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Croydon Council Governance Review: Enhancing Democracy, Increasing Participation, March 2020, for the Panel’S Conclusions and Recommendations

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Croydon Council Governance Review: Enhancing Democracy, Increasing Participation, March 2020, for the Panel’S Conclusions and Recommendations GOVERNANCE REVIEW REPORT | 2020 Croydon Council Governance ReviewANNUAL REPORT SUPPLEMENTARY EVIDENCE REPORT MARCH 2020 | 1 | GOVERNANCE REVIEW SUPPLEMENTARY EVIDENCE REPORT | 2020 CONTENTS This document includes key evidence and information gathered by the Governance Review Panel. Please see the main report: Croydon Council Governance Review: Enhancing Democracy, Increasing Participation, March 2020, for the Panel’s conclusions and recommendations. Ref no. Evidence name 1 Current governance arrangements presentation slides 2 Current opportunities to participate presentation slides 2.1 Opportunities to participate summary handout 3 Engagements overview report Centre for Public Scrutiny (CfPS) 3.1 Resident survey response report CfPS + resident survey hard copy 3.2 Changing the culture of running the council – resident written submission 3.3 Desktop analysis of resident / stakeholder engagement – summary report and proposed actions CfPS 3.4 Member engagement - findings report CfPS 3.5 Local Strategic Partnership engagement headlines CfPS 3.6 Planning session slides 3.7 MP letter to Chair re planning 3.8 Planning Advisory Service findings report + addendum 3.9 Residents’ Associations evidence submissions 4 Governance models comparison brief by CfPS 4.1 Forward plans and key decisions brief by CfPS 4.2 Hybrid arrangements brief by CfPS 5 Sutton visit summary notes 6 Expert session summary notes + speaker presentation slides 7 List of Statutory reports handout 8 Key decision definition and no. of key decisions comparison handout 9 Executive decision making figures handout 10 Localities work presentation by CEO handout 11 Examples of ward forums / area committees handout 12 Councillor questions trends handout 13 Record of all Member discussion about the Panel’s draft findings 13.1 Councillor written submission following the Member discussion 14 Further reading + links to Croydon Council’s key governance documents Presentation Title PresentedCurrent by John Governance Smith Arrangements Governance Review Panel September 2013 Overview Current model is Executive Leader and Cabinet Leader and Cabinet Model introduced in May 2001 Executive Leader and Cabinet Model introduced in May 2010 Executive Arrangements Cabinet consists of Leader and nine other cabinet posts Ten deputy Cabinet Members Vast majority of decisions of the Leader are delegated to meetings of the Cabinet Cabinet open to all Members to participate and papers circulated to all Members Cabinet Members each publish bulletins at each ordinary council meeting Briefings on major strategies or contracts are available to Shadow Cabinet Members on request Executive Arrangements Delegated key decisions Four Executive Joint circulated to all Members Committees: • Bandon Hill Cemetery All Cabinet Members hold a • Croydon and Lewisham Q&A session at Scrutiny at Street Lighting least once per municipal year • South West London Waste Partnership • South London Partnership Executive Arrangements One formal advisory Committee – TMAC – gives speaking rights to all Members on traffic management issues prior to decisions being taken Informal advisory panels (all cross party) - Adult Social Services Review Panel* - Corporate Parenting Panel - Cycle Forum - Public Transport Liaison Panel - Tenants’ and Leaseholders’ Panel - Staff Partnership Panel Council Seven meetings per annum Agrees the budget and policy framework 30 minutes available for public questions 105 minutes available for questions to the Cabinet Petition debates and Member petitions Council debate motions Receives annual reports Non-Executive Committees General Purposes and Audit Committee Ethics Committee Licensing Committee - All Members notified of applications in their Ward - Opportunity for Ward Members to participate Planning Committee - Members notified of applications in their Ward - Member referral rights - Opportunity for Ward Members to participate Non-Executive Committees Appointments Committee Pension Committee Health and Well-Being Board Informal internal advisory panels (all cross party) - Adoption and Fostering Panels* - CASSUP - Members’ Learning and Development Panel - Housing Disability Panel - Mobility Forum - Schools Forum - Sheltered Housing Panel - SACRE Scrutiny Scrutiny and Overview Committee Three Sub-Committees - Children & Young People - Health and Social Care - Streets, Environment and Housing All cross-party with mixed Chairs Scrutiny All cross-party with mixed Chairs Power of call-in (14 Members) Power to scrutinise public sector partners Focus on pre-decision Scrutiny Any Member can suggest topics for scrutiny Visiting