MINUTES NORTHERN SUNRISE COUNTY COUNCIL MEETING June 25, 2019 NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 AM

PRESENT: Carolyn Kolebaba Reeve Norm Duval Deputy Reeve Dan Boisvert Councillor Audrey Gall Councillor Gaylene Whitehead Councillor Corinna Williams Councillor

IN ATTENDANCE: Cindy Millar Chief Administrative Officer Olive Toews Director of Legislative Services Jocelyn Gagnon Executive Assistant Keagan Andrew Municipal Intern

1. CALL THE MEETING TO ORDER

Reeve Kolebaba called the meeting to order at 9:30 a.m. Ian Cosh, Lynn Florence, Mike Konowalyk and Jennifer Regal joined the meeting at 9:30 a.m.

2. ADOPTION OF THE AGENDA June 25 Council Agenda 440/06/25/19 MOVED by Councillor Williams that Council approve the Northern Sunrise County regular Council meeting agenda with addendum dated June 25, 2019 with the following amendments: • Replace 16.5 Third Party Proprietary Information FOIPP; Section 16 with Personnel FOIPP; Section 17 • Add 16.6 Disclosure Harmful to Intergovernmental Relations, FOIPP; Section 21 CARRIED

3. ADOPTION OF THE MINUTES

4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS

4.1 Deputy Minister Meryl Whittaker, Municipal Affairs, June 11, 2019 RE: Transfer of Title for Plan 8521688 Lot C Agricultural Services Building in the Village of Nampa Plan 8521688 Lot C Transfer of Land 443/06/25/19 MOVED by Councillor Whitehead that Council direct Administration to proceed with the transfer of land for Plan 8521688 Lot C from the Province of Alberta to Northern Sunrise County. CARRIED

6. ENGINEERING, PLANNING & DEVELOPMENT

6.1 2019 Development Permits List Update June 14, 2019 Development Permits List 444/06/25/19 MOVED by Councillor Gall that Council accept the 2019 Development Permits list updated on June 14, 2019 as presented. CARRIED

6.2 Pat Olansky, Director of Planning and Development, May 27, 2019 RE: Notice of Public Hearing for Land Use Bylaw Amendment 11- 2019 Section 6.1 (Accessory Buildings) NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 2 of 10 Bylaw 11-2019 445/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to send a letter to Big Lakes County indicating that the County has no concerns regarding their notice of Public Hearing for Land Use Bylaw Amendment 11-2019. CARRIED

6.3 County of Northern Lights, May 28, 2019 RE: Notice of Public Hearing for Bylaw 19-61-425 Being a Bylaw for the Purpose of Amending the County of Northern Lights Land Use Bylaw County of Northern Lights Bylaw 19-61-425 446/06/25/19 MOVED by Councillor Gall that Council direct Administration to send a letter to the County of Northern Lights indicating that the County has no concerns regarding their notice of Public Hearing for Land Use Bylaw 19-61-425. CARRIED

6.4 Nelson Ching, Public Affairs, West, TC Energy June 7, 2019 RE: NOVA Gas Transmission Ltd. North Corridor Expansion Project North Corridor Expansion Project 447/06/25/19 MOVED by Councillor Boisvert that Council receive the notification from TC Energy dated June 7, 2019 regarding the NOVA Gas Transmission Ltd. North Corridor Expansion Project for information. CARRIED

7. FINANCE

7.1(a) EFT Payment List #4702 to #4769

7.1(b) Cheque List #55166 to #55189

7.1(c) Charitable Donations Tally EFT, Cheque Lists Charitable Donations Tally 448/06/25/19 MOVED by Councillor Williams that Council approve the EFT payment list #4702 to #4769, cheque list #55166 to #55189 and the charitable donations tally as presented. CARRIED Mike Konowalyk left the meeting at 9:36 a.m.

8. ECONOMIC DEVELOPMENT & COMMUNITY SERVICES

8.2 Kimberly Siddall, Branch Manager, ATB Financial, June 17, 2019 RE: Power Up Conference for Entrepreneurs in Peace River Power Up Conference 449/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to follow up with ATB Financial regarding the partnership opportunity for the Power Up Conference for Entrepreneurs in Peace River. CARRIED

10. AGRICULTURAL SERVICES

10.1 Sebastien Dutrisac, June 18, 2019 RE: Scheduled Ag Services Update June 18 Ag Services Update 450/06/25/19 MOVED by Councillor Boisvert that Council accept the Agricultural Services update dated June 18, 2019 as presented. CARRIED

NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 3 of 10 11. NEW BUSINESS

11.1 Invitations

11.1(a) Peace Regional Airport Meeting, June 19, 2019 in Peace River, AB Peace Regional Airport Meeting 451/06/25/19 MOVED by Councillor Williams that the attendance of Reeve Kolebaba at the Peace Regional Airport Meeting dated June 19, 2019 in Peace River, AB be authorized. CARRIED

11.1(b) Economic Developers Alberta 2020 Annual Conference April 1-3, 2020 in Kananaskis, AB 2020 EDA Conference 452/06/25/19 MOVED by Councillor Williams that members of Council wishing to attend the 2020 Economic Developers Alberta Annual Conference on April 1-3, 2020 in Kananaskis, AB may do so. CARRIED Reeve Kolebaba, Deputy Reeve Duval, and Councillors Boisvert, Whitehead and Williams will attend.

11.2 Lynda McLean, Director, Communications, Stakeholder, Indigenous and Rural Relations, Regional Municipality of Wood Buffalo, June 11, 2019 RE: Draft Resolution for Consideration and Use by Coalition Members Coalition Draft Resolutions and Letter 453/06/25/19 MOVED by Councillor Boisvert that Council receive the letter from the Regional Municipality of Wood Buffalo dated June 11, 2019 regarding the draft resolution for consideration and use by Coalition members for Bill C-48 and Bill C-69 for information. CARRIED

11.3 Tasha Blumenthal, Director of External Relations & Advocacy, Rural Municipalities of Alberta (RMA), June 14, 2019 RE: RMA Seeking Input Regarding Red Tape Reduction Red Tape Reduction 454/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to compile a list of red tape issues that the County has faced and bring back to the July 9, 2019 Council meeting for review. CARRIED

11.4 RFD: Policy 5.1 Personnel

CAO Cindy Millar reviewed the request for decision. Policy 5.1 Personnel 455/06/25/19 MOVED by Deputy Reeve Duval that Council approve Policy 5.1 Personnel as presented. CARRIED

11.6 RFD: Bylaw B355/19 Intermunicipal Subdivision and Development Appeal Board

CAO Cindy Millar reviewed the request for decision. First Reading Bylaw B355/19 456/06/25/19 MOVED by Councillor Whitehead that Council give first reading to Bylaw B355/19 for the purpose of authorizing the municipality to enter into an agreement to establish an Intermunicipal Subdivision and Development Appeal Board as presented. CARRIED Second Reading Bylaw B355/19 NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 4 of 10 457/06/25/19 MOVED by Councillor Williams that Council give second reading to Bylaw B355/19 for the purpose of authorizing the municipality to enter into an agreement to establish an Intermunicipal Subdivision and Development Appeal Board as presented; AND THAT Council direct Administration to bring Bylaw B355/19 to the July 9, 2019 Council meeting for third reading. CARRIED

11.7 Barbara Johnson, Chief Administrative Officer, MD of Peace No. 135, June 23, 2019 RE: Lobbying Seminar Lobbying Government Seminar 458/06/25/19 MOVED by Councillor Williams that Council direct Administration to advise the MD of Peace No. 135 that the County is in support of having the Lobbying Government Effectively Seminar brought to the region. CARRIED

12. COMMITTEE/REEVE/COUNCILLOR REPORTS

Councillor Boisvert

June 4 - Nampa Municipal Library (NML) Board Meeting June 4 - East Peace Water Co-op Board Meeting June 5 - County Parks Committee Tour of Murphy's Flats June 7 -County Staff and Council BBQ June 8-9 - Nampa Farmers Day Event June 12 - Seniors Week Event in Nampa June 13 - Peace Regional Healthcare Attraction & Retention Committee (PRHARC) Physician Appreciation BBQ June 14 - Peace Regional Waste Management Company (PRWMC) Board Meeting June 15 - Peace River Centennial Concert in the Park Event June 17 - PRWMC Meeting June 19 - NML Volunteer Appreciation BBQ

Councillor Gall

June 4 - Peace River Child Care Association Board Meeting June 17 - Municipal Planning Commission Meeting June 17 - County/MD of Smoky River Intermunicpal Collaboration Framework (ICF) & Intermunicipal Development Plan (IDP) Open House June 18 - Peace River Aboriginal Interagency Committee Meeting

Deputy Reeve Duval

May 21 - Mighty Peace Tourism Association Board Meeting May 22 - County Municipal Development Plan Committee Meeting May 26 - Alberta Fire Services Medal Ceremony May 29 - June 2 - Federation of Canadian Municipalities Annual Conference June 8 - Senior Week Event in St. Isidore June 11 - Economic and Tourism Development Committee Meeting June 13 - Watershed Advisory Committee Meeting June 17 - County/MD of Smoky River ICF & IDP Open House

