Shire of Victoria Plains
Manager Works & Services
Application Package
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Advertisement Shire of Victoria Plains Manager Works & Services (Remuneration package negotiable between $110,000 to $140,000) The Shire of Victoria Plains currently has a vacancy for a Works Manager to join their team and contribute to the Council’s strategic plans for the area. The position will be based in Calingiri. Situated 153 kms north-east of Perth. Our advantage lies in our close proximity to Perth, central location to regional hubs, schools, access to main roads, rail lines, electricity and an abundance of water.
As Works Manager you will provide both strategic and operational direction across all major projects and works programs, with a focus on road construction and maintenance, parks and gardens, waste management and business wide asset management. Applicants will possess the following attributes:
• Previous experience in relevant Senior Management roles; • A relevant tertiary qualification in Civil Engineering, Project Management, or equivalent; • Demonstrated success in delivering complex works programs whilst overcoming challenges in order to meet organisational objectives; • A high level of business and financial acumen; • The ability to manage resources and budgets with a high degree of control and autonomy whilst operating within a constantly changing environment; • Excellent communication skills to deal with a diverse range of staff and stakeholders to resolve conflict, build relationships and clearly communicate objectives and requirements; • Ability to make decisions based on professional judgment in complex and sometimes ambiguous environments; • Extensive technical and practical civil engineering experience in the construction, maintenance and management of public infrastructure; • High level performance in managing programs, projects and financial management; • A strong commitment to maintaining working relationships with employees, and internal and external stakeholders; • Local Government experience is highly desirable.
This position is offered on a performance-based contract of 3 years with an option for a 2 year extension by mutual agreement by the parties , motor vehicle (with restricted private use within the Shire), conditional matched Superannuation, Rent free housing including utilities up to a maximum allowance and relocation costs.
Interested applicants may obtain an Application Package by contacting Mike Fitzgerald on 0419907443 or emailing [email protected] or download these documents from:
https://www.fitzgeraldstrategies.com.au/local-government-job-vacancies/
Applications close at 4:00pm on Friday 18 September 2020
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SHIRE PROFILE
The Victoria Plains Road Board was one of the first of nineteen road boards established in Western Australia in 1871 to build and maintain roads and bridges throughout the state. Our total area lies across 256,973 hectares with a population of 1000. The area is renowned for its prosperous agricultural activities, beautiful wildflowers, longstanding heritage and of course, the home of the Benedictine Community at New Norcia.
Victoria Plains is the ideal setting for those dreaming of a tree change to a quiet rural lifestyle. Our advantage lies in our close proximity to Perth, central location to regional hubs, schools, access to main roads, rail lines, electricity and an abundance of water.
Council is very supportive of new industry and business ventures and welcomes new residents to Victoria Plains to establish their business and lives.
The Shire of Victoria Plains welcomes you to come and enjoy the wide open spaces, friendly communities and beautiful landscapes.
Things To Do
Victoria Plains is an area renowned for its rich history, vibrant wildflower displays and thriving agriculture. If you are planning a trip to New Norcia, exploring the Avon Valley, or the rural charm of the Wheatbelt you’ll find our small townships easily accessible along your travels. So why not take an alternative route, and enjoy colourful roadside wildflower displays, impressive yellow fields of canola and many charming little towns to stop and relax.
Bolgart Claims the first settled farm in the district and features the historic Bolgart Hotel built in 1916 and the Bolgart Bell Tower. The Bolgart Caravan Park has green lawns and shady trees to enjoy. There is a new park with BBQ facilities, a tourist information bay south of the town and a lovely mural at the primary school. Sites at the Bolgart Caravan Park are $22 per night or $110 per week. For caravan park bookings please contact Annette Lee on (08) 9627 5220.
Boshack - Bolgart South This secluded property is 1 1/2 hrs from Perth. This family run enterprise has an "Outback Oasis" environment covering 350 acres of pristine bushland with a large fresh water lake fed by natural springs and a pioneers waterhole still in place. Here you can experience the special flora and fauna of the Western Australian wilderness in its natural state.
