August 2016 ™ NThe Premierews Organization for MunicipalD Clerksigest Since 1947 Montreal…

Stand atop the largest inclined tower in the world to view Montreal from a sky-high angle. On a clear day, you can see 50 miles (80 km) in all directions, which offers you the opportunity to witness both the thriving city and the lush St. Lawrence River valley. Ride up to the top of the tower in the only funicular in the world that operates on a curved structure. As you travel up 541 feet (165 m) in less than 2 minutes, look out from your glass-enclosed elevator to see the city open up before you. Once you reach the observation deck, marvel at the impressive panorama, which has earned this attraction the coveted 3 stars awarded by the renowned Michelin Guide. Watch the St. Lawrence River wind its way through verdant countryside and the Montréal skyline twinkling below you from this dramatically inclined structure.

parc Jean-Drapeau Old Montréal and the Old Port Saint-Denis Street in the Plateau Mont-Royal IIMC STAFF DIRECTORY BOARD OF DIRECTORS News Digest™ ADMINISTRATION PRESIDENT • Executive Director Vincent Buttiglieri, MMC, Township of Ocean, New Jersey Professionalism In Local [email protected] Government Through Chris Shalby [email protected] PRESIDENT ELECT Education Mary J. Kayser, MMC, Fort Worth, Texas • Office Manager [email protected] Volume LXVII No. 7 ISSN: 0145-2290 Denice Cox VICE PRESIDENT August 2016 [email protected] Stephanie Carouthers Kelly, MMC Charlotte, North Carolina Published 11 times each year the News Digest • Finance Specialist [email protected] is a publication of Janet Pantaleon IMMEDIATE PAST PRESIDENT The International Institute of Municipal Clerks [email protected] 8331 Utica Avenue, Suite 200 Monica Martinez Simmons, MMC, Seattle, Washington Rancho Cucamonga, CA 91730 • Administrative Coordinator [email protected] Maria E. Miranda Chris Shalby, Publisher DIRECTORS – 2017 EXPIRATION [email protected] [email protected] EDUCATION Andrew Pavlica, MMC, II, Garfield, New Jersey Telephone: 909/944-4162 • (800/251-1639) [email protected] FAX: (909/944-8545) • Professional Development Maryann Hess, MMC, IV, Laurel, Mississippi E-mail: [email protected] Jane Anne Long, Ed.D. [email protected] Founded in 1947, IIMC has 70 years of experience improving [email protected] Anne B. Uecker, MMC, VI, St. Francis, Wisconsin the professionalism of Municipal Clerks. IIMC has more than • Certification Manager [email protected] 10,000 members representing towns, small municipalities Ashley DiBlasi Denise R. Chisum, MMC, VII, Lee’s Summit, Missouri and large urban jurisdictions of more than several million [email protected] [email protected] people. RaNae Edwards, MMC, VIII • Education Assistant [email protected] Kellie Siggson IIMC is affiliated with 49 U.S., & Nine Canadian Associations. Debi A. Wilcox, X, Durham, Ontario, Canada National affiliations: [email protected] [email protected] • ATAM (Portugal) • JOSZ (Hungary) MEMBERSHIP Bruce Poole, MMC, XI, Somerset, United Kingdom • IAM (Israel) • SLCC (England) • Director of Member Services [email protected] • UDITE (Europe) • VVG (The Netherlands) Janis Daudt • IMASA (South Africa) • SOLAR (Scotland) DIRECTORS – 2018 EXPIRATION [email protected] • NAMCB (Bulgaria) • ADSO (England) Carol L. Anderson, CMC - I, Torrington, Connecticut • Member Services Representative [email protected] Tammy Storrie Lisa B. Vierling, MMC – III, High Point, North Carolina [email protected] [email protected] Computerized Business Solutions Diane Whitbey, MMC – IV, North Little Rock, Arkansas • Doug Griffith [email protected] [email protected] Mary Johnston, MMC – V, Westerville, Ohio [email protected] Inside… Pam DeMouth, CMC – VI, Ankeny, Iowa [email protected] President’s Message...... 3 Brian “Petie” Ruch, MMC – VII, Beardstown, Illinois On the Road to the IIMC Conference in Omaha, NE...... 6 [email protected] Spotlight on Success...... 8 Tracy L. Davis, MMC – IX, Keizer, Oregon Former Region XI Director, Ronny Frederickx, Retires [email protected] as Clerk of Essen, Belgium...... 10 DIRECTORS – 2019 EXPIRATION In Kansas City, It’s All About People Creating a Julie Coelho, CMC – I, Warren, Rhode Island Livable City Starts with Equity...... 11 [email protected] Board Meeting Update– Omaha, Nebraska...... 14 Douglass A. Barber, CMC – II, New Carrollton, Maryland IIMC Strategic Outline Summary Performance & Process [email protected] Objectives IIMC 2016-2018...... 16 Pamela Smith, MMC – III, Sanibel, Florida IIMC Diversity Letter...... 18 [email protected] Robbie Hume, CMC – V, Lawrenceburg, Kentucky Regional/Provincial/National News...... 19 [email protected] A Push for Civic Education...... 20 Elizabeth Burke, MMC – VIII, Flagstaff, Arizona Conference Spread...... 22 [email protected] Society of Local Council Clerks – Proposed Constitutional Changes...... 28 www.iimc.com Sheri Pierce, MMC – IX, Valdez, Alaska Cities Hold Key to Saving the Bees...... 30 Copyright by the [email protected] Aleta Neufeld, CMC – X, Lethbridge, Alberta, Canada This is Tomorrow Calling… Reflections From a Welsh Clerk...... 32 International Institute [email protected] Calendar of Events ...... 34 of Municipal Clerks. Spotlight on Success forms...... 35 All rights reserved.

2 IIMC Celebrating 70 Years August 2016 IIMC News Digest

President’s Message Vincent Buttiglieri, MMC IIMC President, 2016-2017

As I reflect back on our amazing Annual Conference of topics including human resources, new legislative in Omaha, I cannot help but be more excited, enthused initiatives, enhanced customer service, and the benefits and energized for what the future holds for IIMC and of maintaining a positive attitude during these changing our profession. I believe the work done by the Omaha times. Topics to help each of us benefit. Thank you to Planning Committee and our amazing IIMC staff putting AMCTO and GMCFOA for their hospitality, and for afford- together our 70th Anniversary conference enabled ing IIMC the opportunity to take part in their events. each of us to have a truly phenomenal educational and One of the initiatives that I brought forth in Omaha networking experience. This work afforded the more was called the “Spotlight on Success.” This initiative is than 1,000 attendees the opportunity to bring many best designed to pay tribute to those members of IIMC who practices and new techniques to our municipalities so continue to make a positive contribution to their commu- that we may better serve our governing bodies and our nities, states or provinces outside of their responsibilities residents. as a Municipal Clerk, Secretary, Recorder, Legislative Leaving Omaha, I reflected on the week that had just Administrator and Directors of Corporate Services. We concluded. I wondered whether I adequately expressed all know someone who has made an impact on their my feelings to the membership about the critical role communities, so please let’s recognize them for their that each of us will continue to play in IIMC’s success “difference-making” and “life-changing” deeds. Nominate and in our respective communities. As I was waiting for them today! Those awarded the Spotlight on Success my transportation to the airport, a fellow Clerk stopped award will be recognized in the monthly News Digest. me to say that while she has been a member of IIMC for The Nomination Form is located on the IIMC website over 20 years, she never really wanted to be “active” but at www.iimc.com and, for your convenience, on page after listening to my comments, she was inspired to get 35 in this issue. I am extremely pleased with the over- out of her comfort zone and make a difference by getting whelming support this initiative has received to date and involved. After hearing that, I knew that I had adequately look forward to receiving more nominations. With that conveyed what I had hoped - we all bring different said, I am extremely pleased to announce the first-ever talents, expertise and experience to the table, and when recipients of the Spotlight on Success Award. They are we work together for the common good, we really can Barbara Blackard, City Clerk/Treasurer, Clarksville, elevate our Association to reach even greater heights. Arkansas and Nyota Figgs, City Clerk, Calumet City, Since Omaha, I had the opportunity to attend the Illinois. Congratulations to both Barbara and Nyota (see 78th Annual Conference for the Association of Municipal pages 8-9 for their story)! Managers, Clerks and Treasurer’s of Ontario (AMCTO) I would like to take the opportunity to recognize and the 60th Anniversary celebration of the Georgia and thank the City Clerk’s Association of California who Municipal Clerks and Finance Officers Association. I was recently approved the establishment of their 3rd Educa- impressed with the pride that both organizations took tion Endowment to the IIMC Foundation in the amount of in providing high-level professional education for their $20,000.00. Prime Minister Winston Churchill once said, members. During both of these fantastic events, speakers “We make a living by what we get. We make a life by what imparted their considerable knowledge on a wide range Continued on page 4

August 2016 IIMC Celebrating 70 Years 3 IIMC News Digest

President’s Message Continued from page 3 we give.” Keeping that in mind, let me also encourage all states, regions, provinces and countries, regardless of size, to explore the possibility of starting an endow- ment. The long-lasting benefit of such an endeavor will be felt for many years to come. Funds earned from these endowments are returned to IIMC in the form of educa- tion scholarships. Let’s stand strong behind our IIMC Foundation so that they can continue to help Municipal Clerks everywhere. I want to wish you an enjoyable summer filled with Georgia Municipal Clerk of the Year, Denise Jordan, CMC, with fun, family and friends. Be safe everyone! IIMC President Buttiglieri during the Georgia Clerks Annual Conference.

Did you know… John Lennon’s song – Give peace a chance – was written in Montreal during a Bed-in at the Queen Elizabeth Hotel on June 1, 1969.

AMCTO Conference left to right: IIMC President Buttiglieri; IIMC Executive Director, Shalby; Past AMCTO President, Michelle Smibert; AMCTO President Christopher Wray; and Past AMCTO President and IIMC Region X Director, David Calder, CMC.

Newly minted Georgia Certified Clerk, Tiwanna C. Crawford, with IIMC President Buttiglieri.

4 IIMC Celebrating 70 Years August 2016 IIMC News Digest

P R E M I E R S P O N S O R Thank you…

…for the 2016 Conference APP and WI-FI

August 2016 IIMC Celebrating 70 Years 5 On the Road to the IIMC News Digest IIMC Conference in Omaha, NE

Editor’s Note: this article is an account of IIMC member, Lois Frank, MMC, Cambria, WI, sharing her story about her group of Clerk friends’ experiences about the Conference in Omaha and past IIMC Conferences.

