THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA , -390002, Phone: 0265-2795514 Notification No.ADE17/1 of 2014-15 Quotations are invited for awarding security and vigilance contract on the campus of the M.S.University of Baroda spread over an area of 272 Acres(approx.) with 14 lac sq.ft. built up area with around 60 points to cover, including Samiala and sub campuses. The detailed map and terms and conditions on which these services need to be provided can be downloaded from the website www.msubaroda.ac.in. Interested parties may send their quotations in two parts one containing Technical Bid and other containing Price-Bid in sealed envelopes to the above address latest by 19-8- 2014 along with Earnest Money of Rs.25000/- in favour of Registrar, M.S.University of Baroda, payable at Baroda. Vadodara, Date: 31-7-2014 Officer on Special Duty(Registrar)

THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA Fatehgunj, Vadodara – 390 002, , INDIA Telephone : [+91–0265] • (Registrar) : 2795521 • (DO/GCU/Audit) : 2793735 • (IA/CAO) : 2795506, 2795527 • (Dy.R./AR Exams/Academics) : 2795502, 2795527, 2789485 • (Dy.R./AR ADE) : 2792032 • (Dy.R./AR ADM) : 2784062 • (ADM/ADE) : 2795514 • (Engineer/CD) : 2795512 • (Security) : 2789385 ______No. ADE 17/ 1 Date:31-7-2014

Quotations/Offers are invited for providing Security coverage to the M. S. University of Baroda covering 60 points (approx).

Information regarding the conditions of Contract and specifications of the work can be downloaded from the University website www.msubaroda.ac.in.

The Agencies are requested to submit their offers in two parts one containing Technical Bid and other containing Price-Bid. Both parts should be in separate sealed covers. The quotation should reach BY COURIER to Officer on Special Duty (Registrar), The M S University of Baroda, Fatehgunj,Vadodara- 390 002. (Gujarat) in the Sealed Cover super scribed ‘QUOTATION FOR SECURITY CONTRACT’ on or before 5.00 P M on 19th August 2014 and will be opened(Technical Bid) on 11.00 A M on 20th August 2014. The party or their authorized Representative may remain present at the time of opening of technical bids. Earnest Money of Rs.25000/- by Demand Draft drawn in favor of The Registrar, The Maharaja Sayajirao University of Baroda, payable at Vadodara, must accompany the Quotations/Offers. The Earnest Money is forfeited, if the agency, whose offer is accepted and fails to sing and complete the contract documents and agreements within a week’s time. In other cases, the Earnest Money will be refunded.

No alterations in the form of the Quotations/Offers or in the Schedule shall be permitted without the consent of the University and if such alteration/s is/are done without the consent of the authorities, the Quotations/Offers shall be liable for rejection.

The University reserves the right to reject any or all Quotations/Offers without assigning any reason thereof.

The University at its discretion may prefer any of the Quotations/Offers bearing the same Offers/rates, having taken into consideration the expertise and performance of the Quotations/Offers OR may even call the prospective agencies for negotiations, if required.

(Prof.Amit Dholakia) Officer on Special Duty (Registrar)

Copy to:

1. P. S. to Vice-Chancellor/Pro-Vice-Chancellor/Registrar 2. All Section Heads of the University Office 3. Officer on Special Duty, Security & Vigilance 4. Hon. Director, Computer Centre, M. S. University of Baroda 5. Communication Cell 6. Activity File

THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA

TERMS AND CONDITIONS FOR THE AWARD OF SECURITY AND VIGILANCE CONTRACT ON THE PERFORATED AND OPEN CAMPUSES OF THE M.S.UNIVERSITY OF BARODA

The University, desire to avail the services of the Agency for the purpose of vigilance, safe guarding, protection and security of all the assets, property and personnel working and connected with The M. S. University of Baroda, for its Main Office and various Faculties, Colleges, Institutions, Offices, Residential Quarters and other premises situated at various places in the vicinity of Fatehgunj, , Pratapgunj which is popularly known as University area and also includes its institutions premises etc. at Kalabhuvan, Faculty of Performing Arts, University Press, sub campuses situated at WREMI and Padra, etc. This work is assigned to the agency for an initial period for one year and extendable to another one year on yearly basis on the basis of quality of service and on the recommendation of Security Screening Committee. Last date of receiving the offer is 19-8-2014.

