AGENDA ITEM

Town of Cave Creek Memo

To: Mayor and Town Council From: Wayne Anderson, Town Engineer Date: April 15, 2008 Re: Authorization to Enter into an Interlocal Contract (ILC) with H- GACBuy program

We are requesting that Council approve the execution of an Interlocal Contract (ILC) with H- GACBuy (a purchasing program through Houston-Galveston Area Council) to allow participation in H-CAC's process of providing government services for conducting purchase and other administrative functions. By executing this ILC, The Town of Cave Creek will join other end-users (list attached showing an extensive list of participants in Arizona) in contracting for goods and services through H-GAC. H-GAC will act as the designated purchasing agent on behalf of the Town by performing various services; i.e. conducting research and surveys, developing specifications for products/services, soliciting vendor participation, issuing specifications documents, conducting pre-bid/pre-proposal conferences, opening bid/proposal responses and their evaluations, issuing vendor contracts awarded by the H-GAC Board of Directors, certifying contract validity and contracts administration.

Our anticipated savings regarding future equipment purchases (e.g. crack sealer, backhoe and grade tractor) are a minimum of $10,000 each purchase savings over government pricing. Additional information regarding the process, participation and goals of this program are attached as well as a copy of an ILC.

Request: This is a request for authorization for the Town of Cave Creek to enter into an ILC with the H-GACBuy Program. List of End Users :: HGACBuy Page 1 of 1

Arizona Avondale, City of Avondale AZ Casa Grande, City of Casa Grande AZ Chandler, City of Chandler AZ Gilbert, Town of Gilbert AZ Glendale, City of Glendale AZ Goodyear, City of AZ Goodyear AZ Lake Havasu City Lake Havasu AZ Marana, Town of AZ Marana AZ Nogales, City of Nogales AZ Oro Valley, Town of Oro Valley AZ Page, City of Page AZ Payson, Town of Payson AZ Sunsites-Pearce Volunteer Fire DepartmentPearce AZ Peoria, City of Peoria AZ Prescott, City of Prescott AZ Prescott Valley, The Town of Prescott ValleyAZ Queen Creek, Town of Queen Creek AZ San Luis, City of San Luis AZ Scottsdale, City of Scottsdale AZ Sierra Vista, City of Sierra Vista AZ Somerton, City of Somerton AZ Sun City West Fire District Sun City West AZ Surprise, City of Surprise AZ Metro Water District Tucson AZ Northwest Fire District Tucson AZ Tucson Airport Authority Tucson AZ Wickenburg, Town of Wickenburg AZ Yuma County Yuma AZ

https://www.hgaebuy. com/program/endusers/default.aspx 04-11-2008 Frequently Asked Questions (FAQs) :: HGACBuy Page 1 of 3

IHGACBvy THE SMART PURCHASING SOLU71ON

GENERAL PURPOSE COMMUNICATIONS GROUNDS PUBLIC & EMERGENCY EQUIPMENT & FACILITIES & PARKS WORKS VEHICLES SERVICES EQUIPMENT EQUIPMENT

You are here : Home > Information About The Program > Frequently Asked Questions (FAQs)

INFORMATION ABOUT THE PROGRAM

FREQUENTLY ASKED QUESTIONS (FAQS)

Q: What is H-GAC? A: The Houston-Galveston Area Council (H-GAC) is a regional council of governments operatic the laws of the State of Texas and governed by a board comprised of 35 elected officials from tI county region. The H-GAC Board awards all contracts, which can then be made available to loc governments nationwide thru HGACBuy.

Q: How does HGACBuy work? A: Government entities join by executing an Interlocal Contract to participate in HGACBuy. TL document sets out the conditions, requirements and processes through which an entity's purct orders are received, confirmed to contract and processed.

Q: Can my entity purchase through HGACBuy? A: The Texas Interlocal Cooperation Act permits joint participation by local governments, statE agencies, and certain non-profit corporations. Most states have interlocal cooperation authorit other joint power provisions that allow participation in cooperative activities.

