Community Junior Colleges: the Organizational Profile--Kansas Community Junior Colleges

DOCUMENT RESUME

ED 052 776 JC 710 200

AUTHOR Parker, Paul TITLE Community Junior Colleges: The Organizational Profile--Kansas Community Junior Colleges. INSTITUTION Kansas State Coll. of Pittsburg. Dept. of Administration and School Service. PUB DATE [71] NOTE 41p.

EDRS PRICE EDRS Price MF-$0.65 HC-$3.29 DESCRIPTORS Administration, *Administrative Organization, Administrator Role, *Junior Colleges, *Organization, Personnel Integration, *Power Structure, Staff Role, *Teacher Administrator Relationship, Teacher Role IDENTIFIERS *Kansas

ABSTRACT The passage of the Kansas State House Bill 893, in 1965, changed junior colleges from high school extensions to community junior college districts, with their own board of control, faculties, facilities, and administration. This report presents data compiled from the responses of administrators in 14 of the 19 Kansas junior colleges regarding current administrative organizational patterns,. Organizational charts for each of the 14 colleges deal with administrative-staff relationships. The college administrator: (1) delegates responsibility;(2) indicates tasks and responsibilities assigned to various individuals;(3) stimulates and coordinates efforts; and (4) assembles available resources in an attempt to reach the objectives of the college. (cril- U.S. DEPARTMENT OF HEALTH, EDUCATtORIA WELFARE. OFFICE OF EDUCATION THIS DOCUMENT HAS BEEN REPRO- DUCED EXACTLY AS RECEIVED FROM THE PERSON OR ORGANIZATION ORIG- INATING IT. POINTS OF VIEW OR OPIN IONS STATED DO NOT NECESSARILY REPRESENT OFFICIAL OFFICE OF EDU- CATION POSITION OR POLICY.

DEPARTMENT OF ADMINISTRATION AND SCHOOL SERVICES

COMMUNITY JUNIOR COLLEGES: THE ORGANIZATIONAL PROFILE- - KANSAS COMMUNITY JUNIOR COLLEGES

O C.) PAUL PARKER PROFESSOR OF EDUCATION c\it

UNIVERSITY OF CALIF. LOS ANGELES

KANSAS STATE COLLEGE SEP PITTSBURG, KANSAS 2 1971

CLEARINGHOUSE FOR 1 JUNIOR COLLEGE INFORMATION 1 PREFACE

Information concerning Kansas community junior colleges assembled in usable form is lacking. Therefore, the writer undertook a series of state-wide studies to gather much needed information related to many aspects of the community junior college.

Dr. Paul T. Dixon, Chairman, Department of Administration and

School Services, and Dr. Aaron W. Harper, Dean, School of Educa- tion, concurred in the need for such studies.

The purpose of this report is twofold: First, to present and briefly discuss data compiled from the responses of Kansas community junior college administrators concerning organizational structure; and second, to provide interested individuals a detailed compilation of the data collected.

The writer wishes to acknowledge indebtedness and express sincere appreciation to the many individuals who contributed valuable support to this undertaking. The secretarial assistance

2 given by Mrs. Nona Knox, Mrs. Joyce Miller, Mrs. Mildred Beer, and

Miss Marvene Darraugh was most helpful. Mrs. Karen Koschin typed the final copy.

Most important, however, was the cooperation on the part of the Kansas community junior college administrators who took time from extremely busy schedules to provide the needed information.

To them, especially, we extend our thanks and appreciation. The administrative structure of the college should be designed to achieve the educational purposes of the institution.

Clyde E. Blocker Robert H. Plummer Richard C. Richardson, Jr. The Two-Year College: A Social Synthesis. Prentice-Hall, 1965, p. 179.

Organization is concerned with the structural pattern of the school system, the visual depiction of which is given in its

organizational chart. .

