Local Government Performance Assessment
Bunyangabu District
(Vote Code: 622)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 74%
Educational Performance Measures 77%
Health Performance Measures 73%
Water & Environment Performance Measures 83% 622 Accountability Requirements 2019 Bunyangabu District
Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s The LG submitted an Annual Performance performance contract of the inventory/schedule Contract on 18th July 2019 and was forthcoming year by June 30 on of LG submissions of received by MoFPED on 22nd July 2019. the basis of the PFMAA and performance This submission was within the extended LG Budget guidelines for the contracts, check deadline of 31st August 2019 coming financial year. dates of submission and issuance of receipts and:
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The LG submitted a Budget for the includes a Procurement Plan inventory of LG forthcoming FY (2019/2020) on 17th July for the forthcoming FY by 30th budget submissions, 2019. The budget did contain a LG June (LG PPDA Regulations, check whether: procurement plan for FY 2019/2020. The 2006). submission was within the extended o The LG budget deadline of 31st August 2019. is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s The LG submitted the Annual Performance performance report for the official Report for the previous FY 2018/2019 on previous FY on or before 31st record/inventory of 31st July 2019. The LG complied with the July (as per LG Budget LG submission of extended submission deadline of 31st Preparation Guidelines for annual performance August 2019 coming FY; PFMA Act, 2015) report submitted to MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly From MoFPED’s Submission of the quarterly budget budget performance report for official record/ performance reports during FY all the four quarters of the inventory of LG 2018/2019 was as follows; previous FY by end of the FY; submission of PFMA Act, 2015). quarterly reports (a) Quarter 01 was submitted in PBS submitted to on 6th November 2018 MoFPED, check the date MoFPED (b) Quarter 02 was submitted in PBS received the on 30th January 2019 quarterly performance reports: (c) Quarter 03 was submitted in PBS on 16th May 2019 • If LG submitted all four reports to (d) Quarter 04 was submitted in PBS MoFPED of the on 31st July 2019 previous FY by July 31, then it is The submission were within the extended compliant (timely deadline for submission, that is 31st August submission of each 2019 quarterly report, is not an accountability requirement, but by end of the FY, all quarterly reports should be available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit 5 Yes The LG has provided From MoFPED’s The Bunyangabu District Local Government information to the PS/ST on the Inventory/record of provided information to the PS/ST on the status of implementation of LG submissions of status of implementation of Internal Auditor Internal Auditor General and statements entitled General or Auditor General’s findings for the the Auditor General’s findings “Actions to Address previous financial year 2017/2018 as for the previous financial year Internal Auditor detailed below: by end of February (PFMA s. General’s findings”, The CAO submitted to the PS/ST 11 2g). This statement includes information on the status of implementation actions against all find- ings Check: of Internal Auditor General or Auditor where the Internal Audi- tor and General’s findings through letter dated 5th • If LG submitted a the Auditor General December, 2018 under reference CR/250/4 ‘Response’ (and recommended the Accounting which was received by MoFPED on 6th provide details), then Officer to take action in lines December, 2018. The Internal Auditor it is compliant with applicable laws. General received copy of the same letter on • If LG did not 6th December, 2018. The above mentioned submit a’ response’, CAO’s letter was copied to the Permanent then it is non- Secretary Ministry of Local Government, the compliant Internal Auditor General, the Chair Person of the District as well as the Resident District • If there is a Commissioner. response for all –LG is compliant The Internal Auditor General raised twenty three queries which were followed up and • If there are partial cleared. Examples of some of the queries or not all issues raised included the under listed among responded to – LG is others. not compliant. (a) Unaccounted for funds in the district totalling shs 32,111,820;
(b) Poor record keeping in respect of local revenue realised by the district coupled with poorly maintained books of accounts at the district head quarters.
Total number of queries raised Total number of queries cleared Total number of queries pending
23 23 00
The OAG raised six queries for FY 2017/2018 for which the CAO communicated response to queries through letter dated 19th February, 2019 under reference CR/1250/4. The letter was received by PS/ST MoFPED on 20th February, 2019 and copied to the Chair person of the District, Auditor General Regional Office in Fort Portal, Internal Auditor General, PS MoLG, RDC, District Internal Auditor as well as the LGPAC. All the queries were cleared and the DLG got Unqualified OAG Opinion in respect of the audited financial statements for FY 2017/2018.
Examples of the queries included among others the under listed:
(a) Implementation of the Uganda Road Fund;
(b) Lack of land title for the area occupied by the district head quarters;
(c) Unlicensed activities on natural resources;
(d) Un constituted District Environment Committee;
(e) Inadequate facilitation of health facilities in the district by the National Medical Stores and lack of ambulances to cater for patients on emergency.
(f) Vacant position of Unaesthetic Officer in the district.
Total number of queries raised Total number of queries cleared Total number of queries pending
06 06 00
Response to the PS/ST was done within the prescribed time frame of February, 2019 as provided in the Public Finance Act, 2015.
6 Yes The audit opinion of LG According to the Auditor General’s report of Financial Statement (issued in December 2019, the audit opinion for the January) is not adverse or financial statements of Bunyangabu LG for disclaimer. the Financial Year ended 30th June 2019 was Unqualified.
622 Crosscutting Bunyangabu Performance District Measures 2019
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ The Physical Planning Committee was not fully constituted infrastructure municipality has: as per Part III (9) of the Physical Planning Act, 2010 as it had projects in: (i) a only 10 members instead of 13. These were appointed on 8th municipality / • A functional Physical January 2018. Members were; (ii) in a district Planning Committee in are approved place that considers new Name Designation by the investments on time: Mugabe Robert Principal Assistant respective score 1. Secretary (chairperson ) Physical Planning Orishaba Elvis Physical Planner Committees (Secretary ) and are consistent with Kyomya Grace District Agriculture Officer the approved (Member ) Physical Plans Muganzi Edgar Environmental Officer Maximum 4 (Member ) points for this performance Kabakoma Moureen Town Clerk. Buheesi measure. Town Council (Member )
Kabatoro Brenda District Community Development Officer (Member )
Mpanga James Town Clerk - Kyamukube Town Counci (Member )
Mutegeki Wilson District Roads Engineer (Member )
Kugonza Simon District Surveyor - Kabarole (Member )
Mugabe Nathan District Water Officer (Member )
The Committee was found functional during the FY 2018/2019 evidenced by the following:
The committee held a meeting on 4th July 2018 and under minute no. BDLG / PPC / 03/07/2018, 18 development applications were considered and 1 plan discussed and recommended for approval by the District Land Board.
Another meeting was held on 4th October 2018 and under minute no. BDLG / PPC / 03/10/2018, applications for DLG infrastructural developments were discussed and recommended for approval. These included; construction of Kiyombya seed SS, Construction of Ruboona trading center administration block, renovation of Kakinga roadside market, construction of Kisomoro sub county headquarters phase II and rehabilitation of Pohe GFS Katoma – Rwano – Kabaleebi. Another meeting was held on 10th March 2019 and under minute no. BDLG / PPC /03/03/2019 5 DLG infrastructural developments were discussed and recommended for approval. Examples included; Construction of a classroom at Ntanda and Kitonzi Primary schools, extension of GFS to Busamba, Kasukali from Bukara reserve, Construction of a maternity ward at Rwimi sub county and construction of Kabango HC II.
Another meeting was held on 4th April 2019 and under minute no. BDLG / PPC / 03/04/2019, 7 applications for land cases were handled and recommended for approval.
The current Physical Development Plan was recommended by Council and submitted to the National Physical Planning Board for approval on 7th March 2019 on ref: CR / 195/2/1.
The building plans register was also in place with turnaround time not exceeding 30 working days.
1 1 All new • Evidence that district/ There was evidence of submission of 4 sets of minutes of the infrastructure MLG has submitted at Physical Planning Committee to MoLHUD as follows; projects in: (i) a least 4 sets of minutes of municipality / Physical Planning Date of the meeting Date of Submission of minutes (ii) in a district Committee to the (a) 4th July 2018 1st October 2018 are approved MoLHUD score 1. by the (b) 4th October 2018 18th December 2018 respective Physical (c) 10th March 2019 21st March 2019 Planning Committees (d) 4th April 2019 15th June 2019 and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 1 All new • All infrastructure The following infrastructure investments were found to be infrastructure investments are consistent with the approved Physical Development Plan. projects in: (i) a consistent with the municipality / approved Physical 1. Construction of Kasunganyanja HC III maternity ward (ii) in a district Development Plan: score 2. Construction of Kakinga maternity ward in Rwimi sub are approved 1 or else 0 county by the 3. Construction of a classroom block at Ntanda and respective Kitonzi primary schools Physical 4. Construction of Kiyombya Seed secondary school Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 1 All new • Action area plan Action Area plan for FY 2018/2019 was prepared by infrastructure prepared for the previous Orishaba Elvis (District Physical Planner) and approved by projects in: (i) a FY: score 1 or else 0 Rubaijaniza Johnson (District Engineer) on 4th October 2018 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities Priorities in AWP for FY 2019/2020 were based on outcomes investment in AWP for the current FY of the Budget Conference that was held on 30th October activities in the are based on the 2018. : approved AWP outcomes of budget for the current conferences: score 2. Examples of priorities included; FY are derived Under education: there was construction of one seed from the secondary school at Kiyombya found P. 99 of the AWP and in approved five- P.3 of the budget conference report. There was also the year construction of a 5 stance lined latrine at Mujunju, Ntanda development and Karambi Primary schools found on P. 92 of the AWP and plan, are based P.4 of the budget conference report. There was also supply of on discussions furniture to Kiyombya seed school found on P.99 of the AWP in annual and on P. 4 of the budget conference report. reviews and Under Health: There was the completion of a maternity ward budget at Kakinga HC III that was found on P.78 of the AWP and on conferences P. 9 of the budget conference report. There was also the and construction of a general ward and mortuary at Kibiito HC IV that was found on P.79 of the AWP and on P. 9 of the budget have project conference report. There was also construction of a 3 stance profiles V.I.P latrine at Buheesi HC III found on P.76 of the AWP and on P. 9 of the budget conference report. There also the Maximum 5 rehabilitation of Kibaate HC III OPD that was found on P. 79 points on this of the AWP and on P.9 of the budget conference report. performance measure. Under Water: there was the construction of Buheesi and Pohe Gravity Flow schemes on P.124 of the AWP and on P. 7 of the budget conference report. There was also the construction and design of Bunaiga – Masibwe GFS on P. 124 of the AWP and on P.7 of the budget conference report. There was also rehabilitation and repair of 10 shallow wells that on P.117 of the AWP and on P. 7 of the budget conference report.
Under Roads and works: there was construction of 32 Kms of district roads, i.e. Kasunganyanja – Lyembaire and Kajumiro that was on P. 107 of the AWP and on P. 5 of the budget conference report. There was also grading of 30 Kms of community access roads on P. 109 of the AWP and on P. 5 of the budget conference report. There was also routine maintenance on 222Kms of district roads on P. 110 – 111 of the AWP and on P. 5 of the budget conference report.
There were however some priority projects in the AWP that were not discussed in the budget conference. Examples included; Construction of latrines and bathrooms at Kasunganyanja HCIII on P. 77 of the AWP, Upgrading of Kabahango HC II to HC III on P. 79 of the AWP and Construction of 2 classroom blocks of 2 classes each at Bukara and Kyamiyaga primary schools on P. 89 of the AWP. 2 1 The prioritized • Evidence that the capital The DLG had a three year Development Plan 2017/18 – investment investments in the 2019/2020. Examples of capital investments in the approved activities in the approved Annual work Annual Work Plan for the FY2019/2020 derived from the approved AWP plan for the current approved Five-Year Development were; for the current FY are derived FY are derived from the (a) Routine maintenance on 222Kms of district roads on P. from the approved five-year 110 – 111 of the AWP and on P. 185 of the three year approved five- development plan. If Development Plan. year differences appear, a justification has to be (b) Construction and design of Bunaiga – Masibwe GFS on development provided and evidence P. 124 of the AWP and on P.185 of the three year plan, are based provided that it was Development Plan. on discussions (c) Construction of a 3 stance V.I.P latrine at Buheesi HC III in annual approved by the Council. found on P.76 of the AWP and on P. 180 of the three year reviews and Score 1. Development Plan. budget (d) Construction of a 3 stance emptyable pit latrine at Bukara, conferences Kibiito,Nyakatonziand St. John’s Yerys Primary schools on P. and 90 of the AWP and P. 182 of the three year Development have project Plan. profiles
Maximum 5 points on this performance measure.
2 0 The prioritized • Project profiles have Information on project profiles developed and whether they investment been developed and were discussed by TPC was not readily available. activities in the discussed by TPC for all approved AWP investments in the for the current FY are derived AWP as per LG Planning from the guideline: score 2. approved five- year
development plan, are based on discussions in annual reviews and
budget conferences and
have project profiles
Maximum 5 points on this performance measure. 3 1 Annual • Annual statistical Annual Statistical Abstract, with gender disaggregated data statistical abstract, with gender- had been compiled and presented in a TPC meeting held on abstract disaggregated data has 10th June 2018 under Minute number developed and been compiled and BUNY/DTPC/06/06/2019. This supported budget allocation applied presented to the TPC to and decision making support budget allocation Maximum 1 and decision-making- point on this maximum score 1. performance measure
4 2 Investment • Evidence that all All Infrastructure projects implemented by the LG in the activities in the infrastructure projects previous FY 2018/2019 were derived from the Annual Work previous FY implemented by the LG in Plan and Budget approved by the LG Council under minute were the previous FY were MIN/BUNY/COU/60/28/05/2019 of Council meeting held on implemented derived from the annual 28th May 2019 . Examples of infrastructure projects included; as per AWP. work plan and budget approved by the LG (a) Completion of Rwebikoja bridge connecting Kiyombya Maximum 6 Council: score 2 and Kisomoro sub –counties was found on P.155 of the AWP points on this and on P.47 of the approved budget performance measure. (b) 50Kms of district roads maintained by mechanized methods i.e. Kasunganyanja – Kabonero – Ruboona – Kibworo – Nyakigumba – Kicuucu – Lyamabwa – Kasura – Kyakatabazi – Kakinola was found on P.156 of the AWP and on P.47 of the approved budget
(c) Construction of a 5 stance latrine and bathroom at Kibiito HC IV was found on P.137 of the AWP and on P.27 of the approved budget.
(d) Construction of a 5 stance latrine and bathroom at Kasunganyanja HC III was found on P. 137 of the AWP and on P.28 of the approved budget
(e) Construction of a 5 stance latrine at Butyoka and Nsura primary schools was found on P.145 of the AWP and on P.38 of the approved budget.
(f) Construction of classroom blocks at Ntanda primary school and renovation of Kyamitanga primary school was found on P.144 of the AWP and on P.37 of the approved budget. 4 2 Investment • Evidence that the Some investment projects implemented in the previous FY activities in the investment projects had been completed as per work plan by the end of the FY. previous FY implemented in the These were; were previous FY were implemented completed as per work 1.Rehabilitation of Pohe GFS in Rwano and Kabalebi as per AWP. plan by end for FY. villages and Buheesi GFS was completed as per work plan by the end of the FY. Maximum 6 o 100%: score 4 points on this 2.Completion of Rwebikoja bridge connecting Kiyombya and performance o 80-99%: score 2 Kisomoro sub counties was completed as per work plan measure. o Below 80%: 0 3.50Kms of district roads maintained by mechanized methods i.e. Kasunganyanja – Kabonero – Ruboona – Kibworo – Nyakigumba – Kicuucu – Lyamabwa – Kasura – Kyakatabazi was completed as per work plan
4.Construction of a 5 stance latrine and bathroom at Kibiito HC IV was completed as per work plan
5.Construction of a 5 stance latrine and bathroom at Kasunganyanja HC III was completed as per work plan
6.Construction of a 5 stance latrine at Butyoka and Nsura primary schools was completed as per work plan
7.Construction of classroom blocks at Ntanda primary school and renovation of Kyamitanga primary school.was completed as per work plan
8. Construction of a 2 stance public latrine constructed at Kasunganyanja trading center was not completed as per work plan
Percentage= 7/8 X100
=87% 5 The LG has 2 executed the • Evidence that all Investment projects in the previous FY were completed budget for investment projects in the within approved budget - Max 15% as seen below; construction of previous FY were 1. Rehabilitation of Pohe GFS in Rwano and Kabalebi investment completed within villages and Buheesi GFS had been budgeted at UGX. projects and approved budget – Max. 243,000,000 and actual expenditure was UGX. 251,037,000 O&M for all 15% plus or minus of original budget: score 2 major 2. Construction of a 2 stance public latrine constructed at infrastructure Kasunganyanja trading center had been budgeted at UGX. projects during 25,000,000 and actual expenditure was UGX. 21,566,000 the previous FY 3. Completion of Rwebikoja bridge connecting Kiyombya and Kisomoro sub counties had been budgeted at UGX. Maximum 4 20,000,000 and actual expenditure was UGX. 20,000,000 points on this Performance 4. 50Kms of district roads maintained by mechanized Measure. methods i.e. Kasunganyanja – Kabonero – Ruboona – Kibworo – Nyakigumba – Kicuucu – Lyamabwa – Kasura – Kyakatabazi had been budgeted at UGX. 320,262,000 yet actual expenditure was UGX. 332,952,000
5. Construction of a 5 stance latrine and bathroom at Kibiito HC IV had been budgeted at UGx. 37,000,000 and actual expenditure was UGX. 37,000,000
6. Construction of a 5 stance latrine and bathroom at Kasunganyanja HC III had been budgeted at UGX. 17,208,000 and actual expenditure was UGX.17,208,000
7 Construction of a 5 stance latrine at Butyoka and Nsura primary schools had been budgeted at UGX. 120,000,000 and actual expenditure was UGX. 120,000,000
8 Construction of classroom blocks at Ntanda primary school and renovation of Kyamitanga primary school. had been budgeted at UGX. 196,000,000 and actual expenditure was UGX. 196,000,000
Total expenditure being : UGX 978,470,000, while Actual expenditure was UGX. 995,763,000
Percentage = 995,763,000 /978,470,000 X 100 = 101% 5 The LG has 0 executed the • Evidence that the LG The DLG had budgeted for O & M and spent as follows; budget for has budgeted and spent Under Health, Construction of Kibiito HC IV had O & M construction of at least 80% of the O&M budget of UGX. 3,000,000 and all UGX. 3,000,000 was spent investment budget for infrastructure in the previous FY: score 2 projects and Under Roads, District roads maintenance and equipment had O&M for all O & M budget of UGX. 49,750,000 and actual expenditure major was UGX. 37,313,000 infrastructure projects during Then for back filing to Rwebjjoka bridge and construction of the previous access roads, O & M budget was UGX 20,000,000 and actual FY expenditure was UGX.15,000,000
Maximum 4 points on this Performance Measure. Total Budget for O&M in FY 2018/2019 was Shs. 72,750,000
Actual expenditure on O&M during the FY was Shs. 55,313,000
Percentage = 55,313,000 / 72,750,000 * 100 = 76%.