Members normally invited to participate Make recommendations to decision makers Champions • Borough Design Champion • Senior Citizens’ Champion • Champion for Autism • Military Champion • Fairtrade Champion • Heritage Champion • Mental Health Champion • Animal Welfare Champion • Dementia Champion • Business Champion • BAME Champion Other Areas of Engagement • Members’ Enquiries • Councillors’ written questions • Consultation and engagement on local issues Presentation Title PresentedCurrent by John Opportunities Smith to Participate Governance Review Panel September 2013 CONTENTS • Current opportunities to participate for members, residents and partners • Information currently shared with members and available to the public • Constitutional opportunities currently not utilised CURRENT OPPORTUNITIES TO PARTICIPATE COUNCIL MEETINGS Councillors: • 1h 45min available for questions of Cabinet Members and supplementary questions • Can support petition debates and speak in debate motions • Can present petitions on behalf of residents • Can ask questions on annual reports Public: • Open to the media and public and webcast • 30mins available for public questions - no notice or attendance required • Can raise local and borough wide petition debates with low thresholds Related statistics: • Council attendance rate of councillors: 95% in the last 7 meetings, since May 2018 • Number of public questions asked in 2018: 97 in total (46 were asked of Cabinet Member for Clean green Croydon) Agenda prescribed in Constitution based predominantly on local agreement CABINET MEETINGS Councillors: • Open to all Members to participate and ask questions on each item Public: • Open to the media and public and webcast Relevant stats: • Cabinet attendance rate of councillors: 44% in the last 8 meetings, since May 2018; Cabinet Members, Shadow Cabinet Members and standing attendees have attended almost all meetings Agenda and format set by the Administration PARTICIPATION AT OTHER COMMITTEES Planning • Ward member referral rights • Speaking rights at committee and consultation on schemes • Residents can register to speak at committee meetings • Webcast • Over the last year 37 applications were referred to planning committee and sub-committee by members; 32 met the threshold for resident objections, with no member referral; 83 were both member and resident threshold cases Licensing • Can make representations on applications • Can speak on behalf of residents • Total Licensing Sub-Committees held in 2018 to hear applications – 9 meetings with 3 members speaking TMAC • Ward members and public have speaking rights on individual schemes, can register just before the meeting and have 2min to speak • Councillor appointments to 17 informal advisory bodies and groups SCRUTINY • All members can attend and visiting members are invited to participate • Any member can suggest topics for scrutiny • All Cabinet Members hold at least one Q&A session; the Leader attends twice a year • Members have power to call in key decisions (14 members) • Scrutiny has powers to scrutinise public sector partners • Cabinet responses to recommendations come back to scrutiny and are tracked • Meetings are webcasted and open for residents to attend 2018/2019 work programme: • Scrutiny: 1 call-in (Purchase of Croydon Park Hotel), 6 pre-decision items and 7 thematic items and Question time • Streets, Environment and Homes Sub-Committee: 8 thematic items and Question time • Children & Young People Sub-Committee: 1 pre-decision and 18 thematic items, and Question time • Health and Social Care Sub-Committee: 12 thematic items, Question time • 78 recommendations to cabinet in since June 2018, all accepted (inc. 3 partially accepted) OTHER WAYS TO PARTICIPATE Councillors • Members consulted on local issues such as regeneration schemes and changes to services specific to their wards • Ward budgets – £8k per member, £560k budget each year, in 2017/18 mostly contributed to school, scouts and youth projects, voluntary led and parks and open spaces related project • Request for officer briefings on topics such as regeneration schemes, or services specific to a ward member or individual contracts • Cllr Questions, 131 asked in 2018, most regarding homes & gateway, clean & green and finance & resources • Cllr Enquiries, 810 since April 2018, 82% resolved within 10 days Partners and residents • Various partnerships including LSP, One Croydon, South London Waste Partnership • Youth mayor, cabinet and forums • User forums and user engagements • Consultations and engagements: 25 consultations completed via Get Involved since July 2018 • Get Involved panel membership: 1137 people full registered and 4638 partially registered • Total of Croydon Council page views in Jan 2019 – 336,934 ACCESS TO INFORMATION MEMBERS’ & RESIDENTS’ RIGHTS • Rights to decision making information and notices enshrined in law • Constitutional requirements support this in Access to
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