 611,746 594,787 417,120 399,522 Total Liabilities & Fund Balance 900,000 900,000 611,746 594,787 417,120 399,522 Check Register Report

Date: 10/17/2018 Time: 1:21 pm Ypsilanti District Library BANK: ANN ARBOR Page: 1 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

ANN ARBOR Checks 70138 09/06/2018Printed 0000000025 AFLAC #19 & #20 payments 208.48 70139 09/06/2018Printed AK AK LAWNCARE MA 6 of 8 payments 530.00 70140 09/06/2018Printed AASO ANN ARBOR SYMPHONY October 2018 kinderconcerts 300.00 ORCHESTRA 70141 09/06/2018Printed A2Y ANN ARBOR-YPSILANTI Impact 2018 workshop 130.00 70142 09/06/2018Printed DELANEY BRIAN DELANEY ENTERPRISESbirthday bash 9/8/18 450.00 70143 09/06/2018Printed HGDJ HENRY G. DAVIS JR. 9/7/18 first friday summer con 650.00 70144 09/06/2018Printed 0000000398 DISCOUNT SCHOOL SUPPLY whit-youth supplies 37.49 70145 09/06/2018Printed DTE ENERGYDTE ENERGY Whit 7/25-8/22/18 service 10,684.22 70146 09/06/2018Printed DTE ENERGYDTE ENERGY MA7/31-8/28/18 service 1,653.71 70147 09/06/2018Printed FIND FINDAWAY WORLD, LLC betty before x-gen 179.96 70148 09/06/2018Printed FST FIRST BOOK Prime Time 692.63 70149 09/06/2018Printed FORE FOREST Great American Read 29.44 70150 09/06/2018Printed FSCS FOSTER,SWIFT,COLLINS&SMITjuly 2018 service 180.00 H,PC 70151 09/06/2018Printed FRL FRUGE RECORDS, LLC take note 11/18/18 Raisin Pick 600.00 70152 09/06/2018Printed GALEGRP GALE-CENGAGE LEARNING lost queen of crocker 47.23 70153 09/06/2018Printed GENESEE GENESEE DISTRICT LIBRARY lost ILL-Tiberius 21.00 70154 09/06/2018Printed GIC GO ICE CREAM 150 birthday bash 9/8/18 300.00 70155 09/06/2018Printed GORDON GORDON FOOD SERVICE, INC.birthday bash supplies 274.38 70156 09/06/2018Printed JENHAN JENNIFER HANNIBAL dry ice summer read kickoff 34.38 70157 09/06/2018Printed JOCO JOHNSON CONTROLS MAextinguishers 5/1/18-4/30/21 687.00 70158 09/06/2018Printed PK PAUL KELLER Take Note 12/2/18 1,700.00 70159 09/06/2018Printed LCL LENAWEE DISTRICT LIBRARY lost-Ill luck charm 7.99 70160 09/06/2018Printed MICHLIB MICHIGAN LIBRARY workshops/membership dues 1,645.00 ASSOCIATION 70161 09/06/2018Printed MICHLIB MICHIGAN LIBRARY Winborn partial renewal 50.00 ASSOCIATION 70163 09/06/2018Printed MIDWESTTAPMIDWEST TAPE shameless-7th season 363.31 70164 09/06/2018Printed OV OVERDRIVE, INC. 8/31/18 invoice 1,791.04 70165 09/06/2018Printed PATR PATRON ACCOUNT return-STEM play 23.95 70166 09/06/2018Printed PJBB PEACE JUBILEE BRASS BAND 150 birthday bash 9/8/18 500.00 70167 09/06/2018Printed QM Q+M loop fall issue 2018 1,650.00 70168 09/06/2018Printed REJIG REJIQUAR INC. bead flower supplies 168.00 70169 09/06/2018Printed RTDE RUFUS THE DUFUS 150 birthday bash 9/8/18 250.00 ENTERTAINMENT 70170 09/06/2018Printed SANG SANGEET U.S.A. take note 10/14/18 500.00 70171 09/06/2018Printed 0000000443 SHERWIN-WILLIAMS ted x letters 40.34 70172 09/06/2018Printed SD SIRSIDYNIX BLUEcloud annual subscription 9,030.00 70173 09/06/2018Printed STAPAD STAPLES ADVANTAGE statement 8/25/18 243.45 70174 09/06/2018Printed SSBY STAR STUDIO BY ANGEL LLC 150 birthday bash 9/8/18 200.00 70175 09/06/2018Printed SATEOFMICHSTATE OF MICHIGAN Flex Plate renewal 171.00 70176 09/06/2018Printed TUT TUTOR.COM 8/15/18-8/14/19 service 2,550.00 70177 09/06/2018Printed U ULINE tape dispenser-better world bo 51.25 70178 09/06/2018Printed 0000000030 VISION SERVICE PLAN - MI september 2018 724.00 70179 09/06/2018Printed A4 WASTE MANAGEMENT OF Whit 9/18 service 525.37 MICHIGAN 70180 09/06/2018Printed KAWILL KATHERINE WILLSON 9/30/18 lecture-influenza pand 115.00 70181 09/06/2018Printed 0000000021 Y C U A MA 7/25-8/21/18 service 1,245.21 70182 09/17/2018Printed ALER ALERUS FINANCIAL YDL emply 8/2018 contribution 14,284.21 70183 09/17/2018Printed AES ALLIED EAGLE SUPPLY CO multifold towel/kitchen towel 422.98 70184 09/17/2018Printed AVPRO THE AV PRO, LLC 50 % 2018 TEDx 1,725.00 70185 09/17/2018Printed LOR BAKER & TAYLOR statement 8/31/18 477.95 70186 09/17/2018Printed BTE BAKER & TAYLOR statement 8/31/18 333.86 ENTERTAINMENT 70187 09/17/2018Printed BAKTAY BAKER & TAYLOR, INC. statement 8/31/18 394.93 70188 09/17/2018Printed B55553 BAKER & TAYLOR, INC. 405555statement 8/31/18 181.88 70189 09/17/2018Printed 0000573063 BAKER & TAYLOR, INC. 573063statement 8/31/18 5,327.58 70190 09/17/2018Printed 0000573097 BAKER & TAYLOR, INC. 573097statement 8/31/18 2,691.47 70191 09/17/2018Printed 0000573121 BAKER & TAYLOR, INC. 573121statement 8/31/18 2,858.13 Check Register Report

Date: 10/17/2018 Time: 1:21 pm Ypsilanti District Library BANK: ANN ARBOR Page: 2 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

ANN ARBOR Checks 70192 09/17/2018Printed 0000573766 BAKER & TAYLOR, INC. 573766statement 8/31/18 961.26 70193 09/17/2018Printed BAA BANK OF ANN ARBOR closing 8/31/18 #5384 431.45 70194 09/17/2018Printed BAA BANK OF ANN ARBOR closing 8/31/18 #5906 1,227.59 70196 09/17/2018Printed BAA BANK OF ANN ARBOR closing 8/31/18 #4125 2,100.02 70197 09/17/2018Printed BASIC BASIC 9/2018 admin fee 55.30 70198 09/17/2018Printed BENCH BENCHMARK DESIGN STUDIO 150 birthday bash-banner/postc 540.00 70199 09/17/2018Printed BA BLACKSTONE PUBLISHING feared/unhinged/texas ranger 162.71 70200 09/17/2018Printed BCN BLUE CARE NETWORK OF MI 10/1-10/31/18 coverage 37,131.58 70201 09/17/2018Printed A15 BP PRODUCTS OF NORTH 8/6-9/5/18 billing period 420.62 AMERICA 70202 09/17/2018Printed CAMPINC CAMPBELL, INC 9/1/18-11/30/18 MA coverage 15,185.00 70203 09/17/2018Printed CTS CHARTER TOWNSHIP OF August 2018 fuel/elec 97.15 SUPERIOR 70204 09/17/2018Printed CTS CHARTER TOWNSHIP OF August 2018 grounds 81.68 SUPERIOR 70205 09/17/2018Printed 0000000017 CHARTER TOWNSHIP OF sum/wint tax K-99-931-280-01 20.36 YPSILANTI 70206 09/17/2018Printed CIT CIT TECHNOLOGY FIN SERV 2018 property tax/ due 9/29/18 2,151.60 INC. 70207 09/17/2018Printed CLHI CLARK HILL august 2018 services 1,029.00 70208 09/17/2018Printed 0000000037 CONGDON'S ACE HARDWARE closing 8/31/18 23.46 70209 09/17/2018Printed 0000000039 DEMCO, INC. book easels-Mich Ave 63.71 70210 09/17/2018Printed 0000000094 PAULA DRUMMOND birthday bash/GAR apples 126.00 70211 09/17/2018Printed DTE ENERGYDTE ENERGY whit street lamp 8/1-8/31/18 35.22 70212 09/17/2018Printed GREFOU GREGORY FOURNIER 10/2/18 Ypsi Depost Murder Mys 75.00 70213 09/17/2018Printed GORDON GORDON FOOD SERVICE, INC.general supplies 34.45 70214 09/17/2018Printed MAIL MAILFINANCE 237.00 70215 09/17/2018Printed MANN JAMES MANN birthday bash 9/8/18 tour 100.00 70216 09/17/2018Printed MBM MBM TECHNOLOGY Sup 7/29-8/28/18 1,335.83 SOLUTIONS 70217 09/17/2018Printed MIDWESTTAPMIDWEST TAPE 96390134/96390167/96389539 2,567.46 70218 09/17/2018Printed MIDWESTTAPMIDWEST TAPE Hoopla August 2018 4,826.21 70219 09/17/2018Printed OCLC OCLC INC. due date 10/15/2018 451.90 70220 09/17/2018Printed PATR PATRON ACCOUNT Return-Philadelphia DVD 19.98 70221 09/17/2018Printed BP BRADLEY PERKINS 2018 TEDx deposit 500.00 70222 09/17/2018Printed PP PROGRESSIVE PRINTING tax millage flyers/bookmarks 1,484.00 70223 09/17/2018Printed 0000000048 RECORDED BOOKS depth of winter 69.97 70224 09/17/2018Printed SAPR SAFE PROVISIONS 8/13-8/31/18 service 1,456.00 70225 09/17/2018Printed 0000000203 SCHOLASTIC INC. YPSI mich ave summ read 151.61 70226 09/17/2018Printed MATSIE MATTHEW SIEGFRIED birthday bash 9/8/18 tour 100.00 70227 09/17/2018Printed AMAZ SYNCB AMAZON statement 8/10/18 1,103.96 70228 09/17/2018Printed UMSI UNIQUE MANAGEMENT august 2018 placements 742.85 SERVICES, 70229 09/17/2018Printed WCROD WASHTENAW COUNTY 8/2018 mmt/stc invoice 32.08 70230 09/27/2018Printed ADT ADT SECURITY SERVICES, INC10/1/18-12/31/18 sup monitorin 153.45 70231 09/27/2018Printed AES ALLIED EAGLE SUPPLY CO latexglove/2ply 231.56 70232 09/27/2018Printed 0000573139 BAKER & TAYLOR, INC. 573139statement 8/31/18 1,930.95 70233 09/27/2018Printed BA BLACKSTONE PUBLISHING fear 47.89 70234 09/27/2018Printed PHBO PHILLIP BOST 10/5/18 MA first friday 150.00 70235 09/27/2018Printed JCARY JAMES CAREY 6/8-9/21/18 service 1,420.00 70236 09/27/2018Printed 0000000567 CENTER POINT PUBLISHING flying at night 409.86 70237 09/27/2018Printed COL COLIBRI SYSTEMS NORTH standard new - 400 399.60 AMERICA 70238 09/27/2018Printed 0000000183 CUMMINS BRIDGEWAY,LLC batteries/oil/converter 1,795.19 70239 09/27/2018Printed 0000000027 DELTA DENTAL PLAN OF 10/1-10/31/18 coverage 3,043.39 MICHIGAN 70240 09/27/2018Printed FSCS FOSTER,SWIFT,COLLINS&SMITAugust 2018 service 220.00 H,PC 70241 09/27/2018Printed GALEGRP GALE-CENGAGE LEARNING subway girls 94.46 70242 09/27/2018Printed GORDON GORDON FOOD SERVICE, INC.MA youth 122.38 Check Register Report

Date: 10/17/2018 Time: 1:21 pm Ypsilanti District Library BANK: ANN ARBOR Page: 3 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

