Otorohanga Community Board

AGENDA

WEDNESDAY 4 September 2019

4.00pm

Members of the Community Board

Board Member Alan Buckman Councillor Katrina Christison Board Member Liz Cowan Board Member Neville Gadd Councillor Paul McConnell (Chair) Board Member Peter Coventry

OTOROHANGA COMMUNITY BOARD

WEDNESDAY 4 SEPTEMBER 2019

Notice is hereby given that an Ordinary meeting of the Otorohanga Community Board will be held in the Council Chambers, 17 Maniapoto Street, Otorohanga on Wednesday 4 September 2019 commencing at 4pm.

28 August 2019 Tanya Winter CHIEF EXECUTIVE

AGENDA

ORDER OF BUSINESS: PAGE

PRESENT 1 IN ATTENDANCE 1 APOLOGIES 1 DECLARATION OF INTEREST 1 PUBLIC FORUM 1 CONFIRM OCB MINUTES - 7 AUGUST 2019 1

REPORTS

ITEM 104 CHAIR PERSONS REPORT (VERBAL) 2 ITEM 105 CHIEF EXECUTIVE REPORT 2

ITEM 106 CYCLE PATH AND HANGOUT ZONE AT THE JIM BARKER MEMORIAL PLAYGROUND 4

ITEM 107 OCB WALKABOUT ACTION LIST 25

ITEM 108 ROUTINE ENGINEERING REPORT: MAY - JULY 2019 27

ITEM 109 ROUTINE PLANNING REPORT: APRIL - JUNE 2019 37

ITEM 110 ROUTINE BUILDING CONTROL REPORT: APRIL - JUNE 2019 39

ITEM 111 ROUTINE ANIMAL CONTROL REPORT: APRIL - JUNE 2019 45

BOARD MEMBER UPDATE 46

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PRESENT

APOLOGIES

DECLARATION OF INTEREST

PUBLIC FORUM

CONFIRMATION OF MINUTES – 7 AUGUST 2019

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ITEM 104 CHAIRPERSONS REPORT (VERBAL)

ITEM 105 CHIEF EXECUTIVE REPORT 18 JUNE - 15 JULY 2019

TO: CHAIRPERSON AND MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: CHIEF EXECUTIVE

DATE: 4 SEPTEMBER 2019

Relevant Community Outcomes  Ensure services and facilities meet the needs of the Community  Foster an involved and engaged Community  Executive Summary 

Executive Summary The purpose of this report is to inform Council of the key focus areas for the Chief Executive in the last month.

Staff Recommendation It is recommended that the report is received.

Report Discussion This following matters are highlighted for Council’s attention:

1. Health, Safety and Wellbeing The Month in Review - Three site safety inspections completed - no significant non-compliances identified - Two near hits recorded - one corrective action identified to control a slip/trip/fall risk - 25 staff attended customer conflict training - Two staff in the Waters Team completed their Dangerous Goods licence endorsement - staff had an annual health check Coming Up - New HSW reps will attend the initial legislative representative training in Sept - Internal educational sessions on Risk Management Sept/Oct for all operational staff - HSW Committee to promote some national wellbeing campaigns Key Focus Areas

1. Asbestos Management – identification and recording on an Asbestos Register. Asbestos Management Plan is to be developed and monitored. This is a high priority. 2. Liaise with relevant staff to verify compliance status – site visits with Parks team to occur in August 3. Develop risk register/s – the generic risk register is in draft with the representatives to participate in a risk assessment workshop, with group risk registers not yet started 4. Identify, document and communicate critical risks – managers to identify 5. Library evacuation drill – Review existing procedures, erect evacuation signage and conduct evacuation drill to meet legislative requirements 6. Review and update existing and/or develop new procedures to align with the LASS

2. Localism As I reported in July, the theme of this year’s Local Government NZ conference was “Riding the localism wave: Putting communities in charge”. It was about empowering communities to take charge of their social, economic, environmental and cultural wellbeing through localism. This is a global concept that is reshaping governments all around the world. Its basic premise is that the best outcomes come from local people making local decisions about the places they live and love. It encourages Councils to review how we engage with our community early on decisions that affect them. If you are

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interested in reading more the website is here https://localism.nz/. The LGNZ discussion document is here https://localism.nz/assets/Documents/f411ba372e/Reinvigorating-local-democracy-LGNZ-July-2019.pdf. I am proposing to add this topic to the agenda for our next Council-Community Board Joint Workshop in September and recommending to the new Boards and Council that we use this as a basis for developing our next Long Term Plan.

3. Three Waters Review In July the government announced the establishment of a new drinking water regulator. This has the full backing of LGNZ who believes local government has had appropriate input into the policy making process ensuring that the focus is on public health outcomes. The drinking water regulator will be responsible for establishing standards, monitoring compliance, and bringing non-council drinking water networks up to the new standards. LGNZ have cautioned the government that affordability in some communities will be a major challenge and to set realistic timeframes for meeting the new standards. On 1 August 2019 the new Health (Drinking Water) Amendment Act 2019 was enacted. Staff are assessing what that means for Council’s water supplies and will report back once that is confirmed.

4. Other Meetings/Activities - Election Candidates meeting in Ōtorohanga - All staff meeting - Lyceum Club presentation - Union negotiations - Report writing workshop for staff - Plan Leadership Committee - Pera MacDonald and Derek Wooster (Iwi relationships) - LGOIMA workshop for staff - Ross l’Anson (NZTA) - Graeme Smith (Drug Detection Agency) - Ian Potter (procurement review) - Waikato CE Forum - Sue Garmonsway (Gallie Miles lawyers) - Keith Frentz (Beca), - Chris Ryan and Matthew Cooper (Waitomo DC and Sport Waikato) - Email signature working group - Induction working group - Civil Defence audit - Andrew McKillop (NZTA) - Don Young (Strategic Pay) - Dan Henderson (LGNZ) - Rotary Club receipt of Honorary Membership - Karen Holland (Schema) - Craig Erskine (Corrections Department) - Waikato Mayoral Forum - Ōtorohanga Kiwi House - Prison monthly meeting - Michael Cullen (NZ Motorcaravan Assn) - Various meetings with individual community members

Tanya Winter CHIEF EXECUTIVE

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ITEM 106 CYCLE PATH AND HANGOUT ZONE AT THE JIM BARKER MEMORIAL PLAYGROUND

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: GROUP MANAGER ENGINEERING

DATE: 4 SEPTEMBER 2019

Relevant Community Outcomes  Ensure services and facilities meet the needs of the Community  Foster an involved and engaged Community

Executive Summary The purpose of this report is to ask for approval for Project Kiwiana to add a cycle path and a youth hangout zone to the Jim Barker Memorial Playground and to recommend that Council funds the maintenance and depreciation of them.

