City of Quinte West Council Agenda

February 1, 2021

Virtual Call to Order 6:00 PM

1. Closed Session of Council

a) The review of the Minutes of the Closed Session Council Meeting held on January 11, 2021. (Pursuant to Section 239 (2) (c) (d) (e) (i) of the Municipal Act)

b) Confidential Staff Report 21-003HR from Lori Coxwell-Duncan, Manager of Human Resources, regarding labour relations or employee negotiations. (Pursuant to Section 239 (2) (d) of the Municipal Act)

c) Confidential Staff Report 21-015CFS from Kevin Heath, City Clerk, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. (Pursuant to Section 239 (2) (i) of the Municipal Act)

6:30 p.m. Public Session of Council 2. Opening

a) National Anthem – “O Canada” b) Opening c) Opening Remarks

3. Return to Open Session

4. Approval of Agenda

5. Approval of Minutes

a) Minutes of the Regular Council Meeting held on January 11, 2021.

Resolution: That the Minutes of the Regular Council Meeting held on January 11, 2021 be approved;

And further that the Minutes of the Closed Session Council Meeting held on January 11, 2021 be approved.

6. Disclosure of Pecuniary Interest and the General Nature thereof

7. Delegations and Petitions

7.1 Delegations

a) Ms. Abigail McIlquham, Associate Director, Healthcare Advancement, University Hospitals Kingston Foundation, Mr. Tamas (“Tom”) Zsolnay, President and CEO, University Hospitals Kingston Foundation, and Ms. Susan Creasy, Chair of Volunteer Committee, University Hospitals Kingston Foundation, will address Mayor Harrison and Council to provide an update.

b) Ms. Shelly Ackers, Executive Director, Quinte Access Transportation, and Mr. Andrew MacDonald, Kasama Marketing, will address Mayor Harrison and Council to provide an update on their current services and present a new branding campaign for the transit service.

c) Ms. Tracey Legault-Davis, Manager of Information Services for Volunteer & Information Quinte and Outreach Project Coordinator for Community Navigation of Eastern Ontario/211 Ontario, will provide Mayor Harrison and Council an update regarding "2-1-1".

8. Public Input - (City Clerk to provide)

9. Committee Reports, Staff Reports and Approval of Accounts

9.1 C.A.O.:

a) Staff Report 21-002HR from Richard Anderson, Health, Safety and Employees Services Officer, regarding "City of Quinte West - 2021 Policy Statements".

Resolution: That the following, attached, 2021 Policy Statements for the City of Quinte West be approved: • Health and Safety Policy Statement • Harassment & Sexual Harassment Policy Statement • Workplace Violence Policy Statement

9.2 Corporate & Financial Services:

a) Staff Report 21-005CFS from Kevin Heath, City Clerk, regarding "lndigenous Land Acknowledgement - Status Update".

Resolution: That Council directs Staff to continue to conduct background research and bring forward further information at a later date with possible options of a Land Acknowledgement Statement for Council's consideration. OR That Staff Report 21-005CFS regarding lndigenous Land Acknowledgement - Status Update be received and filed.

9.3 Planning & Development Services:

a) Staff Report 21-007PD from Brian Jardine, Director of Planning and Development Services, regarding "Parking – Waiving of Fees during Provincial Lockdown".

Resolution: That Council approves the waiving of municipal parking fees and charges until the conclusion of the current Provincial lockdown.

b) Staff Report 21-005EDT from Linda Lisle, Manager of Economic Development and Tourism Services, regarding "Removal of Restrictive Covenants – 75 Huff Avenue, Trenton".

Resolution: That Council direct Staff to proceed with the process for the discharge of the restrictive covenants registered as Instrument HT203389 on February 15, 2017.

c) Minutes of the Accessibility Advisory Committee meeting held on January 13, 2021.

Resolution: That the Minutes of the Accessibility Advisory Committee meeting held on January 13, 2021 be approved.

9.4 Public Works & Environmental Services:

a) Staff Report 21-001PWES from Chris Angelo, Director of Public Works and Environmental Services, regarding "Single Source for 2021 Demo Sidewalk Machine".

Resolution: That Council approves the purchase of a new (demo) 2021 Trackless MT7 articulating all season tractor from Joe Johnson Equipment for $173,656 taxes included.

b) Staff Report 21-002PWES from Chris Angelo, Director of Public Works and Environmental Services, regarding "Single Source for 2020 New (Demo) John Deere Tractor".