Human Resource Management 6 LG has 3 substantively • Evidence that the LG There were 11 departments and 6 out of 11 HoD positions recruited and has filled all HoDs were Substantively filled as follows; appraised all positions substantively: Heads of score 3 Departments a) Principal Human Resource Officer- Sebigaju John appointed on a letter dated 10th April 2019. Maximum 5 points on this b) Chief Finance Officer- Basaliza Joseph appointed on a Performance letter dated 30th May 2019, Ref. CR/D/1000131 Measure c) District Planner-Magezi Edward Rubale appointed on a letter dated on 14th June 2019 Ref. CR/D/1000148 File no. CR/D/1000144.
d) District Education Officer- Rubalema Moses Sundy appointed on a letter dated 16th August 2019, Ref. ADM/101/1.
e) District Commercial Officer- Mwebembezi Gerald appointed on a letter dated on 17th June 2019, Ref. CR/D/100097.
f) District Internal Auditor-Kamwenge Diana appointed by on a letter dated on 10th April 2019 Ref. CR/D/100087.
HODs in acting capacity included;
• District Engineer • District Community Development Officer • District Natural Resources Officer • District Production Officer • District Health Officer
There was evidence of re-advertisement of the of HoD positions in the New Vision “Bunyangabu DSC External Advert No. 01/2019 dated 15th April 2019 and in External Advert No. 01/2018 dated 3rd December 2018 but have not yet attracted suitable candidates. 6 LG has 0 substantively • Evidence that HoDs There was no evidence that all HoD had been appraised in recruited and have been appraised as the previous year as per the guidelines issued by MoPS. Out appraised all per guidelines issued by of the 11 HoDs, only 9 were appraised as follows; Heads of MoPS during the previous Departments FY: score 2 a) Principal Human Resource Officer- Kobusinge Annet Maximum 5 was appraised by CAO on 30/06/2019. File no. CR/D/1161. points on this b) Ag. District Engineer- Rubaijaniza Johnson was Performance appraised by Deputy CAO on 07/08/2019. File no. Measure CR/D/1163.
c) Ag.District Education Officer- Kwezi Gorretti was appraised by CAO on 30th April 2019. File no. CR/D/11413.
d) District Natural Resources Officer- Muganzi Edgar was appraised by CAO on 30/06/2019.
e) Ag. District Health Officer- Obeti Richard was appraised on 8/08/2019 by CAO. File no CR/D/11742.
f) Ag. District Community Development Officer- Kabatoro Brenda was appraised on 10/03/2019 by the CAO.. File no. CR/D/100080.
g) Ag. Chief Finance Officer- Kwemara Richard was appraised on 30/09/2019 by the CAO. File no. CR/D/100078.
h) Ag. District Commercial Officer- Tumwesigye Gerald was appraised by CAO on 04/11/2109.
i) Ag. District Production Officer- Asiimwe Yusta was appraised by the CAO on 4/11/2019. File no. CR/D/100074.
However, the following were not appraised in the previous FY 2018/2019;
j) District Planner- there was no one in this position, but got support from town council.
k) District Internal Auditor- Rwatoro William had no evidence of appraisal. 7 The LG DSC 2 has considered • Evidence that 100 % of There were 53 Submissions in the previous FY 2018/2019 as all staff that staff submitted for per the letter from MoPs to CAO in response to clearance to have been recruitment have been recruit ref. ARC 6/293/05 dated 1st November 2018. These submitted for considered: score 2 were seen in the Newspaper adverts in the New Vision recruitment, “Bunyangabu DSC External Advert No. 01/2019 dated 15th confirmation April 2019 and in External Advert No. 01/2018 dated 3rd and December 2018. All the positions were considered and some disciplinary internally advertised. actions during the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC 1 has considered • Evidence that 100 % of all staff that positions submitted for There were 30 Submissions made and all of them were have been confirmation have been confirmed as in the DSC Minutes. Education department- 14 submitted for considered: score 1 Staff, Health- 14 and Finance- 1, Production- 1 as follows; recruitment, confirmation and a) Akampurra Michael was confirmed as Education Assistant disciplinary II under DCS 9th Meeting held between 15th May and 29th actions during May signed on 31st May 2019 Min. 138 arising out of DSC the previous Min. 11.8 of 2018. FY. b) Friday Robert was confirmed as Education Assistant II in Maximum 4 the DSC 9th Meeting held between 15th May and 29th May points on this signed on 31st May 2019 Min. 140 arising from DSC Min 19.4 Performance of 2018. Measure. c) Kamakune Immaculate was confirmed as Education Assistant II in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 143 arising out of DSC Min. 11.3 2018
d) Kugonza Lamech was confirmed as Clinical Officer in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 152 arising out of DSC Min.9 of 2013
e) Kemigisa Gorret was confirmed as Enrolled Midwife in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 154 arising out of DSC Min 57 of 2016
f) Atuheirwe Glorious was confirmed as Enrolled Nurse in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 156 arising out of DSC Min 65 of 2016.
g) Tuhaise Juliet was confirmed as Enrolled Midwife in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 159 arising out of DSC Min.110 of 2013
h) Mbabazi Sarah was confirmed as Enrolled Midwife in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 161 arising out of DSC Min. 32 of 2015.
i) Kegaju Sylivaia was confirmed as Education Assistant II in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 146 arising out DSC Min 19.8 of 2018.
j) Agonzibwa Sharon was confirmed as Education Assistant in DSC 9th Meeting held between 15th May and 29th May signed on 31st May 2019 Min 148 arising out of DSC Min19.6 of 2018. 7 The LG DSC 1 has considered • Evidence that 100 % of There were 2 cases submitted to the DSC in the previous FY all staff that positions submitted for 2018/2019 and they were considered as follows; have been disciplinary actions have Tusiime Samuel Karatunga (Education Assistant) in the DSC submitted for been considered: score 1 8th Meeting held on 26th Feb 2019 under Min. 61, Case- recruitment, Abandonment of duty but the case was deferred by the DSC. confirmation and Dr. Sekitoleko Richard (Senior Medical Officer) in the DSC disciplinary 8th Meeting held on 26th Feb 2019 under Min. 60, Case- actions during Abandonment of duty, Action- was forwarded to the Solicitor the previous General for legal advice. FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of There was evidence that 100% of the staff recruited during access the the staff recruited during the previous FY had accessed payroll. There were 101 Staff salary and the previous FY have recruited in the previous FY and a sample of 10 was pension payroll accessed the salary assessed as follows; respectively payroll not later than two within two months after appointment: score 3 months a) Muhindo Besa was appointed as Parish Chief by CAO in a letter dated 16th April 2019 Ref. CR/D/100087, by DSC 9th Maximum 5 Meeting held between 12/2/2019 and 3/04/2019 DSC NO. points on this 3/2019 Ref. CR/156 dated on 4th April 2019 under minute Performance 65.2. He assumed duty on 18th April 2019. He accessed pay Measure. roll in May 2019, IPPS No. 1040962.File no. CR/D/100090.
b) Sebigaju John was appointed as Pricipal HRO by CAO in a letter dated 10th April 2019 Ref. CR/D/100086. by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/201.Ref. CR/156 dated on 4th April 2019 under minute 62. He accessed payroll in May 2019, IPPS no. 817421. File no CR/D/100086.
c) Mwebembezi Gerald was appointed as by CAO in a letter dated 16th August 2019 Ref. ADM/101/1. by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 4th April 2019 under minute76. He assumed duty on 17th June 2019, accessed payroll in July 2019, IPPS no. 1044821. File no CR/D/100097.
d) Thembo Gideon was appointed as Assistant Records Officer by CAO in a letter dated on 16th April 2019 Ref CR/D/100087. by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 4th April 2019 under minute 68. He assumed duty on 23rd April 2019 and accessed payroll in May 2019. File no. CR/D/100094.
e) Bwambale Wilson appointed as Asst Inventory Officer by CAO in a letter dated 10th April 2019 Ref. CR/D/1000101. by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 4th April 2019 under minute 71. He assumed duty on 17th April 2019 and accessed payroll in May 2019 IPPS no. 1040773. File CR/D/1000101.
f) Kirungi Lucy appointed as Office Typist in a letter by CAO dated on 16th April 2019 Ref. CR/D/100087 and by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 4th April 2019 under minute 69.2. She assumed duty on 24th April 2019 and accessed payroll in May 2019 IPPS no. 1040965. File no. CR/D/100088.
g) Kamugasa Irene appointed as Assistant Accountant in a letter by CAO dated on 3rd May 2019 noreference and by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 25th April 2019 minute 101. Assumption of duty was on 6th May 2019 and accessed payroll in June 2019 IPPS no. 1042000. File no. CR/D/1000112.
h) Murungi Dorcus was appointed as Communication’s Officer by CAO in letter dated 16th April 2019 Ref. CR/D/100087 by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019 Ref. CR/156 dated on 4th April 2019 under minute 66. She assumed duty on 23rd April 2019 and accessed payroll in May 2019 IPPS no.1040768. File no. CR/D/100092.
i) Galimaka Dominic was appointed as Commercial Officer in a letter by CAO dated on 16th April 2019 Ref. CR/D/100087 by DSC 9th Meeting held between 12/2/2019 and 3/04/2019 DSC NO. 3/2019Ref. CR/156 dated on 4th April 2019 under minute 77. He assumed duty on 6th May 2019 and accessed the payroll in May 2019 IPPS no.1040778. File no. CR/D/100096.
j) Mbambu Regina was appointed as Health Information Assistant, She assumed duty on 13th June 2019 and accessed payroll in August 2019, IPPS no.1043516. File no. CR/D/10023.
8 Staff recruited 0 and retiring • Evidence that 100% of There were 11 staff who retired in the FY 2018/2019 and only access the the staff that retired during 7 of these had accessed the pension payroll as follows; salary and the previous FY have pension payroll accessed the pension payroll not later than two respectively a) Kugonza Sarah was a Deputy Teacher retired on months after retirement: within two 12/08/2018 and IPPS no. 564040 accessed payroll in score 2 months September 2018. Maximum 5 points on this Performance b) Rusoke Consolata (Sen. Education Asst) retired on Measure. 27/7/2018 accessed payroll in August 2018 IPPS no. 564143.
c) Balinda Mildred (Enrolled Midwife) retired on 20/10/2018 and accessed payroll in January 2019 IPPS no. 748297.
d) Georges Browns Amooti (Educ. Asst II) retired on 29/10/2018 and accessed payroll on November 2019 IPPS no. 565118.
e) Businge Deo (Asst Vet. Officer) retired on 24/7/2018 and accessed payroll in October 2018 IPPS no. 816812.
f) Kabahenda Mary Tinka (Educ. Asst II) retired on 18/11/2018 and accessed payroll in February 2019 IPPS no. 563604.
g) Tembo James (Head Teacher) retired on 30/1/2019 and accessed payroll in June 2019 IPPS no 563534.
Pensioners that retired in FY 2018/2019 and had not yet been approved for payment were;
h) Rwanyiziire Alfred (Head Teacher-Primary) retired on 10/07/2018
i) Tugumisirize John Bosco (Head Teacher) retired on 20/02/2019
Pensioners that retired and had not yet submitted their retirement requests;
j) Tembo Eric (Educ. Asst. II) retired on 1/10/2018.
k) Kazooba Richard (D-Head Teacher) retired on 14/10/2018.
Revenue Mobilization 9 The LG has 4 increased LG • If increase in OSR The district came into existence on 1st July, 2017 and its first own source (excluding one/off, e.g. financial year of operation was 2017/2018. The DLG realised revenues in the sale of assets) from a total of OSR during FY 2017/2018 as its first year of last financial previous FY but one to operation amounting to Shs 71,942,506 as reflected on page year compared previous FY is more than 7 of the audited financial statements for FY 2017/2018. The to the one 10 %: score 4. total of the OSR realised during FY 2018/2019 amounted to before the Shs 102,259,526 as indicated on page 8 of the FY 2018/2019 • If the increase is from previous financial statements. 5% - 10 %: score 2. financial year There was no record of disposal of assets during FYs (last FY year • If the increase is less 2017/2018 and 2018/2019 considering that it was still a new but one) than 5 %: score 0. district. The draft financial statementsfor FY 2018/2019 were Maximum 4 submitted to OAG by the CAO on 30th August, 2019, through points on this letter referenced CR/250/4 and copied to the PS MoLG, RDC Performance and District Chair Person. Measure. There was an increase of Shs 30,317,020 in revenue collection performance i.e shs102,259,526less shs71,942,506 = shs 30,317,020.
Computation: 30,317,020 x 100 = 42.2%
71,942,506
The relatively impressive performance in revenue collection was attributed to:
(i) Sensitisation of tax payers on the purpose of paying tax.
(ii) Effective monitoring and control of local revenue collections that was instituted by the district coupled with regular verification of revenue records in all the sub counties under the district.
10 LG has 0 collected local • If revenue collection The original local revenue budget of the DLG for FY revenues as ratio (the percentage of 2018/2019 was Shs 116,100,000 as indicated on page 1 of per budget local revenue collected the approved budget that was submitted to MoFPED through (collection against planned for the PBS. ratio) previous FY (budget realisation) is within The total local revenue collected during FY 2018/2019 Maximum 2 amounted toshs 102,259,526 as indicated on page 8 of the points on this +/- 10 %: then score 2. If FY 2018/2019 financial statements. performance more than +/- 10 %: Score Computation: measure 0. 102,259,526 x 100 = 88.1%
116,100,000
This translates into a revenue collection ratio of 88.1% with a variance of 12% which is outside the allowable range of +/- 10%. 11 Local revenue 2 administration, • Evidence that the Bunyangabu District Local Government comprised of 7 sub allocation and District/Municipality has counties and 5 Town Councils during FY 2018/2019. The transparency remitted the mandatory DLG complied with the requirement of remitting the 65% LLG share of local share of local revenues to LLGs during FY 2018/2019.This Maximum 4 revenues: score 2 was done in compliance with the approved formulae as points on this provided in section 85 and 5th Schedule in the Local performance Government Act CAP 243. measure. It was noted that sub counties collected the local revenue on behalf of the district and remitted the 35% to the district head quarters as required by the law but retained 65% for each one of them.
Sec 85 of LGA (2) CAP 243 “In rural areas, revenue shallbe collected by the sub county councils, and a sub county council shall retain 65%, or any otherhigher percentage as the district council mayapprove, of the revenue collected by it and pass theremaining percentage over to the district”.
On the other hand, the DLG head quarters collected Local Service Tax and remitted the 65% component to all the sub counties.
Examples of the LST collected by the District and remitted (65%) to sub counties during FY 2018/2019:
(i) Katebwa sub county received shs 120,000 on voucher number 6/12 dated 13th December, 2018.
