SOUTH HILL TOWN COUNCIL REGULAR MEETING AGENDA MONDAY, JUNE 14, 2021, 7:00 PM
Town Hall Council Chambers ~ 211 S. Mecklenburg Avenue ~ South Hill, Virginia 23970
( Ple a se si le nce all cell phones while Council is in session.)
1. Call to Order
2. Invocation
3. Roll Call
4. Approval of Minutes – May 10, 2021
5. Citizens to Address Council (Comments are limited to three minutes.) A. Alfonso Jiggetts – False Alarm Ordinance
6. Public Hearings A. David Hash – SE 2021-2, Request by Timothy Pulliam to utilize 227 West Virginia Street for storage of motor vehicles being offered for sale
7. Town Manager Report A. FY21-22 Budget Adoption and Appropriation B. SHVFD Building Renovation Request
8. Finance Report A. Reimbursement Resolution
9. Police Report A. Adoption of Ordinance for SHPD: Title 46.2 and Article Two, 18.2-266 – 18.2-273, Code of Virginia of 1950 as Amended
10. Municipal Services Report A. Award of Northeast Sewer Improvement Project Contract
11. Reports to Approve as Presented A. Town Manager Report B. Finance Report C. Police Report D. Municipal Services Report E. Code Compliance Report i. Monthly Report ii. Dilapidated Properties iii. Code Inspector Activity Report F. Business Development Report G. Human Resources Report
12. Committee Reports
13. Appointments A. Board of Zoning Appeals (BZA) B. Community Development Association (CDA) C. Parks and Recreation Committee
14. Old Business
15. New Business
16. Adjournment SOUTH HILL TOWN COUNCIL
REGULAR MEETING MINUTES
MONDAY, MAY 10, 2021, 7:00 P.M.
The regular monthly meeting of the South Hill Town Council was held on Monday, May 10, 2021 at 7:00 p.m. in the Council Chambers of the South Hill Town Hall located at 211 South Mecklenburg Avenue, South Hill, Virginia 23970. To practice physical distancing, public seating was limited, and attendees were asked to wear a mask/facial covering. The public was encouraged to view the meeting livestream via YouTube. Anna Cratch took the minutes.
1. CALL TO ORDER
Honorable Mayor Dean Marion called the regular meeting to order at 7:00 p.m.
2. INVOCATION
Mayor Marion rendered the invocation.
3. ROLL CALL
Mayor Marion called upon Anna Cratch to call the roll, which was as follows:
A. Council Members
Lillie Feggins-Boone Alex Graham Gavin L. Honeycutt Delores B. Luster W.M. “Mike” Moody Shep Moss G. Ben Taylor Joseph E. Taylor, Jr.
B. Staff in Attendance
Stuart Bowen, Police Chief Kim Callis, Town Manager Anna Cratch, Town Clerk Sheila Cutrell, Dir. of Finance and Admin. C.J. Dean, Dir. of Municipal Services David Hash, Code Compliance Official Carol Hutchinson, HR Manager Brent Morris, Business Devt. Manager
4. APPROVAL OF MINUTES – APRIL 9 AND 12, 2021
A motion was made by Councilman Honeycutt, second by Councilman Graham, to approve the minutes of the special meeting held on April 9, 2021 as distributed by Anna Cratch. Motion carried unanimously.
A motion was made by Councilwoman Feggins-Boone, second by Councilwoman Luster, to approve the minutes of the regular meeting held on April 12, 2021 as distributed by Anna Cratch. Motion carried unanimously.
5. PROCLAMATION FOR MAY 9 – 15, 2021 AS POLICE WEEK South Hill Town Council Minutes May 10, 2021 Page 1 of 24
Mayor Marion read a proclamation as attached designating May 9 – 15, 2021 as Police Week and saluting the service of law enforcement officers in our community and across the nation.
6. PUBLIC HEARINGS
A. David Hash – RE 2021-2, Request by David Williams to Rezone - Property at 1251 W. Danville Street from C-2 to MX-3, and - Property behind 1251 W. Danville Street from R1-40 to R2-16
David Hash informed Council a Public Hearing has been called for comments regarding the request by David Williams to rezone the property at 1251 W. Danville Street from general commercial district C-2 to urban mixed-use district MX-3 and the property behind 1251 W. Danville Street from transitional suburban residential district R1-40 to general dwelling R2-16. The property sought to be rezoned is currently owned by Lone Magnolia Investments, LLC. At the Public Hearing held on May 3, 2021, the South Hill Planning Commission voted to recommend that Council approve the rezoning request.
Mr. Hash opened the Public Hearing.
Perry Templin commented he doesn’t think his property touches this property but his biggest concern with any rezoning is traffic and noise. He doesn’t want everyone in that area to lose their lifestyle.
In answer to a question from Councilman Moss, the property owner David Williams said it will be 152 apartments and will be the sister project to his Briarcliff complex on Raleigh Avenue. Councilman Moody mentioned the MX-3 will be where the rental building goes.
Mr. Hash closed the Public Hearing. A motion was made by Councilman Moss, second by Councilman Moody, to approve the RE 2021-2 request by David Williams to rezone the property at 1251 W. Danville Street from C-2 to MX-3 and the property behind 1251 W. Danville Street from R1-40 to R2-16. Motion carried unanimously.
B. David Hash – RE 2021-3, Request by CMH to Rezone 500 N. Thomas Street from O-M to R1-15
David Hash informed Council a Public Hearing has been called for comments regarding the request by CMH to rezone 500 N. Thomas Street from office and medical district O-M to single- family residential district R1-15. At the Public Hearing held on May 3, 2021, the South Hill Planning Commission voted to recommend that Council approve the rezoning request.
Mr. Hash opened the Public Hearing. No one spoke regarding the rezoning request.
In answer to a question from Councilman Honeycutt, Kim Callis stated it was Dr. Allen’s old office.
Mr. Hash closed the Public Hearing. A motion was made by Councilman Honeycutt, second by Councilman Moss, to approve the RE 2021-3 request by CMH to rezone 500 N. Thomas Street from office and medical district O-M to single-family residential district R1-15. Motion carried unanimously.
South Hill Town Council Minutes May 10, 2021 Page 2 of 24 C. David Hash – SE 2021-2, Request by Timothy Pulliam to Utilize 227 West Virginia Street for storage of fully-equipped motor vehicles temporarily while awaiting repairs or sale by dealer
David Hash informed Council a Public Hearing has been called for comments regarding the request of Timothy Pulliam for a special exception permit under Article IV, Section 94.1-76 of the Town Zoning Ordinance to utilize 227 West Virginia Street for storage of fully-equipped motor vehicles temporarily while awaiting repairs or sale by dealer. The property is presently owned by Windy Hills Property, LLC. The South Hill Planning Commission recommends Council approve the special exception request.
Mr. Hash opened the Public Hearing.
Ginger Bowersock, 405 Goodes Ferry Road, commented her house is directly behind Daniel’s Body Shop whose owner commented at the initial meeting they would put in sound barriers, but they never did. Ms. Bowersock mentioned she has called the Town numerous times on the weekend about loud music. She has been told one of the players of the loud music is a county deputy. She can’t sit on her deck and enjoy the afternoon because of the noise. She reported that cars without tags are frequently parked along Virginia Street. She also mentioned there is an old, dilapidated truck parked there, which doesn’t help the neighborhood.
As Ms. Bowersock originally spoke under the wrong Public Hearing, Mr. Hash explained Mr. Pulliam has a dealership in Richmond. He is planning on bringing cars down and putting them inside the facility for people in this area to view and purchase. It is not going to be a body shop. He plans to sell high end cars out of the end building which has a garage door to pull the cars inside. This building is right beside Billy Daniels.
Ms. Bowersock’s husband James Bowersock also spoke. Mr. Bowersock mentioned he and his wife complained many years ago because when they looked down in that area, they basically saw junk cars all over the place. He mentioned it got better for a couple of years, but he sees things down there again that really shouldn’t be allowed in Town as far as the aesthetics. He went on to say they hear the noise from Daniel’s because Joey Hayes never put up the sound deflection barrier. Mr. Bowersock expressed an objection to the business growing larger. He commented he and his wife have lived there 20 years and it is not to their lifestyle advantage.
In answer to a question from Councilman Moss, Mr. Hash stated this property is behind Sass and Sawdust. In answer to a question from Councilman Honeycutt, Mr. Hash stated the owner was going to plant some trees for a barrier around two years ago. Mr. Hash mentioned the Town needs to push the owner to do something at this point. Around seven months ago, staff contacted him to move some cars. In answer to a question from Councilman Moss, Mr. Hash stated there is no privacy fence there. The fences are technically for residential, not commercial.
As they are only going to sell high end cars there, Councilman Honeycutt asked if the “while awaiting repairs” wording can be removed. Councilman Joseph Taylor asked if there is some indication the vehicles will all be stored inside or will some be stored outside. Mr. Hash stated Mr. Pulliam said only a few cars will be stored inside. The main office will remain in Richmond. Councilman Honeycutt mentioned the former Council failed to follow up. He went on to say Council needs to revisit this and do their due diligence as promised. Councilman Moss mentioned the need to go back and see if a privacy fence or trees were mandated as that may help the situation in its entirety. As Councilman Honeycutt had earlier asked, Councilman Moody asked if the “while awaiting repairs” wording can be removed or does another Public Hearing have to be held. David Hash commented that is the way it is South Hill Town Council Minutes May 10, 2021 Page 3 of 24 written in our table of permitted uses so that is how it got transferred. Kim Callis stated Council can place a condition/stipulation on a special exception request. Councilman Moody commented that Council could do a special exception to eliminate while awaiting repairs, to be just for sale by dealer, and that all vehicles would need to remain inside, out of view from the public. Councilman Joseph Taylor asked by amending the language do we have to then readvertise. Mr. Callis commented since the special exception is being made more restrictive, it will address the concerns shared here. He stated he doesn’t believe they will need to advertise again. Emphasizing he is pro-business, Councilman Moss asked if we need to advise the property owner that the previous mandates need to be adhered to first before another potential problem gets further down the road. To Councilman Moss’s point, Mr. Callis stated the Council could grant the special exception only if the vehicles are stored inside. The other mandate that needs to be revisited is a separate matter to be addressed by the Code Compliance Official to Mr. Hayes. James Bowersock asked for a copy of the correspondence when it is addressed. Councilman Moss mentioned vehicles are manmade; they are going to be brought down here for sale; something is going to happen to one of them and it will need to be repaired. Councilman Moss mentioned he doesn’t want to handcuff the owner that a vehicle can’t be put outside, but it shouldn’t be a wrecked vehicle waiting for bodywork or a new engine that doesn’t have tags. That is a separate deal and an abundance of vehicles should not be allowed without mandating a privacy fence at the back of the property. Councilman Moss commented we have required that in the past as a Council and we may have to require it on this.
Mr. Hash closed the Public Hearing. A motion was made by Councilman Honeycutt to approve the SE 2021-2 request for a special exception permit under Article IV, Section 94.1-76 of the Town Zoning Ordinance to utilize 227 West Virginia Street for storage of fully-equipped motor vehicles temporarily for sale by dealer (excluding repair). Councilman Moody asked would this be something we can bypass, let the Code Compliance Official contact the owner of the property, and bring it back before Council at a later time. With a plan to revisit in June, Councilman Honeycutt withdrew his motion.
A motion was made by Councilman Moody, second by Councilman Honeycutt, that SE 2021-2 be continued until next month to allow the Code Compliance Official to get further details regarding this matter and to contact the property owner. Motion carried unanimously.
D. Kim Callis – Proposed FY21-22 Budget and Rates
Kim Callis gave a PowerPoint presentation explaining the major highlights of the proposed FY21-22 budget. The proposed budget expenditure and revenue projections are as follows: General Fund - $12,231,522 and Water and Sewer - $12,742,634. Projections include a Water and Sewer Fund deficit of $663,429. A 5% COLA is proposed for employees. No tax rate increases are proposed. A utility rate increase for consumption greater than 50,000 gallons is proposed.
Mr. Callis opened the Public Hearing for comments regarding the proposed FY21-22 budget and rates for the Town of South Hill.
Many individuals shared comments during the Public Hearing as highlighted below.
1. Earl Horne shared how the Colonial Theatre got started. A group before him worked very hard but could not get any grants and failed at putting the Colonial together. Glenn Barbour was the Chairman of it, and they had several committee members. At the invitation of Mr. Barbour, Mr. Horne attended one of their meetings. They wanted Mr. Horne to take over the Colonial Theatre project of which he did a month later. No money was given; only a bill for $80,000 was handed over. Mr. Horne went after some grants, made some calls, and explained what was needed. He talked with many people including Virgil Goode, Congressman of the 5th District at that time. South Hill Town Council Minutes May 10, 2021 Page 4 of 24 Starting around 2004, Mr. Goode was able to find and get several grants for the project. At the end of the project, Mr. Goode helped obtain $572,240 in HUD grants. The Southside Planning District Commission was a tremendous help to this project as were the VDOT TEA-21 funds. Around November 2004, the SPDC gave $242,000. Rural Development, who put in the elevator and a couple of bathrooms, commented $75,000 had to be raised in donations before they would help. Mr. Horne raised $50,000 in donations and Rural Development gave $125,000. Around October 2004, CDBG gave $20,000. Senator Frank Ruff and Delegate Tommy Wright gave $35,625 in January 2008. They and Mr. Horne worked with the Virginia Tobacco Commission who gave $834,750. The GO Bond of $2,250,000 was supported by the penny tax for meals and lodging. With a lot of help, roughly $4,000,000 was received between 2001 to 2009. Mr. Horne commented many times were dark and he’d have to ask Kenbridge to slow down work because he didn’t have the money at the time. A list of many people that have donated is located at the box office. Celebration night was 2011. The Colonial LLC is a private entity for profit set up by two attorneys. For the past year, Mr. Horne has worked on the Colonial becoming a nonprofit 501(c)(3) and is very close to having that status. The Colonial would be responsible for all repairs. He encouraged the CDA’s support. Mr. Horne commented had it not been for Jesus this project would never have been done.
Mr. Horne mentioned that when folks talk negatively about the Colonial Theatre, he wonders have they ever contributed anything to this project, which is worth so much to Southside Virginia and this Town. Performers of all ages and nationalities participate as well as some of the top tribute bands in America and Canada. The Park View Drama Club benefits from the Colonial as well.
Mr. Horne shared that he has kept the employees on through COVID-19. Lauren Epps, the Director, works as hard as she did when the Colonial was open. Doug Wright is there every day of the week keeping a check on things. Karen Terry does a great job with the art galleries, which are currently showcased on Facebook.
Mr. Horne mentioned a negative comment on the Colonial’s Facebook page regarding it being closed. He stated Governor Northam closed the theaters. With the regulations, each show would be a cost to the Colonial of $5,260 vs. $1,980 of profit. With COVID-19, there is also the chance of a lawsuit if someone claimed they caught it there.
Mr. Horne reported the Colonial presented the one penny tax on the GO Bond to finish the Colonial and help keep it open. The rest of it could go to the Fire Department, Rescue Squad, or any infrastructure. The Town gets the biggest benefit. A member of the Budget and Finance Committee mentioned Mrs. Bracey had stated once the Colonial paid the debt service, the tax would stay at 5½ % for infrastructure, and that all passed. Mr. Horne commented there was another motion back in 2016. At Council’s request, he visited all of the restaurants and hotels in South Hill and informed them of the penny tax request of which all eventually were for with the stipulation that the tax be earmarked for the Colonial. A motion carried in April 2016 that the additional revenue generated from the 1% increase in the local Meals and Lodging Tax rate from 4.5% to 5.5% adopted in FY09 be henceforth earmarked to meet the needs of the Colonial Center for Performing Arts.
South Hill Town Council Minutes May 10, 2021 Page 5 of 24 Mr. Horne shared he heard someone said he is getting $80,000 (the cost of the grand piano). He shared that the grand piano was large and not being used. It was stored in the basement and lifted with a lift device, which broke on one occasion. Mr. Horne reported he contacted Ursula Butts, President of the South Hill Performing Arts Council (who donated the piano), and informed her the piano was too much of a liability. The Performing Arts Council understood it was best to sell the piano and requested the money from the sale go to a project helping the Colonial. Hoover Piano in Raleigh showed the list price of the piano at $80,000. They gave the Performing Arts Council a 31% discount bringing it down to $55,000. The Colonial received and deposited $34,500 in First Citizens Bank from the sale of the nine-year-old piano. The Performing Arts Council members agreed that was a good number.
Mr. Horne read from a newspaper article, “Moss wondered how the organization that had been shut down since March 2020 could accumulate $287,856 in reserve.” He stated the expense and revenue for 2020 was $287,856. It was questioned if the Colonial would be willing to take the money in July. The Colonial always takes it in July. It was also questioned if they could take the other half in December. Mr. Horne asked how they could operate. He commented it irritates him when people throw Jell- O balls against the wall because when the public sees it, they don’t know any different.
Mr. Horne shared that people have informed him they can’t wait to watch the Council meeting videos because the people are crazy. He said industries aren’t going to come here with all this hollering and shouting going on. Mr. Horne stated he spent 28 years in the Mayor chair and six years before that as a Councilman (34 years). He commented he never had an ounce of problem in those years and they brought in industry and retail. He mentioned Microsoft is coming into some industrial parks that he was a part of bringing here. He went on to say Microsoft would not be coming to our area were it not for the Roanoke River Service Authority that he worked on.
Because of the technical glitches forced by the SPA to shut down the portal with no word of when they are going to open it back up for grants, Mr. Horne said it was almost impossible to apply for the Shuttered Venue Operators Grant (SVOG) for theaters. He shared a quote, “Theaters are reminded of Charlie Brown running to kick the football only to have Lucy to snatch it away at the last minute.” He mentioned there are two things, a bucket of water and a bucket of gas; he said to use a bucket of water.
Mr. Horne mentioned when they were talking about the Fire Department, the first thing someone says is “Let’s lawyer up”. He said folks should pray instead. He stressed the importance of a positive vote because it means the Colonial will be a nonprofit 501(c)(3) which would be beneficial, and he welcomes it. He asked Council for their support.
As Councilman Moss was mentioned, he commented he believed Mr. Horne was referring to the article that appeared in the Mecklenburg Sun, and that was a misquote. Mr. Horne asked why Councilman Moss didn’t tell them about it right then. Councilman Moss stated he did. Mr. Horne said it has not been shown in the paper. With the loud voices and questioning during public input, Councilman Ben Taylor interjected stating this is a public input and if Mayor Marion won’t gavel him down then he needs to pass it on to Councilman Moody who will. Councilman Moss South Hill Town Council Minutes May 10, 2021 Page 6 of 24 went on to say he stated in a tape-recorded meeting they have accumulated expenses not reserved.
Councilman Honeycutt mentioned several of his constituents asked him about coming to speak this evening and he told them three minutes. He commented Mr. Horne had been up there almost an hour and if we are going to spend an hour with every person here, we are going to be here until 2:00 or 3:00 in the morning. He asked Anna Cratch if it was advertised that they were going to have carte blanche to speak as long as they want. Ms. Cratch responded when you open a Public Hearing, there is no time limit on the speakers. He asked did we make the public aware of that with this Public Hearing. She answered that is the case for all Public Hearings. He continued to ask if that is policy. She repeatedly answered there is no time limit on Public Hearings. Kim Callis commented the three-minute limit only applies to Citizens to Address Council. Councilman Honeycutt stated it should have been made clear before the Public Hearing. Ms. Cratch commented that generally, Councilman Honeycutt should address the Mayor and not her.
2. Bill Solari shared that the Colonial Actors Theatre Society (C.A.T.S.) began in his dining room in July of 2010 with Doug Wright, Cathy Wright, Dr. Cathy Palmer, Sylvia Solari, and himself. Mr. Solari was working with the Lakeland Theater at the time and his idea was to bring shows, but Mr. Horne wanted him to help start a community theater. They decided on the first four shows, of which Joseph and the Amazing Technicolor Dreamcoat (Joseph) was the first in May of 2011. C.A.T.S. rehearsals start eight weeks in advance of the show. He stated the Colonial is the crown jewel for the community. No one else around here has anything to touch it. You have to get rights to do a show and the local businesses have sponsored them. The real importance of this theater is for the youth of this community. They learn discipline, teamwork, how to learn their lines, and how to take direction but the most important thing is the self-esteem and confidence they get to stand up in front of groups of people. Mr. Solari added that you can’t find people like Doug Wright and Lauren Epps waiting around on the shelf to be hired.
3. Doug Wright shared that he and Lauren Epps have many relatives in South Hill, and he is not an outsider. Mr. Wright commented he has been involved with theater most of his life. He went on to say a theater cannot survive without community support. Kids of all ages get on stage, do amazing things, and they need this theater.
4. Sophie Crowder, as a member of C.A.T.S. along with her sister Ava, voiced their support for the Colonial. She stated the Colonial has always been a special place for her family who has always supported it even back in its vaudeville theater days. At the age of five, she was the youngest performer in the very first production of the newly renovated theater, Joseph. She informed Council she has participated in many succeeding shows, year after year, honing her artistic abilities as well as developing her confidence in public speaking. Her mother helped develop the youth program, L.Y.N.X. to foster the love of theater arts among the kids in our community. She asked Council to continue to do what they can to support our Colonial Theatre.
5. Jim Simpson identified himself as the token senior citizen Earl Horne spoke of, those over 80. Mr. Simpson informed Council he sang 50+ years with a southern gospel quartet. It ended nine years ago when he developed a medical problem requiring him to come off the road. He reported he retired, and it didn’t work for him for he was South Hill Town Council Minutes May 10, 2021 Page 7 of 24 more than a little bit depressed and very unhappy. When he had the opportunity to audition for a music revue, he didn’t think he would like the style of music, but it was one of the greatest experiences in his life. He refers to the music revues during the following years as the icing on the cake. He was impressed with the building, its management, and its vision and he has made many good friends. He asked Council to consider continuing the funding of the theater because it means so much to a lot of people.
When asked by Councilman Moss if there was a question period with this, Mayor Marion responded, “no”.
6. Millie Bracey shared she has many wonderful memories of the old Colonial Theatre. Mrs. Bracey stated the Colonial Center is a tremendous asset and a drawing card to our Town. Patrons of the Colonial also visit our Town shops, restaurants, and gas stations. Citizens and out of towners have contributed donations and in-kind services to this outstanding facility and have worked very hard to make it a success. She reported that in her over 25 years on Town Council, former Mayor Horne kept the Budget and Finance Committee, as well as the entire Council, informed about the progress of this project. The past Councils have supported this project 100%. She stated she truly believes the requested funding of $175,000 by the Colonial Center should be a part of the South Hill Town budget. She asked Council to do their duty and support this requested funding.
7. Jimmie Keith Crowder informed Council his association with the Colonial Center goes back to 1941 when he viewed his first movie there. Mr. Crowder shared different actors he has watched on the stage over the years. He commented the Colonial is lucky to have Doug Wright. He also shared feelings of deep respect for the leadership in the Council Chambers. He stated the Colonial is an asset and implored Council to come together and work it out.