Councillor Whitehead

Nothing to report. NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 5 of 10

Councillor Williams

June 7 - County Staff and Council BBQ June 7 - Alberta Community Crime Prevention Association (ACCPA) Teleconference Meeting June 8 - Alberta Provincial Rural Crime Watch Association Meeting June 13 - ACCPA Board Meeting June 14 - PRMWC Board Meeting June 14 - Peace Regional RCMP/Victim Services Charity Golf Tournament June 15 - Lock it or Lose it Campaign June 15 - Peace River Centennial Concert in the Park Event June 17 - County/MD of Smoky River ICP & IDP Open House

Reeve Kolebaba

June 12 - FCSS Committee Meeting June 13 - PRHARC Physician Appreciation BBQ June 14 - PRWMC Board Meeting June 17 - County/MD of Smoky River ICF & IDP Meeting June 19 - Peace Regional Airport Meeting June 20 - Peace River & District Chamber of Commerce/Rotary House Social Event June 21 - PRAIC Treaty 8 Commemoration Event June 22-23 - Harmon Valley Rodeo June 24 - Town of Peace River Meeting Councillor Committee Reports 459/06/25/19 MOVED by Councillor Boisvert that Council accept the Councillor committee reports as presented. CARRIED

13. CHIEF ADMINISTRATIVE OFFICER’S REPORT

13.1 Chief Administrative Officer’s Report, and 2019 Strategic Priorities Chart, and the Capital Action Items List June 11-24, 2019 Sagitawa Lookout 460/06/25/19 MOVED by Councillor Boisvert that Council direct Administration to request a change in ownership of the Sagitawa Lookout from the Town of Peace River to Northern Sunrise County. CARRIED CAO Report, Strategics Priorities Capital Action Items 461/06/25/19 MOVED by Deputy Reeve Duval that Council accept the CAO Report, 2019 Strategic Priorities Chart, and the Capital Action Items list dated June 11-24, 2019 as presented. CARRIED Reeve Kolebaba recessed at 10:02 a.m. Reeve Kolebaba reconvened the meeting at 10:05 a.m.

6. ENGINEERING, PLANNING & DEVELOPMENT

6.5 RFD: Bylaw 354/19 Intermunicipal Development Plan between Northern Sunrise County and the Town of Peace River Recess for Public Hearing 462/06/25/19 MOVED by Councillor Gall that Council recess the regular Council meeting for a break at 10:05 a.m. for the Public Hearing for Bylaw B354/19. CARRIED Reeve Kolebaba reconvened the meeting at 10:08 a.m. Second Reading Bylaw B354/19 NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 6 of 10 463/06/25/19 MOVED by Councillor Williams that Council give second reading to Bylaw B354/19 Intermunicipal Development Plan between Northern Sunrise County and the Town of Peace River as presented. CARRIED Third Reading Bylaw B354/19 464/06/25/19 MOVED by Councillor Gall that Council give third reading to Bylaw B354/19 Intermunicipal Development Plan between Northern Sunrise County and the Town of Peace River as presented. CARRIED

14. CORRESPONDENCE

14.1 North Peace Housing Foundation Board Meeting Synopsis June 5, 2019 Housing 465/06/25/19 MOVED by Councillor Whitehead that Council send a letter to the North Peace Housing Foundation requesting an update on the status and timeline of the two trailers requiring maintenance and renovations in the of Cadotte Lake. CARRIED NPHF Board Meeting Synopsis 466/06/25/19 MOVED by Councillor Boisvert that Council receive the North Peace Housing Foundation Board Meeting Synopsis on June 5, 2019 for information. CARRIED

14.2 Deputy Minister Meryl Whittaker, Municipal Affairs, June 7, 2019 RE: Intermunicipal Development Plan Exemption, Northern Sunrise County and IDP NSC and Mackenzie County 467/06/25/19 MOVED by Councillor Boisvert that Council receive the letters from Alberta Municipal Affairs dated June 7, 2019 regarding the Intermunicipal Development Plan exemption for Northern Sunrise County and Mackenzie County for information. CARRIED

14.3 Deputy Minister Meryl Whittaker, Municipal Affairs, June 7, 2019 RE: Intermunicipal Development Plan Exemption, Northern Sunrise County and IDP Exception NSC Birch Hills County 468/06/25/19 MOVED by Councillor Williams that Council receive the letters from Alberta Municipal Affairs dated June 7, 2019 regarding the Intermunicipal Development Plan exemption for Northern Sunrise County and Birch Hills County for information. CARRIED