(ii) Shs 380,000 was remitted to Kibiito sub county on voucher number 7/12 dated 13th December, 2018.
(iii) Rwimi sub county received shs 250,000 as 65% remittance to the LLGs on LST as per voucher number 45/10 dated 24th October, 2018.
(iv) Shs 180,000 was remitted to Buheesi sub county on voucher number 42/10 dated 24th October, 2018 as the 65% component on the LST.
Amounts remitted to the District Head Quarters were verified and confirmed through the official district receipts acknowledging the 35% component of the local revenue from various sub counties.
Examples:
No. Receipt number Amount in shs Sub county
1. 0440 of 19th December, 2018 4,745,800 Kisomoro
2. 0443 of 17th January, 2019 245,000 Kabonero
3. 0496 of 14th June, 2019 2,000,000 Kibiito
4. 0386 of 16th November, 2018 988,000 Rwimi
5. 0385 of 16th November, 2018 210,593 Karambi 11 Local revenue 0 administration, • Evidence that the total The District spent shs 40,418,000 on council allowances and allocation and Council expenditures on emoluments during FY 2018/2019. transparency allowances and emoluments- (including The local revenue realised during FY 2017/2018amounted to Maximum 4 from all sources) is not shs 102,259,526 as reflected on page 8 of the FY 2017/2018 points on this higher than 20% of the audited district financial statements. performance OSR collected in the Computation: measure. previous FY: score 2 40,418,000 x 100 =39.5%
102,259,526
Payment exceeded the 20% limit and therefore required a ministerial authorisation.
The CAO through letter dated 2nd October, 2019 under reference CR/112/3 requested the Ministry of Local Government for permission to pay council allowances and emoluments exceeding the mandatory 20% but there was no evidence that the minister responded to the CAO’s letter. The CAO’ letter was copied to: PS MoLG, RDC, the District Chair Person, CFO and District Internal Auditor.
Procurement and contract management 12 0 The LG has in • Evidence that the There was no Senior Procurement Officer. place the District has the position of capacity to a Senior Procurement There was a Procurement Officer- Sunday Patrick Kalyebara manage the Officer and Procurement appointed on a letter dated 28th June 2017 Ref. CR/D/11506. procurement Officer (if Municipal: File no. CR/D/11506. function Procurement Officer and Assistant Procurement Maximum 4 Officer) substantively points on this filled: score 2 performance measure. 12 1 The LG has in • Evidence that the TEC There was evidence that the EC produced and submitted place the produced and submitted reports to Contracts Committee for the FY 2018/19. The EC capacity to reports to the Contracts held the following meetings to evaluate the procurement manage the Committee for the projects on 16th/08/2018 and on 11th/03/2019. procurement previous FY: score 1 function (i) For the Construction of 2 Classrooms Blocks in Ntanda P/S. Procurement No BUNY622/WRKS/18-19/00001, EC Maximum 4 meeting on 4th /08/2018 recommended Sharp Uganda LTD points on this the best evaluated bidder and recommended to be awarded a performance contract at a contract sum of UGX 74,489,052. measure. (ii) For the Construction of Rubona Town Council Admin Block under Procurement Ref No BUNY 622/WORKS/18- 19/00016, EC sitting on 7th /03/2019 recommended Kamu Kamu Civil Works LTD the best evaluated bidder and awarded them a contract at a contract sum of UGX 49,694,840
(iii) For the construction of 2 Classroom Block at Kitozi P/S under Procurement Ref No BUNY622/WRKS/18-19/00002, EC sitting on3rd /08/2018 recommended Prutaz Construction & Vocational Training Centre Uganda LTD, the best evaluated bidder and recommended them to be awarded a . Contract Value: UGX 74,321,218.
12 1 The LG has in • Evidence that the There was evidence that the Contracts Committee received place the Contracts Committee and approved recommendations of the EC and provided capacity to considered justifications for any deviations from those recommendations. manage the recommendations of the procurement TEC and provide For instance; function justifications for any (i) For the Construction of 2 Classrooms Blocks in Ntanda deviations from those P/S. Procurement No BUNY622/WRKS/18-19/00001, CC Maximum 4 recommendations: score meeting on 6th /08/2018 under MIN CC01/08/218 upheld the points on this 1 performance recommendation of EC and awarded a tender to Sharp measure. Uganda LTD as the successful bidder at a at a contract sum of UGX 74,489,052.
(ii) For the Construction of Rubona Town Council Admin Block under Procurement Ref No BUNY 622/WORKS/18- 19/00016, CC sitting on 11th /03/2019 under MIN CC56/03/2019 upheld the recommendation of CC and awarded a tender to Kamu Kamu Civil Works LTD as the successful bidder at a contract sum of UGX 49,694,840
(iii) For the construction of 2 Classroom Block at Kitozi P/S under Procurement Ref No BUNY622/WRKS/18-19/00002, CC sitting on 6th /08/2018 under MIN CC02/08/2018 awarded a tender to Prutaz Construction & Vocational Training Centre UG LTD as the successful bidder at contract sum of UGX 74,321,218. 13 a). The procurement and Disposal Plan for the financial year 2 The LG has a • a) Evidence that the 2019/20 covered all infrastructure projects in the approved comprehensive procurement and DLG Annual Work Plan and budget. Altogether, there were Procurement Disposal Plan for the 34 major infrastructure items listed in a consolidated DPU and Disposal current year covers all Procurement Plan covering all sectors. For instance, Plan covering infrastructure projects in Education 20; Water 6; Health 5; Admin 4 procurement infrastructure the approved annual work projects etc). activities in the plan and budget and b) approved AWP evidence that the LG has The DPU Procurement Work plan was prepared by Senior and is made procurements in Procurement Officer, approved by CAO, on 14th/08/2019 followed. previous FY as per plan submitted to MOF & PPDA on 27th/08/2019 and (adherence to the acknowledged by PPDA on 15th/07/2019. Maximum 2 procurement plan) for the points on this previous FY: score 2 b) There was evidence that the DLG made procurement in performance previous FY (2018/19) and in adherence to the Procurement measure. plan.
All the items in the Procurement Plan FY 2018/19 were derived from the approved DLG-AWP and it had a total of 98 procurement items that included 27 major infrastructure projects. EC evaluated and recommend the 27 infrastructure procurement projects to and were approved by the Contracts Committee. There was no evidence of any deviations from the LG approved the AWP and the recommendations of EC. A samples of the 3 procurement projects below confirmed our evidence;
Construction of a General Ward at Kakinga HC 3 under Contract No BUNY622/WRKS/18-19/00003 was approved by the Contracts Committee on MIN CC08/08/2018 with a contractor Kamu Kamu Civil Works LTD and at contract value of UGX 78,494,745.
Upgrading of HC II to HC III at Kabhango under Contract No BUNY622/WRKS/18-19/00003, the EC Report dated 4th/12/2019 was approved by the Contract Committee under MIN BUNY/CC23/12/2018 with a Contractor K David and Friends LTD at a contract value of UGX 485,957,815
Construction of 2 Classrooms Blocks in Ntanda P/S under Procurement No BUNY622/WRKS/18-19/00001 was approved by Contract Committee Meeting sitting on 6th Aug 2018 and under MIN CC01/08/218 with contractor Sharp Uganda LTD at a contract value of UGX 74,489,052. 14 • For current FY, evidence 2 The LG has that the LG has prepared In the FY (2019/20) Bunyangabu DLG prepared consolidated prepared bid 80% of the bid documents District Procurement Work Plan covering all the district documents, for all sectors with a total of 34 Bid Documents for approval of the maintained investment/infrastructure Contracts committee, which was done on 15th August 2019. contract by August 30: score 2 registers and The procurement work plan for FY 2019/20 was duly procurement prepared by SPO and approved by CAO on 27th June 2019. activities files A copy of the Contract Register was submitted to PPDA that and adheres acknowledged its receipt on 15th July 2019. with The Contract Register FY 2019/20 was regularly updated, established having total of 34 bid documents, which were entered into the thresholds. Contract Register and all the bid files were made ready Maximum 6 before 15th August, 2019. points on this performance measure. 14 2 The LG has • For Previous FY, In the FY (2018/19) the Bunyangabu DLG prepared prepared bid evidence that the LG has consolidated District Procurement Work Plan covering all the documents, an updated contract district sectors with a total of 98 infrastructures and other maintained register and has complete procurement items in the procurement Plan. The Work Plan contract procurement activity files was duly prepared by SPO and approved by CAO on 27th registers and for all procurements: June 2019. A copy of the Register was submitted to PPDA procurement score 2 that acknowledged its receipt on 15th July 2019. activities files and adheres The Contract Register FY: 2018/19 was in place, updated with with total of 27 bid documents that were prepared and established entered into the contract Register. thresholds. From the 3 files the AT scrutinized to established Maximum 6 completeness of the activity file, the following key points on this procurement steps were applied as a compliance yardstick performance and were found to be fully complaint minimum procurement measure. standard; thus,
(i) Procurement Requisition & BOQs
(ii) Advert of open bidding threshold
(iii) Bid Document prepared by SPO
(iv) Record of issue of Bid documents
(v) Record of Receipt of Bids
(vi) Record of Bid Opening
(vii) Membership of Evaluation Committee
(viii) Record of Bid evaluation
(ix) EC Report Submissions to CC
(x) CC approval of EC Report
(xi) Contracts Committee decisions
(xii) BEB Notice by CAO
(xiii) Notification of Awards by CAO
(xiv) Letter of Bid acceptance by CAO
(xv) Contractor Letter of Acceptance
(xvi) Signing of Contract. 14 • For previous FY, 2 The LG has evidence that the LG has The DLG met all minimum procurement thresholds. prepared bid adhered with procurement The following 3 sampled projects were verified and that documents, thresholds (sample 5 confirmed the evidence; maintained projects): score 2. contract For selective bidding method: registers and procurement 1. Construction of Rubona Town Council Admin Block activities files under procurement contract No BUNY 622/WORKS/18- and adheres 19/00016 was awarded to Kamu Kamu Civil Works LTD at a with contract sum of UGX 49,694,840 under selective bidding. established thresholds. For open domestic bidding method
Maximum 6 1. Construction of a General Ward at Kakinga HC 3 under points on this procurement contract No BUNY622/WRKS/18-19/00003 at a performance contract sum of UGX 78,494,745 was awarded to Kamu measure. Kamu Civil Works LTD under open domestic bidding.
2. Construction of 2 Classroom Block at Kitozi P/S under procurement ref contract No BUNY622/WRKS/18-19/00002 at a contract sum of UGX 74,321,218 was awarded to Sharp Uganda LTD under open domestic bidding.
3. Construction of 2 Classrooms Blocks in Ntanda P/S under Procurement contract Ref No BUNY622/WRKS/18- 19/00001 was awarded to Sharp Uganda LTD at a contract sum of UGX 74,489,052 under domestic open bidding. 15 • Evidence that all works 2 The LG has projects implemented in The AT confirmed that all works projects implemented in the certified and the previous FY were previous FY were appropriately certified (as interim and provided appropriately certified – completion certificates) for all projects based on technical detailed project interim and completion supervision this can be substantiated in the 4 sampled files information on certificates for all projects given here below; all investments based on technical 1. Completion Certificate date 28th/12/2018 for the supervision: score 2 Maximum 4 construction of a General Ward at Kakinga HC 3 under points on this contract No BUNY622/WRKS/18-19/00003 at Contract Value performance of UGX 78,494,745 by contractor Kamu Kamu Civil Works measure LTD. The Start date was 12th Oct 2018 while completion date 28th/12/2018.
2. Completion payment Certificate dated 16th/01/2019 for the construction of 2 Classroom Block at Kitozi P/S under contract No BUNY622/WRKS/18-19/00002 at a contract value of UGX 74,321,218 and by contractor Sharp Uganda LTD. the start date was 25th /09/2018 while completion date was 16th/02/2019.
3. Completion payment Certificate dated 24/06/2019 for the construction of 2 Classrooms Blocks in Ntanda P/S under contract No BUNY622/WRKS/18-19/00001 at a contract sum of UGX 74,489,052 by contract Sharp Uganda LTD. The start date was 25th/09/2018 while completion date was 28th/12/2018.
4. Construction of Kakinga Maternity Ward. TEC Evaluation report Contract No. BUNY622/WRKS/18-19/00003. Contract Committee Minute CC08/08/2018. Procurement Method open national bidding Contract Value 78,464,745 Contractor Kamu Kamu Civil Works LTD. State date 12/10/2018 and completion was 20/12/2018. 15 2 The LG has • Evidence that all works From the field visit to Water Sector projects, the Assessment certified and projects for the current FY team confirmed that all projects for FY 2018/19 were clearly provided are clearly labelled (site labeled. For instance; detailed project boards) indicating: the information on name of the project, During a field visit to communities that received Water sector all investments contract value, the WSS projects AT established that WSS projects were well contractor; source of labelled indicating the name of the project, date of Maximum 4 funding and expected construction, the contractor and source of funding. points on this duration: score 2 performance AT visited the following projects in Kibito Sub County and measure found labelled;
1. BH rehabilitation (located in Kwenkuba village, Kabale Parish in Kibito S/C:
• Contractor Elon,
• FY: 2019/20
• Construction date 10/04/2019
• Client Bunyangabu DLG
• Funder DWSCG
2. Visited Health Centre 3 (with 2 Sanitation facilities).
• 3 Stance VIP pit Latrine with 2 bathroom
• Contractor ACRA Uganda LTD
• Funder DWSCG (MoWE).
Displayed information at project site:
Findings, from the sites visited, the AT ascertained that there was evidence that all project were labelled.
Financial management 16 4 The LG makes • Evidence that the LG Bunyangabu District Local Government maintained 15 bank monthly and up makes monthly bank accounts by closure of FY 2018/2019. Reconciliation to-date bank reconciliations and are up statements were up dated to 30th September, 2019 at the reconciliations to-date at the time of the time of the assessment. The district had no computerised assessment: score 4 (software) system in place to handle the reconciliation Maximum 4 statements. The reconciliation statements were manually points on this prepared on monthly basis and dully authenticated by performance relevant authorities namely; the official who prepared the measure. statements, the CFO as head of Finance and CAO as Accounting Officer up to 30th September, 2019.
However, at the time when the assessment was being conducted, the MoFPED experts were seen installing the IFMS software system in order to computerise the financial management operations of the two year old district. It was further noted that computerised trial runs were done during the first quarter of FY 2019/2020.
Examples on reconciliations: (i) District General Fund Account number 1300072344 maintained by Housing Finance Bank, Fort Portal branch. The reconciled cash book balance on 30th June, 2018 was shs 104,698,053;
(ii) The District Community Based Services account reconciled cash book balance on 30th September, 2019 was shs 6,924,997 account number 1300072685 with Housing Finance Bank, Fort Portal branch; (iii) The District Finance, Planning and Audit Department Account number 1300072573 with Housing Finance Bank, Fort Portal branch. The reconciled cash book balance was shs 2,223,305 on 28th February, 2019.
(iv) The District Natural Resources Account number 1300072357 with the Housing Finance Bank, Fort Portal branch. The reconciled cash book balance was shs 1,550,421 on 31st March, 2019.
(v) The District Works and Technical Engineering Account number 1300072717 with the Housing Finance Bank, Fort Portal branch. The reconciled cash book balance was shs 104,027,870 on 30th June, 2019. 17 • If the LG makes timely 2 The LG made payment of suppliers Bunyangabu DLG provided evidence showing timely timely payment during the previous FY – payments of suppliers and contractors during FY 2018/2019 of suppliers no overdue bills (e.g. without overdue bills beyond 2 months. The sampled during the procurement bills) of over payments covering all sectors indicated compliance resulting previous FY 2 months: score 2. in no overdue bills beyond two months.
Maximum 2 For Example: (i) M/s Vijocoi Limited was paid shs 2,580,690 points on this on voucher number 16/6 of 25th June, 2019 for construction performance of a VIP latrine with bathroom at Health Centre III at measure Kasunganyanja in Kibiito sub county. Receipt number 245 dated 25th June, 2019 for shs 2,580,690 was issued to the district by the service provider.
The initial request for payment was submitted on 24th June, 2019 and certification was done on the same day. (ii) A payment request was submitted on 2ndApril, 2019 whereas certification and approval of the payment was also done on the same day.Payment was effected against voucher number 1/5 dated 2nd May, 2019, to M/s Standard Civil Works Limited for shs 19,274,968 for construction of GFS to Busumba, Kanyerere Bukana, Nyamba areas. Receipt number 091 dated 25th May, 2019 was issued to the district by the service provider.
(iii) M/s Richo Investment Limited was paid shs 66,584,149 on voucher number 10/5 dated 15th May, 2019 in respect of extension of GFS Buheesi to Kiyombya sub county. Payment was initiated on 10th May, 2019 and was approved on 15th May, 2019.