Calingiri Is the administrative centre of the Shire. It is home to the Shire Office, public library, sportsground, and cemetery. A tourist information bay is located on the main street, or further information and local brochures are available from the Shire Office during opening hours . The Calingiri Caravan Park is $22 per night or $110 per week and bookings can be made through the Shire.
During wildflower season join Sarah from Carrah Wildflower Walks on a guided tour through good quality wandoo and marri woodlands, followed by either high tea at their strawbale home or billy tea around the campfire. For more details or bookings contact 0459 212 780.
Yerecoin Originally the Monastery bred horses in this area for sale to India. Later owned by the Midland Railway Company. Yerecoin is a thriving little town with a popular Tavern and a good community spirit. Page 3 of 8
COUNCIL INFORMATION SHIRE OF VICTORIA PLAINS
COUNCIL
Shire President: Cr Pauline Bantock
Deputy Shire President: Cr David Lovelock
Councillors:
Cr Pauline Bantock - President Cr David Lovelock – Deputy President Cr Stephanie Penn Cr Neville Clarke Cr Jaymie King Cr Jacqueline Corless-Crowther Cr Jim Kelly
Office: Postal:
28 Cavell Street P.O Box 21 Calingiri
CALINGIRI, WA 6353 CALINGIRI, WA 6353
Email: [email protected]
Website: www.victoriaplains.wa.gov.au
Telephone: (08) 9628 7004
Facsimile: (08) 9628 7008
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28 Cavell Street CALINGIRI WA 6569
POSITION DESCRIPTION
1. POSITION DETAILS
Position: Manager Works & Services
Directorate: Works & Services
Department: Works & Services
Award: Local Government Officers' (Western Australia) Interim Award 2011
Status: Permanent Full-time Hours of work: 40 Hours
2. POSITION OVERVIEW
Position In close cooperation with the CEO, the Finance & Administration Manager (FAM) and Overview: Project Consultant, the Works and Services Manager (WSM) is responsible for all the management of operations within the Works and Services Directorate of the Shire of Victoria Plains (SoVP). The WSM is responsible for the following Key Result Areas within the Works & Services department of SoVP include:
• Resource Management and Planning • Service Delivery and Reporting • Leadership and People Management • Informationa dn Knowledge Management • And Continuous Development initiatives
This includes liaising with other staff on matters associated with depot administration, reporting to the CEO and Council on the activities of works staff in undertaking budgeted works projects, undertaking the preparation of road funding applications, ordering of parts and materials, checking timesheets for job/account numbers and plant hours, updating and maintenance of the ‘Romans’ road management system and producing reports in conformity with Statutory and Council Policy requirements.
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o In close cooperation with the Project Consultants, CEO, and Finance and Administration Manager, completely and accurately report on SoVP's Works financial activities. o Provide timely report on monthly council reports and annual reports. • Leadership and People Management o Provide leadership to the works and service department and staff to achieve business objectives. o This position will provide higher level supervision of groups of operational, administrative, trades or technical employees. Employees supervised may be in a number of different work areas, requiring motivation, monitoring, managing and coordination to achieve specific desired outputs. o The WSM is required to understand, implement and comply to relevant employment policies and practices and other legislative requirements.
Secondary: • Information and Knowledge Management o Ensure the effective use of information and knowledge within the Works and Services Department, in compliance with legislative requirements, such as confidentiality laws. o Uphold the name of the Shire of Victoria Plains, as stated on the Code of Conduct and employment policies and legislation. • Emergency and Continuous Improvement o Participate in emergency bushfire controls through the provision of works equipment. o Contribute to and implement continuous business improvement, in consultation with the CEO.
