Minutes of the 6th Meeting in 2017 of the District Facilities Management Committee of District Council

Date: 9 November 2017 (Thursday) Time: 9:32 a.m. – 11:42 a.m. Venue: Conference Room, Council (“TPDC”)

Present Time of Arrival Time of Withdrawal Chairman Mr. CHAN Cho-leung, MH Beginning of the meeting End of the meeting

Vice-chairman Mr. TANG Ming-tai, Patrick Beginning of the meeting End of the meeting

Members Mr. AU Chun-wah 10:33 a.m. End of the meeting Mr. CHAN Siu-kuen, MH, JP Beginning of the meeting End of the meeting Mr. CHENG Chun-ping, JP Beginning of the meeting End of the meeting Mr. CHENG Chun-wo Beginning of the meeting End of the meeting Mr. CHEUNG Hok-ming, GBS, JP Beginning of the meeting End of the meeting Mr. CHOW Yuen-wai Beginning of the meeting End of the meeting Mr. KWAN Wing-yip Beginning of the meeting End of the meeting Dr. LAU Chee-sing Beginning of the meeting End of the meeting Mr. LAU Yung-wai Beginning of the meeting End of the meeting Mr. LI Wah-kwong, Rex Beginning of the meeting End of the meeting Mr. LI Kwok-ying, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LO Hiu-fung 9:45 a.m. End of the meeting Mr. TAM Wing-fun, Eric, MH Beginning of the meeting End of the meeting Ms. WONG Pik-kiu, BBS, MH, JP Beginning of the meeting End of the meeting Mr. WOO Kin-man, Clement Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Beginning of the meeting End of the meeting Mr. YAM Man-chuen 9:39 a.m. End of the meeting Mr. YU Chi-wing, Ken Beginning of the meeting End of the meeting

Secretary Mr. NG Chi-kin, Eric Beginning of the meeting End of the meeting Executive Officer (District Council) 4, Tai Po District Office (“TPDO”), Home Affairs Department (“HAD”) - 2 -

In Attendance

Ms. LUI Siu-chu, Andy, JP District Officer (Tai Po), HAD Ms. LEE Kai-ying, Iris Assistant District Officer (Tai Po), HAD Ms. HEUNG Ching-yee, Alice Chief Leisure Manager (New Territories East), Leisure and Cultural Services Department (“LCSD”) Mr. TAM Hung-kong District Leisure Manager (Tai Po), LCSD Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), LCSD Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), LCSD Mr. CHAN Kam-shing, Eddie Senior Executive Officer (Planning) 7, LCSD Ms. LO Wai-yin, Phoenix Executive Officer (Planning) 7, LCSD Mr. CHAN Wing-yiu, Ronald Administrative Assistant / Lands (Acting), Tai Po District Lands Office (“TPDLO”), Lands Department (“Lands D”) Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council), TPDO, HAD Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), TPDO, HAD Ms. WONG Yu-hang Senior Liaison Officer (2), TPDO, HAD Mr. SO Wing-kai Senior Inspector of Works, TPDO, HAD Ms. YIP Lisa Liaison Officer (7), TPDO, HAD Ms. FONG Man-sze, Anny Architect (Works) 9, HAD Ms. TANG Suet-fan Architectural Associate, WCWP International Limited Mr. MOK Wai-kin, Johnny Director, Ho & Partners Architects Engineers & Development Consultants Limited Mr. MAK Cheuk-kai Architect, Ho & Partners Architects Engineers & Development Consultants Limited

Opening remarks

The Chairman welcomed participants to the meeting, and welcomed Mr. CHAN Wing-yiu, Ronald, Administrative Assistant / Lands (Acting) of the TPDLO, to attend the meetings from now on in place of Ms. LAU So-mui, Rebecca.

I. Confirmation of the minutes of the 5th meeting of the District Facilities Management Committee in 2017 on 14 September 2017 (TPDC Paper No. DFM 31/2017)

2. The Chairman reported that neither had the Secretariat received any proposed amendments nor did Members propose any amendments at this meeting. The said minutes were confirmed without amendment.

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II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Papers No. DFM 32/2017 and DFM 32a/2017)

3. The Chairman asked Members to note the position of the District Minor Works (“DMW”) Funds and the Progress Report on the Approved DMW Projects. He reported that the District Facilities Management Committee (“DFMC”) currently had an approved project estimate of about $78.1 million, of which about $36.6 million was for the 2017/18 financial year and about $41.5 million for 2018/19 and thereafter.

4. The Chairman asked the representatives of the term consultant companies (“term consultants”), the TPDO and the LCSD to report the progress of the projects. He welcomed the following participants to the meeting for the discussion of this item:

(i) Ms. FONG Man-sze, Anny, Architect (Works) 9, HAD; (ii) Ms. TANG Suet-fan, Architectural Associate, WCWP International Limited; (iii) Mr. MOK Wai-kin, Johnny, Director, Ho & Partners Architects Engineers & Development Consultants Limited; and (iv) Mr. MAK Cheuk-kai, Architect, Ho & Partners Architects Engineers & Development Consultants Limited.

(A) Projects with the term consultant WCWP International Limited as works agent (Items (1) to (4) in Annex 2 to TPDC Paper No. DFM 32/2017)

5. Ms. TANG Suet-fan reported as follows:

(i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Ting Kok Road, Tai Po”: tender vetting was underway and the contracts were expected to commence in January 2018. (ii) Project Item (2) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: works were underway and were expected to complete in June 2018. (iii) Project Item (3) “Construction of Covered Walkway at On Po Road”: works were completed in October 2017 and handover was completed in early November 2017. (v) Project Item (4) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: rainshelter works on Heung Sze Wui Street were completed in October 2017 and handover was being arranged. Tender exercise for the rainshelter works on Wan Tau Street was underway, and the contracts were expected to commence in November 2017. - 4 -

6. The DFMC accepted the report by the term consultant.

(B) Projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (5) to (9) in Annex 2 to TPDC Paper No. DFM 32/2017 and TPDC Paper No. DFM 32a/2017)

7. Mr. MAK Cheuk-kai introduced the works feasibility report of Project Item “Provision of sitting-out area near to E41 bus stop in Tai Po Tau Road, Tai Po” through TPDC Paper No. DFM 32a/2017 (i.e. Project Item (8) in Annex 2 to TPDC Paper No. DFM 32/2017), and gave the following supplementary remarks:

(i) According to the suggestions made by the project proponent at the Working Group on District Works (“WGDW”) meeting on 25 October, three mosquito lamps had been added to the existing covers and arbours. Therefore, the project estimate had been revised to $9.99 million. (ii) Sufficient space had been allocated in the works design for the addition of adult fitness equipment in future. (iii) Works were expected to commence in mid-September 2018 for a period of 12 months.

8. The Vice-chairman, the project proponent, thanked all the departments for their efforts in revising the feasible works design according to the project estimate and his suggestions. He expressed his gratitude to Ms. Anny FONG of the HAD in particular for her assistance.

9. The Chairman indicated that at the meeting on 9 March 2017, the DFMC endorsed the estimated cost of the afore-mentioned Project Item (8) of $9.86 million. At present, the latest project estimate had been revised to $9.99 million, which was around $130,000 more than the estimate endorsed earlier.