ANN ARBOR Checks 70243 09/27/2018Printed HOME HOME DEPOT CREDIT statement 9/13/18 101.21 SERVICES 70244 09/27/2018Printed SAHU SARA HURT 10/6/18 Lego workshop 50.00 70245 09/27/2018Printed CLKI CLAUDIA KIMBLE 9/8/18 birtth bash face painti 150.00 70246 09/27/2018Printed KILA KIMBERLY LAUGHTON 10/16/18-Intro to Quick Books 200.00 70247 09/27/2018Printed LINC_NAT LINCOLN NATIONAL LIFE 10/1-10/31/18 coverage 1,343.60 70248 09/27/2018Printed MEF MEDIA EDUCATION 183-p-dvd 77.50 FOUNDATION 70249 09/27/2018Printed AFSCME MICHIGAN AFSCME deducted 9/6/18 690.55 70250 09/27/2018Printed DAMI DARRYL MICKENS tai chi workshop 200.00 70251 09/27/2018Printed MIDWESTTAPMIDWEST TAPE killing of a scared deer 14.99 70252 09/27/2018Printed PATR PATRON ACCOUNT return-Eagles 27.07 70253 09/27/2018Printed PRH PENGUIN RANDOM HOUSE LLCgolden tower 41.25 70254 09/27/2018Printed 0000000048 RECORDED BOOKS christmas cake murder 51.07 70255 09/27/2018Printed ALR ANITA RICH 2 of 2 pay LNGO Creative Aging 200.00 70256 09/27/2018Printed ALR ANITA RICH 1 of 2 pay LNGO Creative Aging 200.00 70257 09/27/2018Printed SCHLIB SCHOLASTIC LIBRARY bangladesh/ethiopia 304.20 PUBLISHING 70258 09/27/2018Printed JRS JONATHON SUTHERLAND TALK-eval services 7,800.00 70259 09/27/2018Printed CHTA CHRISTINE TANNER 2 of 2 pay LNGO Creative Aging 300.00 70260 09/27/2018Printed CHTA CHRISTINE TANNER 1 of 2 pay LNGO Creative Aging 300.00 70261 09/27/2018Printed TDSM TDS 9/22-10/21/18 service 1,220.95 70262 09/27/2018Printed JE JAMES E. TOLBERT whit & Mich Ave 412.50 70263 09/27/2018Printed VERIZON VERIZON WIRELESS 8/10-9/9/18 service 494.50 70264 09/27/2018Printed 0000000030 VISION SERVICE PLAN - MI october 2018 724.00 70265 09/27/2018Printed WCROD WASHTENAW COUNTY 7/18 board review 96.67 70266 09/27/2018Printed YPSIDEBT YPSILANTI DISTRICT LIBRARY DFS payment 400,000.00 Total Checks: 127 Checks Total (excluding void checks): 572,083.62

Total Payments: 127 Bank Total (excluding void checks): 572,083.62

Total Payments: 127 Grand Total (excluding void checks): 572,083.62

Communications Meet the Candidates for the Library Board of Trustees

ypsilibrary.org/2018/10/meet-the-candidates-for-the-library-board-of-trustees

October 11, 2018

The Ypsilanti District Library has 5 library board candidates for the election on Tuesday, November 6. Read about who they are, and how they want to improve the library.

The information listed here is provided by the candidates and appears on Vote411, a project of the League of Women Voters, a national nonprofit dedicated to voter education. YDL is sharing this information so that voters may be better informed, and does not endorse or promote any candidate. See more election and voting information.

Patricia J. Horne McGee Incumbent Nonpartisan candidate

Retired Biographical Information Campaign Phone: (734) 482-0951

Email: [email protected]

Number of years as resident: Lifetime, 70

What in your education and experience make you the best qualified candidate for this position? Patricia J. Horne McGee: I have been a user of the library and a supporter of the library and recognize the importance of a vibrant and dynamic library for the sustainability of a solid community for all residents. As a licensed social worker, (MSW) I am aware of the importance of the library to the entire community, especially many who do not have easy access to the internet. This includes students who use the library for completion of home work and connecting with other resources. For 25 years I served with low income families and their preschoolers (MA child development and Family life).. I have also been a tenured professor of social work and child development. In all areas I was clearly aware of the significance of the library in the growth of children and their families as well as college students. All of my preschoolers had library cards and frequently visited the library, either on site or through the book mobile. Because of this entree, many of their parents also used the facility, often. What are your goals should you be elected and how will you work to accomplish them with current resources? Patricia J. Horne McGee: My goal is to keep or expand the library availability and accessibility to all. And to insure it’s relevance in programming and materials for the citizens of the district.

1/7 What is the greatest challenge facing the library today? Patricia J. Horne McGee: Maintaining resources and relevance in the face of shrinking resources. In an age where more and more information is found online, how does a library stay relevant? Patricia J. Horne McGee: The library remains relevant through acting on the feedback from the larger population, including those who are not regular library users, building programs to proactively respond to the needs of seniors, children and all in between; being attentive to the ethnic, religious, age and gender diversity in the service area and being responsive to the needs of them all in a non patronizing way. The library remains relevant by planning strategically with timely input from all of the stakeholders, and remembering that a large portion of our service area still may not have on line access. Kristy Cooper Nonpartisan candidate

Information Services Librarian, Canton Public Library Biographical Information Campaign Phone: (734) 218-5887

Email: [email protected]

Website: http://www.facebook.com/kristylibrary

Number of years as resident: 12

What in your education and experience make you the best qualified candidate for this position? Kristy Cooper: I have an MSI from the University of Michigan (2006), and an MBA in non-profit management from Eastern Michigan University. I have played almost every role there is in public library work: Reference, shelving, policy development, IT support, web development, marketing, communications, budget preparation, community engagement, collection development, strategic planning, and shift supervision. I’m Level 1 certified by the Library of Michigan and have worked as a librarian at the Wayne Public Library, the William P. Faust Public Library, and now the Canton Public Library. Additionally, I’m a member of the American Library Association and the Michigan Library Association. What are your goals should you be elected and how will you work to accomplish them with current resources? Kristy Cooper: I would like to see our library system abolish fines. Fines stop folks living in precarity, who need the library the most, from accessing it’s resources. To clarify, this doesn’t mean removing all fines for damaged or lost materials, but waiving fines for overdue materials. The financial burden of these kinds of barriers keep people from coming back to use the library. Others under-utilize the library because of the fear of fines. As a librarian, I’ve watched too many parents tell their children they cannot check out books because they’re afraid of losing or damaging them and no longer being able to use the rest of the library’s 2/7 resources. Access to pleasure reading is critical for becoming a successful lifelong reader and a fully engaged citizen. Fine abolition has been successfully implemented at a number of major library systems, so there are several thoughtful templates we can utilize to implement this kind of fine forgiveness program in our own community. What is the greatest challenge facing the library today? Kristy Cooper: The greatest challenge facing YDL is the upcoming millage vote which will give the library the budget necessary to operate a new full service branch in Superior Township. It’s important that Ypsilanti (city and township) residents know that a “yes” vote will not increase their taxes (in fact, they’ll actually decrease)! In an age where more and more information is found online, how does a library stay relevant? Kristy Cooper: Libraries stay relevant by continuing to evolve and adapt, which most are doing by providing digital formats (like ebooks and audiobooks) for patrons, acting as a community hub, bridging the digital divide, promoting early literacy, providing technology instruction, helping students learn how to accurately source information they find online, and expanding services that help the most vulnerable populations that need libraries more than ever right now. Gordon Kangas Nonpartisan candidate

Attorney Biographical Information Website: http://www.KangasForTrustee.com

Email: [email protected]

Number of years as resident: 6

What in your education and experience make you the best qualified candidate for this position? Gordon Kangas: In some ways, the process of my education, rather than my education itself, is what well prepared me to be a library trustee. I received my entire education in our area. I worked to support myself through four years at Eastern Michigan University and by the time I started law school at the University of Michigan, I was married with a child, mortgage, and plenty of bills. During school, the library was invaluable. Preparing for law school can costs thousands of dollars, but I did it for free with library materials. When I needed a quiet place to study, the library was a solace. And when I wanted to learn a new skill for a better job, I taught myself with resources from the library. I understand how a library can change a life because it has for me. Whether residents want to pursue formal higher education, learn a new skill-set, or simply enrich their lives, the library is there for them. I believe my experience will be helpful in ensuring the library’s fidelity to that mission. What are your goals should you be elected and how will you work to accomplish them with current resources?

3/7 Gordon Kangas: I have three primary goals. The first is to expand awareness. Sadly, most residents do not currently use library resources. Happily, spreading the word is something we can do by simply talking with each other more. If elected, I’m committed to meeting with community groups to build better connections and awareness. Second, I want to find better ways to help residents educate themselves. Existing resources make it possible for a teenager to teach herself how to build websites or an adult to learn how to start a small business mid-career. But they may need help navigating those resources. Through nearly costless partnerships with the area universities and businesses we can give people better direction to achieve their goals. Third, I want to get the library on solid financial footing. We have a well-managed library, but funding shortfalls have put it on thin financial ice. I’ll make judicious decisions to keep the library’s finances sound while still serving its core mission. What is the greatest challenge facing the library today? Gordon Kangas: The greatest current challenge is getting people to understand the value the library provides. When people don’t understand how an institution is contributing to their community, it becomes easy to let the institution fall into disarray, lose its way, or disband altogether. I believe our community cherishes the library; the community’s historic participation and support bear that out. But we cannot always control the future. I believe it is imperative that more people begin to see what the library can contribute to their own lives and what it is already contributing to their neighbors’ lives. If we don’t expand awareness and utilization of the library, we face two risks. First, a future financial downturn could mean reprioritizing one of the most essential resources in hard times. Second, with fewer voices and users, the library can lose its way in determining what resources are truly the best ones to prioritize in offering to residents. I’m confident we’ll meet the challenge. In an age where more and more information is found online, how does a library stay relevant? Gordon Kangas: Libraries continue to serve the same function now that they always have: connecting people with life-enriching resources. Traditionally, that was done exclusively through books. Now, the internet provides more options to people, and with greater ease. But the function remains. Far from making libraries irrelevant, the proliferation of online materials gives libraries a freer hand and a new opportunity. As information becomes free on the internet, the library can spend less on maintaining large, physical collections and more on broadening community access to the internet and the resources themselves. The books aren’t going anywhere of course, but the library can shift its focus to being a curator of information. The irony of free and abundant materials is that they make it more difficult to find the quality materials you’re looking for. The library, and its staff, can serve as ready and able assistants in those searches. Bethany Kennedy Nonpartisan Candidate

Librarian, Director of Access Services, WCC Bailey Library Biographical Information Website: http://www.facebook.com/bkennedy48197

4/7 Email: [email protected]

Number of years as resident: 25

What in your education and experience make you the best qualified candidate for this position? Bethany Kennedy: I received my Masters in Library and Information Science from Wayne State University in 2005 and have 13 years of library administrative experience. Currently I serve the local community as the Director of Access Services at the Bailey Library at Washtenaw Community College. I have lived in Ypsilanti for 25 years and am raising my family here. Through all of my years as a librarian I have been and continue to be committed to strengthening the bonds between all types of libraries and the community. In 2008 during the economic downturn I was a founding member of LibraryBiz Connect. This was a grassroots organization comprised of public and academic librarians working together with business support non-profit organizations committed to supporting economic development and growth for stronger communities. Our organization directed current and potential small business owners to the tools and resources already available in our communities. What are your goals should you be elected and how will you work to accomplish them with current resources? Bethany Kennedy: Every community is dynamic and unique. The Ypsilanti District Library covers two townships and a city. My first goal would be to actively listen and seek out the needs of the community to learn and make informed decisions. I will accomplish this by spending time at all the library branches, attending community events and honest conversations with community members. The Ypsilanti District Library already prioritizes community partnerships. I would support existing community partnerships and encourage forging new ones. In my current position I have cultivated a network of community contacts and will draw on the support of professional associations. What is the greatest challenge facing the library today? Bethany Kennedy: Public libraries are all working in a time when more people have access to information and technology while also competing for limited resources, budgets and time. But I believe the greatest challenge facing the Ypsilanti District Library is the same challenge facing our community. We are a community still in recovery from a significant economic trauma, in the midst of a population and industry shift. It is difficult to anticipate what the future of our community will look like, but working together can only make us stronger. In an age where more and more information is found online, how does a library stay relevant? Bethany Kennedy: I believe the keys to staying relevant are to develop healthy connections with local support organizations, embrace change, and always keep a focus on the needs of the community. More and more information is found online, but not all of our community has access to that information. Libraries are one of the few truly open, accessible public spaces available in our society. This is a precious resource available, and relevant, to all our residents. Theresa M. Maddix

5/7 Nonpartisan candidate

Web Project Manager, Michigan Medicine Biographical Information Campaign Phone: (734) 480-8205

Website: http://maddixforypsi.com

Email: [email protected]