Q: I have to advertise for bids therefore I can 't purchase thru HGACBuy. A: HGACBuy uses mass circulation, minority emphasis print media, and internet services to p( notices and bid solicitations. Therefore, posting of public notices to solicit bids and the formal competitive bid process are satisfied thru HGACBuy procedures.

Q: What other services are offered through the HGACBuy program? A: Researching products, writing specifications, holding pre-bid conferences, assisting with on placement, contacting vendor reps, helping to resolve order issues, and reviewing and certifyin purchase orders to confirm compliance with any specific HGACBuy contract.

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Q: What is the difference between HGACBuy and some other cooperatives? A: HGACBuy is a unit of local government and a political subdivision of the State of Texas. The HGACBuy Program is over 30 years old and specializes in high ticket, capital intensive product services that require technical, detailed specifications and extensive professional skills to evalu responses. All products offered through HGACBuy have been awarded by virtue of a public cor process. There are no annual membership dues required to purchase thru HGACBuy.

Q: Where do I find information on products offered through HGACBuy? A: Access HGACBuy's web site at www.hgacbuy.org for a complete listing of products with des( and prices and/or contractors and contacts.

Q: What products are available thru HGACBuy? A: Primarily, products that are utilized in Public Safety, Public Works, and Communications, ii addition to professional consulting, personnel and financing services. A wide variety of capital equipment is under contract, and thru a unique feature of HGACBuy it can be customized thro use of published and unpublished options to fit your specifications and requirements.

Q: Can I purchase on-line? A: Because of the nature of most of the products and services we have under contract, we prefe you speak with a contractor's representative and get a detailed price quote before placing an or is to insure that you get what you want, configured like you want it. Use the HGACBuy website basic information and to get the contractor's telephone and email address. After you receive yo written quotation and have reviewed it, prepare your purchase order to the Contractor and fax HGACBuy.

Q: What does it cost to join HGACBuy? How is HGACBuy funded? A: HGACBuy is a self-funded "Enterprise Fund" government agency, self-supported thru an administrative fee assessed to the contractor. An "Order Processing Charge" (Administrative F appear on quotation forms for purchases of motor vehicles in the State of Texas in accordance State of Texas, Department of Transportation, Division of Motor Vehicles requirements.

Q: What are the benefits of HGACBuy? I want to inform my elected officials and s A: We give you access to volume purchasing and discounts. • We put over 200 years of combin purchasing experience to work on your behalf. • We write technical specifications eliminate the hire consultants for that purpose. • We absorb the costs associated with publishing legal notice offer you an expedited procurement process so you need not be delayed for months preparing specifications and satisfying all of the other requirements for competitive bids and proposals.

For more information , contact us:

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HGACBuy 3555 Timmons Lane; Suite 120 Houston, TX 77027

Phone: (8oo)926-0234 Fax: (713) 993-4548

Web: www.hgaebuy.org Copyright © 2007 H-GAC. All Rights Reserved.

https:lfwww.hgaebuy.com/program/faq/default.aspx 04-11-2008 INTERLOCAL CONTRACT ILC ffWAGNTHHE SMART PURCHASING SOLU.,I FOR COOPERATIVE PURCHASING No.: Permanent Number assigned by H-GAC

THIS INTERLOCAL CONTRACT ("Contract"), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (th e "Act"), by and between th e Houston -Galveston Area Council, hereinafter referred to as "H-GAC," having its principal place of business at 3555 Timmons Lane, Suite 120, Houston , Texas 77027, and * , a local government, a state agency, or a non-profit corporation created and operated to provide one or more governmental functions and services , hereinafter referred to as "End User," having its principal place of business at *

WITNESSETH

WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and

WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and

WHEREAS, in reliance on such authority, H-GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and

WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on * (Date), and that it desires to contract with H-GAC on the terms set forth below; NOW, THEREFORE , H-GAC and the End User do hereby agree as follows:

ARTICLE 1 : LEGAL AUTHORITY The End User represents and warrants to H-GAC that (1) it is eligible to contract with H-GAC under the Act because it is one of the following: a local government , as defined in the Act (a county, a municipality , a special district, or other political subdivision of the State of Texas or any other state, or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created and operated to provide one or more governmental functions and services , and (2) it possesses adequate legal authority to enter into this Contract.

