and Parish Council

08.12.2020

To Members of the Council

You are hereby summoned to attend a virtual meeting by Zoom of the Parish Council to be held at 7.00pm on Wednesday 16 December 2020.

If members of the public have a question/query or wish to give a report to the Parish Council. Please contact the Clerk by email [email protected] with the details, at least 48 hours prior to the scheduled meeting.

Join Zoom Meeting https://us02web.zoom.us/j/81453528761?pwd=V3lXQU9CRlhrS1I0anFiN1ZXdEt6dz09 Meeting ID: 814 5352 8761 Passcode: 695588

Clare M Orme Clare Orme, Clerk/RFO to Fradley and Streethay Parish Council

For the foreseeable future, it is proposed that this Parish Council uses “Zoom” to conduct remote meetings. Should a member of the public wish to observe the meeting it is requested that they contact the parish Clerk by email [email protected] or by telephone 0771 9599132 for further guidance. Remote Meetings Protocol IMPORTANT Members of the Public should be aware that the Parish Council Meeting will be recorded.

In order to ensure that the meeting is conducted in an orderly and lawful manner, members of the public wishing to observe the Meeting MUST WITHOUT FAIL OBSERVE THE FOLLOWING RULES.

On Joining the Meeting:

1. MUTE your microphone (SWITCH OFF). 2. Enable video (if you have it).

During the Meeting.

1. DO NOT SWITCH ON YOUR MICROPHONE UNTIL REQUESTED TO DO SO BY THE CHAIRMAN. 2. DO NOT attempt to speak until the Chairman asks you to speak 3. If you wish to speak be aware that you will be required to: 1. Provide your name 2. Confirm whether you are a registered Elector of Fradley and Streethay Parish. 3. If you are not a registered elector as in 3 (2) above, you will need to state the basis on which you are raising the issue. 4. In order to comply with the General Data Protection Regulations embodied in the Data Protection Act 2018 (‘the Act’) members of the public when speaking MUST NOT provide information that either directly or indirectly identifies any individual.

Further Information

Members of the public should be aware that any issues raised at the remote meeting by them under Public Speaking will not be commented on or debated by the Parish Council during the remote meeting. The Chairman will indicate if the issue will be added to a future agenda. Fradley & Streethay Parish Council Page 1 of 6 16 December 2020

Fradley and Streethay Parish Council

Agenda 1. To receive and approve apologies for absence 2. Declaration of Members’ Interests. a) Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms. b) To declare any Personal and Pecuniary Interest in items on the agenda and their nature. (Councillors with a Pecuniary Interest will be temporarily suspended from the meeting). Where a member indicates they have a Pecuniary interest but wishes to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below. 3. Public Speaking a) At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter in the agenda. b) If a County Council or District Council Member is in attendance, they will be given the opportunity to raise any relevant matter. c) Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage. 4. Variation to the Order of Business. 5. To confirm and agree as a true record the minutes of the Parish Council meeting held via Zoom on 17 November 2020 – Once approved the minutes will be signed by the chair at a later date. 6. To confirm the Chairman's notes of the Councillor Meeting held on 3 December 2020, in relation to the Parish Council Office/Hub. 7. Clerk Report a. Update FYCC current position and a way forward b. Update acquiring land for a community building at Streethay – Still awaiting a response from LDC c. Consider change in Meeting Dates to third Wednesday of each month, except for August where there is no meeting, from January 2021 d. Request for help and support regarding illegal parking on Horner Avenue. e. For information - Legal and General UK Property Fund are looking into sponsorship of 3 roundabouts within the estate to include some planting beds and possibly ‘welcome’ style of signage. 8. Refurbishment of Streethay Park a. HS2 Grant Application Form b. Schoolscape Quotes and plans 9. Parish Council Office/Hub a. Consideration to move forward with the Parish Council Office/Hub at the Skate Park Site b. Consideration of a Modular Building or Brick Built Building c. Consideration to promote 3 designs 1 To cover the bare minimum facilities – namely office facilities, kitchen, toilets, storage, and a small meeting room (similar size possibly as what we currently have). 2 To incorporate the above and a lobby area. 3 To Incorporate the above include further office space for extra employees, outreach services, interviews, etc. d. Consideration to keep future Parish Council Main Meetings at the Village Hall e. Consideration of Budget either £150K or £250K f. Consideration that if LDC are still willing to allow S106 money of £92K the Parish Council will pay for the shortfall from Parish Council reserves allocated towards the project Fradley & Streethay Parish Council Page 2 of 6 16 December 2020

Fradley and Streethay Parish Council

g. Consideration on if the Parish Council should publicly consult on the project 10. Financial Information a) To consider the financial statements unaudited from 01 April 2020 to 28 November 2020 – Bank Reconciliation, Income/expenditure, and other supporting documentation.