Staff Recommendation It is recommended: 1) Approval be given for the Project Kiwiana Committee to add a cycle path and youth hangout zone, from funds secured by themselves, to the Jim Barker Memorial Playground. 2) The amount of $2200 be allocated from the Community Board reserve fund to the repositioning on the fence to the playground behind the trees, to the toe of the stopbank and a safety gate added in the fence to allow access to the adjacent stopbank pathway. 3) For a recommendation to be made to Council to approve funding of an additional $5000 per year to the operating budget to maintain these additional assets. 4) For a recommendation to be made to Council to approve the addition of the cycle path and youth hangout zone assets to the Council asset base and included in the annual depreciation calculations, currently estimated at $1914 per annum.

Background Project Kiwiana presented to the Community Board in May 2019 with a proposal to extend the Jim Barker Memorial Playground with the construction of a youth zone and pathway through the Kahikatea stand situated behind the new playground at Reg Brett Reserve. During the presentation, some members of the Board raised their concerns about the potential for damage to the trees and their roots due to the pathway. The Board were overall supportive of Project Kiwiana’s proposal and requested that staff prepare a report outlining project details and ongoing operational costs for formal consideration at a future Board meeting.

Due to the concerns raised by the Board members about potential tree damage, staff sought a specialist report to assess the potential impact to the trees that could result from the pathway construction. Wildlands were contracted to do an ecological assessment of the trees at a cost of $1617 which was funded through the Otorohanga Parks and Reserve account. The ecological assessment (attached) was very thorough and recommended if the construction of the pathway was progressed, considerable care and precision would be required to minimise damage to the root structure of the trees. It also outlines that any damage to the roots could ultimately compromise the health and longevity of the trees and went on to recommend having supervision from a qualified ecological arborist throughout the construction project.

The native tree stand, which contains mostly Kahikatea along with a handful of other native tree species such as Rimu, Totara and Kauri, was planted by the late Bob Horsfall who was a well-known local conservationist and former Community Board member in the 1980s. Due to this Council staff felt it prudent to engage with his widow Jocelyn, to make sure her views were also considered in their formal report to the Board. Jocelyn was in full support of the pathway providing there was no risk to

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the trees that her late husband had planted. When staff shared the results of the ecological assessment with her she expressed concern for the native trees and asked for alternatives to be explored for the location of the pathway.

The results of the ecological assessment, along with the views of the Horsfall family were shared with the Board and Project Kiwiana. This resulted in a second design proposal which takes the majority of the pathway outside of the trees with only a small section through the stand of trees. Jocelyn Horsfall has been included in two site meetings to finalise the second proposal and is happy with this alternative.

The Jim Barker memorial playground has been open since late 2018 and has quickly been accepted as a significant asset for Otorohanga. The Project Kiwiana Committee who secured funding for the project wish to add a cycle path and youth hangout zone to the playground.

Scope of Work The length of cycle path is approximately 350 metres and this includes three short track roller sections and a very short section of boardwalk.

The youth hangout zone has a shade sail and informal seating / play elements and a grass slope with seating.

The position of the existing boundary fence behind the trees needs to be moved to make room for the cycle path.

Financial Considerations

The capital cost of the works is estimated at $89 678.

Depreciation has only been allocated to the “furniture” which covers things such as the shade sail and the associated structure, plus anything of timber construction which is built above the ground. Typical useful lives for these products have been assessed taking into account the expected usage (heavy) and physical wear and tear (heavy) as this is a high use, very popular location.

The earthworks as such are not usually depreciated as they are a one off expense and do not need to be redone if the asset is replaced. The cycle path surface and base course layers are not depreciated as the ongoing maintenance work in essence replenishes them. A cycle path is not subject to deterioration in the same way as a road is due to heavy vehicle usage and as such should never need to be replaced if properly maintained. Annual Value Useful Life Depreciation Cycle path earthworks 11,411 N/A N/A Cycle path surface & edge 33,436 N/A N/A Cycle path base course 16,240 N/A N/A Cycle path "furniture" 3,848 15 257 Hangout zone earthworks 6,366 N/A N/A Hangout zone "furniture" 16,577 10 1,658 87,878 1,914

The capital cost for the bike path and youth zone areas will be paid by the Project Kiwiana Committee from funds which they have or will raise. The Committee advised that they have a shortfall based on the estimate done by Bespoke Landscape Architects of approximately $28 000, however they did not wish to further delay the project by seeking further funding from Funding Agencies at this stage and have advised that they will address the shortfall by taking the following steps.

 The cost estimate includes a 20% contingency which totals $14,646. The Committee will consult with Bespoke and agree to reduce the contingency percentage as they are confident that the majority of the contingency is unlikely to be spent – estimated cost saving $10 000  The Committee intend to seek sponsorship of timber product from a local supplier- estimated cost saving $2,800  Removal of the green timber border/edge surrounds will be undertaken by volunteers – estimated cost saving $3,600  The balance of the shortfall will be paid in the short term from Project Kiwiana’s General Icon account which currently has sufficient cash surplus –estimated at $11,600. PKC will reimburse the account at a later date.

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 The bike path and youth zone project takes priority over any new projects and remains the main focus until completed.  The committee are not averse to considering future elements that may be added to the playground. A separate fund raising drive will be undertaken then to cover future projects.

To accommodate the revised design of the cycle path the farm fence behind the trees needs to be moved back to the toe of the stopbank. It has also been suggested that a safety gate be added to provide access to the stopbank pathway. The cost of this is estimated at $2200. As the budget for the cycle path and youth hangout zone are considerably higher than anticipated informal discussion between project Kiwiana and some Community Board members suggests that this $2200 be funded from the Community Board Reserve fund. This is now put to the Board for consideration.

The additional operational and maintenance costs for these two elements is calculated at $5000 per annum. This work covers the cost of keeping debris off the cycle path and maintaining the youth hangout zone, cycle path and associated items.

Options Analysis

1. Support the Project and all Recommendations

Advantages  The playground is able to offer a wider ranges of uses which will appeal to more people, in this case younger children on bikes and their parents plus youths in a separate area.  Areas of shade are created.  The kahikatea trees are both respected and enjoyed.  A significant council asset is created without capital outlay from council.  The Council and Community Board are investing for the benefit of the Otorohanga District.  A further improved playground adds weight for people to visit Otorohanga or to move to the district.

Disadvantages  Additional operational and depreciations costs

2. Support the Project but Don’t Fund Maintenance or Depreciation

Advantages - No cost to the ratepayer

Disadvantages - Project Kiwiana thinks Board and Council don’t support them and/or the project - This would not align with the approach the Board and Council have taken to the rest of the playground - The playground falls into disrepair and no-one has the funding to fix it - The playground falls into disrepair, Council is expected to fix it but hasn’t put aside the funds to do so - The playground falls into disrepair and a child gets injured

Preferred Option The preferred option is Option 1 – Project Kiwiana Committee to complete the capital works and then for Council to maintain the assets as it adds value to the experience and lives of both residents and visitors to the Otorohanga District, and means it is clear who will maintain these aspects of the playground into the future.

