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Debra D. Ming Mendoza County Clerk of Madison County Edwardsville, Illinois

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Debra D. Ming Mendoza County Clerk of Madison County Edwardsville, Illinois DEBRA D. MING MENDOZA COUNTY CLERK OF MADISON COUNTY EDWARDSVILLE, ILLINOIS AGENDA MADISON COUNTY BOARD DECEMBER 18, 2013 To the Members of the Madison County Board: The following is the Agenda for the County Board Meeting on Wednesday, December 18, 2013. APPROVAL OF THE NOVEMBER 20, 2013 MINUTES: A. APPOINTMENTS: 1. Madison County Board a. Committee Appointments 2. Alton Regional Convention and Visitor’s Bureau a. Leroy Emerick is recommended for reappointment to a new three year term. 3. Miracle Manor Lighting District a. Tammy Davis is recommended for appointment to the unexpired term of Larry Rudder, who has resigned. 4. Salem Cemetery Association a. Wayne Stille is recommended for reappointment to a new six year term. b. Gary D. Henschen is recommended for reappointment to a new six year term. 5. Southwestern Illinois Development Authority a. Robert Lombardi is recommended for reappointment to a new three year term. 6. 708 Madison County Mental Health Board a. Charlotte Charbonnier is recommended for reappointment to a new four year term. b. Michael J. Durbin is recommended for appointment to a new four year term. c. Nick Petrillo is recommended for reappointment to a new four year term. d. Christine Wallace is recommended for reappointment to a new four year term. 1 B. BUILDING AND FACILITIES MANAGEMENT COMMITTEE: 1. Holiday Resolution for 2014. C. BUILDING AND FACILITIES MANANGEMENT COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution to Authorize the Purchasing of Natural Gas from a Retail Natural Gas Supplier. 2. Resolution to Renew Annual Janitorial Services Contract for Designated Madison County Facilities. 3. Resolution to Renew Annual Elevator Maintenance Contract for Selective County Elevators at Various County Facilities. 4. Resolution to Award Contract to Rebuild Trane 350 Ton #2 Chiller in the Madison County Administration Building. D. COUNTY INSTITUTIONS COMMITTEE: 1. Historical Museum Progress Report. E. EXECUTIVE COMMITTEE: 1. A Resolution Establishing Salaries for County Clerk, County Treasurer and County Sheriff to be elected in November, 2014. 2. A Resolution Establishing Compensation for Madison County Board Members. 3. A Resolution Authorizing Stipends for Regional Superintendent and Assistant Superintendent of Schools. 4. A Resolution Authorizing Supervisor of Safety Compensation for Sheriff. F. FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Summary Report of Claims and Transfers. 2. Resolution for Reappropriations of Remaining FY 2013 Budget to FY 2014 Budget. 3. Immediate Emergency Appropriation-2014 We Choose Health Community Grant. 4. Immediate Emergency Appropriation-FY 2013 Yearend Various Funds. 5. Resolution Authorizing Settlement for the Self Funded Liability Program File # 06-43- 010. 6. Resolution Approving Construction Contracts for the Southwestern Illinois Flood Prevention Council. (will be distributed at meeting.) 2 G. GRANTS COMMITTEE: 1. Resolution Supporting the Scott Patriot Initiative. 2. A Resolution Authorizing the Receipt of $472,000 for Homebuyer and Rehabilitation Assistance. H. GRANTS COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution Awarding Bids for Weatherization HVAC Contractor. I. PLANNING AND DEVELOPMENT COMMITTEE: 1. Finding of Fact and Recommendations. 2. Resolutions. 3. Refund Resolution. J. PUBLIC SAFETY COMMITTEE: 1. Report covering Seven (7) Amusement Licenses ($1,255.00) K. REAL ESTATE TAX CYCLE COMMITTEE: 1. Property Trustee Resolutions. L. TRANSPORATION COMMITTEE: 1. Supplemental Agreement for Preliminary Engineering Services, Replacement of Drainage Structure on Pin Oak Road, Pin Oak Township. 2. Lone Range Plan/Highway Improvements. 3. Agreement/Funding Resolution, Moro Road Bridge Project. 4. Agreement/Funding Resolution, Troy-O’Fallon Road Project. 5. Report of Bids/Award Contract 2014 Road District MFT Maintenance Proposal. 6. Report of Bids/Award Contract 2014 County MFT Maintenance Material Proposal. 3 M. NEW BUSINESS: 1. N. MISCELLANEOUS: 1. Monthly Report of County Clerk, Circuit Clerk, Recorder, Sheriff, Treasurer, and Coroner. 2. Auditor’s Report for 4th Quarter. 4 AGENDA MADISON COUNTY BOARD OF HEALTH DECEMBER 18, 2013 5:00 P.M. To the Members of the Madison County Board: The following is the Agenda for the County Board of Health Meeting on Wednesday, December 18, 2013 at 5:00 p.m. APPROVAL OF THE SEPTEMBER 18, 2013 MINUTES: HB. HEALTH DEPARTMENT COMMITTEE: 1. Activities Report. 