4. KEY DUTIES / RESPONSIBILITIES To conduct the following responsibilities in the Finance and Administration Department, in accordance to the tasks within each Key Result Area:
A. Key Duties 1. Provide leadership to the Works Crew and conduct people management activities, in compliance with employment policies and legislation. 2. Check time sheets, record attendance, record plant hours, code job/account number and check pay details recorded 3. Develops and implements project plans. o Review design briefs and tender documentation in consultation with Engineers and other project specialists. 4. Prepares documentation for project approvals for the: o Aglime funded project (currently running) o Regional Roads funding o Road to Recovery (R2R) funding o Other Municipal funded projects. 5. Ensures project documentation is current, complete and accurate, and stored appropriately. 6. Directs rubbish sites management. 7. Mentor Works team in project initiation, planning and execution and close- out. 8. Prepare work programs and reports for all funded projects – o Inc. managing the project scope, quality, timeframes and expenditure/budgets, o managing procurement (responsible of signing orders up to $50,000), ▪ inc. works activities anywhere above $150,000 needs to go to tender,
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▪ and managing contractors. o Monthly reports for Council Advisory Session, submitted 10 days prior to the council meeting. o Informs project stakeholders of project progress and key issues, Inc. Contractors – Project Managers. 9. WSM to effectively coordinate communication plans with project manager consultants who conducts performance evaluation reviews and reports at the completion of contracts and completes project closure tasks. 10. Assists in the preparation of submissions, and project correspondence. 11. During fire emergencies, participate in fire management activities through equipment supply only, that contribute to bushfire suppression. 12. Effectively coordinate project plans within the Shire. 13. Update and assist with ongoing maintenance of the ‘Romans 2’ road management system 14. Assist with the preparation of Roads to Recovery applications and reports, Regional Road Group funding applications and Black Spot applications and data management. 15. Collect road traffic data from road classifiers and generate reports 16. Deliver Council meeting reports – Monthly Reports to the Council & Annual Reports – and provide insight to the Council Meeting – Executive Assistant about agendas. 17. Report on the financial state of Works and Project budgets to the Finance and Administration Manager. o This includes, directing which accounts the project funding needs to be paid from. 18. Delegate appropriate tasks to other staff within their capabilities and skills 19. Other duties as required by the Chief Executive Officer
5. ORGANISATION AL RELATIONSHIPS
Directly reporting to: • Chief Executive Off icer
In Supervision of: • Team Leader Construction & Maintenance Team Leader Towns, Parks, Drainage & Bridges • • Plant Operators/Labourers
• Gardeners/Labourers • Ranger/ETO
Internal liaison: • CEO External liaison: • General Public • Governance • Governance Officer Consultant • Finance and • Finance Consultant Administration • Building Surveyor Officer • Suppliers • All Works & • Project Management Services Crew Consultants • Other Shire staff • Project Engineers • President and • Relevant Government Councillors Departments and Statutory Authorities
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6. LEVEL OF INFLUENCE
This section highlights the level of autonomy/ decision-making expected of from this role:
Expenditure and Operates under the overall direction of the Chief Executive Officer in close Departmental cooperation with Project Management Consultants and Finance and Policies and Administration Officer, within established guidelines, procedures and policies of Procedures Council as well as statutory provisions of the Local Government Act and other legislation.
Occupational Safety Responsible in communicating, reporting and raising any OSH related issues to & Health relevant stakeholders including:
• Works and Services Employees • Finance and Administration Manager • CEO, • Other council Staff Members • General Public, and • Project Consultants
that may eliminate or isolate risk, for safe operations.
Equipment In line with equipment manual, operator is responsible in ensuring equipment maintenance upkeep and maintenance. Any issues, such as IT related issues, will naturally be raised to the Finance and Administration Manager and any issues with Depot equipment, should be reported in line with council guidelines, procedures and policies.
BELOW ARE MANDATORY RESPONSIBILITIES FOR ALL EMPLOYEES AT THE SHIRE
7. EXTENT OF AUTHORITY
This position operates –
- under the direction of – o organisational – Chief Executive Officer - within established Policies, guidelines and procedures of the Shire, and - in accordance with the statutory provisions of the Local Government Act 1995 and other legislation. - Dedicated supervision position for this role.