Being from a small municipality with a population of only 767, I never considered becoming an IIMC member or attending an IIMC Annual Conference. I didn’t think they would have anything to offer someone from a small community. That all changed in 2001. I was the lucky winner of a scholarship for a free IIMC Confer- ence registration from my state association. The village board agreed to pay my IIMC membership dues and other expenses incurred while at the conference. I was grate- ful that my board encouraged my training. They know that education is very important in our profession. So, off I went to Kansas City, MO. The IIMC Confer- ence blew me away by the quality of speakers, variety Standing in the Old Market in Omaha from left to right is the of educational topics, networking with other delegates author Lois Frank from Village of Cambria; Julee Helt from Village and meeting so many vendors in the Exhibit Hall. It was of Waunakee; Diane Hermann-Brown from City of Sun Prairie; Sara Ludtke from Town of Middleton; Roxann Brue – retired Clerk; incredible meeting Clerks from around the world from all Marie Moe from City of Portage; and Barb Goeckner from Village size municipalities. The 2001 IIMC Annual Conference of Germantown. rejuvenated me and I wanted to continue going to this conference each year and I have by attending my 15th did not miss the IIMC Foundation Silent Auction. There conference in Omaha! were many items to bid on. Monday morning we woke A group of my Clerk friends, who have become life- early to get a cup of coffee and continental breakfast long friends, decided we would drive to Omaha; a seven- before attending the Opening Ceremonies. The Parade hour drive! We rented a van and took a road trip! We of Flags always brings smiles and cheers. We then went loaded up the van on May 20 and headed west. We drove to our Region Meetings, attended the General Session to our scheduled stop at the National Historic landmark, and enjoyed lunch in exhibit hall for the grand opening. Amana Colonies in Iowa. The Colonies consist of seven Tuesday was filled with more energy, humor, positive villages and is America’s longest lived communal society. thinking and effective communication education. We We stopped many times along the way and discovered brainstormed solutions to Clerk problems and learned treasures, learned how to make wool and met up with how to improve our work with/for our boards and citizens more friends along the way. more effectively. We made it to Omaha along with 750 other delegates. Tuesday evening saw fabulous ‘70s attire and we We were greeted at the conference registration with cow had a groovy time doing the boogie and dancing the bells ringing and “First Timer” being yelled out. The night away with a great band and so many friends at the first gathering was the Opening Reception on Sunday All-Conference event. Wednesday morning began with evening and we met and talked with many exhibitors breakfast at the Annual Business Meeting and a sneak and filled our bags with goodies from the vendors. We Continued on page 7

6 IIMC Celebrating 70 Years August 2016 IIMC News Digest

On the Road to the IIMC Conference…Continued from page 6 peek at next year’s conference in Montreal, Canada. Tower Museum. We have ridden paddle boats, experi- Can’t wait for that trip! enced ghost tours and viewed a beautiful water fall in With all of the education sessions to choose from Oregon. throughout the week, my group split up and chose differ- It was time to climb back into the van, concerned we ent classes. We came together to discuss what we had might not fit after making our purchases on our trip, but learned. From General Sessions to concurrent educa- we did. Yes, we do support the local economy along the tion sessions, we had enormous amounts of education to way. We were tired and we talked and shared on our way take back to our municipalities and share. Wednesday home. It was another wonderful time with friends, meet- evening was the Annual Banquet and what a great way ing new friends and sharing our state pins with everyone. to end the conference. More food and more music to top If you ever thought you could not join IIMC and it off! attend an IIMC Conference, trust me, there are ways to After the conference on Thursday morning our group make it happen. State Associations offer scholarships, became tourists in Omaha and walked the Bob Kerrey IIMC’s Foundation offers grants and you can always find Pedestrian Bridge, a 3000 foot bridge that spans the a Clerk to share a room with at the hotel and don’t be Missouri River between Nebraska and Iowa. We stood in afraid to ask your municipality to assist monetarily. It is two states at one time. worth it! Hope to see you next year in Montreal! In looking back at all of the conferences I have attended with my friends, we have shared many memories at each conference. Hartford was Plymouth Rock, Cape Cod and a drive to New York City to the Twin

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Editor’s Note: The Spotlight on Success stories are meant to highlight those individuals working in the profession who make a positive contribution to their communities and/or state/provinces outside of their responsibilities as a Municipal Clerk, Secre- tary, Recorder, Legislative Administrator and Directors of Corporate Services or an individual who serves a legislative govern- ment body. This issue kicks off with two members who have been selected to be a Spotlight on Success story.

Barbara Blackard, MMC Nyota Figgs, CMC Barbara Blackard, MMC, Nyota Figgs, CMC, is the City City Clerk/Treasurer for the City Clerk for Calumet City, IL. She of Clarksville, AR, serves not has performed an outstanding only the residents of Clarksville job in her community. She takes through her role as Clerk/Trea- pride in being involved on every surer, but also as a member of level including playing Princess the community. Tiana for the park district in their She is an active member of Princess in the Park program. her church where she serves She was dedicated to making as Treasurer and has been a Sunday School teacher for each and every little girl feel special during this event. many years. She is involved in numerous civic organiza- Nyota took great pride in preparing for this role which tions in her city and county as well. Barbara is a mother included finding the EXACT costume for the princess and grandmother and spends a lot of time with her and watching and studying the princess movie. Several family. hours of preparation went into this three-hour event which was scheduled to last for one hour. However, The word “no” does not seem to be a part of her Nyota was determined to speak with, sip tea, and take a vocabulary as she is the first one to step up and volun- picture with every child that attended. Not to mention the teer in her community, her city and within Arkansas City many children that gathered in River Oaks mall, along Clerks, Recorders and Treasurers Association (ACCRTA). with the many adults who also wanted to see her. Clerk Barbara has served ACCRTA and members over the Figgs said, “It’s important for all children to feel special, years as chair of numerous committees, past president, especially our little girls - there are so many self-esteem incoming president, Mentor Committee chair, and more. challenges ahead of them. Princess Tiana drew such Barbara has also served as IIMC Region IV Director a crowd, she made the local paper. Now that’s a clerk and chaired the IIMC Mentor Committee. She has also doing an outstanding job in our community. served on numerous committees in the Arkansas Munici- Calumet City has been suffering financially like a lot pal League. of other municipalities. The City, in turn, has had to pass along high surplus taxes, fines and fees to their resi- Did you know… dents. As a result, residents have complained. Since the Montreal has the highest number of restau- Clerk’s office is the central location for all complaints, rants per capita in Canada and the second Nyota felt compelled to assist residents. She developed highest in North America after New York and implemented quite a few programs: City.

8 IIMC Celebrating 70 Years August 2016 IIMC News Digest

Spotlight on Success…Continued from page 8

• Amnesty Day - this allowed residents one more opportunity to purchase their vehicle sticker at the reduced rate. Over 500 residents benefited. • Property Tax Appeal - she partnered with the local township and county to come to Calumet City and present how to reduce property taxes. Residents benefited from this program and it was informative for the community. • Animal Clinic - Residents due to financial situations started giving up pets and would call animal control to pick up the unwanted pets. The clerk developed the animal clinic and partnered with the county and provided low cost vaccinations to residents. This allowed families to keep their pets at home. During the Flint Water Michigan water crisis, Figgs coordinated a program to collect water for Flint. She chose different drop off locations in Calumet City for resident to drop off water. She called local businesses and encouraged city departments to participate. Nyota educated the city on the filtration project and spoke passionately about the residents of Flint and the water issue which encourages residents to donate. And the donations started pouring in. Nyota was quoted in the local paper saying, “What started out as a small idea to collect a few cases of water for Flint turned into a semi full-time project.” At the end of the process, Nyota lead her community to donate more than 50,000 bottles of water to Flint. She was successful that a local busi- ness donated the transportation to Flint for the water. Because Nyota is focused on actual service to residents, she coordinated dropping off to residents directly. Nyota asked for volunteers who assisted in loading the truck, taking a trip to Flint, and passing out water to the residents. Residents of Flint asked why? Why would you come here and do this for us, you don’t live here. Nyota replied, “This is also my community, when I see you, I see me, besides I know you all would do it for us.” This is a true example of providing strong leadership during a crisis. Nyota has remained an active member of MCI and attends as many trainings and meetings as her schedule allows. See page 35 for forms

August 2016 IIMC Celebrating 70 Years 9 Former Region XI Director, IIMC News Digest Ronny Frederickx, Retires as Clerk of Essen, Belgium Church of Saint Anthony of Padua, Essen, Belgium

General of UDITE (European Association of Local Chief Executives) and recently concluded his term as Presi- dent of UDITE. His other affiliations included serving as a member of the High Council of the Interior (Advisory Board of the Flemish Parliament), Board Member of the Union of Flemish Towns and Cities, teacher at the School for Public Administration, Antwerp, Belgium and as an Advisor at the Public Management School of the Univer- sity of Antwerp. Frederickx coordinated an international exchange program between the city of Essen (Belgium) and the city of Witzenberg (South Africa). He was also instrumental Friday, June 24, 2016 -- Approximately 200 people in developing IIMC’s first Symposium in 2014, making attended Ronny Frederickx’ retirement celebra- certain that all European government entities were tion, honoring a local government employee who was represented. immersed in all things regarding local government, Municipal Clerks and the various organizations to which In attendance were numerous colleagues including he belonged. (pictured) IIMC Past President Sue Lamblack, MMC, and former IMASA (South Africa) member Deon Boshoff. Frederickx served as Essen’s City Secretary for nearly 35 years, beginning his career with the City in “Ronny’s perspective and discernment into what our 1981. Frederickx served as IIMC Region XI Director Region XI members needed was instrumental as IIMC from 2003 to 2006 and again in 2014. He also Chaired searched for new ways to grow this part of its member- IIMC’s International Relations Committee from 2006 to ship,” said IIMC Executive Director Chris Shalby. 2007. “Ronny always offered a unique perspective on how Frederickx always held a unique perspective on IIMC we can improve and provide our international base with and its potential to be a contributor to Clerks worldwide. education programs that suit their needs and skills,” said He served as President of the Royal Association of City Shalby. “Although he is no longer working, Ronny will Secretaries of Belgium and as President of the Flem- always be IIMC’s International ambassador.” ish Association of City Secretaries. He was Secretary Many thanks to Lieven Deckers, Essen Department Head for organizing the celebration.

