West Central High Schools Athletic Association 2017 Annual General Meeting Outlook High School Monday, August 28Th - 3:30 P.M

West Central High Schools Athletic Association 2017 Annual General Meeting Outlook High School Monday, August 28th - 3:30 p.m.

1. Call to order

Phil Guebert, James Walker, Leah Adelman, Jodi-Lee Rusnak, Rick Garchinski, Shannon Stephenson, Sue Lytle, Paulette Killoh, Kim Rettger, Lyle McKellar, Marlene Gillanders, Andrew Abbs, Jeff Kingwell, Lance Morrisson, Becky Dubasov, Darryl Elaschuk, Beckie Chambers, Deavin Vanthuyne, Angy Johnson, Clint Hayes 2. Adoption of agenda Phil; second Becky 3. Adoption of Executive Meeting minutes Paulette; second Darryl 4. Business arising from minutes:

5. Correspondence

6. Awards 6.1 SHSAA Service Award – Darren Gasper

6.2 West Central Service Award – Jodi Bjornerud, Cindy Tulp

6.3 SHSAA Outstanding Coach Awards – Jason Kelli and Leah Adelman

6.4 SHSAA Outstanding Officials Award – Jill Rettger

6.5 Years of Service Recognition Pins: were sent out

7. Reports 7.1 SHSAA Lyle McKellar 7.2 Financial – Mitchell Wintonyk Move as read; second Deavin 7.3 Officials Commissioner – Lance Morrison Move as read; Second Shannon 7.4 Activity Reports: Attached

7.4.1 Congratulations to the following Provincial Medalists:

Teams: • Senior Golf – Connor Tate – Kindersley – Gold • 1A – 6 Man Football – Plenty - Gold • 1A Girls Provincial Volleyball – Dinsmore Sr. Girls – Silver • 1A Girls Provincial Basketball – Kenaston Sr. Girls – Gold • Mixed Curling – Rosetown - Bronze

Individuals: • Jordyn Mann (Dinsmore) Gold – Sr. Girls Shotput Silver – Sr. Girls Jaevelin Bronze – Sr. Girls Discus

• Jaetrell Evans (Dinsmore) Gold – Sr. Boys Long Jump – Silver – Sr. Boys High Jump

• KeAndre Evans (Outlook) Silver - Senior Boys Long Jump Bronze - Senior Boys Triple Jump

• Luc Charpenier (Rosetown) Silver – Midget Boys 400m

• Matthew Kemp (LCBI) Silver – Sr. Boys Discus

• Emily Read (Davidson) Bronze Junior Quadathlon

8. New Business

8.1 West Central Restructuring

8.2 Election of Officers Shannon nominates Phil as Officials Commissioner, second Deavin. Phil accepts nomination. Carried Shannon nominates Lance as President, second Rick. Lance accepts nomination. Carried 8.2.1. Lance Makes a motion to bring back Vice President, with roles that align with the West Central Consitution. Carried Shannon Nominates Lloyd, second Becky Lloyd accepts nomination 8.3 Activity Rotation See Activity Rotation Discussion: Angy suggests the idea of moving Track Districts to the week day. Sue to take to the the board 8.4 Provincial Championships

• Rosetown Central High School – Mixed Curling • Davidson/Kenaston – 2A Girls Volleyball 8.5 Conference/Regional Hosts (decision to be made at meeting)

Girls Volleyball • 1A – North Region: Conference 3 – Eston • 1A – East Region: Conference 1 – Kenaston • 4A – West Region: Conference 2 – Outlook Boys Volleyball • 2A – East Region: Conference 1 – Davidson, • 2A – West Region: Congerence 1 – Beechy, Eston – To be discussed between Beechy and Eston, report back to Executive. • 4A – West Region: Conference 2 – Biggar • 1A Boys North Regional - Dinsmore

8.6 Team Fees: West Central Fees are $30 for each Junior and Senior Team. All teams will be registered through the SHSAA ExNet system.

8.7 Junior Sports – Online Confirmation Forms for Basketball and Curling

8.8 Joint Sponsorship (Junior)

8.9 SHSAA Coaches Symposium Attendees Clara Benjamin (Student), Kelli McGonigal (Student), Kori McGonigal (Student), Rebecca Stein, Cindy Tulp, Lloyd Tulp, Krista Wenaas

8.10 Cancellation Procedures

8.11 SHSAA AGM (June 20/21/22 - Moosmin)

Delegates:

Trustee:

School Administrator:

LEADS Member:

Officials Commissioner:

Delegate at Large:

Observers:

8.12 Setting of Meeting Dates See Activity Rotation 8.13 Distribution of Medals

9. Adjournment Phil; Second Rick. Carried.

Name of Activity Senior District Grass Golf Commissioner Penny McCallum Location of Contest Biggar Golf Course Dates of Contest September 13, 2016 Participating Teams LCBI Kindersley Outlook Eston Biggar Rosetown Davidson Dinsmore Kenaston Lucky Lake Results Female Champion - Katelynn Annala - LCBI Second - Jocelyn Thorpe - Dinsmore Male Champion - Connor Tate - Kindersely Second - Riley Lahey - Eston Team - Kindersely Composite (Connor Tate, Damon McKenzie, Brody Istace, Kyler Cote) Financial Statement Students paid $18 to play, there was no charge for the range balls or pull carts. There was no cost to the division. Recommendations The coaches thought we should have an adult with each group, because we had some groups looking for balls for twenty minutes instead of 5. There are also some golfers that do not know all the rules and have questions and are unsure. If there is an adult with each group then they have the resource available. At Provincials there is an adult with every group, it should be that way at Districts as well. It is still a teaching moment.

Name of Activity Junior Golf Commissioner Lance Morrison Location of Contest Outlook Dates of Contest September 21/16 Participating Teams Total golfers = 27 Males = 23 Females = 4

Results Male winner = Nolan Allan – Davidson Female winner = Jordan Matheson – Davidson Team winner = Eston (Levi Brewer, Jaxon McIvor, Jack Hartsook, Taya Hansen) Financial Statement Players were charged $13/round (Some schools pay for they players. Others have the players pay for themselves)

Course offered a hotdog and drink special. Recommendations Host should be sure to have food ready for players to grab and go at the turn to keep the pace of play moving.