10. The DFMC endorsed the feasibility study report of Project Item (8) and the revised project estimate of $9.99 million.

11. Mr. MAK Cheuk-kai gave supplementary remarks on the following projects:

(i) Project Item (5) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”: the term consultant was carrying out detailed design work.

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(ii) Project Item (6) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: on 14 August 2017, the TPDO indicated that the project proponent had recently revised the location where the covered walkway would be constructed. The term consultant was carrying out the feasibility study and the tender exercise for trial pits. Trial pits were expected to be carried out in November 2017. (iii) Project Item (7) “Provision of elderly fitness equipment at Ting Kok Road outside Ting Nga Court, Tai Po”: the term consultant had consulted the departments concerned and was awaiting the reply from the Transport Department (“TD”). The term consultant would confirm with the LCSD on the repair and maintenance issues of the pedestrian crossing facilities next to the roadside planters, so as to complete the design and feasibility study, as well as to ascertain the project estimate and the additional funding it might require. (iv) Project Item (8) “Provision of sitting-out area near to E41 bus stop in Tai Po Tau Road, Tai Po”: the feasibility study report was endorsed at the WGDW meeting on 25 October 2017, and a report had just been made at this DFMC meeting. (v) Project Item (9) “Construction of Covered Walkway at Tai Wo Road westbound (outside Tai Po Mega Mall)”: the term consultant was commissioned on 18 July 2017 to carry out the works concerned. Feasibility study and tender exercise for trial pits were underway. Trial pits were expected to be carried out in November 2017.

12. The DFMC endorsed the report by the term consultant.

(C) Projects reported by the TPDO (Items (10) to (59) in Annex 2 to TPDC Paper No. DFM 32/2017)

13. Mr. SO Wing-kai gave supplementary remarks on the following projects:

(i) Project Item (10) “Construction of drainage and van track from Au Tsai to San Wai, Tai Hang”: no progress for the time being. (ii) Project Item (11) “Construction of van track leading to Ha Tei Ha”: no progress for the time being. (iii) Project Item (12) “Improvement to open space near Tai Hang Rural Committee at Tai Hang, Tai Po”: the TPDO Works Section was preparing the preliminary design drawings. (iv) Project Item (13) “Provision of rainshelters and benches along Lam Kam Road at Lam Tsuen, Tai Po”: the TPDO Works Section was preparing the tender documents for the construction of benches under the rainshelters in Chung Uk Chuen. (v) Project Item (14) “Reconstruction of pavilion near public pier at , Sai Kung North, Tai Po”: works were underway and were expected to complete in March 2018. - 6 -

(vi) Project Item (15) “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po”: the TPDO Works Section was applying to the DFMC for a funding of $500,000 to carry out this project, which included the construction of two sets of signage and marine ecology information panels, as well as the connecting footpath. (vii) Project Item (16) “Provision of rainshelters at Ma Po Mei, Chai Kek and San Tong, Lam Tsuen, Tai Po”: the TPDO Works Section was applying to the DFMC for a funding of $1.5 million to carry out this project, and would first construct a rainshelter in Chai Kek Village. (viii) Project Item (17) “Installation of systematic letter boxes”: the TPDO Works Section was preparing the tender documents for the letter box project in Chung Shun Lane. (ix) Project Item (18) “Refurbishment of facilities under TPDC Minor Works Programmes (2016/17)”: the TPDO Works Section was vetting the tenders for the convex mirror project.

(x) Project Item (19) “Construction of a pavilion at Yung Shue O”: the TPDO Works Section was preparing the tender documents. (xi) Project Item (20) “Construction of rainshelter cum bench along Lam Tsuen River (Tai Wo Estate Section), Tai Po”: works were underway and were expected to complete in December 2017. (xii) Project Item (21) “Replacement of generator at Sha Tau, , Sai Kung North, Tai Po”: the Electrical and Mechanical Services Department (“EMSD”) was carrying out a tender exercise for this project. (xiii) Project Item (22) “Installation of systematic letter boxes at Tai Hang, Lam Tsuen River, Chung Uk Tsuen, Tap Mun Fishermen’s Village and Long Ha Village”: no progress for the time being. (xiv) Project Item (23) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”: the TPDO Works Section was following up on the project-related information with the TPDLO. (xv) Project Item (24) “Refurbishment of facilities under TPDC Minor Works Programmes (2016/17)”: the TPDO Works Section was carrying out repair works for the name plates, notice boxes and letter box stands in the villages. (xvi) Project Item (25) “Improvement of bicycle parking spaces near Tak Nga Court, Tai Po”: no progress for the time being. (xvii) Project Item (26) “Improvement to footpath from the pavilion of Kau Lung Hang to Yuen Leng and Tai Wo, Tai Po”: no progress for the time being.

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(xviii) Project Item (27) “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po”: the TPDO Works Section was applying to the DFMC for a funding of $1.2 million to carry out this project, and would first carry out a tender exercise for the land survey and tree assessment work so as to facilitate project design. (xix) Project Item (28) “Construction of paving and benches near Tai Wong Yeh Temple at Yuen , Tai Po”: no progress for the time being. (xx) Project Item (29) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po”: the TPDO Works Section was applying to the DFMC for a funding of $4 million to carry out this project, and would first carry out a tender exercise for the land survey and tree assessment work so as to facilitate project design. (xxi) Project Item (30) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River”: the TPDO Works Section would apply to the TPDLO for site allocation. The TPDO Works Section was applying to the DFMC for a funding of $2 million to carry out this project, and would first carry out a tender exercise for the land survey and tree assessment work so as to facilitate project design. (xxii) Project Item (31) “Construction of pavement at Shan Liu Road, Tai Po”: no progress for the time being. (xxiii) Project Item (32) “Provision of handrail near Full King Building, Tai Po”: the TPDO Works Section visited the site with the project proponent in September 2017, and would ask the TPDLO for land information. (xxiv) Project Item (33) “Construction of rainshelters cum benches at Fung Yuen, Tai Wo and Yuen Leng Kam Fung Villa, Tai Po”: the TPDO Works Section would ask the TPDLO for land information of the locations concerned.

14. Members’ enquiries and views were summed up as follows:

(i) Dr. LAU Chee-sing asked about the works schedule of Project Item (15) “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po”, including when the tender exercise would be carried out and when the works would commence. (ii) Mr. CHOW Yuen-wai, project proponent of Project Item (20) “Construction of rainshelter cum bench along Lam Tsuen River (Tai Wo Estate Section), Tai Po”, thanked the TPDO Works Section for its efforts, and said that workers were often working on Sundays. The project was almost complete and the progress was good, with the rainshelter and benches having been constructed at the site.