10 IIMC Celebrating 70 Years August 2016 IIMC News Digest

In Kansas City, It’s All About People Creating a Livable City Starts with Equity By Randy Rodgers Publisher & Executive Editor Sustainable City Network

Yes, sustainability is about reducing greenhouse gas As in many cities across the nation, the U.S. Envi- emissions. Yes it’s about saving energy and managing ronmental Protection Agency is mandating changes to storm water. Yes, it’s about green building and transit- Kansas City’s storm water management systems to bring oriented development. combined sewer overflows under control. But, for Dennis Murphey, chief environmental officer Kansas City’s consent decree with the EPA, signed for the city of Kansas City, MO, those are all just means in 2010, requires the city to develop systems that will to an end. For him, the end game is creating a city that capture and treat 88 percent of combined sewer over- works for ALL its people. He says sustainability is flows and eliminate sanitary sewer overflows during a ultimately about making sure the city’s most vulnerable five-year rain event. Kansas City was the first city in people have access to nutritious food, quality healthcare, the nation to include green infrastructure in an EPA affordable housing, education and employment oppor- consent decree, and the first to be given 25 years to tunities, safe neighborhoods and amenities like trails, execute the plan – an extra five years to allow the native parks and green spaces that promote a healthy lifestyle. plants used in green infrastructure to reach their full “We’re beginning to recognize that the impacts of potential and see just how much they could reduce the climate change will not be experienced equally across overflows before final decisions are made on the size and the community and that some of the folks in our commu- scope of the vastly more expensive gray infrastructure nity will be disproportionally affected and are least able investments. to respond,” Murphey said. “We need to figure out ways Collateral Benefits that we can be a better resource to help them.” Kansas City began making investments in green How Storm water Management infrastructure in 2013 when it launched its $2.3 million Impacts Livability Middle Blue River Basin Green Solutions Pilot Project, a system of more than 150 different green infrastructure Kansas City has plenty of water – sometimes way too units including 133 rain gardens, said Lara Isch, water much of it. The city’s water and sewer utility, KC Water, quality educator with KC Water. maintains 260 square miles of separate sewer systems, “Overall, the project has been very successful,” Isch and 58 square miles of combined sewer systems. The said. “We ended up with 36 percent reduced peak volume combined sewers, some more than 150 years old, are at our sewer outlet, 76 percent reduced peak flow, and located in the oldest and most economically distressed we have about 360,000 gallons of constructed storage in neighborhoods of Kansas City. that area. And, that was only in our first 100-acre pilot.” “During high storm events, which are becoming more What the city learned during this pilot project was frequent and more intense as a result of ongoing climate that green infrastructure appeals to people on a cerebral change, (combined sewer overflows) become a real prob- level. When done right, it brings neighborhoods together, lem,” Murphey said. He said about seven billion gallons improves aesthetics and increases property values. Curb of contaminated storm water overflows into local water- extensions calm traffic and beautify streetscapes. Trees ways each year. Dealing with that problem is expected provide shade and reduce the heat island effect. When to cost about $5 billion over 25 years. The solution – a sidewalks are added to accommodate the surround- mixture of green and gray infrastructure – will be the ing storm water systems, neighborhoods become more most expensive public works project in the city’s history. walkable and inviting, which improves public health

Continued on page 12 August 2016 IIMC Celebrating 70 Years 11 IIMC News Digest

In Kansas City…Continued from page 11 and reduces crime. Even air quality is improved when “One of the first things we did was to establish a horticulture, agriculture and street trees are intro- community garden. We got some funding from the city; duced in large enough quantities to transform the urban we got a partner, Kansas City Community Gardens, and landscape. we built a community garden that they now operate,” But, Isch said another lesson learned in the Marl- Williams said. He said plans are to nearly double the size borough project was that small rain gardens in the of the garden in the near future. public right-of-way require too much maintenance to be Part of the property has been leased to Bright Farms, sustained on a larger scale. She said future projects, a local-foods company that plans to build two 120,000 including two in the remaining 644-acre Middle Blue sq. ft. greenhouses in partnership with a local grocery River watershed, will focus on larger retention facilities, store chain. turning blighted areas into neighborhood green spaces “We also have Boys Grow, a local non-profit that with nature trails and other amenities. teaches 12- to 14-year-old boys about agriculture, ...and Urban Agriculture they have a small farm that they’re currently building on the Municipal Farm property,” Williams said. He said Murphey said the benefits of green infrastructure, the project is attempting to blend urban agriculture with which have proven to extend far beyond storm water some ecosystem restoration. “We’re even going to try management, has the city riding a wave of support for all using some Missouri native plants that are food produc- kinds of green and healthy initiatives, including locally ing, as an experiment in the edible forest concept,” he grown foods. He said the city has changed its develop- said. ment code to make it easier for citizens to practice urban agriculture. And recently, the city began developing its On a different tract of land at the Municipal Farm, 400-acre “Municipal Farm,” a site that in the early 1900s the city is negotiating with another local non-profit group was an inmate farm for the local jail on what was then to make 2-acre “farmlets” available to participants as the outskirts of town. Parts of the property were also a training ground before moving on to bigger farms, used at various times as a landfill, a household hazard- Williams said. ous waste repository, a police firing range, and storage Transit-Oriented Development facilities for several municipal departments. Murphey said brownfield redevelopment, removing Today, the property is well within the city limits, blighted vacant buildings, installing green infrastructure located near Arrowhead Stadium, home of the NFL’s and investing in transit-oriented development are all Kansas City Chiefs, and Kauffman Stadium, home to the intended to transform the city into a community where Kansas City Royals. The inmate farm closed in the early residents can live and work without owning a car – a life- 1970s and the jail was closed in 2009 and demolished style attractive to millennials. Planned projects that will in 2010, after which the property fell into disuse. After install 600 miles of bike trails and 220 miles of pedes- securing a brownfield grant from the EPA in 2010, the trian trails are more than half complete. city completed an environmental analysis, cleaned up “The city is also in the process of electrifying its the property and developed a “sustainable reuse plan,” transportation system,” Murphey said. In May, the non- according to Gerald (Bo) Williams, lead planner for the profit Kansas City Streetcar Authority (KCSA) opened Kansas City Planning and Development Department. the first line of its new free streetcar system. The Down- Williams said the farm is being converted into a town KC Streetcar starter line is said to be the first step showcase for a variety of sustainability initiatives includ- in a longer-range plan to create a regional, integrated ing community gardens, commercial greenhouses, a solar transit system to connect the Greater Kansas City area. field, some public recreational trails and some green Murphey said the Kansas City Power & Light electric infrastructure projects. A habitat restoration project is utility is in the process of installing the largest electric also under way in the western half of the property, he said. Continued on page 13

12 IIMC Celebrating 70 Years August 2016 IIMC News Digest

In Kansas City…Continued from page 12 vehicle charging infrastructure system of any investor- Effective this year, the city’s new “Energy Empow- owned utility in the country, and the city has plans to add erment Ordinance” begins taking effect, requiring the electric buses to its rapid bus transit fleet. owners of the city’s largest buildings to benchmark and “We’re also expanding our express bus service,” annually report water and energy consumption. Over the Murphey said. “We’re providing additional access to next three years, smaller buildings down to 50,000 sq. ft. public transit to neighborhoods that have been the will be phased in, Murphey said. subject of economic disinvestment over the years, …and “All told, that will be information from about 1,500 we’re trying to create a situation where our public transit buildings, which will represent about three percent of system will more readily be able to provide access to our non-single family residential buildings in the city, but places with living wage jobs for all people in our commu- about 60 percent of the total floor space of non-single nity so that folks who can’t afford to own a car will still family residential buildings,” he said. “So, by focusing on be able to get to and from work,” he said. the largest buildings, we can target our efforts to provide “There’s a lot of focus on increasing the amount of technical assistance and training to the owners and housing opportunities, particularly in the downtown operators of these large buildings.” area,” he said. In the River Market area of Kansas City, He said Kansas City has had two Property Assessed just north of downtown, one young developer is creating Clean Energy (PACE) financing programs for commer- the largest passive house designed apartment complex in cial buildings since 2013 and will soon have a similar the country, which will use 90 percent less energy than a program for residential property owners. traditional building. Murphey said 25 percent of the 270 Public Health and Safety housing units in the development will be leased at “work- force” rates, and the complex will be located directly on In 2015, Kansas City was one of eight U.S. cities to the city’s new streetcar line to give residents easy access be recognized with the Robert Wood Johnson Founda- to the downtown area. tion’s Culture of Health Prize for innovative efforts to reduce health inequities and increase life expectancy. About four blocks away, another housing project Among the programs specifically recognized was the is renovating a former Commerce Bank building into Kansas City Health Department’s AIM4Peace initia- a 27-story “vertical neighborhood” that will include a tive, which uses health workers to interrupt violence in mixture of office and residential units, a preschool, an targeted neighborhoods, resulting in a 70 percent reduc- elementary school, an indoor playground and dog park tion in homicides in those “intervention zones” and a 24 and a small amount of retail space. Two floors will be percent reduction citywide. dedicated to a local university. The foundation also recognized the city, its school “The developer himself will actually be living and district and more than 50 local organizations for their sending his kids to school in that building, which is also efforts to promote early childhood literacy, a project that on the new streetcar line,” Murphey said. “The new Murphey said is one of Kansas City Mayor Sylvester streetcar project has already spurred almost a billion “Sly” James’ top priorities. Reach Out and Read Kansas dollars in private development projects along the 2.2 City provides about 76,500 books per year to almost miles of streetcar line, and we’ve seen the ridership on 30,000 low income children under the age of 6, building a that line exceed initial expectations,” he said. 15-book library for each child. Building Energy A Supportive Political Climate “Energy has been a high priority in our city for a Gerald (Jerry) Shechter, sustainability coordinator, number of years, both in our own operations and commu- said Kansas City’s Office of Environmental Quality, which nity wide,” Murphey said, “and that’s where we get the is structurally part of City Manager Troy Schulte’s office, biggest impact in terms of greenhouse gas reductions.” has enjoyed a tremendous amount of support from local He said the city’s latest greenhouse gas inventory elected officials and citizens. showed city operations have reduced their emissions by Continued on page 19 25 percent between 2000 and 2013.