8. Brian Siegle mentioned one of the most exciting things as an outsider coming here is the Colonial. So many people are involved in productions, not just those on the stage, but backstage, the workshops, and the art gallery. He stated there is proven research that arts improve the lives of all, especially those involved in making it happen. Unfortunately, arts are one of the first things cut in funding. There are precious few opportunities in our area for young people outside of sports and school. He has watched young people grow and mature through their work in the theater. Many groups use it; many more could easily. We have one of the best ball facilities in the region right down the road. We are on the way to one of the best schools in the region. We have one of the best theaters in the region as well. These all make our community better. Theater raises the value of living in the Town and offers affordable entertainment options. That affordability would not be possible without the financial support of the Town. Whatever the problem is, we need to fix it. He encouraged Council to support the budget request for the theater.
9. Elizabeth Black performed for the first time at the Colonial at age four as the littlest angel in The Best Christmas Pageant Ever. She has since been in other productions and the theater has strengthened her confidence to speak in front of others and has pushed her to try to do new things. C.A.T.S. is a Colonial Theatre family of which she is proud to be a part.
South Hill Town Council Minutes May 10, 2021 Page 8 of 24 10. Michael Carter shared he grew up in church singing with his family and enjoyed wrestling until he aged out. In 2011, Mr. Carter reported he got bit by the stage bug. He asked Council to please not give up on their community and to fund the theater. It is hope for children. He encouraged folks to buy an “I love South Hill” t shirt to convince themselves.
11. Eric Sjurseth shared he has had the privilege of being in plays with his daughter since she was 10 years old (currently a UVA student acting in Russian plays). Mr. Sjurseth informed Council funding the Colonial Theatre is not something totally unique to the Town of South Hill. He went on to list other localities and how they support their theaters. We have given exposure of value and arts to people in this community that very rarely leave this community. This is a business decision. Communities that support their local theater easily get it back tenfold. He urged Council for a yes approval on the budget consideration.
12. Kell Fleshood commented he would repeat what others have said… the arts, the culture, what it does for the kids in building self-esteem and confidence. One of his granddaughters was onstage and one was backstage. His daughter and son-in-law and himself have been active in the theater. It is a family atmosphere. Mr. Fleshood said someone stuck a “Save the Colonial” sticker on him and he thought it was crazy. There is no question of what you have to do; do the right thing!
13. Stephen Berry shared there was a time when he had some personal issues, and if not for the Colonial and his mentor and best friend Douglas Wright, he would not have been able to get himself out of the emotional hole he was in. He begged Council to keep it open.
Stephen Berry read a piece from a former actor Jordan Stroud who mentioned the Colonial gave him a sense of belonging and valuable experience. He commented the Colonial brings quality to Virginia.
14. Kathy Long, a resident of Halifax County, commented her niece performs at the Colonial Center. Ms. Long mentioned she thinks the Colonial plays a huge part in attracting tourists, and everyone benefits from the arts. She stated to defund the Colonial would be a huge disservice to South Hill and Mecklenburg County.
15. Missy Turner reported the Colonial Center has been her second home since 2010. Ms. Turner stated the Colonial is a historical landmark and a source of community pride. She informed Council their support of the Colonial is important to keep it alive and running.
16. Judy Jacquelin reported the inception of the Colonial Theatre was based on community interest. In 2000, the Colonial Theatre Committee was formed. They gained over 300 signatures. A professional fundraising committee met with the Colonial Theatre Committee and donations started coming in. In April 2001, the Montgomery sale of the theater was satisfied, and the appropriate paperwork was given to Randolph Jones of the South Hill Community Development Association by the South Hill Colonial Theatre Committee. The Colonial Theater is the pride of downtown South Hill. Ms. Jacquelin asked for transparency in the financial sector of the theater to have assurances of its survival in the future. She asked Council to
South Hill Town Council Minutes May 10, 2021 Page 9 of 24 continue to budget to help restore the faith and trust in this organization for the citizens of South Hill.
17. Karen Terry shared she first came to the Colonial to display her artwork in the gallery. Doug Wright took her on a tour and she wanted to become a part of the theater. Ms. Terry worked the front office, taught workshops, and booked artists for the gallery. She shared that a lady informed her this theater is a “bright shining star” in this community. Children who would never otherwise get the opportunity to see a live production get to see and participate in the shows. “I can'ts” are turned into “Look what I’ve done” in workshops. The employees wear many hats to make the inside work for the outside.
18. Shalita Bateman, from the Chesapeake area, spoke up on behalf of her son who attended the two-week workshop and shined on the stage. Ms. Bateman reported she cried as her “quiet” son sung songs and danced on the stage. He has been involved in the L.Y.N.X. Drama Club and almost every single program at the theater because he has found a place where he belongs. Doug Wright has been a shining light for these kids who need the positivity the Colonial offers.
19. Before moving here from Pennsylvania, Perry Templin (296 Betty Lane) continued visiting South Hill for three main reasons, 1) the hospitality received as they walked down the streets, 2) the Affairs on the Square, and 3) the Colonial Theatre. After attending a performance at the Colonial, Mr. Templin informed his wife a New York City full broadway musical wouldn’t have offered more. He asked Council not to let “the jewel shining in South Hill” go.
20. Steve High reported he has been a South Hill resident for 24 years. Mr. High mentioned he has enjoyed the Colonial’s shows and is not opposed to the theater, but as prior speakers have stated “it’s business”, and “you need to fix it”. Mr. High stated that in a meeting at the fire department a couple of weeks ago, the Town Manager commented, “There’s black, there’s white, there’s grey; you can’t operate in the grey”. Mr. High stated it was made apparent from the newspaper article about the Budget Meeting that the Colonial is not going to provide financial statements. He asked if there are any other organizations of which the Town provides funds for anything that is not for services or for profit that financial statements are not provided. Even with the 2020 façade improvement program, copies of the documentation were provided. He rebutted Earl Horne’s grant comments. Through the COVID process, Mr. High stated if Mr. Horne had applied for the PPP loan, if it was $113,400 in salaries, $23,625 was left effectively on the table by him. PPP Round Two, you had to show that one quarter you had a reduced income of 25% over the previous year, that’s another $23,655 of money from the SBA left on the table. Mr. High commented other loans and grants are out there that the available staff could have reached out and requested funding. He mentioned the Shuttered Venue Operators Grant would offer 45% of the 2019 gross revenues. If this organization is getting its 501(c)(3), five years of financial statements are required. His understanding when speaking with Councilman Graham is that it will hopefully be in place by the end of 2022. Mr. High stated, “As an umpire, you see balls and strikes, but you’ve gotta see the pitch first to be able to call that ball a strike.” “As an educator, you’ve got to let the child take the test first before you can grade the exam.” He shared the only reason he was addressing Council is to why the financial statements are not being shared now. South Hill Town Council Minutes May 10, 2021 Page 10 of 24
21. Robert Smith commented he has heard the word “discord” mentioned tonight. Mr. Smith reported he has seen a lot of people working together in the last couple of years. He mentioned discord is not the right word; the right wording is “ask questions”. There is nothing wrong with asking questions and we shouldn’t finger point and throw stuff up against the wall. No one in here has said, “Shut down the Colonial.” Mr. Smith mentioned that as the Town funds the CDA, it is up to the CDA to fund the Colonial.
Mr. Smith reported The Shops of South Hill (Shops) put in a funding request. He shared they have the Hometown Heroes going on where good stories are shared of what people went through with the pandemic. When they are done, the best story will be presented. The Shops also had 250 people visit local businesses in participation of the Crossword Promotion. The Shops wants to help market our community. He thanked Council for doing all they could during the pandemic to help businesses survive. He mentioned that the utility relief helped the residents, and the Mecklenburg County Gift Card Match Program helped the businesses. He went on to say we have got to move forward.
22. Jeremy Lynch wanted it to be on record he believes in the Colonial Theatre and what it stands for, and he appreciates all involved with the Colonial; however, transparency is expected on how the LLCs were organized and funding. He stated we all want to move forward toward the future for our Town and community.
There were no other speakers who wished to speak about the budget.
Kim Callis closed the Public Hearing. Mr. Callis shared he learned late Friday there will hopefully be a reduction in our health insurance premium. He shared that normally at this time we would entertain a motion to place the proposed budget for FY21-22 on the agenda for adoption and appropriation at the regularly scheduled Town Council meeting to be held on June 14, 2021. We can meet with the Budget and Finance Committee between now and then as well if needed. Councilman Moody asked if Council has any desire to change the budget and if another Public Hearing has to be held. Mr. Callis answered another Public Hearing is not needed if the budget is not going to be increased; however, any proposed changes would need to be discussed at the June meeting. After listening to the taxpayers, Councilman Honeycutt asked that the Budget and Finance Committee revisit the budget and report back to the Council. Councilman Ben Taylor commented the Committee can come up with a date prior to the next meeting. In answer to a question from Councilman Moss as to what is the last day we have to approve the budget, Mr. Callis stated the money has to be appropriated before July 1 or we have to close down.
A motion was made by Councilman Moody, second by Councilman Ben Taylor, to place the proposed budget for FY21-22 on the agenda for adoption and appropriation at the regularly scheduled Town Council meeting to be held on June 14, 2021 at 7:00 p.m. at the South Hill Town Hall. A roll-call vote was requested and voiced as follows: Councilwoman Lillie Feggins-Boone-Aye Councilman Alex Graham-Aye Councilman Gavin Honeycutt-No Councilwoman Delores Luster-Aye Councilman Mike Moody-Aye Councilman Shep Moss-No Councilman Ben Taylor-Aye Councilman Joseph Taylor-Aye.
South Hill Town Council Minutes May 10, 2021 Page 11 of 24 Tony Hayes had a question before roll call and as the Public Hearing was closed, he was asked to wait until after the vote. Mr. Hayes mentioned he loves the Colonial, but he cannot believe Council would vote on something if they won’t give us financials.
7. CITIZENS TO ADDRESS COUNCIL (Comments are limited to three minutes.)
A. Vernon Oakley, Jr. – Behavior of Town Entities
After commenting this is the first meeting, he went to that outlasted both of his hearing aids, Vernon Oakley, Jr. informed Council his family moved to South Hill in 1948. Mr. Oakley stated when he reads the newspaper and sees entities of the Town bringing their squabbles before the Town, his first thought is his grandchildren, “He did it too” or “No, you did it first”. That is not the way you do business. That is not the way the Fire Department, Council, or any other Town entity should do business. You discuss your matters there and you have the appropriate person come to the appropriate person and present your concerns, and you work it out from there. You don’t do this in an open forum. Mr. Oakley shared he has been very disappointed and has struggled not to be angry. He commented that we all walk on the shoulder of those who came before us. He stated the Town Manager is one of the best town managers we’ve ever had, so do what you’ve got to do to keep him. If there is a question about the Colonial being funded, address it because we really need it. He ended by saying, “Let’s grow up, be men, and be adults.”
8. TOWN MANAGER REPORT
A. Colonial Center Conversion to Non-Profit
Kim Callis reported that at the direction of Council, staff is working with several people to transition the Colonial Center LLC to a non-profit organization. Dan Gecker, the attorney experienced in these matters who worked with former Mayor Earl Horne on forming the Colonial Center LLC, is working with the McGuire Woods law firm to dissolve the LLC and form a Colonial Center non-profit organization. Robin Jones and Kim Jackson of Creedle, Jones & Associates are also involved. Mr. Callis stated the Council funds the CDA. The CDA owns the Colonial Center building.
As part of this transition, the South Hill Community Development Association (CDA) must do two primary things: (1) adopt a motion to forgive the remaining balance of a Secured Credit Line Note on the CDA’s balance sheet. The note represents some of the costs of renovating the Colonial Center. No money was loaned by the CDA to the Colonial. The motion will generally be “As part of the steps involved in dissolving the Colonial Center LLC and forming a Non-Profit organization to continue the Colonial Center’s mission to provide a venue and opportunities for people of all ages and backgrounds to experience and participate in a variety of arts and entertainment activities, and as neither the Town of South Hill nor the South Hill CDA have any outstanding debt related to the Colonial Center LLC, I move to forgive the remaining balance of the Secured Credit Line Note as Amended and dated September 30, 2008 between the South Hill Community Development Authority (Noteholder) and the Colonial Center of South Hill LLC (Maker).” (2) enter a long-term lease agreement with the Colonial Center for the continued use of the facility.
South Hill Town Council Minutes May 10, 2021 Page 12 of 24 The CDA owns several other buildings including the Lake Country Advanced Knowledge Center (leased to the community college) and the Makers Market. No formal action is required by Council for the non-profit formation. However, so that the CDA clearly understands Council’s wishes and intentions, a motion was suggested.
Councilman Moody asked if the Colonial already has a 40-year lease and should the Town dictate to the CDA to whom they should lease that building. Mr. Callis commented it is a 40-year lease between the LLC and the CDA. There may be some legal language that can be woven into it to extend the lease, but for that to happen, the Colonial Center needs a lease. Councilman Ben Taylor stated it would be between the nonprofit and the CDA. Councilman Moss commented that is true but it would be a CDA decision, not a Council decision; however, the CDA is funded by the Town so why would we encourage the CDA to enter a long-term lease and shackle the future Councils with what they can do with the Colonial. Councilman Moss asked why we would not do a 24-month lease with an option to renew and that way, future Councils can address issues as they come up. Councilman Moody agreed with Councilman Moss as it looks like we are trying to set it up so far down the line. Councilman Joseph Taylor stated there is no 40-year language. We are not obligating the CDA to anything. We are suggesting language they can tailor. Councilman Moody asked if no formal action is required, why don’t we let the CDA and the LLC work it out and bring it back to Council. Mr. Callis answered all this is saying is Council supports the transition. He reported he is sharing what was shared with him by legal counsel. The CDA is there to do things this Council desires to do but can’t. Mayor Marion asked what the amount is. Mr. Callis commented the note was originally $4,500,000. It is around $3,800,000 on the CDA’s books and it goes down as it’s amortized. Mayor Marion asked what the money was used for. Mr. Callis answered to renovate the theater.
Councilman Moss referred back to an email Mr. Callis sent to the CDA board that says, “While the CDA is an independent organization with its own bylaws, except for nominal rent on a few buildings, the CDA is funded by the Town Council and one of its primary roles is to facilitate community efforts approved and funded by the Council. If the CDA board collectively objects to this role on purpose, then there is a very big problem.” When you look into the CDA bylaws, under Board of Directors, it clearly states the business and affairs of the association shall be managed by its Board of Directors, which means it is not mandated by this Council. It also says that no loans shall be contracted on behalf of the association and no evidence of indebtedness shall be issued in its name unless such action shall be authorized by a resolution of the Board of Directors. Such approval and authority shall be confined to specific instances. Councilman Moss also read from under Article 9 of the organization, Section 1 which states said corporation is organized exclusively for charitable, religious, educational, and scientific purposes including for such purposed the making of distributions to organizations under Section 501(C)(3) of the internal revenue code. No part of the net earnings of the corporation shall inure to the benefit of or be distributable to its members, trustees, directors, officers, or other private persons.
Councilman Moss asked with the Colonial not being a 501(C)(3), which has been clearly proven tonight by their own admission, how the CDA is being used to fund a for-profit LLC. It is clearly stated no one wants to see the Colonial closed; however, Councilman Moss feels things are not being done the right way. He said Mr. Callis pushed an agenda through the CDA and told them it is their job to do the wishes of Council, but the bylaws say different. Mr. Callis stood by what he himself said. On the secured line of credit, the title of the document is called a secure credit line note. As he was not so sure money was not loaned because of the wording in the document, Councilman Moss read a few things in the note. He went on to say it started at a $3,000,000 line of credit, not the $4,500,000 as Mr. Callis said. With interest thereon at 4½ % per annum until paid, payment in full shall be made no later than five years from date of any sum advanced. If suit is brought to collect this note, the noteholder shall be entitled to all reasonable costs and expenses of suit including but not limited to reasonable attorney fees, partial or complete pre-payment may be made any time without penalty prior to demand by noteholder. If the South Hill Town Council Minutes May 10, 2021 Page 13 of 24 undersigned maker ceases to do business whether by discontinuing, selling, or transferring the business, the entire principal sum in accrued interest shall at once become due and payable without notice at the option of the holder of this note. The holder may file a UCC-1 financing statement to evidence such security interest. This note was increased to a maximum of $4,500,000 on September 30, 2008, so it has not come down, it has gone up. Councilman Moss asked if this only represents the value of the assets; it is written like a promissory note; it discusses a payback plan with interest; it discusses if suit is brought to collect; it discusses that the note would become due in its entirety. Councilman Moss commented if it is just something representing the assets, it would not include this kind of language. Mr. Callis explained those funds Earl Horne talked about from the Town’s GO Bond, Tobacco Commission, HUD, Rural Development, or wherever those funds came from, went into renovating the Colonial Theatre. The CDA owns the building but to get tax advantages of depreciation and tax credits, a tax-paying entity has to hold and own those assets. The LLC holds those assets. The CDA doesn’t pay taxes; it is nonprofit. Mr. Callis said he doesn’t know how many pages are in the internal revenue code; it is not his thing. The attorneys set this up this way. Council at the time took it on faith that it was done the right way. If for some reason the CDA decides to call that note, the Colonial Center as we know will close its doors and every asset over there will become the property of the CDA. In answer to a question from Councilman Moss regarding how long he has been the President of the CDA, Mr. Callis stated he doesn’t recall. In answer to a question from Councilman Moss regarding how long he has been on the Board, Mr. Callis stated eight or nine years. In answer to a question from Councilman Moss as to if he was aware of what the CDA bylaws state regarding the 501(c)(3), Mr. Callis answered he never thought about it until the last couple of years because he has always looked at the Colonial Center as a venue that provides a service to this community. It was done through the LLC to save the taxpayers of this Town money because if we had not been able to receive those grants that went to the Colonial, which are payable to private organizations, this Council may have had to authorize borrowing much more. Councilman Moss asked if any of the Council members were aware of what the CDA bylaws state.
Councilman Honeycutt stated he does not want the Colonial Theatre to shut down. He reported he has heard from several entities, all of whom receive money from the CDA or Town and are required to provide financials for the year. The Colonial is the only entity that has not had to prove where the money went. When asked about receiving the P&L statement, the answer was, “Because I don’t have to”. Councilman Honeycutt said he would not be doing his due diligence if he did not ask pertinent questions when it comes to taxpayers’ dollars. Citizens have reached out to him asking him why we are funding for-profit LLCs. He commented this has nothing to do with the shutting down of the Colonial. It is about right and wrong and transparency.
In answer to a question from Councilman Moss regarding familiarity with the Memorandum of Understanding that Mr. Callis required the Chamber of Commerce to participate in, Mr. Callis stated he’s familiar with it, but he did not require it. It was the work of an attorney for the CDA, Mr. Butts, and an attorney for the Chamber of Commerce. Councilman Moss read that the Chamber develops and submits a funding request to the CDA for its annual operations, and the CDA submits the Chamber’s funding request to the Town of South Hill. The CDA distributes the approved funding request to the Chamber. The Chamber and CDA recognize the funding is derived from taxpayers’ funds subject to rebuke by the Town of South Hill. Councilman Moss stated the document was signed by Kim Callis as President. Councilman Moss commented on one hand, Mr. Callis is signing a document to require documentation for funding and on the other hand, he wants to rubber-stamp it through. Councilman Moss went on to say that in some people’s eyes Mr. Callis tried to somewhat use a strong arm or intimidation factor to the CDA to approve it. Mr. Callis stated that was not true and he took exception to
Councilman Moss mentioned what would clear all of this up very easily is to have them present us with their canceled checks. Their bank statement accounting would show what went in, what went out, and who it went to. We don’t need the tax returns for that, and a profit and loss statement is not going to give us the answers that a lot of citizens are asking for. Mr. Callis commented once it gets transitioned to a nonprofit, all that information will be there. Not knowing who they are funding or who is going to be in the LLC, Councilman Moss asked wouldn’t it be smart to let the transition happen and let them come back to us. Mr. Callis stated it is a valid question but the attorneys trying to form this nonprofit organization have said the CDA needs to forgive the credit line note for the nonprofit to be formed. Councilman Moss asked if Mr. Callis let Council know he tried to encourage the CDA Board to give them the building as part of the unwinding. Mr. Callis stated he said that had come up. In answer to a question from Councilman Moss, Mr. Callis stated he did not inform Council and he did not encourage anything; he mentioned that was an “option”. When questioned by Councilman Moss, Mayor Marion commented that at the meeting he heard it as an option.
A motion was made by Councilman Moss, second by Councilman Honeycutt, to table this agenda item until the LLC is unwound; they come back with a business plan; we know exactly whom we are doing business with; and we let the CDA work out the lease, rent, and terms. At this point, Councilman Moss said Council needs to step away and let these things play out. He mentioned there are entirely too many unknown factors of what we are getting into.
Councilman Moody asked if it would not be proper for Council not to do anything at this point but let the CDA and the Colonial LLC work it out and then the CDA Board can bring it back to the Town Council. Mr. Callis mentioned it was placed on the agenda because of all the things we’ve heard tonight when people have said, “fix it”. To fix it, to satisfy all these questions, a nonprofit has to be formed. Mr. Callis reported he has been told the documents will be ready later this week, so they can be sent to the CDA Board. The attorneys who do this said this is what we needed to do. If Council wants to see that happen, all this motion says is we endorse and support efforts to make that happen; that is all it is.
Councilman Ben Taylor stated the CDA was set up in the mid-60s. Members are not appointed by Council; representatives are appointed. Councilman Ben Taylor stated he has never understood it because, very similar to the IDA, we don’t have the Mayor or Town Manager on it, of which Councilman Ben Taylor doesn’t think either should be. The CDA needs to be an independent group. The IDA is appointed by Council. These are businessmen who make decisions with legal counsel (currently Warren Matthews) and they have been doing it forever. Councilman Ben Taylor has always questioned why the CDA has two members from Chamber and a member from here and a member from there. Council members are the ones who dispense the money to the CDA, same thing with the IDA. Mr.
South Hill Town Council Minutes May 10, 2021 Page 15 of 24 Callis said he could only answer with some speculation. He stated there was a time when the Chamber of Commerce could not survive on its own. That is when Randolph Jones, Earl Horne, and Sherwood Creedle said the CDA needed to take on the role in running the Chamber. The role of the CDA has probably changed over time from what it was originally. When all of this is behind us, Councilman Ben Taylor mentioned he would like to take a look at the CDA structure and make it more independent from the Council, Mayor, and Town Manager. He mentioned we should let them have the same focus with legal counsel when they meet.
Councilman Moody shared he is still having difficulty with the motion. He supports the Colonial Center LLC and the CDA getting together to work out a new lease. He is just not sure the Council needs to approve a motion for them to do so. Mr. Callis stated Council is the one who funds the CDA. Councilman Moody commented that will come back to us whenever they approve or disapprove of whatever they are doing with the LLC. Mr. Callis mentioned it is only a suggestion to move forward. In answer to a question from Councilman Moody regarding if it can continue to move forward without a motion, Mr. Callis commented it can but he thinks the Council’s voice saying they want to move this forward lends some strength.
Councilman Honeycutt again mentioned all of the other entities that have to provide financial information to receive funding. If they would show us where the money went, Councilman Honeycutt commented he doesn’t think anyone on Council would have a problem funding the Colonial Theatre. Mr. Callis commented the only thing he can reply is that it is a private LLC and the investor wants it to stay that way.