R H Brady GROUP MANAGER ENGINEERING

Attachments a. Plan showing the extent to the cycle path and location of the hangout zone b. Wildlands Ecological Report on the Kahikatea Trees

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ITEM 107 UPDATE ON THE OTOROHANGA COMMUNITY BOARD WALK AROUND OTOROHANGA

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: COMMUNITY FACILITIES OFFICER

DATE: 4 SEPTEMBER 2019

Relevant Community Outcomes  The Otorohanga District is a safe place to live  Ensure services and facilities meet the needs of the Community  Foster an involved and engaged Community

Executive Summary On 7 March 2019, the Otorohanga Community Board walked around Otorohanga and complied a document identifying areas of concern or possible improvement. This report provides further feedback to the Community Board on the steps taken since the previous report.

Staff Recommendation It is recommended: That the report be received

Report Discussion Each item raised is recorded in the table below along with associated comments.

ITEM COMMENTS / STATUS AS AT 29/7/19 SERVICE REQUEST NUMBER Planter box in the Village Green, replace Completed 1902077 rotten timber and repair / paint the planter. Pou showing signs of fading and algae Local contractor to price the work. Awaiting 1902072 growth. a quote. Expedite the completion of the Jared has now taken over this project. 1902073 memorial cannon and return them to the park. Replant bare patches in Memorial Park Bark has been renewed awaiting planting... 1902074 Millennium “Te Rohe Potae” sculpture Staff and designer are finalising the proof of 1902075 base (raw pounamu) needs cleaning, the map in order to replace the sign. plaque at the base to be replaced. Descriptive story panel needs cleaning. Faded yellow line at the edge of the Update, arrangements have been made for 1902079 platform. ODC to complete this work with supervision from Kiwirail. Not done as yet. Waipa River Bridge and the rail over NZTA have done no further work since the bridge need cleaning and painting. last report. Some work has been done on the road marking at the Waipa River Bridge. Hand railing still to be done, brought up at last liaison meeting again.

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Crack Willow and Japanese Walnut Contractor has been engaged to do this. 1902080 growing on the banks of the Waipa Currently been delayed by weather River near the SH3 Bridge. Dry gorse on railway bank above There are still some live gorse bushes which Sargent Place. Fire hazard? were not removed, the fire hazard has been cleared and these plants will be sprayed by Kiwirail on their next planned circuit. Renewal of Otorohanga entry signs One price has been obtained, awaiting 1902076 near the cemetery? second price

Jared le Fleming COMMUNITY FACITILITES OFFICER

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ITEM 108 ROUTINE ENGINEERING REPORT - MAY TO JULY 2019

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: ENGINEERING MANAGER

DATE: 20 AUGUST 2019

Relevant Community Outcomes  The Otorohanga District is a safe place to live  Ensure services and facilities meet the needs of the Community

Executive Summary This is a routine report on engineering matters for the period May to July 2019.

Staff Recommendation It is recommended that the report be received.

Report Discussion

The report has been written in the main by Andreas Senger (Roading Manager), Rachel Stubbs (Road Safety Co-ordinator) and Mark Lewis (Services Manager). At the start of the next triennium it is planned for each staff member to present their reports separately, most likely spaced into consecutive council meetings.

ROADING

Contract 1070 – Roads Maintenance (Inframax Construction Ltd)

Contract 1070 is progressing well. Cyclic maintenance work is by and large being completed within timeframes specified. As with any contract work there are exceptions and these are dealt with on a case by case basis. When residents call in a service request these are investigated, prioritised and dealt with.

 The focus has now shifted to the wet season with drainage works being undertaken where blockages are occurring.  Work to repair road pavement prior to reseals has begun in anticipation to commence with the reseal programme.  A list of high trimming of vegetation has been issued to the Maintenance Contractor to commence this work.  The Maintenance Contractor will also soon begin winter grading. This activity has been temporarily scaled down due to the wet weather.  Potholes are being attended to when they are reported by the public or identified by routine inspections.  Signs have been replaced in various locations throughout the district. The majority of these signs have been deliberately pushed over, and the Roading Department has requested that the public actively looks out for the culprit(s).  The Otorohanga town clean-up is continuing to work well.

Contract 1051 – Second Coat Sealing and Reseals 2017 – 2019 (Higgins Construction Limited) The reseal programme list has been drafted for this season. This year will see a total of more than 60km of roads that will be resealed. It is also the last year of the current Reseal Contract and the Projects and Design team will commence with drafting a new tender document for issuing. The existing contract does not make provision for any emulsion applications that may be used in future, and the intention is to price the use of the safer emulsion treatments as an alternative. A list of the roads to be resealed in the 2019/20 year will be uploaded to the website with a map showing the areas and programme for the works.

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Contract 1053 – Footpath Construction and Maintenance 2017/18 Whitaker Civil Engineering has started work and completed the Alex Telfer Drive Kerb and Channel and the Domain Drive Kerb and Channel. Work will soon commence on Merrin Avenue and Whittington Lane. Due to the short lengths of Kerb and Channel constructed at each location, the machine is sent away to allow enough preparation work to be done prior to establishing it back on site without leaving prepared sites unattended for too long. Once all the Kerb and Channel work is completed the Contractor will seal the exposed roadway in one exercise which will mean the work can take place in more favourable weather conditions removing the need to establish the equipment on site more than once. C1063 – Huiputea Drive – Lowering and Associated Car Park and Stormwater Works This work has been officially paused during the rainy season and will commence once the wet conditions have improved. The current planned start date is early September for the stormwater drainage with the roadworks likely to commence late October, this timing is weather dependent. Contract 1026 – Mangaorongo Road Rehabilitation (Inframax Construction Ltd) A Practical Completion Certificate has been issued and the Contractor is working through the defects list during the Defects Liability Period. Contract 1049 – Bridge Painting Contract (Inframax Construction Ltd) Work has now commenced, but as Inframax has the maintenance contract the same team doing the normal maintenance on the bridges during the specific cycle will also perform the bridge painting. Contract 1081 – Wahanui Crescent Bus Shelter Although separate from the original project, a bench seat has been ordered and is being manufactured specifically for the shelter. It will be constructed out of stainless steel supports, for ease of maintenance and durability, and standard decking plank for the seating. The supports will be concreted into the ground. Contract 1071 – Stopbank Pathway The project ran into some difficulties due to material supplies and the wet weather. Slow, but steady, progress is being made. Contract 1028 – Bulk Metalling Contract This Contract has commenced again with the last of the roads for this contract period likely to be completed in September. A list of the roads to be bulk metalled in the 2019/20 year will be uploaded to the website with a map showing the areas and programme for the works. Contract 1078 - Huiputea Drive Stormwater The project was hit with unforeseen ground complications. The drill hole collapsed while pulling the pipe through and this necessitated a change in scope. As of writing this report the Contractor has successfully overcome the very difficult ground conditions and a large section of pipe has been pulled through. By the time this report is read it is anticipated the project will be completed. Contract 1083 – Wharepuhunga Road Rehabilitation A section of approximately 1km of Wharepuhunga, from about kilometre 10.5 to 11.6, is scheduled to be rehabilitated. The Tender Document is on the verge of being issued.

