Councillor B Mallon Aldermen

5th October 2018

Chairman: Councillor N Anderson Vice-Chairman: Councillor B Mallon Aldermen: A G Ewart MBE, M Henderson MBE and S Martin Councillors: R B Bloomfield MBE, S Carson, D J Craig, A P Ewing, O Gawith, B Hanvey, A McIntyre, T Morrow and R Walker

Ex Officio The Right Worshipful The Mayor, Councillor U Mackin Deputy Mayor, Councillor A Grehan

The Monthly Meeting of the Corporate Services Committee to which all Members are invited will be held in the Council Chamber, 1st Floor, Island Civic Centre, The Island, Lisburn on Wednesday 10th October 2018 at 6.00 pm for the transaction of business on the undernoted Agenda.

Hot food will be available from 5.30 pm in Lighters Restaurant.

You are requested to attend.

JAMES ROSE Acting Chief Executive Lisburn and Castlereagh City Council Agenda

1 APOLOGIES

2 DECLARATION OF MEMBERS’ INTERESTS:

(i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

3 MINUTES – Meeting of Corporate Services Committee held on 12th September 2018 (copy attached)

Special Meeting of Corporate Services Committee held on 20th September 2018 (copy attached)

4. TO RECEIVE OFFICIALS OF LISBURN & CASTLEREAGH CITIZENS ADVICE TO MAKE A PRESENTATION ON THE NEW WELFARE REFORM. (ITEM 1 OF REPORT OF ACTING CHIEF EXECUTIVE REFERS.) (6.05 PM)

5. CONFIDENTIAL REPORT FROM ACTING CHIEF EXECUTIVE

Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information

Items for Decision:

5.1 Space planning works and Bradford Court debranding (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.)

5.2 Corporate Uniform Policy (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.)

5.3 Recruitment of Posts (Confidential for reason of information relating to any individual.)

5.4 City Deal – Project Support (Confidential for reason of information relating to any individual.) 5.5 Employee Engagement – Investors in People event (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.)

5.6 Cyber-attacks – Phishing of e-mails etc Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information.)

Items for Noting

5.7 Insurance Report (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals)

5.8 HR & OD Workforce Data (Confidential for reason of information which is likely to reveal the identity of individuals).

5.9 Freedom of Information Requests (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals)

6. REPORT OF HEAD OF BUSINESS & DEMOCRATIC SERVICES

Items for Decision

6.1 Cancer Focus NI 2018 Men’s Health Conference Dunsilly Hotel, Antrim - 7th November 2018 (9.15 am – 1.15 pm)

6.2 Diabetes UK World Diabetes Day – 14th November 2018 Light-up of Lagan Valley Island

6.3 Northern Ireland Ambulance Service Health & Social Care Trust “Consultation and EQIA on Introduction of Proposed Clinical Response Model” (Closing date: 20th December 2018) Items for Noting

6.4 Ministry of Housing, Communities & Local Government (MHCLG) Modernisation of MHCLG Model Byelaws

6.5 Lisburn & Castlereagh Policing & Community Safety Partnership Vice-Chairman 2018/2019

6.6 Lisburn & Castlereagh Policing & Community Safety Partnership Minutes of Meetings

6.7 Lisburn & Castlereagh Policing and Community Safety Partnership Schedule of Meetings

7. REPORT OF HEAD OF MARKETING & COMMUNICATIONS m Ite for Decision

7.1 Christmas Card

Items for Noting

7.2 Citywide – Winter 2018

7.3 Ongoing work undertaken by MCU to support the activities of the Council

7.4 Media Coverage

8. REPORT OF ACTING HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

Items for Decision

8.1 Local Government Staff Commission Advance Notice of HR&OD Conference 22 & 23 November 2018 - La Mon House Hotel & Country Club

8.2 Employee Wellbeing – Choir

Item for Noting

8.3 Elected Member Development Steering Group

9. REPORT OF ACTING HEAD OF FINANCE & IT

Item for Decision

9.1 Report on the Recovery of Off-Street Car Parking Debts

Item for Noting

9.2 Financial Statement

10. REPORT OF ACTING CHIEF EXECUTIVE

Items for Decision

10.1 Citizens Advice Lisburn & Castlereagh Presentation on Welfare Reform

10.2 Mountview Drive & Skyline Drive, Lisburn Special Meeting of Corporate Services Committee

10.3 Consultation – “Devolution within Northern Ireland: A report for the Northern Ireland Local Government Association” (Extended closing date: 26th October 2018”

10.4 Nuclear Free Local Authorities All Ireland Forum “How should Ireland drive its own low carbon, renewables programme to help mitigate climate change?” Council Chamber, Dundalk Town Hall, Crowe Street, Dundalk 12th October 2018 (10.30 am – 1.00 pm)

11. ANY OTHER BUSINESS

--ooOOoo--

To: Members of Lisburn & Castlereagh City Council CSC 12.09.2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Wednesday 12th September 2018 at 6.00 pm.

PRESENT: Councillor N Anderson (Chairman)

The Right Worshipful The Mayor Councillor U Mackin

Deputy Mayor Councillor A Grehan

Aldermen A G Ewart MBE and S Martin

Councillors R B Bloomfield MBE, S Carson, D J Craig, A P Ewing, B Hanvey, A McIntyre, B Mallon, T Morrow and R Walker

OTHER MEMBERS Councillor A Girvin

IN ATTENDANCE: Chief Executive Director of Service Transformation Head of Central Support Services Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor N Anderson, extended a welcome to all present and proceeded to outline the evacuation procedures in the case of an emergency.

The Chairman asked that any Member entering or leaving the Meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of Councillor O Gawith. It was noted that Councillor AP Ewing would be arriving later in the meeting.

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2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the Meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the Meeting.

The following declarations were made during the course of the Meeting:-

• Alderman S Martin declared an interest in Item 7.1 Elected Member Development Steering Group on the basis of his attendance at NILGA Leadership programme.

3. Minutes of Meeting

It was proposed by Councillor S Carson, seconded by Councillor T Morrow, and agreed that the minutes of the following Meetings of Committee as adopted by the Council at its Meeting held on the 26th June 2018 be confirmed and signed:-

• Meeting of Committee held on the 12th June 2018 • Special Meeting of Committee held on the 21st June 2018

4. Confidential Report of Chief Executive

The Chairman advised that the reasons for confidentiality were as set out in the agenda, ie:-

• Insurance Report & Attendance of Officer re Insurances. Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals.

• Cleaning & Security Contract. Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

• Recruitment of Post. Confidential for reason of information which is likely to reveal the identity of an individual.

• Employee Engagement - IiP Event. Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.

• HR & OD Workforce Data. Confidential for reason of information which is likely to reveal the identity of individuals.

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4. Confidential Report of Chief Executive (Contd)

• Freedom of Information Requests. (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals.

• Leasing of Bradford Court & Relocation of Staff to Lagan Valley Island. Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matters arising between the Council or a Government Department and employees of, or office holders under, the Council.

In Committee

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed that the confidential report of the Chief Executive be considered “in Committee”, in the absence of members of the press and public being present.

It was proposed by Councillor A McIntyre, seconded by Councillor S Carson, and agreed that the confidential report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below and other items noted:-

4.1 Insurance Report & Attendance of Officer re Insurances

The Chairman extended a welcome to the Interim Head of Finance and IT who provided clarification on various aspects of the Council’s insurance renewal cover being put in place for the year commencing the 1st April 2019 and responded to Members’ questions about Insurances.

(Alderman WA Leathem arrived at 6.09 pm)

It was proposed by Councillor T Morrow, seconded by Councillor B Hanvey, and agreed to recommend that the report on insurance claims up to the 30th June 2018 be noted.

4.2 Cleaning & Security Contract

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that the Cleaning & Security Contract be extended for a further period of 12 months in line with the terms of that contract.

4.3 Recruitment of Post

It was proposed by Councillor B Hanvey, seconded by Councillor B Mallon, and agreed to recommend that the request of the Environmental Services Department to recruit on a permanent basis the current post of Business Manager as outlined be approved.

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4.4 Employee Engagement - IiP Event

It was proposed by Alderman AG Ewart, seconded by Councillor R Walker, and agreed to recommend that, subject to a report on the logistics and costs for the event being presented to the October meeting of the Committee, the request for a lunchtime engagement event in December 2018 under the auspices of Investors in People be agreed in principle.

4.5 HR & OD Workforce Data

It was proposed by Councillor T Morrow, seconded by Alderman AG Ewart, and agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan:-

• Absence Management Report (including schedule of Long-Term Absence) • Schedule of rolling year absence • Graph of “Total Sickness Days Lost” • Workforce Profile - Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers. • Schedule of Internal Trawls and Open Competition.

In addition to the above, a detailed report on absenteeism as requested by the Committee on the 12th June 2018 had been provided and was duly noted.

The Chief Executive paid tribute to the work undertaken by HR & OD staff working with Heads of Service to successfully manage and reduce absenteeism within the Council. The Chair also expressed his appreciation for the efforts of staff in this regard.

4.6 Freedom of Information Requests

It was agreed to recommend that the summary of Freedom of Information requests received in June – August 2018 be noted.

4.7 Leasing of Bradford Court & Relocation of Staff to Lagan Valley Island

It was agreed to recommend that the progress report in respect of the above matter be noted. Members were advised that a Special Meeting of the Committee to discuss this matter would be held on Thursday 20th September 2018 at 5.30 pm with all Members of the Council being invited to attend this meeting.

Resumption of Normal Business

It was proposed by Councillor A McIntyre, seconded by Alderman AG Ewart, and agreed to come “out of Committee” and normal business was resumed.

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5. Report of Interim Head of Finance & IT

It was proposed by Councillor S Carson, seconded by Councillor T Morrow, and agreed that the report and recommendations of the Interim Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

5.1 Estimates 2019-2020 – Schedule of Meetings

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that the schedule of meetings for the preparation of the Estimates for 2019/2010 be approved.

5.2 Financial Statement

The Interim Head of Finance and IT and the Director of Service Transformation responded to Members’ queries on various aspects of the Financial Statement.

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that the financial statement for the period ended the 31st July 2018 be noted, the net profiled expenditure being 0.80% above the approved estimates for the financial year 2018/2019.

Additional Item

5.3 Interim Head of Finance and IT

The Chief Executive advised Members that the Interim Head of Finance and IT would be leaving at the end of September 2018 and this was therefore his last attendance at Committee. She expressed appreciation of his contribution to the Council’s financial management. The Chairman also thanked the Interim Head of Finance and IT for his service to the Council.

(Councillor JD Craig and the Director of Service Transformation left the meeting at 6.21 pm)

6. Reports of Head of Central Support Services

It was proposed by Alderman AG Ewart, seconded by Councillor R Walker, and agreed that the reports and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

6.1 Terms of Reference – Council Standing Committees

Members were advised that the Terms of Reference for Standing Committees had been reviewed and subsequently approved by the Corporate Management Team. Drafts of the Terms of Reference had been provided with the report.

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6.1 Terms of Reference – Council Standing Committees (Contd)

It was proposed by Alderman AG Ewart, seconded by Councillor B Hanvey, and agreed to recommend that the revised Terms of Reference for Committees as presented in draft form be approved and be appended to Standing Orders.

(The Interim Head of Finance & IT left the meeting at 6.24 pm)

6.2 Lagan Valley Island – Requests for lighting up of

(a) Action Mental Health (AMH) New Horizons Derriaghy & AMH Men’s Sheds World Mental Health Day – 10th October 2018

It was proposed by Councillor A McIntyre, seconded by Councillor B Bloomfield, and agreed to recommend that, at the request of Action Mental Health (AMH) New Horizons Derriaghy & AMH Men’s Sheds, the Council offices would be lit in purple on the 10th October 2018 to mark World Mental Health Day.

(b) Stillbirth & Neo-Natal Death Support charity (SANDS) Global Wave of Light Day – 15th October 2018

It was proposed by Councillor A McIntyre, seconded by Councillor B Bloomfield, and agreed to recommend that, at the request of the Stillbirth & Neo-Natal Death Support charity (SANDS), the Council offices would be lit in pink and blue on the 15th October 2018 to mark the Global Wave of Light Day which remembers those babies who have been lost through miscarriage, stillbirth and neo-natal death.

It was proposed by Councillor A McIntyre, seconded by Councillor B Bloomfield, and agreed to recommend that, at the request of Pancreatic Cancer UK, the Council offices would be lit in purple on the 15th November 2018 to mark World Pancreatic Cancer Day.

Additional Item

) (d Remembrance Sunday

Alderman WA Leathem stated that Lagan Valley Island would be lit up for Remembrance Sunday. He referred to a commemorative service being held at LVI on the preceding Friday and enquired whether the Council building could be lit up over the weekend to cover both events.

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) (d Remembrance Sunday (Contd)

It was proposed by Councillor B Mallon, seconded by Councillor S Carson, and agreed to recommend that Lagan Valley Island be lit up during the weekend Friday 9th November to Sunday 11th November 2018 to cover commemorative events.

6.3 Motor Neurone Disease Charter Notice of Motion from Councillor A McIntyre

A notice of motion in the name of Councillor A McIntyre on the subject of a Motor Neurone Disease Charter had been referred to the Committee by the Council at its meeting held on the 24th July 2018.

It was proposed by Councillor A McIntyre, seconded by Councillor T Morrow, and agreed to adopt the Notice of Motion as follows:

“This Council recognises that Council services affect people with Motor Neurone Disease (MND) and their carers. The delivery of these services is already highly geared to recognising the differing needs of our residents but the MND Association has produced a Charter that aims to make sure that everyone understands and respects the rights of people with MND and their carers. This charter ensures that they are given the very best opportunity to access the support they need to live the highest quality of life possible and achieve dignity in death. It affects people from all communities and it has no cure.

This Council notes that it is important that people with MND receive a rapid response to their needs, good quality care and support, ensuring the highest quality of life as possible. The MND Charter serves as a tool to help make this happen.

This Council resolves to sign the up to the MND Charter and the Council formally commits to ensuring that Council services are be delivered in accordance with this Charter.”

6.4 Use of Medical Cannabis Notice of Motion from Derry City & Strabane District Council

It was agreed to recommend that Council note a Notice of Motion from Derry City & Strabane District Council on the subject of the use of medical cannabis.

6.5 Definition of Terminal Illness used for eligibility of benefits Notice of Motion from Derry City & Strabane District Council

It was proposed by the Deputy Mayor, Councillor A Grehan, seconded by Councillor S Carson, and agreed to recommend that Council support the notice of motion from Derry City & Strabane District Council on the subject of the definition of terminal illness used for the eligibility of benefits and to write to the Secretary of State in this regard.

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6.6 Health Working Group – Frequency of Meetings

Members were reminded of a previous decision that the Health Working Group be stood down for routine health-related matters, which would be considered by the Corporate Services Committee, and that the Working Group would only be convened on an ad-hoc basis for matters having a significant impact on the Council area with the decision to call such a meeting being left to the discretion of the Chairman.

The Committee was asked to consider a suggestion made to the Health Working Group at its meeting on the 4th July 2018 that the Group meet on a quarterly basis.

(Councillor R Walker left at 6.30pm)

It was proposed by Alderman S Martin, seconded by Councillor S Carson, and agreed that the Health Working Group continue to be convened on an ad hoc basis as previously agreed.

6.7 Northern Ireland Hospice Palliative Care Learning Academy Launch – Wednesday 12th September 2018

It was proposed by Councillor B Mallon, seconded by Councillor B Hanvey, and agreed to recommend that the attendance of the Chairman of the Committee at the launch of the Northern Ireland Hospice’s Palliative Care Academy on the 12th September 2018 be retrospectively approved with the Council being responsible for the payment of approved expenses in this regard.

6.8 Policy Forum for Northern Ireland Conference – “Next steps in delivering healthcare reform in Northern Ireland: Securing consensus, shaping services and meeting future needs” Belfast – 6th December 2018 (8.30 am – 1.30 pm)

Members had been provided with details of the above conference, the cost of a Member’s attendance thereat having been estimated at £241.70.

It was proposed by Alderman AG Ewart, seconded by Alderman S Martin, and agreed to recommend that Council approve the attendance of any interested Member at the above conference, the Council to be responsible for the payment of approved expenses in this regard.

(Councillor R Walker returned at 6.33 pm)

6.9 Northern Ireland Confederation for Health & Social Care Autumn Series of Discussion Events

Members noted that the Autumn series of Discussion Events as provided by the Northern Ireland Confederation for Health & Social Care comprised as follows:-

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6.9 Northern Ireland Confederation for Health & Social Care Autumn Series of Discussion Events (Contd)

Date Time Venue Title 11.09.2018 2.00 pm – Ormeau Baths, Ormeau “Securing the future – Funding 4.00 pm Avenue, Belfast of Health & Social Care into the 2030s” 18.10.2018 2.00 pm – Central Belfast venue “One year on – HSC’s journey to 4.00 pm to be confirmed collective and compassionate leadership” 21.11.2018 3.00 pm – To be confirmed “The role of the Mental Health 5.00 pm Network – Exploring the opportunities for learning and collaborating on NI?” 13.12.2018 3.00 pm – To be confirmed “Preparing for Brexit” 5.00 pm 16-19 May To be confirmed 2019 Conference 2019

The Committee noted that, apart from the May 2019 conference for which details were yet to be received, there was no fee for any of the discussion sessions.

It was proposed by Alderman AG Ewart, seconded by Councillor A McIntyre, and agreed that any Member of the Committee wishing to attend any of the NICON discussion sessions on the 18th October, 21st November or 13th December 2018 contact Member Services accordingly so that registration might be made.

It was further agreed to recommend that the Council be responsible for the payment of approved expenses at any of the discussion sessions referred to above.

6.10 Safeguarding Board for NI/Health & Social Care/Children & Young People’s Strategic Partnership Briefing Session on Adverse Childhood Experiences in Northern Ireland Lagan Valley Island – Thursday 6th September 2018

All Members of Council had been advised on the 29th August 2018 in relation to a number of briefing sessions throughout Northern Ireland on the subject of Adverse Childhood Experiences in Northern Ireland with any interested Member being asked to contact Member Services for the purposes of registration at the briefing session.

It was proposed by Councillor A McIntyre, seconded by Alderman AG Ewart, and agreed to recommend that approved expenses be paid to any Member of Council who had attended the briefing session at Lagan Valley Island on the 6th September 2018 or any of the other briefing sessions in this regard.

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6.11 Department of Justice – Consultations

) (a “Domestic Homicide Reviews” (Closing date: 28th September 2018)

It was proposed by Councillor R Walker, seconded by Councillor B Bloomfield, and agreed that, subject to any comments made by the Lisburn & Castlereagh PCSP at its meeting on 18th September 2018, the draft response of the PCSP Manager be accepted as the Council’s response to the above consultation and be submitted to the Department of Justice by the stipulated closing date.

) (b “Draft Northern Ireland Modern Slavery Strategy 2018-2019” (Closing date: 18th October 2018)

It was proposed by Councillor S Carson, seconded by Councillor R Walker, and agreed to recommend that, subject to any comments made by the Lisburn & Castlereagh PCSP at its meeting on 18th September 2018, the draft response of the PCSP Manager be accepted as the Council’s response to the above consultation and be submitted to the Department of Justice by the stipulated closing date.

6.12 Requests to be received by Committee

) (a The Laurence Trust

It was proposed by Alderman AG Ewart, seconded by Councillor B Hanvey, and agreed to recommend that Council accede to a request from the Laurence Trust, a group supporting men with eating disorders, to make a presentation to the Committee at a future meeting...

The Head of Service pointed out that, due to other deputations and consideration of draft estimates, it could be 2019 before the Laurence Trust could be afforded the opportunity to meet with the Committee.

) (b Everyday Harmony Music Therapy

It was proposed by Councillor R Walker, seconded by Councillor S Carson, and agreed to recommend that Council accede to a request from Everyday Harmony Music Therapy to make a presentation to the Committee at a future meeting.

The Head of Service pointed out that, due to other deputations and consideration of draft estimates, it could be 2019 before Everyday Harmony Music Therapy could be afforded the opportunity to meet with the Committee.

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Additional Item

) (c Special Committee Meeting to Receive Presentations

It was proposed by Councillor S Carson, seconded by Councillor T Morrow, and agreed to recommend to Council that a special meeting of the Corporate Services Committee be convened early in 2019 to receive the above presentations and that Head of Central Support Services consult with the Chairman regarding a suitable date.

6.13 Maryland Healthcare, Knockbracken Road, Castlereagh

In furtherance of decisions of the Health Working Group at its meeting held on the 4th July 2018, the Committee noted the undernoted items of correspondence in regard to the uptake of the Maryland facility:-

• letter dated the 29th August 2018 from The Rt Hon Sir Jeffrey Donaldson MP enclosing a response dated the 3rd August 20189 from the Permanent Secretary at the Department of Health advising that the matter had been referred to the Health & Social Care Board;

• letter dated 30th August 2018 from the Chief Executive of the Health & Social Care Board advising that the uptake of the Maryland facility was one for the Health Trusts.

In an additional report tabled at the meeting, the Committee was provided with and noted the content of a letter dated the 4th September 2018 from The Rt Hon Sir Jeffrey Donaldson MP enclosing a response dated the 30th August 20189 from the Chief Executive of the Health & Social Care Board offering an assurance that the relevant healthcare organisations were aware of the Maryland Healthcare facility and of the potential it provided to the local community.

6.14 Dunmurry Manor Care Home

In furtherance of decisions of the Health Working Group at its meeting held on the 4th July 2018, the Committee noted the undernoted items of correspondence in respect of concerns associated with Dunmurry Manor Care Home:-

• letter dated the 2nd August 2018 from the Chief Executive of the South Eastern Health & Social Care Trust advising that the Trust would welcome the opportunity to meet with the Health Working Group but would be happy if other Elected Members wished to join the meeting:-

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6.14 Dunmurry Manor Care Home (Contd)

• letter dated the 9th August 2018 from the Commissioner for Older People for NI advising that he would be happy to meet with the Council to discuss the “Home Truths” report and referring to different options which such a meeting could take place at which different levels of information would be available.

It was proposed by Alderman AG Ewart, seconded by Alderman S Martin, and agreed that the Chief Executive of the South Eastern Health & Social Care Trust be invited to a private meeting with the Health Working Group with that meeting being open to other Council Members wishing to attend.

It was also agreed that a meeting with the Commissioner for Older People regarding the “Home Truths” report be arranged at a later stage.

6.15 Health Working Group – Membership 2018/2019

Further to the Annual Meeting of Council on the 8th June 2018, the Committee noted that the confirmed membership of the Health Working Group for 2018/2019 was as follows:-

PARTY/POST REPRESENTATIVE Chairman of CSC (of the day) Councillor N Anderson Vice-Chairman of CSC (of the day) Councillor B Mallon Mayor of the day Councillor U Mackin DUP Alderman D Drysdale UUP Alderman M Henderson, MBE ALLIANCE Alderman S Martin SDLP Councillor B Hanvey TUV Councillor A Girvin

6.16 Works to and Maintenance of War Memorials

It was agreed to recommend that the progress report in relation to works to and maintenance of the Council’s war memorials be noted.