ARTICLE 2: APPLICABLE LAWS H-GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Contract.

ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein.

ARTICLE 4 : PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User, which began * and ends * . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H- GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract.

ARTICLE 5 : SCOPE OF SERVICES The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H- GAC Cooperative Purchasing Program. End User will access the Program through HGACBuv.ore and by submission of any duly executed purchase order, in the form prescribed by H-GAC to a contractor having a valid contract with H -GAC. All purchases hereunder shall be in accordance with (1) Texas statutes and procedures governing competitive bids and competitive proposals, (2) in accordance with specifications and contract terms established by H-GAC, and (3) at published prices listed on H -GAC's web site. Ownership (title) to products purchased through H-GAC shall transfer directly from the contractor to the End User. (over) ARTICLE 6: PAYMENTS H-GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H-GAC's contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall H-GAC have any financial liability to the End User for any goods or services End User procures from an H- GAC contractor.

ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alternations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation.

H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing Program to be performed hereunder.

ARTICLE 8 : TERMINATION PROCEDURES H-GAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay H-GAC's contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User.

ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect.

ARTICLE 10 : FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall rest solely with H-GAC.

THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS:

* Houston-Galveston Area Council Name of End User (local government, agency, or non-profit corporation) 3555 Timmons Lane, Suite 120, Houston, TX 77027

By: Mailing Address Executive Director

Date: City State ZIP Code

*By: Attest: Signature of chief elected or appointed official Manager

Date: Typed Name & Title of Signatory Date

*Denotes required fields rev. 7/07 *Request for Information

To expedite service, please complete the following blanks relevant to your agency's administrative/elective personnel and return the completed form to H-GAC, Cooperative Purchasing Progrann , P.O. Box 22777, Houston , TX 77227-2777.

Name of End User Agency County Name: (Municipality l County I District letc) Mailing Address: (Street Address/P.O. Box) (City) (State) (ZIP Code) Main Telephone Number : FAX Number:

Physical Address: (Street Address, if different from mailing address) (City) (State) (ZIP Code) Web Site Address:

Authorized Official: Title: (City manager/ Executive Director/ etc) Ph No.: L_) Mailing Address : Fx No.: (Street Address/P.O. Box) E-Mail Address:

(City) (State) (ZIP Code)

Official Contact: Title: (Purchasing Agent/Auditor etc.) Ph No.: (_) Mailing Address: Fx No.: (Street Address/P.O. Box) Email Address:

(City) (State) (ZIP Code)

Official Contact : Title: (Public Works Director/Police Chief etc.) Ph No.: (_^ Mailing Address : Fx No.: (_^ (Street Address/P.O. Box) Email Address:

(City) (State) (ZIP Code)

Official Contact: Title: (EMS Director/Fire Chief etc.) Ph No.: (_) Mailing Address : Fx No.: (^ - (Street Address/P.O. Box) Email Address:

(City) (State) (ZIP Code) Using the Program:: HGACBuy Page 1 of 3

IIIGACB" TH E SMARI PURCHASING 501UIION

GENERAL PURPOSE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY CONSULTING GREEN & EMERGENCY EQUIPMENT & FACILITIES & PARKS WORKS EQUIPMENT LEASING &STAFFING INFORMATION VEHICLES SERVICES EQUIPMENT EQUIPMENT & SUPPLIES SERVICES COOPERATIVE ENERGY PURCHASING