14.4 Linda Duplessis, Director, Peace Library System. June 12, 2019 RE: 2018 Annual Report 2018 PLS Annual Report 469/06/25/19 MOVED by Deputy Reeve Duval that Council receive the Peace Library System 2018 Annual Report for information. CARRIED

14.5 CAO Dan Fletcher, Town of Rainbow Lake, Tim Stuart, GM Rainbow Lake Operations, Husky Energy, Dick Unsworth, VP Western Canada Production, Husky Energy, Brandon Thurber, Agency Representative Husky Energy & Rainbow Lake, June 13, 2019 RE: Husky Energy Appreciation of Paul Hebert during the Chuckegg Fire Chuckegg Fire Appreciation 470/06/25/19 MOVED by Councillor Whitehead that Council direct Administration to send a letter to Paul Hebert thanking him for his service during the NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 7 of 10 Chuckegg Fire. CARRIED

14.6 Honourable Kaycee Madu, Minister of Municipal Affairs, June 14, 2019 RE: Upcoming Priorities & Regulations of Liquor Consumption in Municipal Parks Liquor Consumption Municipal Parks 471/06/25/19 MOVED by Councillor Gall that Council receive the notice from Municipal Affairs dated June 14, 2019 regarding the upcoming priorities and regulations of liquor consumption in municipal parks for information. CARRIED

14.7 Linda Duplessis, Director, Peace Library System, June 14, 2019 RE: July 1-December 31, 2019 Invoice for Services PLS July-December 2019 Services 472/06/25/19 MOVED by Councillor Williams that Council receive the invoice from the Peace Library System dated June 14, 2019 regarding the July 1- December 31, 2019 services for information. CARRIED

14.8 Deanna Robert, Harmon Valley Agricultural Society Director, June 17, 2019 RE: Thank You for Mowing Ag Grounds HVAS Thank You for Mowing 473/06/25/19 MOVED by Councillor Whitehead that Council receive the letter from the Harmon Valley Agricultural Society dated June 17, 2019 regarding a thank your for mowing the agricultural grounds for information. CARRIED

14.9 Honourable Ric McIver, Minister of Alberta Transportation, June 11, 2019 RE: Reclassification of Service Rigs and Replacement of Rural Road Permits Service Rigs Rural Road Permits 474/06/25/19 MOVED by Councillor Boisvert that Council receive the letter from Alberta Transportation dated June 11, 2019 regarding the reclassification of service rigs and replacement of rural road permits for information. CARRIED Reeve Kolebaba recessed the regular Council meeting for a break at 10:19 a.m. Reeve Kolebaba reconvened the meeting at 10:30 a.m.

8. ECONOMIC DEVELOPMENT & COMMUNITY SERVICES

8.1 Elvis Thomas, Lands Manager, Woodland Cree First Nation #474 June 17, 2019 RE: Business Venture Discussion

Elvis Thomas with the Woodland Cree First Nation #474 joined the meeting at 10:30 a.m.

Council had a general discussion with Elvis Thomas regarding the potential development of a Casino in the Sunrise Gateway Business Park. Possible Development SGBP 475/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to refer the potential development of a Casino in the Sunrise Gateway Business Park to the County Economic and Tourism Development Committee for feedback. CARRIED Jennifer Regal and Elvis Thomas left the meeting at 10:44 a.m. NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 8 of 10

8.3 RFD: Community Services Quarterly Reports

Amber Houle joined the meeting at 10:47 a.m. and reviewed the request for decision. Community Services Quarterly Reports 476/06/25/19 MOVED by Councillor Boisvert that Council accept the Community Services Second Quarter Report (March - May 2019), the Community Services Second Quarter Program Statistics (March - May 2019), and the Community Services Third Quarter Goals and Objectives (June - August 2019) as presented. CARRIED Lynn Florence left the meeting at 11:23 a.m.

11. NEW BUSINESS

11.5 RFD: Cadotte Lake and Mamowintowin Hall

CAO Cindy Millar reviewed the request for decision. Cadotte Lake & Mamowintowin Hall 477/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to discuss with Woodland Cree First Nation #474 the opportunities for partnership with Mamowintowin Hall in Cadotte Lake. CARRIED Ian Cosh and Amber Houle left the meeting at 11:49 a.m.