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(iii) As regards Project Item (22) “Installation of systematic letter boxes at Tai Hang, Lam Tsuen River, Chung Uk Tsuen, Tap Mun Fishermen’s Village and Long Ha Village”, Dr. LAU Chee-sing asked whether the TPDO Works Section had confirmed with the heads and residents of the villages concerned regarding the site of letter box project in Long Ha Village, and whether the works would commence soon. (iv) Ms. WONG Pik-kiu, project proponent of Project Item (23) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”, said that she understood the difficulty of removing the barriers in the vicinity of Tai Po Wong Siu Ching Clinic, as the barriers did not belong to the Government and the matter involved the Tai Po Centre Owners’ Committee. However, as many elderly people would simply climb over the barriers for the sake of convenience while on the way to Tai Po Wong Siu Ching Clinic, accidents would happen easily. Therefore, she suggested that the TPDO Works Section properly liaise with the Department of Health (“DH”) and the Tai Po Centre Owners’ Committee so as to resolve the difficulties of the project. She also asked the TPDO Works Section to follow up on the brick laying works at the pavement towards Tai Po Wong Siu Ching Clinic after the construction of elevators in Tai Po Centre had been completed. In addition, she indicated that she had obtained the consent of Sung Tak Wong Kin Sheung Memorial School and the Owners’ Committee of Plover Cove Garden regarding the enhancement of benches outside the school. She suggested that the TPDO Works Section construct handles in the middle of the benches so as to prevent anyone from lying on them. (v) Mr. WOO Kin-man, Clement asked about the progress of Project Item (28) “Construction of paving and benches near Tai Wong Yeh Temple at Yuen Chau Tsai, Tai Po”. (vi) Dr. LAU Chee-sing, project proponent of Project Item (31) “Construction of pavement at Shan Liu Road, Tai Po”, asked about the progress of the project.

15. Mr. SO responded as follows:

(i) Project Item (15): if the project estimate was endorsed at this DFMC meeting, the TPDO Works Section would arrange for a tender exercise, while works at the site were expected to commence two months after the completion of the tender exercise. (ii) Project Item (22): the TPDO Works Section had confirmed with the head and residents of Long Ha Village regarding the project site. It had also asked the TPDLO for land information and did not receive any objection. The TPDO Works Section would later apply to the TPDLO for site allocation to carry out the project.

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(iii) Project Item (23): the TPDO Works Section was asking the departments concerned about the ownership of the barriers in the vicinity of Tai Po Wong Siu Ching Clinic, so as to obtain his or her consent to remove some of the barriers. In addition, the TPDO Works Section was in the course of obtaining the DH’s consent to construct a footpath towards Tai Po Wong Siu Ching Clinic. Upon obtaining the consent of the parties and departments concerned, the TPDO Works Section would continue to take forward the project concerned. Regarding the construction of footpath between the elevators in Tai Po Centre and the barriers near Tai Po Wong Siu Ching Clinic, as the information of certain road sections had not yet been ascertained, the TPDO Works Section would later contact the project proponent again to explain the situation. While visiting the site with the project proponent not long ago, the TPDO Works Section had noted the proposal of constructing handles and rainshelters at the existing benches adjacent to Sung Tak Wong Kin Sheung Memorial School. The TPDO Works Section was asking for land information, and finding out which department was responsible for managing the rainshelter at the planters in the vicinity of the project site. (iv) Project Item (28): the TPDO Works Section was informed earlier on that the World Wild Fund for Nature did not agree with the design of the TPDO Works Section, and said that it would carry out beautification works on its own. The TPDO Works Section would later explain the situation to Mr. WOO. (v) Project Item (31): the TPDO Works Section would later arrange for a site visit with the project proponent so as to confirm the project scope.

16. The Chairman reported the estimated costs of the following projects:

(i) Project Item (15) TP-DMW170 “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po” (estimated cost was $500,000) (ii) Project Item (16) TP-DMW184 “Provision of rainshelters at Ma Po Mei, Chai Kek and San Tong, Lam Tsuen, Tai Po” (estimated cost was $1.5 million) (iii) Project Item (27) “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po” (estimated cost was $1.2 million) (iv) Project Item (29) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po” (estimated cost was $4 million) (v) Project Item (30) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River” (estimated cost was $2 million)

17. Members raised no objection. The Chairman announced the endorsement of the estimated costs of the five projects above.

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18. The DFMC endorsed the report by the TPDO Works Section.

19. Ms. WONG Yu-hang gave supplementary remarks on the following projects:

(i) Project Item (34) “Provision of waiting facilities and motorcycle parking spaces at Chung Nga Road”: the TPDO arranged for another site visit with the project proponent and the TD on 20 September 2017, to discuss the proper locations of the additional 14 motorcycle parking spaces in total. The TD would continue to follow up on the project concerned and contact the project proponent regarding the arrangements concerned as soon as possible. (ii) Project Item (35) “Provision of pavement in Tai Po Tau Road”: the TD briefed on the proposal to improve the sight line of road users at the WGDW meeting on 25 October 2017. The TPDO had followed up on the project proponent’s suggestion of consulting the locals and urged the TD to carry out local consultation.

(iii) Project Item (36) “Construction of a covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate”: the TPDO arranged for a site visit with the TD on 6 November 2017 as per the request of the project proponent, but the TD representative could not make it. The TPDO would continue to follow up with the TD on the progress of the provision of tactile guide paths facilities. (iv) Project Item (37) “Construction of covered walkway near Kwong Fuk Playground, Tai Po”: the HAD Works Section indicated in October 2017 that according to the Highways Department (“HyD”), the drainage system of the covered walkway had to be connected to the public drainage system, and the rainwater collected by the cover should not be discharged to the HyD’s gullies. Therefore, it had to ascertain whether the Drainage Services Department (“DSD”) had any drainage facilities in the vicinity of the selected site. The TPDO had obtained from the DSD more detailed information which had been forwarded to the HAD Works Section for continued follow-up action. (v) Project Item (38) “Provision of District Council notice board at the footbridge near Tai Po Mega Mall and Plover Cove Garden”: the TPDO was asking the EMSD if it could become the works agent of the project, and take on the repair and maintenance responsibility of the electronic notice board. It was awaiting the EMSD’s reply. (vi) Project Item (39) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”: the TPDO had consulted the departments concerned regarding the proposed provision of a covered walkway. The HAD Works Section completed the preliminary location plan in September 2017, and the TPDO had also consulted the project proponent on this matter. The HAD Works Section continued to follow up on and look into this proposed project.

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(vii) Project Item (40) “Covered walkway”: the project proponent and the HAD Works Section again visited the selected project site next to the minibus stop in Villa Castell ( Science Park-bound) in November 2017. The project proponent said that he would consider changing the selected site to the road section next to Villa Castell towards Tai Po Road – Tai Po Kau, and would reply the TPDO after consulting Villa Castell. The HAD Works Section would continue to study the proposed project at the three other selected sites. (viii) Project Item (41) “Provision of rainshelter at Tai Wo Plaza minibus terminus”: the HAD Works Section completed the latest rainshelter location plan (about ten metres long and three metres wide) in September 2017 after visiting the site, and the TPDO had also consulted the project proponent on this matter. The HAD Works Section continued to follow up and study on this proposed project. (ix) Project Item (42) “Optimisation of Sam Mun Tsai Pier”: awaiting the completion of technical report study of the Civil Engineering and Development Department (“CEDD”). (x) Project Item (43) “Construction of rainshelters at San Fu”: at the WGDW meeting on 25 October 2017, the WGDW endorsed the earmarking of the estimated cost of $3.2 million. The WGDW now asked the DFMC to endorse the above estimated cost. (xi) Project Item (44) “Construction of rainshelter with benches at Fung Yuen Road”: the TPDO was asking the bus company whether it would construct a rainshelter at the selected project site (namely waiting area for 72C and 20P). The HAD Works Section indicated in October 2017 that according to the HyD, the drainage system of the covered walkway had to be connected to the public drainage system, and the rainwater collected by the cover should not be discharged to the HyD’s gullies. Therefore, it had to ascertain whether the DSD had any drainage facilities in the vicinity of the selected site. The TPDO had followed up by obtaining from the DSD more detailed information which had been handed over to the HAD Works Section to continue to follow up and study. (xii) Project Item (45) “Construction of a covered walkway connecting Po Nga Road and Tai Wo Plaza”: the TPDO had consulted the departments concerned, and would later visit the site with the project proponent and the departments concerned. (xiii) Project Item (46) “Extension of rainshelter at Tai Po Market Railway Station K17 & K18 Bus Stop”: the TPDO was consulting the departments concerned. (xiv) Project Item (47) “Construction of ramp at the footbridge near Tai Po Centre Bus Terminus”: the TPDO had obtained the relevant project information from the departments concerned. It was asking the TD and the HyD whether they would construct a barrier-free access at this selected site, as well as the project schedule and resource allocation. - 12 -