Administrative Leadership Services TABLE OF CONTENTS

PAGE

INTRODUCTION 7

STRUCTURE OF ORGANIZATION 10

Organization 10 The Structure 11

Allen County (Iola) 12 Barton County (Great Bend) 12 Butler County (El Dorado) 12 Cowley County (Arkansas City) 16 Dodge City (Dodge City) 16 Fort Scott (Fort Scott) 16 Garden City (Garden City) 23 Highland (Highland) 23 Independence (Independence) 23 Kansas City (Kansas City) 27 Labette County (Parsons) 27 Neosho County (Chanute) 27 Pratt County (Pratt) 31 Seward County (Liberal) 31

SUMMARY AND CONVENTS 34

APPENDIX 40

Letter of Inquiry 41 Kansas Community Junior Colleges 42

5 LIST OF EXHIBITS ORGANIZATIONAL CHARTS

EXHIBIT PAGE

I. Allen County (Iola) 13

II. Barton County (Great Bend) 14

III. Butler County (El Dorado) 15

IV. Cowley County (Arkansas City) 17

IV.A. Cowley County (Arkansas City) 18

IV.B. Cowley County (Arkansas City) 19

IV.C. Cowley County (Arkansas City) 20

V. Dodge City (Dodge City) 21

VI. Fort Scott (Fort Scott) 22

VII. Garden City (Graden City) 24

VIII. Highland (Highland) 25

IX. Independence (Independence) 26

X. Kansas City (Kansas City) 28

XI. LabetLe County (Parsons) 29

XII. Neosho County (Chanute) 30

XIII. Pratt County (Pratt) 32

XIV. Seward County (Liberal) 33 INTRODUCTION

Community junior colleges have significantly changed the nature of higher education opportunities in Kansas. The state's system of nineteen public two-year institutions are currently providing a high-quality, locally-controlled diversified program of higher education for over 15,000 students.

The community colleges of Kansas were developed to (1) provide at least two years of post-secondary educational opportunities within commuting distance for as many students as possible; (2) provide curriculums responsive to community needs including vocational or technical courses for students who will be seeking early employment, college-university parallel courses for those students who will be seeking the baccalaureate or higher degrees, and adult general education, terminal and noncredit courses; (3) provide opportunities for those who want job retraining or to develop specialized skills and talents; (4) raise for Kansas youth their general expectations in terms of educational opportunities; and

(5) offer quality education, at an economical cost to the student, which is community oriented.1

7 The Kansas junior college movement dates back to 1917 when

an act, permissive in nature, authorized boards of education of

first- and second-class cities or community high schools to extend

high school courses of study to include grades thirteen and four-

teen; and for some forty-eight years the junior colleges remained

an extension of the secondaryschool system. A major breakthrough

in the development of the community junior college system occurred

in 1965 when the Kansas legislature, during regular session,

passed House Bill 893, an act known in Kansas as the "community

junior college act," This act changed the junior colleges from

high school extension to community junior college districts with

their own board of control, faculties, facilities, and administra-

tion.2

During the period 1917 to 1965 there were a few changes in

the organizational patterns of the junior college; however, the

basic provision of the 1917 act relative to local and state con-

trol and supervision of the educational programs within the junior

colleges were largely maintained until the enactment of the

Licommunity junior college act of 1965.3This organizational pattern

consisted of the local superintendent of schools being assigned

the major responsibility for the operation of the extension courses.

He usually further delegated such responsibility to someone

designated as a dean. Furthermore, as might be expected under

such an arrangement, separate facilities and staff were the rare

exception. Therefore, one of the significant aspects of House

Bill 8-93 is the fact that it made a marked departure from previous

It concepts concerning administrative organization. Community junior college districts became distinct, separate institutions with their own boards of control and with a need to develop administrative organizational patterns which could provide the leadership necessary to assist the colleges in accomplishing their educational objectives.

At a time when the community junior colleges are undertaking such extensive reorganization, and with indications from research that institutional quality is directly related to educational leadership, it would seem important to seek information about the progress being made in the administrative organizational patterns of our colleges. Therefore, the writer of this report undertook to provide a descriptive look at the current patterns of administrative organization being formed in the Kansas community junior colleges. These data, gathered from community junior college administrators, should provide some insight into the types of organizations and into the adequacy of such patterns of organization for meeting the needs of community junior college leadership.

9 STRUCTURE OF ORGANIZATION

Li Organization: Organization is one of the responsibilities of the

college administrator, and it is an important responsibility.

[I The college aailinistrator must organize the system so that he can

(1) delegate responsibilities; (2) indicate the tasks and respon-

sibilities assigned to various individuals; (3) stimulate and

coordinate efforts; and (4) assemble the resources available in

the attempt to realize the objectives of the college.

In his organizational activities the college administrator

is concerned with the structural pattern of the college system.

This structural pattern is visually depicted through the various

organizational charts. These organization charts are documents

which take on signiricance only in relation to their function of

enabling people to relate to one another in the college's organ-

zational structure and to understand their responsibilities.4

10 The Structure: In the following pages 14 organizational charts

from Kansas community junior college districts are reproducted.