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INFORMATION ABOUT THE PROGRAM

USING THE PROGRAM

Types of Participating End Users:

• Municipalities, Cities, Counties and StateAgencies • Councils of Government • Schools, School Districts, Colleges, Universities • Hospitals and Hospital Districts • Emergency Medical Services and Services Districts • Volunteer Fire Departments and Rural Fire Prevention Districts • Special Law Enforcement Jurisdictions • Judicial Courts & Districts • Emergency Communications Districts • Utility Districts (MUDs, WCIDs, Irrigation, etc.) • Special Districts • Authorities (Airport, Port, River, Water, Toll Road, etc.) • State Agencies • Not-for-Profit Corporations 15ot(c)(3)] providing government functions and services. (Special requirements apply: See Program Info/Executing an Interlocal Contract with HGACBuy)

The Texas Interlocal Cooperation Act

Most States in the United States have either Interlocal Cooperation or Joint Powers authority to allow local governments in those states to join and participate in programs like HGACBuy. Click on Authorizing Statutes on the HGACBuy web site to see what cooperative purchasing statutes exist in each state to allow for participation in HGACBuy.

In 1971, the Texas Legislature passed the Interlocal Cooperation Act [Texas Government Code, Title 7, Chapter 791] to promote activities among local governments across Texas. Any local government or non-profit providing government services may sent met or agree with one or more local governments under the terms of this Act to conduct purchasing and other administrative functions. The following excerpt from the Act states that.. "The Interlocal Cooperation Act's purpose is to improve the efficiency and effectiveness of local governments by authorizing the fullest possible range of inter-governmental contracting authority at the local level including contracts between all political subdivisions of the state and agencies of the state.

Legal Authority

Governmental entitiesjoin HGACBuy by execution of an Interlocal Contract (ILC) which can be found on the HGACBuy website under Program Info.

By executing the ILC, the End User represents and warrants to H-GAC that (1) it is eligible to contract with H-GAC Under the Art because it is one of the following a qualifying non-profit corporation, county, municipality, special district, or other political subdivision of the State of Texas, or another state, and (2) it possesses adequate legal authority to enter into this Contract.

Scope of H -GAC's Professional Services

When participating in HGACBuy, members make their purchase orders out to, and directly pay, the HGACBuy contractor. However, H-GAC does act as the designated purchasing agent on behalfof participating End Users by performing specific services including, but not limited to:

• Conducting research and surveys • Developing specifications for each product/service • Soliciting vendor participation • Issuing specifications documents • Conducting pre-bid/pre-proposal conferences • Opening bid/proposal responses • Evaluating responses • Issuing Vendor Contracts awarded by the H-GAC Board of Directors • Certifying contract validity • Contracts Administration

Interlocal Contract Renewals

Provisions of the Interlocal Cooperation Act provide for annual renewal of Interlocal Contracts. The contract document issued by HGACBuy contains a provision for automatic annual renewal. Unless an updated contract document is requested, or statutory change occurs, the initial enactment could remain in effect in perpetuity. A permanent identification number is assigned to each End User contract.

Purchasing Statutes Applied to H-GAC Competitive Bid Process

Products offered through HGACBuy have been subjected to either the competitive bid or competitive proposal format based on Texas statutes for Councils of Governments under the Local Government Code Chapter 252. The 76th Legislature, Regular Session, added language that stipulates Councils of https://www.hgacbuy.com/program/using/default.aspx 04-11-2008 Using the Program :: HGACBuy Page 2 of 3

Governments shall specifically use "municipal bidding statutes". As administrator, H-GAC's rules of governance apply. In evaluating bid and proposal responses, HGACBuy takes into account any prospective contractor's ability to meet performance requirements. Factors considered include number and location ofsales/service facilities, depth of staff, qualifications of technical support personnel, and business continuity. Contractors are expected to service all End Users participating in the Program wherever possible, practical, and not contrary to franchise or dealership agreements.