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General Roading Matters  The Project and Design team are investigating the replacement of the damaged crash protection barrier rails at the dam at the end of Waipapa Road. They are busy with an appropriate guardrail design.  A new scope of works and pricing document is being drawn up for the Morrison Road culvert installation and Honikiwi Road slump repair. This is due to the original scope of work for both projects increasing and being over the discretionary procurement amount without going to tender. A short form tender document is being drafted and tenders will be requested shortly.

Roading Budgets The new Financial Year has started and the Budgets are all tracking well.

ROAD SAFETY

Fatigue

Fatigue is an issue of high priority within the Otorohanga area. Auckland ski and holiday traffic combined with tourists traveling on SH3 and SH39 can make Friday night and weekend travel precarious for both locals and travellers.

Eight stops are planned for the 19/20 year and will be held on SH39 at the intersection of Road in the car park of the old café. Last year there were a few issues with the traffic management plans but they have been sorted and this has been reflected in the increase in the number of people dropping in. Numbers stopping: 18 April 31 21 June 44 26 July 151

Defensive Driving Courses

It was noted there were no Defensive Driving Courses being held in the district, and three have now been held since March. The courses help support the youth driver training programmes and high school driver training programmes Youth Driver Training Street Talk (Defensive Driving Course) 26 and 28 March, 2 and 4 April 17 participants 30 April, 2, 7 and 9 May 13 participants 30 July, 1, 6 and 8 August 17 participants

Restraints

25% of people killed on NZ roads were not wearing a seat belt. Correct child car restraint use also needs improvement. Our local road policing team conduct regular restraint checks, and at the beginning of each school term a joint checkpoint is held around local schools and preschools. NZTA is also funding ‘Baby On the Move’ where a technician will come into our district and run clinics to educate local groups. Restraints Stops / Clinics Otorohanga – 1 March 26 participants Kawhia – 8 March multiple checks Otorohanga – 5 April 22 participants Te Kuiti – 21 May 32 participants

Project Worm

Project Worm is a joint campaign with local roading police to target tourists traveling through our district on their way to Waitomo Village. All cars entering and exiting the village are stopped and spoken to about “staying left”. They are given a wristband to put on their left wrist as a reminder to stay left. Targeting Tourists multiple checks throughout Jan/Feb/March

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Driver Refresher Course

Senior drivers need to be kept updated with law changes and rules around driving. Each year two driver refresher courses are held to help keep our seniors safe on the road. March 29 7 participants

Roadside Message Boards

New road side signs:  A Limit not a Target 5 new signs  Red and Yellow Children replaced and moved  Audit and replacing old and damaged ones district wide / throughout year

Road safety Week 6-10 May

The road safety coffin display which was held on the village green generated extensive media coverage and it is now going to be used as a visual display in Centre Place, Hamilton during the Triffin’s Conference in September. The coffin story was also part of the latest Triffin’s newsletter. police have shown a fair amount of interest in the idea of the display and are thinking of ways they could use it.

Youth Driver Training Programme

Hilary Karaitiana from Number Twelve Youth Hub is busy keeping our youth on track with obtaining their licences. Youth from the ages of 16-25 can now utilise the youth hub to get all the way through their licences. Numbers are continuing to exceed expectations which are set at 40 restricted licences for the Otorohanga District. Figures for the 18/19 financial year are: -  Learner licences 43  Restricted licences 45  Full licences 16

High School Driver Training Programme

Number Twelve has taken on the contract of running this programme which aims to have all students leaving college or high school with either a full licence or close to it. Staff have been working to establish this programme for several years and it is now up and running. Waitomo District has been included in this programme with four high schools now being helped to get all eligible students their drivers licence.

THREE WATER SERVICES AND COMMUNITY FACILITIES

Summary The purpose of this report is to provide information on the activities of the water services and community facilities department for the last quarter from 21 May until 20 August 2019. This report contains matters of an activity nature and does not require any decision from council.

Recommendation

That the information presented to council in this report is received

Financials

Are not contained within this document and are reported to council through the Finance Report.

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Report

Otorohanga Water and Water Treatment Plant Over the last quarter the plant has continued to produce good quality water for the community, we are continuing to make improvements as we finish our first full year of obtaining a 2A Bacterial compliance criteria. Under the Drinking Water Standards NZ, a 2A Bacterial compliance criteria is when your water treatment process involves continuous monitoring of all the plant operations, as opposed to the previous criteria of 2B which required manual sampling and testing of water leaving the plant. The latest improvements have been the refurbishment of two of the four sand filters and the start of installing the actuators and programming for the automated back washing. A replacement cone was installed in one of the clarifiers and the onsite lab has been completed so that we can do better onsite testing of our processes and fine tune our methods. We have also installed a new Chlorine sensor at the Thomson Ave reservoirs to give us better data on our chlorine levels entering the reticulation. We have had two water main breaks this quarter, one was a 200 mm concrete water main on Factory Drive and the second a small 50mm rider main on Main North Road by Thomson Ave.

Waipa Rural water scheme

Only one issue to report on the Waipa scheme this quarter and that being a contractor trenching through a section of the water main on Road twice on the same day while working on a local farm.

Kawhia Community Water Supply Good progress has been made in the replacement of the Clarifier tank and are awaiting the pipework to be fabricated and installed. Because the tank is being built on a different location onsite, there has been no interruption with the water supply. Once the new clarifier is online the old one will be dismantled and taken away and the plant will undergo some much needed landscaping of the grounds. We have recently had an issue with cattle wandering into the reservoirs area from the neighbouring forestry and have had to erect a fence around them to keep stock out. We are also currently looking at removing nearby trees in this area as they could damage our infrastructure should they fall. On 11 July 2019, Waikato District Health Board (DHB) carried out the implementation of the Kawhia Water Safety Plan, as part our compliance with the Drinking Water Standards New Zealand. Part of this implementation involved an onsite visit to our Kawhia Water Treatment Plant. Overall the results were good with only two non-conformances and six recommendations. As with Otorohanga, the issues raised did not affect our ability to provide clean safe drinking water, they are more administrative issues which staff are working on to resolve. At the conclusion of the assessment the Drinking Water Assessor stated he was very pleased with the overall progress of Otorohanga Water Services Team and had noticed over the last three months a real improvement in our level of service and our relationship with the DHB.