They are the charts currently being used (1970-71). Most of

these charts have been developed since 1965; many have been

revised recently, and a number of the colleges are currently

restudying their organizational structure.

Charts were not received from the following colleges:

Cloud County (Concordia); Coffeyville (Montgomery County);

Colby (Thomas County); Hutchinson (Reno County); and Johnson

County (Shawnee Mission).

In addition to reproduction of the administrative charts, a

brief description of the college is presented. The descriptions

identify the college, give its location, list the approximate

student enrollment, and state the number of full- and part-time

faculty members currently employed.5 ri

111 11 Allen County (Iola)

Exhibit 1 (page 0) is the organization chart for the public

community junior college of Allen County located in Iola. This

college services approximately 600 students, has 22 full, and

7 part-time instructors.

Barton County (Great Bend)

Exhibit 2 (page 14) is the organization chart for Barton

County Community Junior College located in Great Bend. Barton

County services about 850 students, has 28 full, and 5 part-time

faculty members.

Butler County (El Dorado)

The organization of the Butler County Community Junior

College, located in El Dorado,is depicted in Exhibit 3 (page 15). Ef This college services approximately 1,850 students, has 67 full,

and 2 part-time instructors.

1.2 CITIZENS OF ALLEN COUNTY ALLEN COUNT( caimotarr JUNIOR COLLEGE IE NDOWMENTASSOCIATION BOARD OF TRUSTEES PRESIDENT ALUMNIz/ I FACULTY STEERING COMMITTEE ill 1, \/I 1 CHAIRMANDIVISION DEAN OF INSTRUCT! Olf_//- REGISTR LIBRARIAN R---* 41 DIRECTORGUIDANCE PLANT MANAGERBUSINBUSINESS ESS FINANCIAL DIRECTORHOUSING DUCATION DIRECTOR._ATHLETIC SUPERVISIONPHYSICAL PLANT SERVICE OFFICEFOOD OPERATION STOREB OOK EADULT71 --COMM UN IC ATION ADMINISTRATION AND RESPONSIBILITY Exhibit 1 BARTON COUNTY COMMUNITY JUNIOR COLLEGE C Voters of Barton County 7 ( Director of Information) r.oarcirer President -Board College, of Truste;i:) -C, AdministrativeEvaluation Council) Committee (Administration-I)( Board Attorney) (Dean of Instruction (Dean of Administration ) 1-- Dean of Student Services') -1 (Curriculum Committee (Evaluation Committee ),,:, _ .' ' 1 Directors of i1 ....,...... , C Directors of 1 Directors of (Nursing:L.) Evening 11110hysical Plant) 1Computer-( *StudentHousin Admissions Library Division 1 Finance and Center ServicesFood * Financial Aids * AdvisoryServices III t Purchasing l & Union Counseling Vo-Tech *) Council -4SummerSchool HeadsDepartment! * PatrolCampus PlacementJob * & Guidancej LiLith le tics .Cttodvisciolys- 1 CouncilAdvisory I StudyCenterSkills ( Faculty Senate, (Faculty ...,(.fis Students) CStudent Senate) *Indicates AdoptedPositions by notBoard filled of Trustees Jan. 21, 1970 1Committeest Combined Committees CETnmittees) Exhibit 2 iscrua COUNTY COMUNITY JCNIOR COLLEGE BOARD SUPT.AND OFGRN BLDG. DS. TRUSTEESPRESIDENT OF --I BUSINESS MGR. ACADEMIC. DEAN VOC. TECH. ItAOULT DEAN OF REGISTRAR CHAIRMEN DIVISION CHAIRMENDIVISION INSTRUCTORS INSTRUCTORS 1 INSTRUCTORS LIBRARIAN UNSELi N G AND 4 STUDENTDIRECTOR AC.1 OF 1 C.,uI DANCE Exhibit 3 - Cowley County (Arkansas City)

Exhibits 4 (page 17), 4A (page 18), 4B (page 19), and 4C

(page 20) are the organization charts for Cowley County. These charts are as follows: Exhibit 4 is the overall organization chart; whereas Exhibits 4A, 4B, and 4C are charts delineating areas of responsibility under the division of administrative and student affairs (4A), division of occupational education (4B), and division of general education (4C). Enrollment in Cowley

County ranges around 500 students. This student body is served by 41 full and 10 part-time instructors. (Note: Cowley County is also designated as an area vocational school, and the above enrollment does not reflect the group of students being served through this function.)