Councilman Moss commented there are a few things in the lease provided by Mr. Callis that he is not sure Council members are aware of. It is for a 40-year term which started back in 2009 for $100/year. It says payment of percentage rent is to be accompanied by a certificate executed by an authorized officer or tenant certifying the gross receipts for the calendar year. Upon receipt of the percentage rent and certificate, the landlord may request such supporting documentation as it determines is reasonable under the circumstances and landlord’s sole discretion to verify the amount of tenant’s gross receipts. Failure to provide supporting documentation within one month is a default. Councilman Moss mentioned he doesn’t know if that has ever been required or requested. It says the landlord has no obligation of any sort to make any repairs to the property or maintain the property. Councilman Moss mentioned he knows we have done that through the CDA through the years. It says tenant shall not remove furniture, fixtures, and property from the leased premises without first obtaining the consent of landlord. Councilman Moss asked could the piano be considered under that. Councilman Honeycutt agreed that is in the CDA lease. He requested minutes showing where the CDA approved the sale of that piano and they have no record that Earl Horne ever brought it to them. They were to approve anything sold out of that building. Councilman Moss commented the lease also says failure of tenant to perform any of the terms, conditions, or covenants of the lease agreement including but not limited to not paying percentage rent, not providing documentation to the landlord on percentage rent when requested and failing to maintain the lease premise; they would be in default. Councilman Moss encouraged Council to get a copy of the lease. He stated it is not about funding the Colonial. It is about setting this up properly to protect our taxpayers’ dollars, to make sure it can be successful for many years to come, and to be transparent. It is hard to be anonymous when you are doing it with taxpayers’ dollars. Councilman Moss stated the line of credit needs to be looked into, and a complete independent audit is needed along with an investigation of what is going on. Councilman Moss commented his CDA motion was misstated and he has requested a correction. He asked that the motion be restated. “A motion was made by Councilman Moss, second by Councilman Honeycutt, to table this agenda item until the LLC is unwound; they come back with a business plan; we know exactly whom we are doing business with; and we let the CDA work out the lease, rent, and terms.” Councilman Moss said basically what he is saying is that Council not take
South Hill Town Council Minutes May 10, 2021 Page 16 of 24 any action on this agenda presented by the Town Manager; it did not magically appear. A motion was made by Councilman Moss, second by Councilman Honeycutt, to table this item until further notice when more information can be provided to the CDA and Council. A roll-call vote was requested and voiced as follows: Councilwoman Lillie Feggins-Boone-Aye Councilman Alex Graham-Aye Councilman Gavin Honeycutt-Aye Councilwoman Delores Luster-Aye Councilman Mike Moody-Aye Councilman Shep Moss-Aye Councilman Ben Taylor-No Councilman Joseph Taylor-No.
9. FINANCE REPORT
A. Appropriation of Funds from the Virginia Department of Criminal Justice Services (DCJS) for Storage of Body Worn Camera Video
Sheila Cutrell reported the Town has been awarded a Body Worn Camera Program grant from DCJS in the amount of $2,500.00. The Town will receive $1,250.00 in grant funds and must provide an equal local match. We will utilize funds in our current budget to provide the match. These funds will be used to cover the cost of storage of Body Worn Camera video. Ms. Cutrell asked that Council appropriate the grant funds for this purpose.
A motion was made by Councilman Honeycutt, second by Councilwoman Luster, to appropriate $1,250.00 in grant funds from the Virginia Department of Criminal Justice Services to be used for the storage of Body Worn Camera video. Motion carried unanimously.
B. Appropriation of Funds from DCJS for SHPD
Ms. Cutrell reported the Town has received additional funds from DCJS in the amount of $13,448.00 for the purposes of attracting and retaining the most qualified local police department sworn personnel and supporting the costs associated with criminal justice reform. Ms. Cutrell asked that Council appropriate these funds for this purpose.
A motion was made by Councilwoman Luster, second by Councilman Honeycutt, to appropriate $13,448.00 received from the Virginia Department of Criminal Justice Services for the purposes of attracting and retaining the most qualified local police department sworn personnel and supporting the costs associated with criminal justice reform. Motion carried unanimously.
C. Appropriation of Funds from the Virginia Department of Fire Programs (VDFP) for the South Hill Volunteer Fire Department (SHVFD)
Ms. Cutrell reported the Town annually receives Aid to Localities funds from VDFP for use by the SHVFD. This year, we received $1,627.00 more than was included in the FY21 General Fund Budget. Ms. Cutrell asked that Council appropriate these additional funds for use by the SHVFD.
A motion was made by Councilwoman Feggins-Boone, second by Councilman Honeycutt, to appropriate $1,627.00 in additional Aid to Localities funds received from the Virginia Department of Fire Programs to be utilized by the South Hill Volunteer Fire Department. Motion carried unanimously.
10. REPORTS TO APPROVE AS PRESENTED
South Hill Town Council Minutes May 10, 2021 Page 17 of 24 For efficiency, the following reports were grouped to approve as presented.
A. Town Manager Report
i. Facilities Reservation Calendar
Kim Callis submitted the calendar of activities and reservations at Centennial Park, Parker Park, the South Hill Exchange, and other Town facilities. The calendar changes frequently as new reservations are made.
ii. Northeast Sewer Project
Mr. Callis reported staff is working with B&B Consultants to prepare the Request for Bids for the Northeast Sewer Project. B&B has been informed by suppliers that PVC pipe 10” and larger is not currently available due to a shortage of resin required to make the pipe. The resin is produced in China. The sewer line is a 16” line. B&B staff has personally talked to Core-and-Main and Fortiline, the two main pipe suppliers in Virginia, and both confirmed the shortage. They hope that 16” PVC will be manufactured again in about eight weeks, but that is not certain.
B&B sees no issues with using ductile iron pipe (DIP) for the gravity line other than the minor increase in pump capacity that is needed; however, DIP is not recommended for the force main.
As Microsoft plans to be actively working at the Hillcrest Industrial Park in 2022, we need to begin construction of the sewer line this summer. We will work with B&B to develop the bid request such that work on the pump stations and gravity sewer can begin soon, with the force main work to follow when 16” PVC pipe is available. We plan to receive bids in early June, with the contract to be awarded at the June 14 Council meeting.
iii. American Rescue Plan Act Funds
Mr. Callis informed Council staff is continuing to monitor developments related to the American Rescue Plan Act (ARPA). As of now, the estimated funding to South Hill is just over $3.9 million. According to recent information from the Virginia Municipal LeVMLague ( ), the National League of Cities (NLC), and various other sources, the ARPA consists of numerous funds, all of which are allocated to various entities for different purposes. The two largest funds within ARPA are the Coronavirus State Fiscal Recovery Fund (SFRF) and the Coronavirus Local Fiscal Recovery Fund (LFRF). Towns will receive funds from the LFRF.
The U.S. Department of Treasury is responsible for distributing grants from both the SFRF and the LFRF. The Treasury Department is currently developing methods and guidance for this allocation process. Localities will receive LFRF grants in two payments. The first payment is expected to be delivered by May 11, 2021, and the second payment will be paid by March 11, 2022. These grants are “formula grants,” meaning every locality is entitled to receive a calculated share of approximately $130 billion in the fund. These are not competitive grants and local governments will not have to submit an application or certification in advance to receive the money. Each locality will receive a predetermined amount that has been calculated using the formula. Other than ensuring the Town has a DUNS number and other general administrative steps, localities simply need to wait for the first payment to arrive.
South Hill Town Council Minutes May 10, 2021 Page 18 of 24 The ARPA stipulates that localities may only use their grants from the LFRF for specific costs, and these costs must be incurred by December 31, 2024. There are four types of LFRF qualified costs: (1) responding to the COVID-19 pandemic; (2) providing pay to essential workers or grants to employers of essential workers; (3) providing government services to the extent of any revenue reduction resulting from the pandemic; and (4) making necessary investments in water, sewer, and broadband infrastructure.
As more information becomes available, Town staff will prepare a recommendation for using the funds effectively.
B. Finance Report
Sheila Cutrell submitted the financial report for month ended April 30, 2021 as follows:
General Fund - $10,556,049.67 Total Investment Accounts - $15,419,091.45 Water and Sewer Fund - 1,165,357.44 Total Police Dept. Savings - $ 27,644.49 Cemetery Fund - 12,670.45 Total Taxes Due Thru 04/30/21 - $ 275,450.31 2nd & 3rd Street Project Fund - (460.89) (Real Estate and Personal Property, all years) Total in Checking - $11,733,616.67
C. Police Report
Chief Stuart Bowen submitted the police report for April. Chief Bowen informed Council there were 222 activity incidents, 42 reportable criminal offenses, 1,057 calls for service, and $133,685 property recovered in April. Other miscellaneous included 8 court overtime hours, 48 training hours, 23 warrants issued, and 7 inoperative vehicles tagged.
He included the following administrative news: § Lieutenant Ryan Durham completed 40 hours “FBI National Academy Associates First Line Supervisor School” in February. § The following Officers instructed various training courses during the month at the training academy: o Sergeant Chris Parrott – Defensive Driving o Corporal C.B. Fleming and Auxiliary Officer Ethan Atkinson – Defensive Tactics o Corporal Tony Solomon – Taser Certification and Defensive Tactics § Corporal Tony Solomon completed eight hours Taser Instructor Recertification in Tarboro, North Carolina.
D. Municipal Services Report
C.J. Dean submitted the municipal services report for April 2021 as follows: § The scheduled repaving of streets will occur during May. The following streets are scheduled to be paved: o High Street, from Lunenburg Avenue to Thomas Street o Chaptico Road, from Mecklenburg Avenue to just past Raleigh Avenue o West Danville Street, from Mecklenburg Avenue to Locust Street § The crews continue to patch where water and sewer repairs have been made as the asphalt becomes available.
South Hill Town Council Minutes May 10, 2021 Page 19 of 24 § Waterline replacement on Chaptico Road has been completed. A new six-inch line was extended from Mecklenburg to Brunswick replacing an old two-inch line. This was completed prior to the paving that is to take place this month. § Park crews continue to cut grass in the two cemeteries and Centennial Park while getting the fields ready for softball and baseball. § The facilities crew is working with a local electrician to have the electric system at the amphitheater reinstalled before the first Concert in the Park in May. § The Town is seeking bids for the work on the rear steps to the Town Hall. Bids are due on May 12.
E. Code Compliance Report
i. Monthly Report
David Hash submitted the report of activity for April 2021 as follows:
Inspections Completed - 28 Permits Issued - 47 Fees Collected - $ 4,390.25 UEZ Exemption - $ 0 Rehab Exemption - $ 0 General Exemption - $ 78.12 Work Value - $ 617,419.00
New businesses for April included: § Tabitha Gaulding Photography, 123 N. Mecklenburg Avenue (Photography) § Rascal & Sunshine Gifts & Thrifts, 935 W. Atlantic Street (Flea Market Vendor) § Orlando’s Lawn Service, 256 Circle Drive (Lawn Care Service)
ii. Dilapidated Properties
David Hash and Jamie Velvin submitted a report on the status of the following 45 dilapidated properties: 1. 211 E. Atlantic Street 2. 400 Goodes Ferry Road 3. 402 Goodes Ferry Road 4. 315 W. Danville Street 5. 212 N. Mecklenburg Avenue 6. 201 E. Atlantic Street 7. 211 Bryan Street 8. 1179 Country Lane 9. 208 Pennington Street 10. 112 E. Atlantic Street 11. 403 N. Mecklenburg Avenue 12. 419 E. Atlantic Street 13. 456 Old Hwy. 58 14. 506 Moseley Lane 15. 617 W. Danville Street 16. 1214 Plank Road 17. 112 Raleigh Avenue South Hill Town Council Minutes May 10, 2021 Page 20 of 24 18. 114C N. Clay Street 19. Corner of Circle Drive and Ogburn Street 20. 202 Windsor Street 21. 901 Goodes Ferry Road 22. 1143 W. Danville Street 23. 113 E. Pine Lane 24. 115 E. Pine Lane 25. 119 E. Pine Lane 26. 1287 W. Danville Street 27. 416 Fairview Avenue 28. 704 Robertson Street 29. 705 Robertson Street 30. 703 Robertson Street 31. 706 Robertson Street 32. 103 W. Third Street 33. 101 W. Third Street 34. 101 E. Third Street 35. 103 E. Third Street 36. 110 E. Third Street 37. 109 E. Third Street 38. 706 Brooke Avenue 39. 704 Brooke Avenue 40. 702 Brooke Avenue 41. 108 and 110 E. Second Street 42. 106 E. Second Street 43. 117 Clay Street 44. 101 W. Second Street 45. 212 Windsor Street
A list of completed dilapidated properties since 2016 was also shared.
iii. Code Inspector Activity Report
Jamie Velvin submitted the Code Inspector Activity Report for April 2021 as follows: § Spoke with Linnie Snead regarding property being sold at 112 Raleigh Street § Met with Sam Allen regarding expenditures made in the Second and Third Street project area § Spoke with realtor regarding maintenance issues at 617 W. Danville Street § Spoke with Assistant Commonwealth Attorney regarding upcoming dates for a pending court case § Compiled an itemized list of expenditures made by property owner in the Second and Third Street project area § Spoke with S. Helms regarding approaching deadline at 403 N. Mecklenburg Avenue § Handled trash and grass complaint on Northington Street § Handled trash container use complaint on North Lunenburg Avenue § Spoke with the managers of Aarons, Subway, and Americas Express Inn about trash complaint on Northington Street § Contacted Bill Robbins several times regarding trying to set a meeting at 112 E. Atlantic Street South Hill Town Council Minutes May 10, 2021 Page 21 of 24 § Spoke with D.S. Vaughan regarding demolition bid for 112 E. Atlantic Street § Spoke with owner of Mecklenburg Shopping Center regarding trash and grass complaint § Checked demolition site at 1179 Country Lane with contractor § Checked demolition site at 114 C Clay Street with owner § Met with manager at Mecklenburg Manor in reference to trash complaint and inoperable vehicles § Checked grass complaint 124 Walker Street § Spoke with resident at 702 Lombardy Street about trash complaint § Spoke with complainant about grass issue at 210 and 212 Dortch Lane § Met with owner at demolition site at 1179 Country Lane § Received grass complaints for 302 West High Street and 511 Brooke Avenue § Met with contractor at 211 Bryan Street § Spoke with the managers of both businesses regarding dumpster use complaint behind Roses and Roma Pizza § Spoke with Tommy Stanley to set timeline for outbuilding repairs or removal at 419 E. Atlantic Street § Monitored all Item-B properties for progress; removed four from list; added three § Sent out four Correction Notices; one Correction Notice posted to door § Sent out one Violation Notice § Sent out one project completion letter § Sent out four notices to cut grass § Code Compliance Office towed two inoperable vehicles § Removed six off-premise signs
F. Business Development Report
Brent Morris submitted the business development report for April 2021 as follows: § Continuing the push of recruiting businesses in the downtown and the former Gordmans location § Continued working with the Southside Planning District Commission and the appointed committee on the review of Mecklenburg County Small Business Recovery Assistance applications and approvals. To date 37 businesses have been approved, a total of $243,604.88, and our pipeline remains healthy. § Continued ongoing meetings with the Department of Housing and Community Development on the RCDI program for South Hill § The permits for the new LOVE sign at the Chamber office have been obtained, and we are waiting on the contractor to install it. § Mr. Morris and the Chamber Executive Director met with the owner of Pomp Boys Motors at their Roanoke Rapids facility to discuss the future of the South Hill facility and how they can become supporting members of the South Hill community. § Continuing efforts with investors to fulfill the housing need in the community
G. Human Resources Report
Carol Hutchinson submitted the following administrative news for April 2021: § The Annual Performance Evaluation Process began March 17, 2021 and concluded April 16, 2021. § The request for the annual proposal for insurance evaluation was completed in April 2021. We are awaiting bid results and will be finalizing insurance by May 14, 2021. South Hill Town Council Minutes May 10, 2021 Page 22 of 24 § There is one open position in Parks & Grounds for a Maintenance Operator I.
A motion was made by Councilman Honeycutt, second by Councilwoman Luster, to approve the Reports to Approve as Presented. Motion carried unanimously.
11. COMMITTEE REPORTS
A. Fire Department Committee
Councilwoman Feggins-Boone reported the Fire Department Committee met with the South Hill Volunteer Fire Department, the attorneys, and representatives of the two newspapers on April 14 to discuss concerns. No action was taken. Councilwoman Feggins-Boone asked Kim Callis to report on the follow-up meeting.
Mr. Callis reported a follow-up meeting was held on April 30. It was a productive meeting. The two attorneys there were going to talk more and come back to us with some dates to meet again for recommendations. They did not indicate when.
12. OLD BUSINESS
There was no old business.
13. NEW BUSINESS
There was no new business.
14. CLOSED SESSION
Personnel – § 2.2-3711(A)(1) and Legal – § 2.2-3711(A)(7)
Pursuant to Personnel – § 2.2-3711(A)(1) and Legal – § 2.2-3711(A)(7) of the Code of Virginia and on motion of Councilwoman Feggins-Boone, and second of Councilwoman Luster, the South Hill Town Council entered into Closed Session to discuss a Personnel matter involving Fire Department Employment and a Legal matter involving a Real Estate Tax Sale. Motion carried unanimously.
There was no action taken while in Closed Session on the Personnel or Lega l matters.
WHEREAS, the South Hill Town Council has convened a Closed Session on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and
WHEREAS, Sections 2.2-3711(A)(1) and 2.2-3711(A)(7) of the Code of Virginia require a certification by this Council that such Closed Session was conducted in conformity with Virginia Law;
NOW THEREFORE, BE IT RESOLVED that the South Hill Town Council hereby certifies that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the Closed Session to which certification resolution applies, and (2) only such business matters as were identified in the motion convening the Closed Session were heard, discussed, or considered by the Council. A motion was made by Councilwoman Feggins-Boone, second by Councilman Joseph Taylor, to approve Resolution 351, dated May 10, 2021 and return to Open Session. A roll-call vote was requested and voiced as follows: South Hill Town Council Minutes May 10, 2021 Page 23 of 24 Councilwoman Lillie Feggins-Boone-Aye Councilman Alex Graham-Aye Councilman Gavin Honeycutt-Aye Councilwoman Delores Luster-Aye Councilman Mike Moody-Aye Councilman Shep Moss-Aye Councilman Ben Taylor-Aye Councilman Joseph Taylor-Aye.
15. OPEN SESSION
There was no action taken in Open Session on the Personnel or Legal matters.
Councilman Honeycutt commented a lot has been said tonight. He mentioned he thinks people thought when coming to his Council seat that he would not ask questions that need to be asked because that has happened for many years. He reminded citizens another election is coming up in November 2022. In order to make some real changes, he implored voters to think really hard when they go to the ballot box. He went on to say he wants nothing but transparency for this Town and for things to be factual and true.
Councilman Moss encouraged Council to invite Missy York back down at the June meeting to discuss other options for the Town’s grievance procedure. Councilman Joseph Taylor asked if that was offered in the form of a motion. He also asked was Council moving that she reappear, or was Council permitting the Town Manager to make that decision. Councilman Joseph Taylor stated he doesn’t think it is appropriate procedurally. Councilman Moss asked how the Town Manager can make policy when Council is elected to do that. Councilman Joseph Taylor answered this is not a Council-managed Town; it is a Manager-managed Town; Council chooses the Town Manager. Councilman Moss commented that according to our Charter, the Town Manager answers to Council. Councilman Joseph Taylor presented to Mayor Marion that Councilman Moss has requested either in a formal motion or an informal statement to direct that the Town’s counsel in part appear to speak with Council. Councilman Moss made a motion to have Missy York come back and review the Town’s grievance policy and explain the other available options. No second was offered. Councilman Honeycutt asked if Council has ever asked for the attorney to come before when it wasn’t in the form of a motion. Kim Callis stated that when there were a number of questions on the employee handbook, Ms. York was invited to attend. She spoke in Conference Room B.
16. ADJOURNMENT
There being no further business matters before the South Hill Town Council, Mayor Marion adjourned the meeting at 11:55 p.m.
VALIDATION
Minutes approved this _____ day of ______, 20_____.
______Anna B. Cratch, Town Clerk Dean Marion, Mayor
South Hill Town Council Minutes May 10, 2021 Page 24 of 24
SOUTH HILL TOWN COUNCIL REGULAR MEETING AGENDA MONDAY, MAY 10, 2021, 7 PM
(Council Chambers, Town Hall, 211 S. Mecklenburg Avenue)
Please silence all cell phones while Council is in session.
1. Call to Order
2. Invocation
3. Roll Call
4. Approval of Minutes – April 9 and 12, 2021
5. Proclamation for May 9 – 15, 2021 as Police Week
6. Public Hearings A. David Hash – RE 2021-2, Request by David Williams to Rezone - property at 1251 W. Danville Street from C-2 to MX-3, and - property behind 1251 W. Danville Street from R1-40 to R2-16 B. David Hash – RE 2021-3, Request by CMH to Rezone 500 N. Thomas Street from O-M to R1-15 C. David Hash – SE 2021-2, Request by Timothy Pulliam to Utilize 227 West Virginia Street for storage of fully-equipped motor vehicles temporarily while awaiting repairs or sale by dealer D. Kim Callis – Proposed FY21-22 Budget and Rates
7. Citizens to Address Council (Comments are limited to three minutes.)
8. Town Manager Report A. Colonial Center Conversion to Non-Profit
9. Finance Report A. Appropriation of Funds from DCJS for Storage of Body Worn Camera Video B. Appropriation of Funds from DCJS for SHPD C. Appropriation of Funds from VDFP for SHVFD
10. Reports to Approve as Presented A. Town Manager Report i. Facilities Reservation Calendar ii. Northeast Sewer Project iii. American Rescue Plan Act Funds B. Finance Report C. Police Report D. Municipal Services Report E. Code Compliance Report i. Monthly Report ii. Dilapidated Properties iii. Code Inspector Activity Report F. Business Development Report G. Human Resources Report
11. Committee Reports
12. Old Business
13. New Business
14. Adjournment ADMINISTRATION (434) 447-3191
CODE COMPLIANCE Town of South Hill OFFICIAL (434) 447-5041 Incorporated 1901 PUBLIC WORKS (434) 447-3191 You’ll like the view from
South Hill
Public Hearing
A public hearing will be held by the Town Council of the Town of South Hill on Monday, June 14, 2021 at 7:00 p.m. in the Town Hall, 211 S. Mecklenburg Avenue to consider a request for Special Exception Permit:
SE 2021-2
The request is for a Special Exception Permit under Article IV, Section 94.1-76 of the Town Zoning Ordinance to utilize the property located at 227 West Virginia Street for storage of motor vehicles being offered for sale. The property for which this special exception is to apply is located between South Hill Avenue and Goodes Ferry Road on the south side of the street. The property has a frontage of 210 +/- feet and a depth of 214 +/- feet. The property is zoned Central business district C-3. The property is shown as Tax parcel Number 23426.
This property is presently owned by Windy Hills Property, LLC. The request is being made by Timothy Pulliam.
All interested parties should attend.
Further information may be obtained at the Town Hall, 211 S. Mecklenburg Avenue, South Hill, Virginia 23970.
David Hash Code Compliance Official
South Hill Planning Commission recommends approval.
