Town of Milk River Town Hall Complex September 11th, 2017 at 5:30pm

1) Call Council Meeting to Order

2) Additions to the Agenda

3) Minutes of the August 14th, 2017 Regular Council Meeting

4) Business Arising from Minutes

5) Financial Reports a) Accounts Payable #20170588 to #20170690

6) Administration Reports a) CAO Report b) PW Foreman Report c) Council Resolution Status d) Capital Project Status

7) Delegation a) Corporal Gemmill – RCMP – 5:35pm – 5:50pm b) Liz Smith – Noise Complaint – 5:50pm – 6:00pm

8) New Business a) Council Transition Discussion – Email Addresses, Benefits, Expense Claims, Transition Meeting b) FORTIS Franchise Fee c) Bylaw #1005 – Fire Services Bylaw d) Minimum Wage Increase - Discussion e) Horizon School Division – Joint Election f) Vic Haddad – 2017 Property Tax Penalty Waiver Request g) Concrete Crushing

9) Correspondence a) ORRSC – Sept 7, 2017 General Board Meeting Agenda b) Alberta Environment and Parks – Letter to Montana Officials c) Chinook Arch Board Report – August 2017

10) Council Reports (Roundtable Discussion)

11) In Camera – Section 27 - Legal

12) Adjournment

TOWN OF MILK RIVER REGULAR COUNCIL MEETING MINUTES August 14th, 2017

The regular meeting of the council of the Town of Milk River was held in council chambers in the municipal office on August 14th, 2017, commencing at 5:30 pm.

Attendance Mayor, D. Hawco Councillor, P. Losey Councillor, D. Cody Councillor, S. Liebelt Councillor, M. McCanna

Chief Administrative Officer, R. Leuzinger, PW Foreman S. Beliveau and Intern D. Christensen.

Call to Order Mayor Hawco called the meeting to order at 5:30pm.

Additions to Agenda MOVED by Councillor Cody that the agenda be approved, as presented. #2017-08-01 CARRIED

Minutes MOVED by Councillor Losey to approve the minutes of the June 5th, 2017, Regular Council #2017-08-02 meeting and the July 26th, 2017 Special Council meeting. CARRIED

Accounts Payable MOVED by Councillor Liebelt to approve accounts payable #20170400 - #20170587. Mayor #2017-08-03 Hawco abstained from voting on #20170431. Councillor Liebelt abstained from voting on #20170504. Councillor Cody abstained from voting on #20170405 & #20170489. CARRIED

Administration Reports MOVED by Councillor Liebelt to accept the Administration Reports as information, as #2017-08-04 presented. CARRIED

New Business MOVED by Councillor Cody to approve the budget for the Raw Water Reservoir Project for Raw Water Reservoir $1,900,000. Project Budget CARRIED #2017-08-05

Riverside Wetland MOVED by Councillor Losey to approve the Riverside Wetland Project budget for Project Budget $1,675,000. #2017-08-06 CARRIED

Water License Transfer MOVED by Councillor McCanna to transfer water license #15282 to the Riverside #2017-08-07 Community Golf Society. CARRIED

Raw Water Pricing – MOVED by Councillor Cody to set the raw water price at $0.46/cubic meter for the Horizon Horizon School Division School Division, beginning in 2018. #2017-08-08 CARRIED

Green Living MOVED by Councillor Liebelt to approve the attached letter of support for Green Living

Regular Council Meeting August 14, 2017

Agricultural Company Agricultural Company Ltd. for their application to the federal government. Ltd. – Letter of Support #2017-08-09 CARRIED

Citizens Request – MOVED by Councillor McCanna to approve planting Caragana’s along the alley to the west Caragana’s of Main Street from 8th Ave to 10th Avenue. #2017-08-10 CARRIED

Southern Alberta MOVED by Councillor Losey to approve the Southern Alberta Emergency Management Emergency Resource Sharing Agreement, as presented. Management Resource CARRIED Sharing Agreement #2017-08-11

Bylaw #1004 – MOVED by Councillor McCanna to approve first reading of Bylaw #1004 – Councillor Code of Councillor Code of Conduct. Conduct CARRIED #2017-08-12

#2017-08-13 MOVED by Councillor Cody to approve second reading of Bylaw #1004 – Councillor Code of Conduct. CARRIED

#2017-08-14 MOVED by Councillor Liebelt to consider 3rd and final reading of Bylaw #1004 – Councillor Code of Conduct. CARRIED UNANIMOUSLY

#2017-08-15 MOVED by Councillor Losey to approve 3rd and final reading of Bylaw #1004 – Councillor Code of Conduct. CARRIED

Royal Canadian Legion MOVED by Councillor Cody to approve purchasing an ad in the Military Services Recognition Ad Book for $285. #2017-08-16 CARRIED

Mothers Against Drunk MOVED by Councillor Losey to accept this as information. Driving CARRIED #2017-08-17

ATCO Gas – Franchise MOVED by Councillor McCanna to keep the ATCO Gas Franchise Fee for 2018 at 30%. Fee #2017-08-18 CARRIED

Hoytos Alley MOVED by Councillor Liebelt to direct administration to send a letter to Mr. Hoytos and the #2017-08-19 neighbouring property owners outlining the option to pave the alley under a local improvement tax. CARRIED

Correspondence MOVED by Councillor Losey to accept the correspondence as information, as presented. #2017-08-20 CARRIED

Regular Council Meeting August 14, 2017

Council Reports Councillor Liebelt & Cody’s reports were included in the agenda package.

Councillor Losey • Attended a Ridge Country Housing meeting • Attended an Agricultural Society meeting • Attended the Southgrow Annual General Meeting

Councillor McCanna • No meetings during the summer months so far

Mayor Hawco • Attended the Seniors meeting • Attended a Ridge Regional Public Safety Committee meeting • Discussions with the MLA and the MP

In Camera Session MOVED by Councillor Cody to go into the closed session portion of the meeting as per #2017-08-21 Section #25 of FOIPP @ 7:39pm. CARRIED

#2017-08-22 MOVED by Councillor Liebelt to come out of the closed session @ 7:55pm. CARRIED

Land Purchase MOVED by Councillor Cody to direct administration to take the necessary steps to purchase #2017-08-23 Lot 10, Block 5, Plan 8411130 (413 - 7th Ave NE) for a maximum of $15,750. CARRIED Adjournment #2017-08-24 MOVED by Councillor Losey to adjourn the meeting @ 7:57pm. CARRIED

These minutes approved this 11th day of September 2017.