(iii) M/s KamuKamu Civil Works was paid shs 40,237,706 on voucher number 14/11 of 26th November, 2018 in respect of construction of Kakinga Health Center II maternity ward.
Initiation of payment was done on 22nd November, 2018 and approval effected on 23rd November, 2018.
(iv) A request was submitted on 8th April, 2019 and approved on 9th April, 2019. Payment was effected to M/s Acra Uganda Limited for shs 12,023,375 on voucher number 6/4 dated 9th April, 2019 for construction of a three stance VIP latrine and bath room at Kasunganyanja Health Center III. Receipt number 437 of 10th April, 2019 was issued to the District by the contractor. 18 1 The LG • Evidence that the LG The DLG had in place a substantive District Principal Internal executes the has a substantive Senior Auditor in the names of Ms Diana Kamwenge. The CAO’s Internal Audit Internal Auditor: 1 point. letter referenced CR/D/100087 and dated 10th April, 2019 function in with a minute from the DSC number 63/2019 confirmed the accordance • LG has produced all position of Ms Diana Kamwenge as District Principal Internal with the LGA quarterly internal audit Auditor on promotion from the position of Senior Internal section 90 and reports for the previous Auditor. LG FY: score 2. procurement The LG executes the Internal Audit Department function in regulations accordance with the LGA CAP 243 section 90 and the Local Governments Procurement Regulations. Maximum 6 points on this performance measure.
18 2 The LG • LG has produced all Quarterly Internal Audit Reports for FY 2018/2019: executes the quarterly internal audit Internal Audit reports for the previous Quarter Date of report Reference function in FY: score 2. Quarter 1 25th October, 2018 AUD/250/4 accordance with the LGA Quarter 2 25th January, 2019 AUD/250/4 section 90 and LG Quarter 3 25th April, 2019 AUD/250/4 procurement regulations Quarter 4 2nd August, 2019 AUD/251/3
Maximum 6 The Internal Auditor General received copies of the four points on this quarterly reports for FY 2018/2019 as detailed below: performance Quarter one on 30th January, 2019; quarter two on 15th measure. February, 2019; quarter three on 30th April, 2019 and quarter four on 13th September, 2019.
It was noted that all the quarterly internal audit reports were produced within the prescribed time frame. Copies of the reports were circulated to:
PS MoLG, PS MoFPED, Internal Auditor General, CAO, RDC, Chair Person LGPAC, CFO and OAG – Western Region. 18 Evidence that the LG has 2 The LG provided information to Information to Council and LG PAC on Internal Audit Queries executes the the Council and LG PAC raised during FY 2018/2019: Internal Audit on the status of Nature and total number of queries raised Nature and total function in implementation of internal number of queries cleared Nature and total number of queries accordance audit findings for the pending with the LGA previous financial year i.e. section 90 and follow up on audit queries 9 9 00 LG from all quarterly audit procurement reports: score 2. The nine queries which were raised by the internal were regulations addressed and cleared.
Maximum 6 Examples of queries raised by the internal auditor during FY points on this 2018/2019: performance measure. (i) Unaccounted for expended amount totalling shs 34,960,897;
(ii) Un justified delayed banking of local revenue collections amounting to shs 17,607,624;
(iii) Delayed remittance of the 35% of local revenue to the HLG/District amounting to shs 12,453,000;
(i) COUNCIL:
(a) Council met on 12th November, 2018 and discussed the LG PAC reports under minute BUNY/COU/21/1/2018.
(b) Another Council meeting was held on 29th March, 2019 and discussed the quarterly internal audit reports based on the LGPAC reports. This was done under minute reference BUNY/COU/47/29/03/2019.
(ii) LGPAC:
There was a functional LGPAC with fully appointed five members as specified in the Local Governments Act, CAP 243. The LGPAC regularly held its meetings throughout FY 2018/2019 despite being under funded. The meetings were held as follows:
(a) On 14th and 15th March, 2019 whereby the first and second quarterly internal audit reports for FY 2018/2019 were discussed including quarter four internal audit report for FY 2017/2018. The deliberations were captured under minute BUNY/DPAC/8/14/03/2019.
(b) LGPAC held a meeting on 6th and 7th November, 2018 and discussed internal audit reports for quarter one and quarter two for FY 2017/2018 under minute reference number BUNY/DPAC/04/6/11/2018.
(c) The LGPAC which held its meeting on 30th September, 2019 considered all outstanding queries for quarter four of FY 2018/2019. Deliberations were captured under minute reference BUNY/DPAC/04/30/09/2019.
It was noted that implementation of the audit findings by the internal audit through the quarterly reports were timely addressed by both Council and the LGPAC. 18 1 The LG • Evidence that internal Action by the Accounting Officer, LG PAC on Internal Audit executes the audit reports for the Queries raised during FY 2018/2019: Internal Audit previous FY were function in submitted to LG Quarter Date of submission Reference for report review accordance Accounting Officer, LG Quarter 1 30th October, 2018 Delivery Book with the LGA PAC and LG PAC has section 90 and reviewed them and Quarter 2 29th January, 2019 Delivery Book LG followed-up: score 1. procurement Quarter 3 25th April, 2019 Delivery Book regulations Quarter 4 30th August, 2019 Delivery Book Maximum 6 points on this The quarterly internal audit reports which were timely performance produced and submitted to the Accounting Officer were measure. officially acknowledged, appropriately reviewed by the LGPAC and followed up in accordance with the established approved procedures based on the Local Governments Act, CAP 243.
19 • Evidence that the LG 4 The LG maintains an up- dated The DLG maintained a detailed and updated AssetsRegister maintains a assets register covering in accordance with the format as specified in the Local detailed and details on buildings, Governments Accounting Manual 2007. updated assets vehicle, etc. as per format All the assets acquired during FY2018/19 were posted in the register in the accounting manual: register at the time of the assessment. Additions during FY Maximum 4 score 4 points on this 2018/2019 were reflected in the draft financial statements for performance FY 2018/2019 that were submitted to the OAG. measure. Examples:
(a) A new lap top for the Natural Resources Department number WXL457/Y009 valued at shs 2,33,765 appeared on page 16 of the Assets Register;
(b) Plant and Machinery for the district valued at shs 345,987,000 were recorded on page 21 of the Assets Register.
At the time of the assessment, it was noted that experts from MoFPED were installing the IFMS software in order to computerise the Assets Register among other financial management transactions.
20 4 The LG has Quality of Annual The DLG obtained an unqualified Audit opinion for FY obtained an financial statement from 2018/19 according to the Auditor General’s report of unqualified or previous FY: December 2019 qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0 Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the There was evidence that LG Council met and discussed Council meets Council meets and service delivery related issues as provided in the minutes and discusses discusses service below: service delivery related issues delivery related including TPC reports, In a council meeting that was held on 29th March 2019, issues monitoring reports, under minute no. MIN/BUNY/COU/47/29/03/2019, the council performance deliberated on an issue from the PAC where a number of Maximum 2 officers had reportedly failed to account for funds. The points on this assessment results and unaccounted funds totalled to Ugx. 27,397,507. Seven performance LG PAC reports for last culprits were from Rwimi town council, 01 from Buheesi, and measure FY: score 2 01 from Kyamukube. The other was the former head teacher of Kabahango primary school. The Council tasked the CAO to enforce recovery of refund from the Officers from monthly salary through coding.
On health, Council recommended that the available ward in Kibiito HC IV be separated using temporary materials to accommodate male, female and children wards. Two Million shillings was committed to this cause. On works, the Kitutsi – Kitebe – Butate road was considered for upgrading to district road status. Council then recommended that the Bujonjo – Kitozi primary school road be taken over by the district as the sub county lacked capacity to maintain it in a motorable condition. On education, the education Committee had identified Bukara and Kyamiyaga primary schools as lacking classrooms and toilets. Council members visited the schools and recommended that classroom blocks and toilets be constructed at these schools.
In another council meeting held on 12th November 2018, under min no. MIN/BUNY/COU/21/12/11/2018, the committee on works had identified that road gangs were not giving value for money. Council then tasked the committee to draw clear job descriptions for road gangs and enforce on monitoring. In this meeting, Kasunganyanja market selling matooke along Kasese – Fort Portal main road had been a cause of several accidents. Council recommended that this market be relocated to another place.
On education, the council had that shoddy works were being done on Kiyombya Secondary school that was under construction. BOQs were also found to be inadequate with taxes only amounting to Ugx 4.8M. The council requested for a detailed report from the works committee.
22 • Evidence that LG has 0 The LG has designated a person to The DLG had not designated any Officer to coordinate responded to coordinate response to response to feedback. the feedback/ feed-back complaints (grievance/complaints) provided by and responded to citizens feedback and complaints: score 1. Maximum 2 points on this Performance Measure 22 0 The LG has • The LG has specified a No system had been put in place for recording, investigating, responded to system for recording, and responding to grievances. the feedback/ investigating and complaints responding to grievances, provided by which should be citizens displayed at LG offices and made publically Maximum 2 available: score 1 points on this Performance Measure
23 0 The LG shares Evidence that the LG has The DLG had published the September 2019 payroll and information published: pension schedule on the wall but these had not been with citizens stamped nor dated. (Transparency) • The LG Payroll and Pensioner Schedule on Total maximum public notice boards and 4 points on this other means: score 2 Performance Measure
23 0 The LG shares • Evidence that the There was no evidence that the procurement plan and information procurement plan and awarded contracts and amounts had been published. with citizens awarded contracts and (Transparency) amounts are published: score 1. Total maximum 4 points on this Performance Measure
23 1 The LG shares • Evidence that the LG The LG performance assessment results and implications information performance assessment had been published on the budget website and had also with citizens results and implications been discussed during a TPC meeting held on 1st July 2019 (Transparency) are published e.g. on the under MIN/BUNY/SMM/03/01/07/2019
Total maximum budget website for the 4 points on this previous year (from Performance budget requirements): Measure score 1. 24 0 The LGs • Evidence that the HLG There was no evidence availed. communicates have communicated and guidelines, explained guidelines, circulars and circulars and policies policies to issued by the national LLGs to level to LLGs during provide previous FY: score 1 feedback to the citizens
Maximum 2 points on this performance measure
24 1 The LGs • Evidence that LG during There had been a feedback conference on 31st May 2019. communicates the previous FY This was organised to account for work done in the FY guidelines, conducted discussions 2018/19. It was attended by 700 people among which were circulars and (e.g. municipal urban fora, the political leaders, technical persons and the general policies to barazas, radio public. LLGs to programmes etc.) with the provide public to provide feed- feedback to the back on status of activity citizens implementation: score 1.
Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG The District Gender Focal Person (CDO) Ms.Nyangoma mainstreamed gender focal person and Agnes provided guidance and support to various sectors of gender into CDO have provided the Local Government and these departments were; their activities guidance and support to Education, Works, Audit, Administration, Environment, and planned sector departments to Production, lands, Finance, as per the minutes dated 10th activities to mainstream gender, June 2019,Minute no. BUNYA/DTPC/05/06/19 strengthen vulnerability and inclusion PRESENTATION FROM GENDER OFFICER, the agenda of women’s roles into their activities score the meeting was on how the departments include gender 2. activities into their departmental work plans and budget and Maximum 4 as well as to involving the Gender Focal Person and the points on this Environmental Officer when implementing capacity projects performance measure. 25 2 The LG has • Evidence that the The Gender Focal Person (CDO) planned two activities for mainstreamed gender focal point and the FY 2019/2020 to strengthen women’s roles as evidenced gender into CDO have planned for in the Local Government Estimates as mentioned below ; their activities minimum 2 activities for and planned current FY to strengthen I. Support District women leaders to conduct gender activities to women’s roles and reviews and plan meetings, the budget line is UGX 2,000,000 strengthen address vulnerability for the FY 2019/2020,page 77 women’s roles and social inclusions and II. Support departments and sectors in mainstreaming Maximum 4 that more than 90 % of gender and analysis in their plans, the budget line is UGX points on this previous year’s budget for 2,000,000 for the FY 2019/2020, page 77 performance gender activities/ measure. vulnerability/ social inclusion has been implement-ted: score 2. 26 1 LG has • Evidence that The District carried out screening activities and EIA reports established environmental screening and checklist for some of the five sampled projects are and maintains or EIA where appropriate, mentioned below; a functional are carried out for system and activities, projects and staff for plans and mitigation Construction of Kakinga Health Centre 111maternity ward in environmental measures are planned Rwimi Sub County and the recommendations were and social and budgeted for: score 1 sensitisation meetings for sexual and transmitted diseases impact like HIV were to be carried out since there were both sex assessment gender at the site, noisy machines were not allowed to be and land used since it was a health centre with sick people around and acquisition this was dated 27th November 2018. Maximum 6 points on this performance Construction of two class room blocks at Ntanda Primary measure School in Kiyombya Sub County, the recommendations were ;planting trees and grass around the school new blocks, not using heavy and noisy polluting machines during school hours , provide workers with safety gears this was dated 22nd August 2018
Construction of two Class room blocks in Kitonzi Primary School in Kibito Sub County , the recommendations were; Provide workers with safety gears, not using noisy and heavy Machines during school hours, provide water storage tanks for water harvesting and it was dated 20th August 2018
Construction of four stance latrines at Kibito Health Centre III in Kibito Town Council and the recommendations were; distance from the main facility should be standard , they should have romps for the PWDs, noisy machines should not be used and this was dated 15th February 2019
Extension of Pohe GFS in Kabonero Sub County, the recommendations were; Signe posts should be put to show that there is work taking place, execution of minimising vegetation should be put in to consideration, health and safety of staff working under the project and was dated 5th September 2018 26 1 LG has • Evidence that the LG The LG integrated environmental and social management established integrates environmental and health and safety plans in the contract bid documents for and maintains and social management the five sampled projects as evidenced below. a functional and health and safety system and plans in the contract bid staff for documents: score 1 Construction of Kakinga Health Centre 111matenate ward in environmental Rwimi Sub County report dated 27th November 2018 Ref: and social BUNY/622/Wrks/18-19/00003 BoQ item No. 6.01,6.02,6.03, impact Prepare and plant 25 trees as directed by health facility assessment Management Committee and nurture up to handover date and land from ground, prepare and cart grass around the site and level acquisition the site in preparation for grass planting, prepare and plant Maximum 6 grass around the new structure to prevent soil erosion and points on this the cost was UGX 1,175,000 page No 12 performance measure Construction of two class room blocks at Ntanda Primary School in Kiyombya Sub County, report dated 26th June 2018 Ref: BUNY/622/Wrks/18-19/00001 BoQ item No 6.01,6.02,6.03, prepare and plant the grass around the new structure to avoid soil erosion, plating 25 trees as directed by the school Management Committee, prepare and cart away debris around the site and level the site and the cost was UGX 740,000 page No 10
Construction of two Class room Blocks in Kitonzi Primary School in Kibito Sub County report dated 23rd June 2018 Ref: BUNY/622/Wrks/18-19/00002, BoQ item No 6.01,6.02,6.03, prepare and cart away debris around the site and level the site and the cost, prepare and plant the grass around the new structure to avoid soil erosion, plating 25 trees as directed by the school Management Committee the cost was UGX 525,000 page No 10
Construction of four stance latrines at Kibito Health Centre 111 in Kibito Town Council report dated 20th September 2018 Ref: BUNY/622/Wrks/18-19/00007, BoQ 7.1,7.2 supply and plant 5 trees around the facility, plant approved grass around the facility and the cost was UGX 250,000, page No4
Extension of Pohe GFS in Kabonero Sub County, report dated 27th June 2018 Ref: BUNY/622/Wrks/18-19/00007, BoQ 1.A conduct an EIA and generation of reports and the cost was 200,000 page No 1 26 0 LG has • Evidence that all Out of the five sampled projects, only one project had a land established projects are implemented title that the LG has the ownership below are the sampled and maintains on land where the LG has projects a functional proof of ownership (e.g. a system and land title, agreement staff for etc..): score 1 Construction of Kakinga Health Centre 111matenate ward in environmental Rwimi Sub County the Sub County of Kakinga authorised the and social Local Government to construct a maternity ward in Rwimi impact S/C on a letter dated 16thNovember 2018 . assessment and land acquisition Construction of two class room blocks at Ntanda Primary Maximum 6 School in Kiyombya Sub County there was an agreement points on this between the school and the own KisimboTereza and this performance agreement was signed on 31st July 1998 measure
Construction of two Class room Blocks in Kitonzi Primary School in Kibito Sub County the LG had a land title and these are the details plot 37, sheet 66/1/4,scale 1:10,000,I/S D/1/486 date 17/July/2015
Constriction of four stance latrines at Kibito Health Centre 111 in Kibito Town Council had no document
Extension of Pohe GFS in Kabonero Sub County, had no any document 26 1 LG has • Evidence that all There was evidence that all five sampled completed projects established completed projects have had Environmental and Social Mitigation Certification Form and maintains Environmental and Social completed and signed by Environmental Officer and CDO as a functional Mitigation Certification mentioned below: system and Form completed and staff for signed by Environmental environmental Officer and CDO: score 1 Construction of Kakinga Health Centre 111matenate ward in and social Rwimi Sub County signed on 28th December 2018. impact assessment and land acquisition Construiction of two class room blocks at Ntanda Primary School in Kiyombya Sub County, signed on 22nd August Maximum 6 2018 points on this performance measure Constriction of two Class room Blocks in Kitonzi Primary School in Kibito Sub County ,signed on 20th December 2018
Constriction of four stance latrines at Kibito Health Centre 111 in Kibito Town Council signed on 30th June 2019
Extension of Pohe GFS in Kabonero Sub County, signed on 20th June 2018
26 0 LG has • Evidence that the No evidence that the contract payment certificated includes established contract payment prior environmental and social clearance and maintains certificated includes prior a functional environmental and social system and clearance (new one): staff for Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 0 LG has • Evidence that There was no evidence of monthly reports from the established environmental officer and Environmental office and the CDO as per the sampled and maintains CDO monthly report, projects because the monitoring is not done monthly they do a functional includes a) completed it once during project implementation as mentioned below system and checklists, staff for environmental b) deviations observed Construction of Kakinga Health Centre III maternity ward in and social with pictures, c) corrective Rwimi Sub County, there were no sign post put to alert impact actions taken. Score: 1 people about the ongoing construction, workers were not assessment provided with the protective gears signed on 29th December and land 2018. acquisition
Maximum 6 points on this Construction of two class room blocks at Ntanda Primary performance School in Kiyombya Sub County, signed on 14nd October measure 2018
Construction of two Class room blocks in Kitonzi Primary School in Kibito Sub County ,no sign post that was put at site to alert community about the on-going construction signed on 20th September 2018
Construction of four stance latrines at Kibito Health Centre III in Kibito Town Council, the ramp were not installed , signed on 20th June 2019
Extension of Pohe GFS in Kabonero Sub County, signed on 10th December 2018
622 Education Performance Bunyangabu Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the LG There was evidence that the LG had budgeted for a Head budgeted and has budgeted for a Teacher and minimum of 7 teachers per school deployed teachers Head Teacher and According to the LG approved budget FY 2019/2020 as per guidelines minimum of 7 teachers extracted on 27th March 2019, Bunyangabu had a wage bill (a Head Teacher per school (or minimum of 4,701,855,000 for 711 primary teachers for 61 schools and minimum of 7 a teacher per class for giving a ratio of a school to over 11 teachers. teachers per schools with less than school) P.7) for the current FY: score 4 Maximum 8 for this performance measure 1 The LG education 4 department has • Evidence that the LG There was evidence that the LG had deployed a Head budgeted and has deployed a Head Teacher and minimum of 7 teachers per school deployed teachers Teacher and minimum From the list of 61 schools in DEOs office the least as per guidelines of 7 teachers per deployment was 8 teachers and the maximum 21 (a Head Teacher school (or minimum of a teacher per class for and minimum of 7 School level verification visits to 5 schools included schools with less than teachers per reviewing daily attendance books and random assessment P.7) for the current FY: school) of posting instructions to confirm actual deployment. score 4 Maximum 8 for this In Kibiito P/S, staff list in DEOs office had 27 teachers, staff performance attendance record of 31st October 2019 had 26 teachers, measure one Kabasomi Florence was sick. Posting instructions for Kabasomi Florence were seen dated 8th June 2004 to Kyamuhemba P/S but later transferred to Kibiito P/S as per transfer later dated 2th July 2005
In Busiita P/S, staff list in DEOs office had 18 teachers, staff attendance record of 15th October 2019 had 17 teachers, one Nyakasiki Lillian was on maternity leave. Posting instructions for Kobusinge Evelyn were randomly sampled. She was posted to Busiita P/S on 1st March 2005.