211 S. MECKLENBURG AVENUE – SOUTH HILL, VIRGINIA 23970-2619 – PHONE (434) 447-3191 – FAX (434) 447-5064 www.southhillva.org – [email protected]
Town Manager Report
Town Council Meeting
June 14, 2021
A. FY 2021-2022 Budget Adoption and Appropriation
B. Fire Department Building Renovation Request
Agenda Item A
To: Mayor and Town Council From: Town Manager Date: June 14, 2021 Re: Fiscal Year 2021-2022 Budget Adoption and Appropriation
A Public Hearing was held on Monday, May 10, 2021 at 7:00 PM at 211 S. Mecklenburg Avenue to hear comments regarding the proposed budget, tax rates and water/sewer rates for FY 2021-2022.
The proposed General Fund budget is $12,231,522 and the proposed Water and Sewer Fund budget is $12,742,634. There are no proposed tax rate increases. Water rates for consumption of greater than 50,000 gallons per month will increase to $4.90 per thousand gallons. In considering the effects of the pandemic, water rates were not increased for lower consumption tiers, however, to keep pace with the rising cost of providing utility service due to increasing regulation and higher costs for materials and chemicals, rates will need to be increased in coming years.
Planned general fund capital expenditures are $1,971,900, most of which is attributable to a replacement of the lower shop public works building that no longer meets operational needs. Planned water and sewer capital expenditures are $,8,535,200, primarily for construction of a major new gravity/force main sewer line and pump stations, a large new water line, and replacement of all rotors at the wastewater treatment plant.
The overall budgets for each fund have not changed since the budget public hearing. Funding resulting from a reduction in health insurance expense was shifted to legal expense and community development. Upon attainment of non-profit status, the Colonial Center ($155,000) will be funded directly by the Town rather than through the South Hill Community Development Association. The South Hill CDA has taken appropriate action on its part for the Colonial to move forward with non-profit efforts and to transfer ownership of the theater to the Colonial. The SHCDA retains a right of refusal should the Colonial non-profit wish to relinquish theater ownership. Similarly, the Chamber of Commerce/Shops of South Hill ($150,000) will be jointly funded directly by the Town.
Recommended Motions (2): 1 - I move for adoption of the FY 2021-2022 budget, tax rates and water and sewer rates as presented. 2 - I move to appropriate funds related to the FY 2021-2022 budget, effective July 1, 2021.
Town of South Hill Proposed Budget FY 2021-2022
A Public Hearing was held on Monday, May 10, 2021 at 7:00 PM at 211 S. Mecklenburg Avenue to hear comments from citizens of the Town of South Hill regarding the following proposed budget, tax rates and water/sewer rates for FY 2021-2022:
General Fund: Expenditures FY 2020-2021 FY 2021-2022
Mayor and Town Council $ 93,544 $ 76,012 Finance and Administration 696,782 721,170 Town Manager Department 287,120 296,720 Business Development Department 175,420 279,290 Non-Departmental 200,500 211,800 Police Department 2,508,091 2,638,560 Fire Department 570,685 631,732 Code Compliance Department 272,322 252,850 Municipal Services: Director 151,415 161,525 Street Maintenance 1,953,492 1,777,640 Solid Waste 1,043,611 844,520 Fleet Maintenance 301,267 325,180 Facilities Maintenance 270,720 1,907,944 Parks and Grounds 596,784 643,865 Library 22,000 22,500 Community Development 1,526,702 1,440,214
Total $ 10,670,455 $ 12,231,522
Revenues $ 10,670,455 $ 12,231,522
Water and Sewer Fund: Expenditures
Water Distribution $ 3,538,294 $ 4,791,705 Sewer Collection 5,159,363 5,922,028 Wastewater Treatment Plant 1,385,685 2,028,901
Total $ 10,083,342 $ 12,742,634
Revenues $ 10,083,342 $ 12,742,634
Cemetery Fund: Expenditures $ 1,000 $ 1,000
Revenues $ 1,000 $ 1,000
i Town of South Hill Proposed Rates and Fees FY 2021-2022
Tax/License/Other Rates FY 2020-2021 FY 2021-2022 Real Estate $.34/100 $.34/100 Personal Property $1.50/100 $1.50/100 Machinery & Tools $.38/100 $.38/100 (nominal) $.30/100 $.30/100 (effective) Bank Franchise $.80/100 $.80/100 Communications Tax 5.0% 5.0% Meals and Lodging 5.5% 5.5% Cigarette Tax $.15/Pack $.15/Pack Minimum BPOL $30 $30 Contracting BPOL $.16/100 $.16/100 Retail BPOL $.14/100 $.14/100 Repair, Personal Bus. Svcs. BPOL $.30/100 $.30/100 Financial, Real Estate, Prof. BPOL $.40/100 $.40/100 Wholesale BPOL $.05/100 $.05/100 Peddlers BPOL $500 $500 Residential Bldg. Permit $30 Min/$.12 sq. ft. $30 Min/$.12 sq. ft. Commercial Bldg. Permit $30 Min/$.15 sq. ft. $30 Min/$.15 sq. ft. Signs Based on sign price - Based on sign price - Minimum $30 Minimum $30
Water Rates – In Town Charges are per 1,000 gallons of consumption
Up to 3,000 gallons $ 6.33 $ 6.33 + service charge of $ 2.50 $ 2.50
3,001 - 10,000 gallons $ 6.33 $ 6.33 + service charge of $ 3.00 $ 3.00
10,001 - 50,000 gallons $ 5.96 $ 5.96 + service charge of $ 7.00 $ 7.00
50,001 - 100,000 gallons $ 4.64 $ 4.90 + service charge of $ 85.00 $ 75.00
>100,000 gallons $ 4.48 $ 4.90 + service charge of $ 110.00 $ 75.00
Water Rates – Out of Town 2 x In Town Rate 2 x In Town Rate
Bulk Water $ .01/gallon $ .01/gallon
Sewer Rates 110% x Water Rate 110% x Water Rate
Leachate Rate $ .03-.033/gallon $ .033/gallon
ii
Town of South Hill Proposed Rates and Fees FY 2021-2022
Minimum Bill for Residential W&S $ 5.25 $ 5.25 Minimum Bill for Commercial W&S $ 45.13 $ 45.13
Connection Fees – In Town FY 2020-2021 FY 2021-2022 Water Connection Fee $1,000.00 $1,000.00 Irrigation Meter Fee $1,000.00 $1,000.00 Sewer Connection Fee $1,500.00 $1,500.00
Connection Fees – Out of Town Water Connection Fee – Out of Town $2,000.00 $2,000.00 Sewer Connection Fee – Out of Town $3,000.00 $3,000.00
Cemetery Plots $ 800.00 $ 800.00
iii Agenda Item B
To: Mayor and Town Council From: Town Manager Date: June 14, 2021 Re: South Hill Volunteer Fire Department Request for Building Renovation
The South Hill Fire Department has submitted a request to renovate the second floor of the fire department building for use as a fitness facility as outlined in the following documents. As the fire department building is owned by the Town any significant modification to the structure or its use should be approved by the Town Council.
Staff recommends the request be referred to the Fire Department Committee for study and consideration.
South Hill Volunteer Fire Department 114 N. Brunswick Ave, South Hill, Virginia 23970 (434) 447-8227
★⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯ Service ★ Honor ★ Valor ★ Fortitude ★ Dedication ★
MEMO⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯ TO: TOWN MANAGER KIM CALLIS
FROM: MICHAEL VAUGHAN FIRE CHIEF
SUBJECT: JACK & CAROLYN RAINEY HEALTH & FITNESS CENTER
DATE: 05/18/2021
CC: TOWN COUNCIL
I want to let you know that the volunteers have voted unanimously to convert the use of the old kitchen upstairs at the fire station into a Health & Fitness center to better align with current NFPA standards on Firefighter Fitness & Health. The addition of the fitness center will greatly improve firefighter health and safety and allow our volunteers the space and equipment needed in our station to be better prepared to answer calls. We are excited to share this opportunity with you all and are looking forward to a grand opening ceremony once we have everything in place.
I have attached a drawing to show the 2nd floor layout and what we anticipate it to look like after completion. I want to make sure you all understand that we are not losing any services by adding the gym, instead we are gaining a vital resource for our volunteer members.
We anticipate with the current space available the ability to add, strength, conditioning, and cardio equipment to the fitness center. We will have equipment for all types of physical builds, strengths and weaknesses. Our goal is to make sure everyone is able to use the facility safely and efficiently and have reached out to different vendors to assist with this project.
Our Health & Fitness center will be available to the members and our Ladies Auxiliary Members around the clock 365 days a year. The facility will be secured by a locking door with a key pad and access will have to be granted prior to use of the facility by the Officers our agency. We have had a number of businesses and citizens donate equipment and services towards our goal. The additional equipment needed will be purchased from the Gym Store, a local small business owner right here in South Hill.
I have contacted Bob Jones with Watkins Insurance and VFIS to discuss the new addition and to verify coverages for use of the facility. I have enclosed a copy of the certificate and coverages that are currently in place for your review. We appreciate your support as this is very important to our agency.
Agenda Item A
To: Mayor and Town Council From: Director of Finance and Administration Date: June 14, 2021 Re: Reimbursement Resolution
The Town intends to finance several projects through the issuance of Bonds. The principal amount of the Bonds attributable to these projects is not expected to exceed $9,800,000.00. Treasury Regulations require the Town to adopt a resolution to preserve the ability to use portions of the proceeds of the Town’s upcoming issue of Bonds to reimburse itself for project expenditures made prior to the bond issuance. I ask that you adopt the enclosed resolution.
Recommended Motion I move to adopt the Reimbursement Resolution to preserve the Town’s ability to use portions of the proceeds of the Town’s upcoming issue of Bonds to reimburse itself for project expenditures made prior to the bond issuance.
A RESOLUTION DECLARING THE OFFICIAL INTENT OF THE TOWN OF SOUTH HILL, VIRGINIA, TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES RELATED TO IMPROVEMENTS TO THE TOWN’S WATER, SEWER AND PUBLIC UTILITIES EQUIPMENT AND FACILITIES AND CONSTRUCTION OF A NEW PUBLIC WORKS BUILDING
A. The Town of South Hill, Virginia (the "Town"), intends (i) to finance construction of the Thompson Street – Alpine Road waterline connector, the Northeast sewer collection, Highway No. 1 north sewer extension, Alpine Pump Station improvements, replacement of touch-read water meter system with a radio-read water meter system, rehabilitation of sewer lines in the Taylor’s Creek pump station service area, replacement of rotors in ditches at the Town’s wastewater treatment plant, and construction of a new public works building (collectively, the "Project"), (ii) to pay certain costs of the Project from available funds of the Town prior to the issuance or incurrence of bonds or other obligations or debt (the "Bonds") to finance the Project, and (iii) to reimburse itself for such original expenditures (the "Expenditures") from the proceeds of the Bonds.
B. Federal Treas. Regs. § 1.150-2 requires the Town to adopt a resolution or ordinance in the form set forth below to preserve the Town's ability to use portions of the proceeds of the Town's upcoming issue of Bonds to reimburse itself for the Expenditures.
After careful consideration and to further the public purposes for which the Town was created, NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SOUTH HILL, VIRGINIA, THAT:
1. The Town intends to finance the Project through the issuance of one or more series of Bonds. The principal amount of the Bonds attributable to the Project is not expected to exceed $9,800,000.00.
2. This Resolution represents a declaration of "official intent" under Treas. Regs. § 1.150-2.
3. Prior to the issuance or incurrence of the Bonds, the Town expects to pay the costs of the Project from its available funds.
4. On the date each Expenditure is paid, it will be a capital expenditure (or would be with a proper election) under general federal income tax principles or will otherwise comply with the requirements of Treas. Regs. § 1.150-2(d)(3).
5. The Town reasonably expects to reimburse the Expenditures made prior to the issuance of the Bonds to finance the Project from the proceeds of the Bonds and the adoption of this Resolution is consistent with the budgetary and financial circumstances of the Town.
6. This Resolution shall be in effect from and after its adoption.
Adopted this 14th day of June 2021 by the South Hill Town Council.
By: ______Attest: ______Dean Marion, Mayor Anna B. Cratch, Town Clerk
CERTIFICATE OF CLERK
The undersigned Clerk of the Town Council of the Town of South Hill, Virginia, hereby certifies that:
1. A regular meeting of the Town Council of the Town of South Hill, Virginia, was duly called and held on June 14, 2021 (the "Meeting"), at which the following members were present and absent:
PRESENT: ABSENT:
2. A resolution (the "Resolution") of the Town entitled "A RESOLUTION DECLARING THE OFFICIAL INTENT OF THE TOWN OF SOUTH HILL, VIRGINIA, TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES RELATED TO IMPROVEMENTS TO THE TOWN’S WATER, SEWER AND PUBLIC UTILITIES EQUIPMENT AND FACILITIES AND CONSTRUCTION OF A NEW PUBLIC WORKS BUILDING” was duly adopted at the Meeting by the recorded affirmative vote of at least a majority of all of the members of the Town Council of the Town of South Hill, Virginia, the ayes and nays being recorded in the minutes of the meeting as shown below:
MEMBER VOTE
Lillie Feggins-Boone Alex Graham Gavin L. Honeycutt Delores B. Luster W.M. “Mike” Moody Shep Moss Ben Taylor Joseph E. Taylor, Jr.
3. The foregoing is a true and correct copy of the Resolution. WITNESS my signature as of the date set forth below.
Clerk Date: Ordinance No. 2021-3
AN ORDINANCE ADOPTING TITLE 46.2 AND ARTICLE TWO 18.2-266- 18.2-273, Code of Virginia of 1950 as amended
WHEREAS, the Town of South Hill, Virginia, a municipal corporation, pursuant to Authority duly invested therein, has the responsibility to control, govern and direct motor vehicular laws and regulations and laws and regulations concerning the health and safety of persons, and
WHEREAS, the Commonwealth of Virginia has heretofore enacted legislation concerning the control and operation of motor vehicles and the health and safety of persons, and
WHEREAS, pursuant to Section 46.2-1313, and Section 1-13.39:2 Code of Virginia, 1950 as amended, the Town Council of the Town of South Hill, Virginia has the authority to adopt and to incorporate by reference various provisions of the Code of Virginia and may include future amendments to the state statutes, and, after thorough and mature consideration thereof, the Town Council deems such adoption and incorporation to be in the best interest:
THEREFORE BE IT RESOLVED:
1. Pursuant to authority vested, the Town of South Hill hereby adopts and incorporates by specific reference thereto Title 46.2, Code of Virginia, 1950, as amended, and the 2021 Cumulative Supplement, relating to motor vehicle laws, and as amended in the future. In addition, the Town of South Hill hereby adopts and incorporates express reference thereto, Article Two, Chapter 7, of 18.2, Code of Virginia, 1950, as amended, commencing with Section 18.2-266 through 18.2-273 as in force on July 1, 1994, and as amended in the future.
2. The Town of South Hill hereby adopts and incorporates by specific reference thereto any and all amendments, additions and deletions as may from time to time be made by the General Assembly of the Commonwealth of Virginia which may be entered subsequent to the adoption and incorporation hereof as authorized by Virginia Code Section 1-13.39:2.
3. By the adoption and incorporation of the foregoing provisions of the Code of Virginia regulating motor vehicular operation and control and the health and safety of its citizens, the Town of South Hill hereby has and shall have the authority to enforce the revisions adopted by reference and incorporated therein.
4. This resolution and adoption of this ordinance shall take place upon entry hereof. This the 14th day of June 2021.
______, Mayor
Attest:
______, Clerk Agenda Item A
To: Mayor and Town Council From: Director of Municipal Services Date: June 14, 2021 Re: Northeast Sewer Collection and Highway #1 Sewer Extension and Alpine Pump Station Improvements Bid Award
On June 7, 2021, the Town received sealed bids for the Northeast Sewer Improvement Project. There were three (3) bids received. The apparent low bidder is H.G. Reynolds Company, Inc.
CONTRACTOR TOTAL BASE BID H.G. Reynolds Company, Inc P. O. Box 209 $ 5,544,736.37 Henderson, NC 27536 Garney Construction 3959 Pender Drive, Suite 100 $ 6,733,166.88 Fairfax, VA 22030 Tidewater Utility Construction, Inc. 200 Lummis Road $ 8, 985,808.95 Suffolk, VA 23434
Based upon the engineer’s positive review of the bid and H.G. Reynolds Company, Inc., the recommendation from staff is to award the contract to the apparent lower bidder, H.G. Reynolds Company, Inc. The Town will further negotiate the bid price to reduce total project costs. Town staff recommends using ARPA (American Rescue Plan Act) funds for costs exceeding the amounts included in the approved budget and the 2021 Bond Issuance.
Recommended Motion: I move to award the Northeast Sewer Improvement Project contract to H.G. Reynolds Company, Inc. for the base bid amount of $5,544,736.37. Reports to Approve as Presented
Town Council Meeting
June 14, 2021
A. Town Manager Report
B. Finance Report
C. Police Report
D. Municipal Services Report
E. Code Compliance Report i. Monthly Report ii. Dilapidated Properties iii. Code Inspector Activity Report
F. Business Development Report
G. Human Resources Report Agenda Item A
To: Mayor and Town Council From: Town Manager Date: June 14, 2021 Re: Facilities Reservation Calendar
Following is a calendar of activities and reservations at Centennial Park, Parker Park, the South Hill Exchange, and other Town facilities. Please note the calendar is up to date at the time the Council packets are distributed, but it changes frequently as new reservations are made.
Dixie Baseball will be hosting an Ozone tournament beginning Friday, June 25. A Babe Ruth tournament may also be held at Parker Park in July.
Recent questions about the baseball and softball fields have been discussed with staff. Our Parks team communicates daily with the leadership of both Dixie leagues. Fields are prepared for play in accordance with schedules and instructions provided by the leaders of each league. We ask that parents share concerns with their respective league leadership so that they can be efficiently and cooperatively addressed by Dixie and our Parks team.
This item is for Council information only. No action is required.