______Mayor – David Hawco

______CAO – Ryan Leuzinger

TOWN OF MILK RIVER Page 1 of 4

Cheque Listing For Council 2017-Sep-6 9:11:50AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20170588 2017-08-04 A.A.M.D.C. PAYMENT 1,387.14 13336425 KALTIRE-HOTSY FLAT REPAIR 29.40 13336433 KALTIRE-TIRE-UNIT 11 TRAILER 128.05 44900422 STAPLES-PAPER, LABELS 791.71 471400 W.E.GREER-TOILET TISSUE, SOAP DISPENSER 112.91 705297 GEO HEWITT-DOG TAGS 110.04 P49602 RME-NIT GLOVES 43.39 P49621 RME-PART FOR MOWER 18.06 P49745 RME-FILTER, ASSY ELEMENT-KUBOTA 153.58

20170589 2017-08-04 ALBERTA ONE-CALL CORPORATION PAYMENT 56.70 134256 JULY NOTIFICATIONS 56.70

20170590 2017-08-04 AMSC INSURANCE SERVICES LTD. PAYMENT 3,312.45 201708 AUGUST BENEFITS 3,312.45

20170591 2017-08-04 BENCHMARK ASSESSMENT CONSULT. PAYMENT 1,218.00 15809 AUGUST ASSESSMENT FEE 1,218.00

20170592 2017-08-04 CANADIAN RED CROSS PAYMENT 430.75 CRC-C008729 SWIM BADGES, STICKERS 430.75

20170593 2017-08-04 CARO ANALYTICAL SERVICES PAYMENT 92.40 IC1710641 ANALYSIS-METALS, POOL 92.40

20170594 2017-08-04 FRONTIER PLUMBING & HEATING SUPPLY PAYMENT 54.10 08-045953 COPPER UNION-POOL 54.10

20170595 2017-08-04 HUGHSON TRUCKING INC. PAYMENT 17.05 160692 FREIGHT-WARDS RENTALS 17.05

20170596 2017-08-04 LETHBRIDGE HERALD PAYMENT 288.75 513565 AD-TAX SALE-217000 288.75

20170597 2017-08-04 MILK RIVER CABLE CLUB PAYMENT 129.75 34919 INTERNET/CABLE 129.75

20170598 2017-08-04 RIDGE AUTO PARTS LTD. PAYMENT 647.61 630061 BATTERY-ADMIN ALARM SYSTEM 38.60 630074 SWITCH, CONNECTOR, FUSE 19.68 630120 ELBOW, COUPLING, GAUGE 13.20 630138 AA BATTERIES 17.84 630286 SPARK PLUG, ELECTRIC TAPE 21.30 630312 COUPLER 7.55 630323 PAPER TOWELS, BATHROOM TISSUE 164.21 630596 TOILET TISSUE-CAMPGROUND 125.41 631151 GLOVES 14.32 631281 BACK PACK SPRAYER 73.49 631450 PARTS FOR FIRE 4X4 152.01

20170599 2017-08-04 ROCKY MOUNTAIN PHOENIX PAYMENT 1,019.55 104710 HYDRANT WRENCH, FIRE SWATTERS, VALVE 1,019.55 HYDRANT GATE

20170600 2017-08-04 SILVER RIDGE CONSTRUCTION (1999) LTD. PAYMENT 455,822.05 PPC NO 1 8TH AVE REHAB 455,822.05

20170601 2017-08-04 SKYLINE DESIGN LTD. PAYMENT 47.25 2018 WEBSITE MAINTENANCE-JULY-SEPT 47.25

20170602 2017-08-04 TRUCK/RV/CAR/WASH PAYMENT 66.25 2176 FIRE VEHICLE WASHES 66.25

20170603 2017-08-04 W.R. MEADOWS OF WESTERN CANADA PAYMENT 317.16 120001449 BLADE FOR CRACK FILLING 317.16

20170604 2017-08-04 WARDS RENTALS SERVICE SHOP PAYMENT 193.73 795929 GRACO PUMP KIT-PAINT PUMP 193.73

20170616 2017-08-15 ALBERTA HOTEL & LODGING ASSOCIATION PAYMENT 414.75 450049 OFFICIAL ALBERTA CAMPGROUND GUIDE 414.75 LISTING

20170617 2017-08-15 CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS PAYMENT 122.50 TOWN OF MILK RIVER Page 2 of 4

Cheque Listing For Council 2017-Sep-6 9:11:50AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20170617 2017-08-15 CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS 201701 17 BONANZA DAY MEAL VOUCHERS 122.50 122.50

20170618 2017-08-15 CODY, DONALD THOMAS PAYMENT 90.10 19 MILEAGE-CHINOOK ARCH MEETING 90.10

20170619 2017-08-15 MCLENNAN ROSS LLP PAYMENT 433.49 612007 PURCHASE OF LAND BY GREEN LIVING AG 433.49

20170621 2017-08-15 MPE ENGINEERING LTD. PAYMENT 20,836.21 1440-047-00-10 RIVERSIDE WETLANDS ENHANCEMENT 13,322.93 PROJECT 1440-049-00-01 RAW WATER STORAGE RESEVOIR 7,513.28

20170622 2017-08-15 MUNICIPAL INFORMATION SYSTEMS PAYMENT 805.25 20170917 SEPTEMBER SUPPORT 805.25

20170623 2017-08-15 RIVERSIDE MARKET 2009 PAYMENT 88.18 379210 PARADE CANDY 88.18

20170624 2017-08-15 TOWN OF RAYMOND PAYMENT 2,009.58 20170292 AUGUST PEACE OFFICERS 2,009.58

20170625 2017-08-15 UFA CO-OPERATIVE LIMITED PAYMENT 2,786.34 110577062 FUEL 1,742.58 110577063 COUNTY FIRE FUEL 669.08 111057535 BULK DELIVERY-MARKED DIESEL 347.39 207848699 PROPANE-20 LBS 27.29

20170626 2017-08-15 WASTE CONNECTIONS OF CANADA INC. PAYMENT 12.29 7410-0000409964 PLASTICS RECYCLING 12.29

20170627 2017-08-15 LODERMEIER, LONNEE PAYMENT 80.00 201712 REFUND 2 PRIVATE SWIM LESSONS 80.00

20170628 2017-08-21 4IMPRINT, INC PAYMENT 304.49 5617576 PENS 304.49

20170629 2017-08-21 ALBERTA NWT COMMAND PAYMENT 285.00 4 MILITARY SERVICE RECOGNTION BOOK 285.00

20170630 2017-08-21 AMSC INSURANCE SERVICES LTD. PAYMENT 4,781.29 201709 SEPTEMBER BENEFITS 4,781.29

20170631 2017-08-21 ATB FINANCIAL MASTER CARD PAYMENT 2,145.04 721 4IMPRINT-GLASSES 823.25 722 LAND TITLES 10.00 723 LAKELAND COLLEGE-PESTICIDE COURSE-D.WRIGHT 105.00 724 COSTCO-GIFT CARDS-GINA-FRONT DESK 300.00 COVERAGE 725 CDN TIRE-PRIZES-GOLF COURSE 234.19 726 MONERIS-ROLLS FOR DEBIT MACHINE 32.42 727 AWWOA-MEMBERSHIPS.BELIVEAU 60.00 728 LETH COLLEGE-SMALL ENGINE COURSE-C.LEIKEM 472.50 C158991943 CPC-NEWSLETTER 107.68