(xv) Project Items (48) “Expand and repair the pavement at Lam Kam Road (towards Yuen Long), Tai Po” (from the junction in San Tsuen to the bus stop in Kau Liu Ha) and (49) “Expand and repair the pavement at Lam Kam Road (towards Yuen Long), Tai Po” (from the junction in Ping Long Road and Tai Om Road to the junction in San Tsuen): the TPDO was asking the HyD to repair the damaged road section. At this stage, there was no lead department for the expansion of existing pavement and red brick laying works. (xvi) Project Item (50) “Covered Walkway”: the TPDO had arranged for a site visit for the HAD Works Section, the TPDO Works Section and the project proponent on 30 October 2017. During the visit, the project proponent asked for the construction of back rest benches at the proposed rainshelter in Cheung Shue Tan Road and Deerhill Bay. Works at the two selected sites above would be followed up by the HAD Works Section. The TPDO Works Section would be responsible for the proposed rainshelter project at Chung Tsai Yuen Lookout on Tai Po Road. As the selected site next to the bus stop at Chung Tsai Yuen Lookout on Tai Po Road (Tai Po-bound) involved a slope, the project proponent said that he would select another suitable site. (xvii) Project Item (51) “Provision of bulky household refuse collection points at Ko Lau Wan, Tap Mun Fisherman Village and three piers in Tap Mun”: the TPDO had arranged for a site visit for the HAD Works Section, the Food and Environmental Hygiene Department (“FEHD”), the TPDO Works Section and the project proponent on 17 November 2017. (xviii) Project Item (52) “Construction of rainshelter cum benches at San Fu, Tai Po”: the TPDO was consulting the departments concerned, and had arranged for a site visit for the HAD Works Section, the TPDO Works Section and the project proponent on 14 November 2017. (xix) Project Item (53) “Construction of taxi stand and waiting facilities at Chung Nga Road, Tai Po”: the TPDO had arranged for a site visit for the HAD Works Section, the TD, the TPDO Works Section and the project proponent on 20 September 2017. The TD and the project proponent preliminarily confirmed the location of the taxi stand on that day. The TD would continue to follow up and contact the project proponent regarding the arrangements concerned as soon as possible. (xx) Project Item (54) “Construction of cycle track from Tai Po Waterfront Park to Fortune Garden, Tai Po”: the TPDO was asking the HAD Works Section and the departments concerned (including the CEDD and the TD) whether they would construct a waterfront cycle track. The TPDO had also asked the TPDLO for more relevant land information and consulted the Environmental Protection Department (“EPD”) as per the request of the project proponent, and was awaiting the EPD’s reply.

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(xxi) Project Item (55) “Construction of covered walkway from Kwong Fuk Road Wong Shiu Chi Secondary School to Wan Tau Kok Lane, Tai Po”: the TPDO had arranged for a site visit for the HAD Works Section, the TD, the HyD, the LCSD (Tree Teams) and the project proponent on 21 September 2017. At the WGDW meeting on 25 October 2017, the TD indicated that it would accommodate with the rainshelter project wherever possible and improve the related road facilities. The HAD Works Section would continue to follow up on and look into this project. (xxii) Project Item (56) “Construction of covered walkway at Kwong Fuk Estate Bus Stop connecting to the footbridge over Tai Po Road (Yuen Chau Tsai Section) near Kwong Fuk Estate”: as the project site had been enclosed for the barrier-free access project, the HAD Works Section was unable to enter the site for measurement at the moment, but would follow up on the location plan of the proposed covered walkway upon the completion of the barrier-free access project. The TPDO would consult the departments concerned regarding this project.

(xxiii) Project Item (57) “Provision of benches at Tai Wo Bus Terminus”: the TPDO would arrange for a site visit regarding the provision of benches for the bus company and the project proponent. (xxiv) Project Item (58) “Construction of covered walkway connecting Alice Ho Miu Ling Nethersole Hospital 71K Bus Stop to pedestrian walkway at Tai Po Hospital”: the TPDO had consulted the departments concerned, and Tai Po Hospital replied in November 2017 that it had no plans to expand the covered walkway within the hospital area. The TPDO would arrange for another site visit for the HAD Works Section, the TPDO Works Section, Tai Po Hospital and the project proponent on 22 November 2017. (xxv) Project Item (59) “Construction of rainshelter at Tat Wan Road near Wan Hang House Residents’ Services Bus Stop”: the TPDO had arranged for a site visit for the HAD Works Section, the TPDO Works Section and the project proponent on 6 November 2017. The HAD Works Section would continue to follow up on and look into this project.

20. Members’ views and enquiries were summed up as follows:

(i) The Vice-chairman, project proponent of Project Item (35) “Provision of pavement in Tai Po Tau Road”, said that the proposal to improve the sight line of road users reported by the TD at the WGDW meeting on 25 October 2017 failed to fully meet the needs of pedestrians and vehicles. He hoped that the TD could further enhance the improvement proposal. He had another site visit at Tai Po Tau Road with the Chairman and the TD’s representatives on 3 November 2017. He hoped that the above work would be included the next time the works summary of the WGDW was updated.