Form Title Name of Activity District Cross Country Commissioner Darryl Elaschuk Location of Contest Eston Dates of Contest Oct. 11th Participating Teams Beechy Plenty Kyle Elrose Dinsmore Lucky Lake Eston Eatonia Elizabeth Kindersley Rosetown WalterAseltine Biggar Outlook High/Elem Results Placing Name Town Time

PEE WEE BOYS

1 Colby Mathers Eston 8:26 2 Hayden Biggar 8:38 3 Cole Peardon Outlook Elem 8:56 4 Desmond Brummond Eston 8:59 5 Kay Ernst Walter Aseltine 9:14 6 Michael F Biggar 9:20 7 Connor Giffin Loreburn 9:25 8 Brenna Kakakaway Loreburn 9:26 9 Mason Kucher Elizabeth 9:28 10 Will Campbell Elrose 9:30 11 Austin Burton Walter Aseltine 9:34 12 Liam McGrath Plenty 9:42 13 Colton Simpson Eston 9:53 14 Keegan Nash Eston 9:55 15 Landon Fortin Elrose 9:56 16 Jakob DeWinter Lucky Lake 10:00 17 Foster Stephens Plenty 10:02 18 Reed McLachlan Outlook Elem 10:05 19 Kolby Gibson Outlook Elem 10:09 20 Josh Wilson OHS 10:21 21 Nigel Byrnes Eston 10:31 22 Grady Schultz Outlook Elem 10:34 23 Alex Phillips Outlook Elem 10:43 24 Daxon Willinski Elrose 10:46 25 John Calwell Elrose 10:46 26 Jackson Ames Lucky Lake 11:53 27 Ben MacDonald Plenty 11:59 28 Noah Varty Elrose 12:01 29 Ayden Soggie Loreburn 12:30 30 Cale Johnston Eston 12:38 31 Alex Kleppe Eston 12:41 32 Jett Schwaier Kyle 12:48 33 Cameron Fox Eston 12:51 34 Nixon Smith Kyle 15:15 35 Riley Sacrey Kyle 21:04

PEE WEE GIRLS

1 Rilyn Roadhouse Eston 9:55 2 Audrey Ediger Walter Aseltine 10:03 3 Deborah Mofolasayo Walter Aseltine 10:21 4 Alyssa Follick Outlook Elem 10:28 5 Alister Rosetown 10:50 6 Amiyah Jones Dinsmore 10:55 7 Kendra Giles Elrose 10:56 8 Alexa Konkin Outlook Elem 11:00 9 Courtney Norris Dinsmore 11:03 10 Chloe Wills Kyle 11:05 11 Brynn Wilson Walter Aseltine 11:07 12 Emily Hough Eston 11:11 13 Jorja Glubis Loreburn 11:18 14 Addisyn Connolly Eatonia 13:49 15 Brooklyn Schmaltz Eatonia 13:56 16 Justice LaClare Elizabeth 14:04 17 Torrance Elrose 14:08 18 Semilore Igbekoyi Walter Aseltine 14:09 19 Jade Swan Eatonia 14:16 20 Mia Watson Eston 14:26 20 Meagyn Austin Eston 14:26 22 Kendra Kidd Walter Aseltine 15:05 23 Jorja Imrie Kyle 15:45 24 Aliesha Biggar 16:38 25 Annika Biggar 17:17 26 Haley Biggar 17:28 27 Claire Biggar 17:32 28 Dekeira Krentz Eatonia 18:46 29 Ava Smith Lucky Lake 19:03 30 Tari Wenzel Walter Aseltine 19:05

BANTAM BOYS

1 Vaughn Watterodt Rosetown 12:49 2 Landyn Nash Eston 13:21 3 A.J. Hettrock OHS 13:34 4 Luke Glubis Loreburn 14:02 5 Liam Jones Lucky Lake 14:18 6 Thomas Brown Elrose 14:50 7 Colby Watson Eston 14:55 8 Wyatt Ernst Rosetown 15:41 9 Ryder Anderson Biggar 15:56 10 Kalen Follick OHS 17:00 11 David Brown Elrose 17:40 12 Quinton King Eston 18:22 13 Jakob Buck Biggar 18:28 14 Brandon Wilson OHS 18:32

BANTAM GIRLS

1 Emily Drury OHS 13:58 2 Madison Somerville Eatonia 15:07 3 Harper Price Eston 15:45 4 Emily Varty Elrose 17:01 5 Jesse Wright OHS 17:04 6 Jordanna Kucher Eliabeth 17:15 7 Trinity Connolly Eatonia 18:18 8 Kaycolyn Troesh Elizabeth 18:24 9 Davyon Scott Biggar 21:49 10 Jasmine Falcon Biggar 22:05

MIDGET BOYS

1 Kaiden Fletcher Kyle 17:43 2 Cater Johnson KCS 19:08 3 Andrew Glass KCS 19:17 4 Josh Enns-Wind KCS 19:24 5 Chase Bruynoogne OHS 20:05 6 Corbin Shaw Elrose 20:06 7 Jack Hartsook Eston 20:57 8 Kade Goldstone Eston 21:05 9 Alex Biggar 22:05 10 Zach Van Zyl Elrose 25:11:00 11 William Norris Dinsmore 26:18:00 12 Jace Borgal KCS 33:10:00 13 Carter Maggrah Eatonia 34:08:00

MIDGET GIRLS

1 Sydney Leschinski Biggar 14:21 2 Moria Lemmers OHS 14:36 3 Emily Polsfut KCS 15:08 4 Kaylee Woolridge KCS 15:37 5 Megan Anderson Rosetown 17:07 6 Roma Ayoungman-Findlay Dinsmore 17:14 7 Katie Watson Eston 20:01 8 Amanda Johnson Kyle 25:21:00

JUNIOR BOYS

1 Riley Lahey Eston 27:11:00

SENIOR BOYS

1 Greg Owens Beechy 27:47:00 2 Barry Biggar 27:47:00 3 Matthew Dobbin KCS 27:49:00 4 Jon Anderson Eston 46:44:00

SENIOR GIRLS

1 Mackenzie Powers Eston 21:15 2 Nikki Larson OHS 22:07 Financial Statement None Recommendations The only one would possibly take the race times off the schedule other than walkthrough and the first race. Thanks to KCS for the use of the tent. It was great to have. Thanks to all those who helped out at the meet. Your help was greatly appreciated. No other recommendations. Congratulations to all the runners. I heard some talk of a resolution that I was not to host again due to weather conditions. Sorry out of my control. Even with the weather we had it was a great day and meet. Good Luck to runners heading to Provincials.