Resolution: That Council approves the purchase of a new (demo) 2020 John Deere JD 6110M all season tractor from Colvoy Equipment for $255,415.58 plus taxes.

c) Minutes of the Public Works and Environmental Services Committee Meeting held on December 8, 2020.

Resolution: That the Minutes of the Public Works and Environmental Services Committee Meeting held on December 8, 2020 be approved.

10. Correspondence for Council Decision

10.1 Proclamations

a) Correspondence from Ms. Tracey Legault-Davis, Outreach Project Coordinator for HPE – Community Navigation of Eastern Ontario, and Manager of Information Services – Volunteer & Information Centre of Hasting Prince Edward (VIQ) requesting that Thursday, February 11, 2021 be proclaimed as "2-1-1 Day" in the City of Quinte West.

Resolution: That Thursday, February 11, 2021 be proclaimed as "2-1-1 Day" in the City of Quinte West.

11. Bylaws

That the following By-laws be read a first, second, and third time.

11.1 Corporate & Financial Services:

21-010 Being A By-Law To Provide For An Interim Tax Levy And To Provide For The Payment Of Taxes By Installment.

21-014 Being A By-Law To Authorize The Signing Of A Release Of Covenant From Instrument Number HT203389 To S&S Tennier Holdings Inc, Pt Lot 2 Con 1, Sidney, Part 1 on Registered Plan 21R- 24812.

11.2 Public Works & Environmental Services:

21-006 Being A By-Law To Amend By-Law Number 04-11, As Amended, Being A By-Law To Regulate The Movement Of Vehicles At Certain Intersections And On Certain Highways Or Portions Of Highways In The City Of Quinte West.

21-007 Being A By-Law To Amend By-Law Number 08-142, As Amended, Being A By-Law To Regulate The Speed of Vehicular Traffic On Highways And Portions Of Highways Of The City Of Quinte West.

21-008 Being A By-Law To Amend By-Law Number 08-142, As Amended, Being A By-Law To Regulate The Speed of Vehicular Traffic On Highways And Portions Of Highways Of The City Of Quinte West.

21-009 Being A By-Law To Amend By-Law Number 12-124, Being A By-Law To Prohibit And Regulate The Parking, Standing Or Stopping Of Vehicles In The City Of Quinte West.

Resolution: That these by-laws be read a first, second, and third time.

And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.

12. Correspondence for Council Information

12.1 Printed

a) Correspondence from Caleb DenOuden, Acting Deputy Director of Financial Services outlining Accounts Payable General January 2021 in the amount of $5,717,888.36; and Accounts Payable Exceeding $10,000 in the amount of $4,414,034.74.

b) Memorandum from Deputy Minister Kate Manson-Smith, Ministry of Municipal Affairs and Housing, regarding "Updates Related to the Revised Rules for Areas in Stage 1 under the Reopening Ontario Act, the Emergency Management and Civil Protection Act, including the Set Fine Amounts under the Provincial Offences Act, and Reporting Enforcement Data".

c) Staff Report 21-004CFS from Kevin Heath, City Clerk, regarding "Records Retention - Livestreaming of Meetings Cost".

d) Staff Report 21-008CFS from Kevin Heath, City Clerk, regarding "Supporting Vulnerable Residents".

e) 2020 Accessibility Status Update.

f) Correspondence from Quinte West Fire Department, Station 2, regarding "Extrication".

g) Hastings and Prince Edward District School Board Meeting Update #188.

h) Minutes of the Quinte Conservation Executive Board Meeting held on November 19, 2020.

i) Resolution from the United Counties of Stormont, Dundas and Glengarry regarding "Reopening of Small Businesses".

j) Resolution from the Municipality of Charlton and Dack regarding "Insurance Premiums".

k) Resolution from the Town of Bracebridge regarding "Infrastructure Funding".

12.2 Non-Printed

a) Application for Consent and Minor Variance:

A1/21M - Part Lot 22, Con 2, 16744 Telephone Road, Murray A2-21T - Part Lot 22, Plan 230, 33 Hollen Street, Trenton A3/21S - Lot 13, RCP 2123, Across from Rogers Lane, Sidney A4/21T - Lot 52, Plan 107, 7 Marmora Street, Trenton A5/21M - Part Lot 20, Con A, 16246 Highway 2, Murray A6/21M - Part Lot 21, Con 2, 465 Christiani Road, Murray B1/21S - Part Lots 13 & 14, Con 3, 321 Platt Road, Sidney B2/21S - Part Lot 30, Con 7, Added to 231 Marsh Hill Road, Sidney B3/21T - Part Lot 23, Plan 230, 33 Hollen Street, Trenton B4/21T - Part Lots 37 & 38, Plan 419, 121 Sidney Street, Trenton B5/21M - Part Lot 21, Con 2, 465 Christiani Road, Murray B6/21S - Part Lot 24, Con 4, 745 MacKenzie Road, Sidney B7/21S - Part Lot 13, Con 8, 316 Cooke-Armstrong Road, Sidney

Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed.