August 2016 IIMC Celebrating 70 Years 13 Board Meeting Update – IIMC News Digest Omaha, Nebraska • Board Approves Diversity Plan (see page 18 in this Digest) • Board Approves New Strategic Plan (see page16 in this Digest) By Chris Shalby, IIMC Executive Director

On Friday, May 20 and Saturday, May 21 in Omaha, the how the Foundation distributes its funds to IIMC and Nebraska, the Board held two meetings, respectively: 1) IIMC members regarding scholarships, grants, online Board Development to discuss IIMC and Diversity; and programs and more. The Foundation provides funds 2) Board Annual Meeting to review Committee reports, in two categories: 1) Restricted funds generated from education and financial presentations, strategic planning interest earned from endowments and designated as to and took action of a variety of items. where and how these funds are applied; and 2) Unre- stricted funds provided to IIMC to use toward education Friday, May 20 -- Board Development programs such as conference speakers and facilitators, IIMC’s Board of Directors met to discuss diversity creating online courses, conference grants and region within the Organization: specifically, is IIMC doing all stipends and the 2016 Symposium. Regarding the Foun- it can to represent its membership on the Board; and, is dation, the IIMC Board voted on the following regarding IIMC being inclusive and transparent in providing oppor- the distribution of Foundation funds: tunities for members to have a voice within the Organiza- • To continue funding the Region XI Symposium; tion. As IIMC has evolved this past decade, this session • To continue providing funds to each Region for two was important to reflect on IIMC’s future and what new conference grants; and positive developments can be undertaken to continue growing the Organization, not only to sustain its future, • To increase the current MMC scholarship funds from but to strengthen it as well. $100 to $400, and lengthen the application period starting January 2017; Following six hours of constructive discussion, which • To eliminate the State/National/Provincial Associa- were facilitated by University of LaVerne, California, tion Grants and to reallocate those funds toward professors Drs. Kathy Duncan and Patricia Taylor, the Clerk scholarships; Board developed a plan for IIMC to undertake in the next few months. • To continue with the IIMC Region Stipend allocating $1,000 per Region to use toward financial assistance Saturday, May 21 – Board Annual Meeting to embellish the Region’s annual education program; The Board’s annual meeting covered a traditional • To create Online Learning Scholarships; and Agenda which included reviewing and taking action • To create scholarships for MMC members for continu- on IIMC Committee reports; approving the 2016-2018 ing education. Strategic Plan; approving the 2015 year end budget and the projected 2016 budget; discussing the Florida Asso- COMMITTEE REPORTS – ACTION NOT REQIURED ciation letter on recertification and conducting general business. The Board approved the following Committees that required no action: Conference; Elections; Legislative; IIMC Foundation Task Force Membership; Mentoring; Records Management; Research IIMC’s Foundation (formerly MCEF) President and Resource; and the Constitution Task Force. Colleen Nicol, MMC, Riverside, CA, gave an overview of Continued on page 15

14 IIMC Celebrating 70 Years August 2016 IIMC News Digest

Board Meeting Update…Continued from page 14

COMMITTEE REPORTS – ACTION REQIURED ing community colleges with adult-learning programs The Board took action on the following Commit- as alternatives to university-based Institutes. The tee reports: Budget; International Relations; Policy; recommendation is not to switch from universities to Program Review & Certification; and Public Relations & community colleges, but to seek an alternative meth- Marketing. od for our members to continue with their education. We have several states that do not have a traditional Miscellaneous Highlights Institute; therefore, leaving members in those states • The Board adopted a Region XI Bulk Membership without an opportunity to seek certification. Scheme for IIMC affiliate associations, believing the • The Board adopted the year-end 2015 budget and new scheme will attract more Clerks to IIMC and its the auditor’s report and approved the projected 2016 Certification programs. proposed budget. • Since the 2015 Midyear Meeting we have awarded • IIMC’s restricted reserves are now $529,000. The 200 CMC and 50 MMC designations. restricted reserves can only be used by a two-thirds • Since the 2015 Midyear Meeting, we have certified 28 vote of the Board. new international CMCs and 3 new MMCs with The Netherlands making up the majority of those certifi- Did you know… cations. • The Board also tasked the Education and Profession- No building in Montreal can be taller than al Development Committee to work with the IIMC the cross on the Mount Royal Mountain. Education Department to research the viability of us-

August 2016 IIMC Celebrating 70 Years 15 IIMC Strategic Outline Summary IIMC News Digest Performance & Process Objectives IIMC 2016-2018

Key Result Area 1 – Membership Key Result Area 3 – Communications/Social Media Performance Objective: Performance Objective: • Through December 31, 2018, IIMC will maintain a • By February 2017 -- IIMC will have a full-time public membership base of at least 10,000 members, relations/marketing employee to oversee all IIMC communication. This person will also be well versed • Through December 31, 2016, 2017 and 2018, IIMC in all aspects of social media. will grow its membership by 5% annually through new members. • By May 2017 – IIMC presents for Board approval: Social Media marketing plan. Process Objectives: Process Objectives: • Objective 1 – Ongoing – maintain current member- • Objective 1 – By August 2016 gain financial support ship while increase the base via new membership and approval for an IIMC PR/MKTG staff member. campaigns and excellent customer services. • Objective 1a – By May 2017 design and implement • Objective 2 – By March 2016 – Produce new mem- a state-of-the-art social media plan to support IIMC bership campaigns directed at County Clerks and members, Region Directors, member services, and Special Districts. the IIMC online educational programs. • Objective 3 – By December 31, 2017 – IIMC will have garnered 300 new members from the County Responsibility -- Executive Director Clerk and Special Districts campaign. Key Result Area 4 – Board Development Responsibility -- Member Services Department Performance Objective: Key Result Area 2 – Finance • Ongoing – The Board of Directors governs IIMC in an understandable, transparent, rational and effective Performance Objective: way, compliant and adhering to established financial • By December 31, 2018, increase IIMC Restricted and governance policies and the Constitution. Reserves by $100,000, growing from the current $529,000 to $600,000. Process Objectives: • Ongoing – maintain a financially healthy Organiza- • Objective 1 – Ongoing -- develop director recruitment tion protocols that the Board believes will attract quali- fied candidates. Process Objectives: • Objective 2 – Ongoing – provide education and train- • Objective 1 – Ongoing – continue to be vigilant with ing to develop the Board of Directors in the applica- IIMC budget, working with the Budget and Planning tion of their roles and responsibilities. Committee and ascertaining that the Board, Commit- • Objective 3 – By December 2017 develop a plan for tees and staff are following established policies. financial support of advanced Regional Director lead- Responsibility ership development. Executive Director, Executive Committee, Board of Responsibility -- Board of Directors/Executive Director Directors, Staff and Budget and Planning Committee

Continued on page 17

16 IIMC Celebrating 70 Years August 2016 IIMC News Digest

IIMC Strategic Outline Summary…Continued from page 16

Key Result Area 5 – Education - January 2018 -- Create an IIMC vision statement Performance Objective: about diversity and core values possibly modifying • Ongoing -- IIMC members will indicate that they current mission statement/Constitution for 2018 believe the educational activities and opportunities ABM for membership vote. offered by IIMC meet and/or exceed the needs of the Responsibility individual member, and the Municipal Clerk profes- Task Force, IIMC Board and Staff. sion. Process Objectives: • Objective 1 – Through December 31, 2016, add five (5) on-line learning opportunities to the IIMC cur- riculum of offerings that are identified by members as adding value to their membership. Responsibility Thank you… Education Department and the Education/Professional Thank you Municipal Code Corporation for Development Committee your generosity in providing sponsorships for the following in Omaha, NE, during IIMC’s 70th Annual Key Result Area 6 – IIMC and Diversity/Inclusivity Conference. Performance Objective: 2016 Conference APP • 2016 Conference WI-FI • Ongoing -- IIMC members will indicate that they 2016 Conference Registration believe that IIMC is an inclusive and diverse Orga- nization that meets and/or exceeds the needs of the individual member. Process: • Objective 1 – The preliminary plan includes the fol- lowing initial action items: - August 30, 2016 – Create a Task Force, comprised of members from IIMC’s eleven Regions. - September 9, 2016 -- Hire a consultant to provide direction and oversee the Task Force. - October 2016 to May 2017-- Conduct a survey/ focus group of members to gather membership data, providing an accurate and complete picture regarding our membership’s demographics. - May 20, 2017 – Provide the Board with initial update on focus group and survey. - November 2017 Midyear Board Meeting – Provide the Board for their consideration with final report on process. - January 2018 – Implement Task Force’s finding with membership - January 2018 -- Disseminate the report to the membership, outlining the process to move IIMC forward in this regard.

August 2016 IIMC Celebrating 70 Years 17 International Institute of Municipal Clerks Professionalism in Local Government through Education

Dear IIMC Members: On Friday, May 20, 2016 in Omaha, NE, IIMC’s Board of Directors met to discuss diversity within the Organiza- tion: specifically, is IIMC doing all it can to represent its membership on the Board; and, is IIMC being inclusive and transparent in providing opportunities for members to have a voice within the Organization. As IIMC has evolved this past decade, this session was important to reflect on IIMC’s future and what new and positive developments can be undertaken to continue growing the Organization, not only to sustain its future, but to strengthen it as well. Following six hours of constructive discussion, which were facilitated by University of LaVerne, California, profes- sors Drs. Kathy Duncan and Patricia Taylor, the Board developed a plan for IIMC to undertake in the next few months. The plan that is being shared with you – our members – is comprised of the following: That IIMC’s Immediate Past and current President, with the Board’s approval, create a Task Force of members from IIMC’s eleven Regions to develop an action plan designed to produce outcomes on how to make IIMC a more inclusive and welcoming Organization. The preliminary plan includes the following initial action items: 1. Hire a consultant to provide direction and oversee the Task Force; 2. Conduct a survey/focus group of members to gather data about our membership which will best provide an accurate and complete “picture” of our membership; 3. Utilizing the responses from the survey and focus group, produce a final report by the 2017 midyear Board meeting for the Board’s consideration; 4. Disseminate the report to the membership, outlining the process for moving IIMC forward in this regard; and 5. Create an IIMC vision statement addressing diversity and core values possibly modifying current mission statement. As part of the survey/focus group, all IIMC members will have a voice in their Organization’s future, helping shape its membership, leadership and newfound goals. This process will continue to evolve and lay the groundwork for future Boards. We thank you and appreciate your support. We look forward to this extraordinary and seminal task. As we move along in the process, we will keep you informed with every step.

Sincerely,

Monica Martinez Simmons, MMC Vincent Buttiglieri, MMC IIMC Past President IIMC President

18 IIMC Celebrating 70 Years August 2016 IIMC News Digest

In Kansas City…Continued from page 13

“Almost every bit of legislation that we’ve brought to the mayor and city council in the last 10 years has passed unanimously,” including the 2008 climate protec- Region/Provincial/ tion plan, he said. “It’s just amazing, given some of the other things that have been going on around the National News Midwest. We’re one of the few cities, at least in this part of the Midwest, that can openly talk about climate ALABAMA change in our political setting.” The Alabama Clerks Association Shechter said the city’s sustainability initiatives presented Birmingham City Clerk also get strong support from citizens. He said several Lee Frazier, MMC, with their 2016 non-profit environmental and sustainability groups are Alabama Clerk of the Year Award. very active in the Kansas City area. Three specifically Frazier has been Birmingham’s City are Bridging the Gap, a sustainability group with more Clerk for five years, and will be the than 1,000 volunteers, the Metropolitan Energy Center, Host Clerk for the IIMC Conference a group that has advocated for energy efficiency in the in Birmingham in 2019. Kansas City region for more than 25 years, and two area chapters of the Sierra Club. FLORIDA The Florida Association of City Clerks presented awards to the We make a living by what we get, following individuals during their but we make a life by what we give. Summer Conference and Academy. They are: Robert N. Clark Award Winston Churchill – Patricia L. Rambosk, MMC (top left); City Clerk, City of Naples; President’s Award – Linda J. Did you know… Bridges, FACC Executive Director Montreal has a flag with five symbols. The (bottom left), presented by Presi- cross represents Christian principles. The dent Tracy Ackroyd Howe, MMC, fleur-de-lis is for the French, the shamrock Clermont. for the Irish, the thistle for the Scottish and the Lancastrian rose for the English. MICHIGAN The Michigan Association of Municipal Clerks (MAMC) newly-installed 2016-2017 Board of Directors. They are: President, Sarah Bydalek, CMC, Walker; First Vice President, Susanne M. Courtade, CMC, East Bay Charter Township; Second Vice President, Dan Kasunic, MMC, Kentwood; Third Vice President, Jennifer Venema, Montreal has a long human history stretch- Caledonia Charter Township; Directors: Lanie McManus, ing back over 8,000 years. It wasn’t until Garfield Charter Township; Rob Crawford,CMC, Fort 1535 that the first European – Jacques Cart- Gratiot Township; Lisa Hathaway, MMC, Grosse Pointe ier – laid eyes on what is today Montreal. Woods; Jeremy Howard, Mt. Pleasant; Holly Thompson, Then 70 years later Samuel de Champlain CMC, Williamston; Anna Perales, CMC, Holland; Mary set about creating a fur trading post. In 1642 the first Clark, Delta Charter Township; Leon Wright, CMC, Char- real colony named Ville Marie was established. ter Township of Van Buren; and Immediate Past Presi- dent, Joe Bridgman, MMC, Huron Charter Township.