20170632 2017-08-21 AUMA PAYMENT 4,725.00 CONV17-07-33-39 CONVENTION REG, LEADERS SYMPOSIUM-6 4,725.00

20170633 2017-08-21 BORDERTOWN AUTO BODY PAYMENT 96.08 081617 REPAIR DENT IN HOOD-PW TRUCK 96.08

20170634 2017-08-21 CARO ANALYTICAL SERVICES PAYMENT 2,254.35 ICI711435 BI-ANNUAL WATER TESTING 2,254.35

20170635 2017-08-21 CLEAR WATER CONTROLS INC. PAYMENT 5,367.81 9028 ANNUAL MAINTENANCE-WTP CHLORINATION 5,367.81 SYSTEM

20170636 2017-08-21 HUGHSON TRUCKING INC. PAYMENT 7,770.00 161291 REPAIR SEWER-327 CENTRE AVE 7,770.00

20170637 2017-08-21 LIBERTY BOILERS & MECHANICAL SERVICE LTD. PAYMENT 8,927.10 B22317 REPAIR POOL BOILER,PARTS,LABOR,MILEAGE 8,927.10

20170638 2017-08-21 TOLLESTRUP HOMES PAYMENT 525.00 1620 PORTION SIDEWALK-SOUTH COUNTRY TIRE 525.00 TOWN OF MILK RIVER Page 3 of 4

Cheque Listing For Council 2017-Sep-6 9:11:50AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20170639 2017-08-21 THIELEN, GAIL PAYMENT 183.75 201715 REIMBURSE ROTO-ROOT SEWER 183.75

20170667 2017-08-30 ATB FINANCIAL ACCOUNTS PAYABLE PAYMENT 746.62 201708 AUGUST RRSP CONTRIBUTIONS 746.62

20170668 2017-08-30 BELIVEAU, SAMUEL PAYMENT 657.00 70 AUGUST RRSP CONTRIBUTION 657.00

20170669 2017-08-30 CITY OF LETHBRIDGE PAYMENT 764.89 39050 3/4 FIRE DISPATCH SERVICES 764.89

20170670 2017-08-30 CLARKE, JENNA PAYMENT 560.00 2 MILEAGE-AUGUST 260.00 3 TRAINING ALLOWANCE 300.00

20170671 2017-08-30 CLARKE, JORDYN PAYMENT 560.00 2 MILEAGE-AUGUST 260.00 3 TRAINING ALLOWANCE 300.00

20170672 2017-08-30 CLEARTECH INDUSTRIES INC. PAYMENT 400.64 156104 CAG CONTAINTER RETURN CREDIT (4,315.11) 705505 GASKET SET, CHLORINE EMERG KIT 496.94 710644 SODIUM HYPOCHLORITE 760.94 715961 SODIUM HYPOCHLORITE 760.94 718498 CALCIUM HYPOCLORITE, COPPER SULFATE 2,696.93

20170673 2017-08-30 DIGITEX CANADA INC. PAYMENT 133.01 350918 AUGUST COPIES 133.01

20170674 2017-08-30 GASPAR, MARYAN PAYMENT 700.00 201708 AUGUST JANITORIAL 700.00

20170675 2017-08-30 HACH SALES & SERVICE CANADA LP PAYMENT 88.52 149405 COPPER REAGENT 88.52

20170676 2017-08-30 HENDERSON, CARTER PAYMENT 192.60 2 AUGUST MILEAGE 180.00 3 PETSMART-GOLDFISH 12.60

20170677 2017-08-30 JANSSENS, HANNA PAYMENT 260.00 3 AUGUST MILEAGE 260.00

20170678 2017-08-30 LAMY, JOEY PAYMENT 397.44 11 AUGUST RRSP CONTRIBUTION 397.44

20170679 2017-08-30 LEIKEIM, CURTIS PAYMENT 440.14 18 AUGUST RRSP CONTRIBUTION 440.14

20170680 2017-08-30 LETHBRIDGE TRUCK TERMINALS PAYMENT 332.01 128791 FREIGHT-CLEARTECH 332.01

20170681 2017-08-30 LEUZINGER, RYAN PAYMENT 1,224.36 92 MILEAGE-AUG 10(MPE), 23(MONTANA) 281.96 93 AUGUST RRSP CONTRIBUTION 942.40

20170682 2017-08-30 MILK RIVER HOME HARDWARE PAYMENT 232.35 2433128 KEYS CUT-POOL 4.61 2433178 FERTILIZER-FLOWER POTS 10.49 2433181 FERTILIZER-FLOWER POTS 7.88 2433522 PAINT BRUSH 5.25 2434029 DRANO, LIQUID PLUMBER-POOL 12.05 2434043 FERTILIZER-FLOWER POTS 18.36 2434086 BALL VALVE, HOSE CLAMPS, ADAPTERS-RV 55.76 PARK 2434388 TOTE BOX, TAPE-POOL 46.54 2434672 EYE BOLT 2.93 2434745 TICKETS-GOLF TOURNAMENT 8.07 2434916 THERMOMETER 20.99 2434941 PAINT ROLLER REFILLS 8.34 2434949 TUBING 6.64 2434951 HOSE, COUPLINGS 24.44

20170683 2017-08-30 MILK RIVER KINDERGARTEN SOCIETY PAYMENT 4,864.00 TOWN OF MILK RIVER Page 4 of 4

Cheque Listing For Council 2017-Sep-6 9:11:50AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20170683 2017-08-30 MILK RIVER KINDERGARTEN SOCIETY 8 PLAYGROUND DONATIONS 4,864.00 4,864.00

20170684 2017-08-30 PUROLATOR INC. PAYMENT 46.85 435579238 FREIGHT-CARO 46.85

20170685 2017-08-30 R P WATERWORKS INC. PAYMENT 2,618.75 4025 WATER METERS 2,618.75

20170686 2017-08-30 RECEIVER GENERAL FOR CANADA PAYMENT 12,249.00 201708 AUGUST REMITTANCE 12,249.00

20170687 2017-08-30 RIDGE AUTO PARTS LTD. PAYMENT 3,898.40 631573 REPAIRS TO FIRE 4X4 229.53 631662 CASE OF GREASE 64.89 631946 GARBAGE BAGS, BATHROOM TISSUE 252.17 631967 HAND TOWELS, RAGS 78.09 632482 SHOP TOWELS, CAM GASKET, LED LAMP 101.22 632483 BATHROOM TISSUE-CAMPGROUND 200.97 632682 AIR FILTERS 80.09 632760 BAFFLE BALLS-WATER TANKER 2,891.44

20170688 2017-08-30 ROSSCO'S TREE SERVICE & CONTRACTING LTD. PAYMENT 4,252.50 6788 BIRCH PRUNING 4,252.50

20170689 2017-08-30 SUPERIOR TRUCK EQUIPMENT PAYMENT 734.56 S120082 HELPING HAND RUBBER, HYDRAULIC FILTER 734.56

20170690 2017-08-30 WRIGHT, DARREN PAYMENT 474.34 16 NAPA-HARD HAT 14.18 17 AUGUST RRSP CONTRIBUTION 460.16

Total 566,972.27 *** End of Report ***

Chief Administrative Officer Report REGULAR COUNCIL MEETING Monday, September 11th, 2017