Bank Reconciliation as at 28.11.2020

Current Account 134,037.82 Reserve Account 93,685.21 Less unpresented Chq’s 7,823.28 Total 219,899.75

b) To confirm payments for November 2020 as follows:

CHEQUE NO. PAYEE DESCRIPTION AMOUNT POWER 101400 to Salaries, Tax, NIC’s and 3,938.60 101402, Inc. Pension Contributions DD for Nest Pensions 101403 W Hollinshead Expenses – Bungs for the 39.60 fencing at the Skate Park 101404 IPaD Ltd Professional Fees 838.80 101405 Lending Hands Handyman Contract 300.00 101406 District Council Annual Play Inspection Reports 234.00 101407 Council Election Expenses 2 May 2019 244.31 101408 Mazars LLP External Audit 2019/2020 528.00 101409 White Lodge Promotions Ltd Newsletter Printing 390.00 101410 CSnotepad Coronavirus Helpline 10.20 101411 SJL Landscapes Ltd Ground Maintenance Contract 2,302.08 101412 Westcot Contractors Tarmacking at the Skate Park 120.00 DD Plusnet Telephone and Broadband 39.60

c) To confirm the Income November 2020

DATE INCOME FROM DESCRIPTION AMOUNT 28.11.2020 HSBC Bank Bank Interest 0.80 10.11.2020 LDC Cil Money 26,253.21

d) To consider the Fradley Hedge Reduction Quotations requested from SJL Landscapes e) For information - Purchase and installation of a new litter bin by the canal near Bridge Farm Lane, due to existing bin not being repairable, at a cost of £310.00 plus VAT f) For information – contractors have repaired worn patch of tarmac at the Skate Park, at a cost of £120.00 plus VAT.

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Fradley and Streethay Parish Council

11. Planning Applications for consideration and ratification a) Application No. Location Proposal Comments by 19/01334/DISCH Land South East Of, Discharge of Conditions 3 (Drainage Plans & 09.12.2020 Ryknild Street, Details), 4 (Construction Environment Lichfield, Management Plan), 5 (Drainage Plans & Details), 6 (Archaeological Details), 7 (Landscape & Planting Scheme), 8 (Vegetation Retention Measures), 9 ("Minimum Dig" Method Statement), 12 (Biodiversity Requirements), and 13 (External Lighting) of permission 19/01334/FULM. 20/01214/FUL Roxane UK Limited, Installation of entrance to Hanger 1, erection of 12.12.2020 Wood End Lane, canopy over open sided storage area to side Fradley, Lichfield of Hanger 2, and erection of storage building to side of Hanger 1 20/01679/HST Manor Cottage, Approval of HS2 Schedule 18 Heritage 15.12.2020 Burton Road, Agreement Method Statement Extension of time to Streethay, Lichfield comment given until 17.12.2020 20/01371/HST Land South Of Earthworks for ecological habitat creation 15.12.2020 Access Track, Off Wood End Lane, Fradley, Lichfield 20/01580/FUH Chestnut Cottage Two storey extension to side 21.12.2020 Brookhay Lane Lichfield Staffordshire WS13 8RQ 20/01420/COUM Land East Off Change of use from agricultural to a formal 28.12.2020 Ryknild Street vehicle storage area under class B8 Storage Lichfield or distribution for up to 300 HGV's and creation Staffordshire WS13 of pond and associated grass land 8QS 20/01641/TPO Open Space Crown lift up to 5m (secondary growth only) 28.12.2020 – Parish Statfold Lane and removal of deadwood of 1no Oak (T224 Council Application Fradley Lichfield on survey) re Medium Tree Staffordshire work to be completed in February b) For information - 20/01459/FUH - 5 Paskin Close, Fradley, Lichfield, Staffordshire Single storey link extension to side, part garage conversion with 2no roof lights to front and removal of chimney stack on dwellinghouse – To be determined at the Planning Committee Meeting to be held on 14 December 2020 c) Approval/ratification of further advice taken in relation to planning application 20/01439/REMM - Reserved matters application for the erection of a new two phased 2FE primary school with MUGA, football pitch, external landscaping, car parking and associated facilities - £499.00 plus VAT. Completed under delegated authority and email for preparation of report as agreed. 12. Items for information a. HS2 works update – Emailed to Cllr’s and added to website and Facebook where appropriate. i. Weekend 21/22 November 2020 near Wood End Lane ii. HS2 Enabling Work – Traffic management, Wood End Lane 23 November 2020 iii. HS2 Publication of Common Design Elements Survey Response Document iv. Temporary footpath closure section 0.392 18 December 2020 v. Temporary footpaths closure Fradley and Streethay 35 18 December 2020 Fradley & Streethay Parish Council Page 4 of 6 16 December 2020