South Hill Facilities Reservation Record 2021
DATE GROUP PURPOSE ATTENDANCE TIME VENUE
6/5/2021 CRYSTAL KING GRADUATION PARTY 50 2PM-UNTIL CENTENNIAL PAVILION 6/11/2021 SOUTH HILL CHAMBER OF COMMERCE CONCERT IN THE PARK ALL DAY CENTENNIAL AMPHITHEATER 6/11/2021 LAKE COUNTRY AREA AGENCY ON AGING SENIOR PICNIC 100 8AM-2PM CENTENNIAL PAVILION 6/12/2021 FAITHY TAYLOR GRADUATION 35 12PM-5PM CENTENNIAL PAVILION 6/13/2021 JANICE ALLGOOD GRADUATION PARTY 50 12PM-UNTIL CENTENNIAL PAVILION 6/19/2021 MALEESA CLARY CLASS REUNION 50-75 2PM-8PM CENTENNIAL PAVILION 6/25-27/2021 LAKE COUNTRY AMATEUR RADIO SERVICE PUBILC SERVICE FIELD DAY ALL DAY CENTENNIAL PAVILION
7/10/2021 SHALONDA HAYES-HENDRICK BIRTHDAY PARTY 50 3PM- UNTIL CENTENNIAL PAVILION 7/16/2021 LAKE COUNTRY AREA AGENCY ON AGING ANNUAL MEETING 50 8AM-5PM CENTENNIAL PAVILION 7/17/2021 YOLANDA WALLACE FAMILY REUNION 75+ ALL DAY CENTENNIAL PAVILION 7/24/2021 MARY LILES BIRTHDAY PARTY 50 2PM-UNTIL CENTENNIAL PAVILION
8/6/2021 SOUTH HILL CHAMBER OF COMMERCE CONCERT IN THE PARK ALL DAY CENTENNIAL AMPHITHEATER 8/7/2021 DORETHA BACON FAMILY GATHERING 25 ALLDAY CENTENNIAL PAVILION 8/8/2021 DORETHA BACON FAMILY GATHERING 25 ALLDAY CENTENNIAL PAVILION 8/21/2021 DONCELLA BELL BIRTHDAY PARTY 30 ALLDAY CENTENNIAL PAVILION 8/21/2021 HATTIE FARRAR FAMILY REUNION 80 12PM-10PM CENTENNIAL AMPHITHEATER
9/4/2021 ANNETTE RICHARDSON FAMILY GATHERING 50 ALL DAY CENTENNIAL PAVILION 9/17/2021 SOUTH HILL CHAMBER OF COMMERCE CONCERT IN THE PARK ALL DAY CENTENNIAL AMPHITHEATER 9/18/2021 CARRIE HALEY FAMILY REUNION 50 ALL DAY CENTENNIAL PAVILION
10/17-23/2021 MECKLENBURG COUNTY TOURISM AFT NATIONAL CHAMPIONSHIP FISHING TOURNAMENT 450-500 ALL DAY SOUTH HILL EXCHANGE
11/8/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/9/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/10/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/11/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/12/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/13/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/14/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/15/2021 FRIENDS OF THE R.T. ARNOLD LIBRARY HOLIDAY BAZAAR ALL DAY SOUTH HILL EXCHANGE 11/19/2021 MCCA SHAGGING FOR A CAUSE ALL DAY SOUTH HILL EXCHANGE 11/20/2021 MCCA SHAGGING FOR A CAUSE ALL DAY SOUTH HILL EXCHANGE
7/19/2021-11/12/2021 SOUTH HILL YELLOW JACKETS YELLOW JACKETS PRACTICE 6PM-8PM, MON.-FRI. CENTENNIAL UPPER FIELD TOWN OF SOUTH HILL FINANCE REPORT
June 14, 2021
For Month Ended Previous New Interest and Ending May 31, 2021 Month Bal. Change Balance Gain/(Loss) Balance
General Fund $ 10,556,049.67 $ 140,919.07 $ 10,696,968.74 $ 4,425.18 $ 10,701,393.92
Water & Sewer Fund $ 1,165,357.44 $ (356,707.15) $ 808,650.29 $ 488.41 $ 809,138.70
Cemetery Fund $ 12,670.45 $ 150.00 $ 12,820.45 $ 12,820.45
2nd & 3rd Street Project Fund $ (460.89) $ (22,600.00) $ (23,060.89) $ (23,060.89) Total in Checking $ 11,733,616.67 $ (238,238.08) $ 11,495,378.59 $ 4,913.59 $ 11,500,292.18
First Citizens CDs $ 254,532.50 $ 254,532.50 $ 3,905.21 $ 258,437.71 VIP Stable NAV Liquidity Pool $ 5,019,670.75 $ 5,019,670.75 $ 390.55 $ 5,020,061.30 VIP 1-3 Year High Quality Bond Fund $ 10,144,888.20 $ 10,144,888.20 $ 6,032.11 $ 10,150,920.31 Total Investment Accounts $ 15,419,091.45 $ - $ 15,419,091.45 $ 10,327.87 $ 15,429,419.32
Police Federal Forfeiture/Seizure Account $ 21,110.88 $ 21,110.88 $ 21,110.88 Police State Forfeiture/Seizure Account $ 6,533.61 $ 6,533.61 $ 6,533.61 Total Police Dept. Savings $ 27,644.49 $ - $ 27,644.49 $ - $ 27,644.49
Total Taxes Due Thru 5/31/2021 (all years) $ 260,255.59 (Real Estate and Personal Property) Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-2-1011-0401 CURRENT TAXES - REAL 0.00 1,498,289.12 1,476,290.68 1,450,000.00 48,289.12 10-2-1011-0402 DELINQUENT TAXES-REAL 0.00 9,874.14 8,839.44 5,000.00 4,874.14 10-2-1012-0401 CURRENT TAXES - PUB SER REAL 0.00 67,861.40 68,305.58 65,000.00 2,861.40 10-2-1012-0404 CURRENT TAXES - PUB SER PERS 0.00 0.00 0.00 0.00 0.00 10-2-1013-0403 CURRENT TAXES-P/P,M/H,M/T -848.77 847,101.37 750,356.03 720,000.00 127,101.37 10-2-1013-0404 PPTRA REIMBURSEMENT 0.00 113,068.11 113,068.11 113,068.00 0.11 10-2-1016-0410 PENALTIES - ALL PROP.TAXES 516.01 18,596.20 7,881.97 5,000.00 13,596.20 10-2-1016-0411 INTEREST - ALL PROP. TAXES 1,972.24 23,961.56 8,155.19 5,000.00 18,961.56 10-2-1022-0411 COMMUNICATIONS SALES TAX 10,893.38 99,448.49 135,008.17 145,000.00 -45,551.51 10-2-1022-0412 CONSUM.UTILITY TAX-ELECT. 13,918.88 121,779.92 147,241.81 158,000.00 -36,220.08 10-2-1022-0414 CONSUM.UTILITY TAX-GAS 3,455.18 31,322.58 33,510.13 35,000.00 -3,677.42 10-2-1022-0416 MEALS TAX 183,166.45 1,651,343.10 1,741,516.16 1,900,000.00 -248,656.90 10-2-1022-0417 LODGING TAX 71,943.22 464,666.10 453,930.87 500,000.00 -35,333.90 10-2-1022-0418 CIGARETTE TAX 9,405.00 193,692.60 223,010.00 300,000.00 -106,307.40 10-2-1023-0415 BUSINESS LICENSE 6,620.95 864,103.56 876,173.69 800,000.00 64,103.56 10-2-1023-0416 PENALTIES - BUSINESS LICENSE 583.26 8,719.15 3,854.03 1,500.00 7,219.15 10-2-1024-0425 LEVEL 3 LICENSE FEE 0.00 6,600.00 6,000.00 6,600.00 0.00 10-2-1025-0421 MOTOR VEHICLE LICENSE FEES 6,833.29 41,091.54 42,084.04 36,000.00 5,091.54 10-2-1026-0422 BANK STOCK TAXES 226,979.00 226,979.00 224,301.04 185,000.00 41,979.00 10-2-1027-0423 PENALTIES - OTHER LOCAL TAX 10.00 3,377.45 1,250.07 0.00 3,377.45 10-2-1027-0424 INTEREST - OTHER LOCAL TAX 0.32 188.12 142.64 0.00 188.12 10-2-1033-0435 BUILDING PERMITS 1,279.58 25,897.50 40,782.91 25,000.00 897.50 10-2-1041-0436 COURT FINES/FORFEITURES 6,266.95 37,353.69 76,146.49 100,000.00 -62,646.31 10-2-1041-0437 PARKING FINES 0.00 25.00 165.00 200.00 -175.00 10-2-1041-0438 EVENT PERMIT APPLICATION FEES 100.00 400.00 800.00 500.00 -100.00 10-2-1051-0437 INVESTMENT GAINS (LOSSES) 1,485.45 -70,793.46 76,123.31 0.00 -70,793.46 10-2-1051-0439 INTEREST ON DEPOSITS 13,252.57 155,210.86 170,330.70 130,000.00 25,210.86 10-2-1052-0442 SALE/STORAGE OF VEHICLES 0.00 720.00 40.00 0.00 720.00 10-2-1052-0444 RAILROAD LEASES 0.00 516.00 516.00 500.00 16.00 10-2-1060-0444 MECKLENBURG CO.TIPPING FEE 18,141.13 200,092.13 194,300.65 200,000.00 92.13 10-2-1060-0445 WASTE COLL & DISP FEES 43,665.06 479,912.86 471,492.75 500,000.00 -20,087.14 10-2-1060-0446 MOWING & BRUSH COLLECTION FEES 900.00 900.00 275.00 0.00 900.00 10-2-1060-0447 WASTE COLLECTIONS PENALTY 240.03 321.58 10,879.29 0.00 321.58 10-2-1068-0457 MERCHANDISE SALES 0.00 0.00 533.00 0.00 0.00 10-2-1068-0458 CHARGES FOR COPIES 10.00 345.00 90.00 0.00 345.00 10-2-1068-0459 AT&T/VERIZON TANK RENTAL 2,388.11 47,565.91 50,681.95 50,000.00 -2,434.09
Page 1 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-2-1068-0460 PARKER PARK INCOME 0.00 5,000.00 400.00 0.00 5,000.00 10-2-1068-0461 ZONING & SUBDIVISION FEES 0.00 5,450.00 1,500.00 1,000.00 4,450.00 10-2-1068-0463 MISCELLANEOUS REVENUES 143.00 15,485.56 15,648.82 5,000.00 10,485.56 10-2-1068-0464 EXPENSES-REIMBURSED 36.60 2,898.50 1,946.39 500.00 2,398.50 10-2-1068-0465 CMH/VCU TRAFFIC CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 10-2-1068-0471 MISC REVENUE - SALE OF PROPERTY 495.00 88,116.32 88,082.24 90,000.00 -1,883.68 10-2-1068-0472 CANCEL PRIOR YEAR A/P 0.00 146.63 0.00 0.00 146.63 10-2-1068-0473 MISC REVENUE - DMV STOPS 117.92 117.92 100.00 0.00 117.92 10-2-1069-0465 MISC.RECOVERED COST 945.00 11,499.46 22,999.50 25,000.00 -13,500.54 10-2-1069-0467 WATER/SEWER ADMIN FEES 10,804.00 118,268.00 116,352.00 125,000.00 -6,732.00 10-2-1069-0468 VRSA INSURANCE REFUND/DIVIDEND/GRANT 0.00 4,000.00 2,624.00 4,000.00 0.00 10-2-2070-0460 STATE ASSET FORFEITURE 0.00 607.60 1,215.20 0.00 607.60 10-2-2070-0472 ROLLING STOCK (MVCT) 0.00 153.95 133.79 100.00 53.95 10-2-2070-0473 MOBILE HOME TAX 75.00 75.00 360.00 500.00 -425.00 10-2-2070-0474 RENTAL VEHICLE TAX 4,581.25 47,941.27 43,336.85 40,000.00 7,941.27 10-2-2070-0475 SALES & USE TAX 50,896.24 434,244.77 469,936.24 450,000.00 -15,755.23 10-2-2070-0476 GAMES OF SKILL TAX 288.00 2,880.00 0.00 0.00 2,880.00 10-2-2070-0477 STREET & HIGHWAY REVENUE 0.00 1,113,283.05 1,084,155.06 1,445,000.00 -331,716.95 10-2-2070-0479 FIRE PROGRAMS FUND 0.00 17,722.00 16,936.00 17,722.00 0.00 10-2-2071-0430 FEDERAL ASSET FORFEITURE FUNDS 0.00 0.00 14,524.58 0.00 0.00 10-2-2071-0432 E-SUMMONS 315.90 2,419.02 4,147.84 0.00 2,419.02 10-2-3071-0476 LAW ENFORCEMENT HB599 GRANT 0.00 107,180.00 91,002.00 134,448.00 -27,268.00 10-2-3071-0480 POLICE DEPT. GRANT 0.00 966.68 10,574.29 11,250.00 -10,283.32 10-2-3071-0481 CARES ACT FUNDING 0.00 412,269.86 0.00 444,589.00 -32,319.14 10-2-3071-0483 POLICE-FEDERAL DMV 0.00 0.00 0.00 0.00 0.00 10-2-3071-0484 ARTS COUNCIL GRANT 0.00 4,500.00 4,500.00 4,500.00 0.00 10-2-3071-0487 STORMWATER/E&S REVENUE 0.00 0.00 100.00 0.00 0.00 10-2-4073-0579 INSURANCE RECOVERIES 6,506.46 9,812.68 118,711.24 1,000.00 8,812.68 10-2-4073-0580 SALE OF LAND/BUILDINGS 0.00 0.00 1,540.15 0.00 0.00 10-2-4073-0584 VDOT REVENUE SHARING 0.00 0.00 1,044,710.63 0.00 0.00 10-2-4073-0585 GO BOND SERIES 2021 0.00 0.00 0.00 0.00 0.00 10-2-5073-0591 TRANSFER FROM FUND BALANCE 0.00 0.00 0.00 1,034,505.56 -1,034,505.56 10-2-9000-0201 OVERPAYMENTS 0.80 -1,833.93 1,637.81 0.00 -1,833.93 GENERAL FUND Revenue Total 698,382.46 9,573,734.92 10,571,251.33 11,270,482.56 -1,696,747.64
Page 2 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0100-0000 MAYOR & TOWN COUNCIL 10-1-0100-1000 SALARIES 800.00 8,800.00 8,800.00 9,600.00 800.00 10-1-0100-1303 COUNCIL FEES 3,200.00 34,800.00 35,200.00 38,400.00 3,600.00 10-1-0100-1304 ELECTION EXPENSE 0.00 0.00 3,200.67 2,000.00 2,000.00 10-1-0100-1305 PLANNING COMMISSION FEES 0.00 1,210.00 1,620.00 3,900.00 2,690.00 10-1-0100-2001 FICA 309.06 3,369.06 1,542.24 3,672.00 302.94 10-1-0100-2009 UNEMPLOYMENT INSURANCE 13.20 88.00 12.00 72.00 -16.00 10-1-0100-5204 CELLULAR/MOBILE COMM. 40.00 440.00 440.00 500.00 60.00 10-1-0100-5309 INSURANCE-PUBLIC OFFICIALS 0.00 2,747.00 2,300.00 2,300.00 -447.00 10-1-0100-5504 TRAVEL- MEETINGS/EDUCATION 0.00 0.00 2,214.32 10,000.00 10,000.00 10-1-0100-5801 DUES & SUBSCRIPTIONS 0.00 2,741.00 0.00 2,600.00 -141.00 10-1-0100-5804 DEPARTMENTAL SUPPLIES 0.00 2,329.19 65.31 500.00 -1,829.19 10-1-0100-5899 COVID-19 EXPENSES 0.00 464.23 0.00 465.00 0.77 10-1-0100-7009 CAPITAL OUTLAY 0.00 3,679.31 0.00 20,000.00 16,320.69 TOTAL 4,362.26 60,667.79 55,394.54 94,009.00 33,341.21
Page 3 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0101-0000 FINANCE AND ADMINISTRATION 10-1-0101-1000 SALARIES 25,738.35 294,324.90 266,350.28 339,863.00 45,538.10 10-1-0101-1002 SALARIES OVERTIME 0.00 0.00 0.00 300.00 300.00 10-1-0101-1006 TEMPORARY CONTRACT LABOR 0.00 0.00 21,780.00 0.00 0.00 10-1-0101-2001 FICA 1,912.58 21,036.33 19,877.12 26,036.00 4,999.67 10-1-0101-2003 RETIREMENT 5,320.14 56,366.12 38,064.86 64,110.00 7,743.88 10-1-0101-2005 MEDICAL PLANS 2,764.53 36,009.35 38,386.73 48,380.00 12,370.65 10-1-0101-2006 GROUP LIFE INSURANCE 373.66 3,958.78 1,188.75 4,510.00 551.22 10-1-0101-2007 DISABILITY INSURANCE 151.56 1,814.50 1,307.71 1,830.00 15.50 10-1-0101-2009 UNEMPLOYMENT INSURANCE 0.00 171.70 106.62 50.00 -121.70 10-1-0101-2010 WORKERS COMPENSATION 25.00 699.00 573.00 3,030.00 2,331.00 10-1-0101-3006 OFFICE EQUIP. MAINTENANCE 368.95 2,974.89 8,454.40 10,000.00 7,025.11 10-1-0101-3010 CONTRACT/TECHNICAL SERVICES 5,639.74 103,153.94 82,818.47 115,000.00 11,846.06 10-1-0101-5201 POSTAGE 3,000.00 21,255.90 12,300.68 25,000.00 3,744.10 10-1-0101-5203 TELEPHONE 902.10 9,374.52 9,327.80 10,000.00 625.48 10-1-0101-5309 PROPERTY INSURANCE 0.00 1,000.00 1,634.00 1,682.00 682.00 10-1-0101-5504 TRAVEL - MEETINGS/EDUCATION 0.00 193.38 1,343.41 3,000.00 2,806.62 10-1-0101-5801 DUES AND SUBSCRIPTIONS 14.99 4,325.83 3,211.49 3,000.00 -1,325.83 10-1-0101-5803 HEPATITIS SHOTS/DRUG TEST/DMV 65.00 339.90 182.00 150.00 -189.90 10-1-0101-5804 DEPARTMENTAL SUPPLIES 2,274.10 36,105.95 50,446.99 45,000.00 7,177.43 10-1-0101-5899 COVID-19 EXPENSES 0.00 34,931.00 0.00 34,931.00 0.00 10-1-0101-7009 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 TOTAL 48,550.70 628,035.99 557,354.31 735,872.00 106,119.39
Page 4 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0102-0000 TOWN MANAGER 10-1-0102-1000 SALARY - TOWN MANAGER 9,993.06 116,804.59 116,680.88 132,599.00 15,794.41 10-1-0102-1001 SALARY - TOWN CLERK 5,136.56 60,039.01 59,104.83 68,336.00 8,296.99 10-1-0102-1010 VEHICLE ALLOWANCE 669.24 8,030.88 7,753.92 8,700.00 669.12 10-1-0102-2001 FICA 1,208.70 13,738.81 13,655.87 16,051.00 2,312.19 10-1-0102-2003 RETIREMENT 3,127.28 33,655.48 26,800.36 37,600.00 3,944.52 10-1-0102-2005 MEDICAL PLANS 782.58 12,631.40 14,020.41 16,240.00 3,608.60 10-1-0102-2006 GROUP LIFE INSURANCE 219.62 2,363.62 824.32 2,650.00 286.38 10-1-0102-2007 DISABILITY INSURANCE 85.28 1,004.30 891.19 1,030.00 25.70 10-1-0102-2009 UNEMPLOYMENT INSURANCE 0.00 52.80 16.00 20.00 -32.80 10-1-0102-2010 WORKERS COMPENSATION 5.00 141.00 0.00 1,780.00 1,639.00 10-1-0102-5204 CELLULAR/MOBILE COMMUNICATION 0.00 539.73 855.02 750.00 210.27 10-1-0102-5504 TRAVEL - MEETINGS/EDUCATION 163.94 372.10 1,517.95 5,000.00 4,627.90 10-1-0102-5801 DUES & SUBSCRIPTIONS 0.00 555.00 500.00 600.00 45.00 TOTAL 21,391.26 249,928.72 242,620.75 291,356.00 41,427.28
Page 5 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0103-0000 DIRECTOR OF MUNICIPAL SERVICES 10-1-0103-1000 SALARY 7,915.40 90,804.59 65,665.63 103,343.00 12,538.41 10-1-0103-1010 VEHICLE ALLOWANCE 553.84 6,646.08 969.22 7,200.00 553.92 10-1-0103-2001 FICA 655.48 6,914.03 4,724.10 8,467.00 1,552.97 10-1-0103-2003 RETIREMENT 1,636.12 17,607.72 9,032.88 19,660.00 2,052.28 10-1-0103-2005 MEDICAL PLANS 530.22 5,828.76 4,476.03 8,120.00 2,291.24 10-1-0103-2006 GROUP LIFE INSURANCE 114.90 1,236.60 239.66 1,390.00 153.40 10-1-0103-2007 DISABILITY INSURANCE 44.51 609.08 216.60 540.00 -69.08 10-1-0103-2009 UNEMPLOYMENT INSURANCE 0.00 26.40 0.00 10.00 -16.40 10-1-0103-2010 WORKERS COMPENSATION 25.00 679.00 0.00 930.00 -635.00 10-1-0103-5204 CELLULAR/MOBILE COMMUNICATION 0.00 526.77 1,032.06 625.00 98.23 10-1-0103-5309 PROPERTY INSURANCE 0.00 0.00 190.00 0.00 0.00 10-1-0103-5408 VEHICLE & EQUIP. MAINTENANCE 0.00 0.00 0.00 0.00 0.00 10-1-0103-5411 FUEL EXPENSE 0.00 0.00 492.79 0.00 0.00 10-1-0103-5504 TRAVEL - MEETINGS/EDUCATION 0.00 80.00 0.00 1,000.00 920.00 10-1-0103-5801 DUES & SUBSCRIPTIONS 0.00 0.00 0.00 500.00 500.00 10-1-0103-5804 DEPARTMENTAL SUPPLIES 0.00 0.00 159.73 0.00 0.00 TOTAL 11,475.47 130,959.03 87,198.70 151,785.00 19,939.97
Page 6 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0104-0000 BUSINESS DEVELOPMENT DEPT 10-1-0104-1000 SALARY 5,716.04 66,812.26 66,741.48 76,487.00 9,674.74 10-1-0104-1010 VEHICLE ALLOWANCE 553.84 6,646.08 6,646.10 7,200.00 553.92 10-1-0104-2001 FICA 492.38 5,556.25 5,321.07 6,404.00 847.75 10-1-0104-2003 RETIREMENT 1,181.50 12,715.22 9,096.09 14,310.00 1,594.78 10-1-0104-2005 MEDICAL PLANS 530.22 5,828.76 6,700.01 8,120.00 2,291.24 10-1-0104-2006 GROUP LIFE INSURANCE 82.98 892.98 359.26 1,010.00 117.02 10-1-0104-2007 DISABILITY INSURANCE 32.83 386.76 345.29 400.00 13.24 10-1-0104-2009 UNEMPLOYMENT INSURANCE 0.00 26.40 8.00 10.00 -16.40 10-1-0104-2010 WORKERS COMPENSATION 3.00 57.00 0.00 680.00 623.00 10-1-0104-5204 CELLULAR/MOBILE COMMUNICATION 75.00 1,425.10 1,645.11 900.00 -525.10 10-1-0104-5504 TRAVEL - MEETING/EDUCATION 0.00 0.00 352.26 10,000.00 10,000.00 10-1-0104-5801 DUES & SUBSCRIPTIONS 0.00 250.00 250.00 1,000.00 750.00 10-1-0104-5803 MARKETING 838.63 5,911.45 7,852.37 30,000.00 24,088.55 10-1-0104-5804 DEPARTMENTAL SUPPLIES 0.00 9.46 1,179.99 500.00 490.54 10-1-0104-5805 BUSINESS SITE READINESS 0.00 7,400.00 1,500.00 20,000.00 12,600.00 10-1-0104-5899 COVID-19 EXPENSES 0.00 1,049.99 0.00 1,050.00 0.01 TOTAL 9,506.42 114,967.71 107,997.03 178,071.00 63,103.29
Page 7 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0106-0000 NON-DEPARTMENTAL 10-1-0106-1000 INCENTIVE/PERFORMANCE PAY 0.00 0.00 0.00 36,651.00 36,651.00 10-1-0106-3007 ADVERTISING 403.07 3,131.99 7,715.38 8,000.00 4,868.01 10-1-0106-3011 AUDIT 0.00 18,775.00 17,988.00 20,000.00 1,225.00 10-1-0106-3012 LEGAL EXPENSES 4,576.47 44,832.44 73,506.38 61,000.00 16,167.56 10-1-0106-3014 REFUNDS ON TAXES 0.00 2,114.07 39,589.78 1,500.00 -614.07 10-1-0106-3015 MISCELLANEOUS REFUNDS 0.00 243.05 49.16 1,000.00 756.95 10-1-0106-5309 PROPERTY INSURANCE - MISC 0.00 15,279.00 14,279.00 8,000.00 -7,279.00 10-1-0106-5802 TIMBER EXPENSE 0.00 0.00 16,120.00 0.00 0.00 10-1-0106-5804 DMV STOP EXPENSE 0.00 0.00 75.00 1,000.00 1,000.00 10-1-0106-5806 BUSINESS INCENTIVE EXPENSE 0.00 0.00 0.00 10,000.00 10,000.00 10-1-0106-5899 COVID-19 EXPENSES 0.00 210,945.46 0.00 230,831.00 19,885.54 TOTAL 4,979.54 295,321.01 169,322.70 377,982.00 82,660.99