In Kisomoro P/S, staff list in DEOs office had 10 teachers, staff attendance record of 24th October 2019 had 9 teachers, one Rabwoni John was on sick leave. Posting instructions for Rabwoni John were randomly sampled. He was posted to Kisomoro P/S on 19th July 2002.
In Kabale Moslem P/S, staff list in DEOs office had 17 teachers, staff attendance record of 8th October 2019 had 14 teachers, Konehela Violet, Kanyanyuzi Molly and Muhereza Umar were out for personal reasons. Posting instructions for Itungu Zeria were randomly sampled. She was posted to Kimbugu P/S on 19th January 2006 and later transferred to Kabale Moslem P/S on 9th February 2017
In Rwimi P/S, staff list in DEOs office had 15 teachers, staff attendance record of 25th October 2019 had 14 teachers, Kemigisa Sarah was on sick leave. Posting instructions for Gertrude Night were randomly sampled. She was posted to Kibiito P/S on 6th June 2007 and later transferred to Rwimi P/S on 10th February 2010
2 LG has 6 substantively • Evidence that the LG There was evidence to show that the LG had filled the recruited all has filled the structure structure for primary teachers with a wage bill provision primary school for primary teachers teachers where with a wage bill provision there is a wage bill According to the document titled ‘Wage estimates and provision o If 100%: score 6 recruitment plan for Bunyangabu district FY 2019/2020, dated 28th September 2018 addressed to the PS Public Maximum 6 for this o If 80 - 99%: score 3 Service (received at Public Service on 1st October 2018), performance the current wage bill of ugx 4.7bn was for 711 (all in post) measure o If below 80%: score 0 and the district was requesting for additional ugx 77.5m to recruit more 10 teachers. 3 LG has 6 substantively • Evidence that the LG There was evidence to show that the LG had substantively recruited all has substantively filled filled all positions of school inspectors as per staff structure positions of school all positions of school The LG has a structure of 2 school inspectors as per the inspectors as per inspectors as per staff approved and adopted structure ARC 135/306/01 dated staff structure, structure, where there 18th September 2017 where there is a is a wage bill provision: score 6 wage bill provision. • 1 Senior Inspector of schools
Maximum 6 for this • 1 Inspector of Schools (at county level) performance measure Both positions were filled. The senior inspector of schools was Sanyu Robert and the Inspector of Schools was Kwezi Gorretti.
4 2 The LG Education Evidence that the LG There was evidence seen that the LG education department department has Education department had submitted a recruitment plan for teachers for the current submitted a has submitted a FY. According to the document titled ‘Bunyangabu DLG recruitment plan recruitment plan to wage analysis for recruitment FY 2019/2020’ addressed to covering primary HRM for the current FY the PS Public Service and dated 28th September 2018, the teachers and to fill positions of CAO was requesting for an additional Ugx 77.5m to recruit school inspectors 10 more teachers. This confirmed that the wage provision of to HRM for the • Primary Teachers: Ugx 4.7bn was for the in-post 711 teachers current FY. score 2
Maximum 4 for this performance measure
4 2 The LG Education Evidence that the LG Despite the Inspectorate structure being full at the moment, department has Education department Bunyangabo District had a recruitment plan for Inspector of submitted a has submitted a Schools for this FY 2019/2020. According to the PHRO, this recruitment plan recruitment plan to was because the current Inspector, Kwezi Gorreti is due to covering primary HRM for the current FY retire in March 2020. teachers and to fill positions of school inspectors to HRM for the • School Inspectors: current FY. score 2
Maximum 4 for this performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the LG There were two School inspectors and they were appraised department has Education department as follows; conducted has ensured that all performance head teachers are Kwezi Gorretti,- Inspector of Schools, file no. CR/D/11413 appraisal for appraised and has was appraised by CAO on 30/04/2019 as on the school inspectors appraised all school Performance Agreement Report. and ensured that inspectors during the Sanyu Robert- Senior Inspector of Schools, file no. performance previous FY CR/D/12002 was appraised by the DEO on 10/07/2019. appraisal for all primary school • 100% school head teachers is inspectors: score 3 conducted during the previous FY.
Maximum 6 for this performance measure
5 0 The LG Education Evidence that the LG Out of 10 Head Teachers, only 4 were appraised as below; department has Education department conducted has ensured that all a) Campline Dolice , Head Teacher of Kaguma Primary performance head teachers are School, file no. CR/D/121524 was appraised by the Town appraisal for appraised and has Clerk on 13/04/2018. school inspectors appraised all school b) Kabalende Edith Kabagambe, Head Teacher of and ensured that inspectors during the Kyakatabazi Primary School, file. No. CR/D/121529 was performance previous FY appraised by Town Clerk on 5/06/2019. appraisal for all • Primary school head primary school c) Abigaba Felix Head Teacher of Busiita Primary School, teachers head teachers is file no. CR/D/31386 was appraised by Sub county Chief on conducted during 01/07/2018. the previous FY. o 90 - 100%: score 3 d) Businge Samuel, Head Teacher of Buheesi Primary o 70% and 89%: Maximum 6 for this School, file no. CR/D/30242 was appraised on 7/12/2018 by score 2 performance Town Clerk. measure o Below 70%: score 0
However, the following had no evidence of appraisal reports of 2018 on file;
e) Friday James, file no. CR/D/121400, Head Teacher of Kinoni B Primary School.
f) Kabasinguzi Annet, file no CR/D/121401, Head Teacher of Kyamatanga Primary School.
g) Nsubuga Dickens Charles, file no. CR/D/12099, Head Teacher of Kiboota Primary School.
h) Muganzi Brian Jim, file no. CR/D/121437, Head Teacher of Ntanda Primary School.
i) Mwaka Clovis, file no. CR/D/12186, Head Teacher of Kabata Primary School.
j) Kemigisa Josephine, file no. CR/D/121606, Head Teacher of Karugaaya Primary School 6 1 The LG Education • Evidence that the LG There was evidence that the LG Education department had Department has Education department communicated all guidelines, policies, circulars issued by effectively has communicated all the national level in the previous FY communicated and guidelines, policies, explained circulars issued by the From the circulars file in the DEO’s office for the FY guidelines, national level in the 2017/2018 the following circulars were seen: policies, circulars previous FY to schools: • Circular dated 29th October 2018 ref ADM/48/139/03 on issued by the score 1 ‘Guidelines on school charges’ received by Bunyangabu national level in DEO on 10th December 2018 was seen the previous FY to schools • Circular on ‘ enforcement of kavera ban on educational institutions in Uganda ADM/53/263/01 dated 4th October Maximum 3 for this 2018 and received on 3rd November 2018 performance measure • Circular no. 12/2019, ref ADM/48/90/01 dated 13th March 2019 on ‘ban of buying examinations from commercial examinations bureaus’ and received by the CAO on 19th March 2019 • Circular 14/2019, ref ADM/137/157/01, dated 19th March 2019 on Uganda national Primary schools performing Arts Festival syllabus for 2019 School visits to the 5 sampled schools of Kabale Moslem, Rwimi P/S, Kisomoro, Busiita and Kibitto confirmed presence of the same circulars in the school files and in some schools such as Rwimi P/S, minutes captured in staff meetings discussing the circulars
6 2 The LG Education • Evidence that the LG There was evidence that the LG Education department held Department has Education department meetings with primary school head teachers, for example effectively has held meetings with communicated and primary school head Bunyangabu District Primary School Head teachers explained teachers and among Association (BUDIPSHA) executive meeting of 10th guidelines, others explained and October 2019, attended by 13 members, under min policies, circulars sensitised on the 5/01/June 2019 discussed ban of buying exams from issued by the guidelines, policies, commercial bureaus and strengthening the exam board to national level in circulars issued by the produce exams as a way forward the previous FY to national level: score 2 In a head teachers general assembly of 11th June 2019, schools discussion on national primary schools performing arts Maximum 3 for this festival was discussed under min 3/02/June/2019 performance measure 7 8 The LG Education • Evidence that all There was partial evidence that all licenced or registered De- partment has licenced or registered schools were inspected. For the 61 UPE and 48 licensed effectively schools have been private schools in Bunayangabu, a total of 273 inspections inspected all inspected at least once for primary schools were conducted for third term 2018, 1st registered primary per term and reports and 2nd term 2019 instead of the expected 327 (1 per term, schools2 produced: per school) representing 83% as per reports referenced below Maximum 12 for o 100% - score 12 this performance According to the third term 2018 schools inspection report measure o 90 to 99% - score 10 dated 5th December 2018, by Ag. DIS, Kusemererwa Elasto 54 public and 34 private primary schools were reached. o 80 to 89% - score 8 First term 2019 inspection report by Ag. DIS, Kusemererwa o 70 to 79% - score 6 Elasto dated 20th May 2019, 60 government and 42 private o 60 to 69% - score 3 primary schools were reached.
o 50 to 59 % score 1 Second term 2019 inspection report by DIS, Sanyu Robert dated 6th August 2019, 53 government and 30 private o Below 50% score 0. primary schools were reached.
Visits to the 5 sampled schools showed inspections had taken place as seen from school level feedback forms. In the absence of substantive inspectors at district level, Bunyangabu combined external and peer inspection to meet the school inspection needs.
Busiita P/S, had been visited by Kabagenyi Jane, Associate Assessor on 30th October 2018 for third term 2018, another visit by Bwambale Julius, CCT Rubona on 5th February 2019 for term 1 2019 and on 25th June 2019 for term 2 2019 by Kwezi Gorretti, Inspector of schools.
Kisomoro P/S, had been visited by Bwambale Julius, CCT Rubona on 10th October 2018 for third term 2018, another visit by Bwambale Julius, CCT Rubona on 6th February 2019 for term 1 2019 and for second term 2019 a peer inspection by head teachers of 3 nearby schools of Nsongya, Kyamuhemba, Kabata and the DIS Sanyu Robert on 27th July 2019 that included classroom supervision for all the 11 teachers.
Kabale Moslem P/S, had been visited by Kikenge Joshua, CCT Yerya on 27th September 2018 for third term 2018, another visit by Kikenge Joshua, CCT Yerya on 27th February 2019 for term 1 2019 and for second term 2019 a peer inspection by head teachers of 5 nearby schools, Kikenge Joshua, CCT Yerya and Kyaligonza Lawrence Associate Assessor on 19th June 2019 that included classroom supervision for all the 16 teachers.
Rwimi P/S, had been visited by Kikenge Joshua, CCT Yerya on 24th October 2018 for third term 2018, another visit by Bwambale Julius, Associate Assessor on 4th March 2019 for term 1 2019 and for second term 2019 a peer inspection by head teachers of 5 schools in Rwimi town council on 25th June 2019 that included classroom supervision for all the 15 teachers. 8 4 LG Education • Evidence that the There was evidence that the Education department had department has Education department discussed school inspection reports and used reports to discussed the has discussed school make recommendations for corrective actions results/ reports of inspection reports and school inspec- used reports to make An inspection review meeting held at Kibito district HQ on tions, used them to recommendations for 15th July 2019 attended by 5 people discussed inspection make corrective actions report under min 3/2019 including recommendations such recommendations during the previous FY: as schools with a lot of challenges be subjected to team for corrective score 4 inspections. actions and fol- A district inspection planning meeting of 12th September lowed 2019 discussed second term 2019 inspection findings under recommendations min 8/2019 including a resolution to always refer to previous Maximum 10 for inspection findings at school level before embarking on a this performance new inspection measure
8 2 LG Education • Evidence that the LG There was evidence that the LG Education department had department has Education department submitted school inspection reports to the Directorate of discussed the has submitted school Education Standards (DES) as shown below results/ reports of inspection reports to school inspec- the Directorate of Bunyangabu district made one submission to DES tions, used them to Education Standards combining reports of 3rd term 2018, 1st term and 2nd term make (DES) in the Ministry of 2019. This was included in acknowledgement note (DES) recommendations Education and Sports signed by Winnie Kirenda- Secretary and submitted by for corrective (MoES): Score 2 Elasto Kasoro. A ‘received’ stamp by the commissioner actions and fol- basic education standards DES stamped 29th July 2019 lowed was seen. recommendations
Maximum 10 for this performance measure 8 4 LG Education • Evidence that the There was evidence that inspection reports were followed department has inspection up in the schools sampled. discussed the recommendations are results/ reports of followed- up: score 4. Schools in Bunyangabu were discussing inspection reports school inspec- at two levels, among teachers and through submissions to tions, used them to the SMCs. make In Busiita, the second term inspection report was discussed recommendations in a post conferencing meeting on 3rd July 2019 attended for corrective by 25 members including the peer assessors. In this actions and fol- meeting strategies of improving teaching and learning were lowed discussed under min 2 2019 recommendations In Kisomoro P/S the head teacher presented an inspection Maximum 10 for report to the SMC on the 11th October 2018 highlighting key this performance recommendations of the DIS for inspection of 3rd term 2018 measure In Kabale Moslem P/S in the SMC meeting of 19th September 2018, the head teacher under min 14/SMC/2018 presented school inspection reports to the SMC. Another inspection reports submission was made by the head teacher to the joint SMC/PTA meeting of 29th March 2019 under min 6/2019
In Rwimi P/S, the inspection report of 24th October 2018 by Joshua Kikenge recommended headteacher to open a book for schemes of work approval. This was instituted by the head teacher in 1st term 2019. The peer inspection report of 25th June 2019 was discussed twice. In a general staff meeting on the 25th June and in the SMT meeting of 28th June 2019
9 5 The LG Education • Evidence that the LG There was evidence that the LG had submitted department has has submitted accurate/consistent school numbers submitted accurate/consistent accurate/consistent data: According to the MoES EMIS enrollment data for reports/date for Bunyangabu 2019/2020 there were 61 government aided school lists and o List of schools which primary schools. This was the same number in the PBS. enrolment as are consistent with both EMIS reports and PBS: A random sample of the following schools were found in per formats score 5 both records provided by MoES Katebwa P/S Maximum 10 for Bukara P/S this performance measure Kimbugu P/S
Ntambi P/S
Kyeya P/S 9 0 The LG Education Evidence that the LG There was evidence that LG had submitted inconsistent department has has submit- data. The MoES enrollment data 2019/2020, Bunyangabu submitted had total enrolment of 34,096. While the PBS had 35,198 for accurate/consistent ted accurate/consistent the FY 2019/2020 enrollment reports/date for data: school lists and A random sample of the following school records showed • Enrolment data for all enrolment as the difference in enrolment below schools which is per formats consistent with EMIS Katebwa P/S 433 (PBS record), 330 (MoES record) provided by MoES report and PBS: score 5 Bukara P/S 395 ( PBS record), 392 (MoES record) Maximum 10 for Kimbugu P/S 453 (PBS record), 482 (MoES record) this performance measure Ntambi P/S 305 (PBS record), 282 (MoES record)
Kyeya P/S 432 (PBS record), 475 (MoES Record)
Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the The Committee responsible for education met on 2nd re- sponsible for council committee November 2018 and under Min. HECBS/2/11/2018 they education met, responsible for discussed the lack of adequate classroom blocks at Rwimi discussed service education met and secondary school. They recommended that the DLG delivery issues and discussed service prioritizes construction of classroom blocks at this school. pre- sented issues delivery issues The committee also learnt that Head teacher for that require including inspection, Kanyamukale primary school was always drunk and beating approval to performance children, the committee recommended that this Teacher be Council assessment results, LG forwarded to the rewards and sanction committee for PAC reports etc. during disciplinary action. It was also recommended that the Maximum 4 for this the previous FY: score contractor at Kitonzi primary school reports immediately to performance 2 the CAO after reports that he was not doing work as per measure schedule.