Name of Activity Junior Boys' District Volleyball Commissioner Michael Hoult Location of Contest Eaton School - Eatonia Dates of Contest October 29, 2016 Participating Teams Eatonia Rosetown Dinsmore Loreburn Results 1st place - Rosetown Royals 2nd place - Loreburn Aztecs 3rd place - Eatonia Spartans 4th place - Dinsmore Wildcats Financial Statement Gate = $304.00

Ref cost = $394.20

Net Loss = -$90.20 Recommendations None

Name of Activity Junior Girls District Volleyball Commissioner Leia Hey Location of Contest Beechy School Dates of Contest October 28 Participating Teams Beechy/Lucky Lake, Plenty, Loreburn, Eatonia Results Plenty 1st - Loreburn 2nd Financial Statement Gate made $339.00 Ref costs $544.50 Loss $205.50 Recommendations No recommendations - a really good day with close-matched teams and great games.

Form Title Name of Activity Sr. Curling Districs Commissioner Laura Grassing Location of Contest Kyle Curling Club Dates of Contest Feb. 9/10, 2017 Participating Teams Girls: Dinsmore Composite School Kindersley Composite School

Boys: Kindersley Composite School Dinsmore Composite School

Mixed: Rosetown Central High School Kyle Composite School Davidson School Results Girls "A": Dinsmore Composite School Girls "B": No entry for Regionals

Boys "A": Kindersley Composite School Boys "B": Dinsmore Composite School

Mixed "A": Rosetown Central High School Mixed "B": Kyle Composite School Financial Statement $218.00 was raised from gate admission. Recommendations Confirm with coaches whether or not teams will be attending prior to creating the draw. We had a team waiting all afternoon to play another game, but the opposing team never showed up.

Name of Activity Junior Curling Districts Commissioner Kevin Mastel Location of Contest Eston Dates of Contest March 3 and 4 Participating Teams Boys - Eston, Plenty, Lucky Lake, Biggar Girls - Rosetown, Outlook, Biggar, Kyle Mixed - Rosetown, Outlook, Dinsmore Results Listed in order 1st to 4th Boys - Eston, Plenty, Lucky Lake, Biggar Girls - Rosetown, Outlook, Biggar, Kyle Mixed - Rosetown, Outlook, Dinsmore Financial Statement Gate made $230 Ice Rental $300 Recommendations I think this system works better than an open as long as you can get 4 teams in the categories. If they start to have only 2 or 3 teams per category I would look at an open category. The excitement of the 3 winning teams was awesome and in an open I believe you would only be giving this to 1 team and we need these kids to want to continue curling into senior curling.

Name of Activity Jr. Boys District Basketball Playoffs Commissioner Garrett Bailey Location of Contest Davidson Dates of Contest Feb. 15, 2017 Participating Teams Kyle, Davidson, St. Gabriel, Elizabeth School. Results Game 1: Davidson beat Kyle- 84-41 Game 2: Elizabeth beat St. Gab- 65- 29 Game 3: St. Gab beat Kyle- 60- 28 Game 4: Davidson beat Elizabeth- 87-81 Financial Statement Refs- $352 Gate made- $248 Recommendations

Name of Activity Jr.Girl's Basketball Districts Commissioner Shelley Follensbee Location of Contest Eatonia Dates of Contest February 15, 2017 Participating Teams Eatonia Davidson Kenaston Biggar Results 1st- Kenaston 2nd- Davidson 3rd- Eatonia 4th- Biggar Financial Statement Price of Refs = $505.90 Profit at Gate = $365.00

Difference = - $140.90 Recommendations

Form Title Name of Activity Sr. Badminton Districts

Commissioner Will Johnson Location of Contest Biggar Dates of Contest April 29 Participating Teams North Section Boys Singles 1. Morgan Sparks RCHS 2. Tanner Sawrenko BCS

Girls Singles 1. Hanna Tuico BCS 2. Megan Wenzel RCHS

Girls Doubles 1. Renae Wenzel/Teah Kerr RCHS 2. Lara McCarty/Rayelle Martin

Boys Doubles 1. Joseph Park/ Josh Piermantier RCHS 2. Barry Falcon/Nick Loevenuk BCS

Mixed Doubles 1. Tyrelle Hooper/Danessa Hollman BCS 2. Mark Hill/ Kennedy Martin RCHS

South Section Boys Singles 1. Matt Jones (Elrose) 2. Jae Evans (Dinsmore)

Girls Singles 1. Julia Menke (Dinsmore) 2. Kelli McGonigal (from north section RCHS)

Girls Doubles 1. Brooke Smith/Rylee Smith (Elrose) 2. Karmen Simonson/Jordyn Mann (Dinsmore)

Boys Doubles 1. Byron Danroth/Micheal Stockman (Beechy) 2. Layne Lewis/ Cameron Macdonald (Elrose)

Mixed Doubles 1. Ayden Annala/Jocelyn Thorpe (Dinsmore) 2. Shae Simonson/ Brooklyn Beaton (Dinsmore)

West Section Boys Singles 1. Seth Tryhuba (Kindersley) 2. Dylan Francis (Kindersley)

Girls Singles 1. None 2. None

Girls Doubles 1. Madison McBain/Jordyn Nelson (Kindersley) 2. Taylor Baker/ Savanah Fischer (Westcliffe)