Dodge City

Dodge City Community junior College is located in Ford

County. Exhibit 5 (page 21) is the organization chart for this public community college. Dodge City has about 750 students enrolled, taught by 31 full and 9 part-time faculty members.

Fort Scott

Bourbon is the home county of Fort Scott Community Junior

College. This college has 21 full and 7 part-time instructors serving approximately 700 students. Fort Scott's organization is depicted in Exhibit 5 (page 22).

16 I

COWLEY COUNTY COMMUNITY JUNIOR COLLEGE St AREA VOCATIONAL-TECHNICAL SCHOOL

TABLE OF ORGANIZATION

CITIZENS OF COWLEY COUNTY

1 BOARD OF 'TRUSTEES TREASURER]

CITIZENS COMMITTEES PRESIDENT ESS MANAGER ! LIMINCLERKor noolm COLLEGE SENATE]

DIVISION OF ADMINISTRATION & STUDENT AFFAIRS [DIVISION Of OCCUPA- DIVISION OF GENERAL O11,711110110. Nowmiraftr TIONAL EDUCATION EDUCATION

ADMINISTRATIVE SERVICES BUSINESS &SERVICES NATURAL

TECHNOLOGY , SCIENCES INSTRUCTIONAL SERVICES INDU STRIA L SOCIAL TECHNOLOGY SCIENCES STUDENT SERVICES

ADULT tte VOCA- HUMANITIES TIONAL EDUCATION STUDENT AC TI VI TI OCCUPATIONAL ACADEMIC STUDENTS STUDENTS (Normally Terniinal) Normally Transfer) STUDENT GOVERNMENT

LEGEND 1 Function Administrative Relationships Coordinative Relationships Advisory Relationships Exhibit 4