H-GAC Board of Directors Awards AB Contracts

The Board of Directors composed of 35 elected officials awards all H-GAC cooperative purchasing contracts. As a political subdivision of the State of Texas, Board agenda are publicly posted in advance of public meetings. Board meetings are customarily held on the third Tuesday of each month in H-GAC Conference Room A, Second floor, 3555 Timmons Lane, Houston. The Houston-Galveston Area Council is one of Texas' 24 regional councils of governments.

Steps To Placing Purchase Orders Through HGACBuy

Step is (first time only)

Execute the "Interloeal Contract" (ILC) found on the HGACBuy website under Program Info, and return to H-GAC. H-GAC will sign two copies and return one to the End User for their records. The ILC may be faxed to 713-993-4548 for expedited processing.

Step 2:

Obtain specific product details from the HGACBuy website, www.HGACBuy.org Then, contact the contractor's nearest representative for additional assistance and a definitive price quotation. Contractor information can be found at the bottom of each contracts web page under Products Available.

Step 3:

Prepare and submit your purchase order directly to the relevant HGACBuy contractor, after completing consultation with the contractor's representative. A copy of the order along with a copy of the contractor's written quotation shall be faxed or mailed to HGACBuy at FAX: 913-993-4548. Orders should include specific details regarding the purchase (i.e., name of the End User's contact person, shipping/delivery instructions, and installation details, ifany). HGACBuy contractors will the. invoice End User for all purchases, and End User will pay the contractor directly following delivery and acceptance.

NOTE: Performance Bond

HGACBuy's contractual requirements no longer include a Performance Bond, and bid pricing should reflect this cost saving. However, Contractor must be prepared to offer a Performance Bond to cover any specific order, if so requested by End User. Contractor shall quote a price to End User for provision of any requested Performance Bond. If Performance Bond is requested by End User for a particular order, Contractor agrees to furnish the Performance Bond within ten (10) days of receipt of End User's purchase order.

HGACBuy Order Confirmation

On most contracts, when a copy of a purchase order is received (see Step 3 above), HGACBuy staff prepares an Order Confirmation which is then sent to the Member and the Contractor- authorizing the Contractor to proceed with the order. This Order Confirmation indicates that the Contractor does have a valid contmet with HGACBuy for the land nets contained on the order. Actual pricing is not verified on the Order Confirmation. For pricing verification prior to issuing the purchase order, contact HGACBuy staff.

Remitting End User Payments For Products and Services Rendered

The prompt payment requirements for products and services rendered lh rough cooperative purchasing states Ihat "...upon delivery of the goods and services purchased, and presentation by HGACBuy contractor of a properly documented invoice, the End User shall promptly, and in any case within thirty (3o) days, pay the HGACBuy contractor the full amount of the invoice.

AB contracts between HGACBuy and its contractors require prompt payment upon delivery of products/services to an End User.

Ownership Passes Directly From Contractors to End Users

HGACBuy does not at any time take title to any product. Contractors assign ownership directly to End Users.

Reimbursement of HGACBuy' s Operational Costs

The HGACBuy program is solely In tided through the assessment of an administrative fee paid by the contractor on each order.

End Users Invited to Attend Pre -Bid Conferences

HGACBuy schedules publicly announced pre-bid/pre-proposal specification conferences with manufacturers, distributors, representatives, and dealers for the various product categories offered. These conferences, held throughout each year, are widely attended by the various industry groups represented in the Program. End Users are invited to attend these conferences also. See a listing of scheduled pre-bid conferences on the HGACBuy website under Bid Notices.

3-Way Partnership At Work

The three-way partnership between HGACBuy, Program End Users, and Contractors is a very important relationship that provides vital links to ensure effective cooperative results. Clear, concise communication is essential to making the partnership effective and successful. The contact path includes all three parties: HGACBuy, End User, and Contractor.