Boys Doubles 1. Christopher Sonmor/ Brayden Mears (Westcliffe) 2. Tomas Turner/ Josh Price (Eston)

Mixed Doubles 1. Riley Lahey/ Lauren Sauser (Eston) 2. Colton Leismeister/Kelly Cooke (Kindersley)

East Section Boys Singles 1. Mark Weir (Outlook) 2. Dodge Long (Loreburn)

Girls Singles 1. Erika Hritzuk (Outlook) 2. None

Girls Doubles 1. Amy Perkins/Kendra Wright (LCBI) 2. Faith Harrington/ Kheva Tulp (Outlook)

Boys Doubles 1. Gavin Blumenshein/Chad Blumenshein (LCBI) 2. Zach Storoschuk/ Myles Natomagan (Outlook)

Mixed Doubles 1. Tori Rendall/ Geraime Brochu (Loreburn) 2. Nicole Loewen/ Mario Natomagan (Outlook)

Results SASKATCHEWAN HIGH SCHOOLS ATHLETIC ASSOCIATION

BADMINTON ENTRY FORM - REGIONAL COMPETITION

The following students will represent this district at the regional badminton playoff.

DISTRICT: West Central

EVENT SCHOOL NAME GRADE BOYS' SINGLES 1) Rosetown Morgan Sparks 11 2) Elrose Matt Jones 11 Coach: J. Sopczak Phone:882-2655 Email:[email protected] GIRLS' SINGLES 1)Rosetown Megan Wenzel 10 2) Biggar Hanna Tuico 10 Coach: W. Johnson Phone: 948-2117 Email: [email protected] BOYS' DOUBLES 1) Beechy Byron Danroth 11 Micheal Stockman 11 2) Rosetown Joseph Park 12 Josh Piermatier 11 Coach: B. Cardiff Phone: 859-2170 Email:[email protected] GIRLS' DOUBLES 1) Rosetown Renae Wenzel 12 Teah Kerr 11 2) Elrose Brooke Smith 12 Rylee Smith 12 Coach: J. Kingwell Phone: 378-2505 Email:[email protected] MIXED DOUBLES 1) Biggar Danessa Hollman 12 Tyrelle Hooper 12 2) Eston Riley Lahey 10 Lauren Sauser 12 Coach: D. Elayschuk Phone:962-4423 Email:[email protected]

District Commissioner: Will Johnson School Phone: 948-2117 Home Phone: 948-6895

Financial Statement $319 profit at the door Recommendations Good job with the draw rules etc on the WC website so people know ahead of time what is going on.

Form Title Name of Activity Jr. Badminton Commissioner Keith Theoret Location of Contest LCBI - Outlook Dates of Contest April 29, 2017 Participating Teams Davidson, Kenaston, Loreburn, Outlook, Biggar, Rosetown, Eston, Eatonia, Kindersley, Lucky Lake, Elrose, Dinsmore, Kyle, Beechy, Results Girls singles Alyssa Glubis Loreburn

Boys singles Jaxson McIvor Eston

Girls doubles Jayden Lawson Chantelle Cooper Beechy

Boys Doubles Noah Marteens Kane Dube Rosetown

Mixed Doubles Hunter Bergerman Lian Wood Rosetown Financial Statement Nothing to report. I assume we had to rent the space at LCBI which I also assume someone else was taking care of that. Recommendations It does not make sense for a school to host at someone else's school. Especially when that school will have no representation at the event. OHS hosting at LCBI makes even less sense than Elrose hosting at Rosetown or Eston at Kindersely because in both of those situations those schools would have staff members at the event who could assist with set up as well as running the event. I understand that it's great to run the event at 4 court schools, however if Outlook is asked to host again, I will gladly do it but it will be at my own gym which only has 3 courts. If you need extra courts I have ran the elementary gym at the same time before with great success. I know there will be the odd coach who will complain about being in 2 places at once but there are negatives to each of the hosting scenarios offered in Outlook so it shouldn't really matter. That aside LCBI was very helpful and accommodating, which was very much appreciate. Secondly I recommend that SHSAA creates a place on their website where coaches, parents, players can easily and consistently access information regarding events. What we do now is an email version of a calling tree where one person sends it to one then the they send it on and so forth. If SHSAA had a tab on their site (or we use a social media platform - my preference) where everyone knows the information will be every year then anyone who wants to know something can just look it up and access it. For example I used instagram for hosting disctricts. After a few years of using a social media platform coaches and players would get used to it and then they could have instant access to info about any event. It would take a few years to make the transition but once it was done getting information to people (such as event changes, cancelations of events, changes to who's attending, local information, etc.) would be instantaneous for coaches, players and parents. Imagine canceling an event due to weather (which we have all done) at midnight before the event and the stresses that come with making sure everyone gets the information in time. With a social media platform, anyone involved can sign up to follow the event and get push notifications regarding updates and changes. Therefore if there is any change to the current plan it is instantaneously sent to the people who need to know. IF someone is sitting at home at 7am wondering if they should venture out in the bad weather (because they haven't heard otherwise) then they could check social media and instantly get the ok or don't bother going information they are wondering. If you want to see how I was using instagram with my event search #wcjrbadmintondistricts I know initially there will be people who say that not everyone uses instagram (for example) but I believe that if people want to be part of an event they will get the app that is required. IE my child's teacher uses a remind app to send parents info. I am interested in knowing what's going on, so I downloaded the app and signed up and anyone interested in their child part taking in an SHSAA event should be doing the same. For those really against learning a social media platform like instagram I can guarantee that their child has instagram and access to the info. Which is why I went with instagram for my info in the first place. I know that every student with a phone has an instagram account and therefore a parent can quickly ask their child to look it up and get the info that way. Aside from the benefits of pre event information distribution social media also gives parents who are at home or working during the event, real time updates. They can estimate when their kid will be playing so they could come and watch, or guess when they will be done to pick them up. There are several minor sports groups in Outlook who have gone this route and I think the SHSAA needs to do the same because it makes everyone's job easier.