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(ii) Ms. WONG Pik-kiu, project proponent of Project Item (39) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”, commended that the newly constructed pavement railings on Wan Tau Kok Lane by the HyD looked really nice. She initially proposed constructing pavement railings at the section of Wan Tau Kok Lane between SKH Bishop Mok Sau Tseng Secondary School and Full King Building. However, at present they had only been constructed at the section of Wan Tau Kok Lane between the former National Education Centre and Full King Building, but not at the section between the former National Education Centre and SKH Bishop Mok Sau Tseng Secondary School. She said that as the latter pavement section was even steeper and had close to 3 000 daily users, it needed the construction of pavement railings more so as to safeguard pedestrian safety. As the Principal of SKH Bishop Mok Sau Tseng Secondary School had also reflected to her regarding the afore-mentioned needs, she hoped that the departments concerned could follow up as soon as possible. In addition, as the ground floor of Full King Building was an elderly home, she asked the TD to remove the set of railings and metal chains in front of the entrance to the elderly home during the site visit with all the departments concerned on 21 September 2017, so as to make it more convenient for the residents to get in and out of vehicles there. However, the elderly home did not send any representatives to attend the previous site visit. She asked the TPDO to also invite the elderly home to send representatives to attend site visits in future. As for the provision of signage, she said that as Wan Tau Kok Lane was close to an egetry, she suggested including the information of “Beware of egrets” in the signage, so as to remind the pedestrian to pay attention to the egrets and their faeces. (iii) Mr. CHOW Yuen-wai, project proponent of Project Item (41) “Provision of rainshelter at Tai Wo Plaza minibus terminus”, indicated that he had visited the site with the TPDO representatives, and liaised with all the parties concerned and followed up on the relevant issues regarding the project. He asked when the preliminary studies and drawings of the project would be completed. (iv) Ms. WONG Pik-kiu, project proponent of Project Item (55) “Construction of covered walkway from Kwong Fuk Road Wong Shiu Chi Secondary School to Wan Tau Kok Lane, Tai Po”, asked the TD to widen the pavement on Kwong Fuk Road to a width of 2.5 metres, so that the pavement would be wide enough for wheelchairs to go by upon the completion of the covered walkway. She pointed out that while the pavement section on Kwong Fuk Road between the pavement gullies and the front of the slope had to be handed back to the TD, certain area might be managed by the Agriculture, Fisheries and Conservation Department (“AFCD”). In addition, there was signage for the National Education Centre, which had already been closed, as well as a dog latrine, which she had never seen any dogs using, in the vicinity. She indicated that these facilities had hindered the pavement widening project, and would ask to invite all the departments concerned, including the AFCD, to attend future meetings for the - 15 -

discussion of this project. She also reiterated that she did not hope that the commencement of the project would affect the ecology of egrets. (v) Ms. WONG Pik-kiu, project proponent of Project Item (56) “Construction of covered walkway at Kwong Fuk Estate Bus Stop connecting to the footbridge over Tai Po Road (Yuen Chau Tsai Section) near Kwong Fuk Estate”, noted that as the Kwong Fuk Estate bus stop was the busiest one apart from the Tai Po Centre bus stop in terms of passenger interchange and bus stopping, she suggested inviting the TD and bus companies to attend future site visits, so as to ensure that the proposed cover could connect to the existing cover of the bus stop and the footbridge over Tai Po Road (Yuen Chau Tsai Section) near Kwong Fuk Estate (NF156).

21. Ms. WONG Yu-hang’s replies to Member’s questions and comments were as follows:

(i) Project Item (39): the TPDO had forwarded the proposal to construct pavement railings at the section of Wan Tau Kok Lane between the former National Education Centre and Full King Building to the TD for follow-up action, and was awaiting the TD’s reply. During the site visit on 21 September 2017, the TD indicated that it would follow up on the removal of some of the pavement railings and metal chains outside Full King Building. The TPDO would later follow up on the works concerned with the TD. In addition, the TD had indicated earlier on that it would put up signage of “Beware of egrets” on Wan Tau Kok Lane. (ii) Project Item (41): the TPDO would remind the HAD Works Section to complete the advance study report of the project as soon as possible.

22. Regarding Project Item (55), Ms. Anny FONG said that the HAD agreed with the project proponent’s suggestion that the TD should widen the pavement on Kwong Fuk Road so as to accommodate the construction of the covered walkway. If the TPDO required a meeting with all the departments concerned for the project, the HAD would send representatives to attend the meeting where necessary.

23. Mr. YU Chi-wing, Ken said that he had earlier invited the TD representatives for site visits regarding Project Item (36) “Construction of a covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate” and Project Item (59) “Construction of rainshelter at Tat Wan Road near Wan Hang House Residents’ Services Bus Stop”, but they were unable to make it. He was concerned whether the TD had manpower or resource shortage in dealing with the DMWs, and suggested moving an impromptu motion to reprimand the TD.

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24. Mr. TAM Wing-fun, Eric said that he understood how Mr. YU felt. The commencement of a number of the DMWs which he proposed and involved the TD had been delayed due to all sorts of reasons, such as the responsible TD officer had been posted out. In addition, at present there was one fewer TD engineer responsible for the affairs in Tai Po District than in the past, and he was thus concerned with the manpower shortage of the TD.

25. The Chairman said that he understood Members’ concerns regarding the manpower and resource situation of the TD. He suggested inviting the TD representatives to attend the next WGDW meeting to reflect the views above. In addition, he suggested inviting the departments concerned to attend the WGDW meeting when discussing the DMWs involving other departments, including inviting the HyD and DSD representatives to attend the next WGDW meeting regarding the rainwater discharge issues of the proposed covered walkway and, when discussing Project Item (38) “Provision of District Council notice board at the footbridge near Tai Po Mega Mall and Plover Cove Garden” in future, inviting the EMSD which was involved in the project to send representatives to attend the WGDW meeting.

26. The Vice-chairman stated that the TD did send representatives to attend the previous WGDW meeting. He opined that the TD officers were subject to the TD’s policy constraints, and therefore agreed to invite the TD representatives to attend the next WGDW meeting to discuss policy matters. He cited the example that the TD often refused to carry out road enhancement works in the rural area due to insufficient pedestrian flow, but had never made it clear whether the calculation was based on the daily average pedestrian flow or the highest pedestrian flow. He pointed out that the daily pedestrian flow of roads in the rural area was otherwise low other than certain periods of time (such as 7:00 a.m. to 8:00 a.m.). The TD’s policies in question had seriously hampered the implementation of road enhancement works in the rural area. He added that the TD engineer currently responsible for the affairs in Tai Po District had a heavy workload as he had to deal with site and office work, reply district enquiries and liaise with DC Members and local stakeholders at the same time. He hoped to reflect the situation to the TD officials responsible for policy and resource matters so as to help the TD improve its manpower and resource framework, such as employing assistants for the engineers responsible for district matters. Meanwhile, he agreed to invite the HyD and DSD representatives to attend the next WGDW meeting to discuss the rainwater discharge matters of the covered walkway as the matters would involve similar DMWs in future.

27. Mr. Ken YU hoped that the TD would be informed of the resource shortage of its district offices. He pointed out that many DMWs they were following up on at present were proposed years ago. When the lead department consulted the departments concerned, it would often take the TD longer to reply, showing that the TD might be facing a long-term shortage of manpower or resources. Also, there was still room for improvement as the TD did not offer enough support for the implementation of the DMWs.

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28. Mr. CHOW Yuen-wai said that so far, he had not yet run into a situation where the TD representatives could not attend the site visit. Instead, the TD officers sometimes even arrived earlier than scheduled to inspect the surrounding area. At present, he was following up on several DMWs with the TD, which could reply within a reasonable period of time. He was satisfied with the support provided by the TD and suggested that Members consider carefully whether it was necessary to reprimand the TD.

29. Dr. LAU Chee-sing indicated that as a lot of the DMWs involved the responsibilities of the TD, he suggested inviting the TD representatives to be permanent members of the DFMC and the WGDW to attend future meetings on a regular basis. He pointed out that as the departments concerned all had their own responsibilities and were subject to their respective terms of reference, co-ordination was required when resolving problems. For example, regarding Project Item (29) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po” that he proposed, the TD, the HyD, the HAD, the TPDO and he had visited the site on numerous occasions at the beginning. Eventually, the TPDO Works Section applied for project estimate at this meeting so as to carry out the project. He said that as consultation among departments took time, he suggested inviting the TD to send representatives to attend the DFMC and the WGDW meetings in future so as to promote the communication among various parties.