Arohena Rural Water Supply Arohena supplies continue to operate at normal capacity, with no issues in the last quarter. We now have the ability to remote monitor chlorine at Huirimu and Kahorekau with the completion of installation of the chlorine sensors. Taupaki will have that capability in this financial year. Having the ability to monitor chlorine levels leaving the plant will alert staff to any disinfectant issues in real time which will avoid interruptions to supply. Staff have recently installed a catch pit and drain from the overflow of the Huirimu Reservoir, commonly known as the ‘Dug Out’ to stop ongoing damage to the paddock.

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Ranginui Rural Water Supply No issues to report with Ranginui.

Tihiroa Rural Water Supply Tihiroa recently underwent a complete clean of the sand filter, which resulted in Tihiroa users being under the control of a boiled water notice for seven days. The clean was completed with no problems but has highlighted that the filter is reaching end of life. Staff carried out a further repair to rising water main from the plant to the reservoir in late July, this line is becoming an issue and will need to be replaced in the near future.

Otorohanga Sewerage and Waste Water Treatment Sewer reticulation is performing as expected with only four minor blockages. In July we experienced an overloading of the sewer main on Kakamutu Road during a large rain event. This issue is being investigated by services staff. We continue to let septage trucks dispose of septic tank waste at the plant while we work on the construction of a new step screen, this is not ideal and staff are monitoring the effects closely. The chemical coagulate trial has been up and running since the last quarter and we are pleased with the results. We continue to fine tune the dose ratios of chemical. We can report that the system is working as predicted but are still in a trial phase.

Otorohanga Community Stormwater Drainage and Flood Protection The stormwater drain and chamber behind Oliver’s transport on State Highway 3 has been working well since it was reinstated – it is scheduled for a full service once the river levels recede again, and is going to be fenced off from stock We currently have two of our large flood station pumps, (Huiputea and Mair St) away getting refurbished at a cost of nearly $25,000 each. These pumps were identified as needing refurbishment during a recent service. A third pump on Otewa road is also scheduled for refurbishment this year, along with the reline of the pipe from Huiputea pump station to the river.

OTOROHANGA COMMUNITY FACILTIES

Jared le Fleming has made a great start to his new role as the Community Facilities Officer and has kept the parks and facilities in good condition.

Parks and Reserves

Overall there are no major issues to report with Otorohanga and Kawhia Parks and Reserves this quarter. The parks are all looking in good condition and being presented well by staff and contractors.

Repairs have been made to the parking areas around the Domain and new picnic tables are to be installed to replace rotten ones before summer.

The recent under sowing of the domain has made a difference to the grounds and Otorohanga Football club continue to present the grounds in great condition for visiting teams to Otorohanga.

A large branch was removed from one of the significant Pohutukawa on the foreshore of Kawhia. It had fallen into the harbour and staff facilitated a joint operation with Ngati Hikairo, Tainui Carvers and a local contractor to have the branch removed to a local storage place. This is the second Pohutukawa that has fallen in the last 18 months that has required significant resource to remove.

C1087 - Kawhia Mowing contract went out to tender and has since been awarded to a new contractor – Turners Lawn Mowing of Kawhia.

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 32

Public Conveniences The Domain Toilets are completed and open to the public as of 1 August. A service agreement has been put in place for them to be cleaned by the operators of the Otorohanga Campground until the Public Toilets contract comes up for renewal in June 2020. Staff are working with Project Kiwiana over the shrinking vinyl wrap in the toilets at the Reg Brett Reserve, a solution has not been arrived at as of yet. Waipapa Toilet was subject to an act of vandalism this quarter where someone has fired a bullet through the front window causing moderate damage. C1086 - The Kawhia Toilet Cleaning contract went out for tender and has since been awarded to a new contractor – Judith Pu of Kawhia.

Buildings Council chambers received a new roof this quarter and the work on the staff lunchroom was completed. Otorohanga Campground had three powered sites replaced as part of renewals. Staff are still working on the painting of the Otorohanga Railway Station but has temporarily put this on hold given the difficulties with the contractor and the rail corridor permit. Staff will continue to work on this in the coming weeks. I can report that the roof has been treated for moss and mould.

Kawhia wharf Staff recently received a report from a diving company that was working in Kawhia about the piles of the wharf. A recommendation has been made by the company to do a full clean and assessment. A full report will be presented to the Kawhia Community Board. One set of new steps has been fitted to the wharf with the second set to be done this financial year. The Kawhia wharf buildings are scheduled for a repaint this financial year. Otorohanga Cemetery A new berm was installed at the cemetery which provides a further 30 burial plots.

Kawhia Cemetery During the last quarter staff have been busy removing all the agapanthus that has been growing within the cemetery and graves as an invasive weed. New planting is scheduled for the screen fencing of the transfer station, but further work is required to remove some subsoil water from that area that will hamper the plants from growing. Staff have had to deal with neighbouring cattle getting into the cemetery and causing damage to plots and leaving excrement strewn throughout the cemetery. We have put new fencing on one part of the cemetery to try and prevent this from occurring again.

Otorohanga Swimming Pool/Gym

CLM continue to provide a good level of service to Otorohanga, no issues to report.

Solid Waste and Recycling Another good quarter with the waste contractor running well with no complaints.

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LANDFILLS Otorohanga The recent high profile erosion of landfill sites on the West Coast of the South Island has brought the landfill site in Otorohanaga to the top of mind, and staff have revisited the situation with the old landfill site situated adjacent to Waipa Esplanade. The context of the information that follows relates to the risk of the landfill site being breached by the Waipa River or erosion during an extreme storm event. The Otorohanga landfill site reached capacity in 1998 and the decision was taken to close the landfill and construct a 600mm clay cap over the waste material. Contract 527 was let for the then contract value of $221,225, and the clay cap was designed to minimise the percolation of water into the waste material and shaped in such a way that surface water runs off without scouring. It is a resource consent requirement that a formal inspection of the surface and capping of the landfill site be undertaken following significant storm events, but at least every six months. These inspections confirm that the capping remains in good order and continues to function as designed. As can be seen from the image below, the closest possible extent of the waste material is still some 20m away from the river bank. The likelihood of the riverbank in this area being eroded by this amount in a single event is extremely low as it has remained relatively stable since the landfill was closed 20 years ago. The clay capping in place protects the waste material in the event of the river level rising sufficiently to overtop the landfill site and this shows no signs of degrading. A survey of the river bank adjacent to the landfill site has been undertaken using a drone and the video footage confirms that this section of bank is stable and shows no sign of significant erosion.