8. OHS REQUIREMENTS
- Compliance with Occupational Safety and Health Act and Regulations - Follow all Occupational Safety and Health requirements, guidelines, policies and procedures. - Ensure own safety and avoid adversely affecting the safety and health of any other person through any act or omission at work. - Undertake risk assessment, hazard identification and control and conduct accident/incident/near misses investigation and documentation. - Assess possible hazards, recommend and initiate appropriate solutions. - Report all accidents, incidents, near misses and hazardous situations arising in the course of work.
9. LOCAL GOVERNMENT ACT, POLICIES & PROCEDURES
- Adherence to Council Policy and procedures, in particular, those relating to but not limited to – o Code of Conduct
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o Occupational Safety and Health o Purchasing/procurement o use of Shire assets and equipment - Compliance with statutory obligations, including but not limited to – o Occupational Safety and Health Act and Regulations o Local Government Regulations, including but not limited to – ▪ Purchasing ▪ Gifts o State Records Act
10. CORPORATE ACCOUNTABILITIES
• Human Resource Management & Leadership – Participates in performance management processes; participates in learning &Development activities including induction, recruitment, and succession planning.
• OH&S – Ensure duty of care compliant with OH&S legislation and follow all safety and injury management processes appropriately, including reporting injuries, accidents and near misses.
• Ethical Behaviour – Demonstrates a positive commitment and compliance with all EEO legislation covering all forms of workplace discrimination, harassment, victimisation and bullying; compliance with the Shire's Code of Conduct and all Shire's policies.
• Records Management - Ensures all documents are recorded in accordance with the Shire's Record Keeping Plan and policies and procedures. Ensures confidentiality is maintained at all times.
• Budgets – Manage the operational budget to ensure that expenses are controlled and monitored accurately. Report on budgetary deviations and develop strategies to enable forward planning as required.
• Strategic Vision - Articulates a clear picture of the future direction of the team and describes how current decisions will impact the ability to achieve this. Creates realistic schedules and assesses opportunities and problems to assist in achieving the Shire's strategic objectives as required
• Values - create a positive working environment while upholding the Shire of Victoria Plains Values:
1. Integrity – we take responsibility for our actions in an honest and open way.
2. Courage - we take steps to create new and better ways of doing business.
3. Accountability - we take responsibility for decisions and actions to achieve outcomes.
4. Respect - we consider and value the perspective and contribution of others.
5. Excellence - we continuously improve our performance to achieve outstanding outcomes for the Shire of Victoria Plains.
11. SELECTION CRITERIA
Category Criteria
Attributes ESSENTIAL: • Natural leader • A high degree of personal integrity. • Deal with matters confidentially and professionally.
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Category Criteria • Promote a positive image for the Council. • Ability to productively work within and amongst teams. • Flexible approach to work. • Attention to detail. • A high regard to continuous learning and improvement. • Positive outlook and attitude. • A high level of respect for work, customers and all team members. • Ability to work unsupervised and be self-motivated. • Ability to multi-task, working within given timeframes and constraints.
Qualifications ESSENTIAL:
• Qualifications in plant operation. • Qualifications in road construction and maintenance techniques • Qualifications in leadership of multi skilled operation. • Hold a current C & HR class drivers licence valid in Western Australia. DESIRABLE: • Qualifications in Leadership and/or Management
Knowledge ESSENTIAL:
• Sound knowledge of the operations of a local government Works Department • Developing knowledge of Council's organisational structure and function • Developing knowledge of local area and community • Working knowledge of ‘Romans 2’ road management system. • Working knowledge of MCA and road funding applications including regional road group and black spot funding. • Basic knowledge of occupational health, safety and welfare and the relation to the workplace. • Developed knowledge of the types, operation, capabilities and maintenance of machinery and equipment used in a rural local government authority Works Department. • Sound knowledge of current road construction and maintenance techniques.
Experience ESSENTIAL: • Experience in a clerical/administration position • Experienced with computers using Microsoft Office suite of programs. • Previous experience in working in a local government works crew or similar organisation. • Previous experience in instructing staff in current road construction and maintenance techniques
Skills ESSENTIAL:
• Developed keyboard and computer skills • Developed numeracy skills • Sound time management and organisation skills • Developed Leadership Skills • Basic public relations skills.