Administration & Operations • Website Updating • Met with MPE on multiple occasions regarding Riverside Wetlands Project • Met with MPE regarding the Raw Water Reservoir expansion project • Met with ISL Engineering regarding 8th Ave Road Rehabilitation Project • Gravel Lease Renewal Work • Preparations for election • Budget Preparation • New Council Orientation preparations • Municipal Government Act amendment planning work • Alley local improvement tax work and letters o 7 responses so far – all said no • Day tour of the river diversion, syphon and Sherburne reservoir with Sam and Larry • Riverside Wetland Enhancement Project – grant reporting • Lot Purchase Negotiation and Purchase o Lot 10, Block 5, Plan 8411130 • Town Golf Tournament and Donation o Raised $1,545 for the Bowling Alley Project • Talked with the County about installation of the Caragana’s on Main Street, as approved at the last meeting. o County Ag Fieldman recommends elm or ash trees, not Caragana’s . County cost is $4,000 installed for elm or ash trees (7ft tall to begin with – max out at 40ft tall) . Cost of supports (t bars or equivalent) for the trees is extra o If we want Caragana’s, the cost is $1,800 plus the cost of installation (unknown now)

Expected Upcoming Holidays/Days Off •

Upcoming Training/Courses/Conferences • AUMA Conference – November 20-24, 2017

Public Works Foreman’s Report REGULAR COUNCIL MEETING Monday, September 11th, 2017

General: • Town of Milk River celebrated BONANZA day on August 5th 2017. • We also enjoyed a fantastic Annual Town of Milk River Golf tournament this year on August 16th 2017.

Parks and Rec: • Bi-annual tree maintenance was performed by ROSSCO Tree trimming on August 22nd to 24th 2017. o All Birch trees o Lot 39 o Campground

Roads: • Crack filling - Cold mix - Road paint. All painting is now completed for the season. o nd o Public works employee covered a phallus shape on 2 Avenue N.E. with black tar.

Water & Wastewater: • WATER: • WTP: th th o Annual maintenance was performed on the chlorine system by CLEARWATER on August 10 & 11 2017. . New injector & fittings have also been ordered. . System now operating properly. th o Main gate valve was fixed on filter #1 on August 18 2017. o Annual maintenance was performed on filter #1 in August. . Filter #1 is now filling and should be fully operational soon. • WATER DISTRIBUTION: o As • RAW WATER: th th th o Water leak was fixed by HUGHSON on August 24 , 25 & 30 2017. Gate valve was also replaced. • SEWER WORK: th o Tetra Tech performed their sampling for our Annual ground water monitoring report at the Lagoons on August 4 2017.

Swimming Pool: • Last day at the pool was August 31st 2017. (Swimming Pool now fully closed for the winter)

Staff Management: • All our summer staff have now completed their full time fulfillment with us for 2017.

Education & Training: •

Projected Plans: • Building protocols on how we do things • Updating maintenance program • Promoting continuous education/ Water certification

Respectfully submitted ______Samuel Béliveau – PW Foreman Council Resolution Status Regular Meeting - March 2017 2017-03-11 Annexation Admin Ongoing Regular Meeting - June 2017 2017-06-07 Old Garbage Truck Sale Admin Ongoing Regular Meeting - August 2017 2017-08-05 Raw Water Reservoir Project Admin Ongoing 2017-08-06 Riverside Wetland Project Admin Ongoing 2017-08-07 Water License Transfer - Golf Course Admin Ongoing 2017-08-08 Raw Water Pricing - Horizon School Admin Completed 2017-08-09 GLAC Letter of Support Admin Completed 2017-08-10 Caragana Request Admin Ongoing 2017-08-11 Southern Alberta Emergency Management Agreement Admin Completed 2017-08-12-15 Bylaw #1004 - Council Code of Conduct Admin Completed 2017-08-16 Legion Ad Admin Completed 2017-08-17 MADD Request Admin Completed 2017-08-18 ATCO Franchise Fee Admin Completed 2017-08-19 Alley - Local Improvement Admin Completed 2017-08-23 Land Purchase Admin Ongoing 2017 Capital/Large Operational Budget Progress Sheet

Dept Project Description Original Budget Actual Cost Completed Notes 2017 PW 8th Ave Sewer Repair $15,000 No PW WTP Cistern Repairs $10,000 $5,775 Yes Less work was required than expected PW Raw Water Valve Replacement(Golf Course) $15,000 $7,700 Yes PW Riverside Wetland Project $1,664,000 Ongoing Detail design ongoing PW Raw Water Reservoir $1,860,000 Ongoing Detail Design Ongoing PW 8th Ave Paving Project $582,000 Yes Project Complete PW New Recycling Trailer $27,500 $26,000 Ongoing Awaiting delivery $4,173,500 $39,475

Deferred Projects PW Airport Paving $875,000 PW Booster Station Upgrade (PRL) $500,000 PW Airport Lighting $260,000 Request for Decision September 11, 2017 Agenda Item: #8b

FORTIS Franchise Fee

Background:

Each year, as a requirement in our franchise agreement with FORTIS Alberta, we are required to set a franchise fee. Currently, we are set at 12% (set in 2016) and there is a maximum of 20% that is allowed. In 2016, we received approximately $85,000 in revenue from the FORTIS franchise fees.

Options (administrative recommendation marked with “x”):

☒ #1 – To keep the FORTIS Franchise Fee the same at 12% for 2018.

☐ #2 – To increase the FORTIS Franchise Fee from 12% to ?% for 2018.

☐ #3 – Provide administration with further direction with an approach Council would like to take.

Attachments

TOWN OF MILK RIVER FIRE SERVICES BYLAW BYLAW No. 1005

A BYLAW OF THE TOWN OF MILK RIVER, IN THE PROVINCE OF ALBERTA, BEING ENACTED FOR THE PURPOSE OF ESTABLISHING AND REGULATING FIRE PROTECTION

WHEREAS The Municipal Government Act, R.S.A. 2000 c. M-26, provides that a council of a municipality may pass bylaws for municipal purposes respecting the following matters: a) The safety, health and welfare of people, and the protection of people and property; b) Services provided by or on behalf of the municipality; and c) The enforcement of bylaws;

WHEREAS, The Municipal Government Act authorizes a municipality to provide services provided for on behalf of the municipality to another municipality; and

WHEREAS, Council for the Town of Milk River wishes to provide for the prevention, regulation and control of the lighting of fires within the Town;

NOW THEREFORE, the Council of the Town of Milk River, duly assembled, enacts as follows:

TITLE

1.1 This Bylaw may be cited as the “Fire Services Bylaw”.

DEFINITIONS

2.1 In this Bylaw:

(a) “Apparatus” means any vehicle provided with machinery, or Equipment for firefighting operated by or for Fire Services whether that vehicle operates on land, in the air, or on water;

(b) “Burnable Debris” means all combustible waste other than Prohibited Debris and includes, but is not limited to: (i) straw and stubble; (ii) grass and weeds; (iii) leaves and tree pruning’s; (iv) brush and fallen trees on newly cleared land or associated with logging operations; (v) used power, telegraph and telephone poles that do not contain wood preservatives; (vi) wooden materials, which do not contain wood preservatives, from the construction or demolition of buildings; (vii) solid waste from post and pole operations that does not contain wood preservatives; and, (viii) solid waste from tree harvesting operations;