August 2016 IIMC Celebrating 70 Years 19 A Push For Civic Education IIMC News Digest Practices that increase civic awareness are plentiful and diverse By Randall Reid and Emma Humphries, Ph.D.

Everywhere you turn, there is increasing evidence (CIRCLE) and the Carnegie Corporation of New York that Americans don’t know much about history or govern- published the report, The Civic Mission of Schools, in ment or politics, the very subjects that comprise the which they offered these “Six Promising Approaches to critical realm of civics. Civic Education”: Let’s begin with young kids. The most recent 1. Provide instruction in government, history, law, and national assessment in 2014 found that only 23 percent democracy. of eighth graders scored at or above proficient in civics, 2. Incorporate discussion of current local, national, 1 and only 18 percent did so in American history. and international issues and events in the classroom, As for college graduates, you may have read some particularly those that young people view as impor- months ago that 10 percent of them think that Judge Judy tant to their lives. 2 is on the Supreme Court. 3. Design and implement programs that provide As for adults in general, a national survey conducted students with the opportunity to apply what they in 2014 by Annenberg found that only about a third of learn through performing community service that respondents could name all three branches of the federal is linked to the formal curriculum and classroom government, and the same number could not name even instruction. 3 one. 4. Offer extracurricular activities that provide oppor- As local government professionals, we know the tunities for young people to get involved in their importance of an educated and enlightened citizenry. We schools or communities. know that we will only enjoy the benefits of a democratic 5. Encourage student participation in school republic if, as Benjamin Franklin warned, we can keep it. governance. And we know that we can only keep it if we start invest- 6. Encourage student participation in simulations of ing in the civic education of its keepers. democratic processes and procedures.4 Lucky for us, myriad models and solutions for effec- The first approach serves as more of a reminder: We tive civic education exist. Some have been around for must teach civics! The remaining five approaches outline decades and need only for policymakers and educators the ways in which we might teach it well, beginning to prioritize the time and resources required for their with the incorporation of current issues discussion and implementation. followed by more experiential activities. Others are cutting edge. They are shiny, they are Three longstanding experiences embody most of digital, and they are exciting. They need only greater these approaches: the American Legion’s Boys/Girls awareness of their existence, the courage for educators State program (www.boysand girlsstate.org); the YMCA’s to adopt them, and, again, for policymakers and educa- Youth in Government program (www.ymca. net/youthand- tors to prioritize the time and resources required for their government); and the Center for Civic Education’s Project implementation. Citizen and We the People programs (www.civiced.org/ Traditional Approaches home). In K–12 schools. In 2003, the Center for Informa- tion and Research on Civic Learning and Engagement Continued on page 21

20 IIMC Celebrating 70 Years August 2016 IIMC News Digest

A Push for Civic Education…Continued from page 20

The American Legion’s Boys/Girls State program On college campuses. Although the “Six Promising exposes participants to the rights, privileges, and respon- Approaches to Civic Education” were originally envi- sibilities of citizenship by sending high school students to sioned for K–12 students, they are certainly applicable their state capitals where they participate in legislative to the college experience. On many college campuses, sessions, court proceedings, law enforcement presenta- robust and powerful student governments embody the tions, and other patriotic programs. final three approaches. University of Florida’s student The YMCA’s Youth in Government program has government, as one example, currently controls a nearly similar goals and provides similar experiences by send- $19 million budget. ing students to their state legislatures. Before arriving, Another meaningful way in which college students students conduct research and draft bills and resolutions. experience civic learning experiences is through policy Once there, they simulate the entire legislative process summits, model government, and general community through committee hearings, floor debate, and votes. forums. As one example, the Bob Graham Center for The Center for Civic Education’s Project Citizen and Public Service at the University Florida hosts an annual We the People programs also teach middle school and “Future of Florida Public Policy Summit.” high school students, respectively, about the federal This student-run event is open to all college students government by providing curricula, classroom resources in the state of Florida and exposes participants to former and activities, and culminating events. More specifically, government officials, professors, lobbyists, and other students spend a year in their social studies classes distinguished speakers. During the summit’s breakout learning and preparing for local community project sessions, students discuss improvements for the state competitions at the middle school level and simulated legislature. congressional hearings at the high school level. Continued on page 24

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August 2016 IIMC Celebrating 70 Years 21 IIMC News Digest Passport to Education – Passeport pour l’education

71st Annual IIMC Conference • May 21 - 24, 2017, Montreal, Canada

When the IIMC Board of Directors chose Montréal as the site for its 2017 Annual Conference, it was with the intent of holding a first-class conference in a first-class international city, without traveling too far, and being mindful of budgets and costs. Voila! Montréal – with its incredibly ubiquitous urban art, and a unique mix of European and English culture, Montréal is a magnificent, dynamic and inspiring City that one “must meet” in person to truly absorb its creativity, beauty and charm. Set on the St. Lawrence River, marked by its past, proud of its bicultural heritage, and further enriched by immi- gration, Montréal today is home to more than 3 million inhabitants who represent no fewer than 80 different ethnic groups. The second-largest French-speaking city in the world, Montréal hosted one of the most impressive world fairs of the century in 1967 as well as the 1976 Summer Olympic Games. The City donned its finest to welcome visitors and has preserved and even improved several of the attractions that it built for the two occasions. Because Montréal always loves to celebrate, it has naturally become a city of dazzling international festivals (jazz, film, comedy, fireworks, fine dining, Winter sports and so forth). In 2017, Montreal will be celebrating its 375th anniversary. The City will be teeming with festivals, fairs and music. From the heights of one of the many belvederes that grace the Mount Royal, to the impressive Olympic Stadium’s inclined tower, to the parc Jean-Drapeau, in the midst of the St. Lawrence River, the City is riddled with elegant skyscrapers, old Victorian manors, major shopping centers, renowned boutiques and restaurants, cafés and nightclubs -- all within short walks of IIMC Conference Hotels. Dynamic and modern, but respectful of its architectural heritage, Montréal successfully blends the old with the new. A trip through the past in Old Montréal and the Old Port lets you witness the origins and the growth of the colony. Montréal is also an innovator, whether in the field of Montreal as viewed from Mt. Royal medical technology and equipment, the arts (for example, the Cirque du Soleil, modern dance and experimental theatre), information technology (software and multimedia produc- tions) or in urban development (a unique underground city).

2016 Annual Conference Sponsors

P R E M I E R SPONSOR

Proud Sponsor of Education Programs and Speakers

22 IIMC Celebrating 70 Years August 2016 IIMC News Digest

Passport to Education – Passeport pour l’education For those who wish to take a closer reading of Montréal’s pulse, what could be better than a stopover in some of the city’s most picturesque districts, such as the Jean-Talon Market in Little Italy, or along Saint-Denis Street in the Plateau Mont-Royal. In neighbourhood markets, boutiques, restaurants and cafés radiates the soul of Montréal, and the vitality and joie de vivre of its inhabitants. Montréal lives up to its reputation as an international city and host to IIMC’s 71st Annual Conference. The Conference will have special surprises in store including a premier education program, the traditional exhibit hall with the Foundation’s silent auction and time to visit the City.

Jean-Talon Market Things to Consider When Attending the Conference in Montreal Our preliminary program will be published in early November. In the meantime, here is information to keep in mind if you’re planning to attend: 1. You will need a PASSPORT to enter and leave Canada; 2. Conference registration costs will be $600.00US; 3. Our host hotel costs will be $179.00CAN, which is approximately $140.00US; 4. Montreal is a walking city, replete with numerous and eclectic establishments; 5. Montreal’s Trudeau International Airport (YUL) is 20 minutes from downtown; 6. Just about everyone speaks French and English, so language is not a barrier; and 7. Everything is within a short walk from the Conference Hotels.

Travel An international destination of choice, Montréal is easily accessed by land, water and air. Downtown is a mere 20 minutes from the Pierre-Elliott Trudeau International Airport (YUL), which handles some 600 flights daily. Public transit is affordable and is a great way to get around the City. Quick, safe and clean, the metro connects downtown to major tourism attractions, as well as to numerous bus stops and train stations.

Customs Don’t forget to ensure you have a valid passport at all times, and in some cases, a visa. American citizens returning home should also be aware that there are new customs requirements in effect . For more informa- Pierre-Elliott Trudeau tion, visit the Web sites of Citizenship and Immigration Canada and the U.S. International Airport Department of State.

Gifts/Souvenirs To finish your trip in style, take some time out to shop for gifts and souvenirs. Details on the transport of goods can be found on the Canada Border Services Agency Web site.