17 USU. 30 NOLLVZINVDII0

NOISIAIU 30 NOLLV1LLSINUNUY INSCIILLS SIIIV3311

V WIG VUISIN SALL VNOI.T.D(INISNI 'I INSCULLS INSCULLS SUDIAMIS SHDIAIISS S3DIAII3S SaLLIALLDV I

SNOISSIINUV INSUILLS I S.I.110(.13H SSDIAIISS 1100311 SU NSINNNSAOD I [

VNOI.I.DINLISNI ILN3V11.1111.1031.1 -DS.1903113INI . SSDIAUSS ov TALL mr. (sa

SDNIU'll(10 OS NO 'SUIV CAS, 'sou -DSTIODVILLNI SaNI1011D 311019 1 MIIOIA AUILLS SINN SULLIALLDV

SDNVUUID INSUILLS Land smouvor

DNIS(1011

31q14c1 Yf

81 TABLE Ok. ORGANIZATION

DIVISION OF OCCUPATIONAL EDUCATION -

IL BUSINESS ADULT AND VOCATIONAL INDUSTRIA I. TECIINOLOGY EDUCA TION TECIINOLOGY

BUSINESS CLERK -TYPIST DRAFTING MANAGEMENT

MARKETING & AUTO MECIIANICS DISTRIBUTION ELECTRONICS

AGRI- BUSINESS MACI NE SI 10P AUTOMOTIVE TECHNOLOGY

SECRETARIA L CARPENTRY MACHINE EDUCATION TEC I INOLOGY

POLICE WELDING WOOD SCIENCE TECHNOLOGYi

DATA PROCESSING, PRINTING

Exhibit 11

19 TAD LE OF ORGANIZATION

DIVISION OF GENERAL EDUCATION

IN WI*.....A...... NATURAL SOCIA L SCIENCES SCIENCES jHUMANITIES

MATHEMATICS HISTORY ,M11,ENGLISH

PIP/SIGS SOCIOLOGY LITERATURE

CHEMISTRY PSYCHOLOGY JOURNALISM

BIOLOGY I ECONOMICS DRAMA & SPEECH

PHYSIOLOGY GOVERNMENT ART

PI IYSICA L GEOGRAPHY MUSIC EDUCATION

HOME & FAMI LY Exhibit 4C

20 I Pte. mz=1 r::: c::: r:.; P i 17:7m r:77 E=7.7; 17171 17771 DODGE CITY COMMUNITY JUNIOR COLLEGE FBoard of Trustees'IState of Kansas I Dean of Instructional Services CommunityDean of President Dean of Student Head of . Personnel Services Business Services Director of Director Of Director of DirectorServices of Director of Director . . Director of . . ProgramServicesLibrary HeadS Occupational Education Chairmen thletics ExtensionServices ActivitiesHouse-Student Dorm Records of FacilitiesPhysical Prac. NurseAg.Mid-Mgt. Tech. Cosmet. P.E.Sci. & &H. M. F.A.Hum, mother SecretariesOffice Mgr Exec.Auto. Secy. Mech. Metal. Elec. Soc. S. & B. FoodClerks Service BookMgr. Store Mgr. namlnaammounaii Faculty -- Students -- Community DormitoriesRecreation Mgr, Bus. Exhibit 5 FORT SCOTT COMMUNITY JUNIOR COLLEGE AUMINISTRA9'I6: CHART

CITIZENS or BOURBON COUNTY

BOARD or TRUSTEES

PRESIDENT

14USINESS AMIgORY DEAN LL, ATHIETIC MANAGUR COMMITTEE REGISTRAR 1 DIRECTOR

---] CUSTODIANS FACULTY COUNSELOR ATHLETIC COACHES

CLERICAL IFACULTY H STAP P STUDENTS

STUHEHT COUNCIL

Exhibit 6

22 Garden City

Garden City Community Junior College is located in Finney

County. Exhibit 7 (page 24) shows the organization chart.

Graden City has been enrolling approximately 750 students. This

student body is being taught by 35 full and 8 part-timeinstruc-

LL tors.

Highland

Highland County Junior College holds the distinction of

being the oldest institution for higher education inKansas.

The college is located in Doniphan County and enrolls nearly

450 students. Highlank! has 18 full and 3 part-time faculty

members. The organization chart for Highland is shown in

Exhibit 8 (page 25).

Independence

Independence Community Junior College isone of two dis-

tricts located in Montgomery County. (The other being Coffey-

ville). Exhibit 9 (page 26) is the organization chart for

Independence. This college enrolls about 550 students and

employs 27 full and 8 part-time faculty members forinstructional

purposes.

23 rr!!!t k 1=: 1 mtr: mrt1 r41 Ipwrin ammo GARDEN CITY COMMUNITY JUNIOR COLLEGE PATTERN OF ORGANIZATION [FACULTY SENATE BOARD OF TRUSTEES PRESIDENT LASSISTANT THE PRESIDENT TO DEAN OF STIMENT .1REGIsADTRAR.sDIRECTOA DEAN OF SUSI/MSS STUDENTASSOCIATEseRnas/counnalt SERVICES/ DEAN OF CLEARRECORDS ONS ASSOCIATE DEAN ACADEMIC AFFAIRS INDUSTRIAL & VOCATIONAL ASSOCIATE DEAN OF 1.141NACER ACCOUNTS BLOCS.SUPERINTENDENT & GROUNDS OF CUSTODIAL DIRECTOR OF AIDS & AWARDSCOUNSELOR STUNS/ BUSINESS &DIVISION clittarm OF Acuarics ECONOMICS EDUCATION /DIVISIONAGRI- BUSINESS CHAIRMAN CLEAR STAFF COUNSELORS ERALIE & PHYSICAL EDUCATION DIVISION CHAIRMAN DIRECTOR OF OF COSMETOLOGY HUMANITIES DIVISION & F /NE ARTS !SCHOOL INDUSTRIAL ,I_NATCRAL SCIENCE & MATHEMATICS DIVISION CHA /EMS DIRECTOREDUCATION NURSINC OF 1- DIVISION CHAIRMANSOCIAL SCIENCE I STUDENTSFACULTY Exhibit 7 w!",1 = =7-7 -tf4 KR,9 Fk4 oimmi sm. HIGHLAND COMMUNITY JUNIOR COLLEGE College DistrictDoniphan County 'Board of TruEIT;Tsi President----1 Director of Director of Student Union BusinessOffice Bookkeeper Assistant to President Faculty CounselinGuidance & AffairsStudent ActivitiesStudentCouncilStudent Library 'Bookstore' Food Cashiers RelationsPublicAlumni EiegistrarAdmissions Organizations Student Director of Services Building;&] Grounds PlacementRelations.Special AffairsStudentForeign Convocations ,Financial Aid Student,Gifts RelationsServicesHealthParent Committees Faculty Development Student Body -- Education Adult Exhibit 8 Ii

INDEPENDENCE COMMUNITY JUNIORODLLEOE INDEPENDENCE, KANSAS I :1 LEle torate

rBoardof Trustees S Treasurer

President

4 °Imiluaritvmu. tugsm... Business Manager

Building and Grounds

Student Union Su cruiser

KAM! 9

26 ,1,1,1177. ".Z4

Kansas City

The organization chart of the Kansas City Kansas Community

Junior College (Wyandotte County) is depicted in Exhibit 10

(page 28). This community college d:.strict serves about 1,600

students. The instructional staff consists of 52 full and 16

part-time teachers.