H-GAC''s Role: HGACBuy s role is to conduct product research and surveys, write technical

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specifications, conduct pre-bid conferences, open bids, and evaluate responses. After contracts are awarded by the H-GAC Board, HGACBuy certifies contract validity, and administers contracts.

The End User's Role: End Users are expected to consult with Contractors' representatives for the purpose of determining the exact requirements needed to serve constituents. End Users work with Contractor's representatives to detail and complete all documentation required when submitting purchase orders.

The Contractor's Role: HGACBuy relies upon its Contractors to quickly respond to End User inquiries that provide detail ed product information and pricing, including priced options for specific products. Contractors' representatives work closely with each End User to meet specific constituent needs.

H-GAO's Bid Notices

The Program's Coordinator for Specifications & Bids directs the bid/proposal cycle for products and services that HGACBuy desires to place trader contract on behalf of Members. The near term schedule of procurements is posted on the HGACBuy website under Bid Notices.

Distribution of H-GAC Product Specifications

Product/service specifications and Imitations To Submit Competitive Bids/Proposals are distributed by email to all prospective responders that HGACBuy is aware of. The documents are also posted on the HGACBuy website, and the legally required notices are posted in newspapers, including minority- emphasis publications.

End User Benefits

HGACBuy offers significant benefits to participating End Users whether large, medium, or small size • Expedited procurement • Volume purchasing discounts • On-duty professional staff assistance • Research and development of technical specifications • Contract administration

H-GAC Web Site

Information on products under contract through HGACBuy can be accessed through the web site. The web site contains the following: • Product categories with base bid prices • Contractors' representatives with telephone numbers • H-GAC staff telephone numbers and e-mail addresses • isting of Specifications Conferences • Listing of Bid opening dates for each product category

Contacting HGACBuy

3555 Timmons La , Suite 120 Houston, TX 77027

Phone: 800-926-0234 Fax: 713-993-4548 Web: www.ttGACBt org

Individual staff phone numbers and emails may be found on the HGACBuy website under Program Staff. Copyright 0 2007 H-GAC All Rights Reserved

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rue SMART .VR.HASINO SOt05105 4IGACBuy

GENERAL PURPOSE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY CONSULTING GREEN & EMERGENCY EQUIPMENT & FACILITIES & PARKS WORKS EQUIPMENT LEASING & STAFFING INFORMATION VEHICLES SERVICES EQUIPMENT EQUIPMENT & SUPPLIES SERVICES COOPERATIVE ENERGY PURCHASING

You are here -Horns IntonnahonAon.lthe Fmgrum> Inledocal Contract Form (ILC)

INFORMATION ABOUT THE PROGRAM

INTERLOCAL CONTRACT FORM (ILC)

JOINING HGACBGY BY EXECUTING AN INTERLOCAL CONTRACT (ILC)

In order to participate in HGACBuy, you must 1. Bea state agency, county, municipality, special district, or other political subdivision ofa state, or a qualifying non-profit corporation (providing one or more governmental function or service); and 2. Possess legal authority to enter into the Contract.

End User warrants that both requirements are fulfilled by execution of an ILC.

Steps For Completion And Processing : Step is Print two copies of the appropriate HGACBuy TLC Form (there is one form for Texas participants and one form for entities outside Texas) and fill in all required information, including the date your governing body authorized the ILC.

Step 2: Secure signature by an individual with authority to contractually bind your entity.

Step 3: Send both documents with original signatures to HGACBuy at the add ones indicated on the ILC Form.

Step 4 : HGACBuy will execute both copies of the contract and return one to you. Special Requirements For Non-Profit Corporations:

Qualifying non-profit corporations providing one or more government services (e.g. Volunteer Fire Departments, Emergency Medical Services) most also submit the following items together with the ILC documents: 1. Copy of 505(c)(3) Form 2. Copy of Charter and By-Laws highlighting section(s) demonstrating that your organization performs a governmental service. 3. A letter describing the governmental service(s) that your organization performs. (This requirement does not apply to Volunteer Fire Departments or organizations providing Emergency Medical Services).