(c) “Burning Hazard” means an actual or potential occurrence of fire or other combustion of organic or inorganic material that could endanger human life or property or damage property;

(d) “CAO” means the Chief Administrative Officer of the Town or their delegate;

(e) “Council” means the municipal Council of the Town of Milk River;

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(f) “Town” means the Town of Milk River;

(g) “Dangerous Goods” means those products or substances which are regulated by the Dangerous Goods Transportation and Handling Act;

(h) “Equipment” means any tools, devices, materials or supplies used by or for Fire Services to respond to an Incident;

(i) “False Alarm” means any notification, by whatever means received, to Fire Services respecting the existence of a condition, circumstance, fire or other event containing an imminent, serious danger to persons or property, wherein such condition, circumstance, fire or other event does not, in fact, exist;

(j) “Fire Ban” means an order issued by the Minister responsible for the Forest and Prairie Protection Act, or an order issued pursuant to this Bylaw, for the purpose of canceling all fire permits, prohibiting the lighting of, and requiring the extinguishment of all fires within the Town;

(k) "Fire Chief" means the Town Fire Chief, or his designate;

(l) “Fire Hazard” means combustible material that, through its nature, location, condition or arrangement, or any combination of those factors, may be ignited and, if ignited, could create a Burning Hazard;

(m) “Fire Protection Area” means the following geographic areas within the County of Warner No. 5 where Fire Protection is to be provided.

(n) “Fire Protection” means any and all of the services enumerated in Section 3.1 and includes any other service delivered by or for Fire Services that is authorized by Council;

(o) “Fire Protection Charges” means all costs incurred by or for Fire Services in providing Fire Protection both within and outside the Town’s boundaries.

(p) “Fire Season” means the period from April 1 to October 31 in each year or such extended or shortened period that the Minister responsible for the Forest and Prairie Protection Act may declare from time to time;

(q) “Fire Services” means a department established and organized by the Town to provide Fire Protection and shall include all Members.

(r) “Fire Services Property” means all real and personal property owned or controlled by the Town and designated for use by Fire Services including but not limited to Apparatus, Equipment and fire stations;

(s) “Incident” means a fire or a situation where a fire or explosion is imminent or any other emergency where there is a danger or possible danger to life or property;

(t) “Incident Command” means the Fire Chief, or in the absence of the Fire Chief, the highest- ranking Member who first arrives at the scene of an Incident;

(u) Incinerator Fire - shall mean any fire for the burning of wastes within the confines of an enclosed, non-burnable, container controlled for such purposes. A burning barrel may be considered an

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incinerator under this policy.

(v) “Member” means any person who is duly appointed as a member of Fire Services and includes a Fire Chief;

(w) “Nuisance“ means the causing of opaque, dense and/or malodorous smoke by or from any fire permitted or allowed under this policy, at the discretion of the Fire Chief or his designate;

(x) “Peace Officer” means a bylaw enforcement officer appointed by the Town pursuant to the Municipal Government Act and includes members of the Royal Canadian Mounted Police and, when authorized, a community peace officer appointed under the Peace Officer Act.

(y) “Person” means a natural person, an association of natural persons, a partnership or a corporation.

(z) “Prohibited Debris” means any combustible waste that, when burned, may result in the release to the atmosphere of dense smoke, offensive odours or toxic substances and includes but is not limited to:

(i) Animal manure; (ii) Pathological waste; (iii) Non-wooden material; (iv) Waste material from building or construction sites, excluding wooden materials that do not contain wood preservatives; (v) Combustible material in automobile bodies; (vi) Residential and commercial paints and aerosols (pressurized or not) (vii) Tires; (viii) Rubber or plastic, or anything containing or coated with rubber or plastic or similar substances, except rubber or plastic attached to shredded scrap steel; (ix) Used oil; and (x) Wood or wood products containing substances for the purpose of preserving wood;

(aa) “Recreational Fire” means a fire confined within a non- combustible structure or container, which is lit for the purpose of cooking, obtaining warmth or viewing for pleasure and is fueled solely by dry wood, charcoal, natural gas, or propane;

(bb) “Violation Ticket” means a violation ticket issued for an offence committed against any of the provisions of this Bylaw under Part 2 of the Provincial Offences Procedure Act;

FIRE SERVICES

3.1 Council hereby provides Fire Services in the Town for the purpose of:

(a) Preventing and extinguishing fires;

(b) Conducting and/or providing for the investigation of the cause of fires;

(c) Preserving life and property and protecting persons and property from injury or destruction by fire;

(d) Preventing prairie or running fires and enforcing the provisions of the Forest Prairie and Protection Act; 3

(e) Preventing, combating and controlling Incidents;

(f) Carrying out preventable controls;

(g) Fulfilling the requirements of any mutual aid agreements with other municipalities;

(h) Maintaining and operating Apparatus and Equipment for extinguishing fires and preserving life and property;

(i) Providing medical co-response services, when requested by dispatch services;

(j) Providing rescue services for motor vehicle collisions;

(k) Conducting/providing for pre-fire planning and fire inspections;

(l) Providing public education and information regarding fire safety; and

(m) Training or other Member development in accordance with the policies and guidelines established by the Town from time to time and all applicable legislation.

3.2 By agreement with the County of Warner No. 5, Fire Protection shall be provided in the County of Warner No. 5.

AUTHORITY AND RESPONSIBILITY OF FIRE CHIEF

4.1 Fire Chief shall be appointed by Council and report to the CAO.

4.2 The Fire Chief shall be responsible to the CAO for the performance of his duties pursuant to this Bylaw and all applicable policies of the Town.

4.3 The Fire Chief shall be responsible for appointing a Deputy Fire Chief, whom will accept the role and responsibility of the Fire Chief in their absence.

4.4 The Fire Chief shall manage and administer the affairs of the Fire Department pursuant to this Bylaw, applicable Town policies, direction of the CAO, and agreements with other municipalities.

4.5 The Fire Chief may prescribe rules, regulations and policies for the ongoing organization and administration of Fire Services, including but not limited to: the appointment, recruitment, conduct, discipline, duties, training and responsibilities of members; the efficient operation of Fire Services; the operating procedures of the department; and may perform such other functions and have such other powers and responsibilities the CAO may from time to time prescribe.

4.6 The Fire Chief shall be responsible for supervising the Members and the day-to-day operation, maintenance and protection of Fire Services Property.

4.7 Subject to the approval of the CAO, the Fire Chief shall establish Standard Operational Guidelines for the provision of Fire Protection that are consistent with this Bylaw and all applicable policies of the Town.

4.8 The Fire Chief may dismiss Members from the Fire Department, in accordance with applicable Town guidelines.

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4.9 The Fire Chief shall maintain and submit to CAO on a timely basis:

(a) Records of all business transactions of the Fire Department; (b) Records of all Incidents attended by the Fire Department and actions taken; (c) Any other records incidental to the operation of the Fire Department;

AUTHORITY AND RESPONSIBILITY OF MEMBERS

5.1 Members are responsible to the Fire Chief for the performance of their duties pursuant to this Bylaw and applicable policies of the Town.