Page 8 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0120-0000 POLICE DEPARTMENT 10-1-0120-1000 SALARY - CHIEF 8,176.14 95,567.41 96,216.17 109,126.00 13,558.59 10-1-0120-1002 SALARIES - OVERTIME 3,458.47 49,293.09 40,757.73 45,000.00 -4,293.09 10-1-0120-1004 SALARIES - PART TIME 271.37 14,253.92 12,026.14 19,000.00 4,746.08 10-1-0120-1010 SALARIES - COMMAND STAFF 14,805.07 178,681.10 183,561.40 217,252.00 38,570.90 10-1-0120-1011 SALARIES - CORPLS & PTRL OFFICERS 37,853.90 424,046.25 461,360.63 548,931.00 124,884.75 10-1-0120-1012 SALARIES - CLERK & DISPATCHERS 7,659.26 89,525.82 89,451.39 102,992.00 13,466.18 10-1-0120-1013 SALARY - PT DISPATCHERS 0.00 137.59 873.60 2,000.00 1,862.41 10-1-0120-1014 SALARIES - SRGTS & DETECTIVES 18,952.71 230,612.80 237,857.76 278,390.00 47,777.20 10-1-0120-1028 SALARY - ANIMAL WARDEN 1,517.04 17,389.35 17,351.45 18,196.00 806.65 10-1-0120-1029 HOLIDAY PAY 0.00 43,998.00 50,063.52 50,000.00 6,002.00 10-1-0120-2001 FICA 6,843.51 84,657.97 88,025.02 106,460.00 21,802.03 10-1-0120-2003 RETIREMENT 18,092.51 194,407.49 162,962.05 233,190.00 38,782.51 10-1-0120-2005 MEDICAL PLANS 9,969.68 136,383.48 145,021.32 185,420.00 49,036.52 10-1-0120-2006 GROUP LIFE INSURANCE 1,270.70 13,653.91 5,764.26 16,400.00 2,746.09 10-1-0120-2007 DISABILITY INSURANCE 45.63 536.84 480.69 560.00 23.16 10-1-0120-2008 LINE OF DUTY ACT EXPENSE 0.00 21,322.00 20,257.00 20,260.00 -1,062.00 10-1-0120-2009 UNEMPLOYMENT INSURANCE 16.29 660.24 198.33 240.00 -420.24 10-1-0120-2010 WORKERS COMPENSATION -32.00 36,648.00 26,870.00 28,480.00 -8,168.00 10-1-0120-2012 UNIFORMS 1,029.56 12,085.38 10,647.55 18,000.00 4,996.93 10-1-0120-2013 CLOTHING ALLOWANCE 0.00 3,000.00 2,812.80 4,050.00 1,050.00 10-1-0120-3004 REPAIRS & MAINTENANCE 50.52 7,694.24 5,127.28 20,000.00 12,060.33 10-1-0120-3006 OFFICE EQUIP. MAINTENANCE 817.13 10,102.65 21,581.00 30,000.00 19,897.35 10-1-0120-3007 ADVERTISING 0.00 0.00 1,206.03 500.00 500.00 10-1-0120-5100 ELECTRICAL SERVICE 535.72 6,248.35 6,842.97 8,000.00 1,751.65 10-1-0120-5102 NATURAL GAS/HEATING 47.95 1,318.90 1,264.79 2,000.00 681.10 10-1-0120-5203 TELEPHONE 892.06 9,788.38 8,759.01 8,000.00 -1,788.38 10-1-0120-5204 CELLULAR/MOBILE COMMUNICATION 1,746.07 16,853.50 16,803.26 32,000.00 15,146.50 10-1-0120-5309 PROPERTY & LIABILITY INSURANCE 0.00 20,749.00 18,780.00 18,780.00 -1,969.00 10-1-0120-5405 CLEANING/JANITORIAL SUPPLIES 600.00 6,812.84 7,477.18 7,900.00 1,087.16 10-1-0120-5408 VEHICLE & EQUIP. MAINTENANCE 2,108.86 15,413.54 35,264.44 40,000.00 24,386.46 10-1-0120-5411 FUEL EXPENSE 3,595.28 26,545.43 31,557.87 44,000.00 17,454.57 10-1-0120-5412 SHOOTING RANGE EXPENSE 1,985.85 6,021.50 6,527.26 6,000.00 -1,988.03 10-1-0120-5504 TRAVEL - MEETINGS/EDUCATION 1,104.80 19,199.91 24,835.90 40,000.00 17,300.09 10-1-0120-5505 FORENSICS EXPENSE 14.15 586.35 1,595.81 2,000.00 1,393.65 10-1-0120-5510 DRUG ENFORCEMENT EXPENSES 0.00 5,968.00 3,825.00 7,000.00 1,032.00 10-1-0120-5515 RECORDS MANAGEMENT EXPENSES 0.00 12,125.50 13,418.61 13,000.00 874.50 10-1-0120-5520 ASSET FORFEITURE EXPENSES 0.00 0.00 1,736.00 0.00 0.00 Page 9 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0120-5801 DUES & SUBSCRIPTIONS 175.00 10,555.00 0.00 10,000.00 -555.00 10-1-0120-5803 PHYSICALS 510.00 1,369.00 2,808.00 1,000.00 -369.00 10-1-0120-5804 DEPARTMENTAL SUPPLIES 2,248.23 27,099.42 6,329.64 46,082.00 18,121.23 10-1-0120-5805 AXON LEASE 0.00 15,768.00 14,723.50 17,250.00 1,482.00 10-1-0120-5808 IT SERVICE & MAINTENANCE 5,234.38 46,038.18 47,624.57 54,000.00 7,961.82 10-1-0120-5809 GRANT EXPENSES 0.00 0.00 5,286.95 10,000.00 10,000.00 10-1-0120-5899 COVID-19 EXPENSES -1,259.94 3,301.90 0.00 4,562.00 1,260.10 10-1-0120-7009 CAPITAL OUTLAY 37,263.00 134,986.81 203,567.94 133,439.00 -1,547.81 TOTAL 187,598.90 2,051,407.04 2,139,501.82 2,559,460.00 500,341.96
Page 10 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0122-0000 FIRE DEPARTMENT 10-1-0122-1000 SALARIES 7,243.51 84,683.97 84,576.73 96,884.00 12,200.03 10-1-0122-1002 SALARIES - OVERTIME 0.00 52.13 0.00 500.00 447.87 10-1-0122-1006 TEMPORARY CONTRACT LABOR 2,416.00 26,032.00 4,640.00 21,398.00 -4,634.00 10-1-0122-2001 FICA 528.68 6,198.91 5,993.73 7,455.00 1,256.09 10-1-0122-2003 RETIREMENT 1,497.24 16,113.04 12,706.80 18,130.00 2,016.96 10-1-0122-2005 MEDICAL PLANS 782.58 12,631.40 13,972.25 16,130.00 3,498.60 10-1-0122-2006 GROUP LIFE INSURANCE 105.16 1,131.66 457.93 1,280.00 148.34 10-1-0122-2007 DISABILITY INSURANCE 43.42 511.94 457.60 530.00 18.06 10-1-0122-2009 UNEMPLOYMENT INSURANCE 0.00 55.69 15.03 20.00 -35.69 10-1-0122-2010 WORKERS COMPENSATION 171.00 3,504.00 4,420.00 5,390.00 1,886.00 10-1-0122-2012 UNIFORMS 0.00 1,321.15 1,465.85 1,500.00 178.85 10-1-0122-3004 REPAIRS & MAINTENANCE 7,764.04 24,423.31 21,404.77 28,000.00 292.74 10-1-0122-3006 OFFICE EQUIP & MAINTENANCE 271.79 10,250.85 4,092.81 9,412.56 -838.29 10-1-0122-5100 ELECTRICAL SERVICE 877.13 13,094.97 12,523.60 16,000.00 2,905.03 10-1-0122-5102 HEATING 149.14 2,755.59 2,062.04 2,500.00 -255.59 10-1-0122-5203 TELEPHONE 270.15 2,677.50 2,797.19 3,000.00 322.50 10-1-0122-5204 CELLULAR/MOBILE COMMUNICATION 40.00 1,819.60 2,567.59 4,000.00 2,121.95 10-1-0122-5309 PROPERTY INSURANCE 0.00 26,075.00 23,481.00 25,500.00 -575.00 10-1-0122-5310 WORKERS COMP/A.D.D. - VOL. 0.00 5,699.00 5,449.00 5,800.00 101.00 10-1-0122-5405 CLEANING/JANITORIAL SUPPLIES 257.65 2,088.52 2,424.62 1,500.00 -588.52 10-1-0122-5408 VEHICLE & EQUIP. MAINTENANCE 2,135.77 59,276.38 72,839.00 70,000.00 10,672.85 10-1-0122-5411 FUEL EXPENSE 911.00 10,789.77 10,941.50 16,000.00 5,210.23 10-1-0122-5504 TRAVEL - MEETINGS/EDUCATION 50.00 120.95 895.90 500.00 379.05 10-1-0122-5603 CONTRIBUTIONS (PPT) 0.00 0.00 0.00 3,000.00 3,000.00 10-1-0122-5604 CONTRIBUTIONS (FIRE CALLS) 0.00 91,180.00 82,230.00 90,000.00 -1,180.00 10-1-0122-5605 AID TO LOCALITIES PROGRAM 0.00 17,722.00 16,936.00 17,722.00 0.00 10-1-0122-5803 PHYSICALS 212.00 212.00 5,918.00 7,500.00 7,288.00 10-1-0122-5804 DEPARTMENTAL SUPPLIES 0.00 1,543.60 1,061.02 1,000.00 -543.60 10-1-0122-5805 SAFETY 0.00 559.96 778.77 500.00 -59.96 10-1-0122-5899 COVID-19 EXPENSES 0.00 67,773.17 0.00 67,774.00 0.83 10-1-0122-7008 CONTRIBUTION (EQUIPMENT) 0.00 45,000.00 35,000.00 45,000.00 0.00 10-1-0122-7009 CAPITAL OUTLAY 0.00 0.00 0.00 85,000.00 85,000.00 TOTAL 25,726.26 535,298.06 432,108.73 668,925.56 130,234.33
Page 11 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0124-0000 CODE COMPLIANCE OFFICIAL 10-1-0124-1000 SALARIES 8,735.60 102,112.69 100,000.92 117,365.00 15,252.31 10-1-0124-1006 SALARIES - PART TIME 2,546.25 25,131.75 15,368.75 31,200.00 6,068.25 10-1-0124-2001 FICA 879.28 9,642.03 8,840.66 11,381.00 1,738.97 10-1-0124-2003 RETIREMENT 1,805.66 19,432.26 15,092.62 21,950.00 2,517.74 10-1-0124-2005 MEDICAL PLANS 1,060.44 11,691.28 13,478.40 16,240.00 4,548.72 10-1-0124-2006 GROUP LIFE INSURANCE 126.80 1,364.70 533.83 1,550.00 185.30 10-1-0124-2007 DISABILITY INSURANCE 51.35 612.03 525.38 630.00 17.97 10-1-0124-2009 UNEMPLOYMENT INSURANCE 0.00 79.20 27.91 30.00 -49.20 10-1-0124-2010 WORKERS COMPENSATION 13.00 1,025.00 0.00 1,330.00 305.00 10-1-0124-2012 UNIFORMS 0.00 0.00 379.25 500.00 500.00 10-1-0124-3007 ADVERTISING 604.22 2,231.64 777.46 2,000.00 -231.64 10-1-0124-5204 CELLULAR/MOBILE COMMUNICATION 40.00 997.55 959.38 960.00 -37.55 10-1-0124-5309 PROPERTY INSURANCE 0.00 604.00 242.00 432.00 -172.00 10-1-0124-5408 VEHICLE & EQUIP. MAINTENANCE 0.00 170.87 409.61 500.00 329.13 10-1-0124-5411 FUEL EXPENSE 124.03 712.61 516.12 850.00 137.39 10-1-0124-5413 STATE LEVY - 2% OF PERMIT REV 86.02 366.39 834.12 1,500.00 1,133.61 10-1-0124-5504 TRAVEL - MEETINGS/EDUCATION 0.00 0.00 2,132.78 2,000.00 2,000.00 10-1-0124-5801 DUES & SUBSCRIPTIONS 0.00 90.00 0.00 250.00 160.00 10-1-0124-5802 DEMOLITION COSTS 0.00 6,800.00 9,900.00 25,000.00 18,200.00 10-1-0124-5803 REIMBURSE FEES 0.00 0.00 0.00 200.00 200.00 10-1-0124-5804 DEPARTMENTAL SUPPLIES 167.14 472.43 687.17 3,000.00 2,527.57 10-1-0124-5805 STORMWATER / E&S 0.00 3,081.00 1,131.00 10,000.00 6,919.00 10-1-0124-7009 CAPITAL OUTLAY 0.00 25,980.00 0.00 26,000.00 20.00 TOTAL 16,239.79 212,597.43 171,837.36 274,868.00 62,270.57
Page 12 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0126-0000 STREET MAINTENANCE 10-1-0126-1000 SALARIES 22,914.50 250,042.05 231,825.51 305,634.00 55,591.95 10-1-0126-1002 SALARIES - OVERTIME 1,169.59 22,910.27 12,386.07 10,139.00 -12,771.27 10-1-0126-2001 FICA 1,751.71 20,672.38 18,301.42 24,172.00 3,499.62 10-1-0126-2003 RETIREMENT 4,733.16 48,313.96 34,689.60 56,860.00 8,546.04 10-1-0126-2005 MEDICAL PLANS 2,062.54 30,695.19 38,773.12 56,400.00 25,704.81 10-1-0126-2006 GROUP LIFE INSURANCE 332.40 3,393.13 1,232.11 4,000.00 606.87 10-1-0126-2007 DISABILITY INSURANCE 138.97 1,505.01 1,248.74 1,670.00 164.99 10-1-0126-2009 UNEMPLOYMENT INSURANCE 0.00 208.14 47.22 60.00 -148.14 10-1-0126-2010 WORKERS COMPENSATION 591.00 13,351.00 11,327.00 19,230.00 5,879.00 10-1-0126-2012 UNIFORMS 0.00 2,126.89 2,356.27 3,000.00 873.11 10-1-0126-3015 ENGINEERING 0.00 3,995.00 11,773.00 12,000.00 8,005.00 10-1-0126-3016 DOWNTOWN REVIT EXPENSES 0.00 0.00 162,188.31 100,000.00 100,000.00 10-1-0126-5100 ELECTRIC SERVICE(STREETLIGHTS) 7,276.96 79,788.80 88,247.90 88,000.00 8,211.20 10-1-0126-5204 CELLULAR/MOBILE COMMUNICATION 40.00 1,503.81 1,036.29 1,500.00 -80.56 10-1-0126-5309 PROPERTY INSURANCE 0.00 11,433.00 7,612.00 7,612.00 -3,821.00 10-1-0126-5407 STREET MAINTENANCE 14,365.79 254,249.78 250,511.09 814,106.00 57,293.38 10-1-0126-5408 VEHICLE & EQUIP. MAINTENANCE 666.00 17,159.99 12,671.94 35,000.00 16,395.71 10-1-0126-5411 FUEL EXPENSE 1,530.77 16,004.22 17,105.46 30,000.00 13,132.83 10-1-0126-5504 TRAVEL - MEETINGS/EDUCATION 54.87 936.76 1,989.94 2,000.00 1,063.24 10-1-0126-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 638.00 273.00 400.00 -238.00 10-1-0126-5804 DEPARTMENTAL SUPPLIES 2.79 87.86 89,359.38 200.00 112.14 10-1-0126-5805 SAFETY/PROTECTIVE EQUIP. 40.39 2,084.47 1,348.72 2,000.00 -84.47 10-1-0126-5806 NORTHSIDE TRAFFIC 0.00 0.00 2,206,864.91 0.00 0.00 10-1-0126-5899 COVID-19 EXPENSES 0.00 1,349.99 0.00 1,350.00 0.01 10-1-0126-7009 CAPITAL OUTLAY 0.00 172,902.33 390,784.87 398,000.00 13,698.67 10-1-0126-7804 DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 TOTAL 57,671.44 955,352.03 3,593,953.87 1,973,333.00 301,635.13
Page 13 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0132-0000 SOLID WASTE 10-1-0132-1000 SALARIES 8,889.02 105,960.69 104,037.83 116,311.00 10,350.31 10-1-0132-1002 SALARIES - OVERTIME 323.82 7,570.04 7,496.06 7,500.00 -70.04 10-1-0132-2001 FICA 708.20 8,658.44 8,440.81 9,487.00 828.56 10-1-0132-2003 RETIREMENT 1,836.56 19,586.20 15,260.52 21,760.00 2,173.80 10-1-0132-2005 MEDICAL PLANS 1,093.28 12,101.78 14,049.81 24,240.00 12,138.22 10-1-0132-2006 GROUP LIFE INSURANCE 128.98 1,375.52 543.95 1,530.00 154.48 10-1-0132-2007 DISABILITY INSURANCE 54.63 638.61 563.64 650.00 11.39 10-1-0132-2009 UNEMPLOYMENT INSURANCE 0.00 83.32 23.20 30.00 -53.32 10-1-0132-2010 WORKERS COMPENSATION 367.00 6,855.00 6,613.00 8,510.00 1,655.00 10-1-0132-2012 UNIFORMS 0.00 600.00 1,045.96 1,500.00 900.00 10-1-0132-3004 REPAIRS & MAINTENANCE 0.00 7,070.93 10,717.26 10,000.00 2,879.07 10-1-0132-5309 PROPERTY INSURANCE 0.00 4,619.00 1,681.00 1,681.00 -2,938.00 10-1-0132-5408 VEHICLE & EQUIP. MAINTENANCE 714.97 19,928.20 15,900.19 30,000.00 4,250.15 10-1-0132-5411 FUEL EXPENSE 1,835.06 14,033.55 17,026.77 25,000.00 10,966.45 10-1-0132-5412 GROUNDWATER MONITORING 0.00 0.00 0.00 1,000.00 1,000.00 10-1-0132-5413 DEQ ANNUAL FEE 0.00 0.00 1,149.00 1,200.00 1,200.00 10-1-0132-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 75.00 64.00 200.00 125.00 10-1-0132-5804 DEPARTMENTAL SUPPLIES 0.00 0.00 0.00 100.00 100.00 10-1-0132-5805 SAFETY/PROTECTIVE EQUIP. 101.80 296.56 153.79 400.00 103.44 10-1-0132-6000 WASTE COLLECTION FEE 28,015.58 276,645.10 274,083.43 330,000.00 53,354.90 10-1-0132-7000 LANDFILL TIPPING FEES 30,804.80 140,450.00 155,829.20 200,000.00 59,550.00 10-1-0132-7009 CAPITAL OUTLAY 0.00 263,244.00 153,525.00 255,000.00 -8,244.00 TOTAL 74,873.70 889,791.94 788,204.42 1,046,099.00 150,435.41
Page 14 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0133-0000 FLEET MAINTENANCE 10-1-0133-1000 SALARIES 13,609.16 150,893.35 153,712.05 177,529.00 26,635.65 10-1-0133-1002 SALARIES - OVERTIME 0.00 102.23 22.84 1,000.00 897.77 10-1-0133-2001 FICA 1,055.30 11,694.04 11,671.95 13,670.00 1,975.96 10-1-0133-2003 RETIREMENT 2,813.00 28,428.12 23,136.24 33,200.00 4,771.88 10-1-0133-2005 MEDICAL PLANS 815.42 9,819.01 19,378.49 24,240.00 14,420.99 10-1-0133-2006 GROUP LIFE INSURANCE 197.56 1,996.58 827.31 2,340.00 343.42 10-1-0133-2007 DISABILITY INSURANCE 79.71 819.37 813.89 950.00 130.63 10-1-0133-2009 UNEMPLOYMENT INSURANCE 0.00 84.86 24.00 30.00 -54.86 10-1-0133-2010 WORKERS COMPENSATION 196.00 3,381.00 1,992.00 4,960.00 1,579.00 10-1-0133-2012 UNIFORMS 0.00 664.00 1,135.96 1,500.00 836.00 10-1-0133-3004 REPAIRS & MAINTENANCE 0.00 1,620.54 5,386.51 7,000.00 5,324.39 10-1-0133-5100 ELECTRICAL SERVICE 578.14 6,367.96 7,072.27 9,000.00 2,632.04 10-1-0133-5102 HEATING 184.81 3,999.43 3,661.63 5,000.00 1,000.57 10-1-0133-5204 CELLULAR/MOBILE COMMUNICATION 0.00 808.73 967.95 1,200.00 391.27 10-1-0133-5309 PROPERTY INSURANCE 0.00 366.00 1,247.00 1,247.00 881.00 10-1-0133-5408 VEHICLE & EQUIP. MAINTENANCE 1,040.63 13,788.72 11,256.68 15,000.00 806.74 10-1-0133-5411 FUEL EXPENSE 54.71 387.14 444.56 700.00 312.86 10-1-0133-5504 TRAVEL - MEETINGS/EDUCATION 32.63 32.63 0.00 300.00 267.37 10-1-0133-5801 DUES & SUBSCRIPTIONS 0.00 4,054.00 4,054.99 4,500.00 446.00 10-1-0133-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 91.00 91.00 200.00 109.00 10-1-0133-5804 DEPARTMENTAL SUPPLIES 11.97 125.28 130.84 500.00 374.72 10-1-0133-5805 SAFETY/PROTECTIVE EQUIP. 0.00 138.97 576.92 1,000.00 861.03 10-1-0133-5899 COVID-19 EXPENSES 0.00 1,459.99 0.00 1,460.00 0.01 10-1-0133-7009 CAPITAL OUTLAY 0.00 0.00 35,426.46 0.00 0.00 TOTAL 20,669.04 241,122.95 283,031.54 306,526.00 64,943.44
Page 15 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0134-0000 FACILITY MAINTENANCE 10-1-0134-1000 SALARIES 8,540.09 71,624.45 104,093.32 126,498.00 54,873.55 10-1-0134-1002 SALARIES - OVERTIME 0.00 693.28 104.38 500.00 -193.28 10-1-0134-2001 FICA 667.50 5,628.44 7,971.01 9,725.00 4,096.56 10-1-0134-2003 RETIREMENT 1,785.72 13,406.42 16,279.88 23,850.00 10,443.58 10-1-0134-2005 MEDICAL PLANS 1,981.95 15,322.01 14,952.64 24,240.00 8,917.99 10-1-0134-2006 GROUP LIFE INSURANCE 125.40 941.50 484.38 1,680.00 738.50 10-1-0134-2007 DISABILITY INSURANCE 71.10 499.39 611.40 710.00 210.61 10-1-0134-2009 UNEMPLOYMENT INSURANCE 9.15 69.17 23.95 30.00 -39.17 10-1-0134-2010 WORKERS COMPENSATION -18.00 1,741.00 3,972.00 2,490.00 749.00 10-1-0134-2012 UNIFORMS 0.00 434.75 1,225.96 1,500.00 1,065.25 10-1-0134-3004 REPAIRS & MAINTENANCE 2,931.96 14,202.61 16,316.55 15,000.00 783.35 10-1-0134-3015 ENGINEERING 0.00 0.00 0.00 10,000.00 10,000.00 10-1-0134-5100 ELECTRICAL SERVICE 1,162.24 12,966.61 10,030.66 14,000.00 1,033.39 10-1-0134-5102 HEATING 142.70 5,223.72 3,983.37 4,500.00 -723.72 10-1-0134-5309 PROPERTY INSURANCE 0.00 5,192.00 5,260.00 5,260.00 68.00 10-1-0134-5405 CLEANING/JANITORIAL SUPPLIES 0.00 4,338.74 5,436.50 7,500.00 2,701.76 10-1-0134-5408 VEHICLE & EQUIP. MAINTENANCE 0.00 100.09 121.60 600.00 499.91 10-1-0134-5411 FUEL EXPENSE 50.83 377.58 677.03 1,000.00 622.42 10-1-0134-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 0.00 0.00 150.00 150.00 10-1-0134-5805 SAFETY/PROTECTIVE EQUIP. 2.28 467.63 656.11 600.00 132.37 10-1-0134-5899 COVID-19 EXPENSES 0.00 80,617.08 0.00 80,618.00 0.92 10-1-0134-7009 CAPITAL OUTLAY 0.00 27,664.00 0.00 30,175.00 2,511.00 TOTAL 17,452.92 261,510.47 192,200.74 360,626.00 98,641.99