Name of Activity Track and Field Commissioner Miles Bennett Location of Contest Outlook Dates of Contest May 26/27 Participating Teams All schools in WC Results All results can be found on the West Central website at www.wcshsaa.ca Financial Statement Two gates were run at either end of area. Profit: $1407.00 Recommendations It was a great day. Outlook crew does a fantastic job of preparing the facility and providing a first class concession. Lots of workers! I would recommend that the meet be held in Outlook all the time because of facility and location.

West Central District Athletic Association Fall Executive Meeting Wednesday, December 7, 2016 Sun West School Division Learning Centre 5:00 pm

1. Call to order

2. Roll Call

Mitchell Wintonyk Jeff Sopczak Tatum Schneider Miles Bennett Lance Morrison Jodi-Lee Rusnak James Walker Jarvis Engele Shannon Stephenson Phil Guebert Darryl Elaschuck Cathy Morrow Lisa Buhr Vicki Moore Mitch Winonyk Deavin Vanthuyne Becky Chambers

3. Adoption of Agenda Motion Cathy

4. Minutes of Fall AGM Motion Darryl, Second Deavin

5. Business Arising from Minutes

6. Correspondence

7. Reports 7.1 Financial – Mitchell Wintonyk Mitch moves report as read, Second Phil

7.2 Officials Commission – Lance Morrison Lance moves report as read, Second Tatum

7.3 Fall Activity Reports – Miles

Senior Golf – Grass – Male – Connor Tate – Kindersley Female – Katelyn Annala - LCBI Female Team – Not contested Male Team – Kindersley (Connor Tate, Damon McKeznie, Brody Istace, Kyler Cote)

Junior Golf - Male – Nolan Allan – Davidson Female – Jordan Matheson – Davidson Team: Eston (Levi Brewer, Jaxon McIvor, Jack Hartsook, Taya Hansen)

Cross Country: Pee Wee Boys: Colby Mathers – Eston Pee Wee Girls: Rilyn Roadhouse – Eston Bantam Boys: Vaughn Watterodt – Rosetown Bantam Girls: Emily Drury – Outlook Midget Boys: Kaiden Fletcher – Kyle Midget Girls: Sydney Leschinski - Biggar Junior Boys: Riley Lahey – Eston Junior Girls: Not Contested Senior Boys: Gregg Owens – Beechy Senior Girls: Mackenzie Powers - Eston

Junior Volleyball – Girls- Plenty Boys – Rosetown

Provincial Finalists:

Senior Golf: Connor Tate – Kindersely – Gold Medalist

Football: Plenty – 1A – Six Man Gold Medalists

Senior Volleyball – Dinsmore – 1A Girls Silver Medalist Plenty – 1A Girls – 4th place Outlook & Rosetown – 4A Girls Volleyball Biggar & Outlook – 4A Boys Volleyball

7.5 Presidents Meeting Report – Miles

8. New Business

8.1 West Central Website

8.2 Junior Sports

8.1.1 Junior Basketball and Curling Confirmation Forms – on website 8.1.2 Check website for Junior Registrations

8.3 Winter Activities

8.2.1 Junior Curling – March 3 & 4 – Eston – Kevin Mastel 8.2.2 Senior Curling – February 10&11 – Kyle – Tatum Schneider? 8.2.3 Junior Basketball Junior Girls: South Junior Boys: East 8.2.5 Conference Basketball Hosts 1A Boys-Conference 8 3A Boys-Conference 6 1A Girls-Conference 4 Eatonia and Eston will discuss who will host and let executive know. If they can’t solve, we will vote.

8.4 Track and Field Update

8.7.1 Sun West will not be booking rooms this year as the meet is in Saskatoon

8.5 Badminton Intent to Advance Discussion – Biggar Motion: Lance makes a motion to get rid of the player intent form for Badminton. Second, Phil. Call to vote Defeated Motion: Motion to revise intent to enter in badminton so that each competitor declares their intent prior to each subsequent level of competition after sectionals. Motion: Darryl Second: Lance

Call to vote All in favor 6 Opposed 7

8.6 Athletic Directors Group Email

8.7 Medal and Ribbon Return Return any extra medals and ribbons to Miles.

8.8 Classification Discussion – read document for next meeting -To be read and discussed in April 8.9 AGM Delegates

9. Adjournment Tatum Next Meeting: Wednesday April 5 (5:00pm @ Rosetown)

NOTE: Supper will be provided during the meeting.

Name of Activity Junior Golf Commissioner Lance Morrison Location of Contest Outlook Dates of Contest September 21/16 Participating Teams Total golfers = 27 Males = 23 Females = 4

Course offered a hotdog and drink special. Recommendations Host should be sure to have food ready for players to grab and go at the turn to keep the pace of play moving.

PEE WEE BOYS

PEE WEE GIRLS

BANTAM BOYS

BANTAM GIRLS

MIDGET BOYS

MIDGET GIRLS

JUNIOR BOYS

1 Riley Lahey Eston 27:11:00

SENIOR BOYS

1 Greg Owens Beechy 27:47:00 2 Barry Biggar 27:47:00 3 Matthew Dobbin KCS 27:49:00 4 Jon Anderson Eston 46:44:00

SENIOR GIRLS

Ref cost = $394.20

Net Loss = -$90.20 Recommendations None

Form Title Name of Activity Junior Girls District Volleyball Commissioner Leia Hey Location of Contest Beechy School Dates of Contest October 28 Participating Teams Beechy/Lucky Lake, Plenty, Loreburn, Eatonia

Results Plenty 1st - Loreburn 2nd Financial Statement Gate made $339.00 Ref costs $544.50 Loss $205.50 Recommendations No recommendations - a really good day with close-matched teams and great games.

