Board of Directors Board Meeting Packet
October 17, 2017
East Bay~ Regional Park District
Healthy Parks Healthy People
1 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT
East Bay Regional Park District Board of Directors
BEVERLY LANE The Regular Session of the October 17, 2017 President - Ward 6 Board Meeting is scheduled to commence at 1:00 p.m. at the EBRPD Administration Building, DENNIS WAESPI 2950 Peralta Oaks Court, Oakland Vice President - Ward 3 AYN WIESKAMP Treasurer - Ward 5 ELLEN CORBETT Secretary - Ward 4 Respectfully submitted, WHITNEY DOTSON Ward 1 DEE ROSARIO Ward 2 COLIN COFFEY ROBERT E. DOYLE Ward 7 General Manager ROBERT E. DOYLE General Manager
East Bay~ Regional Park District
P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org
AGENDA East Bay~ REGULAR MEETING OF OCTOBER 17, 2017 Regional Park District BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park District will hold a regular 11:30 a.m. ROLL CALL (Board Conference Room) meeting at District’s Administration Building, 2950 PUBLIC COMMENTS Peralta Oaks Court, Oakland, CA, commencing at 11:30 a.m. CLOSED SESSION for Closed Session and 1:00 p.m. for Open Session on Tuesday, A. Conference with Labor Negotiator: Government Code § 54957.6 October 17, 2017. Agenda for the meeting is Agency Negotiator: Robert E. Doyle, Ana M. Alvarez, listed adjacent. Times for agenda Employee Organizations: AFSCME Local 2428, Police items are approximate only and Association Unrepresented Employees: Managers and Confidentials are subject to change during the meeting. If you wish to speak on matters not on the agenda, you may do so under Public Comments at the beginning of B. Conference with Legal Counsel: the agenda. If you wish to testify on an item on the agenda, please 1) Existing Litigation – Government Code Sec. 54956.9(d)(1): complete a speaker’s form and submit it to the Clerk of the Board. a) Save Lafayette Trees, et al. vs. East Bay Regional Park District Contra Costa Superior Court A copy of the background Case No. C-17-01909 materials concerning these agenda items, including any material that may have been b) The Regents of the University of California vs. FEMA, et al. submitted less than 72 hours United States District Court, Northern District of California before the meeting, is available Case No. 3:2017cv03461 for inspection on the District’s website (www.ebparks.org), c) Hills Conservation Network vs. FEMA, et al. the Administrative Building reception desk, and at the United States District Court, Northern District of California meeting. Case No. 3:15-cv-01057-LB Agendas for Board Committee Meetings are available to the public upon request. If you wish to be placed on the mailing list to receive future agendas for a specific Board Committee, please call the Clerk of the Board’s Office at (510) 544- 2020.
District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the 3 meeting. 1:00 p.m. OPEN SESSION (Board Room)
PLEDGE OF ALLEGIANCE
A. APPROVAL OF AGENDA
B. PUBLIC COMMENTS
1:15 p.m. C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
a. Approval of District Check Listing for the Period of September 4, 2017 to September 17, 2017 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of September 19, 2017 (Barial Knight/Auker) (No Cost) c. Authorization to Amend the Existing Contract for Services with Nichols Consulting Engineers to Design Plans to Dredge a Sediment Basin in Tilden Nature Area and Restore Three Interpretive Ponds: Tilden Regional Park (Graul/Nisbet) (Resolution) (Budget Change/ Measure CC) d. Authorization to Award Contracts for Rainbow Trout and Channel Catfish for 2018 and 2019: District-wide (Graul/Nisbet) (Resolution) (Budgeted Funds) e. Authorization to Purchase In-Car Cellular Modems from AT&T Corporation for Public Safety Vehicles: District-wide (Gershaneck/Ciaburro) (Resolution) (Budgeted Funds) f. Authorization to Amend a Contract for Services with Airtech Mechanical, Inc. for HVAC System Maintenance and Repairs: District Administration Building and Trudeau Training Center (McNally/Rasmussen/Auker) (Resolution) (Budgeted Funds/ Budget Change)
1:30 p.m. 2. ACQUISITION, STEWARDSHIP AND DEVELOPMENT
a. Authorization to Exercise the Option, Purchase and Sale Agreement and Accept, Transfer and Appropriate Funds for the Acquisition of 4.0± Acres of Real Property from Raili J. Glenn, Trustee of the Raili Glenn Survivor’s Trust and the David Glenn Memorial Trust: Pleasanton Ridge Regional Park (Musbach/Nisbet) (Resolution) (Rev Auth / Measure WW /Measure AA) 2:00 p.m. 3. BOARD AND STAFF REPORTS
a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle)
2:15 p.m. 4. GENERAL MANAGER’S COMMENTS
4 2:30 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION
6. BOARD COMMITTEE REPORTS
a. Natural & Cultural Resources Committee (8-16-17) (Rosario) b. Finance Committee (8-23-17) (Wieskamp) c. Executive Committee (9-07-17) (Lane)
2:35 p.m. 7. BOARD COMMENTS
3:10 p.m. D. PUBLIC COMMENTS
3:30 p.m. E. ADJOURNMENT
5 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
a. Approval of District Check Listing for the Period September 4, 2017 Through September 17, 2017 (Auker/Doyle)
RECOMMENDATION
It is recommended that the Board of Directors approve the Check Listing for the period of September 4, 2017 through September 17, 2017.
Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records.
7 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 10 -
October 17, 2017
APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF SEPTEMBER 4, 2017 THROUGH SEPTEMBER 17, 2017
WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of September 4, 2017 through September 17, 2017;
Moved by Director , seconded by Director , and adopted this 17th day of October, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
8 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
b. Approval of the Minutes for the Board Meeting September 19, 2017 (Barial Knight/Auker)
9 Page Left Blank Intentionally
10 The Board Meeting, which was held September 19, 2017 at the EBRPD, 2950 Peralta Oaks Court, Oakland, CA 94605 was called to order at 11:41 am by Board Vice President Dennis Waespi.
ROLL CALL
Directors Present: Dennis Waespi, Vice President Ayn Wieskamp, Treasurer Ellen Corbett, Secretary Whitney Dotson Dee Rosario Colin Coffey
Directors Absent: Beverly Lane, President
PUBLIC COMMENTS
Eri Suzuki, President of AFSCME Local 2428 spoke on two consent calendar items: Authorization to Execute a Contract with Ralph Andersen and Associates for a Classification and Compensation Study: District-wide. Suzuki stated that the decision to authorize a comp and class study is momentous however the board material lacks information on the three firms who submitted proposals. The Union is committed to working with Management to make sure the class/ comp study is done fully comprehensively and fairly. Suzuki’s second item, Authorization to Appropriate Funds and Implement a Four-Year Plan for Wages and Benefits for Unrepresented Employees Including Acting Assignment Premium. Suzuki stated the Board material omits the July 7 consent item L regarding the 3 step additions for Management and Confidentials. She stated that this current increase would be an outlier for the District against all other agencies in this area. The union expressed that Seasonals and Temporaries deserve an increase too.
Vice President Waespi stated that items u and v will be pulled and discussed at the board meeting.
At this time, the Board of Directors met in Closed Session to discuss those items outlined on the agenda.
The Open Session of the Board Meeting was called to order at 1:14 p.m. by Vice President Waespi.
Staff Present: Robert Doyle, Ana Alvarez, Debra Auker, Carol Victor, Carol Johnson, Steve Castile, Anne Kassebaum, Jeff Rasmussen, Liz Musbach, Chief Tony Ciaburro, Lisa Baldinger, Dave Mason, Michael McNally, Suzanne Lusk, Jason McCrystle, Erich Pfuehler, Matt Graul, Lance Brede, Jim O’Connor, Bill Probets, Kelly Barrington, Ana Fong, Rachel Sater, Acting Captain Al Love, Liz Musbach, Tiffany Margulici, Mona Koh, Eri Suzuki, Sabrina Pinell, Kym Anderson, Ruby Tumber, Susan Gonzales, Monica Alvarez-Sellers, Kim Fisher, Michael Reeves, Kate Collins, Members of AFSCME, Toby Perry
Guests: Roxanna Zavas, Ken Whitameyer, Matt Gilbride – ICMA Mitch Barker, PARS
A. APPROVAL OF AGENDA
District Counsel Victor announced that there is an urgent item to be added to the agenda for immediate action. The item to be added is Authorization to Appoint Ms. Kip Walsh as the Chief Human Resources Officer at Step F of the Management Pay Range MG07. 11 By motion of Director Coffey, and seconded by Director Dotson, the Board voted unanimously to approve the Agenda.
Directors Present: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
a. Addition of Agenda Item to the September 19, 2017 Consent Calendar Resolution No. 2017 – 09 – 256 (attached)
B. PUBLIC COMMENTS
Meadow D’Arcy, member of the negotiating team for Local 2428, spoke on item v of the agenda: Authorization to Appropriate Funds and Implement a Four-Year Plan for Wages and Benefits for Unrepresented Employees Including Acting Assignment Premium. Vice President Waespi noted that the public comment period is for items not on the agenda. As this is on the agenda comment can be made during this item which will be pulled for discussion. Vice President Waespi offered the speaker the option to speak now or wait. D’Arcy elected to continue. D’Arcy commented on the staff report stating that the Union didn’t receive a COLA, she objected that wage are balanced, highlighted the 6-month negotiations and concessions, and the Board’s expressed interest in treating all employees fairly. D’arcy added that Seasonals and Temporary employees should receive an increase.
C. BUSINESS BEFORE THE BOARD
Director Corbett recommended that the Board change the order of the agenda to discuss Item v. Vice President asked and unanimously the Board approved moving the order of this item.
District Counsel Victor said that under new legislation starting in 2016 before adopting wage increases for executive level employees there needs to be an oral statement as to what the action would be. This action would adopt an implement 4 year plan of wages and benefits for unrepresented employees including management and confidentials. Unrepresented employees will receive the same wage adjustments as negotiated for AFSCME Local 2428 as follows: 4.3% for pay period including April 1, 2017; 3.0% for pay period that includes April 1, 2018, 3.0% fir pay period that includes April 1, 2019, 2.5% for pay period that includes April 1, 2010 and acting pay will be increased from $15/day to $20/day when assigned to serve in an acting capacity for less than thirty days.
v. Authorization to Appropriate Funds and Implement a Four-Year Plan for Wages and Benefits for Unrepresented Employees Including Acting Assignment Premium Resolution No. 2017 – 09 - 276 (attached)
General Manager Doyle stated he recommends this action as it is consistent with past practices. However, there are continued assertions related to what Managers receive and when. Doyle stated there are approximately 90 employees who are not represented by the Union who do not negotiate for themselves for contracts on a 2, 3, or 4-year basis. It has been the practice of the District for the 22-years that GM O’Brien was at the District and the past 7 years that Management receives what the Union gets. When it is a good contract Management gets it, when it is not, Management doesn’t receive it. The last two contracts were negotiated during the recession and jobs were saved. DGM Alvarez made a very thorough presentation related to the average net economic adjustment. Alvarez began with the benchmark study between the years of 2014 and 2021, comparing similar agencies’ wages and COLA. Alvarez noted that there was a similar study for 2428 12 in the most recent negotiations conducted by Meyers and Nave’s Kreisberg. Kreisberg used the same methodology for adjusting wages for Management. Alvarez explained the action taken in 2015 by the Board for Managers and Confidentials. Due to unprecedented retirements of employees and the compression of salaries between the senior managers and the represented employees, CPS HR Consulting was brought in. The firm found that 73% of new hires were coming in outside the GM authority level of Step C. CPS provided a report to the Board that recommended a restructure of the managers and confidentials schedule which included dropping the first 3 steps in the salary schedule and adding 3 merit steps at the end of the pay schedule and are considered to be merit; they must be earned and are not automatic. Represented employees can earn overtime pay while managers and confidentials cannot. 86% of new positions were internal promotions; and the remaining were outside candidates with 73% if these came in outside the GM’s authority to appoint. An additional study was done by Bob Johnson and Associates on a benchmark study. With the result being that not all managers have a take home paycheck as a result of these action. In the first year 5 benefited and they were in Public Safeway. Out of the remainder, 14% built earning capacity and not in their paycheck. In looking at the entire data taken from HR, the great majority of the 89 employees will not benefit from the additional 3 steps until about 2026 – 2028 with a majority retiring before they reach these steps. GM Doyle clarified that this wasn’t an across the Board raise to Management. Doyle affirmed that it was the right recommendation, adding that the 89 people involved didn’t make the decision, he did, so they should not be held back from the benefits that the District provided in the past when there is a completed contract. GM recognized that the District applies the COLA across the board to Managers as done with 2428. He commented that he thinks it’s fair and mentioned that many of the District Managers have come from 2428. Managers do receive more pay, but don’t get over time, and work at the will of the GM and are not represented nor protected. Managers are not negotiating a higher COLA nor any additional benefits. The GM stated acting pay should be the same for all employees $20.00 per day. He commented that it is important for all employees to work together for the benefit of the District and the public.
Director Rosario asked the GM if he said that when the contract was bad, the managers didn’t get a COLA. GM’s response was that they got the same COLA as the union but they did get the $2,000 one-time payment.
Public comment for this item included members of AFSCME 2428: Kate Collins, Supervising Naturalist at Black Diamond spoke in favor of the seasonal, interpreters, student aides who are not represented receiving a wage increase. GM Doyle said that this provides the same COLA. Eri Suzuki, President of AFSCME 2428, stated that management received an additional $2,000 in 2014 and a restructuring. The chart does not show the restructuring in 2015 and should be amended. The Union is in favor of increasing pay for Seasonal and Temporaries. Kymberly Anderson, Chief Steward of Local 2428, read into the record a statement from one of the members who could not be present at the September 19 Board meeting. Anderson said that she did an information request on salary schedules for Managers before the 2015 action and after with personal information redacted. She encouraged the Board to do the same.
GM Doyle added that this items also includes Seasonals. Director Coffey suggested that the wording of Temporary and Seasonal employees be added to the resolution.
By motion of Director Coffey, and seconded by Director Wieskamp, the Board voted unanimously to approve with the insertion of the words ‘Temporary and Seasonal’ to this resolution, Item v.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane
Director Corbett said it is very important that all board members have had their questions answered by DGM Alvarez. Corbett noted that she doesn’t think the Board would ever choose an entity to this study, unless they 13 thought it was the best. Director Rosario stated that he has been on the side of 2428, and yet this is the best decision to make which will benefit the District. Rosario continued, that what was learned as a Board was that what happened in 2015, in many ways was a mistake. Rosario stated that the Park District should move forward together starting with this contract assuring staff that in the future Management and 2428 positions will be studied together. He will vote for this recommendation. Rosario concluded that the Board has everyone’s best interest at heart and if the District owns to the mistake that was made, it will not happen again. The District needs to work together on Measure CC, as CC has a parcel tax that includes the ability to pay for staff. Director Wieskamp remarked that she wants all of employees, which includes Management, Confidentials and Seasonal employees to have fair contracts, and hopes that Alvarez’ presentation explained what happened. She asked that the District keep moving in the right direction. Director Coffey explained that he found the stats in the chart convincing. Adding that with the AFSCME pay raise, the District is at the top of the chart but not off the chart and the Management group which was below market median, was brought up to market median. Coffey is comfortable with the recommendation. Director Waespi commented, based on his colleagues, Dr. Alvarez’ presentation, and past practice he will vote for the measure concluding that staff needs to work for more inclusiveness and transparency.
1. CONSENT CALENDAR
By motion of Director Coffey, and seconded by Director Wieskamp, the Board voted unanimously to approve the Consent Calendar. Item v was pulled for separate discussion and vote. Item u is being removed from the agenda for further input.