Page 16 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0450-0000 PARKS AND GROUNDS 10-1-0450-1000 SALARIES 12,299.55 147,859.67 156,957.84 208,010.00 60,150.33 10-1-0450-1002 SALARIES - OVERTIME 0.00 0.00 1,009.01 2,000.00 2,000.00 10-1-0450-1004 SALARIES - PART TIME 0.00 0.00 19,866.03 0.00 0.00 10-1-0450-1006 SALARIES - TEMPORARY 770.64 18,930.08 0.00 20,000.00 1,069.92 10-1-0450-2001 FICA 930.03 10,848.33 13,285.79 16,074.00 5,225.67 10-1-0450-2003 RETIREMENT 2,500.74 28,122.32 23,568.38 39,310.00 11,187.68 10-1-0450-2005 MEDICAL PLANS 1,308.77 28,204.99 25,913.08 40,270.00 12,065.01 10-1-0450-2006 GROUP LIFE INSURANCE 175.62 1,975.06 994.29 2,770.00 794.94 10-1-0450-2007 DISABILITY INSURANCE 74.18 910.38 853.07 1,160.00 249.62 10-1-0450-2009 UNEMPLOYMENT INSURANCE 0.00 153.11 30.71 40.00 -113.11 10-1-0450-2010 WORKERS COMPENSATION -4.00 3,475.00 4,596.00 5,860.00 2,385.00 10-1-0450-2012 UNIFORMS 0.00 1,116.45 1,545.97 3,000.00 1,883.55 10-1-0450-3004 REPAIRS & MAINTENANCE 10,152.11 45,832.13 64,642.81 70,000.00 5,066.15 10-1-0450-5100 ELECTRICAL SERVICE 1,036.56 11,841.93 14,133.34 19,000.00 7,158.07 10-1-0450-5204 CELLULAR/MOBILE COMMUNICATION 0.00 523.28 556.30 625.00 101.72 10-1-0450-5309 PROPERTY INSURANCE 0.00 3,457.00 3,179.00 3,179.00 -278.00 10-1-0450-5408 VEHICLE & EQUIP. MAINTENANCE 1,573.77 6,261.22 2,961.95 6,000.00 -934.52 10-1-0450-5411 FUEL EXPENSE 360.79 2,719.75 2,373.24 6,000.00 3,280.25 10-1-0450-5504 TRAVEL - MEETINGS/EDUCATION 0.00 125.28 234.82 500.00 374.72 10-1-0450-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 263.00 0.00 300.00 37.00 10-1-0450-5804 DEPARTMENTAL SUPPLIES 0.00 0.00 11.42 250.00 250.00 10-1-0450-5805 SAFETY/PROTECTIVE EQUIP. 31.44 227.49 258.65 600.00 372.51 10-1-0450-7009 CAPITAL OUTLAY 0.00 12,000.00 22,698.00 154,000.00 142,000.00 TOTAL 31,210.20 324,846.47 359,669.70 598,948.00 254,326.51
Page 17 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0451-0000 LIBRARY 10-1-0451-3004 REPAIRS & MAINTENANCE 141.04 2,175.71 5,796.72 6,000.00 3,824.29 10-1-0451-3005 CLEANING/JANITORIAL SERVICE 0.00 0.00 193.08 0.00 0.00 10-1-0451-5100 ELECTRICAL SERVICE 771.45 9,418.80 9,107.46 14,000.00 4,581.20 10-1-0451-5102 HEATING 85.99 2,463.83 2,454.42 2,000.00 -463.83 TOTAL 998.48 14,058.34 17,551.68 22,000.00 7,941.66
Page 18 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 10-1-0920-0000 COMMUNITY DEVELOPMENT 10-1-0920-5606 REGIONAL PLANNING COMMISSION 0.00 5,812.50 5,812.50 5,813.00 0.50 10-1-0920-5607 REGIONAL AIRPORT 0.00 25,000.00 25,000.00 25,000.00 0.00 10-1-0920-5608 SOUTH HILL CDA 0.00 596,578.00 504,285.00 596,578.00 0.00 10-1-0920-5609 COMMUNITY DEVELOPMENT 500.00 9,942.87 47,578.37 110,000.00 100,057.13 10-1-0920-5610 CDA FACILITIES REPAIRS/MAINTENANCE 0.00 4,262.13 7,129.85 10,000.00 5,737.87 10-1-0920-5611 MECKLENBURG COUNTY PUBLIC LIBRARY 0.00 6,400.00 6,245.00 6,400.00 0.00 10-1-0920-5612 SOUTHSIDE RESCUE SQUAD 0.00 100,000.00 100,000.00 100,300.00 300.00 10-1-0920-5613 CMH CAPITAL CAMPAIGN 0.00 10,000.00 10,000.00 10,000.00 0.00 10-1-0920-5618 LAB BUS 0.00 0.00 21,674.00 21,774.00 21,774.00 10-1-0920-5620 BUSINESS EDUCATION PARTNERSHIP 0.00 4,000.00 4,000.00 4,000.00 0.00 10-1-0920-5622 SOUTH HILL REVITALIZATION 15,000.00 46,004.88 40,451.70 64,000.00 17,995.12 10-1-0920-5623 SOUTHERN VA FOOD HUB 0.00 33,200.00 274.65 33,200.00 0.00 10-1-0920-5624 ADVANCED KNOWLEDGE CENTER 0.00 0.00 6.00 0.00 0.00 10-1-0920-5626 COLONIAL CENTER 0.00 9,500.00 11,434.13 10,000.00 500.00 10-1-0920-5629 ROANOKE RIVER RAILS TO TRAILS 0.00 500.00 500.00 500.00 0.00 10-1-0920-6614 TRANSFER TO WATER/SEWER FUND 0.00 0.00 0.00 633,057.00 633,057.00 TOTAL 15,500.00 851,200.38 784,391.20 1,630,622.00 779,421.62 GENERAL FUND Expenditure Total 548,206.38 7,817,065.36 9,982,339.09 11,270,482.56 2,696,784.75
Page 19 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 30-2-5000-0001 WATER SALES 127,521.73 1,106,770.47 1,293,995.85 1,690,000.00 -583,229.53 30-2-5000-0002 WATER CONNECTION FEES 0.00 8,000.00 7,000.00 2,000.00 6,000.00 30-2-5000-0004 SEWAGE TREATMENT/LACROSSE 3,734.45 75,130.48 45,265.87 40,000.00 35,130.48 30-2-5000-0005 SEWAGE TREATMENT/BRODNAX 1,530.54 24,452.74 19,678.55 15,000.00 9,452.74 30-2-5000-0006 PENALTIES-PAST DUE SALES 6,607.72 6,593.32 57,624.34 40,000.00 -33,406.68 30-2-5000-0007 INTEREST EARNED 683.68 9,500.66 20,551.21 20,000.00 -10,499.34 30-2-5000-0008 WWTP EXPANSION PAYMENT/LACROSSE 1,455.90 16,014.90 16,014.90 17,470.00 -1,455.10 30-2-5000-0009 WWTP EXPANSION PAYMENT/BRODNAX 727.95 8,007.45 8,007.45 8,735.00 -727.55 30-2-5000-0010 SEPTIC TANK HAULERS FEE 8,005.68 61,189.97 66,700.73 60,000.00 1,189.97 30-2-5000-0011 SET UP FEE - BULK WATER 0.00 80.00 360.00 0.00 80.00 30-2-5000-0013 CUT ON / TRANSFER FEES 680.00 10,680.00 31,909.23 35,000.00 -24,320.00 30-2-5000-0016 LEACHATE TREATMENT 75,555.13 638,838.86 573,085.00 300,000.00 338,838.86 30-2-5000-0020 TRANSFER FROM FUND BALANCE 0.00 0.00 0.00 0.00 0.00 30-2-5000-0021 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 633,057.00 -633,057.00 30-2-5000-0022 GO BOND SERIES 2021 0.00 0.00 0.00 2,003,750.00 -2,003,750.00 30-2-5000-0023 NORTHSIDE SEWER BOND 0.00 0.00 0.00 4,009,900.00 -4,009,900.00 30-2-5000-0024 WWTP BOND 0.00 0.00 0.00 1,064,894.00 -1,064,894.00 30-2-5000-0025 MISCELLANEOUS INCOME 0.00 10,321.79 1,621.49 2,000.00 8,321.79 30-2-5000-0028 MISC INCOME (ACCRUAL BASIS) 0.00 550.00 14,398.00 0.00 550.00 30-2-5000-0031 SEWER SALES 97,024.73 883,991.27 1,041,199.80 1,266,000.00 -382,008.73 30-2-5000-0032 SEWER CONNECTION FEES 0.00 16,500.00 12,000.00 3,000.00 13,500.00 30-2-5000-0481 CARES ACT FUNDING 0.00 317,068.83 0.00 317,069.00 -0.17 30-2-5000-0482 COVID-19 MUNICIPAL UTILITY RELIEF 32,122.43 59,130.00 0.00 59,130.00 0.00 WATER & SEWER FUND Revenue Total 355,649.94 3,262,820.74 3,209,412.42 11,587,005.00 -8,324,184.26
Page 20 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 30-1-6000-0000 WATER DISTRIBUTION SYSTEMS 30-1-6000-1000 SALARIES 7,007.86 80,710.76 77,561.97 94,800.00 14,089.24 30-1-6000-1002 SALARIES - OVERTIME 205.65 7,787.83 8,727.12 6,000.00 -1,787.83 30-1-6000-2001 FICA 578.02 7,143.94 6,660.80 7,720.00 576.06 30-1-6000-2003 RETIREMENT 1,445.76 15,529.06 11,844.83 17,650.00 2,120.94 30-1-6000-2005 MEDICAL PLANS 1,060.44 11,687.85 13,471.79 16,130.00 4,442.15 30-1-6000-2006 GROUP LIFE INSURANCE 101.54 1,090.66 367.31 1,240.00 149.34 30-1-6000-2007 DISABILITY INSURANCE 37.32 449.05 373.89 520.00 70.95 30-1-6000-2009 UNEMPLOYMENT INSURANCE 0.00 52.85 16.00 20.00 -32.85 30-1-6000-2010 WORKERS COMPENSATION 1,546.00 2,456.00 2,659.00 2,970.00 514.00 30-1-6000-2012 UNIFORMS 0.00 467.86 1,038.89 2,000.00 1,532.14 30-1-6000-3004 REPAIRS AND MAINTENANCE 515.09 87,481.88 125,844.43 75,000.00 -13,808.88 30-1-6000-3010 CONTRACT/TESTING SERVICES 360.00 4,634.62 4,725.66 6,000.00 1,365.38 30-1-6000-3015 ENGINEERING 0.00 0.00 350.00 1,000.00 1,000.00 30-1-6000-5100 ELECTRICAL SERVICE 317.89 2,480.04 1,499.65 3,500.00 1,019.96 30-1-6000-5204 CELLULAR/MOBILE COMMUNICATION 0.00 1,600.68 556.30 1,000.00 -600.68 30-1-6000-5309 PROPERTY INSURANCE 0.00 5,113.00 2,254.00 2,300.00 -2,813.00 30-1-6000-5408 VEHICLE & EQUIP. MAINTENANCE 0.00 723.21 1,154.62 2,500.00 1,741.79 30-1-6000-5411 FUEL EXPENSE 320.04 3,243.31 2,553.78 4,000.00 756.69 30-1-6000-5413 VA DEPT OF HEALTH FEES 0.00 7,711.30 7,711.30 8,000.00 288.70 30-1-6000-5504 TRAVEL - MEETINGS/EDUCATION 0.00 2,100.23 2,009.00 1,500.00 -600.23 30-1-6000-5700 WATER TANK MAINTENANCE 0.00 1,142.00 0.00 10,000.00 8,858.00 30-1-6000-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 219.00 0.00 200.00 -19.00 30-1-6000-5804 DEPARTMENTAL SUPPLIES 0.00 8.48 0.00 200.00 191.52 30-1-6000-5805 SAFETY/PROTECTIVE EQUIP. 0.00 300.00 324.30 300.00 0.00 30-1-6000-5807 NORTHSIDE INFRASTRUCTURE 0.00 11,060.00 0.00 2,000,000.00 1,988,940.00 30-1-6000-5898 COVID-19 MUNICIPAL UTILITY RELIEF PROGRA 587.22 27,486.63 0.00 59,130.00 31,643.37 30-1-6000-5899 COVID-19 EXPENSES 0.00 71,383.20 0.00 71,383.00 -0.20 30-1-6000-7008 LAND/EASEMENT ACQUISTION 0.00 27.00 0.00 1,000.00 973.00 30-1-6000-7009 CAPITAL OUTLAY 4,272.21 76,183.93 266,802.47 84,800.00 5,586.07 30-1-6000-7050 WATER PURCHASES - RRSA 86,562.14 924,962.56 999,236.25 1,329,000.00 404,037.44 30-1-6000-7804 DEBT SERVICE 0.00 123,672.81 127,107.09 292,194.00 168,521.19 30-1-6000-7805 BOND ISSUANCE COSTS 0.00 0.00 0.00 3,750.00 3,750.00 30-1-6040-8600 TRANSFER TO OTHER FUNDS 5,402.00 59,134.00 58,176.00 63,000.00 3,866.00 TOTAL 110,319.18 1,538,043.74 1,723,026.45 4,168,807.00 2,626,371.26
Page 21 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 30-1-6050-0000 SEWER COLLECTION SYSTEM 30-1-6050-1000 SALARIES 7,007.77 80,710.00 77,561.01 94,800.00 14,090.00 30-1-6050-1002 SALARIES - OVERTIME 205.60 7,787.48 8,726.76 6,000.00 -1,787.48 30-1-6050-2001 FICA 577.93 7,143.07 6,660.37 7,720.00 576.93 30-1-6050-2003 RETIREMENT 1,445.72 15,522.52 11,844.49 17,650.00 2,127.48 30-1-6050-2005 MEDICAL PLANS 1,060.44 11,687.85 13,560.01 16,130.00 4,442.15 30-1-6050-2006 GROUP LIFE INSURANCE 101.50 1,089.92 478.17 1,240.00 150.08 30-1-6050-2007 DISABILITY INSURANCE 46.89 550.92 475.12 520.00 -30.92 30-1-6050-2009 UNEMPLOYMENT INSURANCE 0.00 52.75 16.00 20.00 -32.75 30-1-6050-2010 WORKERS COMPENSATION -248.00 661.00 3,265.00 1,340.00 679.00 30-1-6050-2012 UNIFORMS 0.00 400.00 967.20 2,000.00 1,600.00 30-1-6050-3004 REPAIRS & MAINTENANCE 3,809.42 49,188.07 72,344.42 85,000.00 35,779.93 30-1-6050-3015 ENGINEERING 0.00 2,022.20 270.00 3,000.00 977.80 30-1-6050-5100 ELECTRICAL SERVICE 4,321.79 27,845.54 21,012.43 30,000.00 2,154.46 30-1-6050-5309 PROPERTY INSURANCE 0.00 4,476.00 752.00 760.00 -3,716.00 30-1-6050-5408 VEHICLES & EQUIP. MAINTENANCE 4.41 8,248.56 1,025.79 5,000.00 -3,449.20 30-1-6050-5411 FUEL EXPENSE 779.86 8,221.74 4,038.55 5,000.00 -3,221.74 30-1-6050-5504 TRAVEL - MEETINGS/EDUCATION 0.00 71.07 341.38 300.00 228.93 30-1-6050-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 64.00 0.00 200.00 136.00 30-1-6050-5804 DEPARTMENTAL SUPPLIES 0.00 0.00 0.00 100.00 100.00 30-1-6050-5805 SAFETY/PROTECTIVE EQUIP. 0.00 129.39 294.68 300.00 170.61 30-1-6050-5806 NORTHSIDE SEWER PROJECT 0.00 61,966.46 23,710.00 4,000,000.00 3,938,033.54 30-1-6050-5899 COVID-19 EXPENSES 0.00 202,836.78 0.00 202,837.00 0.22 30-1-6050-7009 CAPITAL OUTLAY 27,349.11 342,047.40 455,569.88 441,920.00 99,872.60 30-1-6050-7804 DEBT SERVICE 0.00 26,488.44 27,162.91 471,383.00 444,894.56 30-1-6050-7805 BOND ISSUANCE COSTS 0.00 0.00 0.00 9,900.00 9,900.00 30-1-6940-8600 TRANSFER TO OTHER FUNDS 5,402.00 59,134.00 58,176.00 63,000.00 3,866.00 TOTAL 51,864.44 918,345.16 788,252.17 5,466,120.00 4,547,542.20
Page 22 of 23 Income/Expense Report May 2021
Account Id Account Description Current Month YTD Prior YTD Budget Balance 30-1-7000-0000 WASTEWATER TREATMENT PLANT 30-1-7000-1000 SALARIES 14,016.72 165,902.52 170,526.26 186,000.00 20,097.48 30-1-7000-1002 SALARIES - OVERTIME 722.99 9,657.42 343.01 4,000.00 -5,657.42 30-1-7000-1004 SALARIES - PART TIME 0.00 1,491.80 3,861.63 0.00 -1,491.80 30-1-7000-2001 FICA 1,085.16 12,723.17 12,579.66 14,540.00 1,816.83 30-1-7000-2003 RETIREMENT 2,897.24 31,179.84 24,092.56 35,490.00 4,310.16 30-1-7000-2005 MEDICAL PLANS 1,451.73 18,051.56 19,901.58 24,240.00 6,188.44 30-1-7000-2006 GROUP LIFE INSURANCE 203.48 2,189.78 859.28 2,500.00 310.22 30-1-7000-2007 DISABILITY INSURANCE 81.86 964.17 854.02 1,010.00 45.83 30-1-7000-2009 UNEMPLOYMENT INSURANCE 0.00 85.63 38.42 30.00 -55.63 30-1-7000-2010 WORKERS COMPENSATION -884.00 1,895.00 0.00 5,810.00 3,915.00 30-1-7000-2012 UNIFORMS 0.00 600.00 706.50 1,500.00 900.00 30-1-7000-3004 REPAIRS & MAINTENANCE 5,602.38 74,688.70 121,272.44 140,000.00 45,950.01 30-1-7000-3010 CONTRACT/TESTING SERVICES 5,381.60 21,070.33 18,343.92 25,000.00 3,929.67 30-1-7000-3012 LEGAL EXPENSES 0.00 2,575.00 0.00 5,000.00 2,425.00 30-1-7000-3015 ENGINEERING 0.00 19,101.00 6,556.00 40,000.00 20,899.00 30-1-7000-5100 ELECTRICAL SERVICE 9,913.36 96,638.43 122,356.51 140,000.00 43,361.57 30-1-7000-5203 TELEPHONE 169.37 1,717.34 1,683.48 2,200.00 482.66 30-1-7000-5204 CELLULAR/MOBILE COMMUNICATION 70.00 736.05 699.95 1,200.00 463.95 30-1-7000-5309 PROPERTY INSURANCE 0.00 11,985.00 16,947.00 16,947.00 4,962.00 30-1-7000-5405 CLEANING & JANITORIAL 0.00 252.23 82.73 500.00 247.77 30-1-7000-5408 VEHICLE & EQUIP. MAINTENANCE 3.59 3,290.12 1,703.50 5,000.00 1,673.88 30-1-7000-5411 FUEL EXPENSE 122.04 3,903.98 5,324.18 10,000.00 6,096.02 30-1-7000-5413 DEQ FEES 0.00 10,069.00 9,984.00 10,000.00 -69.00 30-1-7000-5415 CHEMICALS 3,312.00 9,936.00 19,872.00 20,000.00 10,064.00 30-1-7000-5416 LAB SUPPLIES 2,681.71 5,301.90 7,867.87 7,500.00 2,198.10 30-1-7000-5419 DISPOSAL EXPENSE 6,448.17 42,220.25 53,783.60 66,000.00 23,779.75 30-1-7000-5504 TRAVEL - MEETINGS/EDUCATION 0.00 582.88 4,547.35 6,000.00 5,417.12 30-1-7000-5803 HEPATITIS SHOTS/DRUG TEST/DMV 0.00 241.00 49.00 200.00 -41.00 30-1-7000-5804 DEPARTMENTAL SUPPLIES 28.93 653.68 680.64 2,000.00 1,346.32 30-1-7000-5805 SAFETY/PROTECTIVE EQUIP. 0.00 1,172.78 181.33 1,000.00 -172.78 30-1-7000-5899 COVID-19 EXPENSES 0.00 42,848.85 0.00 42,849.00 0.15 30-1-7000-7009 CAPITAL OUTLAY 0.00 419,632.61 106,165.53 1,073,544.00 24,869.76 30-1-7000-7804 DEBT SERVICE 0.00 0.00 0.00 60,668.00 60,668.00 30-1-7000-7805 BOND ISSUANCE COSTS 0.00 0.00 0.00 1,350.00 1,350.00 TOTAL 53,308.33 1,013,358.02 731,863.95 1,952,078.00 290,281.06 WATER & SEWER FUND Expenditure Total 215,491.95 3,469,746.92 3,243,142.57 11,587,005.00 7,464,194.52
Page 23 of 23
Police Report Police Report May 2021
Activity: May 21 Apr 21 May 20
· Traffic Stops 144 115 68 · Traffic Summons Issued 122 84 39 · DUI Arrests 4 1 3 · Reportable/Non-Reportable Vehicle Crashes 17 22 29
Criminal Reports:
o Larcenies Reported 12 20 8 o Larcenies Cleared 8 5 5
o Assaults Reported 7 4 4 o Assaults Cleared 7 4 4
o Break Ins Reported 0 0 1 o Break Ins Cleared 0 0 0
o Rapes Reported 0 0 0 o Rapes Cleared 0 0 0
o Robberies (Attempts) Reported 0 0 0 o Robberies Cleared 0 0 0
o Arsons Reported 0 0 0 o Arsons Cleared 0 0 0
o Other Reportable Offenses 20 18 27 o All Other Reportable Offenses Cleared 19 9 17
Calls for Service: May 21 Apr 21 May 20
· Alarms 13 11 17 · Animal Complaints 11 15 17 · Disturbance Calls 40 28 35 · Domestic Disturbances (Delete) 0 0 0 · Police Escorts Business/Funeral 6 9 38 · 911 Hang Up Calls/Open Lines 31 27 26 · Vehicle Unlockings 45 0 10 · Vandalisms 2 2 2 · All Other Calls for Service 618 965 631 · Total Calls for Service 789 1057 776 · Property Reported Stolen $2816 $138094 $4199 · Property Recovered $1064 $133685 $3837
Miscellaneous:
· Court 25 8 0 · Training Hours 140 48 68 · Warrants Issued/Served 24 23 35 · Inoperative Vehicles Tagged 19 7 7 · Inoperative Vehicles Tagged YTD 32 13 66
Administrative News
Tyler Spillane was hired in May. Officer Spillane was previously a Law Enforcement Officer until September 2019. His requirement through DCJS was to obtain 40 hours Law Enforcement In-Service by June 2021. He has completed these required hours. He has also obtained his Radar/Lidar Certification. He is in Field Training currently.
Officer Amanda Parker completed 40 hours CIT training in Clarksville.
The following Officers instructed at the Training Academy:
Sgt. Chris Parrott – Defensive Driving Practical
Officer Ethan Atkinson – Defensive Tactics
Detective Carie Watters – Officer Survival
Sgt. Mike Peebles – Officer Survival
All Officers completed Spring Qualifications at the department firing range. Training was also received in the Use of Less Lethal Force, including the use of Taser, Pepper Spray, and Baton.
Aaron Petrie has accepted employment as a Law Enforcement Officer. He will be sworn in June 7th, attend Orientation at the Academy, and begin Basic Law Enforcement training June 15th. Agenda Item A
To: Mayor and Town Council From: Director of Municipal Services Date: June 14, 2021 Re: Municipal Services Projects
- The scheduled repaving of streets occurred during May. The streets have not been striped yet, but it should occur soon. - The crews continue to patch where water and sewer repairs have been made. - Park crews continue to cut grass in the two cemeteries, Centennial Park, and the softball and baseball fields. This crew also set up and removed the fencing and tents for the concert at the amphitheater. - Thanks to the Dominion Power crews, a local electrician, and the facilities crew for reinstalling the electric system at the amphitheater before the first Concert in the Park in May. The event at the amphitheater went off without any issues, and a good time was had by all. - As no bids were received on the engineered work, the Town will have to readvertise for the improvements on the rear entrance to the Town Hall.