Number of years as resident: 14

What in your education and experience make you the best qualified candidate for this position? Theresa M. Maddix: Let me begin by acknowledging the talent of my fellow candidates—Pat Horne-McGee, Bethany Kennedy, Gordon Kangas and Kristy Cooper. I bring to this position a master’s degree in Information from the University of Michigan School of Information and experience working in libraries and museums, including the Ann Arbor Hands-On Museum. Currently, I work at Michigan Medicine conducting user experience work to create the best possible websites at the 5th highest-ranked hospital system in the nation. My partners in website development are world class leaders in their fields and we work together to make sure that those seeking healthcare, education or research opportunities can find answers to their questions on the web. If elected, I will use the skills I’ve developed educationally and professionally to serve the library by carefully listening to constituents, studying the challenges the library faces and offering my assistance to a great local institution, the Ypsilanti District Library. What are your goals should you be elected and how will you work to accomplish them with current resources? Theresa M. Maddix: Timothy Healy, former head of the New York Public Library, said, “The most important asset of any library goes home at night – the library staff.” I have had the good fortune to meet Ypsilanti Library Director Lisa Hoenig and many members of her team and know firsthand that we can count ourselves fortunate to live in a district with such dedicated and passionate individuals working for us every day. If elected, I will work to support the ongoing work of the library as outlined in its 2017 strategic plan. A few specific areas of focus in the strategic plan include: – Maximizing the effects of library programs; – Improving the library’s fiscal health; and – Marketing the library more effectively. I also will schedule regular open meeting times to hear feedback and ideas from residents of the library service area that I can bring to the board and library employees. What is the greatest challenge facing the library today? Theresa M. Maddix: Our state is in the midst of a literacy crisis. Fewer than half of Michigan students in grades 3 to 8 demonstrate basic proficiency in reading (source: MI M-STEP data), and our 4th grade reading scores ranked poorly again this past year (35/50 states, source: NationsReportCard.gov). With literacy challenges it is natural to turn to the library for programs, extra support and resources to create better readers. The Ypsilanti District Library

6/7 has responded by acting as a vital supporter of reading and literacy, even despite 11 years of lower revenue for itself. To continue to provide its vigorous support of developing reading skills, the millage proposal will need to pass. If not, our children’s literacy will suffer. The Superior Township library building schedule will be postponed; the popular Lunch and Listen program for youth will be cut; digital literacy resources and technology will become outdated and insufficient; and the library will be open for fewer hours each week. In an age where more and more information is found online, how does a library stay relevant? Theresa M. Maddix: I think the brilliant author Neil Gaiman responded to this perfectly when he said, “Google can bring you back 100,000 answers, a librarian can bring you back the right one.” Two of Neil Gaiman’s books I particularly recommend are his more recent “American Gods” and the classic “The Graveyard Book.” These books along with so many treasures are available for free at the Ypsilanti District Library and not online. While there, I also recommend looking into books by some of my favorite mystery writers, the incomparable Louise Penny; the better than therapy Alexander McCall Smith and the best with multiple cups of tea, Elizabeth George.

7/7 The third annual TEDxYDL comes to Ypsilanti By LaDaisha Greeneld (http://www.easternecho.com/staff/ladaisha-greeneld) | 22 hours ago  (http://twitter.com/intent/tweet?url=http://www.easternecho.com/article/2018/10/the-third-annual- tedxydl-comes-to-ypsilanti&text=The third annual TEDxYDL comes to Ypsilanti )  (http://www.facebook.com/sharer.php?u=http://www.easternecho.com/article/2018/10/the-third- annual-tedxydl-comes-to-ypsilanti)  (https://plus.google.com/share?url=http://www.easternecho.com/article/2018/10/the-third-annual- tedxydl-comes-to-ypsilanti)  (mailto:?subject=The third annual TEDxYDL comes to Ypsilanti &body=Check out this article http://www.easternecho.com/article/2018/10/the-third-annual-tedxydl-comes-to-ypsilanti) The Ypsilanti District Library, also known as the YDL, brought the popular speech organization TED to Washtenaw County through TEDxYDL. On Thursday, Sept. 27, over 100 people attended the event at Riverside Art Center, to listen to inspiring stories and engage with others in their community. Over the summer, several Ypsi workers and habitants applied to share their thoughts and experiences under the theme, “mobility.” For its third year in a row, TEDxYDL featured eleven speakers with 8-10 minute talks on how to mobilize. This was also the first year that the event had a mostly female lineup of speakers and a female emcee, Yodit Mesfin Johnson, chief operating officer of NEW, an organization that helps local nonprofits thrive in Ann Arbor and Detroit. However, the lineup wasn’t expected to turn out that way. In response to the female majority of TEDxYDL, Gillian Ream Gainsley, director of communications and development at YDL said, “I don’t think that it functionally changed the show...but it just turned out that we had all women.” During the application process, organizers over the event found that women had top notch topics and public speaking experience. “With the comradery and support that women are having in the political climate now, along with the fact that women’s voices aren’t always trusted and heard,” Gainsley said, “having mostly women come, was wonderful and empowering to see.” The one man that was a speaker for TEDxYDL was Dan LaBruna, who discussed the future of autonomous vehicles for senior citizens and the disabled, after witnessing his grandfather spend the last years of his life in a wheelchair. LaBruna is also an engineering manager at M City. “We’ve always had mostly males, while also trying to balance it out. Our last two emcees were also male,” Gainsley said. The organizers of TEDx were very happy to host this event for its third year in a row. “This year, the venue changed, and it’s a real theatre [at Riverside] that gave gravitas and was a big, beautiful space,” Gainsley said. For 2018, speakers talked about many ways that people mobilize. Kelsey Kleimola discussed how she lives a normal life as a person in a wheelchair with cerebral palsy, and winning Ms.Wheel Michigan in 2014. President of the Latinx Student Association at Eastern Michigan University, Pamela Mercado Garcia, along with vice president Zereth Bustamente Luevano, shared the hardships of receiving an education in America as a Latinx person. Director of Ypsilanti Meals on Wheels, Alison Foreman, advised how the elderly navigate their communities through the #CAPABLE program. The nonprofit TED, is famous for presenting a diverse array of ideas in short, engaging speeches. The x represents the TED talks that are locally and independently organized, and the Ypsilanti District Library is teaming up with Engage @EMU and Riverside Art Center to bring TED to Ypsilanti. TED’s mission to spread ideas has reached millions of people both nationally and internationally. The organizers of TEDxYDL 2018 welcomed all members of Ypsilanti’s community to hear from their counterparts. TEDx not only aims to inform, but also entertain, persuade, and connect. In the past two years of TEDxYDL, movers and shakers of Washtenaw County discussed many fascinating topics from uniting a college campus after a hate crime, to the hot button issue of fake news in mainstream media. The event was free of charge and open to the public. Those who attended were welcomed to stay after the speeches to enjoy a free reception that included a cash bar. Guests also took home “swag bags” courtesy of the YDL, Riverside, and Engage @EMU. When asked what’s in store for future TEDx events, Gainsley said, “People really like this event...and it’s really fun to produce, so we’ll see what happens. We’d be happy to find other sponsors.” To find out more about TEDxYDL 2018, including the recorded event, visit TEDXYDL.com (http://tedxydl.com/).

0 Comments Eastern Echo 1 Login

 Recommend t Tweet f Share Sort by Best

Start the discussion…

LOG IN WITH OR SIGN UP WITH DISQUS ?

Name

Be the first to comment.

✉ Subscribe d Add Disqus to your siteAdd DisqusAdd  Disqus' Privacy PolicyPrivacy PolicyPrivacy 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018

Gina Thompson's dance students at TEDxYDL

Ypsilanti

SARAH RIGG | WEDNESDAY, OCTOBER 03, 2018 Here's what we saw, heard, and learned at TEDxYDL 2018

http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 1/7 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018

D Alison Foreman at TEDxYDL

The term "mobility" these days refers primarily to new transportation technologies. But the speakers at this year's TEDxYDL event used the theme of mobility as inspiration for presentations ranging from a talk on the global movement of musical styles to a slam poem delivered in the voice of Mother Nature.

On the evening of Sept. 27, 100 audience members attended the TEDx event organized by the Ypsilanti District Library (YDL) at Riverside Arts Center (RAC), 76 N. Huron St. in Ypsilanti. Members of the live audience were joined by about 300 more who livestreamed the event, one of thousands of independently-organized programs around the world licensed through TED. The nonprot organization is devoted to "Ideas Worth Spreading" in the form of short talks delivered by leading thinkers in various disciplines.

Emcee Yodit Mesn Johnson, chief operating ocer and VP of strategy at Nonprot Enterprise at Work (NEW), introduced 11 speakers who addressed the topic of mobility in a variety of ways, from vehicles and people in motion to nature and ideas in motion. Here's a rundown of what we heard from them. http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 2/7 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018

Vehicles in motion

Dan LaBruna, a University of Michigan (U-M) undergrad in computer science engineering and engineering manager at Mcity, U-M's urban testing grounds for autonomous vehicles, spoke on the topic of driverless cars and the natural human "thirst for growth and change."

LaBruna said autonomous vehicle technology has the potential to open up more experiences for people who have mobility challenges.

Uber, for instance, has been sued for not providing access to accessible vehicles. But what if Uber owned an entire eet of autonomous vehicles and mandated that a set number of those vehicles had to be accessible to disabled customers?

"This new technology is not just a gimmick," LaBruna said. "It can be a powerful tool to provide independence, mobility, and dignity like never before."

Zahra Bahrani Fard, a transformation systems analyst at the Ann Arbor-based Center for Automotive Research, gave a talk on "smart communities." She started by sharing her personal story of being late to an interview and missing out on a career opportunity due to a less-than-stellar experience with public transportation.

"My story is only one example of how lack of mobility takes away opportunities from us," she said.

Fard said changes in mobility technology must necessarily change the way we design communities.

"Cars are a major design consideration when planning cities today, but this needs to change," she said. With fewer cars on the road, less urban space needs to be dedicated to parking, freeing up urban areas for redevelopment that can "transform cities into more liveable, walkable, bikeable areas."

Nature in motion

Jamie Cornelius, assistant professor in Eastern Michigan University's (EMU) biology department, talked about how birds make migration decisions when they're stressed. She is interested in how animals deal with unpredictable resources and studies why http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 3/7 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018 birds make the decision to stay or go.

When a crossbill nch is stressed from lack of food and is placed near a well-fed bird, its stress hormone levels rise – but to a lower level than if it's paired with another food- insecure bird. This suggests that social cues tell bird populations whether they should stick around or migrate to nd a better food source. Cornelius said she's curious to know if these ndings might translate to human interactions.

"Maybe one day you'll need to make a decision and it may not be as much yours as you think," she says. "Who is your ock, and who will it impact if disaster strikes?"

Speaker Nathalie Estiverne referred to herself as a "competitive public speaker" and a slam poet. TEDxYDL organizer Gillian Ream Gainsley says Estiverne was chosen in part to highlight the event's partnership with Riverside and the blending of art and technology in the chosen talks.

"I am not a goddess. I am a queen, and you have tried to destroy my legacy," Estiverne said in a slam poem, personifying Mother Nature. "Ain't that like a black woman, to give and give and never receive, and still you treat me like a joke. Sweetie, I brought you into the world, and I can take you out if need be. I've been here long before you and will continue to be."

Ideas in motion

Victoria Shields, a doctoral student studying urban education at EMU, discussed how American music has mobilized geographically from West Africa to America and England, along with the social movements behind it.

Shields said scat singing, gospel, blues, soul, rock and roll, jazz, and hip-hop can all be "traced back to the mighty kingdoms of Africa." She said humanities courses would be more exciting if there were a class in every high school class in America that traced how West African music moved around the globe over the past 400 years.

"What will be the next style of music, the next style that brings us together?" she asks. "We need it now, need it today, more than ever."

Jacqueline Williams, co-founder and development director of the Michigan Prison Doula Initiative, discussed the physical and psychological challenges of a population that doesn't have many chances at mobility: incarcerated pregnant women. http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 4/7 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018

She noted that 4 percent of women entering the U.S. prison system are pregnant. Those women get little, if any, social support through pregnancy and no support for breastfeeding as their infants are taken away 24 hours after the birth. When a mother is incarcerated, entire families are often dissolved as children are dispersed into the foster care system.

Williams' nonprot is seeking an agreement with the Michigan Department of Corrections to provide prenatal and birthing care to women incarcerated in Michigan's only women's prison, Women's Huron Valley Correctional Facility in Pittseld Township.

People in motion

Kelsey Kleimola, Ms. Wheelchair Michigan 2014, shared her personal story of having cerebral palsy and feeling isolated and dependent because she couldn't drive her children to a park or meet a friend for lunch.

Winning the Ms. Michigan Wheelchair competition and coming in fourth runner-up in the national pageant widened her world and changed her life.

"With these new titles came a whole new set of friends and a whole new set of resources," she said. When she explained how isolated and depressed she'd become, her friends told her about paratransit options for people with disabilities in Ypsilanti.