Directors Present: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
a. Approval of District Check Listing for the Period of July 31, 2017 to August 20, 2017 Resolution No. 2017 – 09 – 257 (attached)
Approval of the Minutes for the Board Meeting of September 5, 2017
c. Authorization to Negotiate with Various Property Owners Resolution No. 2017 – 09 - 2 58 (attached)
d. Authorization to Transfer and Appropriate Funds for Acquisition- Related and Site Safety and Security Expenses for the Recently Acquired 5.24± acre Alameda County Tax-defaulted Property: Garin Regional Park Resolution No. 2017 – 09 - 2 59 (attached)
e. Authorization to Upgrade 1.0 FTE Senior Land Acquisition Specialist to Management Analyst, and 1.0 FTE Land Acquisition Specialist to Senior Land Acquisition Specialist: Acquisition, Stewardship & Development Division Resolution No. 2017 – 09 - 2 60 (attached) f. Authorization to Transfer and Appropriate Funds for Permit Acquisition and Continuing Park Development: Oyster Bay Regional Shoreline Resolution No. 2017 – 09 - 261 (attached) 14 Director Rosario asked if the parking lot can be built with a permeable surface and if recycled water could be used for irrigation. Glenn Gilchrist, Design Manager said that the parking lot will be gravel and even though there is recycled water available at the treatment plant, it is not suitable for parks.
g. Authorization to Establish an Ad Hoc Liaison Committee with the Contra Costa Water District Resolution No. 2017 – 09 - 262 (attached)
h. Authorization to Transfer and Appropriate Funds and Award a Contract to American Technologies, Inc. for Emergency Repair to Deer Valley Property: Deer Valley Regional Park Resolution No. 2017 – 09 - 263 (attached)
Director Rosario asked if this house will be a part of the residence program. GM Doyle said it has not yet been decided. Jim O’Connor, AGM Operations, said this house would make a great residence however the decision has to be vetted. There has been significant damage to the roof from the tree. Doyle added there is a mobile home and a cottage on the site. Director Wieskamp added that she, Bob Nisbet, and Director Lane looked at this house and she believes it is worth saving. Director Rosario said that if the house is big, he would like to see if two families can live in the residences.
i. Authorization to Award Contract to FOG Studio Inc. for Design Services for Park Restrooms: District-wide Resolution No. 2017 – 09 - 264 (attached)
Director Rosario asked why the need for design services for restrooms; especially since the District uses pre-fabricated buildings. Kelly Barrington, Chief of MAST, replied that the site work design that goes with the installation is not prefab; and to be ADA compliant specifications need to be proper.
j. Acceptance of the East Bay Regional Park District Investment Report for the Quarter Ended June 30, 2017 Resolution No. 2017 – 09 - 265 (attached)
k. Resolution to Support H.R. 2943 (Barragan D-California) – Outdoor Recreation Legacy Partnership Program Act of 2017 Resolution No. 2017 – 09 - 266 (attached)
l. Resolution to Support H.R. 3186 (Tsongas D-MA) and S. 1522 (Heinrich D-NM) – Every Kid Outdoors Act Resolution No. 2017 – 09 - 2 67 (attached)
m. Resolution to Support H.R. 3251 (Fortenberry R-NE) and S. 1573 (Coons D-DE) – American Discovery Trail Act Resolution No. 2017 – 09 - 2 68 (attached)
n. Resolution to Support H.R. 3314 (Polis D-CO) and S. 987 (Merkley D-OR) – 100 Percent Clean and Renewable Fuel by 2050 Resolution No. 2017 – 09 - 269 (attached)
o. Resolution to Support H. Res. 452 (DeSaulnier D-California) – 15 Port Chicago African American Sailors Exoneration Resolution No. 2017 – 09 - 270 (attached)
p. Resolution to Support SB 492 (Beall D-San Jose) – Midpeninsula Purchase of San Jose Water Company Property Resolution No. 2017 – 09 - 271 (attached)
q. Authorization to Purchase Five Ford F-150 Pick-ups from Elk Grove Ford for Vehicle Replacement and Additional Fleet Vehicles Resolution No. 2017 – 09 - 272 (attached)
r. Authorization to Purchase Five Ford F-250 Pick-ups from Downtown Ford Sales for Vehicle Replacements Resolution No. 2017 – 09 - 273 (attached)
Director Corbett previously inquired about whether the sales tax revenue goes to local counties and has yet to receive an answer. She asked for items q and r to be removed and requested that there be no purchases until her question is answered. She would like this to be made a part of the motion. Debra Auker, AGM FMS answered and confirmed that when vehicles are purchased through a state contract process there is no option for a direct pay to a specific locality. Staff is still researching if there is an option when not using state contracts. Staff will complete and bring back to the Board in a future staff report on purchase of vehicles. Corbett asked if the purchase of theses 10 vehicles falls within the state option. Auker replied that all of these vehicles are purchased with a state contract and therefore are not eligible. GM Doyle asked Director Corbett if she is ok with moving forward with item r. Corbett replied yes. Vice President Waespi asked if any of the10 vehicles that we are purchasing are 4-wheel drive. Kelly Barrington, Chief of MAST, replied there is one 4-wheel drive vehicle. Waespi commented that he understands the need for vehicle upgrades, but would hope that the District could work toward better economy vehicles, downsize when possible, and be more fuel efficient. Barrington said that staff is cognizant of the opportunity to downsize, and many vehicles are going from V8 to V6 to reduce the carbon footprint.
s. Authorization to Award a Contract to Harry Clark Plumbing and Heating, Inc. for the Coyote Hills Visitor Center HVAC Replacement Project: Coyote Hills Regional Park Resolution No. 2017 – 09 - 274 (attached)
t. Approval of Contract Renewal of Two Sole Source Agreements for Helicopter Engine Maintenance with SAFRAN Helicopter Engines USA, Inc. Resolution No. 2017 – 09 - 275 (attached)
u. Authorization to Execute a Contract with Ralph Andersen and Associates for a Classification and Compensation Study: District-wide *This item was pulled.
x. Authorization to Appoint Ms. Kip Walsh as the Chief Human Resources Officer at Step F of the Management Pay Range MG07 Resolution No. 2017 – 09 - 278 (attached)
Susan Gonzales, Interim HR Manager introduced this item. Gonzales highlighted Ms. Walsh’s background 16 from the staff report. GM Doyle made note of the fact that this is another qualified individual whose authority is outside of the GM which is above C. GM Doyle commented that even with the adjustments that were made, this person would be taking a cut if they came in at his authority level.
By motion of Director Wieskamp, and seconded by Director Dotson, the Board voted unanimously to approve Item C-1-x.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
GM Doyle gave a very heartfelt appreciation for Susan Gonzales who worked hard as the Interim HR Director to provide leadership.
2. FINANCE AND MANAGEMENT SERVICES DIVISION
By motion of Director Corbett, and seconded by Director Rosario, the Board voted unanimously to approve Item C-2-a.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
a. Authorization to Establish an Irrevocable Section 115 Pension Trust Fund to Stabilize Retirement Costs In Future Years for District Employees and Authorize a Contract with Public Agency Retirement Services (PARS) for Pension Trust Administration Resolution No. 2017 – 09 - 279 (attached)
GM Doyle stated that this is a very important decision by the Board to protect employees’ future pension funds and has gone to the Finance committee twice. Debra Auker, AGM Finance and Management Services stated the District has historically been very diligent in watching over pension costs and has been observing what the PERS board has been doing, and recently they have been taking good actions trying to improve the stability of the pension funds which does come with some upfront costs. Auker explained that Finance is introducing a different mechanism to manage rates and set aside funds for long-term stability. Three main benefits: Prefunding pension costs and putting money aside that is under the District’s control, stabilize rates, and allow for additional opportunity to obtain investment earnings at a greater rate than the District’s regular portfolio.
Deborah Spaulding, Assistant Finance Officer, introduced Mitch Barker, Executive VP at PARS. Spaulding walked the Board through the history of this item and to its current status. CALPERS retirement costs are increasing because it is a maturing retirement plan, so more people are leaving the plan than are working, and this will keep happening over the next 10 years. Finance has reduced the discount rate to 7% to make up for the difference, employers are kicking in more. Spaulding’s PowerPoint slides provided charts and graphs which explained the projections. After research, PARS helps the Park District to set up a pension trust to Stabilize Retirement, to prefund and maintain control, have better investment terms and choose a risk tolerance that suits District needs to receive a great stabilization. Director Corbett said that this is smart and manageable. Corbett asked if the District has control over the investments that PARS makes. Spaulding replied that Finance selected a moderately conservative portfolio. Barker, VP Pars, that the District has 5 prebuilt portfolio’s, and has the ability to do custom strategy. There is a clause in your investment portfolio which explains that there are some investments that the District will not do. GM Doyle remarked that the Board takes seriously social 17 and environmental responsibility. Director Coffey added that the District should be proud that Finance has the foresight to do this as it prevents bankruptcy and prefunding the pension. Director Rosario said that this is the smartest thing that can be done, and is the right way to protect assets and using the District’s reserve in a right way to protect our employees. Director Waespi said that the best thing about this is that the District is not locked into it and can make adjustments. He added that this is the great thing to do.
By motion of Director Coffey, and seconded by Director Wieskamp, the Board voted unanimously to approve Item C-2-b.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
b. Appoint Bond Financing Team for Bond Issuance, Execute a Contract with KNN Public Finance as Financial Advisor, and Approve Resolution of Intention to Reimburse Expenditures from the Proceeds of Measure WW General Obligation Bonds Resolution No. 2017 – 09 - 280 (attached)
Debra Auker, AGM Finance and Management Services went over the staff report for this item. General obligation bonds are specific to local agencies and the District is able to use this mechanism to finance capital projects for the acquisition or improvement of real property. It requires over 2/3 voter approval and secured by a promise to levy property taxes and provides an opportunity to other people to invest in the Park District. It is time to issue another round of bond proceeds on acquisitions and improvements to parks. Vice President Waespi asked how much have the cities spent. Auker said the local grant program is past 95%.
By motion of Director Rosario, and seconded by Director Dotson, the Board voted unanimously to approve Item C-2-c.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: Beverly Lane.
c. Authorization to Enter into an Agreement with International City Management Association Retirement Corporation (ICMA-RC) for Deferred Compensation Plan Administrative Services Resolution No. 2017 – 09 - 281 (attached)
Monica Alvarez-Selles, Benefits Manager, introduced Roxanna Zavas, Director, Relationship Manager Ken Whitameyer, VP of Relationship Management and Matt Gilbride of ICMA. Alvarez-Selles pointed out that the District continues to offer benefits for retirees and active employees, wants to supplement PERS retirement plans for all of our active employees and encourage the continued participation of our employees in an alternate retirement system other than PERS. Alvarez-Selles elaborated on this item. Under the newly proposed contract, the District has been able to negotiate with ICMA because investments continue to grow and the District has negotiated lower administrative costs and the new cap is 4 basis points. The District plans to establish a deferred compensation fiduciary committee and a few action items are; to establish a ROTH provision, add a brokerage window for investors, and allow an in-service distribution or withdrawal of funds. Waespi asked how many employees participate in the ICMA. Alvarez-Selles replied 823 employees, which includes retirees. 18 4. BOARD AND STAFF REPORTS
a. Actions Taken by Other Jurisdictions Affecting the Park District
General Manager Doyle outlined the actions on the agenda. GM Doyle announced that the state legislature approved legislative bill SB 5 which is a $4.1 billion Park, Water and Flood Control Bond. Doyle provided the history of this bond’s approval.
5. GENERAL MANAGER’S COMMENTS
Acting Captain Al Love presented on Commercial Dog Walking Program in the Parks. Love presented to the PAC, the Board Operations Committee and a listening session in Richmond. It culminated with a commercial dog walking summit at Trudeau where PIDO, ODOG were invited. A member of the VTSP and District staff Jim O’Connor, Steve Castile, Ruby Tumber and Janet Severin were in attendance and fielded questions. It is coordinated by Ordinance 38-801.11 which allows commercial dog walking of more than 3 and less than 6. The District will be moving to an online permitting process soon. In 2016, the District had 607 dog related calls for service. In 2017, the number has dropped to 478.
6. ANNOUNCEMENTS FROM CLOSED SESSION
District Counsel Carol Victor stated 6-0 to deny the claim of James Holly.
7. BOARD COMMITTEE REPORTS
a. Operations Committee (8-17-17) (Wieskamp) b. Executive Committee (8-07-17) (Lane)
8. BOARD COMMENTS
Director Waespi reported on meetings attended. Director Waespi Had 1-on-1 with GM at Lake Chabot; Attended the Executive Committee meeting; Attended the Moonlight on the Mountain; Attended the ACSDA meeting at LARPD; Attending the Bay Trail Summit; Attending Niles Canyon Roll and Stroll; Attending the Health and Safety Fair. Waespi asked if the District thanked the legislators for SB 5. Will meet with Clerk for calendar update.
Director Wieskamp reported on meetings attended: Director Wieskamp Attended the Executive Committee; Attended the Dublin Liaison meeting; Attended the ECCHCP celebration at Roddy Ranch; Attended Cattleman’s Farm Bureau; Attended Foundation winery event; Attended last day of Newark Days; Attended Special Districts meeting; Attending Catharine Bakers State of the State; Attending the LAFCo meeting; Attending an all-day Strategic planning for LAFCo on Friday. Wieskamp announced Zone 7 celebrating their 100th year on October 4. 19 Director Corbett reported on meetings attended. Director Corbett Attended the Operations Committee meeting; Attended the Moonlight on the Mountain; Attended a CC Advisory group meeting; Made a presentation at the San Leandro City Council on Oyster Bay Park with Bob Nisbet. Corbett discussed the importance of SB 5 with some of her fellow senators last week.
Director Dotson reported on meetings attended: Director Dotson Attended Richmond Liaison Committee meeting; Attended the Moonlight on the Mountain; Attending the Bay Trail Summit; Dotson walked Dotson Marsh and noticed a lot of loose rocks.
Director Rosario reported on meetings attended. Director Rosario Attended CCC Mayors Conference in Oakley; Attended the CCC Labor Council Annual dinner; Attended the Moonlight on the Mountain; Attended the East Bay Economic Development Alliance meeting; Attending the Operations Committee meeting; Attending the SF Bay Trail summit Attended the Oakland DD coalition; Attended Barbara Lee’s Labor breakfast. Rosario commented that the District should publicize the actions on PARS and ICMA.
Director Coffey reported on meetings attended. Director Coffey Attended CCC Mayors Conference in Oakley; Attended the CCC Labor Council Annual dinner; Attending the Richmond Liaison Committee meeting; Attended the Coastal Clean-up day hosted by Supervisor. Burgis; Attended as an ambassador staffed Black Diamond Mines open house.
E. PUBLIC COMMENTS
F. ADJOURNMENT
The meeting was adjourned at 4:15 pm by Board Vice President Waespi.
Respectfully submitted: /s/ Yolande Barial Knight Clerk of the Board
20 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
c. Authorization to Amend the Existing Contract for Services with Nichols Consulting Engineers to Design Plans to Dredge a Sediment Basin in Tilden Nature Area and Restore Three Interpretive Ponds: Tilden Regional Park (Graul/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize an amendment to the contract for environmental consulting services with Nichols Consulting Engineers (NCE), in an amount not to exceed $56,000. This amendment would also extend the contract term through December 2018, to allow NCE adequate time for finishing the plans, specifications and construction estimate.
REVENUE/COST
The additional work in this contract amendment to design plans to dredge a sediment basin in Tilden Nature Area and to restore three interpretive ponds can be completed for $56,000. Measure CC funds have previously been allocated to, and are available for use for this action in the Remove Debris and Silt Project, as shown below.
SOURCE OF FUNDS Remove Debris and Silt Project (#572200) $ 1,246,895 Expenditures and Encumbrances to Date (242,570) AVAILABLE BALANCE $ 1,004,325
USE OF FUNDS Amendment to Contract with NCE $ 56,000 REMAINING BALANCE $ 948,325
BACKGROUND
The sediment basin in Tilden Nature Area is one of several basins that are used to trap sediment before it reaches Jewel Lake. It was last dredged in 2009, and since then has reached full capacity and is no longer functioning properly. Due to the amount of sediment that needs to be removed,
21 along with the presence of California red-legged frogs, a federally protected species, project- specific regulatory permits must be obtained.