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Category Criteria
Pre-employment ESSENTIAL: • Ability to work in an office environment • Medical Certificate ensuring fitness to carry out duties required of the position – may include drug and alcohol screening test. • National Police Clearance Certificate not more than 3 months old • Proof of Working rights – eligibility to work in Australia.
12. PERFORMANCE & POSITION DESCRIPTION REVIEW
In accordance with the Local Government Act 1995, a mandatory performance is required annually at the minimum. However, the employer can conduct performance reviews in line with human resources policy or to address performance issues. This position description can be reviewed in line with changes to the role at any point in time and in consultation with the employee(s) that will be affected by the changes.
13. ACKNOWLEDGEMENT & ACCEPTANCE
This position description is aimed at describing the core output and not intended as a complete list of responsibilities, with the focus being on key outputs and flexibility.
I may be required to perform other duties that are consistent with my classification and skills set including temporary activities or projects.
My position is subject to continuing change and improvement of processes, practices, knowledge, skills and behaviours as expected by the Shire of Victoria Plains to ensure effective and efficient level of high service delivery and this position description facilitates this development that I will actively invest in.
The Position Description was reviewed by the undersigned persons and represents an agreed description of the position roles and responsibilities as at the date of employment and / or review process.
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Office Use ONLY: Human Resources Approved PD for quality check and for loading on SoVP's system and linking of key procedures:
Revision Number R0
Revision Date 18-March-2020
Officer Ergsyle Candido - Human Resource Advisor
Signature
Form No: HRM-PDTEM-2019 Content property of Shire of Victoria Plains. Paper copies are Page 8 of 8
REMUNERATION DETAILS SHIRE OF VICTORIA PLAINS
Employment is offered under a performance-based contract of between three (3) with an option for a 2 year extension by mutual agreement by the parties with a remuneration package in the range of $110,000 - $140,000 pa and includes:
• Base Salary (cash component) - as negotiated • 9.5% Superannuation plus an additional conditional 5.0% Superannuation • Motor Vehicle (restricted private use within the Shire) • Ancillary Benefits including Conferences, Professional Memberships, Clothing and Water usage Allowance within your Shire provided home.
The Shire of Victoria Plains will also provide a rent-free residence.
Salary Package and Conditions
1. Contract
A performance based contract of 3 years with an option for a 2 year extension by mutual agreement by the parties will be offered to the successful candidate
2. Salary
An appropriate salary will be negotiated with the successful candidate. As a guide it is envisaged that a position of this caliber will command a cash component in the range of $90,000 to $100,000 per annum. There are a number of additional remuneration parts to the overall package which is expected to range between $110,000 - $140,000.
3. Hours of Work
This position is based on a 40 hour week with 1 x RDO in each four week period. As the Works Manager, flexibility is required and additional hours will be needed at times to achieve objectives.
4. Annual Leave
Employees will be entitled to four weeks annual leave
5. Personal Leave
You will be entitled to ten (10) days per year.
6. Long Service Leave
Form No: HRM-PDTEM-2019 Content property of Shire of Victoria Plains. Paper copies are Page 9 of 8
Thirteen (13) weeks after ten (10) years continuous Local Government service, transferable between Local Authorities in Western Australia.
7. Superannuation
Employees have the choice to nominate a compliant superannuation fund of their choice or the WA Local Government Superannuation Plan.
(a) Superannuation Guarantee
Council currently contributes 13% of salary. This is able to be paid to any compliant fund of your choice.
8. Probationary Period
A six (6) month probationary period is applicable to this position. At the successful completion of this period, your permanency will be confirmed by the Chief Executive Officer.
9. Medical Questionnaire
All new staff will be required to complete a medical questionnaire on commencement. If necessary, a medical examination will be required. Full documentation for the requirements of the position will be given to the Medical Practitioner, prior to the examination and costs are paid for by the Shire of Lake Grace. Existing medical conditions will not preclude an appointment.