"I could pick up my kids or go to a doctor's appointment on my own, or meet a friend at a restaurant," she said. "I no longer wonder how to access the community."

Alison Foreman, executive director of Ypsilanti Meals on Wheels, discussed how she discovered CAPABLE, a program started at John Hopkins University that helps senior citizens live independent lives in their homes and communities.

She shared a story of one of her clients being afraid of a fall in the shower and how installing simple assistive devices in his home opened up new possibilities for him. Once he felt more secure moving around his own home, he decided he was ready to get back out in the community, pursue physical therapy, and start meeting up with friends regularly again.

"As many of us get older, it seems the world closes in on us, but with the support of our community, we can make sure seniors are independent, capable, and mobile," she says. http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 5/7 10/3/2018 Here's what we saw, heard, and learned at TEDxYDL 2018

Two Latinx EMU students, Zereth Bustamante Luevano and Pamela Mercado Garcia, took on the topic of "American Education Through the Lens of Immigrant Latinx Children."

Luevano noted that one out of every four children is an immigrant or the U.S.-born child of immigrants, but "many schools are ill-equipped to meet their needs." She and Garcia told their personal stories of worrying about their immigration status in high school and whether they'd ever be able to pursue a college education.

Loyalty to family and fear of deportation often keep Latinx children from pursuing after- school activities, Luevano said.

"I lived in fear every day of someone nding out and me getting deported or my mom's job being raided by ICE," she said.

On the other hand, she noted that the struggles many immigrants face can lead to positive qualities, such as being "multilingual, culturally sensitive, and resilient."

Gina Danene Thompson, dance director of the Hockettes Synchronized Skating Team in Ann Arbor, spoke about the power of dance and included a demonstration with some of her students. Thompson said she looks at dance as a method for healing and transformation, both for the dancers and the audience.

"People come up to me and say that I made them laugh, or cry, or made them really think," she said. "It's very much a healing process for me to take a class or give a class."

She talked about how the emotional "language" of dance was codied in the time of Louis XIV and how it has changed since then, with dancers demonstrating dance moves that portray laughing, smiling, anxiety, dread, fear, familial love, and romantic love.

Thompson encouraged the audience to support dance, even if they are not dancers, whether by attending a dance performance or volunteering to sew costumes. In a world that tries to bring us down, she said dance can alleviate negative feelings and bring people together.

All 10 of the 2018 TEDxYDL talks will be professionally edited, and videos will appear on the event's website within the next two to three weeks.

http://www.secondwavemedia.com/concentrate/features/tedxydlrecap0474.aspx 6/7

Committee Reports

Director’s Report and attachments Library Director’s Report October 24, 2018

Election Preparation: Our voter education campaign for the Library millage request continues, with flyers, posters, bookmarks and staff answering patron questions in our buildings and at Outreach events. I spoke to the Sheriff’s office’s Community Engagement team on 10/1; they are distributing informational millage materials throughout the district as they go door to door in at-risk neighborhoods. A library millage flyer was included in Superior Scenes, the Township’s printed newsletter. I held three millage information sessions in early October, one at each library. We are about to mail an informational postcard to parents who live within the YCS district boundaries, and will send a similar piece home in backpack mail with Lincoln students.

Librarian Shoshanna Wechter worked with the League of Women Voters to coordinate three local candidate forums at Riverside Arts Center. These were very well-received and viewed heavily online.

Whittaker will serve as a polling place on Election Day.

Fundraising: The United Way Opportunity Grant which funded last year’s YCS benchmarking field trips was renewed for a second year. 8th and 10th grade field trips will be starting soon!

Personnel: • Interviews for Michigan Avenue’s Part-time Youth Services Paraprofessional vacancy are ongoing. • Six YDL staff members attended parts of the MLA Annual Conference in Novi October 17-19; I am looking forward to their reports! • Joy Cichewicz and I participated in an MCLS Community Engagement Summit in East Lansing on 9/27. This high-energy and inspiring day recharged our batteries, encouraging us to return to our Harwood work.

Programming: • The Family Read Track Meet at Frog Island Park on 10/13 was a ton of fun for staff and families alike. Everyone is excited for the announcement of Winter’s Family Read title. • TEDxYDL was fantastic! Exciting upcoming events include The Great American Read Finale on 10/23 and Halloween Downtown and Ypsi Glow on 10/26. Yours truly will represent YDL at a Trunk N Treat at Estabrook Elementary that evening. Come out and join us -- should be fun!

Technology: A digital display promoting library services and events was installed at Michigan Avenue this month. It looks great!

Side Notes: • Jodi Krahnke and I went to a meeting at the WISD to hear about the launch plans for a grant-funded program called Mom Power. We want to participate, but the millage results will determine at what level. • Julianne and I attended the A2Y Chamber’s Impact 2018 program at the Toyota Technical Center, titled “Our Mobility Future.” This was a fascinating interdisciplinary look at how driverless cars are expected to change the landscape. • We also toured the WCC Bailey Library on 10/17 and had a more in-depth discussion with their staff on possible collaborations. • TALK launched a year ago October 14th. See the attached report for an update; I will include a written summary of the one-year program evaluation next month. YDL Strategic Plan Progress Report: August-October 2018 Lisa Hoenig, YDL Director

1. Generate and support greater staff diversity A. Foster a workforce that reflects the community – New hiring practices are in place that focus on recruiting a more diverse staff. – Work group is researching best practices for an anonymous survey to collect staff diversity data B. Facilitate community dialogue that builds relationships with all neighborhoods and people of all ethnicities and races – YDL partnered with the League of Women Voters to present candidate forums for local races which generated great interest.

2. Maximize the effectiveness of Library programs A. Develop a community-needs-based program proposal and evaluation process – The Program proposal work group recruited small staff groups based on Early Literacy, School Age (K-8), Teen, Adult, and LNGO (55 years +) audiences. These sub-groups will meet 3 times/year to brainstorm ideas that fit our strategic plan goals and have measurable outcomes. B. Reorganize, rebrand, and reintroduce the summer reading program – The second year of The Summer Challenge solidified the brand. – New Gold Star Partners program (day camps, etc.) was a tremendous success. Staff will build on this next year. C. Become a valued contributor to economic development, especially small businesses – The Business and Economic Development work group will convene soon for the first time. Paula Drummond has been laying groundwork for development of YDL’s role in this area.

3. Improve the Library’s fiscal health A. Explore millage feasibility and voter education program – Election Day is about 2 weeks away! – Voter education efforts have included mailings, in-house flyers, bookmarks, posters, and information sessions. B. Expand fundraising capabilities – Considering 501(c)3 status for the Library. – Held 150th anniversary fundraising gala on June 8, 2018. C. Explore workflow opportunities and efficiencies – Blue Cloud Mobile library app launched. – Work group will next explore the feasibility of implementing a ticketing system for IT and Facilities requests.

4. Make the best use of Library facilities A. Conduct facilities and space utilization studies of Michigan Avenue and Whittaker Road branches – Space utilization study on hold until after millage results are known. B. Improve service to Superior Township – Design concepts for a new building complete; awaiting millage results to proceed. C. Maximize visibility and use of the bookmobile – Bookmobile began its school visits again and is sporting a “don’t forget to vote” message on its electronic display.

5. Market Library services more effectively A. Examine newsletter usage, format, content, and frequency – Fall issue of The Loop includes a special insert about the library millage as well as other election information. B. Improve internal communications – Internal Communications work group considering recommendations for further structuring and organizing the new Intranet. C. Rebrand, develop messaging, upgrade website, and improve wayfinding – YDL-branded pencils, stickers, and water bottles were distributed during Library Card Sign-Up Month in September. – Additional tablecloths and banner signage being acquired for better visibility at Outreach events.

TALK celebrated its first year anniversary on October 14th, 2018. As of that date TALK reached 995 children through our 766 subscribers. We have had 427 subscribers opt-out since our launch date of 10/14/17. We have had 61 subscribers age out of the program.

Progress in Timeline: • Partners continue to support TALK and distribute materials to families. • Received TALK: Text and Learn for Kindergarten One Year report from Sutherland Consulting, highlighting the results from surveys and interviews as well as the progress of the program. • Given user feedback, decided to promote events happening throughout the community more often as well as now promoting new library services. • Gathered positive feedback from our users on the fingerplay images created by Q&M. • Updated the homepage and about page of the website to better clarify the call to action and value of signing up. • Received additional booklists from partner librarians to share on the website. • Sent out a mailing to over 100 churches throughout Washtenaw County introducing them to TALK and providing them with promotional materials. • Partnered with Ready Rosie to send their video content to our users in year two. Program promotion since July: • 1 digital and 2 print billboards will be posted in Ypsilanti from September 10th through the middle of October. • New digital ads started August 20th and will run through October 15th on Facebook and Instagram. • Bus cards on AAATA are installed and will run through September and October. • Direct mail postcards will be sent out the week of October 22nd to 15,500 households in Washtenaw County.

*This data is taken from TALKPROGRAM and includes users who may not have completed the sign up process. Households reached by TALK

800 726 757 685 698 600 623 560 600 522 484 447 Households 400 354 246 200

0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

*This data is from ValidBirthdate and includes users who have successfully signed up. YDL Dashboards YDL Performance Dashboard - September 2018 % Change from Sep-17 Sep-18 last September 2017 2018 to date Circulation Whittaker Rd. 34,992 34,564 -1% 448,954 332,818 Michigan Ave. 10,768 10,274 -5% 136,735 96,769 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 1,755 1,578 -10% 21,100 14,188 Bookmobile (**off-road 1/1/17 - 1/23/17**) 1,730 1,224 -29% 22,190 14,735 eProducts 4,955 5,924 20% 56,642 52,854 TOTAL 54,200 53,564 -1% 685,621 511,364 Self Check-Items Whittaker Rd. 5,456 5,193 -5% 68,347 51,198 Michigan Ave. 1,725 672 -61% 20,259 9,223 TOTAL 7,181 5,865 -18% 88,606 60,421 New Cards Whittaker Rd. 228 316 39% 2,631 2,086 Michigan Ave. 112 122 9% 1,183 937 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 13 16 23% 139 163 Bookmobile (**off-road 1/1/17 - 1/23/17**) 7 7 0% 108 99 TOTAL 360 461 28% 4,061 3,285 Reference Whittaker Rd. 6,623 5,250 -21% 79,377 52,152 Michigan Ave. 4,564 4,313 -5% 56,889 40,065 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 821 729 -11% 9,018 6,278 Bookmobile (**off-road 1/1/17 - 1/23/17**) 211 139 -34% 2,515 1,793 TOTAL 12,219 10,431 -15% 147,799 100,288 Program Attendance Whittaker Rd. - Adult 202 168 -17% 2,564 2,104 Whittaker Rd. - Youth 868 1,017 17% 18,996 13,947 Michigan Ave. - Adult 386 196 -49% 2,573 1,883 Michigan Ave. - Youth 387 180 -53% 8,092 4,998 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 81 12 -85% 993 376 Bookmobile (**off-road 1/1/17 - 1/23/17**) 0 0 0% 9,091 6,805 Offsite 232 418 80% 4,410 3,433 General (150th Birthday Bash / TEDx) 0 1,016 0% 565 1,566 TOTAL 2,156 3,007 39% 47,284 35,112 Computer Usage - Sessions Whittaker Rd. 8,804 3,090 -65% 114,592 54,631 Michigan Ave. 9,480 3,578 -62% 114,432 55,467 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 1,086 408 -62% 11,341 5,819 Wireless 2,016 2,315 15% 25,508 21,197 TOTAL 21,386 9,391 -56% 265,873 137,114 Computer Usage - Hours Whittaker Rd. 8,358 2,678 -68% 112,200 55,848 Michigan Ave. 7,980 3,473 -56% 103,781 54,275 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 955 416 -56% 10,332 5,693 TOTAL 17,293 6,567 -62% 226,313 115,816 Door Count Whittaker Rd. 18,742 17,783 -5% 238,141 170,295 Michigan Ave. 9,581 9,844 3% 118,983 88,689 Superior (**Closed 1/9/17 - 1/22/17 renovation**) 1,973 2,267 15% 19,844 15,700 Bookmobile (**off-road 1/1/17 - 1/23/17**) 536 395 -26% 14,019 9,763 TOTAL 30,832 30,289 -2% 390,987 284,447 MELCAT Interlibrary Loans Loaned 1,014 1,010 0% 12,422 11,368 Borrowed 1,063 1,241 17% 13,751 11,088 Items Added to Collection Items Added 1,558 612 -61% 15,542 9,915 Ebooks/Eaudio added 549 537 -2% 6,726 5,139 Items Cataloged 584 451 -23% 6,280 4,728 Internet Usage Website - Overall 106,262 173,976 64% 1,496,475 1,619,958 Facebook,YDL (Total Reach) 1,055 434 -59% 395,430 126,198 YPSILANTI DISTRICT LIBRARY FUND DEVELOPMENT DASHBOARD October 2018