(Alderman WA Leathem left at 6.50 pm)

6.17 National Malaya & Borneo Veterans Association (NI Branch) Professor Pantridge Memorial – Ceremony on 15th September 2018

The Committee noted that the ceremony by the National Malaya & Borneo Veterans Association (NI Branch) would take place at the Professor Pantridge Memorial at Lagan Valley Island on the 15th September 2018. Information about the event had been conveyed to all Members.

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6.18 RAF 100 – Celebratory event

The Committee noted details of a celebratory event in November 2018 to mark 100 years of the Royal Air Force.

6.19 Lisburn & Castlereagh Policing & Community Safety Partnership

) (a Chairman 2018/2019

The committee noted that the Chairman of the Lisburn & Castlereagh PCSP for 2018/2019 was Councillor B Hanvey.

) (b Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

Additional Report

6.20 Maryland Healthcare, Knockbracken Road, Castlereagh

It was noted that this matter had been dealt with under Item 6.13

6.21 Church Lads’ & Church Girls’ Brigades 125th Anniversary Service – Armagh - 30th September 2018 Request for Financial Assistance

It was proposed by Alderman AG Ewart, seconded by Councillor A McIntyre, and agreed to recommend that Council accede to a request from the Church Lads’ & Church Girls’ Brigade for financial assistance towards costs associated with the Lisburn District Battalion’s attendance at the 125th anniversary service in Armagh Cathedral on 30th September 2018 and that the sum of £330 be awarded to the group.

(The Head of Central Support Services left at 6.56 pm)

7. Report of Acting Head of Human Resources & Organisation Development

It was proposed by Councillor A McIntyre, seconded by Councillor S Carson, and agreed that the report and recommendations of the Acting Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

7.1 Elected Member Development Steering Group Meeting – 3rd July 2018

It was agreed to recommend that the report and action notes from the meeting of the Elected Member Development Steering Group held on 3rd July 2018 be noted.

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7.1 Elected Member Development Steering Group Meeting – 3rd July 2018 (Contd)

Further to the meeting of Committee held on the 12th June 2018, Members noted that one Elected Member had registered for the NILGA Leadership Programme.

7.2 Appointment of Heads of Service

The Committee noted the following appointments:-

• Head of Planning & Capital Development – Mr Conor Hughes • Head of Waste Management & Operations – Mr Wilfred Muldrew

It was also noted that recruitment for the posts of Head of Finance & IT and Head of Audit & Risk was under way.

It was agreed that the new Heads of Service would be invited to attend a Council meeting to be introduced to Members. The Acting Head of Human Resources & Organisation Development undertook to circulate contact details of all Heads of Service including those newly appointed to all Council Members.

(The Acting Head of Human Resources & Organisation Development left at 6.56 pm)

8. Report of Chief Executive

It was proposed by Alderman AG Ewart, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below and other items noted:-

8.1 Day & Time of monthly meetings of Corporate Services Committee

The Committee was reminded that revised day/time arrangements for meetings of the Standing Committees had been presented to the Council at its meeting on the 24th July 2018 and each Committee had been asked to review its arrangements at its September meeting.

It was proposed by Councillor T Morrow, seconded by Alderman S Martin, and agreed that, for a trial period of 3 months, the monthly meetings of the Corporate Services Committee be held at 6.00 pm on the 2nd Wednesday of each month.

8.2 Scheme of Allowances payable to Councillors 1st April 2018 – 31st March 2019

Members had been provided with copy of Circular LG 12/2018 from the Local Government & Housing Regulation Division of the Department for Communities. The circular provided a consolidated record of all current councillor allowances and superseded Local Government Circular LG 03/2017.

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8.2 Scheme of Allowances payable to Councillors 1st April 2018 – 31st March 2019 (Contd)

The revised rates within the circular (an increase in Dependants’ Carers’ Allowance and maximum Basic & Responsibility Allowances), had been used to update the Council’s Scheme of Allowances Payable to Councillors for the period 1st April 2018 – 31st March 2019.

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that:-

• the revised rates for Dependants’ Carers’ Allowance and maximum Basic & Responsibility Allowances applicable from the 1st April 2018 be accepted and applied from that date;

• Circular LG 12/2018 from the Local Government & Housing Regulation Division which consolidates all Councillor allowances be noted;

• the Council’s updated Scheme of Allowances Payable to Councillors for the period 1st April 2018 – 31st March 2019 be approved.

8.3 National Police Memorial Day Belfast Waterfront – 30th September 2018

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that:-

• the registration of The Right Worshipful The Mayor, Councillor U Mackin; the Deputy Mayor, Councillor A Grehan; Councillor N Anderson (Corporate Services Committee chairman); Councillor B Mallon (Corporate Services Committee vice-chairman) at the National Police Memorial Day in Belfast on the 30th September 2018 be approved on a retrospective basis;

• the registration of The Right Worshipful The Mayor, Councillor U Mackin, at the pre-reception on the 29th September 2018 be approved on a retrospective basis;

• the payment of approved expenses be agreed.

8.4 Northern Ireland Local Government Association - Council Contribution to National Employer & Related External Partnership Work

Members were advised that external agencies had carried out work for the Northern Ireland Local Government Association on behalf of the member Councils. The Chief Executive reported receipt of an invoice from NILGA in the sum of £3,769.27 representing the Council’s contribution to fees for work carried out by the National Employers (LGA, England/NI/Wales) and CEEP & CEMR (LGA, England/NI/Scotland/Wales).

883 CSC 12.09.2018

8.4 Northern Ireland Local Government Association - Council Contribution to National Employer & Related External Partnership Work (Contd)

It is proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that the invoice from NILGA in the sum of £3,769.27 in regard to the Council’s contribution to fees for work carried out by external agencies be paid.

8.5 Friends of the Somme – Annual Subscription 2018/2019

Members had been provided with a copy of a letter dated the 29th August 2018 from the Somme Association advising that the Council’s annual subscription as a “Friend of the Somme” was £1,000.00 plus VAT, thus representing an increase of £350.00 on the previous year.

It was proposed by Alderman AG Ewart, seconded by Councillor S Carson, and agreed to recommend that the annual subscription to the Somme Association in the sum of £1,000.00 be paid.

8.6 Moss Road Post Office, 102-104 Moss Road, Lambeg, BT27 4NU Temporary closure as from 24th September 2018

At its meeting held on the 10th April, the Committee had offered no comment on a proposed relocation of Moss Road Post Office from 102-104 Moss Road, Lambeg, BT27 4NU to G&T Beacom Ltd, 105-107 Moss Road, Lambeg, BT27 4NX, as from June or July 2018.

The Committee now noted the content of a letter dated the 24th August 2018 from the Post Office advising that they were not able to confirm the final decision on this relocation at the present time and that the branch would be closing temporarily on the 24th September 2018.

8.7 Somme Pilgrimages

) (a 2018 Pilgrimage – Report of Attendance

The Committee noted that the following persons had represented the Council at the Battle of the Somme commemorations in France and Belgium from the 29th June – 2nd July 2018:-

Councillor H Legge Councillor U Mackin (The Right Worshipful The Mayor) Councillor T Mitchell Councillor T Morrow Councillor J McCarthy Councillor J Palmer Alderman J Tinsley Mr Ross Gillanders, Head of Parks & Amenities Dr Ciaran Toal, Irish Linen Centre & Lisburn Museum Research Officer

884 CSC 12.09.2018

) (a 2018 Pilgrimage – Report of Attendance (Contd)

The Committee also noted a report on the Pilgrimage as prepared by the Head of Parks & Amenities.

(b) 2019 Pilgrimage – Attendees & Arrangements

Further to the meeting of Council on the 24th July 2018, the Committee noted that the matter of nominations to the 2019 Somme Pilgrimage was progressing and that the CMT had agreed that Mr Ross Gillanders be the Lead Officer for this visit.

The Council had agreed that the same mandate for attendance should apply, ie that over the course of the four year Council term, all members should be given the opportunity to attend. By way of information, the Shadow Council at its meeting held on the 28th January 2015 had agreed that:-

a) each Member be given the opportunity to attend once during the Council’s 4-year term;

b) a maximum of 8 Members plus supporting officers/drivers/guides attend each year.

8.8 Mood Lighting at Lagan Valley Island

In furtherance of a previous decision that mood lighting at Lagan Valley Island be progressed, the Committee noted that work was due to commence to provide new lighting in the main dome of the building. This work would be concluded by the end of October and would enable the Council to better facilitate requests for the lighting up of the Civic headquarters.

Furthermore a policy on lighting up the building was being prepared and would be presented to a future meeting of Committee.

8.9 Service Support – Annual Departmental Plan 2018/2019

Members had been provided with a copy of the Service Support Annual Departmental Plan for 2018/2019 which was set within the Council’s plan for 2018-2022 and beyond.

It was agreed to recommend that the adoption of the Service Support Annual Departmental Plan for 2018/2-19 be noted.

(Councillor AP Ewing arrived at 7.02 pm)

885 CSC 12.09.2018

9. Any Other Business

9.1 Mental Health Issues Chairman, Councillor N Anderson

At the request of the Chairman, the Chief Executive undertook to bring a report back to the Health Working Group outlining how the Council was addressing mental health issues for staff and what it was planning to do with regard to mental health issues in the local community.

At the request of Councillor B Hanvey, it was agreed to include in the report an update on the proposed new psychiatric facility planned for Belfast City Hospital.

There being no further business, the Meeting concluded at 7.04 pm.

______MAYOR/CHAIRMAN

886

(S) CSC 20.09.2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Special Meeting of the Corporate Services Committee held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Thursday 20th September 2018 at 5.33 pm.

PRESENT: Councillor N Anderson (Chairman)

The Right Worshipful The Mayor Councillor U Mackin

Deputy Mayor Councillor A Grehan

Alderman S Martin

Councillors R B Bloomfield MBE, S Carson, D J Craig, A P Ewing and B Mallon

OTHER MEMBERS: Councillor J McCarthy

IN ATTENDANCE: Chief Executive Director of Environmental Services Director of Leisure & Community Development Head of Central Support Services Head of Marketing & Communications (AG) Head of Technical Estates Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor N Anderson, welcomed those present to the Special Meeting of the Corporate Services Committee particularly those non-Members of Committee who were in attendance – an invitation having been extended to all Members to be present at the Special Meeting of the Committee and proceeded to outline the evacuation procedures in the case of an emergency.

The Chairman asked that any Member entering or leaving the Meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

Purpose of the Meeting

The Special Meeting of the Corporate Service Committee had been convened in order to consider the following:

899 (S) CSC 20.09.2018

• The ongoing works associated with the Space Planning Project within Lagan Valley Island (LVI) • The return of staff to LVI from Bradford Court • The proposed leasing arrangements for Bradford Court • Arrangements to support agile working for officers not permanently based in LVI • Approve the decisions as outlined in the report of the Efficiency Review Steering Group

1. Apologies

Apologies for non-attendance at the Special Meeting to which all Members had been invited were accepted and recorded on behalf of Aldermen D Drysdale, A G Ewart MBE, W A Leathem and J Tinsley; Councillors M Cahill, J Gallen, O Gawith, B Hanvey, A McIntyre, T Morrow and R Walker.

2. Declarations of Interest

There were no Declarations of Interest.

“In Committee”

It was proposed by Councillor D J Craig, seconded by Councillor B Bloomfield and agreed that the confidential reports of the Director of Environmental Services and the Chief Executive be considered “in Committee”, in the absence of members of the press and public being present.

3. Confidential Report by the Director of Environmental Services

The Chairman advised that the reason for confidentiality was as set out in the agenda, ie:-

− Lease of Bradford Court, Relocation of Staff to Lagan Valley Island and Arrangements for Agile Working (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

Items for Consideration

3.1 Lease of Bradford Court, Relocation of Staff to Lagan Valley Island and Arrangements for Agile Working – At the Council Meeting 25/09/2018 This matter was deferred back to Corporate Services Committee for consideration

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(S) CSC 20.09.2018

The Director reminded the Committee of the background and key issues in respect of the Leasing of Bradford Court, Relocation of Staff to Lagan Valley Island and arrangements for Agile Working.

The Committee noted the contents of the Director’s report which covered detailed works that were underway in support of the project and updates of progress from the various working stream groups as detailed therein.

The Committee had been furnished with the following documentation:-

− Financial Appraisal that had been presented to the Corporate Services Committee on the 12th June 2018; − Programme for Delivery of Works; − A summary of the reports and minutes presented to the Corporate Management Team, Party Group Leaders Forum, Environmental Services Committee and Corporate Services Committee which detailed the various reports and approvals for the project to date; − Project Communications to Members and staff updating on the project and commencement of works; − A copy of the Employee Bulletin dated 30th August 2018; − A copy of the summary of Bradford Court Relocation Draft Communications schedule for the projects for Members’ information; − Copy of letter received from Land & Property Services dated the 3rd May 2018 in respect of confirmation of agreement.

The Chairman invited the Committee to address any questions they may have in relation to the above and the Director of Environmental Services responded to Members’ questions in respect of the various issues.

The Chief Executive entered the meeting at 5.47 pm during discussion of this matter.

It was agreed by a unanimous vote that the Committee agree to recommend that Members note the report of the Director of Environmental Services and that the update in respect of the following be approved:

• The ongoing works associated with the Space Planning Project within Lagan Valley Island • The return of staff to Lagan Valley Island from Bradford Court • The proposed leasing arrangements for Bradford Court, including the debranding of Bradford Court • The arrangements to support agile working for officers not permanently based in Lagan Valley Island • The Bradford Court relocation draft communications plan.

Members commended the Director of Environmental Services, her staff and all other departments involved in the project for their hard work, dedication and professionalism in bringing the project together and thanked them for their ongoing contributions.

901

(S) CSC 20.09.2018

The Chief Executive concurred with Members in regard to the project and input by all departments and agreed that by the Council rationalising its estate, it would result in great benefit to the Council and its ratepayers.

The Director of Environmental Services, Heads of Central Support Services, Marketing & Communications and Technical Estates left the meeting at 5.54 pm.

4. Confidential Report by the Chief Executive

The Chairman advised that the reason for confidentiality was as set out in the agenda, i.e.:-

− Efficiency Review (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the council or a Government Department and employees of, or office holders under, the Council.

Items for Consideration

4.1 Efficiency Review

The Chief Executive reminded Members that at the meeting of the Corporate Services Committee held in November 2017 it had been agreed that the Efficiency Review Steering Group continue to progress with Phase 2 of the Efficiency Review on the same arrangements as Phase 1. It had been further agreed that the Corporate Services Committee would approve and implement the recommendations of the Efficiency Review Steering Group in respect of Phase 2 which was approved at its June 2018 meeting of the Committee.

Members were advised that the Efficiency Review Steering Group had met on the 10 September, 2018 and had considered the detailed proposals for the approach to Phase 3 Finance and Human Resources and Organisation Development matters.

Members were provided with updates from the Interim Head of Finance & IT and Acting Head of HR & Organisation Development as detailed in the Chief Executive’s report.

The Chief Executive responded to Members questions in respect of this matter.

It was proposed by Councillor S Carson, seconded by Councillor D J Craig and agreed to recommend that the decisions as outlined in the report of the Efficiency Review Steering Group at its meeting held on the 10 September 2018 be agreed.

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(S) CSC 20.09.2018

The Right Worshipful The Mayor, Councillor U Mackin, and Councillor D J Craig commended the Chief Executive and staff involved for their hard work and input into this project.

“Resumption of Normal Business”

It was proposed by Councillor D J Craig, seconded by Councillor A P Ewing and agreed to come “out of Committee” and normal business was resumed.

Conclusion of the Meeting

At the conclusion of the meeting, Councillors S Carson, N Anderson, D J Craig and A P Ewing thanked both the Chief Executive and the Interim Head of Finance & IT who are leaving the Council for their commitment and dedication to this Committee and the Council over the years and sincerely wished them well for their future.

There being no further business, the Special Meeting concluded at 6.13 pm.

______MAYOR/CHAIRMAN

903

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Decision

1 TITLE: Cancer Focus NI 2018 Men’s Health Conference Dunsilly Hotel, Antrim - 7th November 2018 (9.15 am – 1.15 pm)

Background and Key Issues: Notification has been received from Cancer Focus of its 2018 Men’s Health Conference being held in the Dunsilly Hotel, Antrim on the 7th November 2018.

There is no fee for the conference. The only expenses would be those in relation to travel.

Recommendation: It is recommended that nominations to the Cancer Focus Men’s Health Conference being held in the Dunsilly Hotel, Antrim on the 7th November 2018 be considered.

It is further recommended that the Council be responsible for the payment of any approved expenses incurred by Members.

Finance and Resource Implications: From within budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.

1.3 APPENDICES: Appendix 1 CSS E-mail dated the 13th September 2018 from Cancer Focus.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Decision

2 TITLE: Diabetes UK World Diabetes Day – 14th November 2018 Light-up of Lagan Valley Island

Background and Key Issues: Attached is a copy of a letter dated the 17th September 2018 from Diabetes UK seeking for the Council offices to be lit in blue on the 14th November 2018 to mark World Diabetes Day. The same request was acceded to in 2016 and 2017.

Recommendation: It is recommended that the request from Diabetes UK for the Council to light its offices in blue on the 14th November 2018 to mark World Diabetes Day be acceded to.

Finance and Resource Implications:

N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 2 CSS Letter dated the 17th September 2018 from Diabetes UK

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Decision

3 TITLE: Northern Ireland Ambulance Service Health & Social Care Trust “Consultation and EQIA on Introduction of Proposed Clinical Response Model” (Closing date: 20th December 2018)

Background and Key Issues: The Northern Ireland Ambulance Service Health & Social Care Trust (NIAS) is consulting on the proposed introduction of a new Clinical Response Model.

Attached is a letter dated the 27th September 2018 from the NIAS concerning the consultation. The consultation can be accessed at http://www.nias.hscni.net/nias-launch-12-week-consultation- on-new-clinical-response-model/ and a hard copy shall also be available at the meeting.

Recommendation: It is recommended that any comments which the Committee may wish to make on the Northern Ireland Ambulance Service’s consultation on the proposed introduction of a new Clinical Response Model be submitted to the Northern Ireland Ambulance Service Health & Social Care Trust by the stipulated closing date.

Finance and Resource Implications: N/A.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES: Appendix 3 CSS Letter dated the 27th September 2018 from the Northern Ireland Ambulance Service

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Noting

4 TITLE: Ministry of Housing, Communities & Local Government (MHCLG) Modernisation of MHCLG Model Byelaws

Background and Key Issues: I wish to report the receipt of a letter dated the 12th September 2018 from the Ministry of Housing, Communities & Local Government in regard to the modernisation of tis Model Byelaws. The letter was addressed to the Chief Executives of Principal Local Authorities in England.

It is to be noted that the exercise to update the bye-laws follows on from the new framework set out in the Byelaws (Alternative Procedure) (England) Regulations 2016.

Recommendation: It is recommended that the correspondence dated the 12th September 2018 from the Ministry of Housing, Communities & local Government in regard to the modernisation of its Model Byelaws be noted.

Finance and Resource Implications: N/A.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

4.2 SUBJECT TO PLANNING APPROVAL: No

4.3 APPENDICES: Appendix 4 CSS Letter dated the 12th September 2018 from the Ministry of Housing, Communities & Local Government

4.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Noting

5 TITLE: Lisburn & Castlereagh Policing & Community Safety Partnership Vice-Chairman 2018/2019

Background and Key Issues: I wish to advise that – at its Special Meeting held on the 18th September 2018 – the Independent Membership of the Lisburn & Castlereagh PCSP appointed Yvonne Craig as its Vice-Chairman for 2018/2019.

Recommendation: It is recommended that the Vice-Chairman of the Lisburn & Castlereagh Policing & Community Safety Partnership for 2018/2019 be noted as Yvonne Craig.

Finance and Resource Implications:

N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

5.2 SUBJECT TO PLANNING APPROVAL: No

5.3 APPENDICES: None.

5.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Noting

6 TITLE: Lisburn & Castlereagh Policing & Community Safety Partnership Minutes of Meetings

Background and Key Issues: The minutes of meetings of the Lisburn & Castlereagh PCSP are presented to the Corporate Services Committee on adoption.

Since the last report on this matter, the minutes of the following meetings of the Lisburn & Castlereagh PCSP have been adopted:-

• Private Meeting held on the 15th May 2018 • Special Private Meeting held on the 19th June 2018 • Public Meeting held on the 19th June 2018 • Policing Committee Meeting held on the 21st August 2018

Recommendation: It is recommended that the minutes of the meetings of the Lisburn & Castlereagh PCSP held on the 15th May, the 19th June and the 21st August 2018 be noted.

Finance and Resource Implications: N/A.

Screening:

Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

6.2 SUBJECT TO PLANNING APPROVAL: No

6.3 APPENDICES: Appendix 5 CSS Minutes of Private Meeting held on the 15th May 2018

Appendix 6 CSS Minutes of Special Private Meeting held on the 19th June 2018

Appendix 7 CSS Minutes of Public Meeting held on the 19th June 2018

Appendix 8 CSS Minutes of Policing Committee Meeting held on the 21st August 2018

6.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

th 10 October 2018

Report from: Head of Business & Democratic Services

Item for Noting

7 TITLE: Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings

Background and Key Issues: A schedule of forthcoming meetings of the Lisburn & Castlereagh Policing & Community Safety Partnership is presented to the Corporate Services Committee. Meetings, both public and private, have been arranged as outlined.

Recommendation: It is recommended that the schedule of forthcoming meetings of the Lisburn & Castlereagh Policing & Community Safety Partnership be noted.

Finance and Resource Implications:

Budgetary provision made and partially funded through DOJ/ NIPB.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

7.2 SUBJECT TO PLANNING APPROVAL: No

7.3 APPENDICES: Appendix 9 CSS Schedule of forthcoming meetings of Lisburn & Castlereagh PCSP.

7.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 CSS

From: Denise Bownes Date: 13 September 2018 at 20:26:46 BST To: Undisclosed recipients:; Subject: Cancer Focus NI - Men's Health Conference

Good afternoon,

Please find below details for this year’s Cancer Focus Men’s Health Conference.

2018 Men’s Health Conference Dunsilly Hotel, Antrim Wednesday 7th November 2018 9.15am to 1.15pm

Cancer Focus Northern Ireland invites you to attend the 2018 Men’s Health Conference

Anyone interested in attending should register using the details below.

To register your attendance, or for further information on this event: please contact Denise Bownes – [email protected] The event is free and places are limited. A programme for the event will be issued to those registered prior to the event.