In another meeting that was held on 14th September 2018, under Min no. HECBS/14/9/2018 the committee learnt from inspection reports that Karugaya primary school was operating a boarding school for P.7 pupils illegally. The committee recommended that some members visit the school.
10 2 The LG committee • Evidence that the In a committee meeting that was held on 17th December re- sponsible for education sector 2018 under minute no. HECBS/17/12/2018, the Committee education met, committee has discussed the implementation plan of the department. This discussed service presented issues that was approved during the council meeting held on 29th delivery issues and require approval to March 2019 under Min/BUNY/COU/45/03/2019. pre- sented issues Council: score 2 that require approval to Council
Maximum 4 for this performance measure 11 5 Primary schools in Evidence that all There was evidence that all primary schools had functional a LG have primary schools have SMCs functional SMCs functional SMCs (estab- lished, The district had newly instituted SMCs. However for the Maximum 5 for this meetings held, assessment, reference was made to the previous SMCs performance discussions of budget At school level visits, minutes of (the old) SMC meetings measure and resource issues were seen for the last 3 terms. Key discussions were around and submission of work plan approval, school inspection reports, budget reports to DEO/ MEO) estimates, improving academic performance and • 100% schools: score accountability for UPE grants among others. 5 Busiita P/S had a 12 (5 women) member committee. • 80 to 99% schools: Minutes for joint PTA/SMC meeting on 16th November 2018 score 3 (third term) attended by 8 members of SMC, 11th February 2019 (first term) attended by 7 members, 10th June 2019 • Below 80 % schools: (second term) attended by 9 members were seen score 0 Kisomoro P/S had a 12 (5 women) member committee. Minutes for SMC meeting on 11th October 2018 (third term) attended by 10 members, 14th February 2019 (first term) attended by 10 members, 12th June 2019 joint SMC/PTA (second term) attended by 8 SMC members were seen
Kabale Moslem P/S had a 12 (4 women) member committee. Minutes for SMC meeting on 19th September 2018 (third term) attended by 7 members, 29th March 2019 (first term) joint SMC/PTA meeting attended by 10 SMC members, 14th August 2019 (second term) attended by 8 SMC members were seen
Rwimi P/S had a 12 (3 women) member committee. Minutes for SMC meeting on 30th October 2018 (third term) attended by 12 members, 19th February 2019 (first term) joint SMC/PTA meeting attended by 10 SMC members, 28th June 2019 (second term) attended by 11 SMC members were seen
12 Evidence that the LG 3 The LG has has publicised all There was evidence to show that the LG had publicized all publicised all schools receiving non- schools receiving non-wage grants schools receiving wage recurrent grants On the district notice board there was a notice titled non- wage e.g. through posting on ‘Bunyangabu district local government UPE releases. This recurrent grants public notice boards: provided a record of all schools and non-wage transfers in score 3 Maximum 3 for this different quarters of last FY 2018/2019. performance measure Additionally all the 4 sampled schools of Kisomoro, Kabale Moslem, Busiita and Rwimi had publicized non- wage transfers on the head teachers office walls for the last FY 2018/2019
Procurement and contract management 13 0 The LG Education • Evidence that the The sector had not submitted procurement input to the department has sector has submitted Procurement Unit on time i.e. by April 30th: submitted input procurement input to into the LG Procurement Unit that The AT was shown the classroom construction work plan procurement plan, covers all investment FY 2019/20, Form 4A prepared on 24th October 2019 by complete with all items in the approved Moses Sunday, DEO, past the required deadline of April technical Sector annual work 30th requirements, plan and budget on time by April 30: score to the Procurement 4 Unit that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments The LG Education department timely (as per contract) department has timely (as per contract) certified and recommended suppliers for payment: certified and certified and For Example: initiated payment recommended for supplies on suppliers for payment: (i) A payment request was submitted on 13th June, 2019. time score 3. Certification and approval of the payment was done on 14th Maximum 3 for this June, 2019.Payment against voucher number 02/6 was performance done on 15th June, 2019to M/s Prutaz Construction for shs measure 182,969,010 in respect of construction of Kiyombya Seed Secondary School in Kiyombya sub county. Receipt number 271 dated 17th June, 2019 was issued to the district by the contractor.
(ii) M/s KamuKamu Civil Works was paid shs 6,925,334 being retention funds for construction offacilities at Katugunda Polytechnic as per voucher number 02/11 dated 6th November, 2018. Initiation for payment was done on 31st October, 2018 and approval on6th November, 2018.
(iii) Initiation of payment was done on 30th October, 2018 and approval effected on 11th November, 2018. Payment was effected to M/s Sharp Uganda Limited on 19th November, 2018 per voucher number 4/11 in respect of retention funds after construction of a two class room block at Kyamuhemba Primary School in Kisomoro sub county. 15 0 The LG Education • Evidence that the No evidence was presented to show that the department department has department submitted submitted annual performance reports for the FY 2018/19 to submitted annual the annual the Planner for consolidation. reports (including performance report for all quarterly the previous FY (with reports) in time to availability of all four the Planning Unit quarterly reports) to the Planner by 15th of July Maximum 4 for this for consolidation: score performance 4 measure
16 2 LG Education has • Evidence that the Action on queries raised by the Internal Auditor during FY acted on Internal sector has provided 2018/2019: Audit recom- information to the mendation (if any) internal audit on the Total number and nature of queries raised Total number and status of nature of queries cleared Total number and nature of Maximum 4 for this implementation of all queries pending performance audit findings for the 05 05 00 measure previous financial year The Internal Auditor raised no query in quarter one; no o If sector has no audit query in quarter two; no query in quarter three and five query queries in quarter four in FY 2018/2019. There were in total score 4 five queries that were raised during the year and all of them were addressed and cleared. o If the sector has provided information to The Education Officer timely responded to the queries the internal audit on the raised by the internal auditor through letter dated 24th July, status of imple- 2019, under reference EDD/250/11 to the CAO. mentation of all audit Examples of queries raised among others: findings for the previous financial year: (a) Unengraved school properties in most primary schools in score 2 the district.
o If all queries are not (b) Poor record keeping in most primary schools in the respond- district. ed to score 0
Social and environmental safeguards 17 2 LG Education • Evidence that the LG There was evidence that the LG Education department in Department has Education department consultation with the gender focal person had disseminated disseminated and in consultation with the gender guidelines promoted gender focal person adherence to has disseminated The AT reviewed a ‘skills training workshop report’ dated gender guidelines guidelines on how 16th June 2019 by Agnes Nyangoma- Gender Focal person senior women/men in which 127 senior women and men teachers from all the Maximum 5 points teachers should 61 schools were trained on gender and gender for this provide guidance to mainstreaming performance girls and boys to measure handle hygiene, reproductive health, life skills, etc.: Score 2 17 2 LG Education • Evidence that LG There was evidence that the LG Education department in Department has Education department collaboration with gender department had issued and disseminated and in collaboration with explained guidelines on how to manage sanitation for girls promoted gender department and PWDs in primary schools: adherence to have issued and gender guidelines explained guidelines The ‘skills training workshop report’ dated 16th June 2019 on how to manage by Agnes Nyangoma- Gender Focal person for 127 senior Maximum 5 points sanitation for girls and women and men teachers from all the 61 schools included a for this PWDs in primary session on sanitation for girls and PWDs performance schools: score 2 measure
17 0 LG Education • Evidence that the There was inadequate evidence that the School Department has School Management Management Committees met the guideline on gender disseminated and Committee meets the composition. 3 out of the 4 schools visited fully met the promoted guideline on gender requirement of at least 2 women among the foundation body adherence to composition: score 1 representatives as per the Education Act 2008 as shown gender guidelines below
Maximum 5 points Rwimi P/S old SMC (previous FY) had 12 members, 3 were for this women, 1 of the women were part of the Foundation Body). performance measure Busiita P/S old SMC (previous FY) had 12 members, 5 were women, 3 of the women were part of the Foundation Body)
Kisomoro P/S old SMC (previous FY) had 12 members, 5 were women, 3 of the women were part of the Foundation Body)
Kabale Moslem P/S old SMC (previous FY) had 12 members, 4 were women, 3 of the women were part of the Foundation Body)
18 1 LG Education • Evidence that the LG There was evidence that the LG Education department in department has Education department collaboration with Environment department had issued ensured that guide- in collaboration with guidelines on environmental management to the schools lines on Environment environmental department has issued The ‘skills training workshop report dated 16th June 2019 management are guidelines on by Agnes Nyangoma- Gender Focal person for 127 senior dissemi- nated and environmental women and men teachers from all the 61 schools included a complied with management (tree session on environmental guidelines. A format for planting, waste environmental management and planning was issued to the Maximum 3 points management, formation trainees for this of environmental clubs performance and environment measure education etc.): score 1: 18 1 LG Education • Evidence that all There was evidence that all school infrastructure projects department has school infrastructure were screened using the checklist for screening of projects ensured that guide- projects are screened lines on before approval for There were two primary school projects for the last FY environmental construction using the 2018/2019 in Bunyangabo. management are checklist for screening 2 classroom blocks at Ntanda primary school. dissemi- nated and of projects in the Environmental and social screening forms were seen dated complied with budget guidelines and 22nd August 2018 prepared by Edgar Muganzi, where risks are Environment Officer Maximum 3 points identified, the forms for this include mitigation Another project was 2 classroom blocks at Kitonzi primary performance actions: Score 1 school. Environmental screening form dated 20th August measure 2018 prepared by Edgar Muganzi, Environment Officer was seen
18 1 LG Education • The environmental There was evidence that the environment officer and the department has officer and community CDO had visited the sites to check whether the mitigation ensured that guide- development officer plans were complied with lines on have visited the sites to environmental checked whether the Joint inspection reports for Kitonzi and Ntanda primary management are mitigation plans are school construction projects were seen dated 20th dissemi- nated and complied with: Score 1 December 2018 by Edgar Muganzi, Environment Officer complied with and Nyangoma Agnes, Gender Focal person.
Maximum 3 points for this performance measure
622 Health Performance Bunyangabu Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 8 LG has substantively Evidence that LG There was evidence that Bunyangabu DLG had filled the recruited primary has filled the structure for primary health care workers with a wage bill health care workers structure for provision from PHC wage for the current FY 2019/20. The with a wage bill primary health care wage provision for FY2018/19 was 2,026,795,000/=. Of this, provision from PHC with a wage bill 2,015,777,000/= was spent on wages, a consumption of 99% wage provision from of funds allocated (FY 2018/19 quarter 4 report, page 14). PHC wage for the There were thus no adequate funds for recruitment in current FY FY2018/19. The wage provision for FY2019/20 is 2,174,389,000/= (LG approved Budget Estimates, Page 23) Maximum 8 points for • More than 80% this performance filled: score 8 The health department had an approved staffing structure of measure 289 staff, of which only 215 positions (DHO health staff list) • 60 – 80% - are filled. Hence a staffing coverage of 74.4% (with gap of 74 score 4 staff). There was evidence that the district planned to recruit more staff (Recruitment plan FY2019/20 seen, submitted to • Less than 60% CAO on 15th April 2019). filled: score 0
2 6 The LG Health Evidence that There was evidence that the Health department had department has Health department submitted a comprehensive recruitment plan to HR for this submitted a has submitted a year. comprehensive comprehensive recruitment plan for recruitment plan/re- This plan was submitted to the Chief Administrative Officer primary health care quest to HRM for on 15th April 2019, and received the same day, copied to the workers to the HRM the current FY, Principal Human Resource Officer. The plan proposed department covering the recruitment of 45 staff at an annual wage of 348,936,444/=. vacant positions of primary health care workers: score 6 Maximum 6 points for this performance measure 3 4 The LG Health Evidence that the There were 18 Health Facilities and 10 were sampled as department has all health facilities follows but 9 out of 10 were appraised; conducted in-charges have performance appraisal been appraised for Health Centre IVs during the previous a) Kahinju Florence of Mujunju HCII, file no. CR/D/11519 and Hospital In- FY: was appraised on 08/07/2019 by Sub County Chief. charge and ensured o 100%: score 8 performance b) Natukunda Wilfred of Kibiito HC IV, file no. CR/D/11526 appraisals for HC III o 70 – 99%: score was appraised by the Sub County Chief on 11/07/2019. and II in-charges are 4 conducted c) Balindeke Enock of Kiboota HC II, file no. CR/D/12013 o Below 70%: was appraised by the Sub County Chief on 07/08/2019. score 0 d) Mpakondere Patrick of Kibate HC III, file No. Maximum 8 points for CR/D/12050.was appraised by Incharge Kibiito HC IV on this performance 4/07/2019. measure e) Tumusiime Gerald of Rwagimba HCIII, file no. CR/D/12136 was appraised by In-charge Kibiito HC IV on 15/01/2019.
f) Ategeka Julius Herison of Kiyombya HC III, file no. CR/D/11605 was appraised on 29/07/2019 by DHO and on 24/07/2019 by the Sub-county Chief.
g) Baluku Kimanywenda Nason of Kakinga HC III, file no. CR/D/11888 was appraised by the Senior Assistant Secretary on 08/07/2019.
h) Kusemererwa Mable of Kibiito HC IV, file no. CR/D/11015was appraised by the DHO on 3/07/2019.
i) Karugaba John of Nyamiseke HC III, file no. CR/D/12041was appraised on 10/07/2019 by the Sub- county Chief and Ag DHO on 16/07/2019.
However, the following In-charge was not appraised;
j) Twesigye Julius of Kasunganyanja HC III, file no. CR/D/11765 had no evidence of appraisal report for FY 2018/2019. 4 4 The Local Government • Evidence that There was evidence that the health department had Health department has the LG Health deployed staff in line with lists submitted for the budget in FY deployed health department has 2019/20. workers across health deployed health facilities and in workers in line with The Health staff list at DHO office had 215 staff and the PBS accordance with the the lists submitted staff list had 217. The 2 extra staff were health inspectors staff lists submitted with the budget for attached to Town councils (Kibiito and Rwimi Town together with the the current FY, and councils), hence they were not included in the facility staff budget in the current if not provided lists at office of the DHO. FY. justification for During the site visits, the following were verified: deviations: score 4 Maximum 4 points for Kibiito HCIV – PBS/District staff list (46 staff), Facility staff list this performance (46 staff) measure Kisomoro HCIII – PBS (18 staff), Facility staff list (22 staff)
Kicuucu HCII – PBS (5 staff), facility list ( 5 staff)
Rubona HCII – PBS (8 staff), Facility staff list (7 staff)
Kiyombwa HCIII – PBS (17 staff), Facility staff list (16 staff)
The DHO explained that some staff had been transferred between facilities hence that observed changes.