2014 2015 2016 2017 2018 2018 Strategy Actual Actual Actual Actual YTD Goal

Friends of YDL Annual Support $48,591 $46,316 $43,360 $36,050 $20,515 $36,000

Small Gifts/Memorials $780 $1,923 $953 $1,264 $443 $2,500 In Memory of Marcia Peters $525 $100 In Memory of Xavier Small $5,951 In Memory of Robert Warren $2,170 $50 In Memory of Ingrid Koch $1,011 Sub-total $780 $1,923 $6,904 $3,959 $1,604

Additional Fundraising Activities $4,500 Dining YDL $$ (Haab's) $213 $273 $294 $276 $306 Dining YDL $$ (Aubrees) $273 $307 Dining YDL $$ (Corner Brewery) $51 Annual Report Mailing $1,180 Dollars for DVD's $433 Trustee Party, Trustee John Barr Birthday 1-1-2018 $3,760 Trustee Party, Trustee John Barr-July 4th $4,725 $7,165 $3,421 $4,554 Trustee Party, Trustee Kay Williams,Oct 24th Treasure H $865 Trustee Party, Trustee Kimberly Grover-Dec. 2017 $1,466 $935 Additional Fundraising Activities $6,510 $8,904 $4,073 $6,945 $4,066

Annual Giving Campaign $6,483 $4,054 $3,582 $7,280 $200 $5,000 Stanley & Robin Mendenhall $1,000 John & Marlene Barr $1,000 $1,000 $1,000 $1,000 Sylvus Tarn $1,000 *$4582 designated Outreach Services [2016] $9,483 $5,054 $4,582 $8,280 $200

Gala 150 year anniversary $24,028 $40,000

Library Sustainers $2,000 Sylvus Tarn [designated MI Ave] $900 $1,000 $1,000 Hassan Mirshaw $750 Kay Williams (Designated YDL-Superior) $450 $500 $439 Beal Investment-TedX Sponsor $900 Gerry & Bert Kruse [designated adult fiction] $500 $750 $500 (Unsolicited Donations >$200) $700 $2,850 $1,000 $1,900 $1,439

Library Champions $4,000 Donald Schoolmaster, In memory of Jannette M. Gable $2,000 EMU (Sponsorship of TEDx Talk, 4/13/17) $7,161 $2,500 $3,000 Hyundia-Kia $1,000 The Mosaic Foundation [Annual Report mailing] $1,000 $1,000 $1,000 $1,000 Bank of Ann Arbor $1,500 (Unsolicited Donations>$1000) $23,661 $2,500 $3,500 $6,000 $0

YDL Endowment Fund $2,500 Dietmar Wagner $2,500 $1,500 $2,500 $2,500 $4,000 YDL (Yoder Fund Transfer) $3,252 Lucy Liggett $1,000 Virginia Young $5,000 Various Gifts to the Endowment $55 $2,285 $2,900 $5 $25 Sub-Total $2,555 $3,785 $10,400 $2,505 $8,277

Total Donations $94,266 $71,333 $73,819 $65,640 $36,101 $96,500 YPSILANTI DISTRICT LIBRARY FUND DEVELOPMENT DASHBOARD October 2018

2014 2015 2016 2017 2018 2018 Strategy Actual Actual Actual Actual YTD Goal

Grants $60,000 ALA-National Science Foundation, Discover Tech, Engineers $1,000 ALA-PBS Great American Reads series $2,000 ALSC Dia Turns 20 Mini Grant $2,000 Ann Arbor Farm & Garden $985 Downtown Association of Ypsilanti [Direct] $200 $1,700 Ezra Jack Keats Minigrant, EJK Foundation $500 Huron Valley Sunrise Lions Club $250 Kiwanis-Early Childhood Priority 1 Committee $1,225 $1,612 $1,600 $1,600 $1,080 MCACA-New Leaders Grant [Noise Permit] $2,000 $2,850 $3,200 $2,970 $2,800 MCACA-Ypsi Song Fest $5,250 $5,625 $8,156 MCLS-Harwood $690 MHC-Prime Time Family Reading $8,075 $3,000 $1,800 MHC-Ypsilanti African American Oral History Archive $24,350 NEH- Latino Americans: 500 Years of History $1,000 $3,000 NEH-Wild Land Exhibit Programming Grant $1,000 Teen Science Café Grant $3,000 Will Eisner Graphic Novel Grant $4,000 YACF Early Literacy Outreach $2,565 YACF Early Creative Youth Studio $3,000 YALSA/Best Buy Tech Grant $1,000 YALSA/Dollar General Literacy Foundation YALSA/DollarSummer Teen Intern Grant $1,000 $1,000 National Center for Family Learning $3,000 LSTA - Talk, Early Literacy Texting $71,650 $61,250 MHC-Arts & HumanitiesTouring Grant $324 YDL Endowment Fund Proceeds $2,121 $4,198 $5,210 $5,816 $6,335 Total Grants $17,421 $27,360 $57,956 $86,360 $78,265

Vehicle Donation Bank of Ann Arbor $2,000 $2,000 Gene Butman Ford $3,316 sub-total $5,316 $2,000

GRAND TOTALS $111,687 $98,692 $131,775 $157,316 $116,366 $156,500

Designated Fundraising to Date YDL - Superior Improvement - $2741 * Whittaker Rd Teen Area Improvement -$5,550

*$1050 remaining, expenditures =4500 ** LSTA - Talk, Early Literacy Texting 2019 grant amount is $42,100

Department Reports

Acquisitions Department/Assistant Director Board Report: October 2018

The Banned Books Week exhibit looked terrific in the community room. Because this is an annual event, we can add pieces to this exhibit each year, growing its impact and diversity.

The databases have been changed over on both the web site and the app to reflect the new MEL offerings. It will be interesting to compare statistics over the next year. While some of the databases are very similar in nature (encyclopedias), others are new offerings (such as the Hobbies & Crafts and Home Improvement Reference Center), which may bring in new patrons.

The Friends are looking forward to hosting other Friends from around the state on November 14 to share information and ideas about promoting their respective libraries. Clare Membiela, Library Law Consultant for the Library of Michigan, will talk about the importance of updating bylaws (our Friends did this just last year), and then the group will break into round table discussions about fundraising “beyond book sales,” recruiting new members, and more. I think it will be a very valuable day for everyone, and it is our pleasure to serve as host.

Lisa and I attended a very enlightening seminar hosted by the A2Y Chamber at the Toyota Research Center in Ann Arbor. Like our TED talk, the seminar was the first in a new series focusing on “mobility” and all the various industries and organizations that will play a part in our future, both in SE Michigan and in the country as a whole. It was fascinating, to say the least. As a big believer in Droids, I am looking forward to imagining the delivery of library services in the future! I can totally picture this guy with our logo on it.

Youth acquisitions clerk Amy Jessee has returned from leave, and we could not be happier! With the end of the fiscal year looming, it is a very busy time in our department, and we need all hands on deck. Welcome back to Amy!

Going forward, I will include our app statistics in my mini-dashboard below. This isn’t something that the Library of Michigan tracks for State Aid purposes, but it definitely represents a new platform and service, and I think its usage is worth evaluating.

• The collection budget is 93% encumbered; • 451 items were cataloged; • 1,149 items were added to the collection, including 537 e-items; • The YDL app had 173 users in its inaugural launch in September; • YDL borrowed 1,241 items from other libraries via Melcat; • YDL loaned 1,010 items to other libraries via Melcat.

Submitted by Julianne Smith, October 15, 2018 Communications & Development Monthly report: October 2018 Fundraising • We received a second year of funding from the United Way of Washtenaw County to support the YCS field trips to YDL where students visit the library in 2nd, 5th, 8th, and 10th grade to learn to use libraries and build grade-appropriate research skills. Promotions • TALK fall promotions include 2 print and 1 digital billboard, Facebook and Instagram ads, and a postcard to low-to-moderate income families with children that will be mailed this week. A mailing was also sent to Washtenaw County churches with promotional posters. • The United Way invited YDL to talk about the YCS-YDL Field Trip program in interviews on all four Cumulus radio stations (107one, W4 Country, WTKT the Ticket sports talk, and the Lucy Ann Lance Show on WLBY.) These aired on October 17. • TEDxYDL was fantastic! 90 people attended and an additional 313 people watched the livestream. The event created plenty of buzz around town, and photos and video of the event will be released this week. The event was covered by Concentrate Media, the Eastern Echo, and speakers were interviewed on WEMU! Web and Social Media • The livestreams on Ypsi Live of YDL’s voter education forums (co-hosted with Riverside Arts Center and the League of Women Voters) have garnered a lot of attention! To date, 6,886 people watched the Mayor’s forum, 2,710 watched the city council forum, and 3,259 people watched the YCS School Board forum. • YDL has also included streaming video on our facebook page, and recently streamed the performance by Will The Poet at the Ghost Track Meet and the presentation by Poisoned City author Anna Clark. These have gotten great engagement and we hope to do more. Community Relations • TALK has been active for one year! YDL staff have been visiting partners again to remind them about the program including Barrier Busters, local preschools, WIC, and more. • Both YDL-Whittaker and YDL-Michigan are currently hosting an exhibition of “VOTE” posters created by local high school students, along with nonpartisan voter information and voter guides from The League of Women Voters.

Submitted by Gillian Ream Gainsley on October 19, 2018 Customer Services Monthly report: October 2018

Unique Management Systems Update

In September 2018 UMS recovered the following:

Materials Returned: $1,202.90

Dollars Received: $982.19

Since YDL began using UMS we have recovered the following: Materials Returned: $141,867.14

Dollars Received: $89,452.93

Submitted by John Connaghan on October 19, 2018

Facilities Department Board Report: October 2018 The Facilities Department has been busy with our daily routines. Here are some of the highlights of the last month. Michigan Ave: We ordered a door for the Meeting/Study Room upstairs at the Michigan Ave Branch. Installed the door, and painted to give patrons a more private and quiet area to meet. While the burgundy paint was out, we touch up areas that were painted the same color. Helped Scott in the IT Department install the ceiling brackets so he could mount the TV for Library information.

Whittaker Road: Helped Julie set-up, and teardown of the Banned Books Week exhibit. Lettering on the Community Room wall, and banners in the lobby were part of the set-up. After teardown, touch up on the walls was needed after pictures were taken down. More painting will done next month to the projector wall. Re-painted TED X letters that went on stage for the off-site program. Loaded up in the Flex with other equipment to take to and from the venue in Downtown Ypsilanti. Moved the music sign above the DVD/CD Collection as to not interfere with the security cameras. Set-up for the Friends of the Library book sale. After the sale, we tore down set-up and helped the Friends re-cycle the unsold books.

After several power outages/brown outs, numerous lights and ballasts needed to be replaced. Submitted by: Jim Reed, October 18, 2018

.

.

.

.

.

.

.

. Michigan Avenue Board Report: September 2018 Adult Programs Shoshanna worked with the League of Women Voters and Riverside Arts to organize 3 forums at which local candidates were able to respond to questions. The forums were livestreamed and put on YouTube. All forums were well-attended with 133 attending the Mayoral candidate forum, 36 attending the Ward 3 City Council forum, and 52 attending the School Board candidate forum. The forums can be viewed from the League of Women Voters of the Ann Arbor Area’s website at http://www.lwvannarbor.org/. Music and art programs were also popular with adults: 13 attended LNGO Bead Jewelry Making, 15 attended Pumpkin Gourd Painted Donuts, 37 attended the First Friday concert by 18 Strings, opened by YDL-Michigan’s Guitar Club, and 7-8 people regularly attended Guitar Club meetings in the past month. The visual book club regularly has 7-10 people meeting at the Ypsi Ale House. 28 people have attended a meditation program in the last month.

Youth/Family Programs We have had five weeks of Prime Time with 15 families participating. We are hearing good things from the families. As always, the black fraternities and sororities have been very generous in providing nutritious and filling meals. 826 Michigan tutoring took off like a bullet. They started the first session with 14 youth and 8 tutors. They have already added more tutors and have had up to 20 students. Youth staff are thrilled to see so much activity surrounding learning. We have already planned to add more room by including the other downstairs room in the winter. Jenny’s new graphic novel book club seems to be taking off nicely. Our Saturday afternoon storytimes have not been well attended and we will be moving to Friday morning for the winter season. We have had many days of many children and have added impromptu programs such as rock painting and making bead bracelets to keep kids engaged.