Regards

Denise Bownes Well Aware Administrator Cancer Focus Northern Ireland

Mobile: 07803 138519

The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.

This email is private and is intended for the addressee and any copy recipients. If you are not an intended recipient, please advise the sender immediately by reply email and delete this message and any attachments without retaining a copy. Any views or opinions presented are solely those of the author and do not necessarily represent the views of Cancer Focus Northern Ireland. The content of emails sent and received via the Cancer Focus network may be monitored for the purposes of ensuring compliance with Cancer Focus policies and procedures. While Cancer Focus takes precautions in scanning outgoing emails for computer viruses, no responsibility will be accepted by Cancer Focus in the event that the email is infected by a computer virus. Appendix 2 CSS

Diabetes UK Northern Ireland Bridgewood House 17th September 2018 Newforge Business Park Newforge Lane Belfast BT9 5NW

Tel 028 9066 6646 Dear Chief Executive Email [email protected] World Diabetes Day - 14th November 2018 Website www.diabetes.org.uk

On Wednesday 14th November 2018 Diabetes UK Northern Ireland would like to invite you to mark ‘World Diabetes Day’ by helping us raise awareness of the condition in your local area.

Local councils across Northern Ireland have long supported Diabetes UK Northern Ireland’s call to ‘go blue’ ranging from staff members wearing blue clothing to Council buildings being lit up in blue lighting.

This year we are hoping for even more local buildings to ‘go blue’ and more Council staff to get involved as this is a great way to raise awareness in the local area. Raising awareness about diabetes is hugely important as there are now over 100,000 people living with the condition in Northern Ireland.

So if your council buildings would be able facilitate blue lighting on the day that would be a fantastic way of supporting the ‘go blue’ campaign and we would welcome any of your staff to get involved in the fundraising activities as well. If your staff would be happy to ‘go blue’ then we can provide sponsorship forms and further information about diabetes.

There are various ways to take part in World Diabetes Day. Below are a number of ideas that you could possibly do, however please feel free to be creative and do your own thing!

•Go Blue clothing for staff on Wednesday 14th November (ties, scarves, tops, socks) • Go Blue coffee morning • Blue hair/wigs or make up • Light up buildings blue

It would be great if you could let us know if you will be participating in World Diabetes Day so we can include you in our social media activity. Your support is very much appreciated.

Kind regards

Arlene Creighton Volunteer Development Manager

Diabetes UK iNorthern Ireland and Diabetes UK are the operating name of the British Diabetic Association. Company limited by guarantee. Registered in England no. 339181. Registered office: Wells Lawrence House, 126 Back Church Lane, London E1 1FH. A charity registered in England and Wales (215199) and in Scotland (SC039136). *Calls may be recorded for quality and training purposes. Appendix 3 CSS

27 September 2018

Dear Consultee,

Consultation on Proposed New Clinical Response Model

The Northern Ireland Ambulance Service Health and Social Care Trust (NIAS) is consulting on the proposed introduction of a new Clinical Response Model (CRM).

Demand for ambulance services has increased significantly in recent years. NIAS has completed an analysis which predicts that, over the next 5 years, demand for emergency ambulance services is likely to increase by 3.1% per year. The new CRM is designed to meet demand now and in the future.

NIAS proposes to introduce a revised clinical response model, similar to those introduced in recent years elsewhere in the UK, providing a more clinically appropriate response by targeting the right resources to the right patients. The new response model will enable NIAS to direct capacity in the most clinically appropriate way to best meet the needs of all the patients we serve. It will:

• identify the sickest, quickest; • get to the sickest, quickest; • send the right resource, first time; and • provide the best patient care.

The current response model which has been in place for over 40 years categorises over 30% of all the 999 calls NIAS receives as immediately life threatening, requiring an 8 minute response. By transforming the way in which we handle and prioritise calls, NIAS proposes to direct ambulance resources more accurately and appropriately to the smaller number of patients whose clinical condition requires that level of response, eg. cardiac arrests.

The new clinical response model will form part of a wider framework of efficiency- led reforms, including a review of systems, processes and structures within our

Northern Ireland Ambulance Service Health & Social Care Trust Headquarters, Site 30 Knockbracken Healthcare Park, Saintfield Road, Belfast BT8 8SG Telephone: 02890 400999  Facsimile: 02890 400900  Textphone: 02890 400871  www.nias.hscni.net Emergency Ambulance Control and the continuing implementation of Appropriate Care Pathways where patients are directed to more appropriate services for non- emergency conditions.

The consultation document, which incorporates an Equality Impact Assessment, can be found on the Trust’s website at: http://www.nias.hscni.net/download/public/Equality/consultations/NIAS-CRM- Consultation-September-2018.pdf

Alternatively, if you would like us to send you a copy of the consultation document please contact the Trust’s Equality Team on (028) 9040 0717 or email [email protected].

If you have any queries about the document, and its availability in alternative formats (including Braille, disk, audio cassette and minority languages) then please contact:

Equality Unit Telephone: 028 9040 0717 E-mail: [email protected]

I would like to emphasise that no decisions have been made, and this consultation provides an opportunity for consultees to give their views on the proposals.

A consultation questionnaire is available on our website for you to complete, however, we welcome your comments in any format. Please send your comments to:

John Gow Equality & Public Involvement Officer Northern Ireland Ambulance Service Health & Social Care Trust Site 30, pKnockbracken Healthcare Park Saintfield Road BELFAST BT8 8SG

Northern Ireland Ambulance Service Health & Social Care Trust Headquarters, Site 30 Knockbracken Healthcare Park, Saintfield Road, Belfast BT8 8SG Telephone: 02890 400999  Facsimile: 02890 400900  Textphone: 02890 400871  www.nias.hscni.net Email:[email protected] Telephone:(028) 9040 0999 Textphone:(028) 9040 0871

The closing date for comments is Thursday 20 December 2018.

Yours sincerely,

Michael Bloomfield Chief Executive

Alex Powell Deputy Director, Local Government Stewardship Ministry of Housing, Communities & Local Government 2 Marsham Street London SW1P 4DF

Tel: 0303 444 1566 Email: [email protected]

Chief Executives 12 September 2018 Principal Local Authorities in England

Dear Colleague

Modernisation of MHCLG Model Byelaws

I am writing to let you know that the Department has undertaken an exercise to bring model byelaws, for which the Department has policy responsibility, up-to-date.

The Department makes available model byelaw sets, covering a range of eventualities, for local authorities to use when drafting byelaws to address issues within their local communities. Byelaws can be an effective vehicle for addressing local issues in specified locations and which cannot be addressed through existing legislation or local measures.

The exercise to update the Department’s model byelaws sets and accompanying guidance notes has been undertaken in consultation with Government Departments and agencies, and follows on from the new framework set out in the Byelaws (Alternative Procedure) (England) Regulations 2016. Both the updated model sets and guidance notes can be viewed at https://www.gov.uk/guidance/local-government-legislation- byelaws#model-byelaws.

This exercise has brought the Department’s model byelaws up-to-date, and removed those byelaws which have now been superseded by national legislation. It is important to note that these changes have in no way reduced any regulatory protections on the public. For example, the refresh removes only the fire and health and safety model byelaws which the Home Office and the Health and Safety Executive have both agreed are now captured and enforceable through national legislation, including through the Regulatory Reform (Fire Safety) Order 2005. Further guidance and support on fire safety legislation is available at: https://www.gov.uk/government/collections/fire-safety-law-and-guidance- documents-for-business and http://www.hse.gov.uk/construction/safetytopics/fire.htm.

Please note there is no requirement for councils to update their existing byelaws at this time. However when the council decides to review, amend or put in place new byelaws it is then necessary to use the updated model byelaws.

We hope you continue to find the model byelaws and guidance helpful. Should you require further details please contact the Byelaws Team at [email protected]

Yours sincerely

Alex Powell Deputy Director Local Government Stewardship Team Appendix 5 CSS PCSP 15 05 2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Policing and Community Safety Partnership, held in the Island Civic Centre, The Island, Lisburn, on 15 May 2018, at 5.39 pm

PRESENT: Councillor A McIntyre (Chairman) Alderman M Henderson MBE Alderman G Rice MBE Councillor S Carson Councillor B Hanvey Councillor J Palmer Councillor A Redpath Mr M Busch Mrs Y Craig Mr P Dean Ms D Hancock Ms N Kirk Ms P Leeson Ms C McCullough

IN ATTENDANCE: Head of Central Support Services PCSP Manager Member Services Officer

Designated Organisations

Superintendent S Wright, Police Service of Northern Ireland Chief Inspector L Dobson, Police Service of Northern Ireland Ms M Meehan, Education Authority Station Commander R Allan, Northern Ireland Fire and Rescue Service, Mr G Flynn, Northern Ireland Housing Executive Mr Chris Davies, Probation Board For Northern Ireland

In Attendance

Ms Alison Holdsworth, Lisburn Safe Mr Dennis Paisley, Lisburn Safe Mrs Siobhan Graham, Women’s Aid Mrs Vicki Kearney, Women’s Aid

The Chairman, Councillor A McIntyre, welcomed everyone to the meeting.

1. Apologies

It was agreed that apologies be recorded on behalf of Alderman D Drysdale, Councillors U Mackin and M Tolerton, and Kelvin Doherty, Youth Justice Agency NI. 36 PCSP 15 05 2018

2. Minutes

It was agreed that the following Minutes, as circulated, be approved and signed as outlined below:

(i) Minutes of the Private Meeting of the PCSP held on 20 March 2018 (Proposed by Alderman M Henderson, seconded by Councillor S Carson).

(ii) Minutes of the Public Meeting of the Policing Committee held on 17 April 2018 (Proposed by Councillor J Palmer, seconded by Ms C McCullough).

The PCSP Manager stated that Councillor A Redpath had not been noted as being in attendance in the minutes of the meeting held on 17 April 2017 and it was agreed the minutes be amended to include his name accordingly.

3. Declaration of Conflicts of Interest

The Chairman, Councillor A McIntyre, invited the Partnership to declare any Interests they might have in relation to the business of the meeting.

During the course of the meeting, the following Declarations of Interest were made:

• Mr M Busch declared an interest in item 16 of the Manager’s report ‘Lisburn commerce Against Crime’, on the basis that he was a member of the Board. • Mr P Dean declared an interest item 1 of the Manager’s report ‘Lisburn Safe’, on the basis that he was a Committee Member. • Mr P Dean declared an interest in item 12 of the Manager’s report ‘The Welcome Project’, on the basis that he was a Committee Member. • Mr P Dean declared an interest in item 16 of the Manager’s report ‘Lisburn Commerce Against Crime’, on the basis that he was a Director.

4. Lisburn Safe

The Chairman welcomed Ms Alison Holdsworth and Mr Dennis Paisley from Lisburn Safe to the meeting and with the aid of power point, they provided a presentation on the following:

• Background to Lisburn Safe • The Vision • Bar chart detailing types of crimes comparison 2017/2018 • Safe Project Management • Aims & Objectives • How Lisburn Safe supports other groups/agencies • Inputs & Outputs • Funding Requirements

37 PCSP 15 05 2018 During the delivery of the presentation the following Members entered the meeting at 5:52 pm – Mr M Busch, Ms Y Craig, Ms D Hancock, Ms P Leeson, and Councillor A Redpath.

Following their presentation, the Chairman suggested to the representatives that they contact the Recovery College who offer free counselling which are available to anyone with an interest in mental health and wellbeing. The Chairman agreed to pass on information to the representatives.

There being no other questions, the Chairman thanked the representatives from Lisburn Safe for their presentation and they left the meeting at 5:57 pm.

Alderman M Henderson left the meeting at 5:57 pm.

5. Women’s Aid - Domestic Violence Liaison Officer Project

The Chairman welcomed Mrs Siobhan Graham and Mrs Vicki Kearney from Women’s Aid to the meeting who provided a presentation on the work delivered and the service provided by Women’s Aid to the community in the last 12 months and action plans for the forthcoming year. With the aid of power point the presentation included information as outlined below:

• The origins of the co-located post • Main key areas of involvement • The aims and objectives • Statistical information on women’s journey over the year • Referrals – 2016/17 270 women and 303 children have been referred into the service • Examples of case studies • Benefits to children and families • Positive outcomes of joint working

A question and answer session followed during which the following issues were raised and responses provided:

• Time period for which support is provided • Positive change in the relationship with victims with particular emphasis on children communicating with the Police • Increase of charges being brought through the Criminal Justice process • Funding support other than PCSP • The process of referrals from police officers to the liaison officer

The Chairman thanked the representatives from Women’s Aid for their presentation and they left the meeting at 6.32 pm.

6. Report of PCSP Manager

It was agreed that the report and recommendations of the PCSP Manager be adopted, subject to any decisions recorded below, and other items noted.

PCSP 15 05 2018 6.1 Lisburn Safe

It was noted that this item had been considered earlier in the meeting at item 4.

6.2 Women’s Aid - Domestic Violence Liaison Officer Project

It was noted that this item had been considered earlier in the meeting at item 5.

Mr P Dean left the meeting at 6:33 pm and returned at 6:37 pm.

6.3 Update from Statutory Organisations

The following updates from Statutory Organisation representatives were provided and information noted.

(a) Mr G Flynn, NI Housing Executive (NIHE)

Mr Flynn introduced himself and advised that he was deputising for Mr A Hannaway, who could not be in attendance at the meeting.

Mr Flynn provided a verbal update on a meeting the NIHE had with the Welcome Project regarding funding opportunities. He confirmed that arrangements were being made to ensure a safe environment regarding the forthcoming bonfire season and that NIHE officials were actively visiting bonfire sites. Mr Flynn updated the Partnership on a recent attack to a property in the Old Warren Estate and the PSNI officials provided further clarity on this matter.

(b) Chief Inspector L Dobson, PSNI

Chief Inspector L Dobson updated the Partnership on forthcoming events, namely the Balmoral Show, Commemorative Parades and the Ulster Grand Prix.

Councillor A Redpath asked if the Police were in receipt of information which would indicate a successful parading season and was advised that the first two parades had gone off largely without incident.

Councillor S Carson asked if the police had been aware of republican chanting at Down Royal Racecourse on Monday and was advised that no incidents of this nature had been reported.

Councillor S Carson also asked if there was an update in respect of road closures for community events. Superintendent S Wright stated that organisations are solely responsible to request road closures and advised that there is legislation in place which is driven by the Council.

Councillor Hanvey referred to three commercial burglaries which had occurred in the Carryduff area and asked if there was any correlation with these crimes.

39 PCSP 15 05 2018 Chief Inspector L Dobson confirmed there had been commercial burglaries across Belfast and other surrounding districts and further advised that the police perform an analysis of hotspots and problem areas on a monthly basis to ensure officers are deployed accordingly.

Councillor Hanvey further enquired if there was a possibility of returning to neighbourhood policing where communities had a dedicated officer stating that he had received concerns form the local communities who felt that policing within their communities had become more distant.

Alderman G Rice confirmed she had received similar concerns from constituents about the lack of visible policing in the area referred to.

Superintendent S Wright stated that the Police Service had reduced the number of officers’ from over 13,500 to 6,500 and had faced budget cuts of millions of pounds over the past three years. He said it was impossible for the service to match the expectations of the public in respect of neighbourhood policing. He also invited members of the Partnership to view the system in place which shows where officers are and over a 24 hour period.

Councillor A McIntrye asked if there had been an update on the plans to review the operation of local policing teams and was advised that the review was ongoing and would be subject to public consultation. He thanked the Superintendent for his input and the work of his officers in keeping people safe acknowledging the concerns raised regarding police visibility.

Ms Meehan provided an update on the extended funding for overheads provided by the Education Authority to Glenavy, Lisburn, Castlereagh (Ballybeen & Tullycarnet) youth clubs.

An update was also provided on Summer Intervention programmes on behalf of the Education Authority.

Ms Meehan responded to Ms Hancock’s concerns on new groups not being able to access summer interventions and confirmed that new groups would have access in the future.

Ms Meehan declared that she would be retiring from her position as Senior Youth Worker for the Education Authority and best wishes were extended to her by Members of the Partnership.

(d) Mr C Davies, Probation Board Northern Ireland

Mr Davies introduced himself and advised that he was deputising for Mr P Thompson, who could not be in attendance at the meeting.

Mr Davies advised that despite there being no Minister for Justice at present he was delighted to confirm that no cuts had been made to the PBNI budget for this year.

40 PCSP 15 05 2018 Mr Davies gave an update in relation to the current operations of the PBNI and confirmed he would provide the PCSP Manager with contact details in relation to opportunities where offenders could assist in work projects.

Mr Davies provided key facts on probation paid works for offenders and stated that programmes are beneficial to offenders and helps reduce crime.

Station Commander, R Allen entered the meeting at 7:09 pm.

(e) Station Commander R Allen, NI Fire and Rescue Service

Station Commander, R Allen provided an update in relation to Home Fire Safety Checks, Service provided to the hearing and visually impaired and Road Traffic Collision Programme aimed at young drivers. He confirmed there had been no update regarding district changes and will keep the partnership updated and apologised for arriving late into the meeting.

Mr M Busch left the meeting at 7:13 pm and returned at 7.19 pm.

6.4 PCSP Budget 2018/19

Members were provided with a copy of correspondence from the Department of Justice and NI Policing Board which advised that the 2018/19 budget for PCSP would be maintained at the same rate as 2017/18.

The Partnership noted that due to the review of the Northern Ireland Multiple Deprivation Measure (NIMDM), Lisburn & Castlereagh PCSP would receive an additional £2,000 in the 2018/19 PCSP budget and it would be set at £275,114.69.

6.5 Northern Ireland Policing Board Seminar – ‘How Can National Thinking on Neighbourhood Policing Delivery Locally?’

Members were provided with a copy invitation from the Northern Ireland Policing Board to attend a seminar entitled ‘How can national thinking on neighbourhood policing deliver locally?’. The seminar would take place on Wednesday 23 May 2018 from 12:30 pm – 2:00 pm at the Board’s offices at Waterside Tower, Belfast.

After consideration of the invitation it was agreed that Members inform the PCSP Manager if they wished to attend.

6.6 DoJ News Release – Perceptions of Organised Crime Findings from October 2017 Northern Ireland Omnibus Survey

Members were provided with a copy of a Department of Justice news release entitled ‘Perceptions of Organised Crime Findings from the October 2017 Northern Ireland Omnibus Survey’, the contents of which were noted.

41 PCSP 15 05 2018 6.7 Anti-Social Behaviour Legislation Review

Members were provided with a copy of the Department of Justice consultation document seeking a response on proposed legislative provisions to address anti- social behaviour in Northern Ireland.

The closing date for the receipt of responses is Tuesday 12 June 2018.

A draft response to the consultation document was tabled at the meeting and the PCSP Manager advised that further feedback for inclusion was awaited from the Head of Service Environmental Health.

It was agreed that delegated authority be given to the Officer and Chairman to agree the final response subject to feedback from Head of Service for Environmental Health.

6.8 Inpartnership

Members noted the information provided within the April issue of the Inpartnership magazine which included an article featuring Kids Court that had taken place in Anahilt Primary School.

6.9 Drugs Bin – Glenavy

It was noted by the Partnership that on the 9th May 2018 a drugs bin had been installed in Glenavy adjacent to the youth club. The facility was being supported by the local community, community association and church.

6.10 Department for Communities – Fresh Start – Building Confidence in the Rule of Law and Embedding a Culture of Lawfulness

Members noted the correspondence received from the Department for Communities which advised that £909 had been transferred to the PCSP and agreed that the funding should be used to promote the work of the Partnership on building confidence in the rule of law and embedding a culture of lawfulness.

6.11 Procedure for Dealing with Police Reports by Lisburn & Castlereagh PCSP

The Partnership noted the correspondence received from the Policing Board confirming that the agreed revised procedure for dealing with Police reports was in line with the Public Confidentiality Section of the PCSP Members’ handbook.

Councillor A Redpath left the meeting at 7:17 pm

6.12 The Welcome Project

Members were advised that the Welcome Project based in Lisburn had recently been declined its core funding from the Executive Office. The 42 PCSP 15 05 2018 decision was being appealed with an outcome expected in the coming months. Members had been provided with information outlining the work of the project and reminded that the project works closely with the Partnership assisting with Syrian Refugees and other hate crime initiatives.

It was agreed that the Partnership provide financial assistance of £4,000 to cover cost of salaries for the next two months which would be refunded should the appeal be successful.

6.13 Update from Department of Justice – Tackling Paramilitarism

Members were provided with an update from the Department of Justice on its progress towards promoting a culture of lawfulness. The PCSP sub group, having met prior to the meeting, also provided an update to the Partnership on the work that had been undertaken with the key groups across the City and how these further engagement would be progressed.

6.14 Project Support Programme

Members were reminded that in accordance with the PCSP action plan, the PCSP agreed to undertake a Project Support Programme. The proposed timescales for the programme were outlined in the Manager’s report.

It was agreed that the timetable for the Project Support Programme be approved and the Chairman, Vice Chairman, Alderman G Rice and Mr M Busch be appointed to sit on the assessment panel.

6.15 Balmoral Show

It was noted that the PCSP would be present at the Community Safety marquee at the Balmoral Show from the 16 to 19 May 2018. The stand would be placed alongside the PSNI, Tracker NI and Northern Ireland Policing Board. A map was provided to Members outlining the layout of the policing and community safety exhibition.

6.16 Lisburn Commerce Against Crime

Members were provided with a copy of correspondence from Lisburn Commerce Against Crime. It was agreed by the Partnership that the request for the Chairman to sit as a Director on its Board would be declined.

6.17 Resignation of Independent Member

The Partnership noted the resignation of Independent Member Rosemary Orr from the PCSP with immediate effect, due to health reasons.

Councillor J Palmer raised a concern that the Partnership had now lost two Independent Members. The PCSP Manager advised that she had 43 PCSP 15 05 2018 raised this matter with the Department of Justice and the Northern Ireland Policing Board at the recent governance meetings and they agreed to investigate if there was anything they could do in the absence of the Board to fill the vacancies.

6.18 Funding Applications for Approval

It was agreed that the two applications submitted by the PSNI for funding of £795 in relation to work with young people in one of its critical neighbourhood areas over the summer period be approved.

6.19 Inspection of Policing and Community Safety Partnerships

Members were provided with a communique from the Department of Justice and Northern Ireland Policing Board regarding the Inspection of Policing and Community Safety Partnerships. Members had also been advised that an Inspector would be in attendance at the public meeting on Tuesday 19 June, at 7pm, at Pond Park Primary School. Members were encouraged to attend this meeting.

7. Any Other Business

There being no further business, the meeting terminated at 7:27 pm.