TERMS AND CONDITIONS:

1. That the Agency shall render vigilance and safeguarding services for properties and security for all the Units, described herein above and in consideration thereof. One four wheeler mobile van (hereinafter referred as a vehicle) with driver for 24 hrs. should be provided. If the Agency fails to provide the operative mobile van with driver on any day Rs.1500/- will be deducted per day. The vehicle shall remain parked in the University Security Office and operate under the orders of the Registrar / Vigilance and Security Officer / Authorized Officer of the University.

2. The agencies/bidders are requested to submit their offers in two parts one containing Technical Bid and other containing Price-Bid. Both parts should be in separate sealed covers. Only technical bid can be opened first. Evaluation of the performance of agencies and inspection of work, if required is to be done by MSU approving authority. If required, the works executed by the bidders who otherwise qualify may be inspected by a Committee or any other authority as decided by MSU approving authority. Later on, financial bids can be opened from the qualified agencies.

a. Technical Bid should contain the following: i. Company Details; Year of Establishment, Copies of Certificate/License of Labour Commissioner, Police Department, PF Registration, ESI Registration, ISO Certification (if any) etc. ii. Turn over for last three years with necessary documentary evidence (ITR etc.) iii. Number of guards on the rolls of the company iv. List of organization where the agency has provided security along with duration and total number of guards. b. Price Bid should contain the following: i. Rate per guard per month for a shift of 8 hrs ii. Rate for Security Officer iii. Rate for Security Supervisor iv. Rate for four wheeler van/vehicle per month v. Taxes including service tax etc. 3. The quotation should reach BY COURIER to Officer on Special Duty (Registrar), The M S University of Baroda, Fatehgunj,Vadodara-390 002. (Gujarat) in the Sealed Cover super scribed ‘QUOTATION FOR SECURITY CONTRACT’ on or before 5.00 P M on 19th August 2014 and will be opened(Technical Bid) on 11.00 A M on 20th August 2014. The party or their authorized Representative may remain present at the time of opening.

4. Turn over: Average annual financial turn over on contract of security works should be at least Rupees One Crore during the immediate last 3 consecutive financial year.

5. Under age is not allowed, age limit is 25 to 55 for security guard. Above 55 years is not allowed to work as security guard. Over weight above 60 Kg and underweight less than 40Kg is not allowed to employee as guard.

6. Agency shall ensure that the guards engaged or employed by it, wear proper uniform while on duty.

7. The agency must get registered with the Commissioner of Labour, Vadodara under Labour Contract Act (Regulation and Abolition) 1972 amended there on.

8. The Agency shall render service for 60 points for 24 hours. University may depute its permanent and temporary watchman for Security, Safeguarding and Protection purpose.

9. The Agency shall depute one Senior Officer as Chief Security Officer and would make himself available four hours in the University Campus. Chief Security officer shall report to the Security and Vigilance Officer & Registrar (OSD).

10. The period of contract shall be for a initial period for one year and extendable to another one year on yearly basis on the basis of quality of service and on the recommendation of Security Screening Committee.

11. Any Security Guard should not be deployed for MORE THAN 8 hours per day. Night patrolling must be done on regular basis.

12. The Agency shall provide sufficient security staff according to the standards and give the detailed particulars thereof. The security staff shall include two lady searchers and extra guards as and when required at the rates approved by the University Authorities from time to time. The guards provided shall not be above 45 years of age.

13. If the agency falls short of the regular duties to be performed than extra duties will be first adjusted against regular duties and than bill is accordingly prepared. Extra duties consist of weekly off and the leave taken University Security Personals. However the agency shall ensure to provide full strength of Guards required by the University at any point of time.

14. The University Office shall be manned with minimum two Ex-Servicemen.

15. The agency shall provide uniform, shoes, socks, Danda, Whistle, Torches and Arms (permissible by law) to its staff for proper and effective security, safeguarding and watch and ward function. The security staff shall enter University Premises in proper uniform. The agency will install a mobile communication system linking Security Office and Supervisors.

16. The Agency shall follow all the rules and regulations and code of conduct as has been prescribed by the University from time to time.