P R E M I E R SPONSOR

August 2016 IIMC Celebrating 70 Years 23 IIMC News Digest

A Push for Civic Education…Continued from page 21

In the community. Local government officials have youth in such other places as San Marcos, Texas (www. developed a suite of traditional practices to promote civic ci.san-marcos.tx.us), which adopted a youth-developed learning experiences at the community level. Foremost in master plan. this effort has been the personal involvement of manag- These efforts increase civic awareness and foster ers who make visits to school classrooms and civic clubs. future adult participation on elected or citizen advisory The Center for the Urban Built Environment’s boards. (CUBE) (www.cubekc.org) approach to this allows local Digital Solutions government managers to visit classrooms as consultants In K–12 schools. The promising approach of encour- and demonstrate how communities are designed, often aging students’ participation in simulations of democratic involving discussions of taxation, philanthropy, and the processes and procedures has been made infinitely easier role of residents in the life of communities. and more cost-efficient to implement since the advent of One activity involves students using recycled materi- digital civics games. als to build tabletop, scale-model cities in their class- Combining this approach with what we know about rooms. This tactile activity fosters serious discussions the power of games-based learning, iCivics (www. iciv- on civic responsibilities, civic spaces, and models of civic ics.org)—the educational nonprofit founded by Retired behavior. Supreme Court Justice Sandra Day O’Connor—provides a Communities like Torrance, California (www. digital games-based curriculum. Its free product offerings torranceca.gov/students), have worked with community include print-and-go lesson plans, award-winning games, civic organizations to host annual “students in govern- and digital interactives. ment days.” These events turn local governments over to As one notable example, its newly designed game, students for a day, include mock elections within schools Win the White House, allows students to manage their for positions of local government leadership, and employ own presidential campaign by strategically raising funds, visits to local government facilities in which students polling voters, launching media campaigns, and making shadow their real-life counterparts. personal appearances as they move from the primaries to Even more meaningful civic involvement for students the national convention and from the general election to can be achieved through participation on such formal the White House. policy-recommending bodies as the Youth Council in St. Another industry leader in K–12 digital solutions is George, Utah (www.sgutah.gov), and Titusville, Florida’s BrainPOP (www. brainpop.com), which engages students (www.titusville.com) Student Advisory Council. through animated movies, learning games, interactive Lake Oswego, Oregon (www. ci.oswego.or.us), quizzes, primary source activities, and concept mapping. authorizes a dedicated youth position on all its citizen It can be used in traditional, blended, and “flipped” learn- advisory committees with voting privileges to enhance ing settings, supporting individual, team, and whole-class weekly involvement of youth and promote more insightful learning. decision-making. Although BrainPOP features content and learning One of the most successful civic learning processes activities for multiple disciplines, its robust social studies for many communities has been the rise in citizen and section includes units on elections, the law, and United police academies. Cary, North Carolina (www.townofcary. States government, and even features iCivics’ games org), and Olathe, Kansas (www.olatheks.gov), allow among its many other digital offerings. youth participants to dedicate a few hours one day a On college campuses. Of the hundreds of thousands week for a series of weeks to join adult residents on of digital applications being used by college students field visits to government facilities to learn about their today, perhaps none is more indispensable to their civic community’s history, government structure, and services. engagement than TurboVote (https:// turbovote.org). Cities like Richardson, Texas (www.cor.net), focus Considered the Netflix of voter registration, TurboVote is students’ attention on their police departments offering a an application that makes voting easy. Youth Police Academy. Practical service projects involve Continued on page 25

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A Push for Civic Education…Continued from page 24

It keeps track of registration and vote-by-mail rules One example is Textizen (www.textizen.com), a civic for all 50 states so when a user signs up, TurboVote dialogue platform that allows residents to connect with a provides them up-to-date information about their elec- powerful mix of offline outreach and online engagement. tions, both local and national, and sends them text In the community, perhaps one of the most excit- and e-mail reminders about registration deadlines and ing outcomes of the digital revolution, particularly in upcoming elections. Through partnerships with many the realm of digital applications, is the proliferation of colleges and universities, TurboVote’s services are free applications that promote and facilitate communica- to hundreds of thousand of college students across the tion between residents and their local government and country. elected officials. Another powerful and digital solution to civic engage- They range from free applications that residents can ment making its mark in college communities is Code download on their digital devices to more comprehensive for America (www.codeforamerica.org). In partnership suites of services that local governments can purchase with government partners, fellows, and startup founders, and deploy in their communities. icitizen (www.icitizen. Code for America seeks to determine how to best serve com) represents both of these approaches. citizens through the development of innovative digital With a mission “to transform the way you commu- applications. nicate on civic issues, connect with your community, The Code for America Fellowship pairs local govern- and promote meaningful change,” icitizen offers a free ments with teams of experienced technologists for one application that connects residents to elected officials. year. Together they develop and deploy powerful citizen It also partners with organizations and government engagement applications that seek to improve local government and enhance citizen involvement in it. Continued on page 26

August 2016 IIMC Celebrating 70 Years 25 IIMC News Digest

A Push for Civic Education…Continued from page 25 officials to provide insight into what matters to their It provides tools to facilitate and encourage a four- stakeholders for the purpose of promoting openness and step process by which citizens and their elected offi- accountability. cials can enact meaningful change: 1. listen; 2. collect Another impressive application that promotes insights; 3. discuss and vote; and 4. take action. Neigh- communication with local government and elected borland has worked with numerous civic organizations in officials is Sivy (http://sivy.io). Sivy is a tool with the the United States, including city agencies, universities, primary function of making it simpler for the average foundations, and local nonprofits. person to be able to voice his or her concerns and direct Civic Learning as Career Preparation them towards the appropriate official. Most local government officials come into their Through its diverse list of features, users can find careers after some exposure to civic activities like scout- their current elected officials and contact information ing or 4-H, participation in classroom community proj- by typing in their zip code; raise issues and concerns ects, or involvement in social movements. with elected officials and electoral candidates in an open Many state management associations also offer forum; and join like-minded people to start or sign video free student registrations to professional conferences petitions for or against a specific issue. and hold sessions where students are exposed to senior Neighborland (https://neighborland.com) is an excit- managers sharing experiences and the joys of public ing new citizen communication application with a more service. action-oriented disposition. Neighborland empowers civic There is no better means of giving students civic leaders to collaborate with residents in an accessible and learning experiences than through internships at either participatory way by providing real-world design tools the undergraduate or graduate level. Internships allow and a simple platform to engage people on the Web. students to experience the inner workings of local government but more importantly to determine their aptitude for a career in public service. Professional internship experiences may produce more local appointed managers; however, advocates of public service recognize that any internship experience can allow students a better understanding of local gover- nance as a future resident or attraction to future public service as an elected official or a citizen advisory board member. Call to Action Today’s local government leaders are becoming increasingly aware of the need to focus on the civic health of their communities. People’s mistrust of govern- ment, widening income inequities, and social alienation within our communities require a focus on civic renewal in our country. Local governments are earnestly seeking to develop metrics to gauge the civic health of communities through monitoring data regarding levels of civic participation, voting, volunteerism, and philanthropy. Civic educa- tion lies at the very heart of improving these metrics and improving community wellbeing. With the excep- tion of classroom teachers, few professionals are better

Continued on page 27

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A Push for Civic Education…Continued from page 26 positioned to facilitate civic education than managers. ENDNOTES AND RESOURCES: They have the legal and positional authority as well as 1 www.nationsreportcard.gov/hgc_2014. personal influence to advance the civics agenda through 2 www.goacta.org/publications/a_crisis_in_ civic_education. support for the implementation of both traditional and 3 www.annenbergpublicpolicycenter.org/americans-know-surpris- newer digital strategies discussed in this article. ingly-little-about-their-government-survey-finds. The ranks of retiring managers seeking encores of 4 www.civicmissionofschools.org/the- campaign/ service also can be a powerful resource by sharing their civic-mission-of-schools-report. knowledge in public schools, on college campuses, and 5 http://www.sg.ufl.edu/Finance. on civic and nonprofit boards. Craig Hunter, a retired RANDALL REID is southeast regional director and director of perfor- Florida county manager and bank executive, for example, mance initiatives, Center for Performance Analytics, ICMA, Gaines- volunteers his time by using his professional connec- ville, Florida ([email protected]). tions to seek local governmental internships and match EMMA HUMPHRIES, Ph.D., is chief engagement officer, iCivics, students at the University of Florida with these opportu- Washington, D.C. ([email protected]). nities in their hometowns. icma.org/pm: online and mobile accessible The avenues for promoting civic education are plenti- Did you know… ful and diverse. Whether you prefer more traditional approaches, digital solutions, or some combination of Montreal was home to the 1976 Summer both, which we tend to recommend, there is no shortage Olympics. They were the first Olympics ever of ideas and resources for making residents of all ages an held in Canada. important part of the culture and processes of your local government.

August 2016 IIMC Celebrating 70 Years 27 Society of Local Council Clerks -- IIMC News Digest Proposed Constitutional Changes

Editor’s Note: The Society of Local Council Clerks is one of IIMC’s Region XI affiliates. The two Organizations have been connected and promoting education since 2007. Currently, SLCC has nearly 300 IIMC members.

Introduction Whilst SLCC has received renewed legal advice On 10th June 2016 SLCC convened an Extraordinary that it is lawful for councils to pay the subscriptions General Meeting to consider the possible creation of a to a professional body which is also a trade union, its separate trade union, to be known as the Association National Executive Council (NEC) had been considering of Local Council Clerks (ALCC) to undertake the “trade for some time the potential risk to the Society’s financial union activities” currently provided by SLCC. This would future should some councils decide or be persuaded not leave SLCC to develop as a solely professional body. The to pay such subscriptions in the future. Last January it motion to achieve this received overwhelming support of became clear that the need for the Chief Executive to members who voted by 11 votes for to one against. be elected, with no certainty of the result, was a major impediment to encouraging a wide range of applica- Background tions for the vacant post. NEC therefore decided to bring SLCC was formed at a fringe meeting at the 1972 forward consideration of the proposed constitutional national conference of the National Association of Local changes by convening the EGM in June 2016. If the Councils (NALC) with considerable support and assis- proposals are agreed then a new Chief Executive can tance from the then NALC Secretary, Charles Arnold- be recruited and appointed under normal employment Baker. Since then SLCC has continued to expand the practice. range of services it offers to clerks and senior managers with local councils in England and Wales. About 5% of The On-line Ballot those activities are deemed to be “trade union” activities, Whilst the current constitution provides that changes principally (a) providing employment advice to members to it can only be determined in a General Meeting, NEC in dispute with their councils and supporting them at nevertheless wanted to seek the views of all members internal hearings; and (b) from time to time working before proceeding. An on-line ballot was conducted with the National Association of Local Councils and One during February and March in which over 30% of Voice Wales to agree the model contract of employment members took part. The response to the ballot questions or other national terms and conditions. Because SLCC was: provides them at all, the Certification Officer includes 94.06% voted yes to the principle of establishing a the SLCC on the schedule to the List of Trade Unions as separate trade union a body which the Certification Officer considers to be a 93.13% voted yes to the suggested detail of the trade trade union and the SLCC must accordingly comply with union, to be known as the Association of Local Council the legislation on trade unions, including the need for its Clerks (ALCC). national Executive Council and its Chief Executive to be elected by ballot of all members. The Society sought advice from the professional stat- istician with the Society of County Treasurers’ technical It should be emphasised that the Society is not affili- team based at Somerset County Council as to the validity ated to the TUC, does not have any political affiliations of this result. and takes no part in the annual pay bargaining for local government employees. Continued on page 29