Chairman

44 Appendix 6 CSS

Sp PCSP 19 06 2018 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Special Meeting of the Policing and Community Safety Partnership held in Pond Park Primary School, on 19 June, 2018, at 6.00 pm

PRESENT: Councillor A McIntyre (Chairman) Councillor A Ewing Councillor T Mitchell Councillor John Palmer Mr M Busch Mr P Dean Mrs P Leeson Mrs C McCullough

IN ATTENDANCE: Head of Central Support Services PCSP Manager PCSP Officer (JB) Member Services Officer

Designated Organisations

Superintendent D Beck Chief Inspector L Dobson, Police Service of Northern Ireland Sergeant F Lockhart, Police Service of Northern Ireland Mr A Hannaway, Northern Ireland Housing Executive Mr P Thompson, Probation Board for NI

The Chairman, Councillor A McIntyre, welcomed everyone to the meeting.

1. Apologies

It was agreed that apologies be recorded on behalf of Councillor S Carson, Mrs D Hancock, Councillor M Henderson and Mrs Y Craig.

(Councillor J Palmer arrived at 6.10 pm and Mr A Hannaway (NIHE) arrived at 6.11 pm).

2. Declaration of Conflicts of Interest

It was noted that any declarations had been made at the sub-group meeting held to assess the applications referred to below at item 3.1.

3. Report of the PCSP Manager

It was agreed that the report and recommendations of the PCSP Manager be adopted, subject to any decisions recorded below, and other items noted.

3.1 Assessment of Project Support Programme

Members had been provided with a summary table outlining the outcome of the Project Support Programme assessment and were advised that funding awarded to groups totalled £45,609.01. Councillor T Mitchell sought clarification on the 45 Sp PCSP 19 06 2018 reasons why some groups had not received the full amount applied for. The PCSP Manager explained that once an application achieved the 60% pass mark, the amount applied for to fulfil the objectives was scrutinised and if it was deemed unreasonable and/or excessive, a revised amount was agreed by the panel accordingly. This was completed in line with the total funding available for the Project Support Programme as the total amount applied for exceeded the available budget.

Mrs P Leeson asked what the issue had been with the application from Glenavy Residents’ Group to which the PCSP Manager responded that the application had been received late and it had not been endorsed by the local police which was an essential requirement of the process.

After discussion it was proposed by Mr P Dean, seconded by Mrs C McCullough and agreed that the recommendations of the assessment panel be approved.

3.2 Verbal Item – Speed Indicator Signs

The PCSP Manager wished to inform members that two of the signs had now been erected in Anahilt and Maghaberry. Further to placing the signs on the street lamp furniture, the PCSP Manager forwarded a picture of the signs and their dimensions to DfI Roads, Eastern Division, for clarification that they were content with their placement. She advised that she was currently waiting on feedback from them and that the third sign would not be erected until the situation had been clarified. A number of Members who had seen the signs expressed that they were impressed with their visibility and effect in the respective villages. She undertook to keep members updated on developments.

The above information was noted.

4. Any Other Business

4.1 The Chairman, Councillor A McIntyre New District Commander

The Chairman welcomed the new District Commander Superintendent David Beck who introduced himself stating that he was keen to build on the excellent working relationships which were already in place in the district and with the PCSP going forwards. He outlined his responsibilities for Policing with the Community and encouraged members to liaise with him about any issues they might have.

4.2 PCSP Manager Forthcoming Meeting of the Policing Committee in Public

The PCSP Manager advised that due to a personal commitment she was unable to attend the Meeting in Public scheduled to start that evening at 7.00 pm. She advised that Mr S Dolan from the Criminal Justice Inspectorate, Mr Bryce Dixon and Ms Sarah Reid of the NIPB would be attending in an observatory capacity.

46 Sp PCSP 19 06 2018 There being no further business, the meeting was terminated at 6.20 pm.

Chairman

47 Appendix 7 CSS PCSP 19.06.2018 LISBURN AND CASTLEREAGH CITY COUNCIL

Minutes of the Meeting in Public of the Policing Committee of the Policing and Community Safety Partnership held in Pond Park Primary School on Tuesday 19 June 2018 at 7.00 pm

PRESENT: Councillor A McIntyre (Chairman) Councillor B Hanvey Councillor J Palmer Councillor A Ewing Councillor T Mitchell Ms D Hancock Mrs M Busch Ms P Leeson Mr P Dean Ms C McCullough

IN ATTENDANCE: Head of Central Support Services PCSP Officers (JB and SA) Member Services Officer

Designated Organisations Superintendent D Beck Chief Inspector L Dobson, Police Service of Northern Ireland Sergeant F Lockhart, Police Service of Northern Ireland Mr P Thompson, Probation Board of Northern Ireland Mr A Hannaway, NI Housing Executive

Commencement of the Meeting

At the commencement of the meeting, the Chairman, Councillor A McIntyre, welcomed those present extending a particular welcome to members of the public for their attendance. Councillor McIntyre also extended sincere thanks to the Principal of Pond Park Primary School, Mr Cherry for allowing the school to be used for the meeting.

He then welcomed the new District Commander, Superintendent D Beck who proceeded to introduce himself stating that he was keen to build on the partnerships already in place within the district and was looking forward to meeting members of the community and the PCSP.

1. Apologies

It was agreed to accept an apology for non-attendance at the meeting on behalf of Councillor S Carson, Alderman M Henderson, Mrs Y Craig and the PCSP Manager.

2. Declarations of Interest

There were no Declarations of Interest.

47 PCSP 19.06.2018 The Chairman introduced himself and highlighted to everyone present that a copy of the PSNI report had been made available on each chair and advised that there would be an opportunity to ask questions later in the meeting. He provided a brief summary of the report and outlined the responsibilities of the PCSP Policing Committee in holding the police to account.

He then thanked Neighbourhood Watch co-ordinators across the District for their much valued input.

He welcomed Mr S Dolan from the Criminal Justice Inspectorate, Mr B Dickson from the NI Policing Board and Ms S Reid from the NI Policing Board who were present at the meeting in an observatory capacity.

3. To receive a 12 month report from the PSNI in respect of policing of the district.

The Chairman welcomed Chief Inspector L Dobson, (PSNI) to the meeting who presented the PSNI 12 month report a copy of which had been previously circulated to members of the PCSP and copies of which were available to those attending. She highlighted that whilst some crime areas had shown an increase, a 33% clearance rate had been achieved, and for the third year in succession this was the best in the service.

4. Questions

The Chairman invited questions from the floor, firstly on the 12 month report and following that general questions could be asked.

4.1 Mr P Conlon Neighbourhood Watch

Mr Conlon complimented the PCSP Officer (JB) in respect of interactions he had had with him during the time his Neighbourhood Watch Scheme was being established. He said that the number of burglaries in his area had resulted in him becoming involved with Neighbourhood Watch and he suggested that in future signage should be put in place in advance of a co-ordinator being appointed. He also referred to the financial cost of burglary and said that this needed to be considered against the cost of additional signage.

Chief Inspector L Dobson outlined the requirements of the Neighbourhood Watch Scheme and the sequential steps which need to be in place to progress the establishment of schemes. She stated that the PSNI very much valued schemes but wished it to be noted that the perceived bureaucracy was actually very important. She stated that consideration needed to be given to the number of schemes in the district and how best to increase their number.

4.2 A member of the public Anti-social behaviour issues close to a local park

A member of the public referred to anti-social behaviour close to a local park and highlighted that elderly residents were concerned, particularly as such issues tended to get worse during the summer months, their concerns were that fires would be lit and oil tanks may catch fire. 48

PCSP 19.06.2018 Chief Inspector L Dobson responded that she had been unaware of this and undertook to have officers patrol the area in an effort to ascertain how this could be addressed. She said she would liaise with the questioner after the meeting to obtain more detail.

4.3 Mr M Stevens Community Resolution Notices

Mr M Stevens asked for detail on the number of perpetrators involved in violence against the person incidents who had been dealt with by a Community Resolution Notice.

Chief Inspector L Dobson outlined the nature of Community Resolution Notices and stated that she did not have that information to hand at the meeting but it could be provided to the questioner in due course.

Mr Stevens said he had a specific incident in mind and outlined some of the background to it but was concerned that these may be an easy way out for perpetrators.

Chief Inspector L Dobson said that Community Resolution Notices usually involved a lot of work and were definitely not an easy way out or a box ticking exercise. She said that they usually produced better outcomes and undertook to speak to the questioner after the meeting about the specific incident he was referring to and provide statistics to him in due course.

Superintendent D Beck stated that Community Resolution Notices were closely monitored at a corporate level within the service.

4.4 Mr B Armstrong Consultation

Mr B Armstrong referred to the report and stated that a lot of time seemed to be spent on ‘consultation’ he asked what this would refer to and did it include, for example, liaising with town planners. He stated that it seemed to him that a lack of green space would contribute to increases in anti-social behaviour and that police working with planners might have positive results.

Chief Inspector L Dobson responded that nowadays there was usually a requirement for developers to include green space within an application and she confirmed that police had attended architectural liaison courses. She referred to the consultation events and said that these events would involve working with communities, statutory agencies, Council etc. in respect of specific issues.

The Chairman, Councillor A McIntyre outlined the work of the Council’s Community Planning Partnership which looks at short and long term community planning issues in the borough and involved input from a wide range of stakeholders. There was also some further comments on town planning and the issues to be overcome.

49 PCSP 19.06.2018

4.5 Mr B Armstrong Police Resources

Mr B Armstrong then referred to reducing police resources and compared this to the increasing population stating that he considered that crime would therefore be on the increase.

Chief Inspector L Dobson responded that all public services were facing reducing budgets and that PSNI were trying to work smarter with the resources they had. She stated that officers never took their foot off the accelerator and did their utmost to bring perpetrators to justice and to encourage crime prevention.

4.6 A member of the public Parking Issues around the Nettlehill Road (Pond Park Road end).

A member of the public highlighted issues at the Pond Park Road end of the Nettlehill Road which involved parked bin lorries and poorly parked cars and other vehicles which caused serious problems in the area. She outlined that food was purchased from the shop and drivers stopped there to take their breaks and this parking caused problems for local road users.

Other residents present concurred and one resident outlined incidents where the issues had been reported to police, photographs shown to them but nothing had been done. One of the residents outlined his experience whilst attempting to contact the 101 number which had resulted in serious dissatisfaction at how their reporting had been dealt with.

At this juncture, Members of Lisburn and Castlereagh City Council who were present advised that the bin lorry parking issues would be brought to the attention of appropriate Council officials.

Following on from the above discussion, the following traffic issues were brought to the attention of police by local residents present at the meeting:

• Springhill Avenue is being used for cars to turn in, motorists are reversing out onto the main road and there were also parking issues at the shop. A very serious traffic situation was evolving.

• Residents at The Oaks cannot get in or out of their driveways and people are taking short cuts across their gardens, significant parking issues were highlighted.

• The supermarket is developing its business and this is causing serious parking issues. Motorists are parking across driveways and can become aggressive when challenged. One resident asked whether bollards outside the supermarket were legal and asked what residents could do to help themselves.

• It was highlighted that the owner of the filling station had applied for planning permission to develop a car park which might ease matters in the

50 PCSP 19.06.2018 long term however it would be a small car park even when it was completed.

Chief Inspector L Dobson advised that the enforcement of yellow lines could be considered. She suggested convening a site meeting with local elected representatives, Dfi Roads, PSNI and community representation coming together to see if a solution could be found. She stated that this could be facilitated by the PCSP and it would be helpful if the business owner and a representative from the Council’s Planning unit could attend as well.

A member of the public advised that Dfi Roads had already held a site meeting resulting in a totally ineffective small stretch of double yellow lines being put in place. He said that there was a real danger that there would be a serious injury and advised that there was no facility for loading and unloading.

Chief Inspector L Dobson responded that the recommendations coming from that particular site meeting had proved to be ineffective and that it was now time to re- visit the situation.

She referred to the issues raised in respect of the 101 number and advised that calls were recorded and could be researched to see what had happened in the situation referred to above. She advised that bollards could be erected on your own property and went on to explain the legalities of parking on pavements but stated that it was important to remember that when our infrastructure was designed, it was done so before the use of cars was prevalent. She requested that the community provide a single point of contact for the proposed site meeting.

Mr P Conlon drew attention to issues at a local junction which he considered was causing drivers to drive on the wrong side of the road and another resident wished to highlight issues at the other end of the Pond Park Road where there was no footpath causing problems for school children getting to and from school.

The Chairman, Councillor A McIntyre advised that these issues should be included for discussion at the forthcoming site meeting referred to above.

4.7 Mrs C McCullough Interim patrols

Mrs McCullough suggested that police attend and take action in the interim period leading up to the site meeting taking place.

Chief Inspector Dobson agreed and stated that this would be built into engagement team patrols and members of the public present advised police officers of the key peak times when incidents were occurring.

4.8 A member of the public Traffic issues and Planning Enforcement

A Member of the Public outlined recent incidents where a delivery truck driver did not apply the hand-brake and the truck rolled away, he also advised of incidents

51 PCSP 19.06.2018 where property had been stolen from cars. He then asked how planning conditions were enforced.

The Chairman, Councillor A McIntyre stated that this would be done on receipt of a complaint and the first two issues could be added to the list of matters to be discussed at the forthcoming site meeting.

4.9 A member of the public Aggressive Motorists

A member of the public asked what should be done if a motorist was approached and reacted aggressively.

Chief Inspector L Dobson advised that you should step aside but try to obtain as much detail as possible e.g. registration number, make and type of vehicle etc. and report the incident.

4.10 Councillor B Hanvey Traffic Issues on the Saintfield Road, Carryduff

Councillor B Hanvey firstly wished to welcome the new District Commander to the area. He then drew attention to traffic issues on the Saintfield Road where there had recently been a three vehicle crash involving cars which were possibly racing. He recounted another recent serious accident on the same stretch of road. He said that there was a fixed speed camera on the road which generated significant revenue, however it was in the wrong place. He said that local residents were concerned at the speed on the road and the regularity of accidents and asked what police were doing to address these problems.

Chief Inspector L Dobson said that this issue had been raised at previous meetings and resources, including the speed detection van, had been deployed. She stated that police could not be everywhere all of the time but rather resources had to be prioritised. She advised that resources had been increased on the Saintfield Road and police would continue to try to get the road safety message across.

(Mr M Busch left the meeting at 8.40 pm)

4.11 Mr J McGlackin Issues with the 101 call service

Mr McGlackin recounted an incident he had been advised of recently in respect of the 101 call handling service which had lead him to deduce that it does not seem to be working effectively.

Chief Inspector L Dobson acknowledged that there were issues with the 101 system but undertook to follow this up. The PSNI had determined that all calls should come through the 101 system however, some mobile numbers had been issued. She advised that sergeants may often be too busy to respond immediately and may not be on duty when calls are received.

PCSP 19.06.2018 She advised that mobile phone numbers for sergeants were available on the website and may have been given out to some residents who were working with police however a long term solution to the 101 call handling issues was currently being researched.

4.12 A member of the public Flyers for PCSP Meeting

A member of the public said that she had only received a flyer advertising the PCSP meeting that day and felt this was a bit late to be advertising the event. However, her neighbourhood watch co-ordinator, who was also present, advised that this was due to the fact that he had been on holiday and that this had contributed to the lateness of the delivery.

4.13 A member of the public Local Park

A member of the public asked for an update on a park which, he understood, was under consideration for the area.

The Chairman, Councillor A McIntyre stated, that if contact details could be exchanged, it could be arranged for an appropriate Council Officer to respond to this query.

4.14 Mr P Conlon Car Key Electronic Code

Mr P Conlon wished to advise those present that he had been told that criminals can now take the electronic code from car keys and use this information to copy the key and steal cars. He had obtained a pouch which could encompass keys and protect them from being copied and he handed this to police for information and he thought it might be helpful if these products could be procured and circulated in this area.

5. Any Other Business

There was none.

Conclusion of the Meeting

At the conclusion of the meeting, the Chairman, Councillor A McIntyre, thanked those present for attending, including members of PCSP staff. He extended particular thanks to Pond Park Primary School for allowing the premises to be used for the meeting.

There being no further business, the meeting was terminated at 9.00 pm.

Chairman 53 Appendix 8 CSS

PCSP 21.08.2018 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Policing and Community Safety Partnership (Policing Committee) held in the Island Civic Centre, The Island, Lisburn, on Tuesday 21 August 2018, at 5.30pm

PRESENT: Councillor A McIntyre (Chairman) Councillor S Carson Councillor B Hanvey Councillor John Palmer Councillor B Mallon Councillor A Ewing Councillor T Mitchell Councillor R Walker Mr P Dean (Vice-Chairman) Mr M Busch Mrs Y Craig Ms D Hancock Mrs P Leeson Ms C McCullough

IN ATTENDANCE: PCSP Manager Member Services Officer

Chief Inspector J Wilson, Police Service of Northern Ireland Sergeant F Lockhart, Police Service of Northern Ireland

The Chairman, Councillor A McIntyre, commenced the meeting at 5.30pm by welcoming everyone to the proceedings. He made particular reference to Councillor B Mallon who had recently replaced Councillor L Poots on the PCSP and to Chief Inspector J Wilson who would be presenting the PSNI report later in the meeting.

1. Apologies

It was agreed that apologies be recorded on behalf of Alderman G Rice, Alderman M Henderson and the Head of Service Support.

2. Declarations of Interest

There were no declarations of interest made.

3. Chairman’s Introduction

The Chairman welcomed Chief Inspector J Wilson, (PSNI) to the meeting stating that he would be presenting the report summarising the policing of the district during the three month period to June 2018, a copy of which had been circulated to members of the PCSP Policing Committee in advance of the meeting.

48 PCSP 21.08.2018 He highlighted that there had been a 13% increase in crime from April to June when compared with the previous year and that outcomes had also reduced. Anti-social behaviour and burglary were both on the rise and he felt that the report painted a disappointing picture but looked forward to hearing the forthcoming presentation.

At this stage he invited the PCSP Manager to provide an update on Speed Indicator Devices.

Speed Indicator Devices – Update from PCSP Manager

The PCSP Manager reminded members that speed indicator devices had been placed in Annahilt and Maghaberry however since then issues had been raised by the Department for Infrastructure stating that they were considered unsuitable for the street furniture to which they were attached. Alternatives had been suggested in line with what was in place in the Republic of Ireland and feedback sought from the Department on other options available.

She advised that feedback had since been received from the Department late that day outlining a considerable number of risk factors to be taken on board. She advised the partnership of other options available but stated that she did not consider these suitable for various reasons. The signs themselves were not illegal but they could not be sited on street lamp furniture if additional poles were to be installed.

She went on to provide members with some of the data which had been captured by the devices to date and it was agreed by all present that this was valuable information. She also advised that she was aware that Nicola Mallon MLA had raised the issue prior to the NI Assembly being suspended.

Councillor B Hanvey said that he and Councillor B Mallon had recently met with Department for Infrastructure Officials in an effort to find solutions to traffic issues on the Saintfield Road, the speed indicator devices were discussed however no issues were raised by departmental officials at that time regarding their installation in the Lisburn/Castlereragh area. He voiced his concern at this, other members concurred and after further discussion it was proposed by Councillor B Hanvey, seconded by Councillor J Palmer and agreed that the Chairman of the PCSP, Councillor A McIntyre raise this matter at the forthcoming Council Meeting and request that the Council write to the Permanent Secretary within the Department for Infrastructure in this regard. It was agreed that the PCSP Manager seek a meeting with Department for Infrastructure Officials to discuss the list of risk factors highlighted in an effort to identify potential ways forward.

The PCSP Manager wished to make members aware that there may have been an element of misunderstanding involved in the initial period running up to the purchase of the devices however she felt that any meeting held should now focus on finding alternatives.

(Councillor T Mitchell left the meeting at 5.55 pm returning at 5.58 pm).

49 PCSP 21.08.2018 4. PSNI Three Monthly Report

Chief Inspector J Wilson advised that he was deputising for Chief Inspector L Dobson who was currently on annual leave.

He highlighted the salient points within the report which were:

• There had been a 13% increase in crime • The biggest rise was in violence against the person with large increases during June and July. He emphasised that this was not due to night-time economy issues, these included incidents within private dwellings • There had been a rise in harassment which may be partly due to a change in home office reporting methods • There had been a rise in sexual offences which may be due to the fact that victims are more confident in coming forward • Incidents of making off without payment have risen which may be partly due to new procedures for dealing with these which had been rolled out recently

(Mr P Dean left the meeting at 6.10 pm returning at 6.13 pm).

He then proceeded to present the report as circulated to members in advance of the meeting and as the presentation progressed the following questions were raised and responses made:

5. Questions

5.1 Mr M Busch Outcomes

Mr M Busch said that even though crime has increased, outcomes have reduced and he asked why this might be.

Chief Inspector J Wilson said that this was probably due to the rise in crime and the fact that the use of Community Resolution Orders had reduced, he said that this was currently being monitored.

5.2 Councillor J Palmer Crime Prevention

Councillor J Palmer stated that communities needed to be aware that they also needed to be vigilant and report suspicious activity to protect their own belongings.

Chief Inspector J Wilson agreed and outlined some of the crime prevention initiatives which had taken place.

5.3 Councillor S Carson Anti-social Behaviour

Councillor S Carson referred to incidents of anti-social behaviour in the Drain’s Farm area and asked whether the situation had improved. 50

PCSP 21.08.2018

Chief Inspector Wilson and Sergeant F Lockhart responded that there had not been so many reports recently. They went on to outline a specific incident involving motorcycles which had taken place close to Hydebank Wood.

5.4 Councillor B Hanvey Follow-up by Police with Victims

Councillor B Hanvey referred to the Chief Inspector’s comment during his presentation when he referred to ‘the reluctance of people to pursue incidents’. He said that he was aware of such a scenario in his local area and asked what else police could do in such circumstances, he also wondered whether Anti- social Behaviour Orders could be used or if letting agents could become involved and asked whether the fact that police had been called out twice in one night was sufficient evidence to support action.

Chief Inspector J Wilson undertook to discuss this specific incident after the meeting but advised that, in general, a welfare call was made to provide follow up and re-assurance. Anti-social behaviour legislation was considered and alternatives explored as were warning letters, contracts and full Anti-social Behaviour Orders.

Councillor B Mallon said that he was aware that re-assurances had not been provided by police during the specific incident referred to by Councillor B Hanvey as he had also been involved.

Chief Inspector J Wilson said he would discuss this specific incident with those involved after the meeting.

5.5 Mrs P Leeson Robbery, trafficking of drugs and weapons offences

Mrs P Leeson stated that in her opinion the report was favourable apart from the issues of robbery, trafficking of drugs and weapons offences and she felt that maybe more energy should be put into these areas.

Chief Inspector J Wilson responded that often, where drugs matters were concerned, local police were providing assistance to regional units.