30. Mr. LO Hiu-fung was concerned with the manpower and resource situation of the TD. He noted that at present, two established TD engineer posts in Tai Po District were filled by the same engineer. If he was also asked to attend the DFMC meetings on a regular basis, it would further reduce his time working in office. He added that the TD engineers had a heavy workload and during handover, the in-coming engineer often had to vet certain cases and projects again, which would inevitably delay the works progress. He opined that it might not be necessary to reprimand the TD for this matter, and suggested writing to the TD to express their concerns.

31. Mr. YAM Man-chuen indicated that the number of TD engineers responsible for the affairs in Tai Po District was fewer than that in other districts, and manpower was so insufficient that an engineer had to double up for another established engineer post. He agreed that the DFMC should write to the TD to express their concerns, and demand the TD to allocate additional manpower and resources to deal with the traffic and transport matters in Tai Po District.

32. The Chairman said that the TD officers had good attitude at work. He suggested that Members need not move an impromptu motion to reprimand the TD for the time being, and should decide whether to do so after reflecting their views to the TD representatives at the next WGDW meeting.

33. Mr. Ken YU said that there was nothing personal against any TD officers. He was only concerned with the TD’s difficulties regarding its operation, establishment, resources and policies.

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34. Mr. Eric TAM said that as a lot of the DMWs involved the responsibilities of the TD, he agreed to invite the TD representatives to attend the DFMC and the WGDW meetings on a regular basis. He also suggested that the DFMC should write to the Commissioner for Transport to demand the TD to deploy additional manpower to Tai Po District to deal with the traffic issues, road enhancement works, the DMWs, etc. in the district.

35. Mr. YAM Kai-bong, Francis agreed that there was room for improvement for the TD in terms of staff deployment and manpower resource arrangement. He suggested inviting the senior engineers or even higher ranking officers of the TD responsible for the matters concerned to attend the next WGDW meeting, where the Secretariat would set out a list of DMWs that required the TD’s professional advice at present, and ask the TD to provide specific replies regarding the feasibility of various projects (such as whether the project was faced with difficulties in principle or technical difficulties). He also said that even if the TD was unable to resolve its manpower shortage in future, it should still assign officers to attend the DFMC and the WGDW meetings on a regular basis, so as to promote the implementation progress of the projects. He indicated that regardless of the decision to reprimand the TD or not, the DFMC or the WGDW should still express their concerns on the insufficient manpower and resources that the TD had deployed in Tai Po District. Although Tai Po District did not have a high population, it had an extensive road network covering a vast area from Wu Kau Tang in the north, Tai Po Kau in the south and Sai Kung North in the east. The TD should allocate sufficient manpower resources to deal with the matters concerned.

36. The Vice-chairman suggested inviting the TD representatives to attend the WGDW meetings first. The DFMC would write to the Commissioner for Transport only if discussions with the TD officers showed that it was necessary. It would be a better approach that could reduce unnecessary misunderstanding.

37. The Chairman agreed with the Vice-chairman’s suggestion that the DFMC should first write to the senior engineers or chief engineers of the TD to invite them to attend the next WGDW meeting, and decide the follow-up actions after discussing with the TD representatives.

38. The DFMC concurred with the suggestion above.

39. The Chairman reported that the estimated cost of Project Item (43) in the paper, “Construction of rainshelters at San Fu”, was $3.2 million.

40. Members raised no objection. The Chairman announced the endorsement of the said estimated cost.

41. The DFMC endorsed the report by the TPDO.

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(D) DMW projects followed up by the Tai Po District Leisure Services Office of the LCSD (Items (60) to (70) in Annex 2 to TPDC Paper No. DFM 32/2017)

42. Ms. LUI Lok-sze gave supplementary remarks on the following projects:

(i) Project Item (60) “Beautification works (2017/18)”: the LCSD was planning for the beautification works relating to Christmas. (ii) Project Item (61) “Reserve fund for provision of urgent and minor improvement works for leisure venues in Tai Po District or responsibility under LCSD’s purview”: the LCSD was arranging for the urgent and minor improvement works items for leisure and recreational facilities in Tai Po District as well as those under the LCSD’s purview. Works were expected to complete in late March 2018. (iii) Project Item (62) “Improvement works to the lighting system of leisure venues in Tai Po District”: the LCSD was arranging with the EMSD regarding the commencement of the works, which were expected to complete in late March 2018. (iv) Project Item (63) “Provision and Improvement Works of Children’s Play Equipment”: tender exercise for the replacement of children’s play equipment in Tai Po Waterfront Park had been completed, and works were expected to complete in late March 2018. (v) Project Item (64) “Upgrading and improving of facilities for sitting-out area”: the LCSD had just received the project details submitted by the Architectural Services Department (“ASD”). The LCSD was following up on the detailed information with the ASD, and works were expected to complete in 2018/19. (vi) Project Item (65) “Improvement works for pet garden of Kwong Fuk Park”: the ASD was revising the drawings. The LCSD was reviewing the floor tile and lamp samples provided by the ASD, and would later provide the project proponent with the relevant information for reference. (vii) Project Item (66) “Provision of arbours with covers for seating benches at Yuen Shin Park”: works were expected to complete in late January 2018. (viii) Project Item (67) “Provision of fitness equipment at Yuen Shin Park”: stage one of the provision of elderly fitness equipment was expected to complete in late November 2017, while follow-up action for stage two would commence after the DC Funds had been secured. (ix) Project Item (68) “Provision of leisure facilities at Chui Lok Street Garden”: stage one of the provision of fitness equipment for the elderly was expected to complete in late March 2018, while follow-up action for stage two would commence after the DC Funds had been secured.

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(x) Project Item (69) “Provision of sink and rainshelter at Tai Ming Lane Square, Tai Po”: the LCSD was following up on the works drawings with the ASD, and awaiting the latter to provide a cost estimate for the works. (xi) Project Item (70) “Improvement works at Ting Tai Road Children’s Playground”: the LCSD visited the site with the ASD and the project proponent on 26 October 2017, and would later contact the ASD to find out the feasibility of the works.

43. Mr. LO Hiu-fung thanked the LCSD for its efforts as regards Project Item (60) “Beautification works (2017/18)”, and said that many people really appreciated the beautification works concerned. However, he noted that the flowers and plants planted for the beautification works wilted shortly after the festivals. He, therefore, asked whether the LCSD had stipulated any maintenance period when contracting out the beautification works to the contractors, and suggested that the LCSD monitor the contractors’ efforts in paying attention to the growth of these flowers and plants.

44. Ms. LUI replied that the maintenance period of beautification works for the LCSD contractors was one to three months in general, and the LCSD had also taken note of the proposal to select species with longer blooming period for beautification works. The LCSD would later follow up with the contractors to pay more attention to the growth of the flowers and plants after the festivals and during the maintenance period.