Teen Programs Kelly is using ALA’s Great Stories books to conduct an afterschool book club at WSC. She goes twice a month and an English teacher continues it on the alternate weeks. She is working on implementing another book club at ACCE. Jesse along with music technologist and educator Charlie Nanos have continued doing music workshops through the fall. EMU Music Therapy Professor Roberta Justice has submitted a grant to EMU’s Women of Philanthropy organization to pay Charlie and Akili to continue library music workshops for teens and young adults through the school year, provide a practicum opportunity for Jesse, and utilize the Xavier Small equipment. We have had 5-10 teens help each week to make a giant orange lighted spider puppet for Ypsi Glow. YpsiGlow loves the giant puppets so much that both the dragon and the spider will have a resting display spot on Washington St after their procession and may be used in future YpsiGlow PR.

Other News Kelly and I have been attending Youth Safety Coalition meetings for the last year which is made up of the mayor, chief of Police, several AAATA officials, Ozone House staff, and, more recently, Community Mental Health representatives and the ACCE principal. Since school has started there has been a rise in teen violence and disturbance around the transit center, in downtown, and even on the busses. Some of the teens involved have relationships with both Ozone House and YDL-Michigan staff . A meeting that includes representative ACCE students is being planned in the near future and we hope to work with them to lessen the ongoing issues. Lisa nad I attended the Harwood Community Engagement Summit where we met other library staff who have been focusing on “Turning Outward.” Kelly attended the Struggling Readers workshop at AADL and is attending the Youth Leadership Summit tomorrow where YDL-Whittaker TAG youth will be making a short presentatoin. Most YDL-Michigan staff went to Michigan Advocacy Program’s open house at the former Smith Furniture building where we learned more about the legal services they provide to low income, immigrants, farmworkers, and others. Kelly presented a very well-received talk at the First United Methodist Church about the millage.

Joy Cichewicz, October 19, 2018 Outreach Services Board Report: October 2018

Staff News • Stacey, Ginger, and I attended a training about Adverse Childhood Experiences, given by two local professionals who work in the health field. By informing ourselves about this subject area, we’ll be able to use a trauma-informed approach in our work with children and teens. • Ginger attended all three days of the Michigan Library Association conference. She’ll be sure to share her new knowledge with all of us in Outreach! • Khi is joining the strategic planning committee focused on supporting small businesses within the YDL service area.

Bookmobile News • We started up our circuit of monthly daytime bookmobile visits to local preschool, kindergarten, and first grade classes. We are happy to have added YMCA’s Collaborative Child Care Center (housed at Chapelle Elementary) to our monthly route. • We had a worn tire replaced (follow-up to a job last month). We are having some electrical troubles in the cab, and will soon need to get those diagnosed and repaired.

Superior News • Stacey and I held our annual Harvest Party to celebrate the gardening season. We had a huge crowd for the event. Participants helped to make salsa (pictured above right) and chocolate- covered peanuts, harvested peanuts, and enjoyed veggie lasagna. • We had the Humane Society of Huron Valley come for a program Animal Communication. They brought an adoptable dog, and our participants were able to practice safe introductions with the dog (pictured to the right). • Liz recruited an outside presenter to do a Lego Coding program. There is a lot of interest in coding activities right now, so this was a big hit. • Liz presented a Stop Motion Animation program. Using tablets, flip books, and wooden figures, kids got to try out making their very own animations. • Stacey started up another round of the Tween Reading Circle. The current selection is When You Reach Me, by Rebecca Stead.

Learning Never Gets Old News • We delivered new large print books to Superior Woods and Cross Street Village. • Our latest round of Creative Aging started. We are doing Improvisation with two EMU Theater professors. The group of 13 women has been dynamic, engaged, and all are having a great time. • I facilitated a reminiscing workshop for a group of Washtenaw County Foster Grandparents, using one of our BiFolkal kits. We talked about memories of school. All of these foster grandparents have positions in local public schools, so they had a lot to say!

Outreach News

• We had informational tables and activities at the Fall River Day, Ford ELC’s open house, and a 5K run organized by Regional Alliance for Healthy Schools. Thanks to Monique for helping to staff these. • Stacey did book talk at Estabrook with a classroom of 3rd graders, pictured below. She got them excited about reading some of the latest and greatest books for kids. • I attended the YCS-YDL task force meeting. We had a chance to talk about this year’s field trip project, both millages, and upcoming programs.

Submitted by Mary Garboden, October 18, 2018

Whittaker Road-Adult Services Board Report: October 2018

Here’s a listing of this month’s programs:

• Gardening Chat (monthly event for gardening patrons) • Writers Workgroup (2 meetings this month) • Three book discussion groups (African American Authors Bk Discussion Grp, Mystery Lovers Book Group; Thu Am Bk Grp) • Computer classes (16 classes scheduled) • Yarn Hooks and Needles Handicraft Program (4 meetings this month) • YDL Film Club (2 meetings this month) • Ypsilanti’s Depot Town Murder Mystery • Book Group Rally • Cultural Criticism and Transformation (formally called Racial Justice/ Film Discussion) • Take Note Concert: Sumkali • Intro to QuickBooks • Great American Reads Finale • Understanding Data and Cloud Backup

A quick note that our TEDxYDL2018 event went well; we had a good turnout and the speakers did a great job presenting their talks. More next month on how to access the event photos and videos of the speaker talks, which are being edited now. Thanks to Kristel, John, Mary, Joy and Joy’s husband Ricky for helping out at the event and to Lisa for her support and for kicking off the program that evening.

We’ve got a good mix of programs in October. The historical crime program (Ypsilanti’s Depot Town Murder Mystery) was supported by the Ypsilanti Historical Society. They supplied refreshments and publicized the program through their own channels. We offered two programs in partnership with the Washtenaw County Entrepreneurship Center as the start of a new initiative to offer more programs in support of our business community. One program not listed above (Field Trip to the Entrepreneurship Center) was cancelled due to low registration; we’ll try it again another time. The other program on QuickBooks filled completely and had a waitlist. We’ll be offering a program on LLC/DBA information in December and hope to work more with them in future programming seasons. The Great American Read grant will end this month with a livestream of the Oct 23rd program finale. Attendees will find out together which book got the most votes out of the 100 on the list! We’ll have a book drawing, light refreshments, and expert commentary on the titles from Dr. Heather Neff, EMU English professor. We’ve also been able to add some new materials to our collection with grant funds and to start book club kits, which were featured at the Book Group Rally event. Sheila Konen created the kits and hosted this program.

Paula attended an Open House at the new downtown location of the Michigan Advocacy Program; this umbrella organization hosts a number of important community non-profits, including Michigan Legal Help and the Michigan Poverty Law program, among others. Christy and Sheila will attend one day of the MLA annual conference and share with everyone what they learn. Thanks to Lisa and to YDL for letting them attend.

-Submitted by Paula Drummond October 17, 2018 















 









Old Business

New Business

To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/17/18 Re: Review of FY2019 draft budget

Accompanying this memo is a draft budget for the 2019 fiscal year, and a detailed explanation of the proposed expenditures. The Board Finance Committee reviewed a draft of these documents on 10/16 and was satisfied with my proposal. Although this “plain” budget will be presented for approval in November, we intend to revise it one way or the other following the election.

Tax revenues are once again impacted by a Headlee reduction, so YDL’s financial recovery continues on a much slower pace than the overall economy.

As written, this budget would return $1,668 to the fund balance.

YDL BUDGET DETAIL SHEET FY 2018/19

Department 100: Administrative

Account # 100.702.000 Salaries and Wages

This account includes the salaries of YDL employees whose work supports the library system as a whole, rather than a specific location: Director, Assistant Director, Information Technology staff, Facilities Manager, Building Monitor, Business Office Manager, Receptionist, Communications and Development Coordinator, and Communications Intern as well as the Acquisitions Department.

If a suitable candidate can be found, I would like to add a part-time Building Monitor to improve security coverage. This position would be hourly with no benefits.

Account # 100.702.100 Professional/Accounting

This budget provides for the services of YDL’s part-time Accountant.

Account # 100.702.150 Bank Fees

Whenever the Library accepts online credit card payments, it is charged regular service fees. This account covers the cost of those fees plus other small charges, ex. NSF check fees from our banks or the purchase of checks.

Account # 100.702.900 Salary Subs

Substitute staff members are paid from this account. I encourage the regular use of subs to provide more flexibility in scheduling and to keep our substitutes’ skills sharp. Each of the past three years we have had regular staff members take extended medical leave, and this is a tremendous help during those times.

Account # 100.705.000 Recognition Awards

This account covers the cost of Years of Service pins, small TEAM drawing prizes, and volunteer recognition gifts. We also use this fund to host a modest annual appreciation event for Volunteers and Friends during National Library Week.

Account # 100.710.000 Paychex Payroll Service

Payroll processing services are paid from this budget, including production of year-end W-2s.

Account # 100.715.000 Employer Payroll Tax

FICA payroll taxes for all YDL employees are paid from this account. FICA equals 7.65% of wages. If wages total $1,970,644, FICA will cost $150,744. 1

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.718.000 Employee Retirement Funding

The Library’s 5% contribution to eligible employees’ MERS retirement accounts are funded by this line item.

Account # 100.719.000 FSA Administration Fees

The Library offers a Flexible Spending Account program for interested employees. Staff can opt to contribute money from their earnings. This account covers the cost of the fees to implement this plan. Fees are based on the number of employees who participate. 2018 was the first year, and 14 employees took advantage of the plan. We are allotting enough to cover 16 employees in 2019.

Account # 100.727.000 Office Supplies

This account funds supplies such as copy paper, toner, pens, labels, ear buds, flash drives, envelopes, library cards and other office items as needed. Also found here are certain items for materials processing and repair such as book tape and disc repair supplies, meeting supplies such as paper products or name tags, donor wall plaques, business cards, and other miscellaneous needs.

Revenue collected from public printing via computers or copiers, and from the purchase of ear buds or flash drives, is deposited into this account to help offset the costs of those services.

Account # 100.727.200 Supplies-Facility

Funds from this account are used to purchase supplies for cleaning YDL facilities and stocking the restrooms. Toilet tissue, paper towels, soap, trash bags, disinfectant, air freshener, cleaners, and vacuum bags are examples of the items we buy. The account also pays for repair and maintenance supplies such as light bulbs, tools and miscellaneous hardware. Although not glamorous, these are all much-needed supplies we cannot operate without.

Account # 100.752.000 MML/Building Insurance

We make one lump sum payment each year to the Michigan Municipal League Liability and Property Pool. Coverages include property, comprehensive crime coverage, general liability, public officials liability, personal injury and advertising, and auto insurance.

Account # 100.753.000 MML/Workers Comp

The Michigan Municipal League also provides our Worker’s Compensation coverage on a July- June contract year. We make quarterly payments; in addition, a final settlement each year may be either a bill or a credit.

2

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.754.000 Health Insurance

This budget represents the 80% of Blue Care Network health insurance premiums the Library pays for eligible employees. The premium is expected to increase this year by 3-4%. Our fiscal year includes one month at the old rate and 11 months of coverage at the renewal rate.

Account # 100.756.000 Delta Dental

The Library pays 100% of eligible employees’ dental insurance premiums. This figure represents a 2.63% increase over last year’s costs.

Account # 100.757.000 Employee Assistance Program

The Library provides an Employee Assistance Program for all staff through Lincoln Financial Group. There is a monthly cost per employee, resulting in approximately $250 each quarter.

Account # 100.758.000 Life Insurance

The Library pays 100% of life insurance premiums from Lincoln Financial Group for all full-time staff. Union members are covered to $60,000; non-union employees to $40,000.

Account # 100.759.000 Vision Service Plan

The Library pays 100% of VSP vision premiums for full-time employees. There will be no increase to this premium for 2019.

Account # 100.762.000 STD/LTD (Disability Insurance)

Full-time employees receive short-term and long-term disability benefits paid by the Library.

Account # 100.769.000 Printing and Publishing

Professional printing of promotional materials is funded through this account. Printing for The Loop is paid for by the Friends of the Library. Estimated needs for this year:

Bookmobile schedules ...... $700.00 Learning Never Gets Old brochures ...... $1,500.00 Summer reading flyers for schools/Interrupters ...... $600.00 Banners ...... $500.00 Business cards...... $300.00 Annual report ...... $500.00 Contingency ...... $1,500.00 Total ...... $5,600.00 3

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.769.050 Classified Advertising

This account covers the cost of our Budget hearing notice and any jobs we might want to advertise in paid listings. It would be nice to also do some targeted advertising on AAATA buses and on Facebook, both fairly inexpensive yet effective advertising routes. Increased slightly this year because print classifieds have become quite expensive.

Account # 100.774.050 Ebooks/Eaudio eBooks and eAudio books remain popular in our community. This budget supports our TLN- negotiated contract with Overdrive, as well as our “Advantage” account which allows us to meet YDL-specific content needs.