10. Relocation Expenses
The Shire of Victoria Plains will reimburse the cost of reasonable relocation expenses up to a maximum of $5,000, subject to the incumbent retaining their position for a minimum of one year. The Shire will reimburse 50% of the relocation costs after 6 months of service and the remaining 50% of relocation costs after 12 months of service. Should the incumbent not complete a full 12 months of service, he/she will need to refund the relocation costs to the Shire.
11. Vehicle Usage
The position is offered unrestricted private use of a fully maintained vehicle.
12. Housing
There is a four bedroom two bathroom house provided with this position. In addition a water allowance of $1,000 per annum will also be paid.
The Shire will require the successful applicant pay a bond of $1,000, equivalent to four weeks rent. The bond will be used to repair any malicious damage or excessive uncleanliness to the Shire residence when the Works Manager vacates the property. Any bond money remaining will be refunded to the Works Manager within eight (8) weeks of vacating the property.
Form No: HRM-PDTEM-2019 Content property of Shire of Victoria Plains. Paper copies are Page 10 of
INFORMATION FOR APPLICANTS SHIRE OF VICTORIA PLAINS
Applicants, who demonstrate that they meet the requirements for the position and who, from their written applications, appear to be competitive, will be considered for interview. This decision will be based on the information you provide in your application. To enable a valid assessment of your application, it must include the following information.
1. Covering Letter:
A covering letter introducing yourself and explaining why you are applying for this position.
2. Selection Criteria Responses:
This is the most important part of your application. To be eligible for consideration, a person must meet all essential selection criteria as set out in the Position Description. Although there is no right or wrong way to format your responses, you must address each selection criteria. It is essential that the information you provide is clear, concise and relevant, so that the selection panel can readily assess your suitability for the position. It is up to you to demonstrate to the panel that you understand the requirements of the position and that you have the necessary knowledge, experience and qualifications to successfully carry out the duties. It must be noted that it is impossible to interview all applicants and therefore only those who best meet the criteria will be short-listed for interview.
3. Resume (Curriculum Vitae) which includes:
• Personal Details - Name, address and telephone number. • Your education and training achievements. • Your work history including employment dates and details of the duties, performance and your achievements. • Any activities you have undertaken outside of work, which you consider are relevant to the position.
4. Other Documents (optional)
It is recommended that only copies of supporting documents be enclosed with your application so as to avoid loss or damage to originals. Nonetheless, the Shire will require the provision of evidence of all claimed qualifications prior to commencing employment.
5. Referees:
Form No: HRM-PDTEM-2019 Content property of Shire of Victoria Plains. Paper copies are Page 11 of
Applicants should provide the names and contact details of a minimum of two referees in their application. The most valuable referees will be those you reported directly to, being either a supervisor or manager responsible for overseeing the day to day performance of the applicant. Referee details should be provided on the understanding that they may be contacted shortly after the close of applications without any prior notification to the applicant.
6. Contact Details:
Please provide a convenient telephone number and/or an email address so that you can be contacted if you are invited for an interview, or there are any queries regarding your application.
APPLICATIONS
The closing date for applications is 5:00pm on Friday, 18 September 2020.
Applications which take into account the position's requirements should be sent to:
Mike FitzGerald Email – [email protected]
Only electronic applications will be accepted
In fairness to all applicants, late applications cannot be received unless permission has been sought prior to the closing date. A faxed or emailed copy of an application sent before the closing advertised date will ensure its acceptance but it is the applicant’s responsibility to make sure the application reaches the Shire on time.
The Selection Process
a) Application Review and Shortlisting
After the search and advertising phase, a shortlist of candidates is produced based on application data and screening content. Screening may involve phone interviews, to clarify detail and compile a more comprehensive profile of your application. Applicants will be contacted if they have made it to the next stage of the recruitment process
b) Interviews
If selected for interview, you will be contacted in advance to arrange a suitable time to attend. The final decision on this position will be taken by the Shire of Victoria Plains Chief Executive Officer.
The Shire of Victoria Plains is an equal opportunity employer and provides a smoke free work environment.
Form No: HRM-PDTEM-2019 Content property of Shire of Victoria Plains. Paper copies are Page 12 of