5.6 Councillor A Ewing PSNI Leaflet drop

Councillor A Ewing stated that he was aware that a leaflet issued by police regarding anti-social behaviour had been circulated and stated that residents were pleased to see that police had been active in this respect.

Chief Inspector J Wilson advised that this was low level activity and that leaflet drops also take place to alert the community to other crimes i.e. burglary.

51 PCSP 21.08.2018 5.7 Councillor A Ewing Burglary

Councillor A Ewing referred to burglary stating that this was harrowing for victims and asked how difficult it was to catch perpetrators.

Chief Inspector J Wilson responded that this would depend very much on how forensically aware the perpetrators were and he went on to outline some recent successes.

5.8 Mrs P Leeson Scammers

Mrs P Leeson commended the good work ongoing to make the community aware of incidents of scamming against older people and asked how these were recorded.

Chief Inspector J Wilson responded that these were all recorded, as were attempted scams. He said that the reporting of scamming incidents increases as people become more aware of the issue.

5.9 Councillor B Mallon Thorndale Filling Station Carryduff

Councillor B Mallon referred to specific incidents in Carryduff at Thorndale Filling Station and police agreed to speak to him about this after the meeting.

5.10 Ms D Hancock Cold Calling Zones

Mrs Hancock sought further information on cold calling zones which Chief Inspector J Wilson undertook to respond to her with as he did not have the information to hand.

Councillor B Hanvey commended police on their cold calling initiative in Carryduff.

6. Any Other Business

7.1 Councillor S Carson Grass outside Lisburn Police Station

Councillor S Carson referred to the grass outside Lisburn Police Station making the observation that it did not appear to be being maintained.

Chief Inspector J Wilson responded that it was his understanding that the grass was not the responsibility of the PSNI but undertook to investigate this.

52 PCSP 21.08.2018 7.2 Councillor S Carson Kids Courts

Councillor S Carson stated that Kids Court events at Ballymacward Primary School and at St Joseph’s Primary School would be beneficial and it was agreed that the PCSP staff liaise with PSNI to make arrangements.

Councillor J Palmer further added that it would be worthwhile looking at the speed limit in the vicinity of Ballymacward Primary School as well.

7.3 Councillor R Walker Car Seat Safety at Schools

Councillor R Walker asked if there would be merit in focusing on car seat safety to and from schools as she observed that children were not always transported safely.

Chief Inspector J Wilson undertook to take this on board during the PSNI’s ongoing work with schools.

Conclusion of the Meeting

At the conclusion of the meeting, the Chairman, Councillor A McIntyre, thanked those present for their attendance.

As this was his final meeting as Chairman of the Committee, Councillor A McIntyre wished to thank member of the Committee and staff for their support during his tenure as Chairman.

There being no further business, the meeting was terminated at 6.45 pm.

Chairman

53 Appendix 9 CSS

SCHEDULE OF PUBLIC/PRIVATE MEETINGS 2018/19

Date of meeting Type of meeting Location

Tuesday 16 October 2018 Themed PCSP Public TBC Meeting

Tuesday 20 November 2018 Policing Committee 6 TBC Month Monitoring Meeting (Castlereagh (Public) area)

Tuesday 15 January 2019 Private Meeting L.V.I.

Tuesday 19 February 2019 Policing Committee 9 L.V.I. Month Monitoring Meeting (Private)

Tuesday 19 March 2019 Private Meeting L.V.I

Tuesday 16 April 2019 Themed PCSP Public TBC Meeting

• All private meetings will commence at 5.30pm unless otherwise indicated. A light tea will be served prior to all private meetings and will be available from 5.00pm • All public meetings will commence at 7pm unless otherwise stated Corporate Services Committee Report 10 October 2018

Report from: Head of Marketing & Communications

Item for Decision

1 TITLE: Christmas Card

Background and Key Issues: A number of Christmas card designs are provided for Members to determine the choice of the Council’s Christmas Card 2018.

In November 2017 it was requested that Castle Gardens and Wallace Park be included as options for the 2018 Christmas card.

Recommendation: It is recommended Members choose the preferred design for the Christmas card to be produced as shown in Appendix 1 MCU.

Finance and Resource Implications: Undertaken by designated Officers.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment 1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 MCU Christmas Card designs

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report 10 October 2018

Report from: Head of Marketing & Communications

Item for Noting

2 TITLE: Citywide – Winter 2018

Background and Key Issues: 56,000 homes will receive the latest edition of CityWide in November profiling the work of the Council.

This will include updates from all departments, new appointments, seasonal activities as well as Member contact information.

Recommendation: It is recommended that Members note the information provided.

Finance and Resource Implications: Within existing budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment 2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: None

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report 10 October 2018

Report from: Head of Marketing & Communications

Item for Noting

3 TITLE: Ongoing work undertaken by MCU to support the activities of the Council

Background and Key Issues: To keep Members updated on the ongoing work of the Unit in support of Council initiatives.

Recycle Right Campaign MCU is leading in the design of new artwork designed to raise awareness with residents of the importance of recycling and using the correct bin. This includes bin lorry graphics, social media, billboard, bus backs and general press advertising. This will be accompanied by press releases as required.

Christmas Promotion MCU is co-ordinating the promotion of all council related Christmas activities to ensure corporate consistency. This involves liaising with Economic Development and Leisure and the IMC contractor ASG & Partners.

Mayor’s Office MCU works closely with the Mayor’s Office to profile the work the Mayor carries out in the community. Recent events have included the Mayor’s Civic Dinner, the Mayor’s Afternoon Tea events and Band Concert. This also includes promotion of his charity work, engagements, receptions and speeches. MCU also produces a weekly online round-up of Mayoral activities.

Made in Lisburn Castlereagh Returning for 2018, the Council’s ‘Made in Lisburn Castlereagh’ showcase event will take place on Wednesday 24th October at Lagan Valley LeisurePlex. MCU will assist in the PR for recruiting businesses to take part and will create and implement a promotional plan to highlight the event to the public to maximise visitor numbers. The key message will be potential for job creation and raising the profile of local businesses. Mayor’s Community Awards The launch of the 2019 Mayor’s Community Awards has now been launched and MCU will raise awareness of the awards to attract as high a level of entries as possible.

Health and Wellness Fair MCU worked closely with the organising team for this 2-day event, producing promotional material, organising photocalls and press releases as well as producing a series of short videos for the Event’s online promotional campaign.

Youth Council The recruitment for the second year of the Youth Council is now underway and MCU is supporting the recruitment through production of promotional material and an online recruitment campaign.

Space Planning Implementation MCU is part of the Council’s Space Planning Project Team, working on the relocation of staff from Bradford Court to Lagan Valley Island, and the changes to the Planning Unit’s telephone contact arrangements; with responsibility with associated communications.

Belfast Region City Deal As a partner Council, MCU is part of the Cross Agency City Deal Communications Team, feeding into the wider Programme and is currently meeting every two weeks to try and ensure consistent messaging.

A promotional video is currently in production to air at a Westminster event in October and MCU have been liaising with the relevant Council Officers to maximise the Council’s propositions within this filming.

Boundary and Street Signage Production MCU Officers were in attendance at September’s Environmental Services Committee to present a number of options, which had been produced in-house with regards to village and boundary signs and sensory garden signage.

Ongoing Graphic Design Projects Our Graphic Design Team continue to produce materials for all Council departments. This has included: • Twilight Nights; advertising, posters, banners and social media • Corporate Christmas Card options • Youth Council; flyers and social media update • Lagan Navigation Trust; poster – Photography Course • LVI Customer Charter PR material including posters, banners and leaflet. • Mixed Dry Recyclables leaflet • Trade Waste stickers • Head of Service, Chief Executive advertising and Information Packs for each of the posts • PCSP Internet safety flyer • Bat Walk flyer for social media • Health and Wellness Fair; posters, flyers and social media banners • Mayor’s Civic Dinner; Menu Booklet, Place Settings and PowerPoint Presentation • Mayor’s Awards PR material; Awards Booklet, banners and social media • Mayor’s Concert Island Hall; posters and flyers • Mayor’s Afternoon Tea events; generic poster and flyer, six district electoral area specific flyers and posters.

Storm Ali During September’s Storm Ali; MCU, in conjunction with the Emergency Planning Officer and the Director of Leisure & Community Wellbeing, led on the Council’s communications as well as liaised with the Local Government Communications Group and the Southern Emergency Planning Sub Regional Group to ensure clear and consistent messaging across Northern Ireland.

The Unit is also working with regional authorities to increase public’s readiness for the winter months and alleviate any associated problems. This campaign is using the hashtag #BeReadyNI

Recommendation:

It is recommended that Members note the information provided.

Finance and Resource Implications: Undertaken by designated Officers.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES: None

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report 10 October 2018 Report from: Head of Marketing & Communications

Item for Noting

4 TITLE: Media Coverage

Background and Key Issues: To inform Members of Media Coverage during June, July, August and September 2018.

Recommendation: It is recommended that Members note the information provided in Appendix 2.

Finance and Resource Implications: Undertaken by designated Officers.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment 4.2 SUBJECT TO PLANNING APPROVAL: No

4.3 APPENDICES: Appendix 2 MCU Media Coverage detailed during June, July, August and September 2018.

4.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

War Memorial, Castle Street and Wallace Memorial, Castle Gardens, Lisburn. Gardens, Castle Memorial, Wallace and Street Castle Memorial, War

erry erry hristmas C M

OPTION 1 OPTION

APPENDIX 1 - MCU Christmas Card options Card Christmas MCU - 1 APPENDIX ndix 1 MCU 1 ndix e p p A

Civic Headquarters Lagan Valley Island Lisburn BT27 4RL

lisburncastlereagh.gov.uk

Front Image: War Memorial and Castle Gardens, Lisburn.

Wallace Fountain and Band Stand, Wallace Park, Lisburn. Park, Wallace Stand, Band and Fountain Wallace

Christmas

Merry Merry

OPTION 2 OPTION APPENDIX 1 - MCU Christmas Card options Card Christmas MCU - 1 APPENDIX

Civic Headquarters Lagan Valley Island Lisburn BT27 4RL

lisburncastlereagh.gov.uk

Front Image: Wallace Fountain and Bandstand, Wallace Park, Lisburn

Wallace Memorial and Water Fountain, Castle Gardens, Lisburn. Gardens, Castle Fountain, Water and Memorial Wallace

hristmas C Happy

OPTION 3 OPTION APPENDIX 1 - MCU Christmas Card options Card Christmas MCU - 1 APPENDIX

Civic Headquarters Lagan Valley Island Lisburn BT27 4RL

lisburncastlereagh.gov.uk

Front Image: The Wallace Fountain, Castle Gardens.

Front Image: The Wallace Monument, Castle Gardens. Castle Monument, Wallace The Image: Front

lisburncastlereagh.gov.uk

BT27 4RL 4RL BT27

Lisburn Lisburn

Lagan Valley Island Valley Lagan Civic Headquarters Civic

APPENDIX 1 - MCU Christmas Card options

OPTION 4

Happy Christmas

Wallace Memorial, Castle Gardens, Lisburn. Appendix 2 MCU

Media Report June 2018

Hillsborough Farmers Press release The Lisburn Advertiser Market Press release NI Good Food online (7th) Photos Down News (11th) Press release and photo Netmums (11th) Press release and photo Love Belfast (13th) Press release Belfast Telegraph supplement (15th) Photo Belfast Telegraph (15th) Press release and photo Newsletter (16th) Press release and photo Ulster Grocer (21st) Photo Lurgan Mail (26th) Photo News Letter (26th) Photo Ulster Star (26th) Press release Farming Life (23rd) Press release Sunday Life (24th) Press release and photo Farm Week (28th) Press release WhatsOnNI (30th) New heights for Rocklyn Press release and photo The Lisburn Advertiser Engineering Official opening of River Press release and photo The Lisburn Advertiser Road Play Park Map For All launched Press release and photo The Lisburn Advertiser throughout Lisburn & Castlereagh

Hillsborough Worldhost Press release and photo The Lisburn Advertiser Graduation Ceremony

Phoenix Cycle Club raises Press release The Lisburn Advertiser £3,000 for Mayoral Charities

PCSP launch new Drugs Press release and photo The Lisburn Advertiser Disposal Bin in Glenavy

Wallace pupils sow flowers Press release and photo The Lisburn Advertiser in Wallace Park

School Pupils take part in Press release and photo Ulster Star (1st) event to mark 100 Years Anniversary of the Representation of the People Act

New Council Coat of Arms Press release and photo Ulster Star (1st) unveiled Appendix 2 MCU

Beating Retreat set for Press release Ulster Star (1st) Lagan Valley Island Photos News Letter online (5th) Press release and photos Ulster Star online (5th) Photos Ulster Star (15th) Council hosts Pensioners Press release Ulster Star (1st) Parliament event Press release and photo Ulster Star online (18th) Press release and photo News Letter online (18th) Press release and photo Ulster Star (29th) Big Ad-vancements for Press release and photo NI Chamber online (7th) Lisburn company Press release and photo ConstructionIreland.ie (7th) New Mayor and Deputy Press release and photo Ulster Star online (8th) Mayor elected Press release and photo News Letter online (8th) Photo News Letter (9th) Press release, photo and Ulster Star online (14th) video Press release and photo Ulster Star front page (15th) Council hosts last Press release and photos 4NI.co.uk (11th) Networking Event of 17/18 Moira Speciality Food Fair Press release Lurgan Mail online (13th) to return Press release Ulster Star online (22nd) Council to mark 30th Press release and photo News Letter online (13th) Anniversary of Lisburn Half Press release and photo News Letter (15th) Marathon Bombing Photo News Letter (16th) Press release and photo Ulster Star online (13th) Press release and photo Ulster Star (15th) Press release and photo Irish News (15th) Press release Belfast Telegraph (15th) Press release and photo Belfast Telegraph online (16th) Press release and photo Belfast Telegraph (16th) Press release and photo Irish News (16th) Press release and photos News Letter online (19th) Press release and photos Ulster Star online (19th) Press release and photos Ulster Star (22nd) (double page)

New Lisburn Tourism Press release and photo Ulster Star (15th) Website is launched Press release and photo NI Chamber online (7th) Press release and photo Ulster Star online (7th) People’s Concert in Wallace Photo Ulster Star (15th) Park Press release Ulster Star (1st) Photo Newsletter (26th) Photos (double page) Ulster Star (29th)

Tuesday Market to offer Press release and photo Ulster Star (15th) different activities Edamedia online (28th) Appendix 2 MCU

Mayor Mackin announces Press release and photo Ulster Star online (20th) Cancer Fund for Children as Press release and photo Ulster Star (29th) his Mayoral Charity Council launches Press release and photo Ulster Star (22nd) Community Plan Action Press release and photo Ulster Star online (14th) Plan Press release and photo Newtownards Chronicle (21st) New Ballymacash Sports Press release and photo Belfast Live (21st) Academy aiming to change lives Park Life returns this Press release and photo Ulster Star (21st) Summer Council holds special Press release Ulster Star online (22nd) Council Meeting to discuss Press release News Letter online (22nd) Dunmurry Manor Care Home Report Council raises flag for Press release and photo Ulster Star online (27th) Armed Forces Day Press release and photo Ulster Star (29th) Contractor appointed for Press release and photo Ulster Star online (27th) Lisburn Linkages Council marks World Elder Press release and photo Ulster Star (29th) Abuse Day Sir Richard Wallace Photos Belfast Telegraph online (24th) Bicentenary Family Fun Day Photos Ulster Star online (29th)

Media Enquiries

Date of Who Details of enquiry Response enquiry date 04/06/18 Patrick Fee, BBC Bonfires enquiry 05/06/18 Spotlight 04/06/18 Duncan Elder, News Fly-tipping incidents/costs 13/06/18 Letter 13/06/18 Joanne Sweeney, Irish 30th Anniversary of Half 13/06/18 News Marathon Bombing in

Lisburn 13/06/18 Mark Bain, Belfast 13/06/18 Telegraph

Ben Tucker, Belfast 14/06/18 14/06/18 Telegraph Appendix 2 MCU

28/06/18 Tori Watson, BBC Sanitary bin provision in 28/06/18 public toilets

Media Report July 2018

Local businesses hear how Press release and photos Ulster Tatler to maximise opportunities Belfast Region City Deal Press release Construction Ireland.ie (2nd) Press release and photo Ni Chamber online (6th) Ulster Grand Prix Launch Photo Ulster Star (6th) Photo Belfast Live (4th) Press release and photo News Letter (3rd) Photo Belfast Telegraph (3rd) Launch of Corporate Plan Press release and photo NI Chamber of Commerce & Industry online (3rd) Press release and photo Ulster Star (20th) Press release and photo 4NI online (6th) Press release and photo Ulster Star online (6th) New Lagan Towpath Press release and photo Belfast Live online (4th) defibrillator in honour of Press release and photo LoveBelfast online (4th) Matthew Thompson Press release and photo Belfast Telegraph (5th) Press release and photo Belfast Telegraph online (5th) Press release News Letter (5th) Press release Ulster Star (13th)

Fort Hill students go green Press release and photo Ulster Star online (4th) Press release and photo Ulster Star (13th) Your pathway to becoming Press release and photo Ulster Star online (4th) a Tour Guide Park Life Summer Press release and photo Ulster Star (6th) Programme Further City Centre Press release and photo Ulster Star (6th) improvements planned Council brings a touch of Press release and photo Ulster Star online (11th) Nostalgia to Ulster Grand Press release and photo Ulster Star (20th) Prix Grants available under Press release Newtownards Chronicle (12th) Good Relations scheme Sir Richard Wallace Photo Ulster Star (13th) Exhibition opens Appendix 2 MCU

Former Mayor recognised Photo Ulster Star (13th) for his fundraising efforts Farmers’ Market offers Best Press release NI4Kids (4th) of Ulster Produce Press release Newsletter (14th) Press release Ballymena Times (17th) Press release Farm Week (19th) Press release Ballymoney & Moyle Times (17th) Press release Banbridge Leader (17th) Press release Tyrone Times (17th) Press release and photo Carrick Times (18th) Press release Roe Valley Sentinel (18th) Press release Londonderry Sentinel (18th) Press release and photo Larne Times (19th) Press release and photo Lurgan Mail (19th) Press release and photo Mid-Ulster Mail (19th) Press release and photo Newtownabbey Times (19th)

Lisburn beauty salon Press release and photo Ulster Star online (18th) scoops top award Press release and photo Ulster Star (27th) Parents urged to be vigilant Press release and photo Ulster Star online (18th) Press release Ulster Star (27th) Seymour Hill MUGA works Press release and photo Ulster Star online (18th) get underway Press release and photo Ulster Star (27th) Lisnagarvey High School’s Photo Ulster Star (20th) Horticultural Club Groups nominated for Pride Photo Ulster Star (27th) of Place Awards Lisburn & Castlereagh War Press release Construction Ireland online (30th) Memorials to be Refurbished Moira Speciality Food Fair Press release and photo Lisburn Advertiser Press release and photo Newsletter (28th) Press release and photo Irish News (28th) Press release and photo Banbridge Leader (31st) Press release and photo Dromore Leader (31st) Press release and photo Ballymena Times (31st) Press release and photo Tyrone Times (31st) Press release and photo Lisburn Advertiser Press release and photo LoveBelfast (23rd) Press release and photo Whatsonni.com (23rd) Launch of Visit Lisburn Press release and photo Lisburn Advertiser Castlereagh website Appendix 2 MCU

Mayor/Deputy Mayor Press release and photo Lisburn Advertiser Elected at Council Annual Meeting Community Group Training Press release and photo Lisburn Advertiser Tuesday Market to offer Press release and photo Lisburn Advertiser different activities this Summer ‘Get Well and Heal’ is the Press release and photo Ulster Star online (25th) message at Lisburn Health Press release and photo News Letter (26th) & Wellness Fair this year Museum shares our History Press release and photo Ulster Star online (26th) at Royal event Foundations of Moira Castle Press release and photo Irish News online (31st) Estate reappear Press release and photo Irish News (31st) Press release and photo Belfast Telegraph (31st) Press release and photo Belfast Telegraph online (31st) TV Footage BBC Newsline NI (31st) Cool K9s opens after Press release and photo NI Chamber online (30th) support from Go For It Programme

Media Enquiries

Date of Who Details of enquiry Response enquiry date 25/07/18 Gillian Halliday, BBC Pride flag query 25/07/18

26/07/18 Carol McAllister, UTV Pride flag query 26/07/18

26/07/18 Caoimhe Quinn, South Removal of an apple tree 30/07/18 Belfast News on Saintfield Road 23/07/18 Eve Rosato, BBC Car washes in the 27/07/18 Council area

Appendix 2 MCU

Media Report August 2018

Lisburn Flies the Flag for its Press release and photo Ulster Star online (1st) Green Spaces Press release and photo Ulster Star (10th) Foundations of Moira Castle Press release and photo Ulster Star online (1st) Estate reappear Press release and photo Ulster Star (10th) Council rolls out Bin Press release and photo Ulster Star online (2nd) Collection Calendar Press release Newtownards Chronicle (2nd) Press release and photo Ulster Star (17th) Get in gear with Honey Press release and photo Ulster Star online (2nd) Badgers Go Karts UGP goes back in time with Press release and photo Ulster Star online (2nd) Vintage Bike Event Pipe Band Championships Press release and photo Ulster Star (3rd) returns to Moira Photos News Letter (8th) Launch of Health & Press release and photo Ulster Star (3rd) Wellness Fair Press release Newtownards Chronicle (9th) Lisburn Advertiser Museum shares our History Press release and photo Ulster Star (3rd) at Royal Event Press release and photo Lisburn Advertiser Cool K9s opens after Press release and photo Ulster Star online (2nd) Support from Go For It Press release and photo Ulster Star (17th) Programme Council Delegation Visits Press release ConstructionIreland.ie (3rd) Sunderland Press release and photo Ulster Star online (3rd) Press release and photo Ulster Star (17th) Moira Speciality Food Fair Press release and photo Coleraine Times (1st) Press release and photo Ballymoney and Moyle Times (1st) Press release and photo Carrick Times (2nd) Press release and photo Mid-Ulster Mail (2nd) Press release and photo Lurgan Mail (2nd) Press release and photo Newtownabbey Times (2nd) Press release and photo Farm Week (2nd) Press release and photo Larne Times (2nd) Press release and photo Portadown Times (3rd) Press release and photo Ulster Star (3rd) Photo News Letter (10th) Event entry Ulster Star (17th) Press release and photo Lisburn Advertiser Press release and photos Ulster Star (31st) Press release and photo Farm Week (30th) Appendix 2 MCU