5.2 Any Member charged with a duty under this Bylaw acting in good faith, is hereby relived from all personal liability for any damages that may occur to persons or property as a result of any act or omissions in the discharge of those duties.

AUTHORITY AND RESPONSIBILITY OF INCIDENT COMMAND

6.1 Incident Command at an Incident shall have control, direction and management of all Apparatus, Equipment and manpower assigned to that Incident and shall continue to act as the Incident Command until relieved by another Member authorized to do so.

6.2 Incident Command shall take action as deemed necessary for preserving life and property and protecting persons and property from injury or destruction by fire or other emergency and is authorized to:

(a) Enter, pass through or over buildings, structures or property whether adjacent or in proximity to an Incident and to cause Members or Apparatus to enter or pass through or over the building, structure or property without permission;

(b) Establish boundaries or limits and keep persons from entering the area within the prescribed boundaries or limits unless authorized to enter by the Member in Charge;

(c) Request the RCMP, Peace Officers and Bylaw Enforcement Officers to enforce restrictions on persons entering within the boundaries or limits outlined in subsection (b);

(d) Cause a building, structure or thing to be pulled down, demolished or otherwise removed;

(e) Request Town manpower and Equipment which he considers necessary to deal with an Incident; and

(f) Request any adult person who is not a Member, to assist in:

(i) Extinguishing a fire or preventing the spread thereof; (ii) Removing furniture, goods and merchandise from any building or structure on fire or in danger thereof and in guarding and securing same; and (iii) Demolishing a building or structure at or near the fire or other Incident.

PERMITTED AND PROHIBITED FIRES

7.1 No person shall light an outdoor fire, a structure fire or an incinerator fire unless approval has been obtained from the Fire Chief, or designate, if required under this policy. Note that no approval shall be required to ignite, construct or otherwise create a recreational or incinerator fire by or with permission of the property owner, provided regulations as per this policy are adhered to.

7.2 Burnable Debris may be burned only in an approved incinerator, and with due consideration to others 5

including the production of smoke and / or noxious odours.

7.3 No person shall ignite, construct or create a recreational fire in a park or public area unless the fire occurs at a location so designated within the park or public area, or in a device or structure so designated for that purpose in the park or public area.

7.4 No person shall, either directly or indirectly, personally or through an agent, servant or employee, kindle a fire and let it become a running fire on any land not his / her own property or allow any fire to progress to the property of another.

7.5 No person shall light a permitted fire without first taking sufficient precaution to ensure that the fire can be kept under control at all times.

7.6 No person shall permit a fire, or the smoke resulting from such fire, to become a nuisance as defined by this policy the key is consideration for others. No heavy smoke or noxious smelling fires shall be permitted. Should a complaint be received by the CPO, the site will be investigated and a determination will be made as to whether the fire should be extinguished.

7.7 No person, persons or corporation shall light, ignite, start or cause to be made an open fire of non- burnable debris, or cause or permit open burning unless it is in a gas fired incinerator for which approval to construct and a license to operate have been obtained in accordance with federal and provincial legislation.

7.8 When a fire is lit under the circumstances prohibited above, the owner or occupier of the land or the person having control of the land upon which such fire is lit shall: extinguish the fire immediately, or when unable to extinguish the fire immediately, report the fire to the Fire Department.

7.9 No person shall burn or cause to be burned any Prohibited Debris within the boundaries of the Town.

7.9.1 Recreational Fires require: (a) A minimum of 3.0 metres clearance shall be maintained from buildings, property lines or any combustible material; (b) Only clean, dry wood to be burned; (c) Installations must have enclosed sides made from bricks, concrete blocks, heavy gauge metal or other suitable non-combustible components; (d) The fire pit or barbeque is equipped with a regulation screen designed to contain and reduce the hazards of airborne sparks; (e) The fire pit or barbeque pit height does not exceed 0.6 metres when measured from the surrounding grade to the top of the pit opening; (f) The fire pit or barbeque pit opening does not exceed 1.0 metre in width or in diameter when measured between the widest points or interior edges; and (g) Is generally acceptable to the Fire Chief and to the Fire Safety Codes Officer having jurisdiction.

7.9.2 Outdoor fireplaces must meet the following requirements (a) A minimum of 1.0 metre clearance measured from the nearest fireplace side or rear edge, and 3.0 metres from the front edge is maintained from buildings, property lines, or other combustible material; (b) The fireplace is constructed of materials, such as bricks or rocks, that are heat and flame resistant; (c) The fireplace is equipped with a chimney that is not less than 2.5 metres in height when measured from the base of the fire burning area; (d) The fireplace chimney is equipped with a regulation screen designed to contain and reduce the hazards of airborne sparks;

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(e) The base of the fire burning area is not less than 0.3 metres above the surrounding grade; (f) The fire chamber does not exceed 1.25 metres in width, and is at least 0.4 metres but not more than 0.6 metres in depth; and (g) Is generally acceptable to the Fire Chief and to the Fire Safety Codes Officer having jurisdiction.

FIRE BAN

8.1 The Town may, from time to time, prohibit all Fires in the Town, when in the opinion of the Fire Chief, Mayor and CAO that the prevailing environmental conditions give rise to an increased risk of a fire running out of control.

8.2 A Fire Ban imposed pursuant to section 8.1 of this Bylaw shall remain in force until either the date provided in the notice of the Fire Ban or until such time as the Town provides notice to the public that the Fire Ban is no longer in effect.

8.3 Notice of a Fire Ban shall be provided to the public. Notice may be in the form of signs posted throughout the municipality, in locations to be determined by the Town, through a public service message on the local radio stations, or by any other means which the Town determines is appropriate for the purpose of informing the public of the Fire Ban.

8.4 When a Fire Ban is in place, no person shall ignite any fire and shall immediately extinguish any fire lit once the person knows or ought reasonably to know of the Fire Ban.

FIRE PROTECTION CHARGES

9.1 Upon providing Fire Protection on a parcel of land within or outside the Town’s boundaries, the Town may, in its sole and absolute discretion, charge any or all of the following persons, namely:

(a) The person or persons causing or contributing to the fire; or (b) The owner or occupant of the parcel of land;

Fire Protection Charges, and all persons charged are jointly and severally liable for payment of the Fire Protection Charges to the Town.

9.2 Fire Protection Charges shall be paid within sixty (60) days of receipt.

9.3 Collection of unpaid Fire Protection Charges may be undertaken by civil action in a court of competent jurisdiction, and any civil action does not invalidate any lien which the Town is entitled to on the parcel of land in respect of which the indebtedness in incurred.

9.4 The owner of a parcel of land within the Town to which Fire Protection is provided is liable for Fire Protection Charges incurred and the Town may add to the tax roll of the parcel of land all unpaid Fire Protection Charges, which forms a special lien against the parcel of land in favor of the Town from the date the amount was added to the tax roll, in accordance with section 553 of the Municipal Government Act.