Fax copies of Iuterlonal Contracts will be accepted and processed subject to the same requirements as original documents.

Click the appropriate box below to download the ILC form to join HGACBuy:

Texas Participants

Pa (cipa s Outside Texas Copyright C 2007 H-GAC All Rights Reserved

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fRI SMAFI PURr CSNNfi SOLUTION IIGACSuy

GENERAL PURPOSE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY CONSULTING GREEN &EMERGENCY EQUIPMENT & FACILITIES & PARKS WORKS EQUIPMENT LEASING & STAFFING INFORMATION VEHICLES SERVICES EQUIPMENT EQUIPMENT & SUPPLIES SERVICES COOPERATIVE ENERGY PURCHASING

You are here. Hu:ru: > InfonnaUCn abut rnE Pmgran > List of End Users

INFORMATION ABOUT THE PROGRAM

LIST OF END USERS

End User City State Alaska Juneau, City & Borough of Juneau AK Arkansas Conway, City of Conway AR Little Rock, City of Little Rock AR Malvern, City of Malvern AR Mena Water Utilities Mena AR Pulaski Co Fire Prot. Dist.#5/dba Sherwood F.D. Sherwood AR Van Buren, City of Van Buren AR Arizona Avondale, City of Avondale AZ Casa Grande, City of Casa Grande AZ Chandler, City of Chandler AZ Gilbert, Town of Gilbert AZ Glendale, City of Glendale AZ Goodyear, City ofAZ Goodyear AZ Lake Havasu City Lake Havasu AZ Manna, Town of AZ Marana AZ Nogales, City of Nogales AZ Oro Valley, Town of Oro Valley AZ Page, City of Page AZ Payson, Town of Payson AZ Snnsites-Pearce Volunteer Fire Department Pearce AZ Peoria, City of Peoria AZ Prescott, City of Prescott AZ Prescott Valley, The Town of Prescott Valley AZ Queen Creek, Town of Queen Creek AZ San Luis, City of San Luis AZ Scottsdale, City of Scottsdale AZ Sierra Vista, City of Sierra Vista AZ Somertml, City of Suntanned Sun City West Fire District San City West AZ Surprise, City of Surprise AZ Metro Water District Tucson AZ Northwest Fire District Tucson AZ Tucson Airport Authority Tucson AZ Wickenburg, Town of Wickenburg AZ Yuma County Yuma AZ Yuma, City of Yuma AZ California Placer, County of Auburn CA Baldwin Park, City of Baldwin Park CA Coronado, City of Coronado CA Humboldt Community Services District Eureka CA Fortuna, City of Fortuna CA Fresno, City of (CA) Fresno CA State Center Community College Fresno CA Glendale, City of(Califomia) Glendale CA Manteca, City of Manteca CA Contra Costa Community College District Martinez CA Stanisla us County Modesto CA Palm Springs, City of Palm Springs CA Los Angeles Unified School District Pico Rivera CA Porterville, City of Porterville CA Shasta County Redding CA Sacramento, City of Sacramento CA Salinas, City of Salinas CA San Diego, County of San Diego CA San Luis Obispo, County of San Luis Obispo CA San Mateo, City of San Mateo CA South Tahoe Public Utility District South Lake Tahoe CA San Miguel Consolidated Fire Protection District Spring Valley CA Truckee, Town of Truckee Ukiah, City of Ukiah CA San Buenaventura, City of Ventura CA Ventura, County of Ventura CA Colorado Cortez Fire Protection District Cortez CO Lorimer, County of Ft. Collins CO Lakewood, City of Lakewood CO Pueblo West Metropolitan District Pueblo West CO Delaware Delaware Stale University Dover OF,