45. The Chairman reported the estimated costs of the following projects:

(i) Project Item (67) “Provision of fitness equipment at Yuen Shin Park” (estimated cost was $800,000) (ii) Project Item (68) “Provision of leisure facilities at Chui Lok Street Garden” (estimated cost was $500,000)

46. Members raised no objection. The Chairman announced the endorsement of the estimated costs of the two projects above.

47. The DFMC endorsed the report by the Tai Po District Leisure Services Office of the LCSD.

(E) DMW projects followed up by the Planning Section of the LCSD (Items (71) to (82) in Annex 2 to TPDC Paper No. DFM 32/2017)

48. Mr. CHAN Kam-shing, Eddie gave supplementary remarks on the following projects:

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(i) Project Item (71) “Provision of benches and removal of railings in the sitting-out area near the staircase leading up to the Railway Museum”: works commenced on 5 September 2017 and were expected to complete by the end of 2017. (ii) Project Item (72) “Construction of a sitting-out area, children’s playground and pet garden in Nai Chung”: at the meeting on 25 October 2017, the WGDW endorsed the estimated cost of the project at $9.5 million, and now asked the DFMC to endorse the estimated cost of the project above. (iii) Project Item (73) “Provision of a sitting-out area in CARE Village”: the LCSD received the updated assessment report by the HAD Works Section and the project proponent on 8 November 2017, and would later meet the project proponent to follow up on its details. (iv) Project Item (74) “Integrated sitting-out area”: the HAD Works Section and the term consultant had completed the assessment report, and the LCSD would again consult the project proponent regarding the content of the assessment report.

(v) Project Item (75) “Optimisation of the open space and facilities in San Wa On Lane, Tai Po Tau”: the LCSD had forwarded the comments of the departments concerned to the term consultant for follow-up action. (vi) Project Item (76) “Provision of a sitting-out area in San Uk Tsai, Lam Tsuen, Tai Po”: the HAD Works Section and the term consultant had updated the assessment report, and the LCSD would later consult the project proponent. (vii) Project Item (77) “Provision of sitting-out area at Po Sam Pai Tsuen, Tai Po”: the HAD Works Section and the term consultant had completed the assessment report, and the LCSD would later consult the project proponent. (viii) Project Item (78) “Provision of children leisure facilities and elderly fitness facilities at Tseng Tau Tsuen”: the LCSD expressed its views on the project scope to the term consultant on 8 November 2017, and asked the term consultant to carry out further follow-up action. The LCSD would later discuss with the project proponent regarding the content of the latest project assessment report. (ix) Project Item (79) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”: the HAD Works Section and the term consultant were following up on the assessment of the latest project scope. (x) Project Item (80) “Provision of a sitting-out area and installation of handrails and barrier-free ramp outside Plover Cove Garden on Po Wu Lane”: the LCSD would arrange for a site visit and project scope discussion for the term consultant, the HAD Works Section and the project proponent. (xi) Project Item (81) “Provision of elderly facilities at the space under the footbridge near Po Nga Court Hing Wo House, Tai Po”: the LCSD would arrange for a site visit and project scope discussion for the term consultant, the HAD Works Section and the project proponent. - 22 -

(xii) Project Item (82) “Provision of Sitting-out Area at Che Ha Village”: the LCSD would arrange for a site visit and project scope discussion for the term consultant, the HAD Works Section and the project proponent.

49. Members’ enquiries and views were summed up as follows:

(i) Mr. Ken YU, project proponent of Project Item (79) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”, said that while he had no comments regarding the revised project scope, he wondered why the project had to be again submitted to the term consultant for assessment after he had been consulted. (ii) Ms. WONG Pik-kiu, project proponent of Project Item (80) “Provision of a sitting-out area and installation of handrails and barrier-free ramp outside Plover Cove Garden on Po Wu Lane”, hoped that the LCSD would quickly schedule the next site visit and invite the HyD representatives to attend, so as to discuss the project of installing handrails for the barrier-free ramp.

50. Mr. CHAN responded as follows:

(i) Project Item (79): the LCSD had forwarded the views of the DSD, the TD and the HyD to the HAD Works Section and the term consultant in October and November 2017 for follow-up studies and at present, the study and assessment work had more or less been completed. The LCSD would later explain the latest situation of the project to the project proponent in detail. (ii) Project Item (80): the LCSD would arrange for a site visit for the project proponent and the departments concerned as soon as possible.

51. The Chairman said that the LCSD had mentioned in the project summary that it had to contact the project proponent regarding a number of works. He asked the LCSD to contact the project proponent of these projects as soon as possible. Also, the Chairman reported that the estimated cost of Project Item (72) in the paper, “Construction of a sitting-out area, children’s playground and pet garden in Nai Chung”, was $9.5 million.

52. Members raised no objection. The Chairman announced the endorsement of the said estimated cost.

53. The DFMC endorsed the report by the Planning Section of the LCSD.

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III. Development of a golf course at a closed landfill in Shuen Wan (TPDC Paper No. DFM 33/2017)

54. The Chairman asked Members to note TPDC Paper No. DFM 33/2017 regarding the updated progress report on the development of a golf course at a closed landfill in Shuen Wan.

55. Mr. CHENG Chun-ping said that everyone in Hong Kong was looking forward to the completion of the new golf course. He indicated that the membership of the existing golf course in Kwu Tung, Fanling cost millions of dollars. If the proposed golf course in Shuen Wan would develop and charge users as a private club, people in general would not be able to afford it. He said that if the parties concerned could not provide information of the proposed golf course, such as the detailed opening hours and fees, he would definitely oppose to the project.

56. Dr. LAU Chee-sing opined that the paper did not mention the updated progress of the project. He learned that Sha Lo Tung Development Company commissioned a consultancy in September 2017 to complete the project brief and project profile report, and drawings of the report had withheld some of the land in the 50-plus hectares of the closed landfill in Shuen Wan as the site for the proposed columbarium development of the FEHD. However, it had not been mentioned in the paper submitted to the DFMC on this occasion. He hoped that papers to be submitted to the DFMC in future could set out the updated progress of the project. Also, the Environment, Housing and Works Committee meeting held the day before had decided to adopt “Proposed connection of the end of the Tai Po Waterfront Park cycle track (next to the Tai Po angling zone) with the Ting Kok Road cycle track” as one of the discussion items for the meeting with Legislative Council (“LegCo”) Members in January 2018. Mr. CHENG Chun-ping, the Vice-chairman and he had also proposed a DMW this year (“Construction of cycle track from Tai Po Waterfront Park to Fortune Garden, Tai Po”), and hoped that a cycle track would be constructed at the road section between the end of Tai Po Waterfront Park and the Tai Mei Tuk-bound Ting Kok Road, so as to enhance the cycle track network in Tai Po District. He said that Sha Lo Tung Development Company had commissioned a consultancy to complete the project brief, and the planned site might overlap with the site of the proposed cycle track. He did not mind which route the cycle track would take when it was constructed eventually, but found it necessary to expedite the implementation of cycle track construction.