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Society of Local Council Clerks…Continued from page 28

The advice was: The Proposed Trade Union From a population of 3654, 1114 members voted and a) The Association of Local Council Clerks (ALCC) is 1048 were in favour. This means that over 30% of the now established to deal with (a) employment advice population voted and of those who voted 94% were in favour. and support for members in dispute with their em- Therefore, one can say with 99% statistical confidence that ployer councils; and (b) terms and conditions negotia- the true vote would have been between 92.5% and 95.6% tions with national bodies. The ongoing Society of in favour. A sample size this vast and a percentage (of those Local Council Clerks will no longer be constrained by in favour) so extreme, means that any discrepancies should trade union legislation. be unaffected by any ‘Likeliness to vote’ trend. Put simply, b) SLCC members are being offered free membership you can say that, excluding unrealistic scenarios, one can be of ALCC until such time as their Society subscrip- sure that the vote would have been significantly in favour. tion becomes due for renewal. At that time a nominal ALCC personal fee of £10 per annum will become To put this in context, if 47 out of a random sample of due. The current SLCC subscription, which in the 50 voted in favour one would be 99% sure that at least 85% majority of cases is paid by the employing council, of the 3654 would’ve voted in favour. will be reduced by an equivalent amount. Non SLCC NEC accordingly concluded that there was a clear members could also join ALCC but at an economic fee mandate for it to proceed with convening the EGM. of £50 per annum. In addition to answers to the above questions many c) ALCC will be governed by a separate National Com- members had submitted a range of suggestions in which mittee (NC) directly elected on a regional basis, plus SLCC and in particular its governance and management, a directly elected but unpaid chief officer, called could be improved. These issues have now been referred “General Secretary” (to avoid confusion with the to a Commission which the current President, Mr Peter SLCC’s Chief Executive who would be directly ap- Young, has kindly agreed to facilitate. This President’s pointed by the Society’s NEC and subject to a normal Commission will be submitting a report and recommenda- secure contract of employment). There will be two tions to the NEC meeting in August with a view to any NC members elected for each region (Wales and 5 necessary further constitutional changes being presented English regions). Until such time as the first elec- to the Annual General Meeting to be held at Hinckley tions can be arranged the following persons have Island Hotel, Leicestershire on 14th October 2016. been nominated by NEC to act as an Interim National The matters referred to the Commission for review Committee: include: Region Regional Representatives i) composition and operation of NEC and cabinet North of England Alan Blakeley and method of electing members, Michael King ii) role and future functioning of branches and the Midlands Michael Lennon ILCM Tracey Broughton iii) the status of the “new” SLCC Wales Katherine Owen (Chairman) iv) rules for AGM motions and debate Edward Humphreys v) how needs of Welsh, smaller, medium and larger South West Paula Heath councils are best represented (Vice Chairman) Bob Gillis vi) the status of and services available to the South East Linda Hedley various categories of members including retired Steven Trice service members and East of England Richard Bishop vii) such other relevant matters presented to it in Carol Smy evidence. Continued on page 33

August 2016 IIMC Celebrating 70 Years 29 Cities Hold Key to Saving the Bees IIMC News Digest By F. Alan Shirk

“If the bee disappeared off the surface of the globe, Resource Defense Council (NRDC) and the North Ameri- then man would have only four years of life left. No can Pollinator Protection Program (NAPPC). She is also more bees, no more pollination, no more plants, no more preparing to launch her own website, bumblefumble.com, animals, no more man.” in June, just in time for National Pollinator Week from Despite this dire warning, sometimes dubiously June 20-26. attributed to Albert Einstein, America’s natural and “We face so many environmental and sustainability commercial bee populations continue to decline dramati- challenges and sometimes it gets so overwhelming,” said cally, decimated by pesticides, pathogens, parasites, Bilot. “People tend to over-complicate the bee problem harsh weather, disappearing pollinator habitats, and and, thus, fail to take action. For me, increasing pollina- climate change — all of which seem to be contributing tor habitats for native bees in the cities, especially with to the mysterious phenomenon known as colony collapse the growth in urban agriculture, is simple and easy, and disorder. costs virtually nothing. For Danielle Bilot, we don’t have to be “Einsteins” to “We replace or add to existing landscaping with bee- recognize that there are serious problems facing bees. friendly plants and flowers and make it easy for them to Bilot, an American Society of Landscape Architects survive and increase their populations,” Bilot explained. (ASLA) associate and a consultant on urban habitats, As a graduate student at Oregon, Bilot knew she said too many people think bees only sting, swarm and wanted to do her thesis on the food system. “Other make honey. Most picture the commercial honeybee, students mainly chose topics focusing on urban agricul- which actually isn’t native to the U.S., but was brought ture, but I was thinking, ‘What can all of these things here by Europeans in the 18th Century. Native Ameri- about food not live without?’ Of course, it was bees.” cans called them “white men’s flies.” Her thesis thought process led her to realize that “Actually there are about 4,000 species of native most urban areas have a lot of surface parking lots. “If bees in the U.S. alone, the most familiar and largest every city would just change their parking lot standards being bumblebees and Carpenter bees. Bumblebees espe- to require pollinator friendly plants, think how that cially could have a significant impact on maintaining and would help bees who can’t fly very far before they need even increasing pollination,” she said, adding that four food, among other limitations.” bumblebee species have declined 96 percent in the last She said she focused on creating native bee habitats 20 years. within cities because they possess fewer barriers than A native of Milwaukee, and a 2013 graduate of the rural agricultural lands. The needs of native bees “cannot University of Oregon, Bilot has developed and imple- be met within our current agricultural context, especially mented her own two-pronged approach to saving the because of the high use of pesticides and insecticides bees and staving off a crisis in essential pollination of (particularly neonicotinoids, which comprise 25 percent America’s food supply. of the global agrochemical market), as well as low First, she is traversing the country as a consultant genetic diversity and compaction of habitats,” she said. working with cities to create urban pollinator habitats There are other problems — a lack of year-round primarily on the islands and borders of parking lots and food, removing too much honey from the hives before transit corridors. Second, she is committed to expand- winter, feeding bees with multi-vitamins or high fructose ing bee knowledge by working with organizations like corn syrup, weaker immune systems caused by breeding ASLA, the Xerces Society for Invertebrate Conservation, from a limited number of queens and a lack of pollinator the U.S. Department of Agriculture (USDA), the National Continued on page 31

30 IIMC Celebrating 70 Years August 2016 IIMC News Digest

Cities Hold Key to Saving the Bees…Continued from page 30 plant diversity, mostly through farmers raising the same “Unfortunately, while native bees do not produce crops. honey, their value as pollinators is undeniable. Their But the bottom line, said Bilot, is the money. “Califor- needs are simple — they require food year-round and nia’s $3 billion almond industry spent about $294 million bare ground or a soft wood patch to live in. If native bees in pollination services in 2014 alone. Native bees essen- are so great, why aren’t they being used for pollination tially work for free!” efforts on a large scale already,” questioned Bilot. Bilot chose America’s fourth largest city, Houston, “The edge that honey bees have over native bees as her beta site because it had the largest concentration is that we can attach a dollar amount to honey bees’ of surface parking lots — 18 percent. As she worked for ecosystem services for both honey and pollination. the Houston landscape architecture office of Kudela & Having a hive makes them portable and quantifiable,” Weinheimer by day, at night she consulted with the city’s wrote Bilot. “Apiarists can charge a flat rate per hive and Parks Department to develop her prototype native bee know how much area a hive can pollinate and roughly pollinator friendly framework. how much honey that will result in.” “Bees need to see or smell their food. They cannot Established in 1971, the Xerces Society played a forage, nest or travel through a fragmented landscape major role in the passage of America’s Pollinator Habi- lacking flowers. Native bees, which can pollinate with a tat Protection Act, which allows existing conservation 91 percent efficiency compared to commercial bees with efforts to provide enhanced habitats for pollinators. The only 72 percent, are limited by how far they can fly,” said society also collaborates with the Ladybird Johnson Bilot, adding that small species can go 200 yards, large Wildflower Center at the University of Texas at Austin to bees as far as a mile. provide the best pollinator-attracting plants for each part Native bees are not fussy. They can exist on a general of the U.S. floral diet and are particularly attracted to clumps of “That’s something everyone can use to make sure flowers on the blue end of the spectrum, but they will their own gardens attract native bees,” said Bilot. pollinate many colors, shapes and sizes. Currently, Bilot is living in Denver where she is help- Bilot’s site design includes a variety of year-round ing the city to establish its urban/rural pollinator frame- food foraging plots measuring 15 to 18 square feet. work, and is also consulting with Huntington, W.V. “I’m Eighty percent are for foraging and 20 percent for nest- also presenting at my sixth conference, this one for the ing (75 percent ground and 25 percent wood.) In Hous- American Institute of Architects in mid-May, and gearing ton, the framework creates a corridor that easily allows up for the NAPPC’s Pollinator Week from June 20 to 26.” bees to travel into the city from rural areas and vice For Bilot — who is literally as busy as a bee — the versa. keyword is “do.” “The framework I created can be easily applied to “When we read about the bee problem, we see words a variety of situations, but we need to save the bees like ‘identify,’ ‘understand,’ ‘determine,’ and ‘research.’ now and cannot wait for an overhaul of our agricultural These are not action plans. Even when ‘action’ is system,” Bilot wrote in a 2014 ALSA blog. mentioned, some of the measures have existed for years “Urban areas have their own challenges in creating already. integrative biological solutions, but cities are in a unique “Our food supply is in jeopardy,” she said, “and that position to create a safe haven for pollinators because of alone should bring people together to push for action the quantity and dispersal of underused land use types. to help pollinators thrive. What if you went to Chipotle Roadside strips, medians, surface parking lots, etc. all and there was no salsa or guacamole? You think carni- possess great potential to contribute positively toward tas coming off the menu is tragic? Just wait to see the natural ecosystems, but currently most hold very little revised menu if bees perish…” ecological value. We have forgone diversity in the urban In 2015, the Obama administration became the first landscape for ease of permitting/maintenance, mass to address pollinator decline by announcing the White plant production techniques, and over-manicured aesthet- House Pollinator Research Action Plan and the National ics,” Bilot wrote. Strategy to Promote Pollinator Health.