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Liberty-Eylau Independent School District Texarkana TX Texarkana Independent School District Texarkana TX Texarkana Water Utilities Texarkana TX Texarkana , City of Texarkana TX College of the Mainland Texas City 'TX Galveston County Emergency Com. D ist. Texas City TX Texas City Independent School District Texas City TX Texas City, City of Texas City TX The Colony, City of The Colon, TX North Harris Montgomery Community College Dist. The Woodlands TX Town Center Improvement District, The Woodlands The Woodlands TX Woodlands, (The) Fire Department The Woodlans TX Thompson, Town of Thompson TX Thornton, City of - Police Department Thornton TX Thrall, City of Thrall TX Three Rivers, City of Three Rivers TX HE Island, Village of Tiki Island TX Tlmpson, City of Timpson TX Tom Bean, City of Tom Bean TX Northwest Emergency Medical Services Assn , Inc. Tomball TX Rosehill Fire Department Tomball TX Tomball Independent School District Tomball TX Tomball, City of Tomball TX Tool, City of Tool TX Toyah, City of Toyah TX Trinidad Volunteer Fire Department Trinidad TX Trinidad, City of Trinidad TX Trinity, City of Trinity TX Trophy Club Municipal Utility District Trophy Club TX Trophy Club, Town of Trophy Club TX Troy, City of Troy TX Tulla, City of Tulia TX East Texas Emergency Medical Services Tyler TX Smith County Tyler TX Smith County 9-1-1 Communications District Tyler TX Tyler, City of Tyler TX University of Texas at Tyler, The Tyler TX Universal City, City of Universal City TX University Park , City of University Park TX Thirty-Eighth Judicial Dist .Community Supervision Uvalde TX Uvalde County Uvalde TX Valley Mills, City of Valley Mills TX Van Independent School District Van TX Van, City of Van TX Van Alstyne, City of Van Alstyne '!x Culberson County Van Horn TX Van Horn, Town of Van Horn TX Culberson County Hospital District Van Horne TX Industrial Consolidated ISD Vanderbilt TX Vega, City of Vega TX Venus ISD Venus TX Venus, City of Venus TX Wilbarger County Vernon TX Golden Crescent Regional Planning Commission Victoria TX Gulf Bend Mental Health & Mental Retardation Cente Victoria TX University of Houston , Victoria Victoria TX Victoria County Victoria TX Victoria County Drainage District #3 Victoria TX Victoria, City of Victoria TX Orange County EMSD # i Vidor TX Orange County ESD # 1 Vidor TX Orange County WCID #1 Vidor TX Vidor Independent School District Vidor TX Vidor, City of Vidor TX Brazos River Authority Waco TX Heart of Texas Council of Governments Waco TX Heart ofTexas Region MHMR Waco TX McLennan County Waco TX McLennan County 9 -1-1 Emergency Assistant District Waco TX Robinson Independent School District Waco TX Tenth Court ofAppeals Waco TX Waco Independent School District Waco TX Waco, City of Waco TX Waelder Independent School District Waelder TX Waelder, City of Warder TX Ark-Tex Council ofGovemments Wake Village TX Wake Village , Cityof Wake Village TX Waller Independent School District Waller TX Wallis, City of Wallis TX Walnut Springs, City of Walnut Springs TX Warren Independent School District Warren TX Waskom, City of Waskom TX Watauga, City of Watauga TX Ellis County Waxahachie TX Ellis County ESD #6 Waxahachie TX Ellis County Rural Fire Prevention District #7 Waxahachie TX Waxahachie ISD Waxahachie TX Waxahachie, City of Waxahachie TX Parker County Weatherford TX Parker County Hosp Dist /dba Campbell Memorial Hosp Weatherford TX Weatherford, City of Weatherford TX Webster, City of Webster TX Weimar, City of Weimar TX https://www.hgacbuy.com/prograin/endusers/default.aspx 04-11-2008 List of End Users:: HGACBuy Page 24 of 24

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