NOTICE

10.1 Any notice provided for in this Bylaw shall be in writing.

10.2 Service of any notice provided for in this Bylaw may be made as follows:

(a) Personally upon the person to be served; or to any person receiving it on his or her behalf; or 7

(b) By mailing the copy to the person to be served to the last known post office address of the person to be served.

(c) Where the Property is not occupied, by mailing the notice by regular mail to the mailing address noted on the Town tax roll for the Property.

(d) As directed by the courts.

10.3 Service is presumed to be effected under section 10.2:

(a) Seven days from the date of mailing if the document is mailed in Alberta to an address in Alberta; or

(b) Subject to fourteen days from the date of mailing if the document is mailed in Canada to an address in Canada; unless the document is returned to the sender other than by the addressee, or the document was not received by the addressee, the proof of which lies on the addressee.

INSPECTION AND ENFORCEMENT

11.1 Where a parcel of land does not comply with this Bylaw or a person contravenes this Bylaw, the Town may pursue its enforcement alternatives in accordance with this Bylaw, any enactment or any common law right, including issuing an order to remedy contraventions or dangers, remedying contraventions or dangers by the Town, adding amounts to the tax roll of the owner of the parcel, and pursuing injunctions pursuant to the Municipal Government Act.

11.2 The Fire Chief is authorized to carry out inspections of land and structures, issue orders, remedy conditions and contraventions, and enforce this Bylaw in accordance with the Municipal Government Act.

OFFENCES

12 No person shall:

(a) Contravene any provision of this Bylaw;

(b) Impede, obstruct or hinder a Member, or any other person assisting or acting under the direction of a Member from carrying out any function or activity related to the provision of Fire Protection Services;

(c) Damage or destroy Fire Services Property;

(d) Falsely represent himself as a Member;

(e) Obstruct or otherwise interfere with access by Fire Services or Fire Services Property to:

(i) The scene of an Incident; (ii) A fire hydrant or other body of water designated for firefighting purposes; or (iii) To connections to fire mains, stand pipes, or sprinkler systems.

(f) Cross any boundaries or limits established by the Fire Services in accordance with this Bylaw, without the express authorization of the Member in Charge;

(g) Cause or permit a Burning Hazard or Fire Hazard to exist on a parcel of land;

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(h) Deposit, discard or abandon any burning matter or substance so as to create a Burning Hazard;

(i) Light a fire or cause a fire to be lit during a Fire Ban;

(j) Provide false, incomplete or misleading information to the Fire Chief, a Member or a Peace Officer with respect to a fire;

(k) Light a fire on any land not his own without the written consent of the owner of the land;

(l) Permit a fire lit by that person to pass from his own land to the land of another person;

(m) Light a fire without first taking sufficient precautions to ensure that the fire can be kept under control at all times;

(n) Conduct any activity that might reasonably be expected to cause a fire unless that person exercises reasonable care to prevent a fire from occurring;

(o) Conduct any activity that involves the use of a fire, where smoke produced by the fire may impede the visibility of vehicular and pedestrian traffic on any road or highway;

(p) Use a fire to burn Prohibited Debris;

(q) Have more than one false alarm over a twelve-month period;

PENALTIES

13.1 A person who contravenes any provision of this Bylaw or with any order or request directed to that person pursuant to this Bylaw is guilty of an offence and is liable, upon summary conviction, to the specified penalty for the offence set out in Schedule “A”.

VIOLATION TICKET

14.1 A RCMP Officer or Peace Officer is hereby authorized and empowered to immediately issue a Violation Ticket pursuant to the Provincial Offences Procedure Act to any person who the RCMP Officer or Peace Officer has reasonable and probable grounds to believe has contravened any provision of this Bylaw.

14.2 If a Violation Ticket is issued in respect of an offence, the Violation Ticket may;

(a) Specify the fine amount established by this Bylaw for the offence; or

(b) Require a person to appear in court without the alternative of making a voluntary payment.

VOLUNTARY PAYMENT

15.1 A person who commits an offence may:

(a) If the Violation Ticket is issued in respect of the offence; and

(b) If the Violation Ticket specifies the fine amount established by this Bylaw for the offence;

Make a voluntary payment by submitting to a Clerk of the Provincial Court, on or before the initial appearance date indicated on the Violation Ticket, the specified penalty set out on the Violation Ticket. 9

15.2 When the Clerk records in the Court records the receipt of a voluntary payment pursuant to Section 15.1 and the Provincial Offences Procedure Act, the act of recording receipt of that payment constitutes acceptance of the guilty plea and also constitutes the conviction and the imposition of a fine in the amount of the specified penalty.

SEVERABILITY

16.1 If any portion of this bylaw is declared invalid by a court of competent jurisdiction, then the invalid portion must be severed and the remainder of the bylaw is deemed valid.

APPEAL PROCESS

17.1 Residents may appeal any Fire Protection Charges or Penalties, by writing an appeal letter to Council.

(a) Letters must include the following information; name, address, the address of incident, date of the incident, reasons for the appeal, evidence that is applicable and if you would like to participate as a delegation on the next available Council meeting. (b) After Council has reached a decision on the appeal, affected parties will be notified of the decision within 5 business days. REPEAL

17.1 Bylaw 939 as amended is hereby repealed. 17.2 Bylaw 940 as amended is hereby repealed.

EFFECTIVE DATE

18.1 This Bylaw shall come into force and effect upon third and final reading.

READ all three times in Council this ______day of ______, 2017.

Mayor David Hawco

Chief Administrative Officer Ryan Leuzinger

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SCHEDULE “A” – SPECIFIED PENALTIES

OFFENCE ______SPECIFIC PENALTY

Contravention of any provision of this Bylaw $400.00

Second or subsequent offence within one (1) Year $600.00

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Request for Decision September 11, 2017 Agenda Item: 8c

Bylaw #1005 - Fire Services Bylaw

Background

Currently, the Town of Milk River has various Bylaws relating to the fire department. The proposed new Fire Services Bylaw will amalgamate all of our current fire services bylaws into one, while also providing clear details for the roles and responsibilities of the Fire Chief, Incident command, fire department members, prohibited fires and fire bans. Also, the existing Fire Services bylaw relates to the operation of the ambulance, which is now a provincial mandate.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve all three readings of Bylaw #1005 - Fire Services Bylaw, as presented.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. Bylaw #1005 - Fire Services Bylaw

Request for Decision September 11, 2017 Agenda Item: #8f

Horizon School Division – Election Agreement

Background:

Under the Local Authorities Election Act, municipalities can enter into agreements with other entities for carrying out elections. The Horizon School Division has approached us to carry out the election day duties for their School Trustee position, if there is an election. They have agreed to pay the Town $350 if we agree to complete the work for them.

Options (administrative recommendation marked with “x”):

☒ #1 – To agree for the Town of Milk River to take care of the election day duties for the Horizon School Division, if they are required to host an election for School Trustee.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments

Request for Decision September 11, 2017 Agenda Item: #8f

Vic Haddad – 2017 Property Tax Penalty Waiver Request

Background:

Administration received a request from Vic Haddad for waiving the penalties on his accounts (#1023, #1024, #2807, #2908) because he forgot to pay the taxes on or before August 31, 2017. The total interest accrued between the 4 accounts because of the late payment is $213.