Fradley and Streethay Parish Council

b. SCC and Cllr Eagland – Emailed to Cllr’s and added to website and Facebook where appropriate. i. Staffordshire to take part in rapid Covid-19 testing 19 November 2020 ii. Places now available on Community suicide Prevention Training Course iii. Staffordshire Archives & Heritage Update 12 November 2020 iv. Covid-19 Weekly Update for Members 16 November 2020 v. Staffordshire means back to business – Covid-19 business support 16 November 2020 vi. Temporary Traffic Regulation Notice – 4216743 Wood End Lane, Hilliards Cross vii. Happy at Home Campaign Update viii. Weekly Covid Update – 21 November 2020 ix. Update from Staffordshire Libraries November x. Covid-19 Weekly Update for Members 23 November 2020 xi. Additional Stakeholder update – Covid 19 Winter Plan 2020 xii. HS2 Works Notification Update 25.11.2020 xiii. Covid -19 restrictions 26 November 2020 xiv. Phishing emails purporting to be from Kath Perry, Chairman of SCC. xv. PTTRO 4209668 Diversion of Vehicular Traffic Croxall Road, Croxall 11 January 2021 xvi. Covid-19 Weekly update 30 November 2020 xvii. Together We’re Better Stakeholder Update xviii. Climate Change Action Fund xix. December tier 3 Restrictions Infographic Libraries xx. Coronavirus Covid-19 Briefing: Roll out of vaccination programme xxi. Covid-19 Hotspot Areas w/c 7 December 2020 xxii. University Hospital of North Midlands – Press Statement – Covid-19 Vaccination c. LDC and District Council Ward Member – emailed to Cllr’s and added to website and Facebook where appropriate. i. National Grid/HS2 – preparatory work from to Kings Bromley ii. Local Restrictions Support Grants available for applications iii. Lichfield Community Lottery – Good Cause Launch iv. Voting Safely at next year’s elections v. Cllr Cross – Copy further FOI request from Parish Council re HS2 vi. Covid Testing to take place in Lichfield vii. Partnership takes part in festive safety campaign viii. Additional Restrictions Grant Scheme is now open for applications ix. Cllr Wilcox – Thank you for an informative and interesting newsletter x. Free Festive Parking in Lichfield City Centre d. Neighbourhood Alert – Updates added to the website and Facebook page i. Secure Your Property ii. The Herbert Protocol iii. Secure Your Vehicle iv. Theft of Boilers, Burton Road, Streethay 15/16 November 2020 v. Theft of a van Lichfield – 16/17 November 2020 vi. Theft of a motor vehicle – Britannia Way, Lichfield 13 November 2020 vii. Burglary – Stockford Lane, Hilliards Cross viii. Theft of Van – Lichfield 22 November 2020 ix. Burglary Residential – Lichfield 23 November 2020 x. How to avoid Online Scams this Festive Season xi. Burglary – Stockford Lane, Hilliards Cross 14 November 2020 xii. Catalytic Converter Theft – Lichfield 14 November 2020 xiii. Criminal damage to a vehicle – Streethay, Lichfield 12 November 2020 xiv. Burglary Alert – Streethay, Lichfield 14 November 2020 Fradley & Streethay Parish Council Page 5 of 6 16 December 2020

Fradley and Streethay Parish Council

xv. Catalytic Converter Theft – 13 November 2020 xvi. Theft of Vehicle – Lichfield 14 November 2020 xvii. General Crime Prevention advice xviii. In light of recent thefts of Catalytic Converters in Lichfield District xix. Appeal for information over robbery of Audi RS7 and Rolex Watch at Fradley Skatepark 13 November 2020 xx. Mental Health Support Line xxi. Burglaries for jewellery – Crim Prevention Awareness xxii. House Safety 27.11.2020 xxiii. Parcels on Doorsteps xxiv. Rural and Wildlife Crime online chat on Thursday 3 December 2020 xxv. Christmas Gifts Scam on Social Media xxvi. Theft of Vehicle – Southwark Close Lichfield xxvii. Theft of Van – Wood Ridings Lichfield xxviii. Don’t leave your engine running – cold mornings 4 December 2020 xxix. Improve your cyber security by taking six actions xxx. Rogue Traders Woodfield Drive – Lichfield 3 December 2020 xxxi. Recruitment Scams 7 December 2020 xxxii. Police Campaign to raise awareness of Domestic Abuse in the Festive Season e. Highways Bulletins – 2 November 2020, 9 November 2020, 16 November 2020, 23 November 2020, 30 November 2020, 7 December 2020 f. The Community Foundation – updates added to the website and Facebook where appropriate i. Supporting Surviving Winter 2020 g. Woodland Trust – Join our climate change Army h. Staffordshire Parish Council Association – Bulletin 19 November 2020,26 November 2020, 3 December 2020, i. Staffordshire Parish Council Association – Cllr Planning Training January 2021 j. Staffordshire Parish Council Association – Letter from Cllr Victoria Wilson, Cabinet Member for Communities and Culture – Staffordshire County Council. k. Support Staffordshire – Trent Talks Transforming the Trent Valley online events – 7pm to 8pm 26 November 2020, 3 December 2020 and 12 January 2020 l. Vision ICT online newsletter winter 2020 13. Date and time of the next Zoom Parish Council Meeting to be confirmed as 19 January 2021 at 7pm.

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