This item is for Council information only. No action is required. Code Compliance Report
Town Council Meeting
June 14, 2021
A. Monthly Report
B. Dilapidated Properties
C. Code Inspector Activity Report
PERMIT AND INSPECTION REPORT FOR : May 2021
INSPECTIONS PERMITS FEES BUILDING 13 5 $908.80
MECHANICAL 4 4 $201.41
PLUMBING 6 1 $49.98
ELECTRICAL 7 3 $119.39
FIRE PROT 0 0 $0.00
SIGN 0 0 $0.00
LAND DIST 0 0 $0.00
TOTALS 30 13 $1,279.58
RECAP OF EXEMPT PERMITS:
TYPE OF PERMIT $ THIS MONTH $ YTD
UEZ $0.00 $0.00
REHAB $0.00 $0.00
GENERAL $0.00 $389.22
WORK VALUE $191,981.00 $2,805,033.88
FYTD Fees $25,897.50 $6,209,153.92 NEW BUSINESSES IN TOWN OF SOUTH HILL 5/1/2021 – 5/31/2021
Southside Orthodontics – 604 N. Thomas Street – Orthodontics Purple Lotus Treasures – 935 W. Atlantic Street – Flea Market Vendor BlackGold.Co – 1050 Plank Road – Online Sales Tee Beauty Boutique – 1328 Goodes Ferry Road – Retail Sales Blings and Things by Kay Inc – 734 Marrow Street – Online Sales
Agenda Item B
To: Mayor and Town Council From: Code Compliance Official/Code Inspector Date: June 14, 2021 Re: Dilapidated Properties
Status of dilapidated properties:
1. 211 East Atlantic Street – (P. Duffer) Painting windows and still scraping paint. To be completed by December 30, 2019. Summons obtained for March 2, 2020. Court set deadline of August 2, 2020 to complete. With approval of Commonwealth Attorney’s Office, deadline to be extended to match Governor’s Executive Order Fifty-Three for coronavirus. Extension letter sent. Completion date October 2, 2020. Spoke with Mr. Duffer on June 6, 2020 about reminder of deadline dates. On October 5, 2020 Mr. Duffer stipulated in General District Court that evidence against him in reference to his charge of violating the Virginia Maintenance Code was sufficient for a finding of guilt. The Judge deferred judgement for six months to allow Mr. Duffer to work on his two properties at 400 and 402 Goodes Ferry Road.
2. 400 Goodes Ferry Road – (P. Duffer) Received plan of action. Will start January 2020. Court set deadline of August 2, 2020 to show significant progress. With approval of Commonwealth Attorney’s Office deadline to be extended to match Governor’s Executive Order Fifty-Three for coronavirus. Extension letter sent to show significant progress by October 2, 2020. On October 5, 2020 Mr. Duffer stipulated in General District Court that evidence against him in reference to his charge of violating the Virginia Maintenance Code was sufficient for a finding of guilt. The Judge deferred judgement for six months to allow Mr. Duffer to work on his two properties at 400 and 402 Goodes Ferry Road. As of March 3, 2021 Mr. Duffer has asked for an extension due to weather not permitting him to paint. After a consultation with the Commonwealth Attorney a new deadline of June 30, 2021 was set.
3. 402 Goodes Ferry Road – (P. Duffer) Received plan of action. Will start April 1, 2020. Extension until June 30, 2020. Work not started. On October 5, 2020 Mr. Duffer stipulated in General District Court that evidence against him in reference to his charge of violating the Virginia Maintenance Code was sufficient for a finding of guilt. The Judge deferred judgement for six months to allow Mr. Duffer to work on his two properties at 400 and 402 Goodes Ferry Road. As of November 24, 2020 painting has started. As of March 3, 2021 Mr. Duffer has asked for an extension due to weather not permitting him to paint. After a consultation with the Commonwealth Attorney a new deadline of June 30, 2021 was set.
4. 315 West Danville Street – Building posted as unsafe on March 26, 2020. Deadline for sale or plans for repair/demolition 4:00 PM on June 30, 2020. As of July 9, 2020, building being sold. Final Violation notice sent October 9, 2020. Town to solicit for bids for demolition. Change of ownership to Paul Duffer. Notice sent to owner to obtain structural engineers report for repair and restoring to prevent collapse. Deadline for this is December 7, 2020. As of February 20, 2021 the structural engineer has inspected the structure. The Code Compliance Official is waiting for the report.
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5. 212 North Mecklenburg Avenue – (C. Crowder) First Correction Notice sent October 2, 2019. Mrs. Marron seeking buyer and talking with contractors. As of May 26, 2020, Charles Crowder is in negotiations for repair of structure for offices. Violation Notice sent. Has until August 14, 2020 to respond. Extension granted until September 15, 2020 to obtain contractor. As of September 22, 2020, a corporation is being formed to buy property from the Crowder family by Charles Crowder and his partners in order to obtain loan for renovations. As of February 17, 2021 Mr. Crowder is getting estimates to begin roof repair. As of March 30, 2021 the next steps are to start renovation on (1) porch repair (2) roof replacement (3) heating and air and (4) exterior sanding and painting. Contractors have been contacted. As of April 15, 2021 the porch repairs are underway.
6. 211 Bryan Street – (J. Robinson) First letter unclaimed. Second letter sent February 26, 2020. August 10, 2020 completion date. Porch and porch roof collapsing. Brick veneer wall collapsing and roof needs repair. Extension letter sent. Completion date October 9, 2020. Notice of Violation to be sent in November 2020. Violation notice sent October 28, 2020. As of November 11, 2020 the owner is looking for a contractor. As of January 7, 2021 owner has a February start date. As of March 30, 2021 the work has started. The projected completion date is September 2021.
7. 112 East Atlantic Street – (W. Robbins) Notice sent March 12, 2020. 30 days to respond. First notice returned; listed owner deceased. Attempting to contact heirs. Second notice sent. Has until June 8, 2020 to respond. Have spoken to owner via phone. Working with Business Development to sell property. Repair rotting woodwork, paint, and clean lot. Second Correction Notice sent. Has until August 14, 2020 to respond. Violation Notice sent August 20, 2020. Has until September 20, 2020 to respond. No response to Violation Notice. Final notice sent December 17, 2020. 30 days to respond. As of January 20, 2021 no response has been received. As of February 25, 2021 this office is attempting to set a meeting with Mr. Robbins. Bids are being received for demolition.
8. 403 North Mecklenburg Avenue – (W. Wills) Correction Notice sent March 18, 2020. 30 days to respond. December 31, 2020 projected completion date. Repair woodwork and paint. Repair porch roof and paint foundation. As of January 13, 2021 new projected completion date is April 30, 2021. As of May 25, 2021 work is 80% complete.
9. 419 East Atlantic Street – (T. Stanley) Correction Notice sent. August 31, 2020 completion date set. Extension letter sent. Completion date October 31, 2020. Repair all rotting woodwork and paint. Repair or demolish garage. Remove overgrowth. As of November 24, 2020 all overgrowth has been removed and painting has started. February 28, 2021 completion date weather permitting. As of March 24, 2021 due to inclement weather and ice storm damage the deadline date is extended to April 22, 2021. As of April 29, 2021 the work is completed on the house. 30 day extension until May 29, 2021 to complete work on garage.
10. 456 Old Hwy 58 – (W. Thomas) Correction Notice sent. Has until June 8, 2020 to respond. Second notice sent. Has until July 9, 2020 to respond. Heirs found. First letter to be resent with an adjustment of deadline to respond. Repair roof. Repair rot and paint. Remove overgrowth. September 1, 2020 deadline to respond with plan of action. As of September 10, 2020, the attorney is still trying to resolve issues with heirs to property. As of November 24, 2020 the lot has been cut and the overgrowth removed. As of January 21, 2021 the attorney is still working on resolving issues with the heirs. As of May 20, 2021 a second Correction Notice was sent with 30 days to respond.
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11. 506 Moseley Lane – (F. Holden) Correction Notice sent. Has until June 20, 2020 to respond. Second notice sent. Has until July 25, 2020 to respond. Repair roof, rotting woodwork and paint. Has until August 13, 2020 to obtain demolition contractor and notify Code Compliance Office. No contractor as of August 25, 2020. Looking for one she can afford. No contractor as of December 16, 2020. Violation Notice to be sent in March 2021. Violation notice sent March 4, 2021. 30 days to respond. No response. Final violation notice sent April 13, 2021. 30 days to respond. As of May 19, 2021 Barker Construction was contacted by the owner for demolition.
12. 617 West Danville Street – (S. Lee) July 20, 2020 projected completion date. Remove overgrowth and paint trim. Repair gutters. Deadline extended to August 20, 2020 at owner’s request. Overgrowth removed August 18, 2020. On September 24, 2020 Mr. Lee was arranging for contractor to complete work. Extension granted due to illness. As of March 24, 2021 Mr. Lee has been provided with a list of contractors to repair awning.
13. 1214 Plank Road – (L. G. Soccer Association, Inc.) Correction Notice sent July 7, 2020. Repair rot, front porch foundation, paint, repair porch and main structure rooves, secure structure, remove debris from front porch, cut grass and remove overgrowth from structure. 30 days to respond. Association working on possible legal issues to arrange for abatement of structure as of August 25, 2020. As of September 10, 2020, the L.G.S.A. is checking with contractors for price of repairing structure. As of October 30, 2020 the owners are making arrangements to demolish the structure. Met with LGSA board on March 30, 2021. All members present agreed that house and outbuildings should be demolished. Charles Butts handling legal issues.
14. 112 Raleigh Avenue – (J. House) Correction Notice sent July 23, 2020. Repair and paint fascia. Replace or remove fallen gutters, paint woodwork, repair siding, and remove overgrowth. 30 days to respond. Incorrect mailing address. Notice resent on September 2, 2020. Has 30 days to respond. Notice returned unclaimed October 6, 2020. Attempts to make contact with the owner are ongoing. As of January 5, 2021, contact has been made with the family. They have 30 days to respond. As of February 1, 2021 this office is attempting to schedule a meeting with the family members at house. A meeting is scheduled for March 31, 2021. As of April 22, 2021 the house has been sold. Will make contact with new owner. As of May 24, 2021 contact was made with new owner. Waiting for closing.
15. Corner of Circle Drive and Ogburn Street – No address – (K. Nemeth) Repair roof where needed, repair fascia, secure windows and entry points and remove overgrowth. Projected completion date is January 31, 2021. As of January 7, 2021 repairs are underway. As of February 25, 2021 work is progressing. As of March 15, 2021 the new roof is complete. Fascia with rake board is repaired. As of May 18, 2021 the completion time has been extended due to injury.
16. 202 Windsor Street – (D. Helms) Correction Notice sent September 16, 2020. Repair and paint fascia, repair porch ceiling and paint front porch columns. 30 days to respond. Projected completion date is August 31, 2021.
17. 901 Goodes Ferry Road – (D. Trujillo) Replace rotted siding and paint, paint roof, repair fascia and rake boards, paint door and window woodwork and paint rear chimney. Correction notice sent January 7, 2021. 30 days to respond. No response as of February 25, 2021. Correction notice resent March 3, 2021 via certified and regular mail. As of April 5, 2021 contact has been made with owner. As of May 19, 2021 a second Correction Notice was sent with 30 days to respond.
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18. 1143 West Danville Street – (M. Shearin) Repair rot in fascia and rake boards and paint, paint windows, repair roof, and cut overgrowth away from house. Correction notice sent January 7, 2021. 30 days to respond. No response as of February 25, 2021. Second correction notice sent March 11, 2021. No response as of April 28, 2021. As of May 19, 2021 a Violation Notice was sent with 30 days to respond.
19. 113 East Pine Lane – (Windy Hills Property) Repair and paint rotting woodwork, repair windows and repaint masonry previously painted. Correction notice sent January 19, 2021. 30 days to respond. Owner to call office as of February 25, 2021. As of March 8, 2021 repairs are underway.
20. 115 East Pine Lane – (Windy Hills Property) Repaint gravel stop, paint masonry previously painted, repair rotting fascia and paint, and repair water damage to masonry. Correction notice sent on January 19, 2021. 30 days to respond. Owner to call office as of February 25, 2021. As of March 8, 2021 repairs are underway.
21. 119 East Pine Lane – (Windy Hills Property) Replace and paint rotting woodwork. Paint masonry previously painted. Correction notice sent January 19, 2021. 30 days to respond. Owner to call office as of February 25, 2021. As of March 8, 2021 repairs are underway.
22. 1287 West Danville Street – (R. Thomas) Repair rooves, chimneys, rotted woodwork, and foundation masonry. Paint all woodwork. Replace broken windows and remove all collapsed or dilapidated buildings. Correction notice sent March 9, 2021. 30 days to respond. As of April 14, 2021 the owner is seeking contractors for demolition.
23. 416 Fairview Avenue – (R. & A. Soyars) Remove overgrowth from house. Remove or repair carport. Remove or repair outbuildings (collapsed). Remove trash and debris from yard. Correction notice sent March 23, 2021. 30 days to respond. No response. Correction notice resent via regular and certified mail on April 14, 2021. As of April 20, 2021 contact has been made with owner. Yard clean up has begun. Owner is making arrangements for removal of out buildings.
24. 704 Robertson Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
25. 705 Robertson Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
26. 703 Robertson Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
27. 706 Robertson Street – (S. Allen) Fascia repair and paint, rake board repair and paint, window repair and paint.
28. 103 West Third Street – (S. Allen) Fascia repair and paint, rake board repair and paint, window repair and paint.
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29. 101 West Third Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
30. 101 East Third Street – (S. Allen) Roof Replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
31. 103 East Third Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete. Projected completion date is July 15, 2021.
32. 110 East Third Street – (S. Allen) Roof replacement, siding replace or paint, rake board repair and paint, fascia repair and paint, window repair and paint, door repair and paint. As of September 16, 2020, roof and fascia work is complete.
33. 109 East Third Street - (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete. Projected completion date is June 15, 2021.
34. 706 Brooke Avenue – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
35. 704 Brooke Avenue – (S. Allen) Fascia repair and paint, rake board repair and paint, window repair and paint.
36. 702 Brooke Avenue – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint. As of March 30, 2021, roof replacement is complete.
37. 108 and 110 East Second Street – (S. Allen) Roof replacement, fascia repair and paint, rake board repair and paint, window repair and paint, door repair and paint, siding replace or paint. As of March 30, 2021, roof replacement is complete.
38. 106 East Second Street – (S. Allen) Fascia repair and paint, rake board repair and paint, window repair and paint, siding replace or paint, door repair and paint.
39. 117 Clay Street – (L. Cooke) Repair roof, repair fascia and fascia covering, repair or replace rotted windows, repair or replace rotted boards on porch and remove trash and overgrowth from structure and lot. Secure structure from unlawful entry. As of April 8, 2021 a correction notice was sent. 30 days to respond. As of May 19, 2021 no response. Second Correction Notice sent with 30 days to respond.
40. 101 West Second Street – (S. Soyars) Repair fascia and rake boards, repair windows and door jams, and repair gutters. Repair carport roof, paint rear siding and remove or trim overgrowth from house and yard. As of April 15, 2021 correction notice sent. 30 days to respond. As of May 19, 2021 no response. Second Correction Notice sent with 30 days to respond.
41. 212 Windsor Street – (B. Jeffries) Remove overgrowth, remove trash and debris from yard, and repair roof. Repair porch, paint window trim and shutters. Repair and paint fascia. As of April 21, 2021 correction notice sent. 30 days to respond.
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42. 326 West Atlantic Street – (W. Hines) Rear portion of roof collapsed. Replace and paint siding, fascia, rake boards, door and window woodwork. Remove debris and overgrowth from lot and building. Correction notice sent May 26, 2021 with 30 days to respond.
This item is for Council information only. No action is required.
Page 6 of 6
Completed Dilapidated Properties Program Start Date: 4-16-2016
Address Owner Notes
412 South Hill Ave Twanda Feggins Walker House removed/Lot cleared
207 N. Mecklenburg Ave Debra Jeffries House removed/Lot cleared
304 N. Lunenburg Ave Charles Crowder/Joanne Bacon Singlewide removed/Lot cleared
115 Coleman Lane Stanley T Baskerville House removed/Lot cleared
215 Dortch Lane Roger & Patsy Poythress House painted
1109 Halifax St Ola M Holmes Life Est House removed/Lot cleared
1108 Halifax St Earnestine Hart House removed/Lot cleared
209 E. Atlantic St Judith Stanley House painted
106 N. Matthews St W O Hines House removed/Lot cleared
635 W. Virginia St G Rowley & Mary E Ferguson House removed/Lot cleared
510 Ridgewood Ave Allen Lambert & Others House repaired/Lot cleaned
103 E. Third St Sam Allen House repaired
802 W. Atlantic St William Wills House repaired
505 E. Atlantic St Virginia Triplette Lot cleaned
205 E. Atlantic St Judith Stanley House painted
209 E. Atlantic St Judith Stanley House repaired/ painted
132 Bedford St Jose Martinez House removed
1106 Goodes Ferry David Williams Lot cleaned
1228 Halifax St Ronald Valentine Singlewide removed
111 S. Mecklenburg Ave Gwendolyn Williams Work completed
307 Moseley Ln Jeremiah Perry Lot cleaned
Page 1 of 3 Completed Dilapidated Properties Program Start Date: 4-16-2016
513 N. Mecklenburg Ave Melvin Crutchfield House painted
110 S. Main St George Brown Building removed
114 N. Matthews St Herbert Newman Building removed
515 Meadow St Timothy Cooke Work complete
305 Windsor St Herman Connell House removed
1200 Halifax St Dorothy Talley House removed
103 W. Third St Sam Allen House repaired
101 W. Third St Sam Allen House repaired
128 S. Mecklenburg Ave Jimmy Martin Building repaired
132 Bedford St Jose Martinez Garage repaired
122 Clay St GTC Properties Lot cleaned and cut
302 West High St Elleana Fielding Lot cleaned and cut
935 West Atlantic St Shirley Williams Property cleaned
115 Clay Street Walter McClenney Property cleaned
660 Lombardy Street Joe Cappaert Singlewide removed
117 Clay Street Larry Cook Lot cleaned
507 Moseley Lane Leroy Cook Lot cleaned
923 West Atlantic Street Tammy Ochodnicky House repaired
510 Moseley Lane Barry Ashworth Lot cleaned
609 West Danville Street Charles Lynn Building painted
227 Circle Drive Circle Drive LLC House removed
Page 2 of 3 Completed Dilapidated Properties Program Start Date: 4-16-2016
154 Buena Vista Circle Daniel Hightower House repaired
422 East Atlantic Street Kenneth Evans Overgrowth removed
806 West Virginia Street Kuy Kelly House removed
210 Park Lane Jon Taylor House painted
112 Center Lane Alex Graham Building painted
418 Old Highway Fifty-eight Willie Smith House removed
911 East Atlantic Street Bobby Shah Lot cleaned
930 West Danville Delores Taylor House removed
932 West Danville Street Barbara Jefferson House removed
906 Plank Road Ivory Joyner House painted
118 South Lunenburg Avenue Loretta Avent Building repaired and painted
208 Pennington Street Brent Richey Repairs complete
114 C Clay Street Michael Robinson Trailer removed
1179 Country Lane Alfred Bracey House removed
201 East Atlantic Francis Clark House painted
Page 3 of 3 Agenda Item C
To: Mayor and Town Council From: J.T. Velvin Date: June 1, 2021 Re: Code Inspector Activity Report
· Met with resident at 1006 West Atlantic Street about grass complaint. · Met with Sam Allen to establish work schedule for his properties. · Located thirty-three inoperable vehicles for tagging and submitted to Police Department. · Met with Jamie Smiley in reference to bid for 112 East Atlantic Street. · Spoke with the property owner of 805 Roanoke Avenue in reference to tall grass complaint. · Spoke with property owners of 302 West High Street and 112 Raleigh Street in reference to tall grass complaints. · Met with the property owner of 400 and 402 Goodes Ferry Road in reference to approaching deadline. · Handled trash container complaint Windsor Street. · Met with property owner at 1121 Halifax Street in reference to inoperable vehicles. · Had multiple contacts with Bill Robbins in reference to trying to set a meeting at 112 East Atlantic Street. · Spoke with D.S. Vaughan in reference to demolition bid for 112 East Atlantic Street. · Spoke with the property manager at 800 Goodes Ferry Road about high grass. · Spoke with the following automobile repair garage owners about inoperable vehicles on their lots: Ezell Automotive Late Night Customs Baskerville Automotive B and T Automotive Southside Automotive Southside Collision Brown’s Towing Tatum’s Body Shop Lucky Seven’s Service Center Morris Automotive · Monitored all Item-B properties for progress with one property added. · Six Correction Notices sent out. · One Violation Notice sent out. · Fifteen notices to cut grass sent out. · Three inoperable vehicles towed by Code Compliance Office. · Three off premise signs removed. · One inoperable car letter sent out. · Thirty inoperable cars posted for removal from commercial properties.
This item is for Council information only. No action is required. Agenda Item A
To: Mayor and Town Council From: Business Development Manager Date: June 14, 2021 Re: Monthly Update
· We continue the push of recruiting businesses in the downtown and the former Gordmans location. · I continued working with the Southside Planning District Commission and the appointed committee on the review of Mecklenburg County Small Business Recovery Assistance applications and approvals. To date 37 businesses have been approved, a total of $243,604.88, and our pipeline remains healthy. · Continued ongoing meetings with the Department of Housing and Community Development on the Rural Community Development Initiative (RCDI) program for South Hill. · The concrete pad for the new LOVE sign has been poured and we are waiting on the contractor to install. · Mecklenburg County Economic Development, the Virginia Economic Development Partnership, and I have met with several industries to discuss ongoing challenges as we move forward out of the pandemic. Talent recruitment has been one of the largest concerns amongst plant managers. We have begun working with Workforce Development on a plan of action to help. As of now, we are in the process of planning a large job fair toward the end of the summer to hopefully help fill some of the vacant positions with South Hill employers. · We are continuing our efforts with investors to fulfill the housing need in the community. We have seen a piqued interest in the last few months and continue working with local real estate brokers to identify ideal locations.
This item is for Council information only. No action is required.
Agenda Item A
To: Mayor and Town Council From: Human Resources Manager Date: June 14, 2021 Re: Personnel Report for May 2021
TRAINING/MEETINGS:
The Open Enrollment began May 20, 2021. Thomas Kinker and Angela Pugh from Virginia Asset Management presented benefit information for 2021. The Open Enrollment concluded June 2, 2021.
David Hash completed virtually the DEQ Inspecting Non-Standard Practices – Two Part Series on May 6, 2021. This certification was provided by the Virginia Department of Environmental Quality.
ANNIVERSARY DATES:
Gerald “Scott” Zincone 25 years June 14
OTHER:
Open Position – Maintenance Operator I (Parks & Grounds)
Memo
To: South Hill Town Council Members From: Mayor Dean Marion Date: June 9, 2021 Re: Appointments
Board of Zoning Appeals (BZA)
The appointment of Stuart Taylor on the BZA will expire on July 10, 2021. Mr. Taylor has been contacted and agrees to serve another five-year term beginning July 11, 2021 and ending July 10, 2026.
Community Development Association (CDA)
The appointments of Dean Marion and Lillie Feggins-Boone as elected officials on the CDA will expire on June 30, 2021. They both agree to serve another two-year term beginning July 1, 2021 and ending June 30, 2023. Kim Callis serves as the non-elected official.
Parks and Recreation Committee
The appointments of Dwayne Gwaltney and Richard Walker on the Parks and Recreation Committee will expire on June 30, 2021. They have been contacted and both agree to serve another four-year term beginning July 1, 2021 and ending June 30, 2025.
Please let me know if you have any objection to the above recommendations or if you have other nominations in mind. Action will be taken at our June 14, 2021 Town Council meeting.