District Presidents Report December 3, 2016

CIAAA Update – Tyler Callaghan, Executive Director • Ontario has joined the association and have hired a part time coordinator • Ontario is hosting the National Conference in Toronto • Leadership Training Institute in Canmore • 501 and 502 are being offered online in Saskatchewan near the end of January • LTI course are being offered at PHE Canada conference • Grace College now offers 100% online Masters program Saskatchewan has the highest number of Masters students in program • CIAAA board of directors – currently 2 from Sask and 2 from Alberta. Ontario will be given 2 next year

Financial Statement – Lyle McKellar • Close to on budget • Soccer lost $3000 but up from last year (lost $4800) • Football – gates were very good – great weather for finals-up $3000 from last year • Volleyball – gates were strong – looks like a profit – not all expenses in yet MAP Grants • Base amount has been increased to $2600 from $2000 • Districts also get $12.50 per team • There is still special project funds available • Symposium – if we do not use all of the $600 allocated it goes back to SHSAA • Increase of approx.. $3400 this year from Sasksport – going to WISC • We received half of our grant and the 2nd half payout will be in March • District team fees and Junior team fees will come to WC in spring Fall Activities Report • There were a number of requests from coaches to change officials – this is unacceptable behavior – one official has already quit because of coach behavior • Incomplete eligibility forms – there is a $100 fine – usually because not all students are listed on the form • Some schools are selecting ‘Jr’ cross country and then the grade 9’s are competing in the Provincial competition – you must enter them in ‘Sr’ if entering into any SHSAA activity • Golf – Regina is now dropping golf from their program – concerns are high costs and missed days • Cross Country – SAG is looking into whey genders run different distances • Soccer – 7v7- if you have more than 14 coming for teams you should not be cutting players and should be playing 11v11 • Football – a team did not show up for a Quarter final game and there was discussion as to the financial implications for the host team • Volleyball – seems to be positive feedback on the 3 regions and scoring to 15 • Curling – there is no brush moratorium – there will be more clarification coming from the office • Wrestling – there is now on mat video replay • Basketball – HOOPLA and CFL week are at the same time so hotels in Regina will be at a premium • Track and Field – new rink at the U of S will impact the discus throws area

WISC – Friday, June 9/10 at U of S • $50 registration which includes meals and accommodation. Will be capped at 100 participants.

Concussion Protocol • Has been re-written – there are more tools for concussion management • December 6 – Sport Canada and the Governor General will be partnering to raise awareness and develop a national strategy Service and Merit Awards – start thinking about it now Discussion Items: • There is confusion about ‘Junior’ team and ‘Senior’ teams – be sure you know the difference when entering tournaments and accepting teams into your tournaments • Reporting enrolments – all students in your schools (10-12) are eligible except for those who have used up their eligibility • There is interest from Special Olympics for a category being added to SHSAA track. The executive is examining if this or a Para event(s) could be added. • Remembrance Day – next year it is on a Saturday – executive will come up with a protocol

The intent behind the badminton intent to compete form is good. However after having used the badminton intent to compete form this year it is clear we need to make some changes. What we want is to make sure athletes do not drop out in-between competitions. This is indeed problem, but the intent policy in its current form has created a lot of problems and needs to be changed. The way it is now we will stop some of our better athletes who are multi-sport athletes from competing at the district and perhaps the regional level because they have a prior commitment in another sport on provincial week end. Why should they not be able to compete to the highest level they are able? We are lowering the quality of play by removing some of our better athletes and the number of players competing is reduced. This seems counterproductive, shouldn’t we be striving for the reverse? We want more kids to take part and compete in badminton, not fewer. Once this policy get well known by the kids I can see fewer kids competing because they cannot take part in playoffs. Why would they even bother to play if they cannot take part in playoffs? With fewer kids going to rural schools the problem of kids being involved in many things and having many commitments is not going to get better it will only get worse. Shouldn’t we realize this is our reality and help the kids who are involved in many activities rather than exclude them? The problem is kids dropping out between competitions or unexpectedly. Often they spring it on their coach at the last minute. We need to stop that from happening. My recommendation is that if we are going to have a policy we allow the kids to compete to their highest level they can but they must declare that they cannot go on to the next level of competition before the previous competition starts so that all competitors know the situation. If we need a sanction we do so if they drop out before the next competition they said they would compete in. In our case our boys singles is our best player, the hardest working and most coachable player on our team, never missed a practice all year, and because he might have baseball on provincial badminton weekend he might never get to enter playoffs? How is that fair? Our school and I feel strongly enough about this that we might enter him anyways and pay the fine. Will Johnson Biggar Central School

West Central High School Athletics Association Officials Commission Report December 7th, 2016 1. Fall Sports a. Football – Plenty hosted 4 weekends in a row culminating in a Provincial championship b. Soccer – LCBI hosted Boys 7v7 Soccer Regionals i. Had to use 2 officials out of the city (Thank you to Jesse Sorenson who knew of officials) c. Volleyball – 9 championships held in our District this fall (17 different officials used!!) i. Paid the Junior Hosts the difference (loss) between gate and officials costs. 1. Both hosts lost money due to mileage for officials. 2. Most officials were SVA members. a. Thank you to host communities for having local officials (Beechy, Biggar, Outlook) 2. Clinics a. 3 Volleyball clinics were well attended – over 45 participants from our Division i. Clinic during opening convention given by Phil Guebert ii. Outlook clinic Phil Guebert iii. Rosetown clinic was given by Anne Cote 1. Free to attend (Registering will cost between $15 and $42) b. Football Clinics (Rosetown and Outlook) – 26 Participants total i. Clinics were given free from the Saskatchewan Football Official’s Association ii. Free to attend and each official was given a rule book c. Basketball Clinic i. 2 Clinics this year given by Carl Yawarski at RCHS and OHS 1. Free to attend. d. Volleyball Clinics i. Trying to make the clinics leveled 1. Novice – How to officiate and also be more practical 2. Refresher – For veteran officials to update on new rules

3. Officials’ Commissioners Meeting in Saskatoon on Saturday Dec. 3rd in Regina. a. Officials Corner of the SHSAA Website i. Many links for officials to access ii. SaskSport website http://www.sasksport.sk.ca/officialsResourcesTools.php 1. Videos, PSA’s, Posters available on the website to be used as resources for recruitment. b. Clinic delivery – The PSGB’s know that they need to change their clinics so that people leave the clinic knowing, “how to blow the whistle.” i. I believe this still needs improvement but it is a work in progress c. Mentoring – many districts are doing this i. Still a work in progress but there is money available for this d. Tried to set up mentor volleyball tournaments this past fall i. Kenaston, Loreburn, Dinsmore. But ended up getting veteran officials that enjoy officiating. ii. If you are going to host a WCSHSAA or a SHSAA playoff game you need to develop some local officials. (Basketball) Official's Commissioner's Budget December 7th/ 2016 Opening Balance: 664