Otorohanga Landfill

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 34

Otorohanga Landfill

Kawhia There are two landfill sites in Kawhia, both of which are administered via resource consents with the Waikato Regional Council. They are located in close proximity on SH31 and Lake Road respectively.

The “old” landfill site was capped perhaps as long ago as the 1960s or 1970s and there are no records which have been found detailing this work. The more recent site, shown as “current landfill” above, was capped in 2001 with a 600mm deep clay cap over the waste material. Contract 637 was let for the then contract value of $54,400.83 to Inframax Construction and the work completed to a similar specification to the Otorohanga Landfill which was capped a couple of years previously.

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The “current” landfill site is shown below and the Kawhia Recycling Centre was subsequently built on the same site above the landfill. The height of the site above the harbour, at least 22m, is such that flooding will not occur and the topography and current site use is such that scouring from runoff during heavy rain is also not likely to occur, hence there is minimum risk to this site due to climate changes and associated weather.

The “old” landfill site is shown below and cannot be distinguished as anything but a long established paddock. The height of the site above the harbour is much lower than the Lake Road site at around 3m above high tide. Flooding is a possibility however the topography and current site use is such that the cap being breached is highly unlikely, and scouring from runoff during heavy rain is also not likely to occur, hence again there is minimum risk to this site due to climate changes and associated weather.

R H Brady ENGINEERING MANAGER

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ITEM 109 ROUTINE PLANNING REPORT FOR APRIL TO JUNE 2019

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: ENVIRONMENTAL SERVICES MANAGER

DATE: 4 SEPTEMBER 2019

Relevant Community Outcomes  Manage the natural and physical environment in a sustainable manner  Protect the special character of our harbours and their catchments  Recognise the importance of the Districts rural character

Executive Summary Reporting on Resource Consents and planning approvals granted during the period 1 April to 30 June 2019.

Staff Recommendation It is recommended that: The Planning Report for April to June 2019 be received.

Consent Decisions During this quarter 16 non-notified applications (8 Land use, 5 Subdivision) and three permitted boundary activities (PBA) were approved. Further details of these applications are provided in the table below and in the attached list of approvals. These approvals compare with 22 consents (8 Land use, 8 Subdivision and six permitted boundary activities) granted in the same period last year.

Decisions by Ward Land Use Subdivision PBA Wharepuhunga 1 0 0 Korakonui 2 1 0 Waipa 0 0 1 Otorohanga 3 0 1 Kawhia Tihiroa 2 4 1 Total 8 5 3

AR Loe ENVIRONMENTAL SERVICES MANAGER

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 37

NON- NOTIFIED RESOURCE CONSENT DECISIONS - 1 APRIL 2019 TO 30 JUNE 2019

No Applicant/Location/Proposal O/S Decision

190023 Department of Corrections LDE PS GDA 4/04/19 Minor alteration to designation D55 for Waikeria Prison 190025 Ministry of Education LDE ARL GDA 5/04/19 318 Rosamond Terrace Outline Plan of Works Deck and Canopy 190034 Department of Corrections LDE ARL GDA 14/06/19 Waikeria Prison Certificate of compliance for farm buildings 190014 E M Kay LU PS GDA 3/04/19 Newman Road Earthworks and forest harvesting 190016 Fonterra Farm Source LU PS GDA 3/04/19 29 Progress Drive, Farm Source Rural Supply store 190024 Brent Henry LU PS GDA 4/04/19 28 Maniapoto Street Establish a gym facility 190021 G W Baker LU PS GDA 18/04/19 516 Sulby Drive Dwelling sited within 100m of two archaeological sites 190032 D & H Fisher Family Trust LU PS GDA 17/06/19 PAUL48 Turongo St Site a second dwelling on one title

Total for Land Use 8

190026 K and BJ Van Der Heyden PB ARL GDA 8/04/19 151 Honikiwi Road Site a shed within the 15m wide other yard 190030 CL & DM Murphy PB PS GDA 10/05/19 55 Mangawhero Road Site a Garage in the 15m wide other yard 190033 LR Properties Limited PB PS GDA 10/05/19 2A Te Kawa Street Locate a sleepout within 3.0m yard setback. ---- Total for Permitted Boundary Activity 3

190018 PJ and JG Wilson SB PS GDA 3/04/19 502 Te Kawa Road Create one additional lot 190017 A P Jack SB PS GDA 30/04/19 1516 Kawhia Road, SH 31 Boundary relocation 190022 MF and CJ Wilson SB PS GDA 10/05/19 15 Rotoiti Rd Create one additional lot and boundary relocation 190029 J Thomas SB PS GDA 30/05/19 Rakaunui Rd Boundary relocation between two existing title 190036 JF and TL Van Der Hulst SB PS GDA 17/06/19 443 Waikeria Road Create one additional title ---- Total for Subdivision 5

Total consents issued 16

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 38

ITEM 110 ROUTINE BUILDING CONTROL REPORT FOR APRIL TO JUNE 2019

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: ENVIRONMENTAL SERVICES MANAGER

DATE: 4 SEPTEMBER

Relevant Community Outcomes  Ensure services and facilities meet the needs of the Community

Executive Summary A report on building control activity for the period 1 April to 30 June 2019.

Staff Recommendation It is recommended that: The Building Control report for the period April to June 2019 be received.

Report Discussion Attached summary of building consents granted during the second quarter of 2019.

Type of Work 2018 $Value of Work 2019 $Value of Work New Dwellings 9 2,224,603 9 2,810,000 Other Residential - Alterations, Garages, 59 2,045,008 44 568,417 Fireplaces, Relocated houses Farm Buildings 17 1,511,150 12 1,349,200 Dairy Sheds, Barns, Sheds Commercial, Education 3 3,110,000 30 26,108,694 Infrastructure Demolition 1 15,000 0 0 Total consents issued 89 8,905,761 95 30,836,311

Applications received 93 7,614,486 100 43,145,370

CCC’s Issued 78 6,017,627 114 11,064,093

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 39

Staff Changes and Transitional Arrangements

It is important at this time that the record acknowledges the contribution to Council and the District by two long serving Building Control Officers who left the organisation during this reporting period. Gavin Phillips, District Building Control Officer started work as a Building Inspector in 2005. Two years later he was promoted to lead the building control team, a role that he filled for 12 years.

Julian Phillips, Senior Building Control Officer started work in the Customer Service Team in 2004. His aptitude for building control resulted in promotion to a senior role, responsible for quality management and accreditation procedures. Louis van der Westhuizen has also resigned from Council to take up a position at Waikato District Council. He started here as a building cadet in 2016 and was promoted to Building Control Officer in 2018.