5 Appointment Recommendations for the December, 2013 County Board Meeting Madison County Board Committee Appointments Alton Regional Convention and Visitor’s Bureau Leroy Emerick is recommended for reappointment to a new three year term. Miracle Manor Lighting District Tammy Davis is recommended for appointment to the unexpired term of Larry Rudder, who has resigned. Salem Cemetery Association Wayne Stille is recommnended for reappointment to a new six year term. Gary D. Henschen is recommnended for reappointment to a new six year term. Southwestern Illinois Development Authority Robert Lombardi is recommended for reappointment to a new three year term. 708 Madison County Mental Health Board Charlotte Charbonnier is recommended for reappointment to a new four year term. Michael J. Durbin is recommended for appointment to a new four year term. Nick Petrillo is recommended for reappointment to a new four year term. Christine Wallace is recommended for reappointment to a new four year term. 1 RESOLUTION WHEREAS, the Illinois Revised Statutes provide the days that State and County Offices may be closed. NOW, THEREFORE, BE IT RESOLVED that Madison County Government Facilities, may be closed as follows: Tuesday, December 24, 2013 Christmas Eve Wednesday, December 25, 2013 Christmas Day Wednesday, January 1, 2014 New Year’s Day Monday, January 20, 2014 Martin Luther King, Jr. Day Monday, February 17, 2014 Presidents Day Friday, April 18, 2014 Good Friday Monday, May 26, 2014 Memorial Day Friday, July 4, 2014 Independence Day Monday, September 1, 2014 Labor Day Monday, October 13, 2014 Columbus Day Tuesday, November 11, 2014 Veteran’s Day Thursday, November 27, 2014 Thanksgiving Day Friday, November 28, 2014 Thanksgiving Friday All of which is respectively submitted. Respectfully submitted by, s/ Steve Adler Stephen Adler s/ Joe Semanisin Joe Semanisin s/ Mark Burris Mark Burris s/ Bruce Malone Bruce Malone Roger Alons s/ Mick Madison Mick Madison s/ Jim Dodd Jim Dodd BUILDINGS & FACILITIES MANAGEMENT COMMITTEE 2 RESOLUTION TO AUTHORIZE THE PURCHASING OF NATURAL GAS FROM A RETAIL NATURAL GAS SUPPLIER Mr. Chairman and Members of the County Board: WE, your Buildings & Facilities Management Committee request permission to purchase natural gas from a Retail Natural Gas Supplier in lieu of Ameren IP on those accounts which will result in a cost savings to the County; and, WHEREAS, Energy Plus Associates, Inc. of Troy, Illinois will act as liaison to contract for specific periods with the retail natural gas supplier pool for the most favorable terms; and, WHEREAS, Energy Plus Associates, Inc. will receive fees from the Retail Natural Gas Supplier with no direct cost to the County. NOW, THEREFORE BE IT RESOLVED by the County Board of Madison County, Illinois that the County Board Chairman is hereby authorized and directed to execute a contract with the Retail Natural Gas Supplier to purchase natural gas at the lowest available rate. Respectfully submitted by: s/ Steve Adler s/ Jack Minner Stephen Adler Jack Minner s/ Joe Semanisin s/ Michael Holliday, Sr. Joe Semanisin Michael Holliday, Sr. s/ Mark Burris s/ Larry Trucano Mark Burris Larry Trucano s/ Bruce Malone s/ Kelly Tracy Bruce Malone Kelly Tracy s/ William Meyer Roger Alons Bill Meyer s/ Mick Madison s/ Ann Gorman Mick Madison Ann Gorman s/ Jim Dodd Jim Dodd Buildings & Facilities Management Committee Finance & Government Operations Committee 3 RESOLUTION TO RENEW ANNUAL JANITORIAL SERVICES CONTRACT FOR DESIGNATED MADISON COUNTY FACILITIES Mr. Chairman and Members of the Madison County Board: WE, your Buildings & Facilities Management Committee wish to renew the Janitorial Services Contract for Designated Madison County Facilities; and, WHEREAS, The Buildings Administrator has reviewed the proposal for the scope of work and price; and, WHEREAS, this Janitorial Service renewal is available for purchase from C. R. Systems; and, C. R. Systems 621 Berkshire Blvd. East Alton, IL 62024………………………………………………………………$231,409.40 WHEREAS, C. R. Systems met all specifications at a total contract price of Two Hundred Thirty One Thousand Four Hundred and Nine and Forty Cents ($231,409.40); and, WHEREAS, it is the recommendation of the Madison County Facilities Management Department to purchase said Janitorial Service renewal from C. R. Systems of East Alton, Illinois; and, WHEREAS, the contract will be funded by the FY2014 Buildings & Lands General & Administrative Funds. NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison, Illinois, that the County Board Chairman be hereby directed and designated to execute said contract with C. R. Systems of East Alton, Illinois for services as related to the aforementioned janitorial services renewal. Respectfully submitted by: s/ Steve Adler s/ Jack Minner Stephen Adler Jack Minner s/ Joe Semanisin s/ Michael Holliday, Sr. Joe Semanisin Michael Holliday, Sr. s/ Mark Burris s/ Larry Trucano Mark Burris Larry Trucano s/ Bruce Malone s/ Kelly Tracy Bruce Malone Kelly Tracy s/ William Meyer Roger Alons Bill Meyer s/ Mick Madison s/ Ann Gorman
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