13. Councillor Requests for Information

14. Confirmation By-law

a) Confirmation By-law 21-015

Resolution: That Confirmation By-law 21-015 for the February 1, 2021 Council meeting now be read a first, second and third time and be signed and sealed.

15. Adjournment

That Council now adjourn at __ p.m.

Next Special Council Meeting: Monday, February 8, 2021 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton City of Quinte West Council Minutes

Monday, January 11, 2021 Virtual

1. Call to Order

Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 5:30 p.m.

2. MembersPresentElectronically:

Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Terry Cassidy Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor David McCue Councillor David O'Neil Councillor Lynda Reid Councillor Leslie Roseblade Councillor Karen Sharpe

3. Staff Present Electronically:

Mr. David Clazie, Chief Administrative Officer Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Mr. Caleb DenOuden, Acting Deputy Director of Financial ServicesÆreasurer Mr. Brian Johnston, Acting Deputy Director of Corporate Services Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources Mr. John Whelan, Fire Chief Ms. Christina Reive, lnspector, Quinte West O.P.P. Ms. Hannah Brown, Community Engagement Officer Council Minutes Monday, January 11,2021

4. Closed Session of Council Motion No. 2l-001 - GIosed Session Moved by DeWitt Seconded by Alyea

That Council move into closed session at 6:00 p.m. pursuant to Section 239 of the Municipal Act for:

a) The review of the Minutes of the Closed Session Council Meeting held on December7,2020. (Pursuantto Section 239 (2) (c) (d) (e) and (i) of the MunicipalAct)

b) Confidential Staff Repoft21-001HR from Lori Coxwell-Duncan, Manager of Human Resources regarding labour relations or employee negotiations. (Pursuant to Section 239 (2) (d) of the Municipal Act)

c) Confidential Staff Report 21-001CFS from the Kevin Heath, City Clerk, regarding a proposed or pending acquisition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)

d) Confidential Staff Repoft21-002CFS from Kevin Heath, City Clerk, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. (Pursuant to Section 239 (2) (i) of the Municipal Act)

e) Confidential Staff Report2l-002PD from Phillip Lappan, Chief Building Official, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. (Pursuant to Section 239 (2) (e) of the Municipal Act)

f) Confidential Staff Report 21-001EDT from Brian Jardine, Director of Planning and Development Services, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. (Pursuant to Section 239 (2) (i) of the Municipal Act) Council Minutes Monday, January 11,2021

5. Opening

5.1 NationalAnthem - "O Canada" 5.2 Opening 5.3 Opening Remarks

Mayor Harrison held a moment of silence and opened the floor for members of Council to express their condolences on the passing of former Council member Bob Wannamaker.

6. Return to Open Session

Motion No. 21-002- Open Session Moved by DeWitt Seconded by Roseblade

That Council now returns to open session at 6:30 p.m. Garried

7. Approval of Agenda

Motion No. 21-003 - Approval of Agenda Moved by Freeman Seconded by Reid

That the agenda for the January 11,2021 Regular Council Meeting be approved Garried

8. Approval of Minutes

Motion No. 21-004 - Approval of Minutes Moved by Alyea Seconded by Cassidy

That the Minutes of the Regular Council Meeting held on December 7,2020 be approved;

And further that the Minutes of the Closed Session Council Meeting held on December 7,2020 be approved. Carried Council Minutes Monday, January 11,2021

9. Disclosure of Pecuniary lnterest and the General Nature thereof

a) Councillor Sharpe declared a pecuniary interest pertaining to the Minutes of the Committee of Adjustment meeting held on December 10,2020 given she is named in application 845/195. She left for this portion of the meeting.

b) Councillor McCue declared a pecuniary interest pertaining to the Quinte Museum of Natural History delegation given one of the Principals is a customer of his. He refrained from discussion and voting.

c) Councillor Kuntze declared a pecuniary interest pertaining to the Minutes of the Planning Advisory Committee Meeting held on December 17,2020 as per his disclosure at that meeting. He refrained from discussion and voting.

d) Councillor Kuypers declared a pecuniary interest pertaining to the Quinte Waste Solutions delegation given he is a member of the Board. He refrained from any voting.