Overall, the number of staff deployed to facilities (as per DHO staff list) is consistent with the lists submitted with the budget (PBS list).
Monitoring and Supervision 5 0 The DHO/MHO has • Evidence that There was insufficient evidence that the DHO communicated effectively the DHO/ MHO has guidelines, policies and circulars issued by MOH to the communicated and communicated all health facilities. explained guidelines, guidelines, policies, circulars policies, circulars A letter from the DHO to all facility in-charges, dated 10th issued by the national issued by the July 2019 was seen, subject “Primary Health Care Grant level in the previous national level in Guidelines and Allocation FY 2019/20”. This letter FY to health facilities the previous FY to highlighted the PHC allocation per facility and requested in- health facilities: charges to disseminate this guideline. There was no score 3 distribution list or acknowledgement of receipt by the in- charges. Maximum 6 for this performance measure At the facilities that were visited (Kibiito HCIV, Kisomoro HCIII, Kiyumbwa HCIII, Kicuucu HCII and Rugona HCII), there was no evidence that these guidelines were received.
A letter, dated 22nd March 2019, from DHO to Head teachers explaining guidance for HPV vaccination in schools was also seen. 5 3 The DHO/MHO has • Evidence that There was evidence that the DHO held meetings with in- effectively the DHO/ MHO has charges and among the issues discussed were guidelines communicated and held meetings with issued by MOH. explained guidelines, health facility in- policies, circulars charges and Minutes of a DHT meeting, dated 03rd November 2018, issued by the national among others under min02/7/2018; reference was made to the revised HIV level in the previous explained the test and treat guidelines and the HTS guidelines FY to health facilities guidelines, Minutes of DHT meeting with incharges dated 17th April policies, circulars 2019, under DHO remarks (min03/4/2019), DHO highlighted issued by the proper medical waste management with reference to the national level: Maximum 6 for this Waste management guidelines. Medical waste would be score 3 performance measure delivered to Kibiito HCIV where it would be picked by Greenlabel company for final disposal.
6 3 The LG Health Evidence that Bunyangabu district had one HCIV and no hospital. The Department has DHT/MHT has office of the DHO was located within the HCIV. effectively provided supervised 100% support supervision to of HC IVs and The DHT supervised the HCIV during the FY 2018/19. district health services district hospitals Supervision reports were seen for all quarters. (including PNFPs receiving PHC Quarter 1: reported dated 3rd October 2018, conducted 4th – grant) at least once Maximum 6 points for 20th September 2018 to 27 health facilities including Kibiito in a quarter: score this performance HCIV 3 measure Quarter 2: report dated 15th January 2019, implemented between October and end of December 2018, with Kibiito HCIV being supervised on 21st October 2018.
Quarter 3: reported dated 15th April 2019
Quarter 4; reported dated 3rd July 2019. Conducted 19th - 21st June 2019.
A review of the support supervision booklet at the facility showed that various DHT members had visited and supervised the HCIV. The HCIV was supervised regularly in all quarters as expected 6 1 The LG Health Evidence that There was evidence that the HSD (Kibiito HCIV) supervised Department has DHT/MHT has lower level health facilities within the previous FY. effectively provided ensured that HSD support supervision to has super- vised The district had 24 Public and NGO health facilities. Out of district health services lower level health the 23 health facilities, there was evidence that 17 health facili- ties within facilities had been supervised (17/23 = 74%). Focus had the previous FY: been put on supervision of HCIII – all 11 HCIIIs were supervised and 6 HCIIs. Maximum 6 points for • If 100% this performance supervised: score Quarter 1: conducted 3rd July – 20th August 2018, report measure 3 dated 28th August 2018
• 80 - 99% of the Quarter 2: conducted between 5th October and health facilities: 27thDecember 2018; reported dated 30th December 2018. score 2 Quarter 3: implemented between 1st January and 28th • 60% - 79% of March 2019; report dated 30th March 2019. the health facilities: Quarter 4: conducted between 4th April and 24th June 2019. score 1 Reported dated 26th June 2019. • Less than 60% of the health facilities: score 0
7 0 The LG Health • Evidence that There was no evidence that support supervision reports department (including all the 4 quarterly were discussed and recommendations made. HSDs) have reports have been discussed the discussed and Minutes of DHT meeting were reviewed and no evidence results/reports of the used to make was found. support supervision recommendations and monitoring visits, (in each quarter) used them to make for corrective recommendations for actions during the corrective actions and previous FY: score followed up 4
Maximum 10 points for this performance measure 7 0 The LG Health • Evidence that the There was no evidence that recommendations made during department (including recommendations support supervision were followed up and specific actions HSDs) have are followed up taken. discussed the and specific results/reports of the activities support supervision undertaken for and monitoring visits, correction: score 6 used them to make recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
8 10 The LG Health • Evidence that There was evidence that the LG had submitted accurate data department has the LG has regarding PHC receiving facilities, which is consistent with submitted accurate/ submitted both HMIS reports and PBS. consistent reports/data accurate/consistent for health facility lists data regarding: 20 facilities were submitted to receive PHC in PBS (18 receiving PHC funding public and 2 PNFP facilities). These facilities were as per formats o List of health consistently reporting in the HMIS system. In total, 33 provided by MoH facilities receiving facilities were registered to report on HMIS. This difference is PHC funding, because a number of private clinics and NGO facilities report which are HMIS data but should not receive PHC funding. 2 Prison consistent with health facilities (Kibiito prisons HCII and Rwimi Prisons Maximum 10 for this both HMIS reports HCIII). performance measure and PBS: score 10 Whereas all health establishments are expected to report health data on HMIS, only facilities approved by MOH receive PHC funding. These are majorly public facilities and approved NGO/PNFP facilities.
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that The Committee responsible for health met on 2nd responsible for health the LG committee November 2018. Under Min. HECBS/14/9/2018, they met, discussed service responsible for discussed challenges, recommendations and planned delivery issues and health met and activities. Among challenges, they noted transportation of presented is- sues that discussed service staff for supervision, lack of an ambulance in the public require approval to delivery issues health department, lack of critical cadres in health facilities, Council including lack of a district medical store and dilapidated structures at supervision Kisomoro HC II, Kibatte HC II and Rwimi HC III staff house. reports, The committee requested area MPS to lobby for ambulances performance from government. On staffing gaps, the health committee Maximum 4 for this assessment requested the DLG to lobby for additional wage to cater for performance measure results, LG PAC the critical cadres. The Committee learnt from inspection reports etc. during reports that Kibiito HC IV did not have a functional HUMC. It the previous FY: recommended that council appoints the HUMC Chairperson score 2 immediately. Inspection reports also identified poor infrastructures in Rwimi HC III especially the toilets. The Committee recommended that the DHO takes the Engineer to Rwimi and Kibaate HCs to cost the renovation and construction of the dilapidated structures
In another meeting that was held on 14th September 2018, under Min no. HECBS/14/9/2018, the committee learnt that opening and launching of Buheesi HC II was done without proper infrastructure and equipment. One Member requested for a ban on establishment of health centers without approval of the Council.
9 2 The LG committee • Evidence that In a council meeting held on 29th March 2019 under responsible for health the health sector MIN/BUNY/COU/47/29/03/2019, the committee discussed met, discussed service committee has pre- the issues of inadequate space at Kibiito HC IV by delivery issues and sented issues that recommending that the available ward be separated using presented is- sues that require approval to temporary materials appropriately to cater for both males and require approval to Council: score 2 females. The facility was also tasked to identify an area Council within the premises on which to construct a mortuary.
Maximum 4 for this performance measure 10 6 The Health Unit Evidence that There was evidence that HUMC were in place and Management health facilities and functional. Committees and Hospitals have Hospital Board are functional An updated HUMC members’ list was found at all facilities operational/functioning HUMCs/Boards visited. In addition, review of the HUMC meeting minutes (established, revealed that all committees met at least once a quarter in meetings held and the FY2018/19. discus- sions of Maximum 6 points For example: budget and resource issues): At Kibiito HCIV: Quarter 1 meeting. Minutes of meeting that took place on 26th October 2018, that discussed delay of • If 100% of PHC and review of workplan and budget under randomly sampled min02/10/2018. The quarter 2 meeting occurred on 7th facilities: score 6 December 2018, quarter 3 meeting on 6th March 2019 and • If 80-99 %: 4th meeting on 14th June 2019. score 4 At Kisomoro HCIII, quarter 1 HUMC meeting was conducted • If 70-79: %: on 6th August 2018 and discussed the facility workplan and score 2 budget under min03/08/2018. In addition, utilization of subgrant from the implementing partner and acquisition of • If less than land for the facility was discussed. 70%: score 0 At Kicuucu HCII, HUMC meetings had been conducted on 27th July2018, 24th October 2018, 14th January 2019, 20th March 2019 and 12th July 2019.
11 4 The LG has publicised • Evidence that There was evidence that the LG publicized all health all health facilities the LG has facilities receiving PHC NWR grants. receiving PHC non- publicised all wage recurrent grants health facilities A list of facilities receiving PHC NWR was seen at the DHO receiving PHC noticeboard declaring quarterly allocations per facility for non- wage FY2019/20. E.g. Kibiito HCIV – 15,229,042/= quarterly, recurrent grants Rwagimba HCIII – 2,062,411/= quarterly and Kicuucu HCII – Maximum 4 for this e.g. through 626,520/= quarterly. performance measure posting on public notice boards: score 4
Procurement and contract management 12 2 The LG Health • Evidence that There was evidence that the sector submitted Procurement department has the sector has Plan to PDU. submitted input to submitted input to procurement plan and procurement plan A stamped and signed copy of the procurement plan was requests, complete to PDU that cover availed; it was raised on 15th April 2019 and received by with all technical all investment PDU on 23rd April 2019 (before the deadline of April 30th). requirements, to PDU items in the The procurement plan included 6 construction projects, 2 that cover all items in approved Sector land survey and 1 project to procure medical equipment. the approved Sector an- nual work plan annual work plan and and budget on time budget by April 30 for the current FY: score 2
Maximum 4 for this performance measure 12 0 The LG Health • Evidence that There was evidence that the health department submitted department has LG Health procurement requests to PDU for the FY 2019/20. submitted input to department procurement plan and submitted Copies of the procurement requests availed indicated that requests, complete procurement the DHO raised the requests on 30th September 2019 and with all technical request form (Form these were signed/approved the same day by the CAO (on requirements, to PDU PP5) to the PDU 30th September 2019). However, whereas the forms used that cover all items in by 1st Quarter of provided for the Chief Finance Officer to sign, this was left the approved Sector the current FY: blank for all requests submitted. annual work plan and score 2. budget
Maximum 4 for this performance measure
13 4 The LG Health • Evidence that The LG Health departments timely (as per contract) certified department has the DHO/ MHO (as and recommended suppliers for payment: certified and initiated per contract) payment for supplies certified and Example: (i) M/s KamuKamu Civil Works was paid shs on time recommended 40,237,706 on voucher number 14/11 of 26th November, suppliers timely for 2018 in respect of construction of Kakinga Health Center II payment: score 4. maternity ward.
Maximum 4 for this Initiation of payment was done on 22nd November, 2018 and performance measure approval effected on 23rd November, 2018.
(ii) A payment request was submitted on 1st April, 2019, certification and approval done on 3rd April, 2019. Actual payment was effected to M/s K. David and Friends Limited for shs 27,223,308 on voucher number 4/4 dated 3rd April, 2019 in respect of upgrading Kabahaga from Health Center II to Health Center III in Kiyombya sub county.
(iii) The actual payment to M/s Ngamba Civil Works Limited was done vide voucher number 021/1 dated 16th January, 2019 for shs 15,369,471 in respect of construction for Health Cenrter IV at Kabiito in Kabiito Town Council. Initiation for payment was submitted on 16th January, 2019 and approval for payment effected on the same day.
Financial management and reporting 14 0 The LG Health • Evidence that the No evidence was presented to show that the department department has department submitted the annual performance reports for the FY 2018/19 submitted annual submitted the to the Planner for consolidation by mid July. reports (including all annual quarterly reports) in performance report time to the Planning for the previous FY Unit (including all four quarterly reports) to the Planner by mid-July for Maximum 4 for this consolidation: performance measure score 4 15 2 LG Health department Evidence that the Action on queries raised by the Internal Auditor during FY has acted on Internal sector has 2018/2019: Audit recommendation provided (if any) information to the Total number and nature of queries raised Total number and internal audit on nature of queries cleared Total number and nature of queries the status of pending implementation of Maximum 4 for this 03 03 00 all audit findings performance measure for the previous There were in total three queries that were raised by the financial year internal auditor during FY 2018/2019 and all of them were addressed and cleared as per DHO’s letter dated 23rd June, • If sector has no 2019 under reference HD/22/900. audit query: Score 4 Examples of queries raised by the internal audit among others: • If the sector has provided (a) Failure of most district health facilities to timely submit the information to the monthly financial statements to the district. internal audit on the status of (b) Delays in accounting for PHC funds in time in respect of implementation of most Health Centers II and III. all audit findings for the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 16 2 Compliance with • Evidence that The evidence reviewed indicated that the composition of the gender composition of Health Unit HUMC consistently met the required minimum gender HUMC and promotion Management composition (atleast 30% female). of gender sensitive Committee sanitation in health (HUMC) meet the The following was the composition (proportion of females) at facilities. gender selected health facilities: Kibiito HCIV – 4/9 (44%), Kisomoro composition as per HCIII- 3/8 (37.5%), Kicuucu HCII – 2/5 (40%), Rubona HCII – guidelines (i.e. 2/5 (40%) and kiyombwa HCIII – 3/7 (43%). minimum 30 Maximum 4 points % women: score 2
16 2 Compliance with • Evidence that There were no new guidelines were issued by Ministry in gender composition of the LG has issued FY2018/19. HUMC and promotion guidelines on how of gender sensitive to manage However, all facilities visited have separate sanitary facilities sanitation in health sanitation in health (latrines) for men and women. facilities. facilities including separating facilities for men and women: score 2. Maximum 4 points 17 2 LG Health department • Evidence that The District Environmental Officer and the DCDO carried out has ensured that all health facility appropriate screening of health infrastructural projects for guidelines on infrastructure environmental and social risks. They prepared environmental projects are environmental and social management Plans for mitigating management are screened before identified risk and below are the projects disseminated and approval for complied with construction using the checklist for 1. Construction of four stance latrines at Kibito Health screening of Centre III in KibitoTown Council and the recommendations projects in the Maximum 4 points for were; distance from the main facility should be standard , budget guidelines this performance they should have romps for the PWDs, noisy machines and where risks measure should not be used and this was dated 15th February 2019 are identified, the forms include mitigation actions: Score 2 2. Construction of Kakinga Health Centre III maternity ward in Rwimi Sub County and the recommendations were sensitisation meetings for sexual and transmitted diseases like HIV were to be carried out since there were both sex gender at the site, noisy machines were not allowed to be used since it was a health centre with sick people around and this was dated 27th November 2018.
17 2 LG Health department • The The environmental officer and community development has ensured that environmental officer had visited the sites to check whether the mitigation guidelines on officer and plans are complied with environmental community management are development 1. Construction of Kakinga Health Centre III maternity ward disseminated and officer have visited in Rwimi Sub County, there were no sign post put to alert complied with the sites to people about the on-going construction, workers were not checked whether provided with the protective gears signed on 29th December the mitigation 2018. plans are complied Maximum 4 points for with: Score 2 this performance measure 2. Construction of four stance latrines at Kibito Health Centre III in Kibito Town Council, the ramp were not installed , signed on 20th June 2019
18 4 The LG Health • Evidence that There were no new guidelines issued during Fy2018/19. department has issued the LG has issued guidelines on medical guidelines on However, there was evidence of posters and job aids on waste management medical waste proper waste segregation and management on the walls and management, on file at the health facilities visited. Medical waste is including segregated using the approved colour coded bins, in guidelines (e.g. preparation for disposal. Maximum 4 points sanitation charts, posters, etc.) for construction of facilities for medical waste disposal2: score 4.