Tbette County (Parsons)

Exhibit 11 (page 29) is the organization chart for the

public community junior college of Labette County located in

Parsons, Labette has 23 full and 5 part-time instructors. The

college enrolls approximately 450 students.

Neosho County (Chanute)

Exhibit 12 (page 30) is the organization chart f'r Neosho

County Community Junior College. This college has its campus

located in Chanute. Neosho County provides an educational pro-

gram for about 350 students, and the college has employed 21

full and 5 part-time faculty members.

27 111.141 fti%!,--, Mr)-9 Vt't Plr,1 IMM V.44 Om. Iwo mums mom. KANSAS CITY KANSAS COMMUNITY JUNIOR COLLEGE BOARD CITIZENS OF PRESIDENT TRUSTEES 1 ADMINISTRATIVE 1 FEDERAL PROJECTS, REPORTS ASST. TO PRESIDENT COUNCIL DEAN OF BUSINESS ADMINISTRATION CUSTODIALDIR. OF BUILDINGMAINTENANCE. SERVICES ETC- COORDINATION. ETC. ACADEMIC POLICIES COMMITTEE DEAD OF INSTRUCTION DEAN OF STUDENTS DIRECTOR OR BY CONTRACT OF SECURITY I riFACULTY SENATE ADVISORY COMM.;::CURRICULUM E. AREAS' ASST. DEAN FOR PERSONNEL SERVICES BUDGETARY.OIR. OF ACCT.. BUSINESS RECORDS. SERVICEnSti EVENING & EXT. EOUC.lDIRECTOR OF ADULT DOWNTOWN CENTER SECRETARIAL& CLERICAL MANAGEMENT,DIR. OF STUDENT BOOK STORE. UNION oci D VISIONCHAIR. DIR. OF1 PUS STU.DIR ACT. OF TIILETIC3IfIR. OF -L, STUDIEN I STAFF I INSTRUCTIONAL STUDENTS FACUL STIJOENTS ORGAN. Exhibit 10 ,-5T5S%rV7F!,,,7715, RIM 1=1 P1'1'11 P"ri

SummerOrientationFaculty School Meetings NightMaterialEquipmentDisciplineBudget School U111112 COM= JUNIOR COTEDIE EmployeeEmploymentPhilosophyAttendance Welfare PRESIDENT STUDENT GOVERWENT SPONSORS StudentsForeign Extra Curricular Sponsors. Placement Placement CE kOci,,,04144;-410VANZI IATRUIXICDIRECTOR CUSTCDIAN Student Government Assemblies FinalStudentPublic Exams RelationsWelfare ReporterCardinal DisciplineClassOrientationEntrance Schedules Requirements OrientationTesting.StudentFollow-11p Welfare DoltBasketball 1Coaches1 SchoolOrientationGoat Day Events ScholarshipPublicityChaperonsVisual aids Young!bungStudentPep Club DemocratsRepublicans Nurses SummerGraduationFinancialAdultNight School ResinSchool Requirements Aids Education Rousing trackIntramural,Tennis AttendanceDisciplineAssembliesRecordsReports JunoPhiPhtInternational DataThetaVoices Lambda Kappa Club RecordsBookTuition Store & Fees NEOSHO COUNTY COMMUNITY JUNIOR COLLEGE

Administration Chart

'Kansas State Government

Kansas State Department of Education

Board of Trustees

President

of Building Dean of Clerk Instruction & Grounds Students

Student Faculty Student Services Curriculum Committee --I-- Committee I---- Director of Registrar & Admissions --]Continuing Education IGuideicsi Continuing Education Committee 'Financial Aids LI Committee 'Athletic Director Library Athletic Committee [--[Student Faculty

, Library Committee Student Organization I Sponsors ----1 --I Nursing Orientations L-1Practical Nursing Committee 'Bookstore

Distributive Education 'Food Service

Distributive Housing Education Committee Health

Instructional Staff

Students

Exhibit 12

r.. Pratt

Pratt Community Junior College is located in Pratt County and serves nearly 500 students. Pratt has 26 full and 6 part- time instructors. The organization chart for Pratt is presented in Exhibit 13 (page 32).