16. CLOSED MEETING Move to Closed Meeting 478/06/25/19 MOVED by Deputy Reeve Duval that Council move to a Closed meeting as per section 197(2) of the Municipal Government Act at 11:52 p.m. for the following reasons: • 16.6 Disclosure Harmful to Intergovernmental Relations, FOIPP; Division 2, Exceptions to Disclosure, Section 21 CARRIED CAO Cindy Millar and Olive Toews remained in the Council Chamber for technical expertise. Come out of Closed Meeting 479/06/25/19 MOVED by Councillor Boisvert that Council come out of the Closed meeting at 12:14 p.m. CARRIED

16.6 Disclosure Harmful to Intergovernmental Relations, FOIPP; Division 2, Exceptions to Disclosure, Section 21 Airport Committee 480/06/25/19 MOVED by Deputy Reeve Duval that Council direct Administration to send a letter to the Town of Peace River requesting that a member of the Peace Regional Airport Committee be included in future meetings between airport tenants and the Town of Peace River Administration and Council. CARRIED Reeve Kolebaba recessed the regular Council meeting for lunch at 12:15 p.m. Reeve Kolebaba reconvened the meeting at 12:50 p.m. Move to Closed Meeting 481/06/25/19 MOVED by Councillor Gall that Council move to a Closed meeting as per section 197(2) of the Municipal Government Act at 12:52 p.m. for the following reasons: • 16.1 Land Issue FOIPP; Section 21 • 16.2 Legal Issue FOIPP; Section 27 • 16.3 Legal Issue FOIPP; Section 27 • 16.4 Legal Issue FOIPP; Section 27 NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 9 of 10 • 16.5 Personnel FOIPP; Section 17 CARRIED CAO Cindy Millar and Olive Toews remained in the Council Chamber for technical expertise. County Legal Counsel joined the meeting via telephone at 1:00 p.m. Councillor Whitehead declared a pecuniary conflict of interest and left the meeting at 1:15 p.m. County Legal Counsel left the meeting at 1:38 p.m. Councillor Whitehead rejoined the meeting at 1:38 p.m. Mike Gagnon joined the meeting for technical expertise. Deputy Reeve Duval declared a conflict of interest and left the meeting at 1:55 p.m. Deputy Reeve Duval rejoined the meeting at 2:10 p.m. Mike Gagnon left the meeting at 2:10 p.m. Olive Toews left the meeting at 2:10 p.m. Councillor Whitehead and CAO Cindy Millar left the meeting at 2:30 p.m. CAO Cindy Millar rejoined the meeting at 2:45 p.m. Councillor Whitehead rejoined the meeting at 2:48 p.m. Come out of Closed Meeting 482/06/25/19 MOVED by Deputy Reeve Duval that Council come out of the closed meeting at 2:50 p.m. CARRIED

16.1 Land Issue FOIPP; Section 21 Proceed with Legal Counsel 483/06/25/19 MOVED by Councillor Boisvert that Council direct Administration to proceed with the recommendation from the County's legal counsel regarding the land issue as discussed. CARRIED

16.2 Legal Issue FOIPP; Section 27 Refer to Legal Counsel 484/06/25/19 MOVED by Deputy Reeve Duval that Council refer the legal issue to the County's legal counsel as discussed. CARRIED Deputy Reeve Duval declared a conflict of interest and left the meeting at 2:51 p.m.

16.3 Legal Issue FOIPP; Section 27 Letter to the MGB 485/06/25/19 MOVED by Councillor Williams that Council direct Administration to send a letter to the Municipal Government Board regarding becoming an active participant in the designated property assessment complaint, with copies to the other named municipalities and the Rural Municipalities of Alberta. CARRIED Letter to Municipal Affairs 486/06/25/19 MOVED by Councillor Gall that Council direct Administration to send a letter of concern to Municipal Affairs regarding the designated property assessment complaint process. CARRIED Deputy Reeve Duval rejoined the meeting at 2:52 p.m.

16.4 Legal Issue FOIPP; Section 27 Letter to Muncipal Affairs 487/06/25/19 MOVED by Councillor Gall that Council direct Administration to send a letter to Municipal Affairs requesting clarification on the lack of assessment of abandoned zone wells when the well status are suspended and the well heads are not removed. CARRIED

NORTHERN SUNRISE COUNTY COUNCIL MINUTES June 25, 2019 Page 10 of 10 16.5 Personnel FOIPP; Section 17 Closed Meeting Document Follow Up 488/06/25/19 MOVED by Deputy Reeve Duval that Council refer the closed meeting discussion to Administration for follow up. CARRIED

17. ADJOURNMENT

Reeve Kolebaba adjourned the regular Council meeting at 2:53 p.m.

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Chief Administrative Officer Reeve