Options (administrative recommendation marked with “x”):

☒ #1 – Deny the request by Vic Haddad to waive the penalties for paying his property taxes late.

☐ #2 – Approve waiving the property tax late penalties on account #1023 for $43.27, #1024 for $77.94, #2807 for $59.96 and #2908 for $31.83, as requested.

☐ #3 – Provide administration with further direction with an approach Council would like to take.

Attachments 1) Letter from Vic Haddad 2) Receipt Town Council

I thought we had until Friday September 1 to pay our taxes and when I went in today to pay my taxes ( see attached) I discovered I am a day late. I did pay what I was billed and I am asking for you to wave the penalty. Thank You Sincerely

Victor Haddad

Request for Decision September 11, 2017 Agenda Item: #8g

Concrete Crushing

Background:

There is a significant amount of waste concrete that has accumulated from various projects over many years that is in a pile at the water treatment plant. It is beginning to impede on the space surrounding the water treatment plant. When the company came to pulverize the asphalt from the 8th Ave road rehabilitation project, they informed us that they can also crush concrete, which becomes useable materials for different projects that require gravel.

Unfortunately, it is nearly impossible to accurately estimate the quantity of concrete that we have that will be required to be crushed due to the nature of the product. As a result, we feel we have estimated high to try and ensure there is enough budget to crush all the waste concrete. Only the amount required to crush concrete will be used if it is lower than our estimate.

• Picture from GIS system from 2013

Options (administrative recommendation marked with “x”):

☒ #1 – Approve up to $75,000 from reserves to have the waste concrete crushed.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments

BOARD REPORT VOL. 16 NO. 2 AUGUST 2017

CHINOOK ARCH LIBRARY BOARD MEETING, AUGUST 3, 2017 Celebrating 25 Years of Service to the South! On June 15, 2017, friends and supporters of Indigenous Materials Collection at Chinook Arch gathered to celebrate 25 years of service to the libraries and residents of Chinook Arch southwestern Alberta. The Hon. Shannon Phillips, Chinook Arch is pleased to Minister of Environment and Parks and MLA for announce a new revolving Lethbridge West, brought greetings from the collection of library materials Premier and spoke about the importance of libraries with an Indigenous focus. The to rural Alberta. Long-time board members Vic collection features items for Mensch and Marie Logan spoke about the impact children, that Chinook Arch has had on rural library service. Founding CEO Maggie Macdonald was unable to teens, and attend, but sent some remarks that were shared by Summer Reading Program Coordinators Mckenzie Matthews current CEO Robin Hepher. The Chinook Arch Library and Mitchell Duram get into the spirit! adults. Board looks forward to another 25 years of innovation The and collaboration! collection will move from library to library, and comes with a display stand to help libraries market the collection. For more information about this

Above: the Hon. Shannon Phillips collection, please contact Kerby brings greetings from the Government Elfring at of Alberta; right: Quentin Stevick of Above: CEO Robin Hepher congratulates Pincher Creek MD deep in conversation Chinook Arch staff members Rhonda [email protected] or with Christopher Northcott (Village of Shearer, Yanet Grajeda, and Gillian (403) 380-1523, or inquire at Milo) and Sharon Edwards of Fort Watkinson on 25 years of service to Macleod. the Chinook Arch Regional Library your local library. System!

Left: Howard Paulsen (Chair, Stavely) chats with Bonnie Gray, formerly of the Public Library Services Branch; LPL CEO Terra Plato, Diane DeLauw, Penny Warris, and Janice Day (below). Chinook Arch Quick Facts 2017:

Population served: 198,750 Library Service Points: 35 Municipalities: 39 School Authority: 1 Board Chair: Howard Paulsen, Stavely CEO: Robin Hepher ([email protected]) Page 2

VOLUME 16, NO. 2 Board Members Present: CHINOOK ARCH BOARD MEETING, AUGUST 3, 2017 Barnwell Jane Johnson Claresholm Kathy Davies MEETING HIGHLIGHTS Fort Macleod Michael Dyck Glenwood Barb Michel Chinook Arch Headquarters Renovation Project Underway City of Lethbridge Gail Berkner As a part of the Government of Alberta’s 2017-2018 Capital Budget, Chi- Lethbridge County John Willms nook Arch received $2.12 million for much-needed upgrades and renova- tions to its headquarters facility. The Building Committee, an ad hoc com- Lomond Doug Logan mittee of the Board, wasted no time in diving into the project, and a public Milk River Donald Cody Request for Proposals (RFP) was posted to the provincial tender portal on Milo Christopher Northcott June 16. Several parties attended a pre-bid site visit on July 4. The deadline Nanton Gordon Given for submission was set for August 4, 2017 (at which time 6 proposals had been submitted). Picture Butte Teresa Feist Pincher Creek MD Quentin Stevick As of this writing, a prime consultant has been selected, but not publicly Stavely Howard Paulsen (Chair) announced pending notification of all proponents. The board and staff are Town of Taber Laura Ross-Giroux very excited at the prospect of positioning Chinook Arch to serve South- ern Alberta residents for decades to come, from a revitalized and refur- Taber MD Ben Elfring bished headquarters facility. Town of Vulcan Liz Hammond Vulcan County Marie Logan New Library Websites Launch Town of Warner Colette Glynn After several months of development, new library websites were launched in June. The new sites feature a clean, modern look and responsive design County of Warner Philip Jensen that displays well on mobile and desktop devices. Online fine payment LPL Resource Centre Wendy Kalkan functionality will be added to the websites this fall. Give the new websites a Regrets: test drive by visiting www.chinookarch.ca! Barons Ron Gorzitza Policy Reviews Carmangay Sheila Smidt The following policies were revised and approved: Crowsnest Pass Doreen Glavin  Hours of Work and Overtime Granum Zoriah Harrison  Working Alone  Workplace Violence and Harassment Raymond Dustin Ralph  Materials Selection and Acquisition Stirling Jonathan Bikman  Information Technology Services Willow Creek MD Earl Hemmaway All Chinook Arch Board policies can be viewed on the website at http:// Ministerial Appointment Vic Mensch www.chinookarch.ca/about-us/board-policies Absent: Arrowwood Janet Cockwill Nominations Committee Town of Cardston David Edmonds If you are interested in sitting on the Chinook Arch Executive Committee, please contact a member of the Nominations Committee: Cardston County Lloyd Kearl  DeVar Dahl (Magrath): [email protected] Champion Trevor Wagenvoort  Marie Logan (Vulcan County): [email protected] Coaldale Roger Hohm  Lloyd Kearl (Cardston County): [email protected] Coalhurst Heather Caldwell

Coutts Tom Butler Contact Us: Hill Spring Jom Rowley Chinook Arch Regional Library System Magrath DeVar Dahl 2902 7th Ave. N Lethbridge, AB T1H 5C6 | 403-380-1500 Town of Pincher Creek Lorne Jackson Vauxhall Christie Sorensen www.chinookarch.ca | [email protected] Kainai Board of Education Linda Weasel Head