Local Businessmen are Press release and photo Belfast Telegraph (8th) Driven to succeed Press release and photo Belfast Telegraph online (8th) Press release and photo NI Chamber online (31st) Artisan Food and Makers Photo Ulster Star (10th) Fair comes to Lisburn Nostalgia Night a great Press release and photo Ulster Star online (9th) success to Start of UGP Press release and photo Ulster Star (24th) New Tourist Attraction Photo Belfast Telegraph (10th) Opens in Moira Press release and Photo NI Chamber of Commerce (14th) Press release and Photo Irish News online (15th) Press release and Photo ConstructionIreland.ie (14th) Press release Irish news (15th) Construction of Dromara Press release News Letter (11th) Destroyers Tribute Garden Photo News Letter (13th) begins Belfast Region City Deal Press release NILGA Newsletter

Statement of Sympathy for Statement Belfast Telegraph online (13th) UGP rider Fabrice Miguet Irish News online (14th) News Letter (14th) Belfast Telegraph (14th) Artists announced for Hilden Press release and photo Ulster Star online (13th) Beer and Music Festival Press release and photo News Letter online (13th) Press release News Letter (20th) Press release Ulster Star (24th) Council extends its Street Press release and photo Ulster Star online (14th) Sweeping fleet Press release and photo 4NI.co.uk (24th) Ulster Star (31st) Hillsborough Farmer’s Photo and extended News Letter (15th) Market success caption Mr Vara MP, Under Photo Ulster Star (17th) Secretary of State, visits City Council prepares War Press release Lisburn Advertiser Memorials for Armistice Day Contractor appointed to Press release and photo Lisburn Advertiser deliver Lisburn Linkages Call for participants in the Press release Lisburn Advertiser Council’s Holocaust Programme Former Mayor recognised Press release and photo Lisburn Advertiser for fundraising efforts Appendix 2 MCU

Flowerbed to Mark 125th Photo News Letter (25th) Anniversary of the Girls’ Brigade Mayor congratulates local Statement Ulster Star (31st) Students on their GCSE results Launch of Erasmus+ Press release and photo NI Chamber online (31st) Mainstreaming Student Entrepreneurship Project Council champions Gigabit Press release and photo NI Chamber online (31st) Broadband Voucher Scheme

Media Report September 2018

Flowerbed to mark 125th Photo Newtownards Chronicle (6th) Anniversary of the Girls’ Brigade Empty chair to symbolise Press release and photo News Letter Online (7th) lost lives of Great War Press release and photo Ulster Star online (7th) Photo News Letter (8th) Ulster Star (14th) Nearly 300 New Homes To Press release ConstructionIreland.ie (7th) Be Built Near Lisburn Council Updates Its Bin Press release and photo EDA Media online (10th) Collection Information Council Opens its First Dog Press release and photo Belfast Live (11th) Exercise Area Press release and photo Ards Chronicle (13th) Angels seek inspiring Press release and photo SyncNI.com (11th) wantrepreneurs for £10k Dragons’ Den Pitch Council seeks meeting amid Statement Irish News (13th) jobs fears at plant Irish News online (13th) Health & Wellness fair Press Release and photo Ulster Star (14th) Press release News Letter (15th) NMBVA Wreath Laying Photos Belfast Telegraph online (15th) Ceremony Photos News Letter (18th) Appendix 2 MCU

Council Signs Up to Press release Belfast Telegraph (20th) Breastfeeding Welcome Press release and photo Ulster Star (20th) Here Scheme Press release Belfast Telegraph online (20th) Press release and photo Ulster Star (28th) Council Marks Inaugural Photo Ulster Star (21st) 999 Emergency Day Enjoy afternoon tea with the Press release Ulster Star online (26th) Mayor New Dromara Destroyers Press release and photo BelfastLive Tribute Garden Unveiled Press release and photo News Letter online (27th) Press release and photo Constructionireland.ie (28th) Press release and photo Press release and photo (28th) Press release and photos Ulster Star online (28th) Press release and photos Banbridge leader online (28th) Rare hunger strike medal Press release and photo News Letter (28th) goes on show Press release and photo Ulster Star online (28th)

New Chief Executive for Press release Belfast Telegraph (29th) City Council Press release Belfast Telegraph online (29th)

Media Enquiries

Date of Who Details of enquiry Response enquiry date 11/09/18 Tori Watson, BBC Cost of maintaining 20/09/18 sanitary bins 21/09/18 Stuart Wilson, Ayrshire Appointment of new Chief 28/09/18 Post Executive 25/09/18 Duncan Elder, Homeless lady in Moat 26/09/18 Newsletter Park 27/09/18 Gareth McCullough, Christmas decorations 01/10/18 BBC Nolan Show costs Corporate Services Committee Report

10th October 2018

Report from: Acting Head of Human Resources & Organisation Development

Item for Decision

1 TITLE: Local Government Staff Commission Advance Notice of HR and OD Conference 22 and 23 November 2018 La Mon House Hotel & Country Club

Background and Key Issues:

The Local Government Staff Commission has issued an Advance Notice of their forthcoming HR and OD Conference

The conference, which will take place on Thursday 22 and Friday 23 November 2018 in La Mon House Hotel and Country Club, is open to a wide range of stakeholders including Chief Executives, Senior Officers, Elected Members and Trade Union representatives and a full programme will be available in due course.

Nominations are sought from any Members who wish to attend.

Recommendation: It is recommended that Elected Members consider the advance notice of the HR and OD Conference and advise of interest in attending.

Finance and Resource Implications: There is no delegate fee for attendance at the conference, therefore costs will be travel and overnight accommodation, if applicable. Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 HR&OD Advance Notice of HR and OD Conference

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Acting Head of Human Resources & Organisation Development

Item for Decision

2 TITLE: Employee Wellbeing – Choir

Background and Key Issues:

Councillor J Gray raised the potential to have a choir to support employee attendance at work through this wellbeing initiative through the Environmental Services Committee. This has been investigated through the relevant working groups within the Council, led by the HR&OD Unit and attached is the proposal for this initiative. If approved, this initiative will be advertised throughout the Council to encourage participation from Employees and Members with a view to having the inaugural performance at the IiP Event in December.

Recommendation: It is recommended that Elected Members consider the above and approve the proposal on the choir to support employee wellbeing.

Finance and Resource Implications: As outlined in report. Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 2 HR&OD Proposal for Choir

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Acting Head of Human Resources & Organisation Development

Item for Noting

3 TITLE: Elected Member Development Steering Group

Background and Key Issues: To provide the Corporate Services Committee with the report and action notes from the meeting of the Elected Member Development Steering Group held on 18th September 2018.

The Elected Member Development Steering Group met on 18th September 2018 and discussed a number of matters pertaining to Member Development. The report and action notes from this meeting are attached.

Actions will progress through the group as per the attached, working towards the Charter Plus standard for Elected Member Development.

By way of summary, the following actions are highlighted:

1. The Plan for attaining Elected Member Development CharterPlus remains on target. 2. The Group is working on options to improve the Induction process for Elected Members post the elections next year. 3. We have agreed to pilot a Local Democracy Event for sixth-formers to run immediately after the next Citizen Ceremony on 14 November. This will involve the Mayor and Members hosting a Q&A session in the Council Chamber. 4. Equality training for Members is being arranged for November. 5. The Group noted the disappointing attendance at the recent training for Chairs and Vice Chairs. 6. Councillor J Gallen will be nominating Councillor J McCarthy to take his place on the EMDSG. Recommendation: It is recommended that Members note the report and action notes from the Elected Member Development Steering Group meeting held on 18th September 2018.

It is further recommended that Members note that Councillor J McCarthy will be replacing Councillor J Gallen on the EMDSG.

Finance and Resource Implications:

All actions covered by current budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES: Appendix 3 HR&OD EMDSG Meeting Action Notes

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: THE LOCAL GOVERNMENT STAFF COMMISSION FOR NORTHERN IRELAND Commission House, 18-22 Gordon Street, Belfast BT1 2LG Telephone: (028) 9031 3200 Fax: (028) 9031 3151 Typetalk: 18001 028 9031 3200 E.mail: [email protected] Website: www.lgsc.org.uk Appendix 1 HR&OD

Date: 7th August 2018

Advance Notice – Save the Date

HR and OD Conference Thursday 22nd and Friday 23rd November 2018 La Mon House Hotel and Country Club, Belfast

The Local Government Staff Commission will be hosting an HR and OD Conference on Thursday 22nd and Friday 23rd November 2018. Confirmed speakers to date include:

• Darragh McCarthy, CEO and Founder, FinTrU Limited which is a multi-award winning financial services company committed to employing local talent. Among their many awards, they won ‘Best Company to Work For’ (Belfast Business Awards 2018) and Best Place to Work (Irish News Workplace and Employment Awards 2018).

• Jasvinder Sanghera, CEO and Founder, Karma Nirvana which supports victims, and raises awareness, of honour-based abuse and forced marriage.

• Karen Grave, PPMA President will be presenting research on workforce-focused solutions to Brexit challenges, as discussed at the interactive hackathon on 2nd October 2018 in Craigavon Civic Centre.

• David Moore, Director of HR, NI Fire and Rescue Service, whose team won the Best HR/L&D Team of the Year (CIPD NI Awards 2018)

Chairman: Mr Brian Hanna CBE FCIEH DSc (Econ) CCMI Chief Executive: Dr Adrian E. Kerr MBE BA MA DBA There will be a range of exhibitors, some of whom do not currently operate in Northern Ireland and are keen to talk to delegates about the services they provide.

Attendance is open to a wide range of stakeholders including Chief Executives, senior officers (including those working in HR/OD and in other functional areas), Elected Members and Trade Union representatives.

A full Programme and Booking Details will be available in due course, but in the interim period, you may wish to note this date in your diary and notify any colleagues who may wish to attend.

In the meantime, if you require further information please contact Lorna Parsons or Lisa O’Neill at Commission House on (028) 9031 3200 or via email on [email protected] or [email protected] and they will be happy to help. Appendix 2 HR&OD

Council Choir

September 2018

1.0 Purpose of the Report

The need for a focus on Employee Health & Wellbeing has been identified as a priority via a number of sources including the Employee Health and Wellbeing Survey and the commitment made by Council. This report outlines the proposal of a Council Choir for Employees and Members.

2.0 Background

The Council is facing a significant period of organisational change in terms of overall structure and size in addition to consideration of what services will be delivered in future and the mechanism through which delivery will be achieved. Change is recognised in the HSE Stress Management Standard as a potential negative factor in employee wellbeing.

Change impacts employees in different ways and in some cases can have an adverse effect on employee health and wellbeing which could result in increased levels of sickness absence, as evidenced in the Local Government Auditor’s report 2018.

Whilst the focus on reducing sickness absence remains important, the Council is taking a more holistic approach to the issue and has put in place health and wellbeing strategies designed to look at the broader issue of seeking to prevent employees from becoming unwell as far as is practicable.

It is also recognised that employees are key to the delivery of our vision for Lisburn & Castlereagh City Council and have an impact on our residents’ experience of the Council. When employees are healthy, motivated and have a sense of wellbeing, then the experience and outcomes for our residents improves. As a large part of the Council’s workforce are also residents of the council area, improving the health and wellbeing of employees will also support improvements in health and wellbeing across LCCC.

A number of initiaives have been proposed in keeping with the holisitc approach to supporting attendance at work, one such proposal is the introduction of a Council Choir.

3.0 Council Choir

Singing can bring workers together, break down barriers, encourage better teamwork and build confidence and self-esteem in a workforce. Singing is good for physical, emotional and social wellbeing. There are numerous benefits to the Council and employees/members, some of these are detailed below:

Benefits for the employee/member: • Stress relief, relaxation and improved well-being • Positive attitude to work and something to look forward to • Sense of fun and enjoyment • Increased personal confidence • Improved communication skills • Promotes sense of community, belonging and shared endeavour • Understanding the rewards of hard work • A creative outlet to balance work and personal time

Benefits for the Council: • Feeling part of a team • Encourages cooperation and builds trust among employees • Increased employee fulfilment • Meeting new colleagues in a different environment • Strong return on a small investment • Greater employee retention • Better teamwork as a result of collective singing

3.1 Proposal

It is proposed to set up a Council Choir that will meet once a month for approximately one hour for a lunchtime session, each month they will learn a different song therefore enabling employees to join the choir at any stage of the year. An external facilitator has been sourced who can deliver the sessions initially however depending on the direction the choir takes we could eventually look at facilitating this resource in-house.

The long term vision is that the Council Choir would attend various events for the Council, such as the Christmas Lights Switch on, the Mayors Dinner at La Mon and the Councils IiP event etc. This would be an excellent opportunity to boost the Councils profile within local and business communities.

Through time the Council could consider entering the choir in competitions. RTE Lyric FM runs a competition called Workplace Choir of the Year, Almac who are based in Craigavon entered this recently and made it to the final.

4.0 Financial Implications

The costs for the introduction of a Counil Choir are set out below:

External Facilitator  £100 per session with a session lasting approximately 1 hour.  The facilitator provides their own accompaniment except in performance when they hires an accompanist.  For any local performances the rate is £130.  Travel costs are £0.5 per mile (from Belfast) It is anticipated that the facilitator would attend the first few sessions only.

Employee costs and Considerations Each session of the Chor will last for 1 hour. Consideration therefore is required regaring the logistics for employees attending. It is proposed to hold at least the first session at the end of the working day with employees receiving time to attend. Depending on the numbers who attend and their working patterns, this arrangement may be amended to suit the most operationally feasible time. It is anticipated that the choir will meet at least twice a month initially and then once a month.

Room hire for the choir will be met from the Council’s current health budget.

5.0 Recommendaiton

It is recommended that the above proposal for a Council choir be approved.

3 Appendix 3 HR&OD

ELECTED MEMBER DEVELOPMENT STEERING GROUP Tuesday, 18 September 2018 at 3.30pm Elm Room, 2nd Floor, LVI

ACTION NOTES

ELECTED MEMBERS Cllr Andrew Girvin, TUV, Vice Chair Cllr Hazel Legge, UUP Cllr John Gallen, SDLP

APOLOGIES Cllr Nathan Anderson, DUP Ald Stephen Martin, APNI Caroline Magee, Head of Human Resources and Organisational Development (Acting)

OFFICERS Sean Smart, Human Resources and Organisational Development Manager Diana Stewart, Human Resources and Organisational Development Officer

Declarations of interest: None received.

No Report & Actions: Actioned by: Target date:

1. Apologies were noted N/A N/A

2. Matters Arising

Member Induction: Cllr Cahill has met the Noted by all Ongoing Mayor as part of her induction and meetings with Chief Executive and HR & OD Unit are scheduled.

Log-in details for the eLearning platform Noted by all were circulated to all Members in July

It was agreed that all Members should be HR & OD 08 October notified of, and encouraged to attend the Manager CAB presentation at the Corporate Services Committee meeting on 09 October.

It was agreed that the Planning Policy HR & OD As soon as documents needed to be available to Manager possible Members to refer to and should be made available in hard copy and Share Point.

1 No Report & Actions: Actioned by: Target date:

It was suggested that going forward these Noted by all May 2019 documents could be preloaded onto Members IT equipment.

3. Elected Member Development Charter Plus

3.1 Charter Plus Action Plan Update

3.1.1 A verbal update was provided on progress Noted by all Ongoing against the agreed plan and timescales including:  Personal Development Planning  E-learning  Member Development Strategy

3.1.2 Proposed Induction Programme for Members post Local Government Elections

Members agreed that a series of HR & OD 21 November interactive 3 hour ‘timeout’ sessions should Manager be held rather than a residential to accommodate Members’ diary commitments. The first should be held around 6 weeks after the elections. A revised programme should be considered at the next meeting HR & OD May 2019 Members also agreed that a handbook Manager detailing photographs, names and contact for key officers should be made available

3.1.3 Be a Councillor Programme

Members agreed to hold a Local HR & OD 14 November Democracy Event to coincide with the Manager Citizenship Ceremony on 14 November. 14 November It was agreed to confirm the Mayor’s Noted by all availability and encourage other Members to attend through the Party Group Leaders Forum.

3.1.4 Members were guided through the draft Noted by all ongoing outline Development Framework for Members and agreed the approach, subject to feedback from Planning Manager following PGLF meeting.

2 No Report & Actions: Actioned by: Target date:

4. Elected Member Learning and Development

4.1 Feedback on recent training activities Noted by all Ongoing Members were provided with details of the Chairing Skills course held on 20 Aug. It was agreed to keep a watching brief of attendance by Members at training events.

4.2 Equality Training for Members Noted by all End of Members noted an update on the progress November with equality training and agreed that it should be completed by the end of November.

4.3 Planning Training for Members Noted by all Ongoing Members were provided with an overview of the approach to training Planning Committee Members.

4.4 NILGA Regional Elected Member Noted by all Development Working Group Meeting Members noted the information and expressed disappointment that the majority of training activities offered were held too far from LCCC to make it feasible to attend.

4.5 Elected Members Resilience and Noted by all Wellbeing NI Local Government Provision Members noted the regional overview highlighting how valuable the Council’s confidential counselling service was in providing support to Members and employees. 5. Any Other Notified Business Cllr Gallen informed members that this would probably be his last meeting as a Noted by all Member of the EMDSG. He was nominating Cllr J McCarthy to the EMDSG.

6. Date of Next Meeting 5.00pm on Wednesday 21 November Noted by all subject to the agreement of the Chair.

There being no further business, the meeting concluded at 5.20pm.

3 Corporate Services Committee Report

10th October 2018

Report from: Head of Finance & IT (Acting)

Item for Noting/Decision

1 TITLE: Report on the Recovery of Off Street Car Parking Debts

Background and Key Issues: The provision of off-street car parking transferred to Local Councils on 1 April 2015. While Councils retain responsibility for the overall financial management of the function, they have delegated operational management to an independent contractor and Transport NI.

Minimum Standards and Procedures for the collection of debt have been agreed and the process is followed in respect of Penalty Charge Notice debt. Further information is attached. Lisburn & Castlereagh City Council have now been notified of debt which cannot be recovered. Transport NI considers that the debt should be written off as all possible actions have been taken to recover it. The Amounts relating to 2017/18 write off are as follows:

Foreign Penalty Charge Grand Car Park Location Vehicle Notice Total Antrim Street (CP) 2,925.00 2,925.00 Ballynahinch Street Car Park (Hillsborough) 90.00 225.00 315.00 Barrack Street (CP) 450.00 450.00 Governors Road (CP) 390.40 390.40 Laganbank Road (CP) 2,160.00 2,160.00 Smithfield Square East (CP) 180.00 1,170.00 1,350.00 Grand Total 270.00 7,320.40 7,590.40

The individual amounts within the bad debts range from £90 to £135.00 and from a period from December 2007 to September 2017. Recommendation It is recommended that the debt recorded is written off the ledgers of Transport NI.

Finance and Resource Implications:

Budgetary provision made within the Council budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 Finance & IT Information on Penalty Charge Notice debt

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Head of Finance & IT (Acting)

Item for Noting

2 TITLE: Financial Statement as at 31st August 2018.

Background and Key Issues: Members are advised on a monthly basis of the financial statement in relation to the current year.

The financial statement for the period ended the 31st August 2018 is attached. It is to be noted that the net profiled expenditure for the period is 0.83% (£157,175) above the approved estimates for the financial year 2018/2019.

The breakdown by Department is as follows:

As at 31st August 2018 (Under)/Over Spend £ Governance & Audit 1,216 Service Support 149,955 Leisure & Community 53,386 Environmental Services (270,102) Service Transformation 222,720

TOTAL 157,175

The budgets have been profiled more accurately this year which has resulted in the year to date expenditure tracking budget much more closely than in the past. We will continue to monitor expenditure against budget through the monthly budget meetings with each Department and ensure that all variances are explained and any necessary corrective actions taken.

It should be noted that the cut that was made to the payroll budget at Estimates time of 1.05% was profiled into the last quarter of 2018/19. Any effect of this on expenditure against budget will therefore only come through in the period January – March 2019. Recommendation: It is recommended that the financial statement for the period ended the 31st August 2018 be noted.

Finance and Resource Implications:

Budgetary provision made within the Council budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 2 Finance & IT Financial statement as at 31st August 2018.

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Appendix 1 Finance & IT

Appendix 1

Debt Recovery Procedures (Transport NI)

Summary of enforcement actions that are taken to recover PCN debt:

•Registered Keeper details are obtained from the Driver and Vehicle Licensing Agency

• If registered keeper information is supplied, Notice to Owner issues

• Charge Certificate issues

• Notice of Enforcement of Charge Certificate issues

•Clamp and Remove notification issues

There are instances where the keeper information is not supplied by DVLA. These debts are showing as less than 180 days old, but the position is not going to change and these debts have to be written off. Also, where the vehicle is a foreign registered vehicle (non UK or ROI), enforcement correspondence cannot be issued and these cases are on the report of foreign VRMs.

If all correspondence is issued and the PCN debt remains outstanding, the legislation provides for the debt to be recovered through clamping or by referring the debt to the Enforcement of Judgements Office.

Clamping: We would authorise clamp action on approximately 20-30 vehicles per month after making final checks to ensure that there is no change to the registered keeper information. However, there are many more vehicles on the clamplist that are not located. Our write-off policy indicates that we should consider writing off if a vehicle is not located for clamping after 1 year.

Enforcement of Judgements Office (EJO): We have referred cases to EJO before Local Government Reform. EJO action incurs additional fees and can be quite a lengthy process. There are some cases where they are unable to recover PCN debts as the debtor may be for example, bankrupt, or have no means to pay. In these cases, we have to write off. If you wish to expend EJO fees to search the debtors register and start progressing cases to EJO for debt recovery, please let me know.

