OFFICE OF THE CLUSTER DEVELOPMENT PROGRAMME (UNDER I.H.C.D.S.) Samudragarh, Burdwan District(WB)

SPONSORED BY: DEVELOPMENT COMMISSIONER FOR HANDLOOMS, MINISTRY OF TEXTILES, GOVT. OF . Implementing Agency National Handloom Development Corpn. Ltd, Lucknow.

NOTICE INVITING TENDER.

Sealed tenders are invited from manufacturers/authorized dealers for supply, commission, installation & demonstration of the Dyeing machineries and equipments for setting up DYE HOUSE near Samudragarh under Burdwan district in .

Tender documents & list of required machineries/equipments alongwith technical specifications can be procured from NHDC Ltd., [phone 033-23565270/71] Ultadanga Main Road, Kolkata 700067 on payment of cost of tender paper Rs. 100.00(Rupees One Hundred Only) by way of demand draft in favour of National Handloom Dev. Corpn. Ltd., payable at Kolkata from 10:00AM to 3.00 PM upto 14th Dec 2009. The last date of submission of tender alongwith E.M.D. will be 14th Dec 2009 upto 3:00PM. For details, please visit our website www.nhdcltd.co.in

Sr. Manager (Comm) NHDC Ltd. Regional Office, Kolkata

COST OF TENDER FORM Rs 100.00 TENDER APPLICATIONN NO. DATE _____/____/2009

OFFICE OF THE CLUSTER DEVELOPMENT PROGRAMME (UNDER I.H.C.D.S.) C/o Tangail Tant Bastra Babasayee Bhawan, 1st Floor, Samudragarh Rail Bazar, Post – , District – Burdwan (WB)

SPONSORED BY: DEVELOPMENT COMMISSIONER FOR HANDLOOMS, MINISTRY OF TEXTILES, GOVT. OF INDIA. Implementing Agency National Handloom Development Corpn. Ltd, Lucknow.

SHORT TERM TENDER FOR SUPPLY OF MACHIERIES /EQUIPMENTS FOR DYE HOUSE AT SAMUDRAGARH- (BURDWAN) HANDLOOM CLUSTER

1. GENERAL: Tenders, not in strict and full conformity with these instructions and conditions are liable to be rejected. The lowest evaluated tender which satisfy all the requirements will be considered for acceptance. Suppliers quoting for this tender will not be exempted for paying Earnest Money Deposit (EMD) even though they might have been registered with the DGS & D or any other organization. 2. SUBMISSION OF TENDER Tender must be submitted in two parts in two different sealed covers superscripted as ‘EARNEST MONEY DEPOSIT’ & TECHNICAL BID’ & other is FINANCIAL BID. 3. Tender received will be opened in the presence of the tenderer who may be present at the Regional Office, NHDC Ltd., Kolkata at 4:00 PM on 14th Dec. 09. 4. Tenderer shall pay an Earnest Money Deposit of Rs. 10,000.00 (Rupees Ten Thousand only) by way of demand draft in favour of National Handloom Dev. Corpn. Ltd., payable at Kolkata. The E.M.D. of unsuccessful tenderer will be refunded to them within 30 days from the date of decision regarding acceptance of the tender. 5. Decision regarding acceptance of tender will be taken on the basis of lowest unit cost of the equipment and also on the fulfillment of the required technical specification and other conditions. 6. The place of delivery, installation and commissioning is at our unit situated at Dhoba Mouja, under Block I, at Samudragarh – Dhatrigram Handloom Cluster under Burdwan district in West Bengal. 7. PERIOD OF DELIVERY: The tenderer shall deliver the equipments/ machineries F.O.R. destination within 45 days from the date of receipt of confirmed order.

8. Tenderer will also be required to supervise the final assembly of the equipments/machineries at the site and give working tests/ demonstrations as well as pre & after sale service. 9. The EMD of the successful tenderer will be taken to his account as SECURITY DEPOSIT . The said security deposit shall be with the corporation for a period of 6 (six) months after commissioning of equipments. 10. VALIDITY: THE TENDER SHALL BE VALID FOR A PERIOD OF 45 (FOURTY FIVE DAYS) FROM THE DATE OF OPENING OF TENDER. 11. PRICE SHALL BE QUOTED ON THE BASIS OF F.O.R. DESTINATION AND INCLUDING TAXES/DUTIES AND ERECTION/COMMISSIONING CHARGES. PRICE SHOULD BE FIRM AND FREE FROM ALL ESCALATIONS. SALES TAX, OCTROI, SURCHARGE, EXCISE DUTY AND OTHER TAXES IF ANY SHALL BE INDICATED SEPARATELY FOR EACH ITEM. 12. TENDERER SHALL CLEARLY STATE THE ADDRESS OF THEIR TECHNICAL REPRESENTATIVE FOR THE PURPOSE OF FUTURE CORRESPONDENCE REGARDING MAINTENANCE AND AFTER SALE SERVICE OF THE MACHINERIES/EQUIPMENTS ETC. 13. G U A R A N T E E