The job market for technical staff is extremely tight at present. Advertisements placed for staff earlier in the year drew no response. Using contacts within local government, Council has been able to secure the services of three consultancies to provide cover until sufficient staff are recruited to bring all the building control work back in-house. We presently rely on ComplyNZ and Solutions Team to process our building consent applications. M and M Consultancy are providing support for our quality management processes which are due for review by International Accreditation NZ on 20 August 2019. In addition, Solutions Team have provided a senior building officer who works in Otorohanga on a week on week off basis supporting the Building Control Team and carrying out site inspections.

A R Loe ENVIRONMENTAL SERVICES MANAGER

Attachment: Building consents issued 1 April to 30 June 2019

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Applicant Name Locn Proposal $ New Relocatable Dwelling. Construction Durapanel Ltd 210 Sulby Drive of garage and decks 50000 666 Mangaorongo Re-located dwelling (foundations and G & E Olivier Partnership Rd drainage) 75000 To site a new relocatable 3-bedroom PLB Construction Group Ltd 925 Ngaroma Road, dwelling. Site works 40000 684 Otorohanga Petroleum Services Limited Road, Installation of new 6m price sign. 2500 1516 Aotearoa Tracy Barnett Road To erect a 3 bay farm shed 20000 Leisurebuilt Ltd 20 Huiputea Drive Transportable office building 72000 678B Mangaorongo Claudio Vera & Jaimee Poole Rd Building a 3 bay shed. 25000 225 Robertson New 4 bedroom house with office and ZB Homes Ltd Road attached double garage 850000 Glenn and Linda Mark 16 Mangauika Road New inground swimming pool 25000 Construct new 6x7.2 skyline garage from MS and KE McBeth 1253 Pokuru Road previous owned 8500 Addition of garage, 1 x bedroom, 1 x Clark & Catherine Collins 130 Hanning Road bathroom and laundry 80000 Otewa Developments Construct new 3 x bedroom, 2 x Limited 13 Sargent Place bathroom dwelling with 245000 Otewa Developments Construct new 3 x bedroom - 2 x Limited 15 Sargent Place bathroom dwelling with 245000 132 Wharepuhunga Replacing old solid wood burner with KE & SM Marx Rd new one - Metrofires 3700 Tiaki Engineering Consultants Replace the existing farm bridge crossing Limited 629 Te Kuiti Road the Mangapu River 231025 The Property Repair Co 1439 Te Kawa Road Install new Yunca Wegj wood fire 5500 HCL Construction 151 Honikiwi Road 3 Bay Shed 36500 Austin Road, Supply and install cattle underpass at 121 Humes Pipelines Honikiwi Austin Road, 100000 LAD Architecture 29 Progress Drive Farm Source retail and storage building 1700000 Otorohanga/Te Kuiti Installation of a new Metro Ambie Plus Plumbing & Gas 4 Blucks Road solid fuel fire 5000 Otorohanga/ Te Kuiti 636 Mangawhero Installation of a new Metro Xtreme Rad Plumbing & Gas Road LTD solid fuel fire 5000 Otorohanga/ Te Kuiti Installation of a new Metro Xtreme Rad Plumbing & Gas 80 Smith Road, LTD solid fuel fire 5000 Alterations to existing 4 bedroom house, Nicholas Heppenstall 60 Atkinson Road removing internal 50000 Internal alteration adding ensuite and Roger Ramsey Building 29 Puketawai Road W/R 40132 208 Puketawai Proposed goat housing barn with no Nicholas Heppenstall Road exterior walls 350000 318 Rosamond Building of a covered deck area and Eco-Logical Architecture Terrace general building 115195 Totalspan Hamilton 461 Rangiatea Road 21m x 11m barn 125615 55 Mangawhero To erect a garage for the purposes of Versatile Buildings Road storage 18000 Matthew Withers 51 Phillips Avenue Install a Masport Wanaka Wood burner 5000 440 State Highway Manor Farm Trust 3 Proposed plastic calf shed. 100000

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Garage relocated from 411 across road to Helen Hunt 446 Rangiatea Road 422A Rangiatea 5000 Remove inbuilt wood burner and install Pratts Group 136 Rangiatea Road Kent Rata inbuilt 6500 1032 Te Kawa O`Neill Engineering Limited Road, Construct a 6 bay circular shed 28060 Otorohanga/Te Kuiti 572 Waitomo Installation of a new Metro Ambie Plus- Plumbing & Gas Valley Rd Wet solid fuel fire 5000 Installation of a Retro Fit 51900 Heating & Control Ltd 630 Duncan Road Warmington Open Fire 9300 179 Mangaorongo MJ Bell Builders Limited Rd Proposed detached triple garage 50000 To construct a 2 storey, 3 bedroom Tim and Louise Bird 97 Harbour Road dwelling with attached 350000 Aotea Holidays Limited 480 Lawton Drive Proposed deck addition 11000 Installation of new metro eco tiny solid Harry and Joyce Whatarangi 33 Mere Place fuel burner 2500 Otorohanga/Te Kuiti Installation of new solid fuel fire x 2 - 2 Plumbing & Gas 8C Otewa Road inbuilt masport 10000 Installation of a new Metro Classic Rad Lyndsay V Harper 91 Gradara Avenue Wood Fire 5000 1300 Ngaroma P W McLaughlin Road To install a Masport R5000 woodburner 4000 Pratts Plumbing Ltd 896 Te Kawa Road Install a Masport Wanaka Woodfire 4000 Otorohanga/ Te Kuiti Installation of a new `Metro Ambie One` Plumbing & Gas 12 Moke Street solid fuel fire 5000 511 Puketawai Dairytech Road, Dairy Shed 260000 Installation of a Cadrona Kent Wood Fire Pirongia Plumbing 38 Lawton Drive KWF295-6960 in 5000 Otorohanga/ Te Kuiti 148 Mangawhero Installation of a new Woodsman Tarras III Plumbing & Gas Rd solid fuel fire 5000 Otorohanga/ Te Kuiti Plumbing & Gas 1278 Otewa Road Metro Wee Rad Solid Fuel Fire 5000 Construct new 3 bedroom, office and Davies Homes 2012 Ltd 109 Ngahape Road attached double garage 540000 Otorohanga/ Te Kuiti 392 Owawenga Installation of a new `Metro LTD Xtreme Plumbing & Gas Road Rad-Base solid fuel 5000 14 McKenzie Install Metro free standing woodburner - Corey Read & Tessa Walker Avenue Wee Rad Leg Model 5000 Hanning Road, Shed with attached office, smoko room, Coresteel Buildings Waikato Pirongia toilet and shower. 130000 New Double Storey 3 bedroom dwelling A1 Homes Waikato 78 Kevlor Place with attached double 415000 1- Remove wall and dual-sided fireplace Ivan & Jo Fox 47 Hinewai Street in lounge, replace 8000 1575F Install Metro Wee Rad Woody Pratts Group Mangaorongo Freestanding Wood Burner 4500 280 Wharepuhunga Installation of wood fire. Kent wood fire, Singleton and Hansen Rd flue, flue shield 6000 Replace existing waste water BG and MM Good 219 Lawton Drive management system 17800 Jeremy Dowle 1331 Pokuru Road Implement/Farm Shed 23000 Installing a Woodsman ECR Novo Wood David and Andrea Watson 212 Te Tahi Road burner 3000