622 Water & Sanitation Bunyangabu Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 7 The DWO has • Evidence that the district At the time of preparation of the 2019/20 Annual targeted allocations Water department has Work Plan, the safe water coverage average for to sub-counties with targeted sub- counties with Bunyangabu district was 74% safe water safe water coverage below coverage below the the district average in the The following Sub Counties were considered in the district average. budget for the current FY: FY 2019/20:
o If 100 % of the budget 1. Kateeba S/C 57% at UGX 233,000,000 allocation for the current FY is 2. Ruheesi S/C 63% at UGX 10,700,000 Maximum score 10 allocated to S/Cs below for this performance average coverage: score 10 3. Rwimi S/C 51% at UGX 8,040,000 measure o If 80-99%: Score 7 4. Kisomoro S/C 82% at UGX 8,040,000
o If 60-79: Score 4 Total Budget allocation for the Water sector FY 2019/20 was UGX 259,800,000. Kisomoro S/C that o If below 60 %: Score 0 was above district average (ie 74%) and it was allocated UGX 8,040,000 of the total Budget, which was 3%. Therefore actual allocation to S/Cs below district average was UGX 251,760,000 and equivalent to 97% of the total budget 2 15 The district Water • Evidence that the district There was sufficient evidence that the Water department has Water department has department implemented all its budgeted water implemented implemented budgeted water projects in the targeted sub counties in 2018/2019. budgeted water projects in the targeted sub- projects in the counties with safe water From the AWP for FY 2018/19 the district LG planned targeted sub- coverage below the district for resource allocation to various sub counties and counties (i.e. sub- average in the previous FY. Town Councils. counties with safe Among the 10 Sub Counties we sampled 4 of them water coverage o If 100 % of the water with their respective water coverage facility as below the district projects are implemented in follows; average) the targeted S/Cs:
Score 15 1. Kabonero S/C 67% Extension of GFS at UGX 70,487,200 Maximum 15 points o If 80-99%: Score 10 2. Kabonero S/C 67% Rehabilitation of Pohe GFS for this performance o If 60-79: Score 5 at UGX14,447,000 measure o If below 60 %: Score 0 3. Kyambyia 63% Extension of Buheesi GFS at UGX 70,088,515
4. Kateebwa S/C (65%) Design Masebwa-Binaia GFS at UGX 58,559,088
5. Rehabilitation of point water sources at UGX 8,404,550 for each of the following 4 S/Cs (Kateebwa-65%; Rwimi-51%, Kibiito-63% and Kisomoro-82%) giving a total Budget UGX 33618,200
6. Co-funding for extension of Yeriga GFS to Kateebwa S/C (65%) and Rwimi S/C (51%) at UGX 10,000,000
7. Kibiito S/C (63%) Sanitation Latrine at UGX 22,700852
Out of the 10 Infrastructural water facilities allocated to various 10 Sub Counties in Bunyangabu at grand total Budget of UGX 279,900,855 only one (Kisomoro (82%) allocated UGX 8404,550 for rehabilitation of water points (See No 5 above). Therefore a total of UGX 271,496,755 was allocated to S/C below district water coverage. This equivalent to
99.96% which rounded up to 100% of the mark giving a score of 15 point.
Monitoring and Supervision 3 15 The district Water Evidence that the district There was evidence that the district Water department carries Water department has department monitored each of WSS facilities; out monthly monitored each of WSS monitoring of facilities at least annually. The quarterly reports, Quarter 2 and Quarter 4 project investments reflected the data captured by MIS and PBS for all in the sector • If more than 95% of the the projects. WSS facilities monitored: score 15 Sampled 3 projects confirmed there was Monitoring of the projects at least annually these were; Maximum 15 points • 80% - 95% of the WSS for this performance facilities - The project monitoring report dated 14th Nov measure 2018.Construction of piped water system in Buheesi monitored: score 10 S/C GFS and extension to Kyombia S/C
• 70 - 79%: score 7 Extension of Pohe GFS to Kabonero S/C at a contract Sum of UGX 70,000,000. • 60% - 69% monitored: score 5 Design and documentation of Masibwa-Bunaiga GFS. • 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0
4 5 The district Water • Evidence that the district During the FY 2018/19 quarterly progress reports department has has submitted were generated by the DWO and duly submitted to submitted accurate/consistent data for the respective Offices particularly to the MoWE and accurate/consistent the current FY: Score 5 Min of Finance on the following dates; reports/ data lists of water facilities as First quarter data was submitted on 22nd /10/ 2018 per formats Second quarter data was submitted on 17th/01/2019. provided by MoWE Third quarter data was submitted on 12th 04/2019.
Fourth quarter data was submitted on 15th/07/2019. Maximum 10 for this performance We noted consolidated MIS report for the FY: measure 2018/19 generated by the DWO Officer with a duly filled MIS Form 4 (Resource Functionality & Gender) Reports where the DWO water facilities were clearly indicated. The MIS report dated 28th August 2019 and addressed to MoWE with data collection date. Sampled MIS Form 4 indicated the planned same bore holes in Butangama and Budiba as approved in the AWP 2018/19. 4 5 The district Water • List of water facility which There was evidence that the District Water Office department has are consistent in both sector planned water facilities which were consistent in both submitted MIS reports and PBS: score 5 MIS reports and PBS. These facilities include the accurate/consistent following; reports/ data lists of water facilities as a) Construction of piped water to Buheesi S/C per formats b) Extension of Pohe GFS to Kabonero S/C provided by MoWE c) Design and documentation of Masibwe- Bunaiga GFS to Kateebwa S.C Maximum 10 for this All the above sampled facilities were consistent in performance MIS and PBS reports as well as in the submitted measure Quarterly reports.
Procurement and contract management 5 4 The district Water Evidence that the sector has There was evidence that the water sector duly department has submitted input for the district submitted input for the district procurement plan to submitted input for procurement plan to PDU that PDU that cover all investment items in the approved district’s cover all investment items in Sector annual work plan and budget on 3rd June procurement plan, the approved Sector annual 2019, which was before the deadline date of April complete with all work plan and budget on time 30th. technical (by April 30): score 4 requirements, to The comprehensive procurement request covering PDU that cover all the following major water infrastructure was items in the originated by the DWO and approved by DE as Head approved Sector of Department; annual work plan i. Construction of piped water to Buheesi S/C and budget ii. Extension of Pohe GFS to Kabonero S/C Maximum 4 for this performance iii. Design and documentation of Masibwe- measure Bunaiga GFS to Kateebwa S/C 6 2 The district has • If the contract manager There were regular monthly site visits for the different appointed Contract prepared a contract WSS infrastructure projects as per the contract Manager and has management plan and management plan. We confirm existence of the effectively managed conducted monthly site visits Contract management Plans from which site the WSS contracts for the different WSS monitoring visited were conducted by the appointed infrastructure projects as per Project manager the contract management plan: score 2 i. Extension of Pohe GFS to Kabonero S/C. Maximum 8 points for this performance Contract No BUNY622/WRKS/18-19/00005 measure Appointed Contract manager assigned was DWO, signed by Cao on 22nd Sept 2018
ii. Construction of piped water GFS to Buheesi S/C, extension of to Kigombya
Contract No BUNY622/WRKS/18-19/00005. Contract manager assigned was DWO, signed by CAO on 4th Feb 2019.
iii. Design and documentation of Masibwe- Bunaiga GFS to Kateebwa S.C Contract No BUNY622/WRKS/18-19/00035. Contract manager assigned was DWO, signed by CAO on 28th Feb 2019.
6 2 The district has • If water and sanitation The design of the water facilities (ie GFS Designs) appointed Contract facilities constructed as per was always based on the approved BOQ by the Manager and has design(s): score 2 District water, Engineer, DWO, Procurement Officer effectively managed and the Contractor and verified by CAO and the the WSS contracts CFO. This was evidenced by the following sampled projects;
1. Construction of piped water GFS to Buheesi S/C, Maximum 8 points extension of to Kigombya S/C, Contract No for this performance BUNY622/WRKS/18-19/00005. measure 2. Design and documentation of Masibwe- Bunaiga GFS to Kateebwa S.C Contract No BUNY622/WRKS/18-19/00035.
For all the project that completed a procurement process and sign Contract the CAO appointed a contract Manager who ensured TOR in the Contract were fully complied with 6 0 The district has • If contractor handed over There was no evidence of any water facility handed appointed Contract all completed WSS facilities: over by the contractor to the DLG Manager and has score 2 effectively managed the WSS contracts
Maximum 8 points for this performance measure
6 2 The district has • If DWO appropriately DWO appropriately certified all WSS projects and appointed Contract certified all WSS projects and prepared and filed completion reports. The following Manager and has prepared and filed completion sampled Files provided information to confirm AT effectively managed reports: score 2 findings; the WSS contracts (i) Extension of Pohe GFS to Kabonero S/C. Contract No BUNY622/WRKS/18-19/00005. Contractor: Standard Civil works Ltd.. Maximum 8 points for this performance Start date 05/09/2018 and end date 22/01/2019. measure Contract Manager assigned was DWO.
(ii) Construction of piped water GFS to Buheesi S/C, extension of to Kigombya S/C
Contract No BUNY622/WRKS/18-19/00005. Contract Manager assigned was DWO.
(iii) Design and documentation of Masibwe- Bunaiga GFS to Kateebwa S.C Contract No BUNY622/WRKS/18-19/00035. Contract manager assigned was DWO. 7 3 The district Water • Evidence that the DWOs The LG Water departments timely (as per contract) depart- ment has timely (as per contract) certified and recommended suppliers for payment: certified and initi- certified and recommended ated payment for suppliers for payment: score Examples: (i) M/s Elon Water and Construction works and supplies 3 points Engineering Company Limited was paid shs on time 31,937,290 in respect of repair of boreholes in various sub counties in the district. Payment was Maximum 3 for this effected on voucher number 2/6 dated 28th May, performance 2019 after its initiation on 13th May, 2019 and measure approval on 28th May, 2019.
(ii) A request was submitted on 8th April, 2019 and approved on 9th April, 2019. Payment to M/s Acram Uganda Limited for shs 12,023,375 on voucher number 6/4 dated 9th April, 2019 for construction of a three stance VIP latrine and bath room at Kasunganyanja Health Center III. Receipt number 437 of 10th April, 2019 was issued to the District by the contractor.
(iii) M/s Ortis Engineering Limited was paid shs 9,249,313 per voucher number 8/6 dated 24th June, 2019 in respect of consultancy services for the design and documentation of GFS at Masibwe in Kisomoro sub county. Request for payment was submitted on 11th June, 2019 and it was approved on 19th June, 2019.
Financial management and reporting 8 0 The district Water • Evidence that the There was no evidence that the water department department has department submitted the had submitted annual reports for the previous FY submitted annual annual performance report for 2018/19 including annual reports to the Planner for reports (including the previous FY (including all consolidation by mid July. all quarterly reports) four quarterly reports) to the in time to the Plan- Planner by mid-July for ning Unit consolidation: score 5
Maximum 5 for this performance measure 9 5 The District Water • Evidence that the sector Action taken on queries raised by the Internal Auditor Department has has provided information to during FY 2018/2019: acted on Internal the internal audit on the Audit status of implementation of all Total number and nature of queries raised Total recommendation (if audit findings for the previous number and nature of queries cleared Total number any) financial year and nature of queries pending
o If sector has no audit query 00 00 00 score 5 Maximum 5 for this No queries were raised for the water sector by the performance o If the sector has provided internal auditor during FY 2018/2019. measure information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability 10 3 The district • Evidence that the council There was evidence that the committee responsible committee committee responsible for for water met on 8th August 2019. Under Min responsible for water met and discussed 6/BUNY.WRKS COMM./05//2019. The committee water met, service delivery issues discussed the Kisomoro – Kyamatanga road that was discussed service including supervision reports, reported to be in a sorry state. The committee delivery issues and performance assessment recommended that the road be worked on in the first presented issues results, LG PAC reports and quarter with an allocation of UGX. 35 M. Still in this that require submissions from the District meeting, the committee advised that while allocating approval to Council Water and Sanitation construction of water sources, there needs to be Coordination Committee consideration of presence of other water sources (DWSCC) etc. during the such as national water, GFS , water NGOs. previous FY: score 3 Maximum 6 for this In another meeting held on 13th March 2019, under performance Min.5/BUNY./WRKS COMM./03//2019, the measure committee recommende that the Kitutsi – Kitebe – Kigoma – Butate road be considered for upgrading to district road status. While Bujonjo – Kitonzi primary school road be taken over by the district.
10 3 The district • Evidence that the water There was evidence that the water sector committee committee sector committee has presents issues that required approval to the council. responsible for presented issues that require In a committee meeting held on 8th August 2019. water met, approval to Council: score 3 Under Min 6/BUNY.WRKS COMM./05//2019, the discussed service committee discussed an implementation plan for the delivery issues and water department. This was approved in a council presented issues meeting that was held on 29th March 2018 under that require MIN/BUNY/COU/45/29/03/2019. approval to Council
Maximum 6 for this performance measure 11 2 The district Water • The AWP, budget and the There was routine display of grant releases and department has Water Development grant expenditures as evidenced from the following shared information releases and expenditures sampled releases; widely to the public have been displayed on the to enhance district notice boards as per Quarter 1; Water and Sanitation Conditional Grant. transparency the PPDA Act and discussed Amount UGX120,962,022 dated 28th Aug 2018 at advocacy meetings: score signed by CAO and CFO 2. Quarter 2; Water and Sanitation Conditional Grant. Maximum 6 points Amount UGX120,962,022 dated 31st Oct 2018 for this performance signed by CAO and CFO measure
11 2 The district Water • All WSS projects are During a field visit to Kibiito S/C the team inspected department has clearly labelled indicating the the HC3 facility where two Sanitation projects were shared information name of the project, date of established for 2018/2019. From the following widely to the public construction, the contractor sampled projects the AT confirmed that there were to enhance and source of funding: score labels on various water facilities. transparency 2 1. The HC3 in Kibiito S/C established a 3 stance sanitation facility with 2 bathrooms. The project was clearly labelled Maximum 6 points for this performance • A three Stance VIP Latrine & 2 Bathrooms. measure • FY 2018/19
• Contractor: VIJOCOL LTD
• Source of funding WRSCG
2. The Rehabilitation of a BH facility in Kibale Paish of Kibiito S/C was labeled
• BH Rehabilitation
• FY 2018/10
• Funding: DWSCG
11 No information was provided 0 The district Water • Information on tenders and department has contract awards (indicating shared information contractor name /contract and widely to the public contract sum) displayed on to enhance the District notice boards: transparency score 2
Maximum 6 points for this performance measure 12 0 Participation of • If communities apply for There was no evidence of minutes of meetings, or communities in water/ public sanitation any form of activity of the UWC members. WSS programmes facilities as per the sector critical requirements (including community contribu- tions) for the current Maximum 3 points FY: score 1 for this performance measure
12 0 Participation of • Water and Sanitation There were no meetings held by the water and communities in Committees that are sanitation committees and therefore no minutes. WSS programmes functioning evidenced by Unable to see the collection of O&M local funds . either: i) collection of O&M funds, ii( carrying out preventive mainte- nance and Maximum 3 points minor repairs, iii) facility for this performance fenced/protected, or iv) they measure an M&E plan for the previous FY: score 2
Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 2 The LG Water • Evidence that Construction of four stance latrines at Kibito Health department has environmental screening (as Centre III in Kibito Town Council and the devised strategies per templates) for all projects recommendations were; distance from the main for environmental and EIAs (where required) facility should be standard , they should have romps conservation and conducted for all WSS for the PWDs, noisy machines should not be used management projects and reports are in and this was dated 15th February 2019 place: score 2
Maximum 4 points Extension of Pohe GFS in KaboneroSub County, the for this performance recommendations were; Signe posts should be put to measure show that there was work taking place, execution of minimizing vegetation should be put in to consideration, health and safety of staff working under the project and was dated 5th September 2018
Construction of three stance latrines at Kasuganyanja health centre III,Kibiito Sub County the recommended distance from the main facility should be standard , they should had romps for the PWDs, noisy machines should not be used and this was dated 27th January 2019 13 0 The LG Water • Evidence that there has No evidence that there had been follow up support department has been follow up support provided in case of unacceptable environmental devised strategies provided in case of concerns in the past for environmental unacceptable environmental conservation and concerns in the past FY: management score 1
Maximum 4 points for this performance measure
13 0 The LG Water • Evidence that construction No evidence that construction and supervision department has and supervision contracts contracts had a clause on environmental protection devised strategies have clause on for environmental environmental protection: conservation and score 1 management
Maximum 4 points for this performance measure
14 3 The district Water • If at least 50% WSCs are From the available records, AT confirmed that there department has women and at least one were balanced executive committee composition at promoted gender occupying a key position 50% for both men and women as shown below; equity in WSC (chairperson, secretary or composition. Treasurer) as per the sector 1. WUC of Kikuru Tap Stand; Chairperson (C/P) critical requirements: score 3 and Treasurer were women while Vice C/P and Maximum 3 points secretary were males. for this performance measure 2. WUC of Pohe Tap Stand; The C/P and Vice C/P were male while Secretary and Treasurer were both Female
3. WUC of Balirora executive team include, The C/P and Secretary were males while Treasurer and Vice C/P were both females. 15 3 Gender and • If public sanitation The DLG did not construct any public sanitation special needs- facilities have adequate facility in the period of assessment. sensitive sanitation access and separate stances facilities in public for men, women and PWDs: places/ score 3
RGCs provided by the Water Department.
Maximum 3 points for this performance measure