August 2016 IIMC Celebrating 70 Years 31 This is Tomorrow Calling… IIMC News Digest Reflections From A Welsh Clerk By David Collins, Clerk, Cwmbran Community Council

In my corner of Wales, we’re pretty lucky. I studied the WG goals. “A Globally Responsive We enjoy 100% cover of town & community coun- Wales.” Blimey. cils. We share ideas and even meet the County Council “A Resilient Wales?” This wasn’t going well. sometimes. “A Wales of Vibrant Culture.” Ah, now this I could The County Cabinet Member chairs these meetings. understand. “A Prosperous Wales?” “A Healthy Wales?” He is a man of vision, in fairness. Some scope was slowly emerging. “Wouldn’t it be good to agree some objectives “ ….he I consulted my Big Book of Council Services to said. remind myself what we already delivered. “Common goals to which we can all aspire.” “Grants to Community Partners.” (This helps provide Men in grey suits shifted nervously. training and development opportunities for local young- “But we are all different sizes, Sir” sters.) We also use Work Experience students and meet “We don’t all do the same things y’know!” the Town Centre Manager. I’d argue that that all helped I said nothing. deliver a “Prosperous Wales” I thought. Sometimes, saying nothing is really good. Let’s try another. Help soon arrived. Perhaps from an unexpected source. Schools Choral Festivals? Yup. We’ll stick that For the Welsh Government too, it seems, do not lack under “Vibrant Culture.” Reports from Police & Fire vision. Reps? “Cohesive Communities!” My Annual Report was Their dream was to develop “Well-Being” goals for emerging. the entire Public Sector. That’s right – your Health Service, National Parks, even your Quangos. All joined up to create the Wales we Want…for present and future generations. The “Land of Song” would be singing from the same hymn sheet. Or at least, the pubic sector bits would be. National Indicators would track progress. Charters would show commitment. Annual Reports for account- ability. Wow. Now, I have been in Local Government a long time. I think Abba were only just about when I started. So over the years, I guess I have collected the odd tip. Tip 1: make sure any training course you attend includes lunch, and tip 2, is Thou Shalt Not Reinvent the Wheel. It thus occurred to me, that if our County Member Now the sharper-eyed amongst you, will observe, wanted common goals for our gang…and the Welsh that really, all I did was delete the word “Wales” for each Government had invented some already, well…can you goal, and insert the word “Cwmbran.” Rocket Science it see where I am going with this? was not. Pictured: David Collins and Abbie Gillard. Continued on page 33

32 IIMC Celebrating 70 Years August 2016 IIMC News Digest

Society of Local Council Clerks…Continued from page 29

The present SLCC Interim Chief Executive and Head 4(a) above on behalf of its members and SLCC of Finance and Facilities have been nominated as Interim ceases to provide such services. General Secretary and Treasurer of the trade union, 1. More information respectively. This paper is only a brief summary of why consti- d) ALCC’s provisional budget for its first full year tutional changes are being prosed and what actions has been estimated at approximately £61,000. That part would follow the motion before the EGM being approved. of the budget not met by members’ voluntary personal More detailed information can be found in the following subscriptions will be funded by way of a grant from SLCC documents: Enterprises Ltd which is derived from sponsorship or a) Background Papers including: other commercial income, so avoiding any suggestion that public money is used to fund union activities. Report of Interim Chief Executive to the NEC on 20th January 2016 e) SLCC officers will be seconded to serve ALCC under a service level agreement ensuring that there is Minute of NEC 20.01.2016 a seamless provision of employment advice to members Report of Interim Chief Executive to NEC on 13th and no change in the status of its employees. April 2016 f) In agreeing the above matters SLCC’s NEC indi- Report of National Legal Advisor to NEC on 13th cated their clear intention that ALCC should be an effec- April 2016 tive and adequately resourced separate entity which will, Report of President to NEC on 13th April 2016 in time, set its own agenda of issues it wishes to pursue. Minute of NEC 13.04.2016 To assist in that task £8,500 of profits held by SLCC Enterprises Ltd has been allocated to ALCC to cover The results of the online ballot initial expenses including developing a members’ data- The Notice of the EGM on 10th June 2016 base, establishing a website and the conduct of elections. Implementing the Proposed Changes The motion approved at the EGM provides for the following sequence of events: This is Tomorrow Calling…Continued from page 32 a) The facilitating of the setting up of ALCC is Ok, I am doing myself a slight disservice I suppose. approved. This was new ground for us, but as far as my members b) ALCC immediately starts recruiting members were concerned, I was pushing at an open door. Our and becomes operational. Under the direction of Chairman was keen to capture our work in pictures and the Interim National Committee, ALCC collects the Council as a whole had called for strategic objectives evidence of its purpose and activities. Recruit- for some time. The goals within the Welsh Government’s ment started on 14th June and within 10 days Well Being of Future Generations (Wales) Act 2015, 1,100 members had joined. provided a framework to describe our achievements, and c) ALCC will now be applying to the Certification more importantly, identify any gaps. Hence, for example, Officer for recognition as a trade union. we delivered a Playscheme through the medium of Welsh d) Once ALCC is recognised as a trade union, the this year. SLCC’s constitution will be amended in accor- I’m not saying we got everything spot on, but as a dance with proposals agreed by the EGM, it start, well it was a decent effort. The Welsh Government ceases to act as a trade union, and it then seeks (and our County member!) liked it and our Annual Report to be removed from the schedule to the list of has been cited as an example of Best Practice. trade unions. To other Welsh Clerks I’d say, don’t be too daunted e) Provided the SLCC application to be de-listed is by the landscape of Well-Being Plans, Future Genera- successful, ALCC assumes full responsibility for tions Acts and Annual Reporting mechanisms. You’ll be delivering the services referred to in paragraph surprised how much of it you do already!

August 2016 IIMC Celebrating 70 Years 33 IIMC News Digest 2016-17 Calendar of Events n 2016 August 11-12 Texas Municipal Clerks Association (TMCA) Organizational Behavior November 19 Federation of European Union Local Authority Chief Executive Officers (UDiTE) Conference August 18-20 North Carolina Association of Municipal Clerks (NCAMC) Summer Academy and Annual Conference November 24-25 Association of Democratic Service Officers (ADSO) Annual Conference August 24-26 Kentucky Municipal Clerks Association (KMCA) Master Academy n 2017 September 7-9 Institute of Municipal Administrators for South Africa January 25-27 TMCA Election Law Seminar (IMASA) Conference March 13-15 The Society of Local Authority Lawyers and Administrators in Scotland September 8-9 Minnesota Municipal Clerks Academy (SOLAR) Conference September 11-15 Arkansas City Clerks and Treasurers Certification Institute April 5-7 Connecticut Town Clerks Association (CTCA) Spring Conference September 12-13 Arkansas City Clerks and Treasurers Advanced Academy April 6-7 TMCA - Emotional Intelligence in Your Workplace Seminar September 13-16 Technical Training for Clerks (TTC) Series 200 April 26-28 The Alberta Municipal Clerks Association (AMCA) 29th Annual Conference September 14-16 South Carolina Municipal Finance Officers, Clerks and Treasurers will be held in Canmore, Alberta. Association (MFOCTA) Institute May 2017 The Israeli Association of Municipal Clerks & Managers (IAM) Conference September 14-16 Tennessee Association of Municipal Clerks and Recorders Fall Conference May 16-18 Local Government Association of British Columbia (LGMA) Conference September 21-23 Connecticut Town Clerks Association (CTCA) Fall Conference May 16-21 Tentative Dates for 2017 Study Abroad Program September 21-23 Oregon Association of Municipal Recorders (OAMR) Annual Academy May 21-24 71st IIMC Annual Conference in Montreal, Canada and Conference June 11 – 14 Association of Municipal Managers, Clerks and Treasurers of Ontario September 22 Ohio Municipal Clerks One Day Academy (AMCTO) 2017 Annual Conference in Huntsville, Ontario, Canada September 29 Expertise Center for City Secretaries (ECG) Town Clerks Congress 2016 June 24-28 Florida Association of City Clerks (FACC) Summer Academy and October 4-27 Iowa Municipal Professional Regional Institutes Annual Conference October 7 Vereniging van Griffiers (VvG) Conference August 17-18 TMCA Legislative Update October 10-13 Florida Association of City Clerks (FACC) Fall Academy October 13-15 Society of Local Council Clerks (SLCC) National Conference September Tentatively Scheduled 2017 Region XI Symposium in Belgium October 17-21 New Mexico Municipal Clerks and Finance Officers Association September 28 Expertise Center for City Secretaries (ECG) Congress Municipal Secretaries 2017 Certification Institute October 19-21 New Mexico Municipal Clerks and Finance Officers Association April 18 to 20, 2018 The Alberta Municipal Clerks Association Municipal Clerk Academy (AMCA) 30th Annual Conference will be held in Canmore, Alberta. October 25-28 South Carolina Municipal Finance Officers, Clerks and Treasurers Association (MFOCTA) Joint Academy October 26-28 Alabama Municipal Clerks Certification Institute CMC and MMC October 27-28 Texas Municipal Clerks Association (TMCA) Graduate Institute: Ethics November 10 Ohio Municipal Clerks One Day Academy November 13 Alaska Association of Municipal Clerks (AAMC) Advanced Academy November 14-18 Kansas/IIMC Municipal Clerks Institute (Years 1-3) & (Year 4) & Master Academy November 15 – 16 AMCTO Municipal Clerk’s Institute Level 2 will be held at the Hampton Inn By Hilton Hotel Toronto Airport, Toronto, Ontario, Canada.

71st Annual Conference 72nd Annual Conference 73rd Annual Conference 74th Annual Conference Montreal, Canada Norfolk, VA Birmingham, AL St. Louis, MO Sunday, May 21 thru Wednesday, May 24, 2017 Sunday, May 20 thru Wednesday, May 23, 2018 Sunday, May 19 thru Wednesday, May 22, 2019 Sunday, May 17 thru Wednesday, 20, 2020 Spotlight on Success

Nomination Form

Eligibility: Full Members, Additional Full Members and Associate Members in good standing, as determined by the International Institute of Municipal Clerks.

Goal: To highlight those working in the profession who make a positive contribution to their communities and/or states outside of their responsibilities as a Municipal Clerk, City Secretary, Recorder, Legislative Administrator and Directors of Corporate Services and/or an individual who serves a legislative government body.

Objective: To recognize IIMC members who promote the position of Municipal Clerk, City Secretary, Recorder, Legislative Administrator and Directors of Corporate Services and/or an individual who serves a legislative government body.

Nominees who are selected for recognition will receive a congratulatory letter and will appear in the IIMC News Digest highlighting their contributions.

Nominee:

Name: ______Title: ______

Municipality/Agency of Nominee: ______

Work Address of Nominee: ______

Telephone of Nominee: ______Email: ______

______

Nominator: (Nominator needs to be a member of IIMC)

Name: ______

Address: ______

Telephone of Nominee: ______Email: ______

______

Provide a synopsis of the nominee’s civic activities and events outside the scope of the nominee’s professional duties and responsibilities. If provide, please submit a photo of the Nominee for inclusion in the News Digest. Limit to 500 words.

Instructions: Submit Nomination Form to: Chris Shalby, IIMC Executive Director, at [email protected] and Vincent Buttiglieri, IIMC President at [email protected]