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 42

Replace existing fireplace with a Kent McIvor Family Trust 329 Road Haast KWF295-6950 5000 Replace existing wood fire with `Firenzo Murray Gane Plumbing Ltd 1333 Hauturu Road Contessa Wood fire 6500 Converting bedroom into En-suite and Nicholas Heppenstall 151 Otewa Road walk in wardrobe. Also 20000 4Seasons Hamilton 2091 Kawhia Road Jayline FR400 Rural Wood burner 4000 4 Seasons Hamilton 167 Okapu Place Bosca Spirit 550 Woodfire 3500 Otorohanga/ Te Kuiti 164 Main North Plumbing & Gas Road Metro Xtreme Rad - Legs solid fuel fire 5000 KR McDonagh 5404 Kawhia Road Masport R1200 Wood burner 5000 To erect a single garage for the purposes Versatile Buildings 5 Ranfurly Street of vehicle storage 19190 120 Ouruwhero Reduce the laundry size and add Scott and Bobbi Baker Road bathroom 15000 56 Ouruwhero Installation of an R5000 - legs on steel Turfrey Road Hearth 5400 A01-01 Accommodation Unit A01 & A02 CPB Contractors Waikeria Road Piling Works (Stage 1) 1922898 A02-01 Accommodation Unit A03 & A04 CPB Contractors Waikeria Road Piling Works (Stage 1) 1922898 DCU-01 Dedicated Collection Unit Piling CPB Contractors Waikeria Road Works (Stage 1) 88976 FM1-01 Bulk Store and Trades Parking CPB Contractors Waikeria Road Piling Works (Stage 1) 560668 CPB Contractors Waikeria Road FM3-01 FM Store 3 Piling Works (Stage 1) 167440 CPB Contractors Waikeria Road GHS-01 Gatehouse piling works (Stage 1) 653460 HR1-01 Horticulture and Grounds CPB Contractors Waikeria Road Maintenance (HR1) Piling 71445 HR2-01 Horticulture and Grounds CPB Contractors Waikeria Road Maintenance (HR2) Piling 71445 HRO-01 Health, Receiving office & FM CPB Contractors Waikeria Road Store 2 (HRO) Piling 806355 IND-01 Industries (IND) Piling Works CPB Contractors Waikeria Road (Stage 1) 261623 CPB Contractors Waikeria Road KIT-01 Kitchen Piling Works (Stage 1) 427323 LAU-01 Central Laundry Facility (LAU) CPB Contractors Waikeria Road Piling Works (Stage 1) 295706 MSU-01 Management & Seperates Unit CPB Contractors Waikeria Road (MSU) Piling Works 565127 OPS-01 Operations, Support and Central CPB Contractors Waikeria Road Connection (OPS) 244684 PCP-01 Prison Control Point (PCP) Piling CPB Contractors Waikeria Road Works (Stage 1) 161269 PRO-01 Programmes Facility (PRO) Piling CPB Contractors Waikeria Road Works (Stage 1) 790790 SPE-01 Secure Perimeter (SPE) Piling CPB Contractors Waikeria Road Works 3102283 SPO-01 Sports Hall (SPO) Piling Works CPB Contractors Waikeria Road (Stage 1) 238634 STA-01 Admin, Staff Training & Staff CPB Contractors Waikeria Road Amenities (STA) Piling 513392 UT1-01 Utilities (UT1) Piling Works (Stage CPB Contractors Waikeria Road 1) 225001

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VIS-01 Prisoner Visits, AVL & Parole Board CPB Contractors Waikeria Road (VIS) Piling 695863 VRC-01 Visitors Reception Centre (VRC) CPB Contractors Waikeria Road Piling Works (Stage 198896 WAS-01 Waste Management and CPB Contractors Waikeria Road Recycling (WAS) Piling / 83140 STE-01 Relocation of existing 300mm CPB Contractors Waikeria Road gravity sewer main 226380 STE-02 New (external to buildings) sewer CPB Contractors Waikeria Road pipe network to 8096509 STE-03 New (external to buildings) storm CPB Contractors Waikeria Road water drainage 1794189

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ITEM 111 ROUTINE ANIMAL CONTROL OFFICERS REPORT FOR APRIL TO JUNE 2019

TO: CHAIRPERSON & MEMBERS OTOROHANGA COMMUNITY BOARD

FROM: ENVIRONMENTAL SERVICES MANAGER

DATE: 20 AUGUST 2019

Relevant Community Outcomes  The Otorohanga District is a safe place to live  Ensure services and facilities meet the needs of the Community  Recognise the importance of the Districts rural character

Executive Summary A report from the Environmental Services Manager on Dog and Animal Control activities in the District for the period April to June 2019.

Staff Recommendation It is recommended that: The Environmental Services Manager’s report on Dog and Animal Control for April to June 2019 be received.

Report Discussion

April May June 1. No. of Registration Notices issued 9 6 9 2. No. of Property visits for Registration Checks - Rural 11 15 17 3. No. of Property visits for Registration Checks – Urban 9 17 15 4. No. of Property visits for SOS 0 2 1 5. No. of Property visits for Two Dog Permit 0 1 1 6. No. of Complaints – Dogs Actioned 16 31 22 7. No. of Complaints – Stock Actioned 2 6 7 8. No. of Street Patrols Night – Otorohanga 4 4 4 9. No. of Street Patrols Day – Otorohanga/Kawhia 48 40 48 10. No. of Enquiries – Registration/Dog Control/General 16 31 22 11. No. of Dogs Impounded 9 15 24 12. No. of Stock Impounded 1 0 0 13. No. of Written Warnings – Dog Infringement Notices 10 12 12 14. No. of Infringement Notices Issued 1 1 3 15. No. of Verbal Warnings – Dog Control 6 4 4

Registration Update The annual renewal of dog registrations is proceeding well. Registration payments are due by 1 August with a late payment penalty of 50% payable after that date. There have been a series of advertisement run in the local newspaper and on our website encouraging dog owners to complete registrations before penalties are applied. On 1 August the number of dogs registered totalled 2073. This is consistent with previous years which means there are still about 350 dogs yet to be registered.

AR Loe ENVIRONMENTAL SERVICES MANAGER

OTOROHANGA COMMUNITY BOARD - AGENDA – 4 SEPTEMBER 2019 Page 45

BOARD MEMBER UPDATE

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