GS1-128 Pallet Label Requirements

1 CVS Drive EDI Hotline [email protected] Woonsocket, RI 02895 p. 401.770.5492 www.CVSSuppliers.com

GS1-128 PALLET LABEL REQUIREMENTS 1 Introduction

CVS requires that each shipment in our distribution facilities be identified with a GS1-128 label (formerly UCC-128) for pallets. The label must follow the GS1 guidelines and CVS specific requirements. The label is used in conjunction with the EDI Advanced Shipment Notice (ASN) document.

GS1 Label Background

The GS1-128 label is a critical piece of the warehouse delivery process. The purpose of the GS1-128 label is to let your customer know what is being shipped on the pallet. When the receiving department scans the barcoded pallet label, it automatically refers back to the Advance Ship Notice they have already received, thus confirming the receipt of the pallet. The information on these pallet labels must match the data on the ASN. The package (at the bottom of the label) must be a unique 20 digit number, and this number must appear on the ASN.

Benefits This technology allows the supply chain to run much more smoothly by automating the shipping piece of the process. It results in less paper, less human error and ultimately more profit for all parties involved.

The GS1-128 label along with the ASN deliver the relevant details of a shipment to the retailer. By providing pertinent information the warehouse receiver is able to quickly scan in the delivered merchandise, record the warehouse balance on hand and provide uniform information to the supplier.

How the EDI 856 ASNs and Barcode Labels Work Together 1. The barcode label is placed on each pallet shipped. 2. When the pallet arrives to its destination, the label is scanned by the DC personnel on the receiving dock. 3. The scanner enables the customer/retailer to quickly retrieve the ASN information to understand exactly what’s in the shipment without dismantling the pallet.

GS1-128 PALLET LABEL REQUIREMENTS 2 4. From there, the shipment can be routed efficiently and added to the customer’s inventory without having them manually key information in. 5. Each label has information about the origin, destination, and contents of the shipment. Additional information is also included.

GS1-128 PALLET LABEL REQUIREMENTS 3 Label Requirements

Label Example

Example of a CVS UCC-128 Label

TO: ZONE B: ZONE A: FROM: CVS PHARMACY, INC

COMPANY NAME 2400 KEYSTONE PACIFIC PARKWAY STREET ADDRESS SHIP FROM PATTERSON, CA 95363 SHIP TO CITY, ST ZIP

SHIP TO POSTAL CODE Carrier ZONE D: UPSN POSTAL CODE 95363 ZONE C: CARRIER: PRO: 123456789 BOL: 90008760054321000 BILL OF LADING # SHIP TO PRO #: POSTAL CODE CD 22 EVENT 5/28 PO#: EVENT: 3704459 ZONE F: ZONE E: Cases # 120

CVS PO # CVS EVENT CODE CASE COUNT FOR (91) U101 VENDOR ITEM

ZONE H:

ZONE G: SUPPLIER’S ITEM # (NOT REQUIRED) INTERNAL COMPANY CODE AND SSCC SHIP TO COMPANY CODE

ZONE I:

SERIAL SHIPPING CONTAINER BAR CODE (SSCC)

GS1-128 PALLET LABEL REQUIREMENTS 4

Field Definitions

GS1128 LABEL ADDITIONAL ZONES ZONE DESCRIPTION COMMENTS INFORMATION SHIP FROM NAME AND APPLIES TO ALL Zone A ADDRESS IN HUMAN PALLET LABELS READABLE FORMAT SHIP TO NAME AND ADDRESS APPLIES TO ALL Zone B HUMAN READABLE PALLET LABELS ZIP CODE CORRESPONDING ALSO APPEARS IN TO THE SHIP TO LOCATION THE SHIP TO Zone C (BAR-CODE) LOCATION IN ZONE B CARRIER SCAC CODE , CARRIER WOULD BE THE PRO # IS SUPPLIED BILL OF LADING #, PRO# in THE COMPANY BY THE CARRIER HUMAN READABLE FORMAT SHIPPING THE Zone D PRODUCT FOR THE SELLER – EX: UPSN CVS PURCHASE ORDER #, CVS’ PURCHASE Zone E NUMBER OF CASES HUMAN ORDER #’S ARE READABLE ALWAYS 7 DIGITS CVS EVENT CODE THE EVENT CODE EVENT CODE HUMAN READABLE CAN BE FOUND ON EXAMPLES: THE PURCHASE ND ORDER IN A 2 REF REF*ZZ**CD 22 EVENT SEGMENT IF NO 2 ND REF SEGMENT IT IS 5/28 Zone F REGULAR TURN REF*ZZ**CD NI MERCHANDISE AND REF*ZZ*code 98 THE EVENT CODE REF*ZZ**HALLOWEEN WOULD BE 01 ANIMATION CORE

91 = INTERNAL COMPANY CODE SEE LIST CODE AT THE THE WAREHOUSE U101 WOULD BE THE SHIP TO FOLLOWING LINK CODE CAN BE FOUND Zone G WAREHOUSE CODE CVS WAREHOUSE IN THE N1 04 SEGMENT (BAR-CODE) CODES ON THE PO Zone H SUPPLIER’S ITEM NUMBER NOT REQUIRED OPTIONAL FIELD FOR HUMAN READABLE THE SELLER SSCC=SHIPPING CONTAINER SSCC BARCODE EX: Zone I BARCODE SHOULD BE A TOTAL (00) 0 12345 555555555 OF 20 DIGITS (00) = SSCC-18

GS1-128 PALLET LABEL REQUIREMENTS 5 SSCC-18

Application Identifier (AI)

The AI “00” indicates the SSCC-18 data structure will follow.

Extension Digit

The Extension Digit has no defined logic and is used to increase the capacity of the Serial Reference

Company Prefix

Company Prefixes are 7-10 digits. Serial Reference Numbers are 6-9 digits.

Serial Reference

The Serial Reference number is assigned by the holder of the GS1 Company Prefix to uniquely identify a shipping container (logistic unit). A Serial Reference cannot be reused for a minimum of 12 months. The combined length of the GS1 Company Prefix and Serial Reference is always 16 digits.

Check Digit

Calculated using the Modulo 10 algorithm. Use a free Calculator offered by Bar Code Graphics.

GS1-128 PALLET LABEL REQUIREMENTS 6 Label Placement Each logistic unit should at the minimum have one label. For pallets, it is recommended that two sides of the item are labelled with the exact same data, to ensure one label is always visible. On rolling logistic units a label on one side is usually sufficient. Note: There is no regulation that specifies where the labels should be placed – to the left, in the middle, or to the right on these sides – but as most forklift operators are right-handed, the most ergonomically correct scanning is done when the labels are placed to the right of each side.

GS1-128 PALLET LABEL REQUIREMENTS 7