17. The security personal employed and deployed by the agency shall be employees of Agency only.

18. The Security staff / personal deployed by the Agency will be responsible for the following functions: a. They shall ensure that no un-authorized person enters the premises. For this purpose, they may check the Identity of the persons entering the premises in case of doubt and also whenever needed. Necessary checking will be made in accordance with the rules prescribed by the University from time to time. They shall also ensure that no animals enter into University premises and damages the garden or other property. b. They shall ensure that no materials are taken out of the premises without proper authority. The University will identify such materials. c. In case if required to conduct searches of the persons who enter the premises during and after office hours or at any other time, they will undertake the same. In case of female person females should make the search conduct and/or they have to produce before the authority i.e. the First Party. d. The Security personal should also carry out regular physical search of outgoing vehicles in cases of doubt and also ensure that these are in order with the accompanying documents. e. During the search if any person is found to be in possession of University Property without proper authority, the security persons shall detain him/her and report the matter to the Registrar/Authorized Officer of the University. f. The agency will conduct and carry out periodical surprise checking to ensure better performance and vigilance. The Agency withdraws any security personal deployed by it on the University premises if the University requests and gives in writing any complaints against them. In case of emergency where the person is to be changed because of his negligence, the University will give intimation to the Agency. g. The Security personal deployed by the second party i.e. Agency shall comply with all instructions and directions regarding security of the premises and personal as may be given or by Authorized Officer. The Agency shall make Security Supervisors available round the clock in the premises for the proper discharge of duties. h. The Agency shall also ensure that there is no un-authorized trespassing on the University Campus or premises and will also not allow the bootlegger and other anti-social activities, encroachment other and elements on the campus or premises of the University and if they are found, Agency will have to take prompt action to see that they are removed and also report to the police/University.

In the event of requirement of filing police complaint in any of the incidence, it will be the responsibility of the Second party, to file a police complaint with the permission of the University Authorities. i. The Agency shall maintain all records as required by relevant Labour Laws and any other act which are necessary for maintaining such functions. The Record will be kept at Agency Office and the University shall have authority to check such records as and when necessary. The Agency shall also furnish such records or Xerox copies of such persons, records pertaining to P.F., E.S.I. deposits of P.F. as and such other record as may be necessary to maintain when demanded. j. The University shall pay to the Second Party fees on monthly basis. The Agency shall prepare the statement for full months on every 25th of month and University will pay to the Agency the said fees on or before 5th of the next month. k. At the time of submission of the bill to the University, the Agency shall produce the Certificate of Providing satisfactory services from all the heads of the Institutions in the University in a particular given month. l. The University shall deduct the Income Tax at source every month, as per I.T. laws. The Certificate of Income tax deduction will be furnished to the Agency in the prescribed form every month. This agreement for Security will be in force for a minimum period of one year initially extendable by another one year as decided by the Security Screening Committee. m. The Agency shall indemnify any loss or damage caused by the acts of negligence, omissions or commissions by the security personnel, provided that the inquiry conducted jointly by responsible Officers of the University and the Agency suggests so. In case of any dispute the Vice-Chancellor will appoint an independent inquiry committee whose decision shall be final and binding to both the parties. n. The Security agreement will be valid for one year from stipulated date initially which is extendable by another one year as decided by the Security Screening Committee. However, it can be terminated earlier also by three months advance notice or two months retainer fees in lieu of such advance notice by either parties to the agreement or contracts. This Agreement or contract made between signatory party only of a retainer and on a contract basis. o. If at any point of time the University feels that the services of the agency are not up to desired standards, action to blacklist the agency will be taken at the discretion of the University.

The Agency also undertakes to have parade before the University Authorized Officer of the University committee of all the personal to be engaged under the system. The Agency also undertakes to observe the suggestions to be made by the First Party after having periodical survey and observance of the Committee appointed by the University to have constant monitoring and observation on the running of the system. The Agency also agrees to submit the Security plan mentioning the area of responsibility of each Security point along with the number of persons at each Security point (covering day and night patrolling and their duty hours).

(Prof.Amit Dholakia) Date : 31-7-2014 Officer on Special Duty(Registrar)

NOTE:- To be returned with the quotation duly signed by the agency as acknowledgement of acceptance of the terms and conditions otherwise quotation/offer will be considered as incomplete and liable to be disqualified.

Signature of Agency with Seal, Address and Telephone