(a) THE TENDERER SHOULD GUARANTEE SUCCESSFUL OPERATION OF ALL THE QUIPMENTS AND MACHINIERIES. (b) THE TENDERER SHALL BE REQUIRED TO CORRECT ANY DEFECTS WHICH MAY APPEAR/OCCUR IN THE EQUIPMENTS WITHIN A PERIOD OF TWELVE MONTHS OF WORKING. (c) THE DEFECTIVE PARTS IF ANY, NOTICES DURING ERECTION/ COMMISSIONING/DURING OPERATION SHALL BE REPLACED FREE OF CHARGES AT SITE. (d) THE TENDERER SHOULD GUARANTEE THE EQUIPMENTS SUPPLIED UNDER THIS TENDER IS PROPERLY INSTALLED BY THE TENDERER OR UNDER THE SUPERVISION OF THE TENDERERS’ ERRECTION SUPERVISOR. (e) IN THE EVENT OF TENDERER FAILING TO UNDERTAKE NECESSARY STEPS TO REPAIR/REPLACE DEFECTIVE PARTS WITHIN A REASONABLE TIME AFTER RECEIVING NOTICE FROM THE AUTHORITY, OR ANY DEFECTS IN THE MACHINES OR FAILURE OF EQUIPMENT/MACHINES TO CONFIRM TO THE SPEFICIATION, THE AUTHORITY MAY PROCEED TO UNDERTAKE THE REPAIR/REPLACEMENT OF SUCH DEFECTIVE PARTS AT THE TENDERERS’ RISK AND ALL EXPENSES SHOULD BE BORNE BY THE TENDERER. (f) IF THE TENDERER FAILS TO SUPPLY THE MACHINIERIES IN TIME, THE AUTHORITY RESERVES THE RIGHT TO PLACE ORDER WITH THE NEXT LOWEST TENDERER AND THE DIFFERENCES IN THE COST AND LOSSES SHOULD BE BORNE BY THE TENDERER.

(g) THE TENDERER WOULD BE HELD RESPONSIBLE IN CASE IF THE MACHINES IS NOT GIVING REQUIRED SERVICES AS MENTIONED IN THEIR SPECIFICAITON IN THE NORMAL WORKING CONDITION.

14. INVOICES:

Three copies of the invoices shall be prepared in the tenderer commercial invoice form unless otherwise instructed. Insurance coverage shall be arranged at the tenderers’ cost commencing from the tenderers’ warehouse to the project site, till such time the equipments are commissioned and handed over to the authority. The following documents shall be sent to the consignee

• Original copy of the Road Transport receipt; • Copy of the invoice of the consignment; • Packing list showing individual documents & the weight of the packages; • Insurance report; • Drawing & sketches showing outside dimensions so that movements can be planned before consignment arrive; • All invoice shall bear a certificate that the equipments etc. covered by the invoice have passed the tenderers test and inspection.

14. The Corporation or its authorized representative shall have the right to examine/inspect the tenderers works, during erection & commission. 15. The authority has the right to put the equipment/machineries for performance test for about 15-20days after commissioning of equipment before issuing a taking over certificate for successful commissioning of machineries. 16. LIQUIDATED DAMAGES FOR DELAY IN DELIVERY:

If the successful tenderer fails to comply with any of the terms and conditions of the tender entered into by him with the Corporation, he shall be liable to pay to the Corpn. Liquidated damages of a sum equivalent to 2% per month of the value of the delayed unit or units or parts thereof for the period of the delay or any part thereof in order to compensate the delay.

17. PAYMENT TERMS: The payment of price of the equipment purchased hereunder shall be made by the purchaser in the following manners: (a) 60% of the purchase order value will be paid on receipt of the goods at site (b) balance 40% of the purchase order value of the tender will be released after successful erection/commission and issuance of taking over certificate.

18. The tenderer shall depute an expert to train the field staff in operation, for maintenance & repairs of the equipments and help in carrying out any adjustment, repairs, overhaul to the equipment etc. for a period of 7(seven) working days from the date of trial work. 19. The tenderer shall be bound to render all services, supervision, maintenance and provision of training contemplated herein to the best satisfactory of the Corporation ‘s inspector(s)

20. SPARE PARTS: The tenderer shall provide a list of spare parts & tools for proper maintenance and operation of machines for a period of one years following the commissioning of whole supply giving full particulars of the spare parts and tools with the price of each items separately. The price of each spare parts shall be quoted on F.O.R. destination basis. FINANCIAL BID FOR SUPPLY OF MACHINERIES FOR DYE HOUSE (AGAINST TENDER NOTIFICATION DTD ____/___/2009)

Sl. Details No. Price/unit equipment Packing Erection/ Freight Other Total Of Equipment/ Of & Comm. Charges Ch. Price at machineries Unit Forwardi Charges F.O.R ng Destination Basic / Excise Sales Ch. Ex- duty tax factory 01 Cabinet dyeing (20 kgs 01 capacity ) for hank yarn

02 SS Vessels 316, 02 16 guage – 10kg cap.- (250 ltrs) - 20kg cap. – 01 (500 Ltrs)

03 SS Tank with perforated 01 false button 1000 Ltr (acid & alkali proof outside)

04 Electronic weight 01 machine -100 gms cap.

05 Heating equipment with 01 diesel burner type 1 no. of burner 9 inch ½ HP Blower -1pc, Get Valve -1pc, Oil crock -1pc.

06 Drying chamber 01 steamheated with steamline from boiler control valve and loggin and ducting system-75 kgs cap. MS dry chamber, MS cabinet, SS yarn hank carrier – 4 nos. Exhaust arrange of Moist air outlet with exhaust fan

07 Washing tank with inner 01 side tiles -3000 ltr

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