Revenue: Officials Commission Levy 2700 Junior Boys Vball Districts 0 Junior Girls Vball Districts 0

Expenses: Volleyball Clinician X2 245 Football Clinician 0 Basketball Clinician X2 400 0 SVA officials registration (x$15) 120 JB VB District Host (loss) 90.2 JG VB District Host (loss) 169.5 Volleyball Officials' top up 143 CAFO 127.5 SAFOA 100 Service Charges (x$2/month) 8 Totals 3364 1403.2 Present Balance 1960.8

WEST CENTRAL FINANCIAL STATEMENT

August 25, 2016 - December 7, 2016

Current Income Opening Balance $ 7,665.40 Total $ 7,665.40

Income Sunwest Levy St. Gabe Levy LCBI Levy SHSAA - MAP Grant $ 3,523.25 Total $ 3,523.25 Other Income SIAAA MEMBERSHIP FEES $ 17,400.00 Westcliffe/Aseltine Fees (Volleyball/X-Country) $ 55.00 Lucky Lake/Rosetown Fees (Basketball/Jr Girls Curling) $ 60.00

Total $ 17,515.00

Total Income $ 28,703.65

Expenses AGM Mileage - Rick Garchinski $ 54.00 AGM Meal-Deavin Vanthuyne $ 10.80 AGM Meal-Leia Hey $ 12.06 Service Charge $ 4.00 2016/17 District Awards $ 235.46 District Cross Country Ribbons $ 39.00 SHSAA Officials Commisioner (Invoice 15969) $ 157.49 Track Competitions Number's-Sportfactor $ 46.53 Leah Adelman-Coaches Symposium $ 230.00 Janell Hundeby-Coaches Symposium $ 292.00 Talbot Marketing-Medals $ 1,709.34 Service Charge $ 4.00 Other Expense

SIAAA Membership Fees $ 17,400.00

TOTAL EXPENSES $ 20,194.68

TOTAL CASH ON HAND $ 8,508.97

West Central District Athletic Association Spring Executive Meeting Wednesday April 5, 2017 Sun West Learning Centre, Rosetown 5:00 pm

1. Call to order

2. Roll Call Derek Argue Vicki Moore Lisa Buhr Jodi-Lee Rusnak Jarvis Engele Lance Morrison Darryl Elaschuk Sue Lytle Dave Sandomirsky Deavin Vanthuyne Rebecca Chambers Shannon Stephenson Lloyd Tulp Miles Bennett Mitch Wintonyk Jeff Sopczak

3. Adoption of Agenda Phil, second Vicki

4. Minutes of Fall Executive Meeting Darryl, second Lance

5. Business Arising from Minutes

6. Correspondence

7. Reports 7.1 Financial – Mitchell Wintonyk moves as read, Deavin Seconds

7.2 Officials Commission – Lance Morrison moves as read, Second Lloyd

7.3 SHSAA Report – Dave Sandomirsky

7.4 Winter Activities

7.4.1 Jr. Basketball

Girls: Host: Eatonia - Commissioner: Shelley Follensbee Winner: Kenaston

Boys: Host Site: Davidson – Commissioner: Garrett Bailey Winner: Davidson

Concerns: OHS Jr. Boys and Girls basketball teams dropped out of the East Section semi final on short notice North Sectional was played on the Monday before Districts. This meant that the advancing team would have played four games in in two days.

7.4.2 Jr. Curling Host: Eston – Commissioner: Kevin Mastel Winners: Boys: Eston Girls: Rosetown Mixed: Rosetown Concerns: Very disorganized at the school level. Even if there is a remote possibility of having a team schools must register a team at the beginning of the year. It is easier to contact schools and ask if they have a team then for teams to show up at the last minute. You can always get a refund. See email from RCHS curling coach regarding championship.

7.4.2.1 Jr Curling Revision. Lance puts forth a motion to change WC Jr curling from Boys, Girls and Mixed to Boys, Girls and Open-Mixed (3 & 1). Second Sue. Discussion: Open for juniors mean 3 of one gender and 1 of the other or 4 of any gender. Definition for Open: 3 of one gender and 1 of the other. Vote: All in Favor, Opposed Mitch

7.4.3 Sr. Curling Host: Kyle – Commissioner: Laura Grassing

Winners: Boys: Kindersley Girls: Dinsmore Mixed: Rosetown Concerns: Biggar Sr. Boys did not show up for Districts. Teams are registered through the SHSAA and if your school has an eligibility form filed then you are entered.

Congratulations to: Rosetown Sr. Mixed Curling –Provincial Bronze Medalists Kenaston Sr. Girls Basketball – Provincial Gold Medalists

8. New Business

8.1 Spring Sports

8.1.1 Badminton

Senior – Districts April 29 – BCS2000 – Commissioner- Will Johnson – was moved from Kindersley Regionals: May 6 – Saskatoon Walter Murray Provincials: May 13 – Weyburn Junior - Districts April 29– LCBI– Commissioner – Shannon Stephenson

District Venue Discussion: With only being able to use 4 court facilities (which I feel we want to keep) for Districts, there are 2 in the north. I would like the rotation to be KCS, BCS2, RCHS, LCBI (regardless of who hosts OHS or LCBI). Each facility would host every 4 years Badminton Host Rotation Proposed Proposed Junior Senior 2017/18 Kindersley Rosetown 2018/19 Biggar LCBI 2019/20 Rosetown Kindersley 2020/2021 Kindersley Biggar 2021/2022 Biggar Rosetown

8.1.2 Track & Field – Venue: Outlook Commissioner: Miles Bennett

Sectional Dates and Hosts Sites: West Sectional – May 16th @ Biggar East Sectional – May 17th @ Davidson