Seward County (Liberal)

Liberal is the home campus for Seward County Community

Junior College. Seward employs 14 full and 7 part-time instructors. The college (new in 1969) enrolls approximately 350 students. Exhibit 14 (page 33) is the organization chart for

Seward County.

31 Inttrrirv,

PRATT COMMUNITY JUNIOR COLLEGE

IBoard of Trustees

President

Administrative Faculty Senate Council

Dean of Student Dean of Business Manager Personnel Services Instruction .1111141.

------Director of Admission and Athletics Registrar Clerk

Housing Director Superintendent Supervisor of Library of Buildings Services and Grounds Financial Aids ]

Student Activities Director of Student Continuing Commons Education

Health Service

Counseling Faculty Committees

Division Chairman

Faculty

Exhibit 13

32 if SEWARD COUNIT COMUNITY JUNIOR COLLEGE Board of Trustees :41 LBusincss Atznascr, Dean of Instruction I President r PublicDirector of EvertingDircctor Divisionof AthleticDirector rEirector of Student Services Information Services& Community iDircctori I Coaches Financial Aids Officer f.Counselorillepistrar (ActivitiesI Student or I Department of BusinessAccounting 1-Department of Fine Arts t & CommunicationsModern Language Deparnnent of ScienceMath & Math Department of Education. Education& Social Science SecretarialBusiness Scion=Administration ArtSpeechMusicLibraryEnglish Science Pre-NursingBiologicalPhysicsChemistryGeologyDrafting Scicnce PrcSociologyHistoryPsychologyPhysicalGovernment -Lasv F.dacation Indicates fatale. expansion, Prc-Optorr_ctryPro-DentalPre-Ntedicinc Exhibit 14 ( SUMMARY AND COMMENTS

The past six years have been momentous ones for the community junior college system in Kansas. During this period of time, the public community junior college system has grown to

19 colleges enrolling over 15,000 students with approximately

850 staff members and operating budgets exceeding fifteen million dollars.

Prior to 1965 the organizational pattern of Kansas community junior colleges consisted of the local superintendent of schools being assigned major responsibility for the administration of the junior college division of the public school system.

In 1965 the Kansas legislature enacted House Bill 893, an act known in Kansas as the "community junior college act." This act changed the junior colleges from high school extension classes to community junior college districts with their own board of control, faculties, facilities, and administration, and made it possible for community junior colleges to develop their own

34 11

structure of organization. Therefore, it would seem to be of

importance that data be collected which would depict the current

organizational structure of the Kansas Community Junior College

System. In view of the fact that information concerning the

organizational structure of Kansas community junior colleges had

not been compiled, this study was undertaken to identify and

examine the current organizational patterns of the community

junior college districts in Kansas.

In this study community junior college district organization

is presented primarily in terms of administrative charts, visual

depictions of the structural patterns of the community junior

colleges. The principal means of gathering the charts wasa

letter (see Appendix) mailed to each of the 19 communityjunior

colleges. The usable response rate to the inquiry was 74 percent

(14 of the 19 colleges).

Every organization faces the task of defining and implement-

ing its structure of organization. This implementation is

necessary if the organization is to achieve its ,objectives.6

Also, the individuals responsible for designing structureare

cat.:3ht between projection of an ideal plan--a plan which

represents relationships as they should be--and the projection

of a plan which depicts relationships as he believes themto

7 exist. Sound planning would seem to require both approaches.

The community junior college is, as every productionorgan-

ization, composed of two related groups. The classroom teachers,

35 ll 35 counselors, and other personnel who work directly with the

student compose the group that performs the operation for which

the college exists. The otner group consists of the administra-

tors and staff who direct, supervise, and service the operation

group. In a situation such as the community junior college where

professionals have a high degree of autonomy and where both kinds

of functions are performed by the same individuals, the distinc-

tion between the function of these two groups, though important,

is often confused. However, this lack of clear distinction can

be partially overcome by a more specific look at what the struc- E ture of organization, as depicted by the organization chart,

actually represents.

The organization chart is generally a pattern which repre-

sents the administrative component of the organizational structure.