Account # 100.774.100 Databases eResources are available 24-7 from home computers and smart phones with a valid YDL card and include both educational and entertainment products such Tutor.com for students, Ancestry Library Edition for genealogical research, Consumer Reports for product evaluations, and more. Not included here are subscription products for staff usage, such as BTOL, or databases provided through MEL. The increase for 2019 is to support the continued growth and popularity of Hoopla.

Account # 100.774.800 System Wide DVDs

This centralized selection effort is designed to streamline the purchasing process. “System Wide DVDs” allows one designated librarian to purchase multiple copies of bestselling movies and TV shows for all locations in order to decrease wait lists of popular items.

Account # 100.774.900 All Materials Processing

All Materials Processing is managed by the Acquisitions Department and includes the materials, products, and supplies required for making materials shelf-ready, including Colibri covers, DVD locking cases, spine labels, audiobook sleeves, glue repair strips, magazine covers, and barcodes. Expenses incurred directly and those billed through vendors with established processing guidelines are included here.

NEW Account # 100.774.950 Play Kits

Play Kits were originally funded with money from an annual appeal. Now this collection of early literacy tools is an integral service and needs its own budget line to grow.

4

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.801.000 Major Events

Funds large special events that attract patrons from across the district.

Exhibit and shipping ...... $2,000.00 Exhibit-related programming ...... $5,000.00 Exhibit signage...... $100.00 Shredding event ...... $550.00 Possible author event...... $5,000.00 Total ...... $12,650.00

Account # 100.801.500 Learning Never Gets Old

LNGO was originally funded with money from an annual appeal. Its programs are designed for people aged 55+. I would like to maintain this program’s budget of $2,000.

Account # 100.802.000 Mileage/Travel Reimbursement

This account reimburses staff for mileage driving their personal vehicles to workshops, meetings, or between YDL facilities. It also pays for travel expenses if an employee’s travel to a conference is approved for payment by YDL.

Account # 100.804.000 Workshops/Training

Professional development keeps our staff educated and on top of trends. It typically covers registrations for webinars, workshops, and conferences, lunches at events, and sometimes our In-Service Day speakers. I would like to maintain the budget at $3,500.

Account # 100.805.000 Memberships & Dues

The Library maintains the following institutional memberships: Michigan Library Association ...... $1,987.07 Ann Arbor/Ypsilanti Chamber of Commerce ...... $355.50 Michigan Municipal League ...... $175.00 Midwest Collaborative for Library Services ...... $250.00 Sam’s Club ...... $45.00 Downtown Association of Ypsilanti ...... $45.00 Genealogical Soc. Of Washtenaw County ...... $10.00 Total ...... $2,867.57

Regarding professional development, the YDL Employee Handbook says:

“Availability of funds to cover professional development activities may vary from fiscal year to fiscal year. Funds may be available as follows: The Library will pay for regular membership in

5

YDL BUDGET DETAIL SHEET FY 2018/19

the Michigan Library Association or the American Library Association for all regular full- and part-time staff.”

In addition, YDL encourages its Board of Trustees to participate in the Michigan Library Association, and will pay for a Trustee membership for any interested member of the Board.

Together, I would like to budget $2,500 for employee and trustee memberships in 2019.

A budget of $5,500 should cover these expenses.

NEW Account # 100.806.000 TALK Grant Expenditures

At the request of our Auditors, TALK grant revenues and expenses are shown. We have created this new account to help differentiate spending on publicity and professional services for TALK from Library spending. It will be used to pay all expenditures for TALK except salaries and benefits.

Account # 100.810.000 Capital Outlay – Buildings

This account helps cover the cost of larger maintenance needs to our buildings. Examples of past expenditures include parking lot repair and major tree trimming. Until we have more stable revenue, this budget must remain modest.

Account # 100.810.100 Capital Outlay – Improvements

This account covers the cost of system-wide improvements. In 2017 it was used to renovate Superior. In 2018 it paid for a modest renovation to the Whittaker Teen Area. For 2019 I would like to invest in a new lighting control system for Whittaker. The current system is no longer supported and if it should fail we would (literally) be in the dark. I am budgeting a placeholder of $10,000 for this.

Account # 100.812.000 Capital Outlay – Furnishings

Our furniture is aging, and when chairs break we have to replace them. I recommend a budget of $7,000 for 2019.

6

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.850.000 Automation – Technology

Photocopier leases ($1,731.63/month) ...... $20,780.00 Software support (assuming no SAM renewal)...... $18,400.00 Hardware support ...... $16,000.00 IT training ...... $2,500.00 Cell phone charges ...... $6,000.00 Special projects: Optical laser scanners ...... $3,000.00 Special projects: POS system ...... $5,000.00 Additional Special projects TBD ...... $60,000.00 Equipment maintenance/repair ...... $15,000.00 Scheduled equipment replacement ...... $25,320.00 Total ...... $172,000.00

Account # 100.850.100 Telecommunications

This account reflects the amount we pay to TLN for Internet circuit costs, minus our federal e- rate rebate. TLN executed a new 3-year telecommunications contract which lowered costs that took effect in July 2018.

Account # 100.850.200 SirsiDynix

This account covers payment to SirsiDynix for our Integrated Library System (ILS). The ILS includes all modules necessary to maintain our database of items, borrowers, and transactions, as well as the new mobile app.

7

YDL BUDGET DETAIL SHEET FY 2018/19

NEW Account # 100.850.500 Software Subscriptions

This account covers subscriptions for specialty software used by staff previously paid from a variety of other accounts. Their consolidation here will make invoices easier to find and track.

Vendor Item Description Unit Cost Total Cost Baker & Taylor Title Source 360 $3,330 budgeted for $3,450 2018 Springshare LibStaffer scheduling $809 $809 software Survey Monkey Annual subscription $306 $306 Donor Tools Annual subscription $400 $400 Systems Technology READsquared annual $2,000 $2,000 Group, Inc. subscription BSB MiCollab software Approx. $800 $800 Communications TBD New ticketing system $1,000 $1,000 TBD New digital display $1,000 $1,000 management tool Tyler Technologies Fund Balance Approx. $1,500 $1,500 accounting software MailChimp Email newsletter tool $22.95/month $276 TOTAL $11,541

Account # 100.890.000 The Library Network

This account covers our annual fee for TLN delivery. We receive all of our MeLCat requests via this delivery service, which comes 4 times/week. For 2019 the cost will remain $699 per weekly stop. Costs go up with the price of gas; as long as it stays fairly reasonable this account should be fine at $3,000.

Account # 100.928.000 Postage

This account pays for all postage-related costs YDL incurs, including:  Lease of a postage machine (currently $237 per quarter)  Postage applied via the machine  Regular stamps for annual appeal, thank you letters, etc.  A UPS deposit account for shipping, funded as needed  Postage for The Loop (approximately $2,700 per mailing, 3 per year)

Account # 100.965.000 Auditing Service

Our contract with Layton and Richardson for the third year specifies a fee of $7,425.

8

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.975.000 Legal Services

This account holds contingency funds for any legal services the Library may require during the course of the year. Past years’ needs have included response to a Civil Rights complaint, personnel issues, FOIA and LPA questions.

Account # 100.975.500 Legal Services -- Negotiations

This year we will negotiate a new collective bargaining agreement with the employee union. This account is used for the legal fees incurred in that process. The last time we negotiated, fees totaled approximately $13,500.

Account # 100.980.000 Professional/Contractual

This allocation reflects expenditures paid to contracted vendors.

Vendor Item Description Unit Cost Total Cost OCLC, Inc. Cataloging support $451/month $5,412 My Favorite Plant Co. Care of plants $128/month $1,536 Auto. Bus. Machines Check machine $159 $159 Cal Munson Piano Tuning 3 times/year @ $140 $420 Movie Licensing USA Movie license $1,170 $1,170 Q+M The Loop design 3 issues @ $2,000 $6,000 Photographer TBD New staff photos $500 $500 Consultant TBD Space needs $25,000 $25,000 assessments TOTAL $40,197

Account # 100.980.500 Rebranding Costs

I would like to retain this account for 2018-19 to purchase small brand swag items and summer reading t-shirts for staff.

Account # 100.981.500 Lost Book Expense

Three things are covered by this account:  Patrons who do not return YDL items are reported to Unique Management Services for collections. We pay Unique monthly; the amount varies by the number of active accounts.  If patrons pay for lost items which are later found and returned, we reimburse them.  If patrons fail to return items borrowed through MeLCat, we pay the lending libraries for replacements.

9

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 100.982.000 MTT Charge Back City Account # 100.983.000 MTT Charge Back TWP Account # 100.983.100 MTT Charge Back Superior TWP

The impact Michigan Tax Tribunal decisions may have on the Library’s finances is always difficult to predict. Accountant Jim Carey provides an estimate for each of our municipalities based on past trends.

10

YDL BUDGET DETAIL SHEET FY 2018/19

Department 200: Michigan Ave.

Account # 200.702.000 Salaries

This account includes the salaries of the Michigan Avenue Manager, Librarians, Para- Professionals and Clerks. It also includes 60% of one full-time Custodian’s salary and 15% of a part-time Custodian.

In 2018 we added a 12 hour/week library school student intern to help staff manage Lunch and Listen for roughly $2,200, which helped tremendously. I would like to do this again.

Account # 200.702.800 Salaries – Pages

The two hourly Pages who work at Michigan Avenue are paid from this account. Their wages will increase with the Michigan minimum wage in January.

Account # 200.771.000 Adult Books

Used for all reference and circulating print titles added to the Michigan Avenue adult collection, including nonfiction, fiction, mystery, and other genres.

Account # 200.772.000 Youth Books

Used for all print titles added to the Michigan Avenue youth and young adult collections, including nonfiction, fiction, graphic novels, series, board books, etc.

Account # 200.776.000 Periodicals – Adult

Used for all magazine, journal, and newspaper subscriptions for the Michigan Avenue adult collection, including direct orders and those managed through the vendor (Rivistas).

Account # 200.776.050 Periodicals – Youth

Used for all magazine and review subscriptions for the Michigan Avenue youth and young adult collections, including direct orders and those managed through the vendor (Rivistas).

Account # 200.778.000 Adult Audio Visual

Adult AV includes DVDs, audiobooks, and musical CDs for the Michigan Avenue adult collection. Movies with extensive wait lists are also supplemented through the All-System DVD budget.

11

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 200.779.000 Youth Audio Visual

Youth AV includes DVDs, audiobooks, and musical CDs for the Michigan Avenue youth and young adult collections.

Account # 200.802.200 Parking Fees

This is a placeholder while we attempt to resolve the employee parking changes downtown. This would purchase City parking permits for 12 staff members.

Account # 200.810.000 Capital Outlay – Buildings

I am budgeting $5,000 to make improvements to Library Plaza, including repainting the books and replacing the “river” in the pavement.

Account # 200.812.000 Capital Outlay – Furnishing

I am budgeting $2,000 for probable task chair and/or upholstery needs.

Account # 200.840.000 Repair & Maintenance – Building

This account covers repairs and maintenance to the Michigan Avenue building, equipment and furnishings. It includes everything from electrical and plumbing work to elevator maintenance, carpet cleaning and trash collection.

Account # 200.840.025 Campbell Maintenance Contract

This account pays for the Library’s annual HVAC maintenance contract for Michigan Avenue. Our current contract expires August 30, 2019, so we will need to negotiate a price for the last quarter of the year.

Account # 200.840.050 Snow Removal/Lawn Care

All outdoor maintenance is included in this account, primarily snow removal and lawn care bills. A contingency is included for mulch, spring clean-up and miscellaneous grounds maintenance needs.

Account # 200.900.000 Programs – Adult

This account covers all speaker fees, supplies, and refreshments for adult programs presented by Michigan Avenue. The Friends of the Library very generously supplement all YDL programming budgets. 12

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 200.901.000 Programs – Youth

This account covers all speaker fees, supplies, and refreshments for youth programs presented by Michigan Avenue. This includes craft supplies, book giveaways, and summer reading prizes. The Friends of the Library very generously supplement all YDL programming budgets.

Account # 200.940.000 Phone

Based on the number of lines to the building, Michigan Avenue is debited for 31% of YDL’s phone bills.

Account # 200.943.000 DTE – Fuel

This account pays for the natural gas used at Michigan Avenue. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 200.947.000 DTE – Electric

This account pays for electricity used at Michigan Avenue. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 200.949.000 Ypsilanti Comm Utiities Auth

The City of Ypsilanti currently charges a 68% surcharge on water bills, so the Michigan Avenue water bill is hefty. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

13

YDL BUDGET DETAIL SHEET FY 2018/19

Department 300: Outreach/Bookmobile

Account # 300.702.000 Salaries

This account includes the salaries of YDL’s two Para-Professional Bookmobile drivers and 28% of the Outreach Manager’s salary.