TransportNI Parking Enforcement Processing Unit College House 3 Kevlin Avenue Omagh BT78 1ER LCCC PCN Debt at 31 March 2018

TO BE WRITTEN OFF 17/18 Penalty Charge Notice Foreign Vehicle Grand Total Antrim Street (CP) 2,925.00 2,925.00 Ballynahinch Street (CP) 225.00 90.00 315.00 (Hillsborough) Barrack Street (CP) 450.00 450.00 Governors Road (CP) 390.40 390.40

Laganbank Road (CP) 2,160.00 2,160.00

Smithfield Square East (CP) 1,170.00 180.00 1,350.00

Grand Total 7,320.40 270.00 7,590.40

Notice Date Location of Car Park Description TO BE Number WRITTEN OFF 17/18 RS258530 May 2017 Smithfield Square East (CP) Foreign Vehicle 90.00 92 RS256675 May 2017 Ballynahinch Street Car Park Foreign Vehicle 90.00 20 (Hillsborough) RS246637 March 2017 Smithfield Square East (CP) Foreign Vehicle 90.00 50 RS242541 October Laganbank Road (CP) Penalty Charge 135.00 39 2016 Notice RS261770 September Smithfield Square East (CP) Penalty Charge 90.00 94 2017 Notice RS163713 January Laganbank Road (CP) Penalty Charge 90.00 30 2012 Notice RS139235 May 2010 Governors Road (CP) Penalty Charge 90.00 54 Notice RS264542 September Laganbank Road (CP) Penalty Charge 90.00 2A 2017 Notice RS263507 September Laganbank Road (CP) Penalty Charge 135.00 12 2017 Notice RS258821 April 2017 Smithfield Square East (CP) Penalty Charge 90.00 6A Notice RS163847 January Antrim Street (CP) Penalty Charge 90.00 3A 2012 Notice RS135147 May 2010 Antrim Street (CP) Penalty Charge 90.00 70 Notice RS176380 November Laganbank Road (CP) Penalty Charge 135.00 72 2012 Notice RS127467 August 2009 Antrim Street (CP) Penalty Charge 90.00 70 Notice RS153470 May 2011 Smithfield Square East (CP) Penalty Charge 90.00 02 Notice RS129352 October Antrim Street (CP) Penalty Charge 90.00 96 2009 Notice RS161031 November Antrim Street (CP) Penalty Charge 90.00 27 2011 Notice RS130425 October Ballynahinch Street Car Park Penalty Charge 90.00 36 2009 (Hillsborough) Notice RS142774 October Laganbank Road (CP) Penalty Charge 90.00 33 2010 Notice RS131050 October Antrim Street (CP) Penalty Charge 90.00 68 2009 Notice RS195269 November Smithfield Square East (CP) Penalty Charge 135.00 10 2013 Notice RS248722 April 2017 Antrim Street (CP) Penalty Charge 90.00 07 Notice RS127553 August 2009 Antrim Street (CP) Penalty Charge 90.00 2A Notice RS254874 April 2017 Barrack Street (CP) Penalty Charge 90.00 82 Notice RS238766 September Laganbank Road (CP) Penalty Charge 135.00 10 2016 Notice RS259941 July 2017 Smithfield Square East (CP) Penalty Charge 90.00 2A Notice RS260482 June 2017 Antrim Street (CP) Penalty Charge 90.00 40 Notice RS135267 March 2010 Antrim Street (CP) Penalty Charge 90.00 25 Notice RS194241 September Governors Road (CP) Penalty Charge 75.40 93 2013 Notice RS259377 June 2017 Barrack Street (CP) Penalty Charge 90.00 71 Notice RS187043 January Smithfield Square East (CP) Penalty Charge 135.00 65 2013 Notice RS140436 May 2010 Smithfield Square East (CP) Penalty Charge 90.00 14 Notice RS241502 October Antrim Street (CP) Penalty Charge 135.00 68 2016 Notice RS259946 August 2017 Laganbank Road (CP) Penalty Charge 90.00 73 Notice RS198846 March 2014 Antrim Street (CP) Penalty Charge 135.00 81 Notice RS174275 October Laganbank Road (CP) Penalty Charge 135.00 54 2012 Notice RS235448 May 2016 Laganbank Road (CP) Penalty Charge 135.00 14 Notice RS241224 October Laganbank Road (CP) Penalty Charge 135.00 88 2016 Notice RS193488 October Governors Road (CP) Penalty Charge 135.00 01 2013 Notice RS254874 April 2017 Antrim Street (CP) Penalty Charge 90.00 27 Notice RS203837 August 2014 Laganbank Road (CP) Penalty Charge 45.00 41 Notice RS254940 May 2017 Laganbank Road (CP) Penalty Charge 90.00 80 Notice RS161140 October Barrack Street (CP) Penalty Charge 90.00 76 2011 Notice RS187325 February Ballynahinch Street Car Park Penalty Charge 135.00 1A 2013 (Hillsborough) Notice RS254932 March 2017 Antrim Street (CP) Penalty Charge 135.00 37 Notice RS139552 May 2010 Antrim Street (CP) Penalty Charge 90.00 00 Notice RS246383 February Antrim Street (CP) Penalty Charge 90.00 78 2017 Notice RS137339 June 2010 Antrim Street (CP) Penalty Charge 90.00 23 Notice RS250261 March 2017 Laganbank Road (CP) Penalty Charge 90.00 62 Notice RS139553 May 2010 Barrack Street (CP) Penalty Charge 90.00 02 Notice RS258524 April 2017 Smithfield Square East (CP) Penalty Charge 90.00 31 Notice RS175508 October Laganbank Road (CP) Penalty Charge 135.00 89 2012 Notice RS128256 October Antrim Street (CP) Penalty Charge 90.00 62 2009 Notice RS261203 June 2017 Laganbank Road (CP) Penalty Charge 90.00 92 Notice RS258462 June 2017 Smithfield Square East (CP) Penalty Charge 90.00 46 Notice RS243522 October Antrim Street (CP) Penalty Charge 180.00 51 2016 Notice RS234181 April 2016 Smithfield Square East (CP) Penalty Charge 90.00 17 Notice RS236418 November Laganbank Road (CP) Penalty Charge 90.00 65 2016 Notice RS143834 July 2010 Antrim Street (CP) Penalty Charge 90.00 63 Notice RS196489 February Laganbank Road (CP) Penalty Charge 135.00 18 2014 Notice RS259943 August 2017 Smithfield Square East (CP) Penalty Charge 90.00 78 Notice RS139718 July 2010 Antrim Street (CP) Penalty Charge 90.00 30 Notice RS249986 June 2017 Barrack Street (CP) Penalty Charge 90.00 68 Notice RS242526 October Antrim Street (CP) Penalty Charge 135.00 0A 2016 Notice RS145662 September Antrim Street (CP) Penalty Charge 90.00 48 2010 Notice RS126482 July 2009 Antrim Street (CP) Penalty Charge 90.00 94 Notice RS141649 October Antrim Street (CP) Penalty Charge 90.00 03 2010 Notice RS127142 August 2009 Antrim Street (CP) Penalty Charge 90.00 42 Notice RS258617 May 2017 Smithfield Square East (CP) Penalty Charge 90.00 49 Notice RS247649 April 2017 Laganbank Road (CP) Penalty Charge 90.00 73 Notice RS159149 October Antrim Street (CP) Penalty Charge 90.00 95 2011 Notice RS254881 April 2017 Laganbank Road (CP) Penalty Charge 90.00 8A Notice RS120521 February Governors Road (CP) Penalty Charge 90.00 15 2009 Notice RS131053 October Antrim Street (CP) Penalty Charge 90.00 2A 2009 Notice RS241310 October Antrim Street (CP) Penalty Charge 135.00 37 2016 Notice 7,590.40 Appendix 2 Finance & IT Corporate Services Committee Report

10th October 2018

Report from: Acting Chief Executive

Item for Decision

1 TITLE: Citizens Advice Lisburn & Castlereagh – Presentation on Welfare Reform

Background and Key Issues: In accordance with a previous decision, arrangements have been made for officials of Citizens Advice Lisburn & Castlereagh to be in attendance at the meeting in order to advise on the new welfare reforms and benefits, the service provided by Citizens Advice in this regard and the involvement/advice that could be offered by Elected Members.

Further to the meeting of Committee on the 10th April 2018, all Members of Council have been invited to be present for the presentation.

The following officials shall be in attendance and they are scheduled to be received at 6.05 pm:-

• Mrs Julia Cleeland - Office Supervisor • Ms Carol McCabe – Welfare Reform Special Advisor

Recommendation: It is recommended that officials from Citizens Advice Lisburn & Castlereagh be received and that the appropriate action be taken thereafter.

Finance and Resource Implications: None. Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: None.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Acting Chief Executive

Item for Decision

2 TITLE: Mountview Drive & Skyline Drive, Lisburn Special Meeting of Corporate Services Committee

Background and Key Issues: Members will be aware of the proposed transfer of former Ministry of Defence housing at Mountview Drive and Skyline Drive, Lisburn to Clanmill Housing Association. Concerns are ongoing about anti-social behaviour associated with the vacant properties and the Council has been urging for the transfer of the housing as soon as possible in an effort to address this.

In this regard, I refer to the decision of the Council at its meeting held on the 25th September 2018 that a special meeting of the Corporate Services Committee be held with representatives from the Department for Communities, Clanmill Housing Association and the local Residents’ Association in attendance to share their views and for the Council to consider how it could help mitigate the circumstances until legislation was passed in Westminster to deal with the transfer. The Council further agreed that all Members from the relevant District Electoral Area would also be invited to attend.

Recommendation: It is recommended that the decision of the Council at its meeting held on the 25th September 2018 to convene a Special Meeting of the Corporate Services Committee to discuss problems associated with the vacant properties at Mountview Drive and Skyline Drive, Lisburn formerly in the ownership of the Ministry of Defence be accepted, the arrangements for such a meeting to be left with the Acting Chief Executive in consultation with the Chairman of the Committee. Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: None.

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Acting Chief Executive

Item for Decision

3 TITLE: Consultation – “Devolution within Northern Ireland: A report for the Northern Ireland Local Government Association” (Extended closing date: 26th October 2018)

Background and Key Issues: I wish to report the receipt of a consultation document entitled “Devolution within Northern Ireland: A report for the Northern Ireland Local Government Association” which examines evidence for an extension of the responsibilities of local government in Northern Ireland through devolution from Stormont. The council is invited to make its response via the Northern Ireland Local Government Association (NILGA).

Recommendation: It is recommended that any comments which the Committee may wish to make on the consultation document entitled “Devolution within Northern Ireland: A report for the Northern Ireland Local Government Association” be submitted to NILGA by the stipulated closing date of the 26th October 2018.

Finance and Resource Implications: None. Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES: Appendix 1 Acting CE Consultation document - “Devolution within Northern Ireland: A report for the Northern Ireland Local Government Association”

Appendix 2 Acting CE Illustrative timeline

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

10th October 2018

Report from: Acting Chief Executive

Item for Decision

4 TITLE: Nuclear Free Local Authorities All Ireland Forum “How should Ireland drive its own low carbon, renewables programme to help mitigate climate change?” Council Chamber, Dundalk Town Hall, Crowe Street, Dundalk 12th October 2018 (10.30 am – 1.00 pm)

Background and Key Issues: Details of the above conference have been received. The cost of a Member’s attendance thereat has been estimated at £57.20.

Recommendation: It is recommended that the Committee considers if it wishes to make nominations to the above conference.

Finance and Resource Implications: From within agreed budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment 4.2 SUBJECT TO PLANNING APPROVAL: No

4.3 APPENDICES: Appendix 3 Acting CE Details of Nuclear Free Local Authorities All Ireland Forum conference being held on 12th October 2018.

4.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Appendix 1 Acting CE

Devolution within Northern Ireland A report for the Northern Ireland Local Government Association

June 2018

Peter Kenway and Issy Petrie Contents Executive Summary ...... 3 Introduction and focus ...... 4 Public spending in Northern Ireland ...... 4 Spending at the local, devolved and UK government levels ...... 4 What is the potential for local government in Northern Ireland? ...... 6 Arguments for devolution ...... 7 Why devolution: four arguments from the English debate ...... 7 Neighbourhood services and local government ...... 10 Neighbourhood services ...... 10 Responsibility for neighbourhood services in Northern Ireland ...... 11 How far could devolution of neighbourhood services go? ...... 12 Devolving neighbourhood services: observations from Northern Ireland ...... 13 Other services and local governance ...... 15 Scotland’s Local Governance Review ...... 15 Scrutiny and governance: observations from Northern Ireland ...... 15 Conclusion and practical next steps ...... 17 Devolution and the role of the Northern Ireland institutions ...... 17 Practical next steps and who must take them ...... 17 Appendix 1: current responsibility for neighbourhood services in Northern Ireland and English shires ...... 19 Appendix 2: overview of council powers in the Republic of Ireland ...... 21 Responsibilities of local authorities ...... 21 Local authorities and housing ...... 21 Local authorities and recreation facilities and amenities ...... 22 Local authorities and planning ...... 22 Local authorities and essential services ...... 22 Local authorities and environmental protection ...... 22

2 Executive Summary

This report examines evidence for an extension of the responsibilities of local government in Northern Ireland (NI) through devolution from Stormont. Its context is a drive towards greater power for cities and regions across the UK, the absence of a functioning Assembly, the proposed Augmentation Review as specified in the NI Local Government Act (2014) and the EU (Withdrawal) Bill. ‘Devolution’ includes the transfer to councils of direct responsibility for services and the scrutiny by councils of matters which remain the direct responsibility of NI Executive or its agencies.

The main findings are:

• Councils were responsible for under four per cent (£738m) of public spending in NI in 2015/16, compared with 27 per cent in Scotland and Wales. The NI Executive’s 88 per cent share of total public spending was more than double that of the Scottish and Welsh Governments. • Neighbourhood services are the main candidates for devolution of direct responsibility to councils. They cover highways and transport, cultural and related services, environment and regulation and planning and development. At present, councils are responsible for under half of them. If they took them all, they would be responsible for six to seven per cent of total NI public spending. • A review of the arguments for devolution in England shows that what is key is local deliberation and decision-making about problems, priorities and solutions. Councils contain this local wisdom, but its source lies in the local community, including voluntary, third sector and business groups. • Councils could also exercise scrutiny over areas of spending, for example aspects of social care and public health, which remain the responsibility of the Executive or its agencies. Scotland’s Local Governance Review is a model which could be adopted to examine this approach in NI. • To play this role, councils must be focused on outcomes and be willing to act as enablers as well as doers. What the councils bring which the agencies cannot is democratic legitimacy and the possibility of public engagement in the reform and delivery of services. Whilst the lead must rest with NILGA and the councils, devolution within NI also requires initiatives by the Secretary of State, MLAs, the NI Executive and even the NI Affairs Committee (NIAC) in Westminster. As they wrestle with public service reform, NI agencies should consider what full involvement by and through councils could offer. Community, voluntary and business groups need to be engaged in identifying the different, better outcomes they want from public service provision in NI.

3 Introduction and focus

The purpose of this report is to consider evidence for an extension of the responsibilities of local government in Northern Ireland through greater devolution from Stormont. It has been written by the New Policy Institute (NPI), an independent think tank which carries out research across the United Kingdom. Over the last three years, this has included three devolution-driven studies for the Association of Public Service Excellence (APSE) on local government services.

The wider context for this report includes: a policy drive, both national and international, towards greater power for cities and regions, allied to localist, subsidiarity and place shaping policy momentum; the absence at the time of writing of a devolved legislative assembly in Stormont; and the EU (Withdrawal) Bill and the consequent transfer of legislative and regulatory responsibilities from the EU to the UK, devolved and local levels.

Public spending in Northern Ireland

In this section, we use HM Treasury data for 2015/16 to paint a picture of how much public money is spent in NI by whom (local government, devolved government or the UK government directly), on what and how this compares with Wales and Scotland. A separate annex has been made available from the Association of Irish Local Government in the Republic of Ireland, to highlight an additional key benchmark.

Spending at the local, devolved and UK government levels

In 2015/16, total public expenditure in NI by all levels of government combined totalled £20.3 billion. £19.0 billion of this counted as current expenditure and £1.3 billion as capital expenditure. Figure 1 compares NI with Wales and Scotland to show how responsibility for total public spending was split between the local, devolved and UK governments. There are two stand-out points for NI. The first is how low local government’s share of this total is under four per cent (£738 million), compared with 27 per cent for each of the other two countries. This is after the Review of Public Administration which saw councils given new powers in April 2015. The second is how low the UK government’s share is: nine per cent compared with 34 and 42 per cent in Scotland and Wales.

This second point is easily explained: spending on social security benefits (other than housing benefit) is retained at the UK level by the Department for Work and Pensions for Wales and Scotland but is devolved to the NI Executive (NIE). This was worth £5.8 billion in NI in 2015/16, 29 per cent of total public spending. If this were retained at the UK level instead of being devolved, the UK share of total public

4 spending in NI would (at 38 per cent) lie midway between the percentages for Wales and Scotland.

Figure 1: share of current and capital public expenditure on services, 2015/16: Northern Ireland, Scotland, Wales1

With this adjustment, there is no further need to look at spending at the UK level. All other spending by local and devolved government in NI totalled £12.8 billion in 2015/16. Of this, local government’s £738 million represented six per cent. The comparable figure for local government in Wales and Scotland was 43 per cent. This gap supports the point made by Garry and Pow to the Northern Ireland Affairs Committee of the House of Commons (NIAC) that NI has been suffering from a democratic deficit since long before the suspension of the Assembly.

Figure 2 shows how this £12.8bn was spread across the different functions. As can be seen, local government spending was restricted to just five of the ten, namely: environment protection; recreation, culture and religion; housing and community amenities; economic affairs; health. Local government only accounted for a majority of the spending on the first two. On the last two its share was negligible.

Figure 2 also shows the proportion of spending on each function carried out by local government in Wales and Scotland. Comparing this with the proportion for local government in NI shows that the bulk of the difference arises from education,

1 Source: HM Treasury, Public Expenditure Statistical Analysis, 2017, table 9.21. Percentages don’t always add to 100 because of rounding.

5 personal social services and the administration of housing benefit. There is also a smaller shortfall with economic affairs, housing and community amenities, general public services and public order and safety.

Figure 2: public expenditure, Northern Ireland 2015/16, by function

What is the potential for local government in Northern Ireland?

We have heard little whilst researching this paper to suggest that an appetite exists for local government in NI to take on responsibility for the administration of housing benefit, personal social services (social care), public order and safety or education. As these functions account for the bulk of the gap between NI and Wales and Scotland, a large gap is bound to persist. But for those functions where NI local government already has some responsibility, what happens in Wales and Scotland is a guide to what is possible. In short, it is economic affairs, housing and community amenities and the catch-all of general public services, where the main potential lies.

If local government spending for these three functions (and recreation, culture, and religion) took the same share as in Wales and Scotland, total spending by NI councils would rise by about £0.7 billion to around £1.4 billion (including current levels of spending on environmental protection and health). That total represents 11 per cent of spending by local government and the NIE combined or seven per cent of total public expenditure in NI including what is spent by the UK government directly.

These numbers show the potential for a second (numerically modest) step in terms of devolution but they are not in themselves an argument for it. Given the attention which the four per cent figure 1 has received since NILGA included it in in its

6 evidence to the NIAC, this seven per cent figure is a useful counterpoint. What it is saying is that there is considerable potential for devolution within NI that will still leave NI far away from the norm in Wales and Scotland.

Arguments for devolution

In this section, we consider various arguments for devolution to local government that have been advanced in England.

Arguments for devolution are neither wholly portable – i.e. general ones which apply whatever the circumstances – nor wholly context-specific – i.e. NI is so different that arguments in favour of devolution, run-of-the-mill elsewhere, can have no relevance whatsoever. When thinking about such arguments for NI caution is therefore both normal and proper.

Devolution cannot be unconditional. Devolution deals in England (mainly so far to the Cities) may have started to reverse some of the problems of over-centralisation. Yet they have come into being during a period of austerity in which the poorest areas have usually seen the biggest cut in resources. In a country as unequal as England, enduring resource re-allocation from the centre is simply unavoidable. A report for APSE, calling for ‘real’ devolution deals which reduce but do not eradicate centralism, is an expression of this unavoidably awkward viewpoint.2

There is also a need to be cautious about claims for devolution which extend beyond better public services themselves to include wider benefits for local business and the economy. As a part of the public sector which is driven by local needs and gets things done, local government shares an outlook with business which favours devolution. But business and local government face different risks and rewards. Businesses, as well as some not-for-profit organisations, are in competition with one- another. If a competitor’s proximity to local government is thought to give them an unfair advantage, it may seem better that decisions should remain with a more remote but dis-interested devolved body.

Why devolution: four arguments from the English debate

In reviewing the arguments for devolution to local authorities in England, four basic arguments can be identified which carry over to NI. They are:

• Services can be better-designed when local knowledge is brought to bear.

2 The Real Deal: Pushing the parameters of devolution deals, published by CLES and the Sheffield Political Economy Research Institute, 2016

7 • Services can be joined up more effectively at a local level. • Services are better if decisions about them are made at the local level. • Services designed locally offer more scope for innovation and diversity. On the face of it, the idea that many services are better delivered when local knowledge is brought to bear seems common sense. But it raises the question of what kind of knowledge it is that can only be “local”. After all, when Google knows the whereabouts of traffic jams in real time, it can’t be the same answer as would have been given just a few years ago.

A report (by Policy Exchange) entitled Smart Devolution asserts that there is now a vast amount of under-utilised data which could improve decision making (including spending decisions) to inform public service reform, transport planning, supporting small business growth and better targeting frontline services. This may well be so, but held electronically, such “big data” cannot just be a local resource and therefore cannot be a reason for devolution. If “local” knowledge is to be a reason for devolution, it must be knowledge of a subtler kind, somehow less-systematic, probably part of the wisdom that goes into decision-making. Community Planning in NI can be harnessed fully in this vein.

The second argument for devolution is that by attributing primacy to the local area, services can be joined and made consistent in a way that is not possible at the regional or country-wide level. This argument has been made in a report by the Institute for Public Policy Research (IPPR) for English counties – the upper of the two local government tiers in rural areas – with a special emphasis on health and social care in rural areas. Common boundaries, so it is said, present an opportunity for public service reform and for delivering more efficient and better value for money services. A similar argument is also made in the economic sphere, in favour of taking control at the local level of employment, skills, and business support.

As with the argument for “local” knowledge, the challenge here is to be clear why “joining-up” is an argument for devolution. The degree of diversity across NI, with differences between local government districts being large compared with the differences within each one, is part of the answer. As a result, the right joined-up solution for one district is likely to be different from the right joined-up solution for another – a series of bespoke outcomes which a single, joined-up authority for NI would struggle to conceive and deliver. NILGA argues that “service homogeneity” is not desirable but that “service consistency” – core performance challenges tailored to local communities, rural, metropolitan and in between – is desirable.

Yet like the local knowledge argument, the advance of big data which increases a remote agency’s capacity to grasp local specifics means that this argument too has

8 less force than it did. Since this conclusion applies to any technocratic argument, the case for devolution must be based on further grounds.

While repeating the hoped-for gain from more joined-up working, the Review of Public Administration in NI identified a different reason for devolution, namely, that common boundaries make services easier for the public to understand. Why does public recognition matter? Because to be successful, devolution is not just about economic growth and integrating services, but also about enhancing democratic involvement and accountability. In Democracy: the missing link in the devolution debate, the New Economics Foundation laments the absence of community engagement and the failure of devolution deals in England so far to strengthen democracy, increase citizen involvement and democratise local decision-making.

This viewpoint finds an echo in the submission from the Northern Ireland Council on Voluntary Action (NICVA) to the NIAC enquiry into the democratic deficit. Against the backdrop of the continued suspension of Stormont and the possibility of direct rule, NICVA argues that “consideration should also be given to formalizing the role of social partners and the role of a citizens’ assembly or civic forum mechanism”. While this call is directed to the level of NI, it rests on the belief that there is a civic wisdom which should be brought to bear. The same argument can be advanced for the voice and involvement of local businesses. NILGA has for many years voiced the view that councils are best placed to unlock this civic wisdom, now backed up by strategic partners such as Stratagem (NI) in partnership with the Carnegie Trust (UK) in terms of Community Planning and Wellbeing.