• Should 6 Track athletes advance from Sectionals instead of 4? • Should schools be charged for Sectional numbers? • Sectional Meets are getting very large and field events are overlapping and races are getting behind. Should we look at the following options: o Limit the number of entries per school o Limit the number of throw or jumps to 3 or 4 o Lengthen the schedule and finish later o Limit the number of attempts for Bantam

8.2 Recognition Program – **Encourage nominations for the following awards: SHSAA Merit – done by District upon recommendation of membership SHSAA Service Award – use online form on WC website West Central Service – contact President with the name you wish to consider Outstanding Coach - Male and Female – use online form on WC website Outstanding Official – use online form on WC website

WC Awards committee: Jeff, Darryl, Miles,Vicki

8.3 SHSAA AGM 8.3.1 Resolutions for AGM 8.3.2 Delegates Trustee: Sue Lytle School Administrator: Jeff Sopczak LEADS Member: Vicki Moore Officials Commissioner: Lance Morrison Delegate at Large: Mitchell Wintonyk Delegate at Large: Lisa Buhr Delegate at Large: Rebecca Chambers Observers: Shannon Stephenson, Lloyd Tulp

**In Aesop put “meeting” in the category and in Notes to Administrator “SHSAA AGM” 8.3.3 District Door Prize

8.4 Women in Sport Conference – June 9/10 - Saskatoon CIAAA National Athletic Directors Conference – April 20-22 – Toronto SHSAA Coaching Symposium – August 22/23, 2017

9 Adjournment Derek Second, Phil

Difference = - $140.90 Recommendations

Name of Activity Sr. Curling Districs Commissioner Laura Grassing Location of Contest Kyle Curling Club Dates of Contest Feb. 9/10, 2017 Participating Teams Girls: Dinsmore Composite School Kindersley Composite School

Boys: Kindersley Composite School Dinsmore Composite School

Mixed: Rosetown Central High School Kyle Composite School Davidson School Results Girls "A": Dinsmore Composite School Girls "B": No entry for Regionals

Boys "A": Kindersley Composite School Boys "B": Dinsmore Composite School

Miles As per our conversation of this AM regarding junior district curling, I’m sending a suggestion that may make the process more equitable. I’ve seen the majority of the teams that are going to Eston Mar 3 and 4. There are some decent teams and some weaker teams but because of the lack of teams all get to go. Since, at the junior level they can’t proceed further than districts would it be less cumbersome to have a bonspiel,regardless of gender. Take the 11 or 12 teams and have an A and B event guarantee 3 games. The worst case scenario would be 6 games in 2 days which isn’t terrible. As we discussed,if it was more like an open event the towns that maybe had 3 boys and a girl or vice versa could enter as well. I really liked the mixed double idea you suggested as well. Be nice for the towns that might have a boy and a girl but no one else. If you can give this some thought and if you think it’s a good idea maybe bring it up at your next round of meetings. Regards Darby Freistadt

West Central High School Athletics Association Officials Commission Report April 5th, 2017 1. Budget a. One cheque from West Central covers all expenses for the year. b. Paid the Junior District basketball hosts (Davidson/Eatonia). i. Loses were as anticipated this season. c. Paid the Officials top ups for officiating at SHSAA Conference and Regional basketball competitions i. Payments were down substantially due to more officials registered with SABO. d. $4.00 per month bank fees. e. Postage for mailing cheques out to officials. f. Will still have costs due to Track Officials costs (approx. $500) in the spring. 2. Officials a. Clinics well attended i. Bball – 15 at each of our 2 West Central clinics (Rosetown/Outlook) 1. Please encourage your local officials to take part in these FREE clinics. b. WC hosted 2 Junior Districts, 4 Senior Conferences and 2 Senior Regional Basketball Championships. i. Thank you to the 8 officials covered these. ii. We did not send anyone to Hoopla. iii. We did have to go outside the District for Basketball officials. c. Officials Development – i. Looking to continue 2 clinics in the District for Football, Volleyball and Basketball ii. Please include me in any Football, Volleyball and Basketball tournaments that would allow for official’s development. 3. Officials Registration a. Thank you to all the Athletic Directors for sending me the officials they used this year. i. Encourage your officials to register with the provincial sport governing bodies 1. Lower cost to WC 2. Continued learning for WC officials ii. WC has one of the highest rates of registration in the province (Thank you AD’s) iii. SHSAA gets grant money based on the number of officials on the list. iv. Also, the Officials Commissioner knows who is available in our District to officiate. Official's Commissioner's Budget April 5th/ 2017 Opening Balance: 1960.8

Revenue: Team fees 2700 0 0

Expenses:

WC Dist Bball Host Girls (loss) 204 WC Dist Bball Host Boys (loss) 140.9 Bball Top ups 200 CAFO Registration 104 SAFO Registration 100 Track Officials (TBA) 600 Bank fees 16 Postage 12.49

Totals 4660.8 1377.39 Present Balance 3283.41

WEST CENTRAL FINANCIAL STATEMENT

December 7, 2016 - April 5, 2017

Current Income Opening Balance $ 8,508.97 Total $ 8,508.97

Income Sunwest Levy $ 8,500.00 LCBI Levy $ 150.00 St. Gabe's Levy $ 135.00

Total $ 8,785.00 Other Income Kenaston Jr Boys Basketball Fee $ 30.00 Loreburn Volleyball Fee $ 30.00 BCS JR Curling Fee $ 60.00 Sr Curling Gate $ 218.00 Total $ 338.00

Total Income $ 17,631.97

Expenses Mileage/Food- Fall Executive $ 1,323.00 West Central Officials Commissioner Levy $ 2,700.00 Presidents Meeting (SHSAA) $ 187.49 Ambulance-Plenty (Football) $ 369.00 SHSAA AGM Delegate Fees $ 820.00 Kyle Curling Club-Sr Districts $ 500.00 Eston SRC-Jr Districts $ 70.00 Sportfactor Track #'s Invoice 0193405 $ 403.53

Other Expense

TOTAL EXPENSES $ 6,373.02

TOTAL CASH ON HAND $ 11,258.95