The three ponds in Tilden Nature Area were constructed to enhance wildlife habitat while providing educational opportunities for the public. The restoration of the ponds will create habitat for California red-legged frog, which have been observed in this area, and a variety of other wildlife that utilize open water habitat. In addition, a new trail and viewing deck will be installed to provide an “outdoor classroom,” which the District’s Interpretive staff can utilize for educational programs.
The Board authorized award of contract to NCE in the amount of $186,895 on February 2, 2016, via Resolution No. 2016-02-024, for design and environmental documentation pursuant to the California Environmental Quality Act. At the time the original contract was awarded, the District assumed construction would be completed in-house. On January 10, 2017, the Board approved an amendment to the original contract in the amount of $50,000, as it was decided the pond restoration construction would be completed by a licensed contractor. It was recently determined by Design and Construction, Stewardship, and Trails Development staff that construction will be more efficient if the sediment basin dredging portion of the project is combined with the pond restoration portion as one bid package. NCE will also develop a Storm Water Pollution Prevention Plan (SWPPP) as part of the amended scope and provide assistance during the bid process. As such, Task 1: Dredging EEC Sediment Basin in the original contract needs to be amended to include developing plans, technical specifications, a fee estimate suitable for public contractor bidding and contractor selection, and developing a SWPPP for the construction of the pond restoration and sediment basin portions of the project.
ALTERNATIVES
No alternatives are recommended.
22 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 10 -
October 17, 2017
AUTHORIZATION TO AMEND THE EXISTING CONTRACT FOR SERVICES WITH NICHOLS CONSULTING ENGINEERS TO DESIGN PLANS TO DREDGE A SEDIMENT BASIN IN TILDEN NATURE AREA AND RESTORE THREE INTERPRETIVE PONDS: TILDEN REGIONAL PARK
WHEREAS, by Resolution No. 2016-02-024, adopted February 2, 2016, the Board of Directors authorized a contract for services in the amount of $186,895 with Nichols Consulting Engineers (NCE) for design and environmental services required for sediment basin excavation and pond restoration at Tilden Nature Area; and
WHEREAS, the District initially assumed construction for the project would be completed in-house, but later determined construction would be more efficiently completed by a licensed contractor; and
WHEREAS, by Resolution No. 2017-01-004, adopted January 10, 2017, the Board of Directors authorized an amend the contract with NCE in the amount of $50,000 to complete the pond restoration portion of the project in order to seek public construction bids; and
WHEREAS, in order to develop the proper plans, technical specifications, and an estimate suitable for a public contractor bidding and contractor selection for the construction of the project, additional tasks must be added to the scope of work; and
WHEREAS, the East Bay Regional Park District desires to amend the contract for environmental consulting services with NCE to include this additional scope of work, and to extend the contract term through December 2018 to allow adequate time for completion of the work; and
WHEREAS, there is funding available for this action in the Remove Debris and Silt Project (#572200);
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes an amendment to the contract for environmental consulting services with Nichols Consulting Engineers to include additional work, an extension of the contract term through December 2018, and an increase in the contract amount not to exceed $56,000, for a total contract amount of $292,895 to finish the design to dredge the sediment basin and restore three ponds in Tilden Nature Area; and
23 BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 17th day of October 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
24 East Bay~ Tilden Nature Area Regional Park District Interpretive Pond Restoration and Acquisition, Stewardship and Sediment Basin Dredging Project Development Division Contra Costa County, California October 5, 2017
EXISTING TRAILS
J e w SEDIMENT BASIN DREDGING e l
C PROJECT
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e J e e w PROJECT AREA k e TILDEN CJ l T L r a a k INTERPRETIVE POND i e NATURE AREA l T rai RESTORATION PROJECT l TRAIL Loo p Ro CHANNEL ad AMPHITHEATER VIEWING DECK WOODEN FOOTBRIDGE
Jewel Lake Trail POND
W Feet i ld 0 50 100 150 c [ a t C r e e k T r a INTERPRETIVE il Je w POND RESTORATION e l PROJECT Cr ee k T ra il il ra T e k a L l e w e J d a o R e ic rv Se il ra T n o y n a C Laurel
W i ld c a ENVIRONMENTAL t ELEL C EDUCATION SOBRANTESOBRANTE r e CENTER SOBRANTE e m U k r NORTH RIDGE a NORTH ROLLINGWOODp T RICHMOND F RICHMOND p r a le S A N P A B L O e S A N P A B L O i tt r L l i o L P w e LITTLE EASTEASTa KENNEDY r c P RICHMOND RICHMOND a FARM HEIGHTSk GROVE ck r rat a T WILDCAT r t a CANYON i T l r a MILLER/ E L Ci E R R I T O ¨¦§580 E L Cl E R R I T O TILDEN KNOX NATURE
KENSINGTONKENSINGTON AREA PT. ISABEL SEDIMENT BASIN BROOKS TILDEN ALBANYALBANY DREDGING PROJECT ISLAND
80 ¨¦§ BERKELEYBERKELEY
CLAREMONT Miles EASTSHORE CANYON U 0 0.5 1 2 pp STATE PARK er Pa ck DISCLAIMER: Boundary and property lines shown on this map do not ra t C represent a boundary or property line survey. The East Bay Regional Park Tr e ail n District makes no representation as to the accuracy of said property lines (or t r ral D any other lines), and no liability is assumed by reason of reliance thereon. Park Use of this map for other than its intended purpose requires the written consent of EBRPD.
25 O:\GIS\CMcKaskey\Projects_2017\ASD\Grants\TI_Grant\TI_BrdMap.mxd 10/5/2017 Page Left Blank Intentionally
26 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
d. Authorization to Award Contracts for Rainbow Trout and Channel Catfish for 2018 and 2019: District-wide (Graul/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors award the 2018 and 2019 contracts for the District’s catchable rainbow trout to Mt. Lassen Trout Farms, LLC and channel catfish to Tsai Enterprise, LLC.
REVENUE/COST
Acceptance of these bids establishes a contract price per pound for fish purchases. Purchases will be paid out of Fisheries Management’s General Fund budget and will not exceed the annual fish stocking budget. The proposed base budget for fish plants in 2018 is $535,000 and will be subject to Board approval with the 2018 operating budget.
BACKGROUND
These contracts will enable the District to maintain its popular recreational fishing program in eight (8) of the District’s most popular lakes and ponds. The District placed an ad in the Bay Area News Group publication on July 28, 2017, soliciting rainbow trout and channel catfish vendors. In addition, a bid solicitation was placed on the District’s website, and hard copies of the bid forms were mailed to 14 rainbow trout suppliers and 17 channel catfish suppliers listed in the California Aquaculture Association’s and CDFW’s membership lists.
The following rainbow trout bids were received:
Vendor Bid Amount Mt Lassen Trout Farms, LLC, Redding, California $ 4.68/lb Desert Springs Trout Farm, Summer Lake, Oregon $ 5.15/lb
27 The following channel catfish bids were received:
Vendor Bid Amount Tsai Enterprise, LLC, Modesto, California $ 4.00/lb Freshwater Fish Company, Elk Grove, California $ 4.25/lb
Staff believes, in order to fulfill the annual demand of approximately 100,000 pounds of rainbow trout and 30,000 pounds of channel catfish required during 2018 and 2019, that Mt. Lassen Trout Farms, LLC should be awarded the contract for rainbow trout, and Tsai Enterprise, LLC be awarded the contract for channel catfish.
Mt. Lassen Trout Farms, LLC has provided the District with catchable rainbow trout to support the recreational fisheries in District lakes and reservoirs for many years, and Tsai Enterprise, LLC is a reputable fish farm, which also holds contracts with California Department of Fish and Wildlife (CDFW), a trustworthy reference.
ALTERNATIVES
No alternatives are recommended.
28 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 10 -
October 17, 2017
AUTHORIZATION TO AWARD CONTRACTS FOR RAINBOW TROUT AND CHANNEL CATFISH FOR 2018 AND 2019: DISTRICT-WIDE
WHEREAS, the East Bay Regional Park District maintains popular recreational fisheries in eight (8) lakes and ponds within its jurisdiction; and
WHEREAS, in order to maintain top quality freshwater fisheries, the District needs to procure catchable rainbow trout and channel catfish from private hatcheries; and
WHEREAS, the District has proposed a base budget allocation of $535,000 for the purchase of fish in 2018 in account 101-7465-000-5128 (Fisheries Management/Fish); and
WHEREAS, the District’s fish stocking program is financed with District fishing access permit fees; and
WHEREAS, bids were solicited from 14 rainbow trout suppliers and 17 channel catfish suppliers; and
WHEREAS, Mt. Lassen Trout Farms, LLC submitted the lowest bid of $4.68/lb for rainbow trout and Tsai Enterprise, LLC submitted the lowest bid of $4.00/lb for channel catfish;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby awards 2018 and 2019 rainbow trout and channel catfish contracts to Mt. Lassen Trout Farms, LLC and Tsai Enterprise, LLC, respectively; and
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and approved the 17th day of October 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
29 Page Left Blank Intentionally
30 EBRPD Fishing/Stocking Lakes
Printed: October 2, 2017 1:307,200
0 2.5 5 10 mi ,, ,, I I , , I I I I I I 0 12,500 25,000 50,000 Feet
East Bay Regional Park District. 31 Site managed by GIS Services. [ Page Left Blank Intentionally
32 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
e. Authorization to Purchase In-Car Cellular Modems from AT&T Corporation for Public Safety Vehicles: District-wide (Gershaneck/Ciaburro)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize spending of up to $60,000 in 2017 to purchase CradlePoint cellular modems and antennae with AT&T to provide access to/from the District’s Computer Aided Dispatch application (CAD) to Department of Justice (DOJ) data for public safety vehicles.
REVENUE/COST
The funds to cover the costs associated with this action are included in a designated capital fund.
SOURCE OF FUNDS Capital-PS Support Services-Construction in Progress-Communications Improvements 333-8120-000-7020-150300-602 $ 137,782
USE OF FUNDS 35 Wireless Networking Platforms/Modem $ 41,985 35 Low Profile Antenna $ 12,428 $ 54,413
BACKGROUND
Since 2012, the Public Safety Department has utilized mobile data computers in police vehicles to connect officers in the field with dispatch and our Computer Aided Dispatch system (CAD). This allows officers to read information regarding incidents without disrupting ongoing radio traffic. The recent upgrade of our CAD system allows officers to perform database inquiries into the California Law Enforcement System (CLETS). Transmittal of this information is required to be sent using secure and reliable equipment in an encrypted transmission. This equipment purchase meets Department of Justice and industry standards for transmission and reception of
33 data. This purchase of this equipment has been selected in cooperation with the District Information Systems staff.
The District’s legal counsel has reviewed this vendor and determined it to be a sole source vendor.
ALTERNATIVES
No alternatives are recommended.
34 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 10 –
October 17, 2017
AUTHORIZATION TO PURCHASE IN-CAR CELLULAR MODEMS FROM AT&T CORPORATION FOR PUBLIC SAFETY VEHICLES: DISTRICT-WIDE
WHEREAS, the Public Safety Department utilizes mobile data computers for public safety officers and vehicles; and
WHEREAS, transmission of data from the California Law Enforcement System (CLETS) is required by Department of Justice to be transmitted on secure, reliable equipment with data encryption; and
WHEREAS, the purchase of this equipment meets Department of Justice standards for transmission and reception of data; and
WHEREAS, the District’s Board Operating Guidelines require Board approval for annual spending greater than $50,000 with a single vendor; and
WHEREAS, the District’s legal counsel has reviewed this vendor determined it to be a sole source vendor; and
WHEREAS, the Police Department has funds available in designated capital funds for this purpose;
NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to approve the spending of up to $60,000 with AT&T for communication equipment in 2017; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 17th day of October 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
35 Page Left Blank Intentionally
36 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
f. Authorization to Amend a Contract for Services with Airtech Mechanical, Inc. for HVAC System Maintenance and Repairs: District Administration Building and Trudeau Training Center (McNally/Rasmussen/Auker)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize an amendment to the 2017 Contract for Services with Airtech Mechanical, Inc. from $43,594 to $63,594 for the 2017 calendar year for additional maintenance and repairs to the District’s HVAC systems at the Administration Building and Trudeau Training Center.
REVENUE/COST
The 2017 Contract for Services with Airtech Mechanical, Inc. for HVAC system maintenance and repairs is $43,594. Due to more than usual repairs, staff is requesting Board authorization to increase the total 2017 contract by $20,000 from $43,594 to $63,594.
SOURCE OF FUNDS Office Services General Fund (101-4160-000-6443), less encumbrances $63,594 AMOUNT AVAILABLE $63,594 USE OF FUNDS Original Airtech Mechanical Contract for Services, funded by Office $43,594 Services General Fund (101-4160-000-6443) Amendment to Airtech Mechanical Contract for Services, funded by Office Services General Fund (101-4160-000-6443) $20,000 TOTAL CONTRACT $63,594
BACKGROUND
The District has contracted with Airtech Mechanical, Inc. since 1991 to maintain the HVAC systems at the Administration Building and the Trudeau Training Center. Because of their excellent service and knowledge of the facilities, Airtech Mechanical, Inc. has been our sole source
37 contractor to provide HVAC system service. The Airtech Mechanical agreement was approved by the Board on January 15, 2013 (Resolution 2013-01-004).
The current $43,594 Contract for Services with Airtech Mechanical, Inc. includes $14,352 for monthly services, $14,242 for annual services and $15,000 for emergency or special repairs at the Administration Building and Trudeau Training Center. To date, $23,664 has been used for emergency repairs and additional funds are needed to repair the reducing valve on the boiler and repairs on the duct in the Finance department. The additional $20,000 is needed to fund these repairs and provide for any other emergency repairs that might occur this year.
ALTERNATIVES
No alternatives are recommended.
38 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 - 10 -
October 17, 2017
AUTHORIZATION TO AMEND A CONTRACT WITH AIRTECH MECHANICAL, INC. FOR MAINTENANCE AND REPAIRS: DISTRICT ADMINISTRATION BUILDING AND TRUDEAU TRAINING CENTER
WHEREAS, the East Bay Regional Park District (District) has been utilizing the services of Airtech Mechanical, Inc. to provide maintenance and repairs for the District’s HVAC systems at the Administration Building and at the Trudeau Training Center since 1991; and
WHEREAS, because of their excellent service and knowledge of the facilities, Airtech Mechanical, Inc. has been our sole source contractor to provide HVAC service as approved by the Board on January 15, 2013 (Resolution 2013-01-004); and
WHEREAS, the District has entered into a Contract for Services with Airtech Mechanical, Inc. for work up to $43,594 to be paid for by Office Services General Fund; and
WHEREAS, additional $20,000 is needed to repair the reducing valve on the boiler and repairs to duct in the Finance Department and provide for any other emergency repairs that might occur this year;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby amend and increase the amount of the Contract for Services with Airtech Mechanical, Inc. by $20,000. Bringing the total value of the 2017 contract to $63,594 for the maintenance and repairs of the District’s HVAC systems at the Administration Building and at the Trudeau Training Center; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and approved this 17th day of October, 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
39 ACQUISITION STEWARDSHIP DEVELOPMENT
AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION
a. Authorization to Exercise the Option, Purchase and Sale Agreement and Accept, Transfer and Appropriate Funds for the Acquisition of 4.0± Acres of Real Property from Raili J. Glenn, Trustee of the Raili Glenn Survivor’s Trust and the David Glenn Memorial Trust: Pleasanton Ridge Regional Park (Musbach/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize East Bay Regional Park District (District) staff to exercise the option, purchase and sale agreement with Raili J. Glenn, Trustee of the Raili Glenn Survivor’s Trust and the David Glenn Memorial Trust (Seller), and accept, transfer and appropriate funds for the purchase of her 4.0± acre property. The subject property is an inholding within Pleasanton Ridge Regional Park located at 10 Tehan Canyon Road, a private road adjacent to the Pleasanton city limit in unincorporated Alameda County.
REVENUE/COST
The subject property may be acquired for $1,900,000, its appraised fair market value, plus acquisition costs as described below. Pursuant to the option, purchase and sale agreement (Agreement), an option payment of $20,000 was deposited into escrow and credited toward the purchase price upon execution of the Agreement. The District had until September 30, 2017 to satisfy specified due diligence conditions precedent, at which time a $10,000 portion of the deposit was released to Seller. This $10,000 deposit is non-refundable but applicable to the purchase price. The District has until October 20, 2017 to exercise the option and until November 30, 2017 to close escrow and purchase the property.
This Board action authorizes the acceptance and appropriation of Alameda County Altamont Landfill Open Space Fund grant funding to cover a portion of the purchase price; the transfer and appropriation of the remaining Measure WW acquisition funds for the Pleasanton Ridge allocation area, depleting that source of funds; and the transfer and appropriation of Measure AA acquisition funds for the Consolidated South Metro Area to fund the remaining purchase price and acquisition related expenses. The grant funding was approved by the Altamont Landfill Open Space Committee on September 15, and is expected to be approved by Pleasanton’s City Council on October 17 and Alameda County’s Board of Supervisors on November 7. Should the
41 District’s funding application not be approved at these two meetings, staff requests authorization to fund the entirety of acquisition costs with Measures WW and AA acquisition money. Assuming the grant funding is approved, this action authorizes the acceptance, transfer and appropriation of the following funding sources for the uses specified below:
SOURCE OF FUNDS Designated Acquisitions – Measure WW Undesignated (CIP 229900WW00) $1,777,700 Designated Acquisitions – Measure AA Undesignated (CIP 229900BAAA) 53,200 Alameda County Altamont Landfill Open Space Fund 100,000 Total Current Appropriation $1,930,900
USE OF FUNDS Acquire Glenn Property/Pleasanton Ridge Acquisition (CIP 244300) Balance of Purchase Price $1,880,000 Title and Escrow Fees 5,400 Staff Time 5,000 Glenn Property/Pleasanton Ridge Safety and Security (CIP 244301) Hazardous Tree Removal 20,000 Septic System Repairs 10,000 Well improvements 5,000 Security System 5,000 Signage 500 Total Current Appropriation $1,930,900 Previous Appropriation for Option and Due Diligence $ 64,400 TOTAL PROJECT COST $1,995,300
BACKGROUND
By Resolution No. 2005-10-184, adopted October 4, 2005, the Board of Directors authorized negotiations with David and Raili Glenn for the acquisition of their property at 10 Tehan Canyon Road, a four-acre inholding within Pleasanton Ridge Regional Park containing the Glenn’s single- family residence in unincorporated Alameda County. Dr. Glenn passed away several years later; Mrs. Glenn continued to live in the home. In July 2017, Mrs. Glenn as successor Trustee agreed to convey the subject property to the District for $1,900,000, its appraised fair market value. The Board approved entering into the subject Agreement on July 25, 2017 by Resolution No. 2017-07-216.
Most recently, by Resolution No. 2017-08-224 dated August 8, 2017, the Board authorized staff to file an application for acquisition grant funds from the Alameda County Altamont Landfill Open Space Fund. The Altamont Landfill Open Space Committee was created as the result of a 1999 settlement agreement entered into by various environmental groups and Alameda County regarding the increased traffic in the I-580 corridor due to the expansion of the Altamont Landfill facility. The parties to the lawsuit, Alameda County, Waste Management of Alameda County (WMAC), the cities of Livermore and Pleasanton, and various environmental groups, agreed that the County would charge WMAC fees totaling $1.25 per ton of waste disposed at the landfill, a portion of this fee to be spent on acquisition of open space to be administered by the Committee
42 comprised of representatives from Alameda County, the City of Livermore, the City of Pleasanton, and the Sierra Club. On September 15, 2017, the Committee approved $100,000 of the Park District’s requested $600,000 amount.
The subject four-acre property is comprised of one assessor’s parcel, APN 941-1900-003. The parcel is irregularly shaped, roughly rectangular, and zoned Agricultural 100-acre minimum with a General Plan designation of Agricultural. The parcel has steeply sloping topography to its east behind the single-family home fronting directly on the private shared access road, Tehan Canyon Road. Seasonal Tehan Creek, crossed by a foot bridge at the property’s low point elevation of 540 feet, runs behind the home at the foot of a heavily wooded hillside. The hillside rises to a high point of 680 feet at the property’s southeast corner.
The primary access to the property is from Tehan Canyon Road. Tehan Canyon Road is a private road located within an appurtenant 12-foot wide easement that connects to Foothill Road in the City of Pleasanton. The easement provides access to four neighboring properties, including Park District property. The road, although still passable, was recently damaged by a landslide in part as a result of the winter rains. The four neighboring property owners with the help of an engineering firm are evaluating the best method for repairing the road and the cost to repair. Repair costs will be shared among the four parties proportionate to use, with the Park District’s share determined to be 15% and the Seller’s share 20%. Seller is committed to funding her 20% share regardless of whether the repair occurs before or after close of escrow of the subject property.
The three-bedroom, three-bath single-family residence with an attached two-car garage was constructed in 1982 and contains 3,500 square feet. It is of wood-frame construction and in generally good condition. The property is serviced with a private well and septic system and is linked to PG&E power. Due diligence inspections commissioned by District staff concluded that while the well’s production is sufficient for its current use serving a small household, minor repair may be necessary in the near future under Park District ownership, and more significant improvements long-term as the District prepares the property for its ultimate use. These longer- term improvements could include expansion or replacement of the existing well, or annexation into the City of Pleasanton’s water district as is the case for the District’s neighboring Garms Ranch to the east. Similarly, while the existing septic system is functional at its current service level, the septic field is showing signs of failure and will eventually need to be replaced; once under Park District ownership, a temporary drain field is recommended to circumvent possible near-term failure at a cost of $10,000 as reflected in the safety and security budget requested herein.
The site is also improved with a detached garage/workshop building and cottage that are uninhabitable but serviced with electricity. Both are wood frame with rustic exteriors in generally average to good condition with high quality exterior paint and watertight roofs. The garage/workshop is approximately 340 square feet and built on timber posts with its wooden floor elevated above the natural grade. It is unlikely it would be suitable for storing a vehicle. The cottage is approximately 750 square feet and lacks floor, wall and ceiling finishes. Inquiries with Alameda County indicate that the use of the cabin as a secondary residence is subject to zoning code and not automatic. According to an historic building assessment commissioned by
43 District staff in August, the structures appear to have been built in the 1920s, with the house extensively remodeled in the 1960s. While over 50 years old, neither structure appears to be eligible for the California Register of Historic Resources or the National Register of Historic Places because they have only moderate historic integrity, are not an exceptional or distinguished example of the Craftsman Style, and are not associated with significant local cultural patterns nor significant figures in local history.
The District’s acquisition of the subject four-acre parcel will serve to eliminate an inholding, help to preserve seasonal Tehan Creek coursing through the property, and further protect the habitat value of the surrounding Pleasanton Ridge Regional Park. The home could possibly serve as a staff or public facility, and the older structures as equipment storage, meeting rooms or rental cabins for “glamping,” to be determined through the Park District’s land use planning process. Acquisition of the property may also serve to provide an alternative trail alignment to the interior of the park from the Garms staff office and future staging area off Foothill Road.
An Acquisition Evaluation (AE), conducted to determine consistency with the District’s Master Plan and the suitability of the property as an addition to the park system for resource conservation and public recreational purposes, is attached. The AE recommends that upon transfer to the District, the property be placed into Land Bank status until surrounding parklands are open to the public and the 2012 Land Use Plan for this section of Pleasanton Ridge is implemented. The AE also provides the basis for the safety and security funding requested herein.
ALTERNATIVES
No alternatives are recommended. Staff recommends that the Board authorize the exercise of the option, purchase and sale agreement and the acceptance, transfer and appropriation of the funds described herein for the acquisition of the 4.0 ± acre Glenn property.
44 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 10 -
October 17, 2017
AUTHORIZATION TO EXERCISE THE OPTION, PURCHASE AND SALE AGREEMENT AND ACCEPT, TRANSFER AND APPROPRIATE FUNDS FOR THE ACQUISITION OF 4.0± ACRES OF REAL PROPERTY FROM RAILI J. GLENN, TRUSTEE OF THE RAILI GLENN SURVIVOR’S TRUST AND THE DAVID GLENN MEMORIAL TRUST: PLEASANTON RIDGE REGIONAL PARK
WHEREAS, the Board of Directors authorized negotiations with David and Raili Glenn (Seller) for their property at 10 Tehan Canyon Road, unincorporated Alameda County, by Resolution No. 2005-10-184, adopted October 4, 2005; and
WHEREAS, under direction given by the Board of Directors, staff has negotiated an Option, Purchase and Sale Agreement (Agreement) with the Seller for acquisition of the subject property; and
WHEREAS, the 4.0± acre property may be acquired for $1,900,000, its appraised fair market value as supported by an independently prepared appraisal; and
WHEREAS, on July 25, 2017 by its Resolution No. 2017-07-216, the Board authorized staff to enter into the Agreement for the acquisition of the subject property, whereby the Board appropriated $64,400 for the $20,000 option payment, staff and due diligence costs; and
WHEREAS, on August 8, 2017 by its Resolution No. 2017-08-224, the Board authorized staff to submit an application for acquisition grant funding in the amount of $600,000 from the Alameda County Altamont Landfill Open Space Fund in order to leverage diminishing Measure WW acquisition funds for the Pleasanton Ridge allocation area. On September 15, 2017 the Altamont Landfill Open Space Committee approved $100,000 of the requested $600,000 amount, with final approval going before the Pleasanton City Council on October 17, 2017 and the Alameda County Board of Supervisors on November 7, 2017; and
WHEREAS, the subject Agreement must be exercised by October 20, 2017 and escrow shall close by November 30, 2017; and
WHEREAS, acquisition of this property serves to eliminate an inholding, help to preserve seasonal Tehan Creek, further protect the habitat value of the surrounding Pleasanton Ridge Regional Park, and offer a potential alternative trail alignment from the District’s nearby Garms Ranch property into the interior of the park; and
WHEREAS, under the California Environmental Quality Act (CEQA) and the Park District’s Environmental Review Manual, this action by the Board of Directors is Categorically Exempt and therefore not subject to preparation and processing of environmental
45 documentation;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to exercise the Agreement with Raili Glenn for the purchase of her 4.0± acre property at 10 Tehan Canyon Road in unincorporated Alameda County for a purchase price of $1.9 million; and
BE IT FURTHER RESOLVED, that the Board authorizes the acceptance and appropriation of $100,000 in acquisition grant funding from the Alameda County Altamont Landfill Open Space Fund should the District’s application for grant funding be approved by the Pleasanton City Council and the Alameda County Board of Supervisors in October 2017; the transfer and appropriation of $1,777,700 from Designated Acquisitions – Measure WW Undesignated (CIP 229900WW00) utilizing funds from the Pleasanton Ridge allocation area; and the transfer and appropriation of $53,200 from Designated Acquisitions – Measure AA Undesignated (CIP 229900BAAA) utilizing funds for the South Metro allocation area, to acquisition project account Glenn Property/Pleasanton Ridge Acquisition (CIP 244300) and Glenn Property/Pleasanton Ridge Safety and Security (CIP 244301) as shown on the attached Budget Change Form. Should the grant funding not be approved in October 2017, the Board authorizes the transfer of $153,200 from Designated Acquisitions – Measure AA Undesignated (CIP 229900BAAA) utilizing funds for the South Metro allocation area, to the aforementioned acquisition and safety and security project accounts in lieu of the grant funding; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 17th day of October, 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
46 PLEASANTON RIDGE REGIONAL PARK East Bay ´ Regional Park District Glenn Property Acquisition, Stewardship and APN: 941-1900-003 Development Division July 24, 2017 (4.00 acres) Feet t:/bstone/mxd projects/appraisal/ 0 250 500 1,000 1,500 pr_Glenn-appraisal-b+w..mxd Vicinity Map
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48 ACQUISITION EVALUATION
Pleasanton Ridge Regional Park Glenn Property 4.0± acres APN 941-1900-003 (Alameda County)
Site Description:
The Glenn property consists of one parcel totaling 4.0± acres located in unincorporated Alameda County at 10 Tehan Canyon Road. The property borders Pleasanton Ridge Regional Park to the east and south and private property to the west and north. Tehan Canyon Road traverses the western edge of the property and is partially paved. It is a private road that is also used by two other residences located along the road. Road maintenance responsibilities are shared proportionate to use by four easement holders, including the Park District.
The Glenn property primarily consists of steeply wooded hillsides. Residential and other structures on the property include: a multi-level single-family residence with attached two-car garage, a detached workshop/garage structure and cottage. The outbuildings are in generally good condition. The property’s utility services include electrical and telephone services that are adequate for the current use. Electrical service is connected to the detached garage and cottage, in addition to the main residence. A well and septic system and leach field provide water and sewer services to the property. The well is located on an adjacent property within an appurtenant easement benefiting the Glenn property.
The adjacent Pleasanton Ridge parcels are currently under landbank status and not open to the public. The acquisition of the Glenn property will contribute towards rounding out park boundaries and provide the opportunity for an additional trail connection after the trail plan formed under the 2012 Pleasanton Ridge Land Use Plan is implemented.
The Glenn property is located within the sphere of influence of the City of Pleasanton, under the jurisdiction of Alameda County. The property is zoned A-Agriculture, a General Plan designation of Large Parcel Agriculture. The subject property is adjacent to the City of Pleasanton and is shown on the City’s general plan as having a Rural Density land use designation and is within the City’s urban growth boundary.
Natural and Cultural Resources:
The property lies within the Alameda Creek Watershed and a segment of Tehan Creek traverses the property. The creek is downstream of Tehan Falls and is in a generally natural and functioning condition. The structures on the property are located on a narrow band of level land between the road and the creek. The creek is directly adjacent to the structures to their east.
49 East of the creek the topography changes and the property predominately consists of steep hills dominated by oak woodland and shrubs. Elevations range from 540 feet above sea level to 660 feet.
The main residence was built in 1982 and is not considered historically significant. District staff commissioned a historic building assessment in August to assess the two other structures, the detached garage and the cottage, on the property. Originally built in the 1920s, neither structure appears to be eligible for the California Register of Historic Resources or the National Register of Historic Places because they have only moderate historic integrity, are not exceptional or distinguished examples of a building style, and are not associated with significant local cultural patters or figures in local history.
Mrs. Raili Glenn, the current landowner, has agreed to donate her archive of photos and ridge preservation memorabilia to the District, as well as to donate two historic signs.
No significant prehistoric archaeological resources, areas of Native American concern, or Hispanic-era resources are known to be present on the property.
Planning Issues:
Master Plan: This acquisition will be an expansion of an existing parkland or trail and is, therefore, consistent with the Master Plan 2013 Regional Parkland and Trail map as amended in July 2013.
Land Use Planning: The property will be an expansion of the Pleasanton Ridge Regional Park. The Pleasanton Ridge Regional Park Land Use Plan was adopted on July 17, 2012. The Glenn property was not included in the Land Use Plan and will remain in land bank status until the adjacent parklands are opened to the public and the Plan’s trail plan is implemented.
CEQA Compliance: This acquisition is exempt from CEQA requirements under both Sections 15316, and 15325 of the State CEQA Guidelines, the transfer of ownership of the land to preserve open space; and Section 15304, minor alterations of land with respect to grazing activities.
Public Safety:
Police: This property does not pose a significant impact on Police services as it is located near existing District facilities that require similar patrols. The property is located approximately 1.8 miles north of the Garms Service Yard via city streets. This property would be most efficiently patrolled by Eagle. Officers and staff would need to conduct periodic checks of the entrance gate and structures on the property. Routine patrols can be made as part of current patrol efforts. Once opened to the public, based on the use of the property, a re-evaluation should be conducted to determine necessary Public Safety resources.
50 According to the current property owner, there are numerous trespassers that travel by foot on Tehan Canyon Road throughout the year, but more commonly during the wet months due to a nearby natural attraction (“Tehan Falls”) within Pleasanton Ridge Regional Park and only a short distance west of the Glenn property. There is significant public interest in Tehan Falls, which the District acquired in 2009 and is currently closed off to the public. Tehan Falls shares the same creek bed that runs through the Glenn acquisition site. The current property owner stated that the majority of the trespass is by young adults intent on seeing the falls, but that the falls are only active during current or very recent rain events.
Furthermore, the current property landowner stated that their home and outbuildings have never been the target of burglary, theft or vandalism. The occupants do not have any existing surveillance or security monitoring device but if acquired by the District, a security system is recommended.
There is no significant or concerning Records Management System (RMS) information related to the property according to Alameda County Records.
Police Recommendations:
• Boundary signs and fence should be erected so the property will be clearly identifiable for jurisdictional purposes. • Install a security system in the residence
--Fire: The property is within the area rated by the State of California as a High Fire Hazard Severity Level and classified as State Responsibility Area (SRA) for fire protection; they are within the State’s Direct Protection Area (CAL FIRE 2007). The other properties in the planning area are also classified as a High Fire Hazard Severity Level but classified as Local Responsibility Area (LRA), under the jurisdiction of Livermore/Pleasanton Fire Department (LPFD), which provides fire and emergency services within the City of Livermore and Pleasanton and unincorporated surrounding areas.
In the event of a large wildland fire, additional fire resources would be available from the California Department of Forestry and Fire Protection’s (CAL FIRE) Station 14, known as the Sunol Station, located near the City of Pleasanton. Mutual aid by the Alameda County Fire Department would also be considered for response. Depending on the magnitude of the fire, CAL FIRE crews, dozers, air resources, supervisory overhead and additional engines could also be dispatched. District engines, watertender and helicopter resources when available, as well as overhead personnel, would respond. Response time of the District’s helicopter is estimated at 20 minutes and longer for ground resources. Regional Park District ground resources would be dispatched from the closest staffed station, Station One, in Tilden Regional Park; Station Ten in Lake Chabot is the closet, but not staffed.
This parcel is subject to a history of wind driven fires within the Pleasanton Ridge area, which typically results in the use of multiple resources to perform structure protection, animal and life safety for ranch and farmland assets. The parcel is located within the State's "High" Fire
51 Hazard Severity Zone. It is likely that a wildland fire would be fast moving and of high intensity and cause substantial damage to the natural resources and infrastructure improvements.
Hazardous materials response and fire prevention is the responsibility of EBRPD. District records document that over a recent three-year period, Pleasanton Ridge Regional Park had (12) twelve hazardous materials incidents. This average of more than one per year is a moderate occurrence, compared with other district parks. One could expect a similar level of occurrence in this new addition.
In a recent three-year period, Park District records and LPFD records indicate there were (46) forty-six medical incidents in Pleasanton Ridge area. This is a moderate level of occurrence when compared with other District parks, and could characterize medical response activity in the new parcel as well. However, medical emergencies within this area have extended estimated time of arrival (ETA’s) due to local jurisdiction priorities, the park’s remoteness and geographical features, greatly increasing the “golden hour” of time, which is from the time a patient is traumatically injured until they receive definitive care.
The EBRPD Fire Department will conduct a safety and exterior hazardous assessment on the property for defensible space and provide a formal recommendation to the park supervisor responsible for the new acquisition.
Recommendations:
• At trailheads or other public access points, include public education information regarding fire risks, hazards, responsibilities and actions to minimize fire occurrence and losses. • Continue to strengthen mutual aid relationships with Livermore/Pleasanton Fire Department, neighboring fire departments and protection districts, as well as with the State of California's CAL FIRE to ensure adequate emergency response times. • Integrate wildland/urban interface fire considerations in land management planning as well as development project plans. • Ensure an adequate level of fire and visitor safety protection capability is provided, commensurate with the increasing land base and wildland-urban interface requiring protection. • Maintain strategic existing ranch roads to provide emergency vehicle access and emergency evacuation routes for park visitors. • Support the local fire protection jurisdiction in their enforcement of hazard mitigation and annual defensible space clearances in compliance with State PRC 4291. • Work cooperatively with local property owners and authorities to maintain roads that provide emergency vehicle ingress and egress, as well as evacuation routes for park users. • Cooperate with county and state fire agencies to ensure neighbors and the visiting public are aware of the risks, hazards, responsibilities and defensible space requirements to minimize fire losses in the wildland-urban interface.
Acquisition Criteria: This property: • Implements the adopted Park District Master Plan.
52 • Presents an acquisition opportunity. • Presents an acquisition opportunity that will provide a logical and manageable park boundary. • Helps maintain an equitable parkland distribution of facilities and programs throughout the District. • Helps complete existing parks and protect wildlife and riparian corridors. • Provides opportunity to expand the regional trail network and increase access to an existing regional park. • Qualifies for funds from other sources.
Recommendation for Land Bank Status: Yes X No ___
• The property is not located within an area covered by an approved Land Use Plan. The property can be removed from Land Bank Status after surrounding parklands are open to the public and the Pleasanton Ridge 2012 Land Use Plan is implemented for this section of the park.
Site Cost Estimate: Acquisition Estimate: $1,900,000
Safety and Security Estimate: $ 45,000 Hazardous Tree Removal $ 20,000 Septic System Repairs $ 10,000 Well Improvements $ 5,000 Security System Installation $ 5,000 Signage $ 500
Maintenance and Operational Estimate (annual): $ 373 1 Total Five-Year Projection: $ 1,865
1 Estimate is based upon the annual Land Base Operating Cost Methodology.
10/11/2017 N. Lavalle
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54 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS INew Appropriation IBetween Funds X IFrom New Revenues X IBetween Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Expense: Capital Project- Account Name: Expense: Capital- Land Acquisition-District Wide- Acquisition-Pleasanton Ridge / Glenn Designated Acquisitions-Measure WW Property-Measure WW, Pleasanton Undesignated-Acquisition Ridge Acquisiton Allocation Area- Purchase Price Account: 333-7330-000-7010/229900 Account: 333-7320-159-7010 / 244300 WW00-100 $ 1,830,900 WP48-100 $ 1,777,700 Account Name: Expense: Capital Project- Account Name: Expense: Capital- Land Acquisition-District Wide- Acquisition-Pleasanton Ridge / Glenn Designated Acquisitions-Measure AA Property-Measure AA, South Metro Undesignated-Acquisition Acquisition Allocation Area - Purchase Price Account: 333-7330-000-7010/229900 Account: 333-7320-159-7010 / 244300 BAAA-100 $ 53,200 BAAA-101 $ 12,700 Account Name: Expense: Capital- Acquisition-Pleasanton Ridge/ Glenn Property Altamont Landfill Funds- Purchase Price
Account: 333-7320-159-7010 / 244300 GL23-101 $ 100,000 Account Name: Expense: Capital- Acquisition-Pleasanton Ridge / Glenn Property-Measure AA, South Metro Acquisition Allocation Area-Safety & Security Account: 333-7320-159-7010 / 244301 BAAA-500 $ 40,500 REASON FOR BUDGET CHANGE ENTRY As being presented at the Board of Directors meeting on October 17. 2017, the General Manager recommends that the Board of Directors authorize the appropriation of $1,830,000 from the Plesanton Ridge Acquisition Allocation Area, Measure WW funds; $53,200 Measure AA funds from the South Metro Allocation area and $100,000 from an Altamont Landfill grant. The new appropriation will allow for the purchase and safety and security phase of the Glenn Property purchase, project #244300. As approved at the Board of Directors Meeting on date: 10/17/2017 Board of Directors Resolution Number: 2017-10- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\17 - October 17, 2017\S DRIVE\C-2-a ASD 244300 Glenn Property Purchase Meas WW, GL23, BAAA
55 BOARD AND STAFF REPORTS 56 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
3. BOARD AND STAFF REPORTS
a. Actions Taken By Other Jurisdictions Affecting the Park District (Doyle)
U.S. Navy – Concord Naval Weapons Station On September 29, 2017, the Principal Deputy Assistant Secretary of the Navy signed the Record of Decision (ROD) for the Final Environmental Impact Statement (EIS) for the Disposal and Reuse of the Former Naval Weapons Station Seal Beach, Detachment Concord, known locally as the former Concord Naval Weapons Station. The ROD was published in the Federal Register and completes the U.S. Navy’s federal environmental review for the transfer and reuse of the former military facility. The EIS evaluated the proposed reuse of the former base as proposed in the Concord Community Reuse Plan adopted by the City of Concord in 2010. The Reuse Plan includes the approximately 2,540-acre future Concord Hills Regional Park that will be transferred to the East Bay Regional Park District through a Public Benefit Conveyance (PBC). The Navy can now begin the process to facilitate conveyance of the property to the District and the City of Concord. The current schedule anticipates the first phase of conveyance, including the land that is to come to the District, in the Fall of 2018.
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58 Event Calendar October 2017 Board Meeting Date: Oct. 17, 2017
Date Day Time Event Location Sponsoring Organization Old-Time Cowboy October 21 Saturday 11 a.m. – 4 p.m. Hootenanny Sunol EBRPD Multicultural Wellness October 28 Saturday 9 a.m. – 12:30 p.m. Walk Contra Loma EBRPD 59 GM COMMENTS
AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
4. GENERAL MANAGER’S COMMENTS
STAFF PRESENTATION Assistant General Manager of Public Affairs Carol Johnson and Assistant General Manager of Acquisition, Stewardship, Development Bob Nisbet will provide an update on community outreach pertaining to planning efforts by the District.
GM COMMENTS Retirements July 2017 through September 2017:
Michael Jackley Police Officer / Helicopter Pilot Public Safety 15 years Jen Preston-Kogelman Park Ranger II Lake Chabot 14 years Ricky Reed Park Ranger II Quarry Lakes 17 years Clay Smith Park Ranger II Wildcat Canyon 19 years
OPERATIONS DIVISION Interpretive and Recreation Services Department Community Outreach On September 6, the department formally entered a partnership with Youth Uprising, an Oakland Youth Service Provider, for the District’s Youth Employment Program (YEP).
Cultural Resources On September 6, during the Glenn property acquisition evaluation, staff arranged for the donation of photographs and documents pertaining to area history and efforts to protect the Pleasanton area ridgelines from development.
Northwest Region Garin: On September 9, Coyote Hills staff hosted the Garin Apple Festival. Approximately 1,400 visitors enjoyed crafts, games, orchard tours, apple tasting, and old-time music.
Crab Cove: On September 2, Interpretive staff, Outdoor Recreation, and Mobile Education staff hosted the Fish Festival for approximately 700 participants. This event was supported by the Dubai-Star grant, which funds fishing outreach in Alameda.
Mobile Education: On August 19, a National Geographic photographer visited the Aquatic Exhibits collection at Crown Beach. Forty-five different fish species were photographed for the Photo Ark project, which documents rare animals in the interest of preservation and public awareness.
61 Outdoor Recreation: On August 26, staff in conjunction with interpretive staff led two Kayaking at Big Break programs with 24 participants.
Tilden Nature Area: In August, pedestrian counters were installed and counted approximately 29,160 visitors at the Little Farm, 9,681 at the Environmental Education Center, and 5,472 at Jewel Lake during the month.
Southeast Region Ardenwood Historic Farm: On Labor Day weekend, nearly 3,000 visitors attended the annual Rail Fair.
Big Break Visitor Center: On August 21, over 500 visitors attended the Solar Eclipse program.
Black Diamond: On Labor Day, staff led Hazel-Atlas Mine Tours for a total of 112 participants with 99 visitors to the Sidney Flat Visitor Center.
Community Services & Volunteers: On August 29, twenty-three volunteers from the California State Automobile Association (CSAA) participated in pruning, the painting of restroom doors and single rail fences, and spreading of wood chips around the playground at Radke Martinez Regional Shoreline.
Sunol: On Labor Day weekend, staff welcomed a total of 3,000 visitors. There were 400 visitors at the East Beach Pop-Up Visitor Center, with 70 youth joining in litter pick-up activities, and 991 visitors at the Del Valle Visitor Center.
Park Operations Department Delta Unit Briones: In August, storm damage repairs were completed in the park. Staff worked with Roads & Trails and Pacific Gas & Electric (PG&E) to safely improve trail conditions and return them to their original state.
Unit-wide: In August, staff used a truck winch and pulley system to remove a 100-foot Cottonwood tree that fell during the January storms, clearing an area for public access.
Interpretive Parklands Black Diamond: On August 21, park staff assisted with parking and crowd control during the solar eclipse. The East County area was one of the few places in the Bay Area that was not covered with fog, which resulted in a wave of visitors filling parking lots to near capacity.
Parkland Unit Tilden: On August 2, staff assisted firefighters with the Grizzly Peak Fire response and assisted in the evacuation of park visitors. Over 100 children and camp counselors were safely evacuated from Gillespie Youth Camp.
Recreation Unit Redwood: In August, the Alternative Work Program Supervisor, along with staff, repaired and rehabilitated the first 600 feet of the Orchard Trail. Work included removal of a berm, narrowing of the trail to proper standards, restoring the tread out slope, installation of seven rolling drain dips, and two grade reversals.
62 Big Break: In August, the Youth Employment Program (YEP) Supervisor hosted the National Park Service youth crew at Big Break. The Supervising Naturalist assisted with primrose removal and provided staff for a Delta kayak interpretive program. The Park Recreation Coordinator assisted in organizing recreation staffing for the kayak program.
Shoreline Unit Unit-wide: In August, Civicorp crews worked at Miller/Knox Regional Shoreline on the hillside trails performing brushing and trimming at the trail tread. Also, at McLaughlin Eastshore State Park, the crew trimmed the fence line at the Burrowing Owl enclosure in Albany.
On August 26, the District co-sponsored a wellness walk with San Francisco State University (SFSU) for women and families from the local community. Approximately 60 women and their families attended along with Public Affairs Division staff and representatives from SFSU and Kaiser Permanente.
Lakes Unit Del Valle: On August 17, park and naturalist staff hosted a group of 19 volunteers who planted five Coast Live Oak trees at Hobie Point to replace trees that had had fallen due to drought and storms.
Shadow Cliffs: On August 4 – 6, the annual water trials for the Portuguese Water Dog Club of Northern California took place. This year's event included 57 entries performing a variety of tasks at different levels to demonstrate the excellent swimming ability of the breed.
Maintenance and Skilled Trades Department North County Trades Las Trampas: Staff is working with Sanitation and the Roads and Trails crew on the newly designed septic system at the 60 Valley Hill residence.
Tilden: Staff installed a new refrigerated drinking fountain at the Tilden staff office and installed a new exterior metal light pole at the Environmental Education Center.
Wildcat/Alvarado: Progress is being made in constructing the Havey Canyon Bridge abutments. Staff has worked cooperatively with the Trails Department, park staff, Roads and Trails, and the Survey crew.
South County Trades Alameda Creek Trail: Staff completed repairs at the Alameda Creek Regional Trail shop, which included an upgraded transformer, subpanel, and a new diesel truck exhaust-regeneration electrical outlet.
Ardenwood: Staff repaired a backflow leak at the Ardenwood Farm stand.
Garin/Dry Creek: The historic wrought iron gate and decorative brick column entrance to Dry Creek/Pioneer were restored to their original condition after being damaged by a member of the public in a vehicle accident.
Water Utilities Maintenance Las Trampas: Staff is replacing the control for the water system with a new satellite-operated control system. This will allow for remote monitoring of both pumping stations and the water storage tank.
63 Redwood Canyon: Due to a break in the sewage pipe at the pump vault, the golf course wastewater pumping station is being completely overhauled. Staff is also working on a plan to convert the existing system to a modern submersible pump system, consistent with District standards, in 2019.
Shadow Cliffs: Staff replaced the main irrigation pump and the main control valves.
Roads and Trails Garin: Staff completed work on restoring the Newt Pond Wildlife Area. More than 270 cubic yards of sediment spoils were removed and hauled a half-mile away to avoid disturbance to the Alameda Whipsnake. The project was designed to enhance California Red-Legged Frog and California Newt breeding habitat while improving livestock operations.
Sanitation and Recycling District-wide: Recycling and composting collection was coordinated for the Garin Park Apple Festival and the Concert at the Cove events. A new recycling program was implemented at Don Castro Regional Recreation Area.
Pleasanton Ridge: Staff worked with the Design and Legal Departments to obtain permits for the Castleridge Staging Area.
Sibley: Staff worked with Roads and Trails, Trades, and park staff to repair a failed septic system leach field at the visitor center.
64 BOARD COMMITTEE REPORTS 65 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
6. BOARD COMMITTEE REPORTS
a. Natural and Cultural Resources Committee (8/16/17) (Nisbet/Rosario)
Committee Members: Dee Rosario (C), Beverly Lane, Whitney Dotson
EBRPD Staff: Anita Slater, Anne Kassebaum, Beverly Ortiz, Bob Nisbet, Casey Brierley, Ed Culver, Heather David, Jim O’Connor, Joe Sullivan, Matt Graul, Michele Hammond, Pam Beitz
Guests: Judi Bank, Marty Morrow, Peter Rauch
A meeting of the Board Natural and Cultural Resources Committee was held on Wednesday, August 16, 2017, at Peralta Oaks Administration Headquarters, 2950 Peralta Oaks Court, Oakland, California. Director Dee Rosiaro called the meeting to order at 12:30 p.m. The following is a summary of the items discussed:
1. The District’s History and Legacy in Documents (Ortiz)
Cultural Services Coordinator, Beverly Ortiz reported on an overview of the wide variety of primary documents that preserve EBRPD’s history, as well as the cultural and historic legacy of District parklands. Efforts to assemble and conserve these documents was summarized.
California Native Plant Society Representative Peter Rauch commented that maybe the renewal of Measure CC could be used for additional resources for the archive program.
2. Steelhead Spawning Migrations in Alameda Creek (Sullivan)
Fisheries Program Manager, Joe Sullivan reported on the status of steelhead in Alameda Creek. He also presented the findings from a study conducted in the spring of 2017 when a total of nine Steelhead were rescued below an impassible barrier and moved upstream
66 to continue their spawning migration from the sea. Of those nine fish, six were fixed with transmitters, which allow biologists to monitor each individual’s migration pattern. Information from this study will help focus the conservation effort currently underway for this Federally threatened species in the Alameda Creek watershed.
3. Artichoke Thistle vs. Santa Cruz Tarplant: History and Update on Winning the Conservation Battle (Beitz/Hammond)
IPM Resource Analyst, Pamela Beitz and District Botanist, Michele Hammond reported on the history of artichoke thistle management in Wildcat Canyon Regional Park as part of invasive plant control for native grassland conservation including the Santa Cruz tarplant. The Santa Cruz tarplant (Federally threatened, State endangered, CRPR 1B.1) is considered to be one of the rarest and most protected plants within District lands. Santa Cruz tarplant seeds were introduced to Wildcat Canyon from a plant population that was destroyed by development in the City of Richmond. Following decades of treatment and ongoing monitoring, artichoke thistle that once threatened the tarplant’s habitat is now found only in small patches within this park.
California Native Plant Society Representative Peter Rauch commented on the management of grasslands and grazing. He also supported the idea of archiving plant commnuities with the renewal of Measure CC funds.
Chair Lane requested that someone look at the thistle problem on the Sycamore Valley Trail.
4. Public Comment (Rosario)
California Native Plant Society Representative Peter Rauch commented on the native habitats within EBRPD and how they are being managed.
Meeting adjourned at 2:28 p.m.
Meeting Minutes taken by: Heather David
67 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT
Tuesday October 17, 2017
D. BUSINESS BEFORE THE BOARD
6. COMMITTEE REPORTS
b. Finance Committee Minutes and Recommended Actions from the Meeting of August 23, 2017 (Wieskamp)
Attendees Board: Directors Ayn Wieskamp, Whitney Dotson and Colin Coffey
Staff: Robert E. Doyle, Debra Auker, Deborah Spaulding, Michelle Strawson O’Hara, Kim Balingit, Pam Burnor, David Sumner, Meadow D’Arcy, Jamie LeBow, Caitlin Stone, Kelly Barrington, Mimi Waluch
Speakers: Bartel and Associates, Doug Pryor PFM, Monique Spyke and Allison Kaune PARS, Rachel Sanders Highmark Capital Management, Andrew Brown
Public: Rick Rickard
Committee Chair Ayn Wieskamp began the meeting at 12:32 PM with the introduction of Committee members.
Agenda Item No. 1 Retiree Medical Trust Fund “OPEB” Actuarial Valuation
Assistant Finance Officer Deborah Spaulding introduced Doug Pryor with Bartel Associates, LLC who provide actuarial information about the District’s other postemployment benefits plans (OPEB). Additionally, annually, Bartel and Associates, provides an update on the status of District’s CalPERS retirement plans.
Bartel and Associates Doug Pryor, provided a summary of the most recently available June 30, 2015 report, including an illustration of the “implied subsidy” of allowing retirees to participate in the District’s medical plan at the same cost as active employees, and a description of Actuarial Stand of Practice 6 (ASOP6) and its impact. Pryor advised that the impact of ASOP6 is included in the 2017/2018 annual required contribution (ARC) calculation and rates.
68 Pryor advised that the OPEB actuarial valuation determined the contribution rate for 2017 and 2018, which is 9.1%, a decrease from 2015/2016 contribution rate of 10.6%. The Trust’s funded status improved to 59% as of June 30, 2015, adding that EBRPD is in the top tier of agencies in funding its OPEB obligation.
Pryor informed the Committee regarding the impact of implementing Government Accounting Standards Board (GASB) 74 and 75. These standards will require the District to include the value of unfunded retiree medical benefit liability on the financial statements. Based on current estimates, the District’s OPEB liability will be approximately $25 million in 2018. As the District continues to contribute to its OPEB Trust, the funded status of the Trust will improve.
Committee member Colin Coffey asked if contributions are based on a target for reaching fully funded liability. Pryor advised it is projected to take 14 years for OPEB Trust to be fully funded.
Agenda Item No. 2 June 30, 2017 Investment Report and Portfolio Review
AFO Spaulding presented the June 30, 2017 Investment Report in accordance with State Law and the District’s Investment Policy, and informed the Committee the total of the District’s cash and investments as of June 30, 2017, was $248,340,808, an increase of $37 million from last quarter, mainly due to the timing of receipt of property taxes. • Pooled cash/investment managed by CFO was $248.3 million • Bond funds managed by fiscal agents totaled $53.9 million. • During the quarter ended June 30, 2017 the District earned $727,601 in interest revenue and expended $26,593 in investment management fees.
Graph handouts included comparative investment information, Districts’ invested funds, information on securities held by PFM, District cash and investment by type along with Investment Performance Review from PFM.
AFO Spaulding introduced Ms. Monique Spyke and Allison Kaune, with PFM Group, the District’s investment management firm.
PFM Spyke and Kuane initially presented the investment results for the second quarter of 2017, giving an overview of the market environment. PFM expects the economy to continue to improve, however, a rising interest rate environment is a challenge for government agencies to navigate. PFM will manage the portfolio duration close to the benchmark and continue to look for safety in adding to the portfolio returns.
Ms. Kuane’s presentation included a forecast for 2017 market conditions, and explained how increasing interest rates will impact the market value of the District’s investment portfolio.
Recommendation: Motioned by Whitney Dotson and seconded by Collin Coffey that the Finance Committee recommends to the full Board of Directors acceptance of the June 30, 2017 Investment Report. Motion Approved.
69 Agenda Item No. 3 Pension Trust Rate Stabilization Administration & Investment Management
AFO Spaulding recapped for the Committee that at the May 24, 2017 Finance Committee, Committee Members reviewed the CalPERS pension contribution rates and directed staff to make the following recommendations to the Board of Directors: • Establish an irrevocable supplemental pension “Section 115 Trust” with Public Agency Retirement Services (PARS) • Transfer $3.5 million to PARS Section 115 Trust for District Miscellaneous Plan pension costs. • Continue to fund the PARS section 115 Trust, ranging from $2,000,000 to $500,000 annually for the next ten years.
At the meeting the Finance Committee requested additional information regarding PARS and the investment strategy that would be used to manage these funds.
AFO Spaulding introduced Rachael Sanders, Manager of Retirement Programs, with PARS who provided an overview of their Pension Rate Stabilization Program (PRSP) and an additional presentation by Andrew Brown, Senior Portfolio Manager, with Highmark Capital Management who provided a review of Highmark’s investment program and information on the “moderately conservative” investment strategy for managing the District’s Pension Trust.
STRATEGY: Equities Fixed Income Cash Moderately Conservative 20-40% 50-80% 0-20%
The historical rate of returns are included in the table below:
STRATEGY: 1 year 3 year 5 year Moderately Conservative 6.67% 3.64% 5.42%
Recommendation: None, this is an informational item only.
Agenda Item No. 4 Second Quarter 2017 General Fund and Other Governmental Funds Financial Report
Assistant Finance Officer Michelle Strawson O’Hara reported on the General Fund and Other Governmental Funds Financial reports.
As of June 30, 2017, the District’s financial activities are as expected when compared to prior year and to the current year budget.
70 General Fund Revenues & Expenditures as of June 30, 2017
General Fund Budget Actual % of Budget 2017 thru 6/30/17 variance Complete Revenue* $ 136,623,118 $ 65,851,377 $ 70,771,741 48.2% Expenditures* 139,954,162 65,554,061 74,400,101 46.8% net change in Fund Balance$ (3,331,045) $ 297,316 $ 3,628,361 * includes transfers
The report attachments provided additional information on the General Fund Revenues and Expenditures, commenting on areas with revenues and expenditures 10% higher or lower than prior year (with explanation) and summarized financial information for all other governmental funds.
AFO Strawson O’Hara continued to report on the status of the General Fund Unassigned Fund Balance. The target Unassigned Fund Balance is $43.7 million and the estimated ending fund balance based on budget is 47.3 million.
Revenues and Expenditures for Other Governmental Funds
• Special Revenue Fund – revenues and expenditures are as expected for this mid-point of the year. • Project Funds – revenues are reflected at 77.5% of budget due to approval of the 2017 budget appropriations and related transfers-in which are recorded upon approval. Expenditures for the 2nd quarter include payments to restore the Dotson Marsh, complete solar project at Shadow Cliffs and for the SF Bay Trail. • Debt Service Fund – revenues and expenditures are related to scheduled debt service payments for Measure AA and Measure WW bonds.
Committee chair Wieskamp inquire how many Public Safety positions are vacant. General Manager Robert E. Doyle replied eleven.
Recommendation: Motioned by Collin Coffey and seconded by Whitney Dotson that the Finance Committee recommends to the full board of Directors acceptance of Second Quarter 2017 General Fund and Other Governmental Funds Financial Reports. Motion Approved.
Agenda Item No. 5 Update on 2017 Internal Audit Projects
Audit Manager David Sumner updated the Finance Committee on the status of 2017 internal audit work plan accomplishments.
71 Audit Manager Sumner reported that during the period of January through July 2017, staff worked on 255 contracts and 11 projects that included:
• Measure WW Grants • Review of Tilden Merry-Go-Round • Review of Lake Chabot Regional Park Cash Handling Procedures • Review of Capital Improvement Project on Shadow Cliffs Solar Panels installation • Special Review of Kennedy Grove Park Cash Collection Activities
Audit Manager Sumner concluded by advising the Committee the audit staff does an annual assessment and determines which concessionaires will be audited along with any requests from the Operations Division.
Recommendation: None, this is an informational item only.
Agenda Item No. 6 Recommendation to Appoint Bond Financing Team for Bond Issuance
AFO Spaulding gave the Committee members a history of the Measure WW bond measure approved by voters in 2008, authorizing the District to sell $500 million in General Obligation Bonds. To-date, $160 million in bonds have been issued, and all but $4 million of the funds have been spent. For this reason, it is necessary for the District to issue an additional $80 million in Measure WW bonds by the end of 2017. To proceed with bond issuance and the advance refunding of 2009 Measure WW bonds, the District needs to select a financing team including Financial Advisor, Bond Counsel and Disclosure Counsel.
AFO Spaulding advised that staff completed an RFP and selected KNN Public Finance to serve as the District’s primary Financial Advisor, with the firm of Fieldman Rolapp and Associates selected for future bond issuances. Jones Hall will serve as Bond Counsel and Disclosure Counsel. It was noted the financing team members will be paid from bond proceeds.
Committee members were given a handout illustrating KNN’s schedule of the bond sale.
Committee member Coffey asked what type of firm is KNN. AFO Spaulding advised KNN is a small employee owned firm in California, adding that KNN specializes in General Obligation bonds.
The cost of the bond team is paid for out of the proceeds.
Recommendation: Motioned by Whitney Dotson and seconded by Colin Coffey that the Finance Committee recommends to the full Board of Directors acceptance to appoint a financing team and initiate the steps necessary to issue new Measure WW bonds and undertake an advance refunding for 2009 bonds. Motion approved.
72 Agenda Item No. 7 2017/2018 Tax Levy for General Obligation Bonds Debt Service and Assessed Valuation Update
AFO Spaulding reported that on August 8, 2017, the Board of Directors approved Resolution 2017-08-234, authorizing staff to develop the 2017/2018 tax rate for the District’s General Obligation Measure AA and Measure WW bonds. • The resolution stated that staff would report the actual tax rate to the Finance Committee. • The calculated ad valorem tax rate for 2017/2018 is .0021% per $100 of assessed valuation (AV) (compared to .0032% in the prior year). • This tax rate was reported to Alameda and Contra Costa County authorities on August 21, 2017. This amount is below the District’s commitment to voters to keep the annual bond debt service at or below $10/$100,000 of AV.
AFO Spaulding reported that the 2017/2018 total AV has increased from the prior year by: • Alameda County 2017/2018 AV increased 6.5% from the prior year. • Contra Costa County 2017/2018 AV increased 5.6% from the prior year.
AFO Spaulding provided a chart showing history of assessed value amounts.
Recommendation: None, this is an information item only.
Agenda Item No. 8 Open Forum for Public Comment
No public.
Item No. 9 Committee Comments
None
Meeting adjourned 2:25 p.m. Next meeting scheduled for October 25, 2017
Respectfully submitted,
Connie Swisher Finance
73 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 17, 2017
C. BUSINESS BEFORE THE BOARD
6. BOARD COMMITTEE REPORTS
c. Board Executive Committee (9/7/2017) (Lane)
Present
Board: Beverly Lane, Ayn Wieskamp, Dennis Waespi
Staff: Robert Doyle, Ana Alvarez, Becky Pheng, Bob Nisbet, Carol Johnson, Jim O’Connor, Liz Musbach, Steve Castile, Alan Love, Mona Koh, Mary Mattingly, Jeff Rasmussen, Debra Auker, Susan Gonzales
Public: Mike Reeves, Eri Suzuki, Bryan Scott
Board Executive Committee Chair Beverly Lane called the meeting to order at 12:33 pm.
1. Number of Parks
Carol Johnson, Assistant General Manager for Public Affairs, presented this agenda item.
From time to time, the Public Affairs Division updates the District’s map that is used in park informational signage and general brochures. Based on review of the Master Plan, discussion with the Planning Department, and recent acquisitions from the past four years, staff has determined that the District now has 73 parklands that are either open or have acreage in landbank status. There are currently 61 open and accessible parks, and 12 future/potential parks. Three new parkland sites; Alameda Point, Gateway and Concord Hills are awaiting Memorandums of Understanding for the District’s management. Bob Nisbet, Assistant General Manager for Acquisition, Stewardship & Development, discussed planning for future parks. Robert Doyle, General Manager, commented on Pt. Molate which is being debated—is it categorized as a trail or park?
Director Ayn Wieskamp inquired if the new Dumbarton Quarry site can be listed as a new park to be open in 2018? Jim O’Connor, Assistant General Manager for Operations, responded that the park should be open in the spring of 2019. Ms. Johnson commented that the District’s brochures and flyers are updated every two years, and will reflect the new number of District
74 parklands. Mr. Doyle emphasized that we need to be clear when showing which parklands are open and which are not.
Recommendation: None, this was an informational item.
2. Proposed Land Acquisition Department Reorganization
Liz Musbach, Chief of Land Acquisition, presented this agenda item.
Ms. Musbach gave an overview of the 2014 merger of the Land Division and Planning, Stewardship & Development Division (now called Acquisition, Stewardship & Development Division). The Land Acquisition Department has not undergone any organization changes as a result of the merger. For the past 30 years, the department remained at its current size of six staff. Ms. Musbach talked about the need for succession planning and the growing complexity of real estate transactions. Robert Doyle, General Manager, commented that the department has not undergone any major changes and that he supports this reorganization.
Ms. Musbach showed a chart of the proposed reorganization. The proposal would upgrade the Senior Land Acquisition Specialist to a Management Analyst position with supervisory responsibilities and real estate expertise specializing in land acquisition. This proposed additional step in the Land Acquisition Department real estate career ladder (Land Acquisition Specialist – Senior Land Acquisition Specialist – Management Analyst – Chief of Land Acquisition) would better reflect the more robust career ladders provided in other departments throughout the District and similar agencies in the Bay Area, as well as improve department efficiencies. As a second step to the reorganization, staff requests that one of the three Land Acquisition Specialist positions be upgraded to a Senior Land Acquisition Specialist position.
Director Beverly Lane asked if the department anticipates being busier or will the workload decline? Staff responded that the department is very busy; as the District grows, the workload increases. Mr. Doyle noted that there is a still a lot of Measure WW money thus acquisition of property will continue. Director Ayn Wieskamp commented that the reorganization makes sense and is supportive of the proposal. Director Dennis Waespi commented that he too supports the reorganization, and inquired about Local 2428’s position. Susan Gonzales, Interim Human Resources Manager, replied that one union position will be lost and one management position will be gained. This item was discussed with the union on three separate meetings.
Public Comment Mike Reeves commented that he supports the reorganization and that it will provide current staff with an opportunity for career advancement.
Recommendation: By motion of Director Dennis Waespi and seconded by Director Ayn Wieskamp, the Board Executive Committee voted 3-0 to support the proposed Land Acquisition Department reorganization.
75 3. 2017 Storm Damage Recovery Update
Steve Castile, Chief of Park Operations, presented this agenda item.
Over the past six months, the Operations Division has been working diligently to assess the storm damage which occurred in early 2017 resulting in the closure of many parks and trails. Approximately 29 park sites were damaged, resulting in $13-$15 million in damages. The damages were categorized as follows:
• A – projects to be completed in 2107 with work done by Park Operations staff. • B – projects to be completed in 2017 with work done by Park Operations-MAST. (4 projects) • C – projects to be completed in 2018 or beyond that require additional funding, permits or work to be completed by outside contractor. (74 projects) • D – projects already completed in 2017 by park staff, MAST, or outside contractor. (80 projects)
Director Beverly Lane asked why some trails were still closed. Staff responded that some sections of trails still had downed trees or required some sort of repair. Director Dennis Waespi commented that it is a good idea to have annual tree training for staff. Staff will continue to provide an update to the Board on recovery efforts.
Recommendation: None, this was an informational item.
4. Open Forum for Public Comments
Bryan Scott commented on funding for the East Contra Costa Fire Protection District. He asked the District to continue to look into the issue and to take action to avoid being singled out as the only source of property tax funds to fix the problem.
Eri Suzuki, President of Local 2428, expressed concern with the loss of staff at the District and commented on the need to correctly classify positions.
5. Board Committee Comments
Director Beverly Lane requested a status of land use plans.
There being no further business, Director Beverly Lane declared the meeting adjourned at 2:10 pm.
Respectfully submitted,
Becky K. Pheng
76 NEWSCLIPS
'=i] hood line SAN FRANCISCO
Displaced Horses Find Refuge In Oakland
Photo: Skyline Ranch Equestrian Center/
Wed. October 11, 2017, 12:34pm by Cirrus Wood
Firestorms sweeping through the North Bay are destroying thousands of homes, but not everyone fleeing the fires got out on two legs. In recent days, Oakland’s Skyline Ranch Equestrian Center and Piedmont Stables have been organizing relief efforts for the horses evacuated from four counties under a state of emergency due to uncontrolled wildfires. “A lot of people are talking about getting boots on the ground,
78 sending capable horse people to get in and tend the animals,” said Judi Martin, manager and head trainer at Skyline Ranch. The most needed resources are money and supplies, she said. “A lot of the displaced animals didn’t take food with them.” Skyline Ranch and Piedmont Stables operate as sister facilities. Both are owned by the East Bay Regional Park District and offer boarding, lessons, horse training and inner-city outreach. Martin, who manages both facilities, has worked with Title I schools such as Carl Munck Elementary. When the fires began, equestrians centers around the Bay opened up to displaced horses. In addition to Piedmont Stables, horses have been evacuated to the Solano County Fairgrounds in Vallejo, and about 25 are now at Golden Gate Fields in Berkeley, said Martin. “It seems like most horses have gotten out and are safe, but the fire is not entirely contained and no one knows,” she added. Piedmont Stables hosts three horses evacuated from American Canyon, a town just north of Vallejo. “It was a preliminary evacuation,” said Martin. Though the stables currently host just the three evacuees, Martin is very open to accepting more. One Skyline Ranch employee has been ferrying supplies up to the evacuation center in Vallejo with the offer to transport excess animals to Piedmont Stables on the return trip. “Some of those stables are old and dilapidated,” said Martin, such as the Vallejo facility, which is a fairground, not a year-round facility. “If someone would rather have their horse down here, even though we’re further away, we’ll take them.” To contribute money for feed and supplies, donate via YouCaring. Those with evacuated horses that need boarding can text Judi Martin at 510-388-9528.
79 SFG~ E State parks update: Annadel, Mt. Diablo among wildfire-related closures
By Tom Stienstra
Updated 6:58 pm, Wednesday, October 11, 2017
A structure sits below the smoke filling the hills behind it from the Tubbs fire on Wednesday, October 11, 2017 in Santa Rosa, Calif.
MORNING REPORT DAILY NEWSLETTER
Wildfires in Sonoma County scorched a popular mountain biking park — Trione- Annadel State Park — and three other state parks and a county park in the area remained closed Wednesday, according to the California Department of Parks and Recreation and Sonoma County Parks and Recreation.
All trails, roads and access points at Trione-Annadel, Jack London, Sugarloaf Ridge and Robert Louis Stevenson were shut down by rangers Monday. At Spring Lake County Park, which adjoins Annadel, all campers were evacuated Monday and rangers have blocked public access.
In addition, in Contra Costa County, Mount Diablo State Park remains under temporary closure as a precaution with the National Weather Service’s red flag warning for severe fire danger persisting into the week.
80 State Parks Director Lisa Mangat said through a spokeswoman that the agency is monitoring and assessing the situation throughout the region, often hour by hour.
In addition to the shutdown of Mount Diablo State Park, the East Bay Regional Park District posted a warning Tuesday for extreme fire danger for 23 parks and very high fire danger for an additional 40 parks. The district said it could also choose to shut down access at some parks, as it has in the past, until the fire alerts pass.
The largest areas burned in state parks have been been at Trione-Annadel State Park and Sugarloaf Ridge, where satellite cameras equipped by the California Department of Forestry and Fire Protection with fire-detecting technology showed hillside acres burning.
Heavy smoke has made it difficult for state parks to assess the damage by helicopter or airplanes, said department spokesman Jorge Moreno. Officials are relying instead on Cal Fire’s satellite images and video.
In one image at Annadel, east of Santa Rosa, high winds created nearly horizontal flames as the fire stormed out of the park. No structures have burned at Annadel, Moreno said.
Most park visitors call Trione-Annadel simply “Annadel,” one of the region’s best parks for mountain biking amid its 5,000 acres. Like much of the area, the landscape consists of grassland foothills peppered with oak, and forested ravines, where dry, hot weather with winds had set off red flag warnings just prior to the start of the blazes. Cal Fire’s “Fire Detection Footprint” satellite imagery showed fires burning Wednesday along the eastern shore of Lake Ilsanjo, with severe pockets of burn above that. At Sugarloaf Ridge, a 4,000-acre park with trails for hiking, mountain biking and horseback riding, park rangers evacuated campers and all employees, Moreno said. The fire detection footprint showed vast areas of the canyon slopes along Adobe Canyon burned Wednesday morning, with pockets of fire inside the park and other fires approaching park boundaries.
In Robert Louis Stevenson State Park along Highway 29 above Calistoga, the trail to Mount St. Helena was unscathed as of Wednesday morning; same for the trails that lead to the Palisades above the northern Sonoma Valley. However, two swaths of fire on the slopes that lead up Mount St. Helena, kept the park at risk, according to Cal Fire. At Jack London State Park near Glen Ellen, a landmark for its historical value, the buildings have emerged safe and historic artifacts have been moved, Moreno said.
Tom Stienstra is The Chronicle’s outdoor writer. Email: [email protected].
81 SFG~ E
Conflict as heated as the flames over Oakland hills fire prevention
By Otis R. Taylor Jr. Updated 6:00 am, Wednesday, October 11, 2017
A house lies in charred rubble the morning after the October 1991 Oakland hills firestorm that left 25 people dead. Photo: Fred Larson, The Chronicle
When Robert Doyle walked out of his house Sunday morning in Walnut Creek, he felt warm winds fanning from the east.
It’s the kind of wind that makes curtains billow, gusts that jiggle blinds before slapping the slats against windowsills.
It’s the kind of wind, drifting in unseasonably warm temperatures, that spreads wildfires. Doyle has been following the fatal fire that has devastated swaths of Napa, Sonoma and Mendocino counties, leaving scores homeless and missing.
“This is just chilling, this latest disaster, and I don’t think anybody anticipated it would happen in the North Bay,” said Doyle, general manager of the East Bay Regional Park District.
The park district manages more than 120,000 acres of regional parks, wilderness, shorelines and trails in Alameda and Contra Costa counties. It was a similar warm eastern wind that fanned the October 1991 firestorm that killed 25 people and wiped out nearly 3,500 homes in the Oakland hills.
82 Fire experts believe another firestorm is inevitable, because wildfires ignite in the Oakland hills about every 20 or 30 years. Doyle is focused on making sure another small grass fire, like the one that flared into the firestorm 26 years ago, doesn’t become a major disaster.
The grasses, chaparral and shrubbery in California’s wilderness are easily ignitable and burn voraciously. The key to avoiding another disaster is aggressive fire prevention, according to Doyle. That means a preventative culling of vegetation — a wildfire’s fuel — long before responses are limited to grabbing what you can and outrunning flames licking at rooftops and doorsteps.
“We have to prevent these conflagrations,” Doyle said. “The public has to demand that this pre-fire work gets done, and I’ve got people working doing that every day, except I could do more if we had the money.”
Here’s what’s causing Doyle’s financial bind: legal wrangling on what to cut — more or less.
In 2015, the Hills Conservation Network, a small cohort of land activists, sued the Federal Emergency Management Agency and landowners UC Berkeley and the city of Oakland, accusing them of unfairly clear-cutting eucalyptus, Monterey pines and acacia trees. According to my colleague Rachel Swan, the group charges that thistle, hemlock and poison oak would replace the felled trees, creating a greater fire risk.
The East Bay Regional Park District was named in the lawsuit.
“What we’ve been advocating for quite some time is that the fire risk around here is with the grasses and the shrubs,” Dan Grassetti, who heads the Hills Conservation Network, told me. “We are trying to prevent the creation of more of that kind of vegetation, because it’s an enormous fire hazard.”
Grassetti sees another problematic issue that’s being overlooked — neighborhoods encroaching on nature.
“The problem is that we’ve put houses too close to this environment,” he said. In August, a hillside fire near Grizzly Peak, a summit with beautiful vistas where people go to party in the Berkeley hills, ravaged 20 acres of rough terrain. It took five days and more than 150 firefighters to fully contain.
And late last month, a grass fire in the Oakland hills provoked evacuations of at least 100 homes. The fire burned through 22 acres of dry brush and grass. Both were quickly contained, because since the 1991 firestorm, fire training and suppression has been paramount.
“The good news is that the city of Oakland kind of has its act together on this at this point, which is great news,” said Grassetti, who lives in Claremont Canyon. But it’s not enough. To save lives — and money — more emphasis should be placed on prevention.
83 “California has to wake up and recognize that it is far more practical to do fire prevention,” Doyle said. Doyle said he needs more federal money to cut and clear brush and thin eucalyptus. In some areas in the hills, there’s a century of growth that needs to be removed.
But the funds have been threatened by a string of lawsuits. Though FEMA settled the lawsuit with the Hills Conservation Network, the $2.6 million the federal agency earmarked for the regional park district to cut brush and eucalyptus was made vulnerable because of a lawsuit filed by the Sierra Club, which claims FEMA isn’t doing enough.
The Sierra Club wants about 1,500 acres of eucalyptus removed and replaced by a native forest, which is exactly what the Hills Conversation Network is against. If only the all-hands-on-deck attitude of post-disaster relief could be tapped to find an equitable solution before it’s too late.
“People need to be more flexible to recognize that everybody is trying to do the right thing,” Doyle said. “But tying money up that could save lives and property because you think it should be 10 trees in this spot or no trees in this spot — it’s the two extremes. “It’s just very frustrating, because we end up spending billions of dollars just fighting fires and doing recovery, and there’s a tragic loss of both lives and property.”
San Francisco Chronicle columnist Otis R. Taylor Jr. appears Mondays, Wednesdays and Fridays. Email: [email protected] Twitter: @otisrtaylorjr
84 BLOGS THE DAILY CALIFORNIAN Monday, October 9, 2017 ~ TH.E.. DAI .LYCLOG...... A Cal blog by The Daily Californian
College Life Monday, October 9, 2017 WHERE TO CELEBRATE INDIGENOUS PEOPLES’ DAY IN THE BAY AREA
Wikimedia/Creative Commons
By Avanti Mehrotra | Staff Last Updated 3 hours Ago Today is the the 25th Indigenous People’s Day — a holiday first officially celebrated in Berkeley. So, what better way to celebrate and learn more about the day than in and around the Bay Area itself? We at the Clog have got you covered with a list of recommended places to check out in the coming week.
Indigenous People Sunrise Ceremony — Alcatraz Feel like getting up early, like 5 a.m. early? If so, head over to Pier 33 in San Francisco so you can take a boat to Alcatraz Island and watch the sunrise. There’ll be three boats leaving the dock at 5:00, 5:15 and 5:30 a.m. respectively, so choose a time that’s convenient for you because the early morning start will definitely be worth it. This is a special event specifically to remember Native Americans of all tribes, so don’t miss out.
Indigenous People’s Day Pow Wow and Indian Market — Martin Luther King Jr. Civic Center Park Head on over to Martin Luther King Jr. Civic Center Park on October 14th for a day of fun festivities. While the event isn’t today, you’ll be able to rest up from your early
85 morning after watching the sun rise. There’s a lot to do in the park, so we’re listing some of our top picks for you to check out.
Starting at 10 a.m., Native California and Aztec dancers will be doing exhibition dances until noon. This is a great way to see and learn about different types of indigenous dances and hey, maybe you’ll learn how to bust a move or two!
During the day, there’ll also be a “Prettiest Shawl” contest. This will be in honor of Millie Ketcheshawno, who took part in the Alcatraz Island Occupation that requested the island be used to home a university for Native Americans amongst other things.
Exploratorium The Exploratorium is free today! Usually closed on Mondays, the museum has decided to stay open for this holiday, allowing visitors to learn more about the world they live in. The museum is at Pier 15 so you might just want to spend the day in SF since you’ll probably already be there.
Coyote Hills Regional Park — Fremont Just a BART ride away, the Coyote Hills Regional Park used to be inhabited by the Ohlone tribal ancestors. Become one with nature by going on a hike, bike ride or picnic. You can also partake in one of the Naturalist programs to learn a little bit more about the history of this beautiful park. Don’t pass up learning more about Native American culture at the Tuibun Ohlone Village Site as well, which was an important Native American archeological site. While many of our lives may be busy with schoolwork, it’s definitely worth it to schedule time out of your day to celebrate Indigenous People’s Day. Given that the sunrise is today, and the Pow Wow and Market are on Oct. 14, you have plenty of time to attend both and learn about indigenous people.
Avanti Mehrotra is the assistant blog editor. Contact Avanti Mehrotra at [email protected].
86 Sunol Hootenanny - 2017
Saturday, October 21, 11am-4pm Sunol Regional Wilderness 1895 Geary Road, Sunol, CA 94586
Come celebrate our cowboy and ranching heritage, and join us for some good old-fashioned foot stompin’, hand clappin’ music! History comes alive with games and activities throughout the day. Pony rides, guided walks, demonstrations, craft making, and so much more! Live Music by: > Crawdad Republic > The Polka Cowboys Free Event, parking $5 (cash only)
East Bay~ Reafo!lal Parle Dt:stricc 2950 Peralta Oaks Court, Oakland, California 94605 1-888-EBPARKS or 1-888-327-2757 (Deaf or Hearing Impaired, please use the TRS at 711) All content within this site Copyright Q East Bay Regional Park District. All rights reserved.
87 EAST BAY TIMES
Community News Long-planned East Bay Greenway nears new milestone PROPOSED PEDESTRIAN, BICYCLE TRAIL WOULD RUN FROM LAKE MERRITT TO SOUTH HAYWARD BART STATIONS
[A student heads home on the East Bay Greenway in Oakland. (Photo by Paul Kuroda)
By Darin Moriki | [email protected] | Bay Area News Group
PUBLISHED: October 5, 2017 at 5:22 pm | UPDATED: October 6, 2017 at 10:59 am SAN LEANDRO — Take a stroll or a short bike ride around the Coliseum BART station in East Oakland and it won’t be hard to spot a work in progress. There, bicyclists, joggers and walkers have shared a half-mile-long, 12-foot-wide path along a three-block stretch of San Leandro Street between 75th and 85th avenues for the past two years.
For transit agencies, elected officials, railroad executives and transportation planners across Alameda County, the concrete pathway below the elevated BART tracks is part of a larger vision: a 16-mile trail along the BART tracks, called the East Bay Greenway, connecting seven stations in Oakland, San Leandro, Ashland, Cherryland and Hayward.
88 The task now, however, is threefold: determine exactly where the path should run between the Lake Merritt and South Hayward BART stations; negotiate with Union Pacific Railroad to possibly buy track lines or land for the path; and identify ways to fund the project.
“It’s really a vision, in coming through with the BART station, to really be a center point for what we can do, as well as a safe point through our town and into Hayward,” San Leandro Mayor Pauline Cutter said at a Sept. 11 City Council work session where the East Bay Greenway was discussed. “It’s something that we’re really looking forward to, and we’re always looking for money to put toward it,” she said.
The proposed East Bay Greenway would connect the Lake Merritt, Fruitvale, Coliseum, San Leandro, Bayfair, Hayward and South Hayward BART stations through a continuous, paved pedestrian and biking trail. Nearly a quarter of the 16-mile path, or 3.4 miles, would run through San Leandro, said Michael Stella, the city’s principal engineer.
The initial East Bay Greenway segment near the Coliseum BART station was completed in November 2015; it was a pilot project to test how often people would use it, Stella said. This portion of the path was constructed before any others early to take advantage of a $10 million federal grant obtained by the East Bay Regional Park District in 2010 to fund work on the East Bay Greenway and three regional trails.
Plans for the East Bay Greenway date back to 2008, when Urban Ecology, a Bay Area urban planning advocacy group, proposed a 12-mile pedestrian and bike path between East 12th Street and 18th Avenue in Oakland to the Hayward BART station.
The Alameda County Transportation Improvement Authority set aside grant funds in 2009 for a preliminary study of the East Bay Greenway. The Alameda County Transportation Commission, now spearheading the project, received about $2.6 million state grants in 2014 to prepare environmental studies. Caltrans is partnering with the Alameda County Transportation Commission to make the East Bay Greenway potentially eligible for federal funds. The draft environmental documents are scheduled to be released in the next few months, County Transportation Commission project delivery director Trinity Nguyen said. San Leandro plans to hold a public meeting in early November on the environmental study, Stella said.
The project, however, still faces its fair share of challenges, Stella said. Environmental documents outline two separate trail alignments and designs for the East Bay Greenway. One strategy involves purchasing Union Pacific-owned land and train tracks to build the path. The alternative involves constructing the
89 path using space between BART’s elevated track columns, adjacent streets and on-street bikeways, with sufficient setbacks from the Union Pacific tracks. “For a project that’s this large, it’s likely that the trail will be built segment by segment over several years,” Stella said.
Union Pacific rarely uses the rail tracks along the proposed East Bay Greenway, except to divert traffic from a more active rail line nearby used by most Amtrak and freight trains, Stella said.
Buying land and track areas from Union Pacific is still uncertain because negotiations have not started, although potential costs could be very high, Stella said. Those costs do not include the $160 million price tag to build the entire East Bay Greenway, according to county Transportation Commission estimates. “I think one of the greatest things in this strategy that has moved forward is the segmentation, because any jurisdiction that’s ready can proceed forward, if it doesn’t have any major (Union Pacific Railroad) influence,” Nguyen said at the meeting.
Agreements must also be forged with Alameda County or individual cities along the trail to operate and maintain the East Bay Greenway once it is complete, Stella said.
“We need everyone on board shaking hands … because if one person backs out, then we’ll have a regional trail with a gap in the middle, so it’s really important that we stay together as a group with our neighboring communities,” Stella said. Maintaining the trail could cost close to $25,000 per mile each year, based on East Bay Parks estimates for the Iron Horse Trail.
Darin Moriki is a reporter for the Bay Area News Group's Silicon Valley Community Newspapers. He covers Hayward, Castro Valley, San Leandro and nearby unincorporated Alameda County areas for the Hayward Daily Review. He has worked for the organization since 2016. He has worked for four newspapers in three states since graduating in 2012 from the University of Oregon with his master's degree in journalism. His coverage includes the 2011 Tohoku earthquake and tsunami in Japan and the 2012 Aurora theater shooting in Colorado. Originally from Hawaii, he dreams of the warm ocean water lapping at his feet and the sand between his toes.
90 SFGATE US wildfire costs exceed $2 billion, a record amid a year of extremes By Kurtis Alexander Updated 9:09 am, Friday, September 15, 2017
Photo: Genna Martin, Associated Press FILE - In this Sept. 5, 2017, file photo, the Eagle Creek wildfire burns on the Oregon side of the Columbia River Gorge near Cascade Locks, Ore. An Oregon lawmaker has lashed out at restrictions on logging, blaming them for the intensity of wildfires plaguing much of the U.S. West. (Genna Martin /seattlepi.com via AP)
The wildfire season that has leveled hundreds of homes, closed roads and parks, and sent hazy smoke into major cities across the West has become the most expensive in U.S. history, officials said Thursday, marking another chapter in a year of brutal extremes linked to climate change.
91 A menacing one-two punch of record rain last winter and record heat this summer, following a historic drought in several Western states, gave birth to a bumper crop of grass and brush that has since dried out and burned up. Big fires that have hit Montana, Oregon and California especially hard have thrust as many as 27,000 people to the fire lines, pushing the cost of fire suppression for the U.S. Forest Service to a milestone $2 billion this year, the agency reported. The expense tops the agency’s previous record of $1.7 billion in 2015, with two weeks still remaining in the budget year, which runs Oct. 1 through Sept. 30. The cost does not include the smaller amounts spent by other federal and state firefighting agencies.
Total federal spending ---- Firefighting costs $2.39 billion* I The U.S. Forest Service has spent a record ' $2 billion on fire suppression t his fiscal Forest Service ,' ' i year, with more than two weeks remaining $2 billion* on the fiscal calender.
...1
*-As of Sept. 14 0
~~m~s~~~~~~~w~~oommm~~~m~m~TIUTI~~~TI Note: Total federal spending on fire suppression consists of the expenses of the Forest Service and the Department of the Interior, which includes the Bureau of Indian Affairs, Bureau of Land Management. National Park Service, and U.S. Fish and Wildlife Service. Source: National lnteragency Fire Center John Blanchard/ The Chronicle
“The level of continued fire activity and the length of the fire season is what’s driving our costs,” said U.S. Forest Service spokeswoman Babete Anderson. Forty-one large blazes burned out of control across the West on Thursday, the latest in a fire season that began early in California and is forecast to remain much livelier than normal through at least the end of the month.
92 More than 8 million acres have been blackened nationwide this year, an area larger than the state of Maryland. That’s nearly 50 percent more than what’s usually charred at this point in the year.
Montana has taken the brunt of the devastating season, with the picturesque Rocky Mountains turning into a tableau of flame and smoke. Blazes forced thousands from their homes and killed at least two firefighters.
In Oregon, the Eagle Creek Fire has lit up the scenic Columbia River Gorge while showering the Portland area with a steady supply of ash.
California has seen dozens of major fires, from the massive 96,000-acre Eclipse Fire in the Klamath National Forest near the Oregon border to smaller but more devastating blazes near Lake Oroville and Yosemite National Park.
“It started with several years of drought,” said Scott McLean, a spokesman for the California Department of Forestry and Fire Protection, noting that a windfall of dead and dried-out trees set the stage for this year’s stark fire season. “They’re not coming back to life no matter how much rain you put on them.”
Instead, the wet winter created a buildup of grass that prompted several large fires in the state’s lower elevations in spring and early summer, only to be trailed by burns in the higher elevations as the year progressed, McLean said.
A record hot summer in California, which pushed the mercury to a chart-topping 106 degrees in San Francisco two weeks ago, only energized the fire season.
LeRoy Westerling, a climate scientist at UC Merced, said several factors play a role in increasingly severe fires across the West, including the nation’s history of fire suppression, which as a byproduct has left more fuel for fires to burn. Global warming is also in the mix.
“Higher temperatures mean more evaporation, which means drier fuels, and that means more fire,” Westerling said. “It’s complex, but climate change is really the back-seat driver, and it has been for decades.”
Kurtis Alexander is a San Francisco Chronicle staff writer. Email: [email protected] Twitter: @kurtisalexander
93 The 100 Most Influential East Bay Residents of All Time, Oakland Magazine, July 2017
1862-1957; 1872-1957 BERNARD MAY5ECK & JULIA MORGAN The creators of the Bay Area Tradition in architecture.
By Annalee Allen
mploying an innovative style using rustic, unpainted Ewood and plenty of natural light, architect Bernard Maybeck launched the so-called "Bay Area Tradition" in architecture. His protege and student at UC Berkeley Julia Morgan then took the style to new heights. Merritt and was torn down in the there. With persistence, Morgan Francisco, Berkeley, Oakland, and Born and raised in New York 1970s-much to the dismay of broke through that barrier and Alameda. Unfortunately, one of her City's Greenwich Village, Maybeck preservationists-to make way for received her advanced architectural best-known Oakland houses, called was the son of German immigrants a parking lot. Later, in the early training. Returning to her home "Red Gate," was lost in the 1991 skilled in the art of furniture 2000s, the parking lot became the in the Bay Area, she established East Bay Hills fire, which claimed making. As a young man, Maybeck site of the headquarters of the her own practice, becoming the 3,000-plus homes and 25 lives. studied at the Ecole de Beaux Arts Oakland Diocese, Roman Catholic first female licensed architect in Like Maybeck, Morgan died in in Paris before coming to California Church, and the Christ the Light California. She went on to have a 1957. While he achieved fame and in the early 1890s. He worked Cathedral, completed in 2008. successful and prolific career with recognition during his lifetime, it as a draftsman in the office of The American Institute of over 800 commissions to her credit. took longer for her work to win influential San Francisco architect Architecture, or AIA, recognized The Chapel of the Chimes widespread acclaim. Other styles, A. Page Brown and eventually Maybeck twice during his lifetime columbarium and mausoleum on including the so-called "Midcentury struck out on his own, carrying out with a citation in 1913 and with Piedmont Avenue in Oakland is Modem," were taking hold in the 200-plus projects during the course its highest honor, a Gold Medal in one of Morgan's more unusual 1950s and 1960s, and her works of his 30-year career. Perhaps his 1951. He died in Berkeley in 1957 at creations and illustrates her love of tended to fade in the background. In most famous surviving work is the the age of 95. eclectic styles. It combines a mixture the early 2000s, however, this began Palace of Fine Arts in San Francisco, Julia Morgan grew up in Oakland, of Gothic, Romanesque, and changing as preservation groups built for the 1915 Panama-Pacific the second child in a family of seven. Mediterranean decorative motifs started hosting house tour events International Exposition. After graduating from Oakland that also can be found in another of throughout the East Bay, and a new Maybeck's best-known Oakland High School, she rode the streetcar her famous projects, Hearst Castle generation became exposed to the building was the exotic and to UC Berkeley where she studied in San Simeon. She also embraced Bay Area Tradition of Morgan an picturesque Packard Automobile civil engineering. Recognizing her the Arts and Crafts Movement in Maybeck. showroom, described as "Moorish" natural talent, Maybeck encouraged architecture. In 2014, Morgan was by commentators in 1927 when her to apply to the elite Ecole de Like her mentor and friend posthumously awarded it was first built. It was on Beaux Arts in Paris, even though Maybeck, Morgan designed many Medal; the first worn Harrison Street across from Lake women were not then admitted gracious residences for clients in San in A.I1':s history.
Thomas L. Don Budge E.B. Mastick Albert Berkley 1915-2000 1824-1901 Ghiorso 1915-2001 Oakland native Served 1O y ears 1915-2010 Influential who became on Alameda's Alamedan and Oakland first male tennis Boart ofTru stees UC Berkeley attorney and player to win the before Alameda nuclear scientist founder of the Grand Slam in a created a city who discovered Lionel Wilson Oakland Post Joseph single year. Phyllis Diller council. Helped Kate Creedon 12 elements. Charles Lee Jack London 1915-1998 newspaper. First Knowland 1917-2012 found Alameda's 1827-1890 Tilden 1876-1916 black member of Helen Wills bureau of Glenn First black 1873-1966 Iconic TV Founder of 1857-1950 Famed author the Oakland Port Moody electricity. Seaborg mayor of Owner, publisher, and standup Alameda Alamedan who and activist who Commission. Oakland. Served and editor of the 1905-1998 comedienne Hospital, the first 1912-1999 served on the advocated for three terms. Oakland Tribune; Berkeley tennis who got her hospital in the Chemist first East Bay unionization GOP state star who won start while living East Bay. and Ghiorso P~Oistrict and the rights of legislator and eight Wimbledon in Alameda in colleague who bo d; Tilden laborers. congressman. titles. the 1950s. won Nobel Prize. Park namesake.
56 I TELEGRAPH MEDIA I JULY 2 017 94