NICVA also calls for a greater role for local councils: “Consideration should be given”, it says, “to how policies and legislation can be progressed at council level, looking along the lines of the Programme for Government outcomes and whether these can be delivered at more local level”. There are two points here. One is that councils themselves are containing this civic wisdom, rather than being part of a remote central state. The other is that if they are to play this role to the full, they in turn must be open to local citizens. This is only possible if there is public recognition of, and identification with, the council based on the district it serves.

This ‘civic wisdom’ is not just local knowledge. Citizens’ assemblies, civic forums and indeed council meetings are not primarily places where people bring facts. Rather they are places where they deliberate – and in the case of councils, decide – what to do about them. In short, the third argument for devolution boils down to a belief in the superiority of local decision-making.

The fourth argument takes this social case for devolution several steps further. Eleven local authorities create opportunities for autonomy, innovation and diverse leadership in ways which are simply not possible if services are planned and

9 delivered by NI-wide agencies. Even if a data-rich central authority can provide services in different ways in different areas, those bespoke solutions would first have to be found.

It is not just about solutions: devolution also allows councils to identify problems and designate them as priorities. What looks like a priority at the local level may not look like one, if it is visible at all, at the NI level. Regeneration powers, still held centrally, restrict NI councils to identifying capital investment proposals within narrow geographical boundaries. Elsewhere in the UK, where these powers are devolved, this restriction does not apply. For example, disused canals and pathways within and beyond the principal boundary can be linked together in a common-sense way, benefiting local wellbeing, tourism and the economy.

Neighbourhood services and local government

In this section, we look at what have been called “neighbourhood services” – a broad grouping of some 70 individual local government functions – to explore the potential for devolution within NI in more detail. The comparisons in this section are with English local government. In the first place, that is just because the data is English. But because England has (at least) six different types of local authority each with its own mix of powers, the devolution question in NI can be seen in English terms as being about the type of local authority that NI councils could aim to be.

Neighbourhood services

Sometimes referred to as public realm or liveability services, neighbourhood services are one of the core functions of local government in England, Wales and Scotland.3 The term, chosen after consultation during research for APSE, covers four groups of services, namely:

• highways and transport • cultural services • environmental and regulatory services • planning and development. The reason for the single term “neighbourhood services” is to give an identity, and therefore a collective weight, to the services provided by local government which don’t come under the high priority headings of education or social care. As a share of

3 For a fuller discussion, see Kenway and Barker, 2017, Redefining neighbourhoods: A future beyond austerity? http://www.npi.org.uk/publications/local-government/redefining-neighbourhoods-future- beyond-austerity/

10 all local government spending in 2015/16, neighbourhood services accounted for between 15 per cent (Wales) and 19 per cent (England). In the classification used in England, some 70 individual services come under this heading. Most of them, once they are named, speak for themselves. Mundane rather than glamorous, most are also essential to maintaining the quality of everyday life. Appendix 1 provides a list. Appendix 2, which shows powers of councils in the Republic of Ireland, offers a comparison.

Responsibility for neighbourhood services in Northern Ireland

In NI, many of these functions are either the responsibility of the Executive and its agencies or shared between the Executive and councils. Of the 70 individual neighbourhood services, 16 are identified as being the responsibility of NI councils, 29 are the responsibility of the Executive and its agencies while 19 are shared between the councils and the Executive. The allocation of the other six is unclear. As a set of responsibilities currently administered by English local authorities, they appear to be a block of services that could be devolved to NI councils.

Figure 3 uses English local authority spending data on neighbourhood services to give a sense of the scale of devolution that this might imply. To do this, English local authority proxies have been selected for each of the 11 NI councils according to criteria measuring: i) the degree of rurality; ii) the share of working-age people in the total local population; iii) Gross Value Added per head (a measure of economic output); and iv) the employment rates. Using 2016/17 spending data for the 11 proxies, individual neighbourhood services were then categorised according to where current responsibility for them in NI is assessed as lying.

Overall, 40 per cent of what these English local authorities spend on neighbourhood services is the responsibility of councils in NI, with a further 22 per cent being the shared responsibility of the councils and the NIE. This differs greatly according to type of neighbourhood spending. Councils have a large share of spending relating to environmental services and regulation (82 per cent). By contrast, highways and transport is largely the domain of the NI Roads Service (95 per cent). Although councils are solely responsible for around a quarter of spending (27 per cent), there appears to be no category of spending on planning and development which is wholly the responsibility of the NIE.

11 Figure 3: spending on neighbourhood services in 11 English proxy local authorities, classified according to responsibility in Northern Ireland4

How far could devolution of neighbourhood services go?

At first sight, it looks like full devolution would mean councils becoming responsible for something like double their current spending on neighbourhood services (equal to 40 per cent of the total plus a share of the 22 per cent). Yet few, if any, English local authorities have sole responsibility for all these services. Of the English councils used here as proxies, the one that provides the widest range of services is Liverpool (the proxy for Belfast). Yet Liverpool is not responsible for waste services (provided instead by a Waste Authority covering the wider Merseyside area). Hartlepool (the proxy for Derry and Strabane) delivers most services including waste, but it does not, for example, deliver business support (which instead is the responsibility of the recently created Tees Valley Combined Authority).5

Liverpool is a metropolitan borough while Hartlepool is a unitary. The other nine councils have been identified with English shire districts.6 These districts are the lower level in an English two-tier system in which shire counties are the upper level.

4 Source: NPI and NILGA analysis of Local authority revenue expenditure and financing England, 2016/17. 5 Our spending totals include allocations of the spending by the Combined and Joint Authorities to both Liverpool and Hartlepool, based on their share of the relevant population. 6 Namely: Adur, Bassetlaw, Gedling, Mid Suffolk, South Holland, Stafford, Tendring, Weymouth and Portland, Wyre.

12 If the nine were responsible for all the neighbourhood services provided by English shire districts and if Belfast and Derry and Strabane had full responsibility in their areas, the eleven councils together would be responsible for around three quarters of total spending on neighbourhood services.

Identifying the other nine NI councils with English, lower-tier shire districts implicitly precludes the full devolution of neighbourhood services. This identification is not inevitable. Within neighbourhood services, it is mainly highways and transportation services that are at stake. That is, it is the upper tier, county councils which are responsible for almost all of them in the English two-tier areas.

Based on the size of the population, five councils could be unitary authorities (like Hartlepool or in effect Liverpool) and be responsible for all, not just lower-tier, neighbourhood services. The argument for five is that three councils – Armagh, Banbridge and Craigavon, Newry, Mourne and Down and Ards and North Down – are all larger than Derry and Strabane. The council in the English borough of Bedford, which converted from district to unitary status in 2009, has a population about the same size as Newry, Mourne and Down. The five are also larger than every one of the 22 Welsh authorities, all of which are unitary. Since the smallest NI council (Fermanagh and Tyrone) is larger than seven of the 22 Welsh authorities, the example of Wales shows that there is no argument based on size alone against all the 11 NI councils being unitary. If some NI councils are still judged to be too small to take on full responsibilities for neighbourhood services, a second answer could involve some form of formal co-operation between two or more councils. A third answer could see responsibility for running the “upper-tier” neighbourhood services remaining with the NI Executive and its agencies, with councils acquiring a formal governance or oversight role.

Devolving neighbourhood services: observations from Northern Ireland

Before developing this last answer, we report some reactions from within NI to the idea of devolving powers to councils, in particular, neighbourhood services. These reactions reflect discussions we have been involved in with councillors, MLAs and council officers, as well as interviews with a senior figure in an NI Agency and each of the business, community and charity sectors.

In general – but with one important exception – the idea that NI councils should be responsible for neighbourhood services has been met with support. Arguments for it include: the inefficiency of detailed matters like on-street parking requiring the attention of ministers or senior civil servants; the unresponsiveness, including to councillors, of a centrally-run system; and the mis-match between the public’s perception that councils are responsible for this sort of thing and the reality that they

13 are not. A further, allied point is that devolution of matters like these to councils would help free the Executive (and the Assembly) to concentrate on the strategic questions facing NI.

Elsewhere in the UK, regeneration is made easier by highways and transportation and planning sitting under the same roof. To that extent, arguments for NI councils to have the power to lead regeneration are also, in effect, arguments for the devolution of neighbourhood services too. Yet while we have heard forceful arguments for regeneration sitting with councils (the crucial thing being their ability to drive regeneration), we have also heard doubts. To the extent that these doubts arise within the community, they merit attention.

Even if the general argument for devolving neighbourhood services is judged to be strong, individual service areas can still be exceptions. One such is responsibility for flooding, where the area covered by an individual council is unlikely to bear much relation to any sensible geographical unit (for example, a river basin) for dealing with it. This does not rule out councils still playing a coordinating role (for example, Derry City and Strabane, Fermanagh and Omagh, and Mid Ulster who drew together fast response teams from across multiple agencies in the most recent winter).

What of the exception to the general support for devolving neighbourhood services? The point being made here was not that neighbourhood service should not be devolved – but rather that asking what powers should be devolved was the wrong question. Instead of focusing on powers and responsibilities, the focus instead should be on goals and outcomes. In our view, argument for devolution of neighbourhood services that include responsiveness and conformity with what the public believes councils do are themselves arguments about outcomes. So too are arguments about the greater effectiveness and efficiency of NI government were most neighbourhood services to be devolved. In short, if the case for neighbourhood services is not undermined by a focus on outcomes, it is because it can answer in those terms.

The challenge to local government to concentrate on outcomes need not be restricted to those functions for which it has, or wants, direct responsibility. As one interviewee put it: this is about how local government sees itself, whether as a doer or also as an enabler. Even if NI councils were to take on neighbourhood services in their entirety, it would still leave them with just six or seven per cent of total NI public spending. Though that would be a big step for the councils, it would still leave the bulk of public spending in NI in the hands of the NIE and its agencies. If councils want to increase their role, focusing on the outcomes in some of these many other areas of public spending is a way to do it.

14 Other services and local governance

The choice, then, is not just between devolving, or not devolving, executive responsibility to NI councils. Instead, alongside devolving some responsibilities to councils, councils could also exercise powers of scrutiny and governance over areas of spending which remain the responsibility of the NIE or its agencies.

Scotland’s Local Governance Review

Scotland’s recently announced Local Governance Review may offer a model which could be adopted to examine this question in NI. Three principles make the Scottish review relevant here. First, it is not a review of local government but of all locally delivered public services. Second, recommendations will adhere to the principle of subsidiarity, that is, decisions taken at the right and lowest level possible. Third, there will be scope for variation, in other words, the answer in the Western Isles does not have to be the same as the answer in Glasgow.

The Review is running through 2018, with a first phase of consultation and engagement lasting until the summer. It is expected that the eventual conclusions will then inform a local democracy bill. As figure 1 confirms, Scotland is more centralised than Wales in terms of the spending share. While the reason for Scotland’s relatively high centralisation are different from those in NI, arguments for greater devolution can expect to face resistance. Both the conclusions, not at all foregone, and the process itself are likely to be instructive.

Scrutiny and governance: observations from Northern Ireland

The potential for councils to play a scrutiny and governance role in relation to services which they are not themselves responsible for was also discussed during the research for this paper.

Free from responsibility for delivering the service, a body with the power of scrutiny must concentrate on outcomes. This is an advantage. It means that in preparing to exercise such a role, a council would have to form a view about how it wants a service delivered, with what objectives and according to what principles.

NICVA’s call for scrutiny powers over the NIE suggests that there are significant issues here. One mentioned in the Macmillan submission to the Northern Ireland Affairs Committee concerns the extent to which patients with terminal cancer die in hospital as opposed to where most of them would prefer, namely at home, in a care home or in a hospice. Another subject mentioned to us was the prevention of diabetes, a public health issue to do with lifestyle rather than just something for the NHS to treat once diabetes is diagnosed.

15 In principle, each council’s Community Plan provides a framework within which the scrutiny role could be exercised, for example, by challenging the statutory partners to the Community Plan over their contribution and impact. The Community Planning process has strong supporters and significant support. Yet comments have questioned how far statutory partners to the Plans and the statutory agencies more generally are genuinely open to scrutiny by local government. Procedures on paper open the possibility of scrutiny but the reality of it requires compliance.

Within the limits of this paper, we offer three observations. First, is a failure to treat local government seriously a sign of strength on the part of the NI Executive and its agencies or a sign of weakness? If service provision is at odds with what most people want or if public health crises remain unaddressed the more likely answer is the latter than the former.

Second, if it is weakness, isn’t this an opportunity for local government? With few direct responsibilities, councils in NI have a freedom to pick and choose where to seek to assert themselves. As the only functioning element of formal democracy in NI, at the time of writing, they have a unique legitimacy.

Third, isn’t the challenge here to make sure that councils really do speak for their communities and that this is evident both to those communities and to the agencies? This comes back to whether councils see themselves as enablers as well as doers. The trouble with appearing as just a doer is that it downplays the very thing that gives councils their edge, leaving them looking like just another agency.

We know that proposals for greater citizen involvement are viewed with suspicion by some politicians, both local and national. Yet an argument that says “devolve only unto us” is not persuasive. NI’s local authorities now enjoy the advantage of size, being neither too large nor too small – though being relatively new, their identity is still being established. Living within the within the communities they serve, council officers and elected members are highly accessible, evidenced by councillors returning weekly activity reports showing 60-70 hours activity in many cases, and weekend engagements being the norm. As NILGA puts it, they (council personnel) don’t “go” to work, they live in work. In this situation, advocating devolution at every level can only strengthen them. What should follow naturally is the other key tenets of arguments for greater devolution – better application of local knowledge, greater local efficiencies, better decision taking and greater innovation and diversity.

16 Conclusion and practical next steps

Devolution and the role of the Northern Ireland institutions

Our review of the arguments put forward for devolution concluded that what is decisive is local decision-making not just local knowledge. Local decision-making means that local judgements are being made about priorities and how to meet them. It fosters innovation. It is a prerequisite for co-operation between councils. It rests on a view of councils as bearers of a certain civic wisdom whose fount lies elsewhere, in the wider community which they represent. It is a view of councils that can only be expected to prevail when that openness and responsiveness to the wider community can be shown and not merely asserted.

But devolution is not independence. Devolution of authority to NI councils requires devolution of the financial means to allow them to exercise this authority. How much money to allocate and how the total sum is to be distributed between the councils is unavoidably a central decision. Since the reasonable demands on this money always outstrip what is available, this decision requires that judgements be made at the centre between competing, often incommensurate, claims. Decisions by the Welsh and Scottish governments have meant that the impact of austerity on local authorities in those countries has been different from its impact on local authorities in England. These decisions are political through and through. In the absence of political (Ministerial) decision taking, NILGA has re-convened an elected member forum, drawn from central-local government members of the statutory Political Partnership Panel, so that political scrutiny can take forward such work.

Decisions made in Belfast are an integral and enduring part of devolution to NI local government: not only do they provide the financial framework within which councils act, they are also fundamental to the acceptability of the devolution settlement. If the success of devolution depends ultimately on judgements at the local level, its legitimacy depends on judgements at the NI-wide level. It is hard to see how devolution to NI local government could flourish without the Assembly.

Practical next steps and who must take them

Making a reality of devolution within NI requires deliberation of a range of questions by a range of organisations. In identifying these questions, we assume that the lead rests with councils themselves, through NILGA, and with the NIE. But the organisations which need to be involved range much more widely, from community organisations in NI to MLAs and their political parties, and MPs.

1. The Secretary of State, the Northern Ireland Executive and NILGA should launch a Review of Local Governance, using all relevant avenues but

17 particularly the Central Local Elected Member Forum and the NIAC, based on the Scottish model and tailored to NI requirements. This should consider both the devolution of executive power to councils and the creation of scrutiny powers for councils over matters which remain the direct responsibility of the NI Assembly and the NI Executive or its agencies. 2. NILGA and councils should identify the executive powers over neighbourhood services they want, supported by a clear view of the different outcomes those powers can be expected to deliver to local communities. Community and business groups have a large part to play in forming this view. 3. NILGA and councils should identify a short list of subjects on matters for which NI agencies are responsible where local communities desire different outcomes from those delivered now. NI agencies should identify where local involvement, facilitated by councils, would help achieve different outcomes. 4. The NI Assembly, NILGA and councils should develop a process by which individual NI councils can apply and be considered for a status akin to Welsh and English “unitary” local authorities with the powers to match. 5. MLAs, the NI Executive and NILGA should consider the twin questions of the level of financial resources to make available for devolution to NI councils and how those resources should be distributed between councils (linked to the need to indemnify councils through appropriate “New Burdens” legislation). 6. The draft Programme for Government mechanisms should factor in successor activity, whether budgetary, strategic or governance activity, to foster greater executive and scrutiny roles for councils in the medium and long term. Clearly (and in conclusion) this report can only serve to open a practical, tangible series of actions to create positive changes to the devolution picture in Northern Ireland. The need for positive change is inescapable, and NILGA as the representative and support body for the 11 councils is critical to it. Without the material, corporate and voluble involvement of the many partners which the Association has garnered in recent years, the opportunity will be lost. That would be a great shame for the communities and the economy of Northern Ireland, as well as the institutions which govern and serve them.

18 Appendix 1: current responsibility for neighbourhood services in Northern Ireland and English shires

Group Service NI England Highways maintenance planning, policy and strategy NI-wide County Public and other transport planning, policy and strategy NI-wide County Structural maintenance - principal roads NI-wide County Structural maintenance - other LA roads NI-wide County Structural maintenance - bridges NI-wide County Environmental, safety and routine maintenance - NI-wide principal roads County Environmental, safety and routine maintenance - other NI-wide

LA roads County Winter service NI-wide County Street lighting (including energy costs) NI-wide County Bus lane enforcement NI-wide County Road safety education and safe routes NI-wide County Other traffic management NI-wide County On-street parking NI-wide County

Highways and Transport and Highways Off-street parking Local District Statutory concessionary fares NI-wide County Discretionary concessionary fares NI-wide County Support to operators - bus services NI-wide County Support to operators - rail services NI-wide County Support to operators - other NI-wide County Public transport co-ordination NI-wide County Airports, harbours and toll facilities NI-wide District Archives NI-wide County Arts development and support Both District Heritage Both County

Museums and galleries Both District Theatres and public entertainment Local District Community centres and public halls Local District Foreshore Both District Sports development and community recreation Both District

Cultural services Cultural Sports and recreation facilities, including golf courses Local District Open spaces Both District Tourism Both District Library service NI-wide County Cemetery, cremation and mortuary services Local District nt ion ron me reg ulat Envi and Trading standards NI-wide County

19 Group Service NI England Water safety Both District Food safety Both District Environmental protection; noise and nuisance Both District Housing standards Both District Health and safety Both District Port health (excluding levies) Local District Port health levies Unclear District Pest control Local District Public conveniences Local District Animal and public health; infectious disease control Both District Licensing - Alcohol and entertainment licensing; taxi Both licensing District Crime Reduction NI-wide District Safety Services Unclear District CCTV Unclear District Defences against flooding NI-wide County Land drainage and related work (excluding levy / Special NI-wide levies) District Land drainage and related work - Levy / Special levies NI-wide District Coast protection NI-wide District Agricultural and fisheries services NI-wide County Street cleansing (not chargeable to Highways) Local District Waste collection Local District Waste disposal Local County Trade waste Local District Recycling Local District Waste minimisation Local District Climate change costs Unclear County Building control Local District Development control Local District

Conservation and listed buildings planning policy Both District Other planning policy Both District Environmental initiatives Unclear District Economic development Both District Planning and and Planning development Economic research Unclear County Business support Both District Community development Both District

20 Appendix 2: overview of council powers in the Republic of Ireland7

In Ireland, 31 local authorities are responsible for approximately 8% of Government spending, which proportionately (based on a national spend of approximately €63 billion p.a.) is about €5 billion.

Following modernisation / legislation in 2014, councils in Ireland have approximately twice the service portfolio, and five times the expenditure of councils in Northern Ireland, with some housing and local regional roads maintenance (neighbourhood services) being their most distinct statutory responsibilities.

Councils provide an extensive range of public services and through community / spatial development promote the interests of local citizens, including the social, economic, environmental, recreational, cultural, community or general development of places.

Responsibilities of local authorities

These are typically broken down into the following broad categories:

• Housing • Planning • Roads • Development incentives and controls • Environmental protection including rivers, lakes, air and noise • Recreation facilities and amenities In addition to the functions outlined above, a fundamental role of democratically elected local government is the representation of local communities, voicing local concerns and responding to local needs.

Local authorities and housing

Local authorities provide and maintain housing in their area. They assess the housing needs for the area and build, buy and lease dwellings. They also provide loans for the repair and improvement of dwellings within the area.

7 Sources: Citizens Information Library and the Association of Irish Local Government (AILG). This appendix was sourced separately by NILGA from the rest of the Report.

21 Local authorities and recreation facilities and amenities

Local authorities provide amenities, facilities and services related to artistic and cultural activities, sports and games, general recreational and leisure activities, libraries, civic improvements such as monuments, environmental and heritage protection and the public use of amenities.

Local authorities and planning

The local authority is the planning authority. It decides whether to grant or refuse planning permission for building and development in your area. It also creates a Development Plan every 6 years, which sets out its planning policies.

Local authorities and essential services

Local authorities provide essential services such as roads and bridges, fire services and drainage. Irish Water is responsible for water and wastewater services.

Local authorities also control dangerous places and buildings, abattoirs and knackeries and provide and maintain graveyards and burial grounds.

Local authorities and environmental protection

The local authority has an important function in relation to pollution control and animal control. It issues licenses for waste disposal and for emissions into the air from plants. It collects or arranges for the collection of domestic and other waste and it monitors the environment for signs of pollution. It also issues licenses for keeping dogs and licenses for horses within its area.

The local authority grants licenses to street traders to allow them to sell goods on the street and to casual traders to allow them to sell goods at casual trading areas designated by the city, county, town or borough council.

22 Appendix 2 Acting CE ILLUSTRATIVE TIMELINE MAY 2019 Local Government election.

Secretary of State or NI Executive review commences as per NIAC report 2019 Review unit established, central/local and detailed NILGA policy work commences Early 2020 Policy groups formed Review report and policy options published for consultation

Consultation on review recommendations and Late 2020 potential transfers Ministerial decision on policy direction

Legislative drafting and practical considerations 2021 commence Legislative drafting, consultations and commencement of legislative passage 2022 Commencement of new primary legislation, legislative passage of regulations. Transfer 2023 negotiations underway Transfer negotiations and change management underway

Transfer pilots, financial decisions May 2023 Local government election

Late 2023 Transfer of functions

2026 2019 Further review? 2026 Appendix 3 Acting CE