As such, the chart usually represents and deals only with admin-

istrative and staff relationships not with the organization of

the work group. These charts reveal position, authority

hierarchy, and line and staff relationships. These charts are

LCk most useful as a general guide for orienting staff and as a

means of identifying specific relationships between personnel

within the organization.8

The organization chart is, at best, a "barebones" picture

of the structure of the organization. As McCleary and Hencley

II indicate,

36 It is the skeletal structure of essential administrative processes of:

Decision making...authority and responsibility are pinpointed....

Formal communication...reporting and...issuing... official directives and information.

Division of work...identifies positions and groupings to form the organization.

Coordination of parts...specifies the relationships of the various parts of the organization to each other and to the organization as awhole.9

The community junior college organization charts reproducted in this report are, in general, representative of the most common pattern of administrative organization found withincommunity colleges. They are the basic line- and staff-concept depicted in organization form, and they probably as Richardson noted,

...represent a hodgepodge of ideas garnered from business, secondary schools, and four-year universities without...much analysis as to how well these ideas relate to the kinds of problems currently being encountered by the administrative organizations of two-year colleges.10

These charts depict positions in the college organization according to their authority relationships and, as such, portray certain common characteristics: (a) the individual in the organization occupies a formally defined position; (b) positions are shown as being related by the authorityassigned to them; and (c) the decision-making structure identifies individuals with the line structure who serve as arbitrators.

During periods of rapid growth and change, there is little likelihood that administrators would be able to give serious

37 Trrn,rern71,

attention to the many issues and problems in organization.How- ever, now is the time for new approaches to administration in the community junior college to be given thorough study and consideration.

In this report community college organization has been discussed primarily in terms of charts, the visual depiction of the structure of organization for the college. It perhaps needs to be emphasized that organization is not an end in itself. The purpose of organization is to further the college program. By attempting to fuse the elements of the college into an opera- tional unit, the structure of organization serves as a means to an end, which for the community junior college is to provide the best education possible for the community being served.

38 1. Heinrich, Carl L., "Junior Colleges In Kansas," Kansas Association of School Administrators Newsletter. Topeka: The Association (January 1970).

2. Flint, Jack M., Floyd Herr, and Carl L. Heinrich, The Kansas Junior Colleges: 50 Years of Progress. Topeka: The State Department of Public Instruction, 1968, pp. 25-29.

3. Ibid. pp. 31-33.

4. Administrative Leadership Service, "School District Organiza- tion," Arlington, Virginia: Educational Service Bureau, 1969, p. 1.

5. Kansas State Department of Education, Summary of Public Community Junior College Reports for the School Year 1969-70. Topeka: Department of Education, 1970.

6. Blocker, Clyde E. and William A. Koehnline, "The Division Chairman in the Community College," Junior College Journal, (February 1970), pp. 9-12.

7. McCleary, Lloyd E. and Stephen P. Hencley, Secondary School Administration: Theoretical Bases of Professional Practice. New York: Dodd, Mead & Company, 1965, p. 172.

8. Ibid. p. 174.

9. Ibid. p. 175.

10. Richardson, Richard C. Jr., "Needed:New Directions in Administration," Junior College Journal, (March 1970), pp. 16-22.

39 APPENDIX

KANSAS STATE COLLEGE OF PITTSBURG DEPARTMENT OF ADMINISTRATION AND SCHOOL SERVICES Pittsburg, Kansas 66762

Dear Community Junior College Administrator:

We are making an effort to gather a comprehensive body of data concerning the administrative organization ofour state system of community junior colleges.

The information will be compiled to provide an overview of the present administrative structure of our community junior colleges. In addition, it is hoped that the data collected will be useful in ascertaining future needs of community junior college administrators. The results of this study should be of interest to all those interested in our community junior colleges.

Your cooperation in forwarding to us, within the next 10 days, the following materials will be sincerely appreciated. We would like to receive:

Two copies of your current administrative organi- at ion. (One chart will be reproduced and included in the study.)

Sincerely,

Paul Parker

PP:kk

Enclosure

40 41

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Kansas Community Junior Colleges

District City

Allen County Iola

Barton County Great Bend

Butler County El Dorado

Cloud County Concordia

Coffeyville Coffeyville

Colby Colby

Cowley County Arkansas City

Dodge City Dodge City

Fort Scott Fort Scott

Gardent City Garden City

Highland Highland

Hutchinson Hutchinson

Independence Independence

Johnson County Shawnee Mission

Kansas City Kansas City

Labette County Parsons

Neosho County Chanute

Pratt Pratt

Seward Liberal