Account # 300.775.000 Library Materials

All materials purchased for the bookmobile collection are combined together, including books, magazines, and DVDs.

Account # 300.840.000 Repair & Maintenance

This account pays for regular maintenance and repairs to YDL’s vehicles. The bookmobile is now on a regular preventative maintenance schedule, including engine oil changes, generator oil changes, and brush block replacement. We also intend to repair the canopy for use. The Flex is also on a maintenance schedule.

Account # 300.943.000 Fuel

Fuel for library vehicles is paid from this budget line. The bookmobile uses diesel. Assuming gas prices stay fairly stable, and that we have a new vehicle, we have estimated $5,546 for this account.

14

YDL BUDGET DETAIL SHEET FY 2018/19

Department 400: Outreach/Superior Township

Account # 400.702.000 Salaries

This account includes all Outreach Department salaries that are not included in the Bookmobile salaries account. It also includes 15% of one full-time Custodian’s salary and 5% of a part-time Custodian.

Account # 400.775.000 Library Materials

All materials purchased for Superior’s collection are lumped together, including books, magazines, and DVDs.

Account # 400.840.000 Repair & Maintenance

This account covers repairs and maintenance to the Superior Township facility, equipment and furnishings. Given the renovation in 2017 and looking at past spending, I recommend maintaining last year’s budget of $1,000.

Account # 400.840.050 Snow Removal & Lawn Care

Superior Township bills us for 22% of the building’s grounds maintenance costs.

Account # 400.900.000 Programs – Adult

This account covers all speaker fees, supplies, and refreshments for adult and family programs presented by the Outreach Department, with the exception of Learning Never Gets Old. The Friends of the Library very generously supplement all YDL programming budgets.

Account # 400.901.000 Programs – Youth

This account covers all fees for performers, supplies, and refreshments for youth programs and special events presented by the Outreach Department. This includes craft supplies, book giveaways, and summer reading prizes. The Friends of the Library very generously supplement all YDL programming budgets.

Account # 400.940.000 Phone

Based on the number of lines to the building, Superior is debited for 8% of YDL’s phone bills.

15

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 400.943.000 Fuel

Superior Township bills us for 22% of natural gas used in the Superior building. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 400.947.000 Electric

Superior Township bills us for 22% of electricity used in the Superior building. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 400.949.000 Superior Township Utilities Department

Superior Township bills us for 22% of water used in the Superior building. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

16

YDL BUDGET DETAIL SHEET FY 2018/19

Department 500: Whittaker Road

Account # 500.702.000 Salaries

This account includes all Whittaker Youth Services, Adult Services, and Customer Services department salaries. It also includes the remaining hours of the Facilities Services department not allocated elsewhere.

Last year we added two 12 hour/week library school student interns to help staff manage Lunch and Listen for roughly $4,400. This was extremely helpful, and we would like to do this again.

Account # 500.702.800 Salaries – Pages

All hourly Pages who work at Whittaker Road are paid from this account. Their wages will increase with the Michigan minimum wage in January.

Account # 500.771.000 Adult Books

Used for all reference and circulating print titles added to the Whittaker Road adult collection, including nonfiction, fiction, mystery, and other genres.

Account # 500.772.000 Youth Books

Used for all print titles added to the Whittaker Road youth and young adult collections, including nonfiction, fiction, graphic novels, series, board books, etc.

Account # 500.776.000 Periodicals – Adult

Used for all magazine, journal, and newspaper subscriptions for the Whittaker Road adult collection, including direct orders and those managed through the vendor (Rivistas).

Account # 500.776.050 Periodicals – Youth

Used for all magazine and review subscriptions for the Whittaker Road youth and young adult collections, including direct orders and those managed through the vendor (Rivistas).

Account # 500.778.000 Adult Audio Visual

Adult AV includes DVDs, audiobooks, and musical CDs for the Whittaker Road adult collection. Movies with lengthy wait lists are also supplemented through the All-System DVD budget.

17

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 500.779.000 Youth Audio Visual

Youth AV includes DVDs, audiobooks, and musical CDs for the Whittaker Road youth and young adult collections.

Account # 500.810.000 Capital Outlay – Buildings

I would like to hire a consultant to find a solution for the leaking windows at Whittaker. I am budgeting $6,000 for this determination.

Account # 500.840.000 Repair & Maintenance – Building

This account covers repairs and maintenance to the Whittaker Road building, equipment and furnishings. It includes everything from electrical and plumbing work to elevator maintenance, carpet cleaning and trash collection.

Account # 500.840.025 Campbell Maintenance Contract

This account pays for the Library’s annual HVAC maintenance contract for Whittaker Road. Our current contract expires August 30, 2019, so we will need to negotiate a price for the last quarter of the year.

Account # 500.840.050 Snow Removal/Lawn Care

All outdoor maintenance is included in this account. It is primarily snow removal and lawn care bills, but also includes control of phragmites and maintenance of the sprinkler system at Whittaker Road. Because the need for outdoor maintenance is largely determined by the weather, costs are difficult to predict – we make an estimate based on past experience.

Account # 500.900.000 Programs – Adult

This account covers all speaker fees, supplies, and refreshments for adult programs presented by the Adult Services department at Whittaker Road. The Friends of the Library very generously supplement all YDL programming budgets.

Account # 500.901.000 Programs – Youth

This account covers all fees for performers, supplies, and refreshments for youth programs presented by the Youth Services department at Whittaker Road. This includes craft supplies, book giveaways, and summer reading prizes. The Friends of the Library very generously supplement all YDL programming budgets.

18

YDL BUDGET DETAIL SHEET FY 2018/19

Account # 500.903.000 Equipment Maintenance

This account provides a contingency for maintenance or replacement of office equipment or materials processing equipment. Past examples have included the book covering machine, disc repair machine, and check signing machine. A replacement refrigerator for the staff lounge was also purchased using this budget a few years ago.

Account # 500.940.000 Phone

Based on the number of lines to the building, Whittaker is debited for 61% of YDL’s phone bills.

Account # 500.943.000 DTE – Fuel

This account pays for the natural gas used at Whittaker Road. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 500.947.000 DTE – Electric

This account pays for electricity used at Whittaker Road. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

Account # 500.949.000 Ypsilanti Comm Utiities Auth

This account pays for water used at Whittaker Road. Accountant Jim Carey analyzed current rates and consumption to arrive at approximations for 2019.

19

To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/17/18 Re: Schedule public hearing for FY2019 budget

The YDL Board must hold a public hearing on the proposed budget each year. Traditionally this has been scheduled prior to the regular November Board meeting. Would Wednesday, November 28, at 6:15 work for everyone?

Once a time and date are chosen we will prepare and post the legal notice as required. YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2018-19

October 24, 2018

RESOLUTION TO SCHEDULE A PUBLIC HEARING REGARDING THE PROPOSED LIBRARY BUDGET FOR THE 2019 FISCAL YEAR

______

Whereas, Michigan Public Act 43 of 1963, Budget Hearings of Local Governments, requires that each local governmental unit hold a public hearing on its proposed budget, and

Whereas, the by-laws of the Ypsilanti District Library Board of Trustees state that the Ypsilanti District Library Board shall prepare, approve and publish an annual budget in accordance with the Uniform Budgeting and Accounting Act, and

Whereas, the Library’s 2019 fiscal year budget will be considered for approval at the November Board meeting, Now Therefore,

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

A public hearing on the proposed library budget for the 2019 fiscal year will be held at 6:15 p.m. on Wednesday, November 28, 2018.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/17/18 Re: 2019 Holiday closings

Attached please find a draft schedule of holidays and closings for 2019. This draft follows the pattern established by prior schedules. Holidays fell in a very standard way this time around, and there are no exceptions to the general rule (could be a first?!). Last year we moved the annual In-Service Day from October to June. This timing worked very well on a number of levels, so we’re planning to use the Friday after Memorial Day again.

APPROVED: ______YDL – Board of Trustees

Ypsilanti District Library 2019 Holiday & Closing Schedule

DATE HOLIDAY NAME DAY/WEEK

January 1, 2019 New Year’s Day Tuesday January 21, 2019 **Martin Luther King Day Monday February 18, 2019 Presidents’ Day Monday April 21, 2019 Easter Sunday Sunday May 26, 2019 Sunday Preceding Memorial Day Sunday May 27, 2019 Memorial Day Monday May 31, 2019 YDL Annual In-service Friday July 4, 2019 Independence Day Thursday September 1, 2019 Sunday Preceding Labor Day Sunday September 2, 2019 Labor Day Monday November 11, 2019 Veterans Day Monday November 27, 2019 Thanksgiving Day Eve (5:00 pm closing) Wednesday November 28, 2019 Thanksgiving Day Thursday December 24, 2019 Christmas Eve Tuesday December 25, 2019 Christmas Day Wednesday December 31, 2019 New Year’s Eve Tuesday January 1, 2020 New Year’s Day Wednesday January 20, 2020 **Martin Luther King Day Monday

Bold indicates Paid Holiday ** Indicates that Library is OPEN, floating holiday, all other days listed Library is CLOSED except for Thanksgiving Day Eve, library closes at 5:00 pm.

YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2018-20

October 24, 2018

RESOLUTION TO ESTABLISH A SCHEDULE OF 2019 HOLIDAYS AND CLOSINGS ______

Whereas, the Ypsilanti District Library Personnel Manual sets forth a list of specific paid holidays for staff, and

Whereas, the Director has proposed a schedule of dates the library will be closed to observe these holidays in the 2019 calendar year, Now Therefore,

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

The 2019 Holiday & Closing Schedule is adopted as presented.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/18/18 Re: Consideration of scheduling a December meeting

Since we moved Board meetings to the fourth Wednesday two years ago, we have not scheduled a meeting in the month of December. The November Election will not only decide YDL’s future budget direction, it will bring significant change to the makeup of our Board. I propose scheduling a special December meeting to wrap up some projects with the current Board, namely a budget revision, and potentially, the award of an architectural design contract. If you are amenable to this, I suggest either the second or third Wednesday of December, as the fourth Wednesday is the day after Christmas. Would December 12th or 19th work for everyone? To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/17/18 Re: Resolution thanking the Friends of YDL for 60 years of generous support

The 13th annual National Friends of Libraries Week is October 21-27. I felt this was the perfect time to recognize the Friends of the Ypsilanti District Library for their hard work and support, and to congratulate them on their 60th anniversary. Following approval, we plan to present the Friends with a copy of the resolution and a cake to celebrate on the afternoon of November 14th, when they are hosting a Michigan Friends of Libraries “Talk about Friends” session.

YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2018-21

October 24, 2018

RESOLUTION TO HONOR AND THANK THE FRIENDS OF THE YPSILANTI DISTRICT LIBRARY

WHEREAS, the Friends of the Ypsilanti District Library was founded in 1958 to help the Ypsilanti Library serve the people of the Ypsilanti area, and

WHEREAS, during the ensuing 60 years these hardworking volunteers have maintained a book store, held book sales and other fundraisers to provide extra revenue to augment Library services and programs, and

WHEREAS, some of many programs the Friends have generously supported include summer reading, the library newsletter, community reads, youth and adult concerts, Ypsi Song Fest, Text and Learn for Kindergarten, touring exhibits such as Forever Free, The Greatest Generation, and Coney Island, and Learning Never Gets Old, and,

WHEREAS, the Friends helped renovate the Michigan Avenue Park Plaza, annually support a staff in-service day, and helped YDL rebrand its image, and

WHEREAS, the Friends have always been there when help was needed,

NOW, THEREFORE BE IT RESOLVED, that the Ypsilanti District Library Board of Trustees hereby congratulates the Friends of the Ypsilanti District Library on sixty years of service to the Library and the Ypsilanti community, and thanks them for helping make Ypsilanti a grand place to live and learn.

BE IT FURTHER RESOLVED that the Ypsilanti District Library Board of Trustees hopes that the Friends of the Library will continue to serve our community for another sixty years. We need and appreciate all that they do for us.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 10/19/18 Re: Discussion of Director evaluation process

Last year my first evaluation was held, covering my first two years of work. I will email a completed self-review form to all of you prior to the October meeting.

There are two forms for each Trustee to complete, which Brian will send. Once complete, the Director Evaluation form and the Board Comments form should be returned electronically to the Personnel Committee for tabulation. Please complete and return them at least a week prior to the November 28th meeting, when the evaluation will be conducted.

I would like to request that my evaluation be held in closed session. Thank you.

YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2018-22

October 24, 2018

RESOLUTION TO APPROVE THE MEMORANDUM OF UNDERSTANDING TO EXTEND THE AFSCME UNION CONTRACT ______

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

The Memorandum of Understanding to extend the AFSCME Union contract through March 31, 2019 is approved as presented.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: