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The Modern Humanities Research Association’S Own Books and Periodicals, and with the Preparation of Theses

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The Modern Humanities Research Association’S Own Books and Periodicals, and with the Preparation of Theses CONDITIONS OF USE As a service to the scholarly community, the MHRA is making the latest edition of the Style Guide (2) available for download free of charge as an Adobe® Acrobat® PDF file. Please note that the text of the Style Guide is ©Modern Humanities Research Association, 2008. You may download and make copies for personal use, but you may not re-publish the content, either digitally or in print. For licensing reasons it has not been possible to include here the BSI proof correction marks which appear in Chapter 15 of the printed version of the Guide. Printed copies of the Style Guide may be bought from: www.style.mhra.org.uk (price £6; $15). INSIDE FRONT COVER Created on 26 September 2008 at 21.18 hours page 1 MLR 104. 1 (JANUARY) 2009 e Modern Humanities Research Association was founded in Cambridge in and has become an international organization with members in all parts of the world. It is a registered charity number , and a company limited by guarantee, registered in England number . Its main object is to encourage advanced study and research in modern and medieval languages and literatures by its publications. PUBLICATIONS. e Association’s major publications, including most back volumes, are available either in original issues or in reprint. Price lists for volumes held by the Association may be obtained from Publications Sales, Maney Publishing, Suite , Joseph’s Well, Hanover Walk, Leeds , UK; email [email protected] Full details are available from www.mhra.org.uk JOURNALS THE MODERN LANGUAGE REVIEW* THE YEARBOOK OF ENGLISH STUDIES* THE YEAR’S WORK IN MODERN LANGUAGE STUDIES THE ANNUAL BIBLIOGRAPHY OF ENGLISH LANGUAGE AND LITERATURE* THE SLAVONIC AND EAST EUROPEAN REVIEW* PORTUGUESE STUDIES* AUSTRIAN STUDIES* OXFORD GERMAN STUDIES* (jointly with Maney Publishing) BOOK SERIES PUBLICATIONS OF THE MHRA MHRA TEXTS AND DISSERTATIONS MHRA BIBLIOGRAPHIES MHRA CRITICAL TEXTS LEGENDA (jointly with Maney Publishing) GUIDES MHRA STYLE GUIDE* * indicates publication in printed and electronic form. MHRA STYLE GUIDE A HANDBOOK FOR AUTHORS, EDITORS, AND WRITERS OF THESES SECOND EDITION LONDON modern humanities research association 2008 This second edition of the Style Guide has been edited by a subcommittee of the MHRA consisting of Glanville Price and Brian Richardson (Chairs), Malcolm Cook, Mari Jones, Gerard Lowe, Stephen Parkinson, and Liz Rosindale. The Style Guide may be ordered through the MHRA’s website at www.style.mhra.org.uk. It is also available online at this address. For further information about individual membership and the activities of the MHRA, visit the website at www.mhra.org.uk or contact the Honorary Secretary, Professor David Gillespie, Department of European Studies and Modern Languages, University of Bath, Bath BA2 7AY, UK (email [email protected]). ISBN 978-0-947623-76-0 © Modern Humanities Research Association, 2008 First edition 2002. Second edition 2008. You may download and make copies for personal use, but you may not re-publish the content. CONTENTS INTRODUCTION 1 1 PREPARING MATERIAL FOR PUBLICATION 1.1Introduction 2 1.2 General 1.2.1 Preferred Styles 2 1.2.2 Electronic Submission 3 1.2.3 Checking 3 1.3 Preparation of Copy 1.3.1 General 3 1.3.2 Instructions for the Typing of Copy 1.3.2.1 General 4 1.3.2.2 Corrections, Insertions, and Comments 4 1.3.3 Fonts and Capitals 5 1.3.4 Headings and Subdivisions 5 1.3.5 Dashes 6 1.3.6 Quotation Marks 6 1.3.7 Running Heads 6 1.3.8 Numbering of Pages 7 1.3.9 Typing Conventions 7 1.3.10 Special Characters and Diacritics, and Non-Latin Scripts 7 1.3.11 Notes 8 1.3.12 Illustrations 8 1.3.13 Tables 10 1.3.14 Cross-references 10 1.3.15 Copy Produced on a Typewriter 10 1.4 Author-typeset Formats 1.4.1 General 11 1.4.2 Direct Electronic Submission 11 iv MHRA STYLE GUIDE 1.4.3 Camera-ready Copy 1.4.3.1 General 11 1.4.3.2 Typographic Style and Layout 11 1.5 Order of Parts of a Book 12 2 SPELLING AND USAGE 2.1 Preferred Spellings 14 2.2 Diacritics 14 2.3 Hyphens 15 2.4 Quotations 16 2.5 Possessives 2.5.1 General 17 2.5.2 Proper Names 17 2.6 Truncations 17 2.7 Plurals 18 3 NAMES 3.1 Place-names 3.1.1 Towns and Cities 19 3.1.2 Countries 19 3.2 Academic Institutions 20 3.3 Personal Names 3.3.1 Celtic Names 20 3.3.2 Foreign Names 3.3.2.1 General 20 3.3.2.2 Transliteration of Slavonic Names 21 4 ABBREVIATIONS 4.1 General 23 4.2 Titles 23 4.3 In Footnotes and Endnotes 23 4.4 Use of Full Point 24 4.5 American States 24 5 PUNCTUATION 5.1 Commas 25 5.2 Dashes 26 5.3 Parentheses and Brackets 27 conTEnTS v 5.4 Punctuation in Headings 27 5.5 Punctuation with Italics 27 5.6 Quotation Marks 28 5.7 Ellipses and Square Brackets 28 6 CAPITALS 6.1 General 30 6.2 Titles and Dignities 31 6.3 Movements and Periods 31 6.4 Titles of Books and Other Writings 31 6.5 Compounds 33 6.6 Accented Capitals 33 6.7 Small Capitals 34 7 ITALICS 7.1 General 35 7.2 Foreign Words and Quotations 35 7.3 Titles of Books and Other Writings 36 7.4 Titles of Films, Musical Compositions, and Works of Art 36 8 DATES, NUMBERS, CURRENCY, AND WEIGHTS AND MEASURES 8.1 Dates 38 8.2 Numbers 38 8.3 Roman Numerals 39 8.4 Currency 40 8.5 Weights and Measures 41 9 QUOTATIONS AND QUOTATION MARKS 9.1 General 42 9.2 In Languages Other than English 42 9.3 Short Quotations 42 9.4 Long Quotations 44 9.5 Quotations from Plays 45 9.6 Omissions 46 9.7 Copyright and Permissions 46 vi MHRA STYLE GUIDE 10 FOOTNOTES AND ENDNOTES 10.1 General 47 10.2 Methods of Limiting Notes 47 10.3 Position and Numbering 47 11 REFERENCES 11.1 General 49 11.2 Forms of Reference 11.2.1 General 49 11.2.2 Books 50 11.2.3 Chapters or Articles in Books 54 11.2.4 Articles in Journals 56 11.2.5 Articles in Newspapers and Magazines 58 11.2.6 Theses and Dissertations 58 11.2.7 Plays and Long Works 59 11.2.8 The Bible 59 11.2.9 Manuscripts 59 11.2.10 Online Publications 11.2.10.1 General 60 11.2.10.2 Online Articles 61 11.2.10.3 Online Databases 61 11.2.10.4 Other Sources 62 11.2.11 Recordings, Films, and Digital Media 62 11.3 Later References 63 11.4 Citation by the Author–Date System 63 11.5 Cross-references 65 11.6 Bibliographies 65 12 PREPARATION OF INDEXES 12.1 General 67 12.2 Index Entries 67 12.3 The Indexer 68 13 PREPARATION OF THESES AND DISSERTATIONS 13.1 General 69 13.2 Length of the Thesis 69 conTEnTS vii 13.3 Parts of the Thesis 13.3.1 Title Page 69 13.3.2 Abstract or Synopsis 70 13.3.3 Table of Contents and List of Illustrations 70 13.3.4 Preface, Acknowledgements, Declaration 70 13.3.5 List of Abbreviations 71 13.3.6 Text 71 13.3.7 Notes 71 13.3.8 Appendices 71 13.3.9 Bibliography 71 13.3.10 Index 72 13.4 Preparation of the Typescript 13.4.1 General 72 13.4.2 Headings and Subheadings 72 13.4.3 Checking and Correction 73 13.4.4 Cross-references 73 13.4.5 Illustrations and Tables 73 13.4.6 Number of Copies 73 13.5 Binding 73 13.6 Permission to Consult and Copy 74 13.7 Further Reading 74 14 USEFUL WORKS OF REFERENCE 75 15 PROOF CORRECTION 76 16 INDEX 87 INTRODUCTION The MHRA Style Guide is intended primarily for use in connection with the Modern Humanities Research Association’s own books and periodicals, and with the preparation of theses. However, it is hoped that it will also be widely useful to authors, editors, and publishers. The Style Guide is the successor to the MHRA Style Book, first published in 1971 under the editorship of A. S. Maney and R. L. Smallwood, and revised in later editions. This second edition takes account of comments and suggestions made by users of its predecessor, the Style Guide of 2002,and we are grateful for these. It has been updated, especially in order to take account of the widespread use of electronic means of text preparation, submission, and publication. Some sections have been revised or expanded for the sake of clarity and completeness, and new ones have been added; in this process, the previous Chapter 2 has been divided into a revised chapter on Spelling and Usage and a new Chapter 3 on Names. Material that seemed redundant has been removed. Any comments and suggestions for amendments or additions will be welcomed and may be sent to [email protected]. The Style Guide is also available online at www.style.mhra.org.uk. © MHRA, 2008. www.style.mhra.org.uk PREPARING MATERIAL FOR 1PUBLICATION 1.1 INTRODUCTION This chapter deals with the preparation of copy for editing and subsequent publication in any medium. Many of its principles also hold for the form in which articles are submitted for consideration by journal editors (see 1.2.1).
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