57. The Chairman suggested that the DFMC reflect to the departments concerned the view that progress reports on the project to be submitted to the DFMC in future should explain the updated progress of the project in greater detail. At the meeting in July 2017, the DFMC resolved to write to the EPD expressing its concerns about the public playing in the proposed golf course. At the meeting in September 2017, the DFMC noted the EPD’s reply that the Government was discussing with the developers concerned regarding the details of the public playing in the proposed golf course. However, Mr. CHENG Chun-ping happened to be away from the conference room during the discussion of this item. He asked the Secretariat to again forward the letter in question to Mr. CHENG after the meeting for his reference. - 24 -

(Post-meeting note: the DFMC forwarded the letter in question to Mr. CHENG Chun-ping after the meeting on 9 November 2017 for his reference.)

58. The Vice-chairman asked whether TPDC Paper No. DFM 33/2017 was a consultation paper. He pointed out that as the paper was prepared by the EPD and the TPDLO, he hoped that there would be more opportunities for the departments concerned and the DFMC to meet and discuss the details of the project. He had written to the departments concerned expressing his concerns regarding the traffic and road issues stemming from the land resumption in Sha Lo Tung. However, as the DFMC had not yet been informed of the details of the project, it would therefore be difficult to carry out in-depth discussions at the moment. He agreed that the DFMC should write to the EPD to express the DFMC’s views.

59. The Chairman indicated that this paper was a progress report. He hoped that the TPDLO representatives attending this meeting would liaise properly with the EPD after the meeting, and the project reports in future would provide progress information in greater detail.

60. Dr. LAU Chee-sing hoped that the TPDLO could help find out whether the proposal to apply for site allocation to construct a cycle track at the end of Tai Po Waterfront Park near the seawalls was feasible. He noted that the Government currently offered 50-plus hectares of land in the closed landfill to the developers in exchange for 20-plus hectares of land in Sha Lo Tung. He hoped to know whether the parties concerned could allocate some of the land in the closed landfill in Shuen Wan for the construction of a cycle track or a cycle park, or utilise the current site of the proposed columbarium for the above purposes.

61. The Chairman suggested writing to the EPD in the name of the DFMC, expressing the DFMC’s hope that the EPD’s progress reports on the projects in future should be in greater detail. In addition, as a DMW proposed by the DFMC (namely “Construction of cycle track from Tai Po Waterfront Park to Fortune Garden, Tai Po”) would involve the site of this project, the DFMC asked the EPD to study for site allocation to carry out this DMW.

62. The DFMC concurred with Chairman’s suggestion in paragraph 61 above.

(Post-meeting note: the DFMC wrote to the EPD on 15 December 2017, expressing the DFMC’s views regarding the development project of a golf course at a closed landfill in Shuen Wan.)

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IV. Reports of working groups

(A) Working Group on District Works

63. Mr. TANG Ming-tai, Patrick, Chairman of the WGDW, reported as follows: the WGDW held its fifth meeting of this year on 25 October 2017, at which it followed up on the progress of approved DMW projects, and endorsed the estimated costs of the following projects:

(i) TP-DMW170 “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po” (estimated cost was $500,000) (ii) TP-DMW184 “Provision of rainshelters at Ma Po Mei, Chai Kek and San Tong, Lam Tsuen, Tai Po” (estimated cost was $1.5 million)

(iii) Project Item (27): “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po” (estimated cost was $1.2 million) (iv) Project Item (29): “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po” (estimated cost was $4 million) (v) Project Item (30): “Provision of Jogging Trail and sitting-out area along Lam Tsuen River” (estimated cost was $2 million) (vi) Project Item (43): “Construction of rainshelters at San Fu” (estimated cost was $3.2 million) (vii) Project Item (67): “Provision of fitness equipment at Yuen Shin Park” (estimated cost was $800,000) (viii) Project Item (68): “Provision of leisure facilities at Chui Lok Street Garden” (estimated cost was $500,000) (ix) Project Item (72): “Construction of a sitting-out area, children’s playground and pet garden in Nai Chung” (estimated cost was $9.5 million)

(B) Working Group on Facilities Management

64. Dr. LAU Chee-sing, Chairman of the Working Group on Facilities Management (“WGFM”), reported as follows: the WGFM held its fifth meeting of this year on 25 October 2017. The WGFM noted the report by the TPDO on the management of community centre / community halls from August to September 2017 and the report by the LCSD on the management of local facilities under its charge in July and August 2017.

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65. Mr. AU Chun-wah said that the air-conditioners in the community centre / community halls broke down again shortly after repairs and checks by the EMSD. He hoped that the TPDO followed up on the repair work concerned with the EMSD. In addition, he suggested providing a suitable amount of chairs in the dressing room and backstage of the community centre / community halls, so that rental users needed not moving any chairs to the backstage and dressing room every time they rented the venue. Also, more chairs should be reserved in the community centre / community halls just in case.

66. Ms. LEUNG Suk-mei, Rebecca said that the TPDO would follow up on the repair of air-conditioners in the community centre / community halls with the EMSD. In addition, the TPDO had earlier applied to the HAD for funding to procure chairs, and would place suitable amount of chairs in the dressing room and backstage of the community centre / community halls as per Members’ comments.

67. The DFMC endorsed the reports of the two working groups.

(Post-meeting note: as regards the air-conditioning systems in the community centre / community halls, the EMSD would conduct routine checks every one to two months so as to reduce the likelihood of malfunctioning. In case of malfunctioning, the TPDO would arrange for repair by the EMSD as soon as possible. Also, in light of Members’ comments, the TPDO had already placed a suitable amount of chairs in the dressing room and backstage of the community centre / community halls for the use of rental users.)

V. Schedule of meetings of the DFMC in 2018 (TPDC Paper No. DFM 34/2017)

68. The Chairman asked Members to note TPDC Paper No. DFM 34/2017, namely schedule of meetings of the DFMC in 2018.

69. Members noted the above paper.

VI. Any other business

(A) Meeting-cum-luncheon between Legislative Council Members and TPDC Members – proposed discussion items

70. The Chairman said that LegCo Members would have a meeting-cum-luncheon with TPDC Members on 26 January 2018. According to the resolution of the full council the week before, the - 27 -

DFMC would propose a discussion topic for the meeting that day. As the topic and information concerned had to be submitted to the LegCo Secretariat by the end of 2017, after a decision had been made at this meeting, consent of the DFMC and the TPDC regarding the discussion topic and information concerned would be sought by way of circulation. He suggested discussing with LegCo Members the issue of demanding the LCSD to expedite the implementation of leisure and cultural services projects in Tai Po District, as well as the issue of increasing the number of parking space in two projects, namely “Local open space in Area 6, Tai Po” and “11-a-side artificial turf soccer pitch-cum-rugby pitch in Area 33, Tai Po”.

71. The DFMC concurred with the Chairman’s suggestion above.

(B) Proposal concerning the naming of an approved DMW project and prohibition of smoking

72. Ms. LUI Lok-sze said that at the meeting on 25 October 2017, the WGDW endorsed the Chinese and English naming of a facility, and would like to seek Members’ views:

TP-DMW195 “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area” had been named as “大埔中休憩處 Tai Po Central Sitting-out Area”

73. The DFMC endorsed the naming of the above facility.

VII. Date of next meeting

74. The next meeting would be held at 9:30 a.m. on 11 January 2018 (Thursday).

75. There being no other business, the meeting was adjourned at 11:42 a.m.

Tai Po District Council Secretariat December 2017