10. Delegations and Petitions

10.1 Delegations

a) Ms. Marilyn Lawrie, Executive Director, Quinte Humane Society (QHS), Donna Endicott, QHS Board Chair, and J-C D'Amours, QHS Capital Campaign Manager, addressed Mayor Harrison and Council and presented their progress on the fundraising project for the new build. Given they were not successful in receiving grant funding they have scaled back their project. They are anticipating to commence construction in the spring 2021 with an opening of fall 2022.

Council questioned the representation from Quinte West on the Quinte Humane Society Board and Ms. Lawrie advised that there was a vacancy on the Board for a City of Quinte West representative.

Motion No. 2l-005 - Quinte Humane Society Board of Directors Appointment - Leslie Roseblade Moved by McCue Seconded by Sharpe

That Council support the appointment of Leslie Roseblade to the Quinte Humane Society Board of Directors as representative for the City of Quinte West. Garried Council Minutes Monday, January 11,2021

b) Ms. Suzanne Andrews, Board of Directors, Quinte Museum of Natural History, and Mr. York Lethbridge, Executive Director, Quinte Museum of Natural History, provided Mayor Harrison and Council with an update regarding museum activities.

c) Ms. MaDonna Howell, Finance-Operations Manager, Quinte Waste Solutions, provided a presentation to Mayor Harrison and Council regarding the Centre & South Hastings Waste Services Board budget for 2021.

11. Public lnput

a) None

12. Committee Reports, Staff Reports and Approval of Accounts

12.1 Planning and Development Services

Motion No. 2l-006 - Staff Report 21-001PD - Development Agreement Securities Moved by Kotsovos Seconded by Kuntze

That Council approves the use of Pay-On-Demand Subdivision Bonds as an alternative Security instrument for Development Ag reements. Garried

Motion No. 2l-007 - Minutes of the Planning Advisory Gommittee Meeting held on December 17,2020 Moved by Alyea Seconded by Freeman

That the Minutes of the Planning Advisory Committee Meeting held on December 17,2020 be approved. Carried

Motion No. 21-008 - Minutes of the Special Economic Development and Tourism Advisory Committee Meeting held on December 9.2020 Moved by Reid Seconded by McCue

That the Minutes of the Special Economic Development & Tourism Advisory Committee Meeting held on December 9,2020 be approved. Carried Council Minutes Monday, January 11,2021

Motion No. 2l-009 - Staff Report 21-003PD - Parking - Waiving of Fees during Provincial Lockdown Moved by Cassidy Seconded by O'Neil

That Council approves the waiving of municipal parking fees and charges until the conclusion of the current Provincial lockdown on January 23rd,2021. Garried

There was further discussion amongst Council on the possibility of waiving other fees.

Motion No. 21-010 - One Free Bag of Garbage per Week Moved by Kuntze Seconded by Kuypers

That Council approves one (1) free bag of garbage per week per household until the conclusion of the Provincial Lockdown on January 23,2021. Lost

13. Correspondence for Council Decision

13.1 Proclamations Motion No. 21-011 - Correspondence from Violence Awareness & Random Acts of Kindness Program requesting that the week of March 8th-14th, 2021be proclaimed as "25th Annual Violence Awareness & Random Acts of Kindness Week" in the City of Quinte West Moved by Sharpe Seconded by Reid

That the week of March 8th-14th, 2021 be proclaimed "25th AnnualViolence Awareness & Random Acts of Kindness Week" in the City of Quinte West. Carried

Mayor Harrison apprised of correspondence received requesting that January, 2021 be proclaimed National Alzheimer Awareness Month in the City of Quinte West.

Motion No. 2l -012 - Gorrespondence from Alzheimer Society Hastings - Prince Edward requesting that January, 2021 be proclaimed as "National Alzheimer Awareness Month" in the City of Quinte West Moved by Cassidy Seconded by Roseblade

That January,2021be proclaimed "NationalAlzheimer Awareness Month" in the City of Quinte West. Carried Council Minutes Monday, January 11,2021

14. Bylaws

Motion No. 21-013- By-laws Moved by Freeman Seconded by Alyea

That the following By-laws be read a first, second and third time:

14.1 Corporate & Financial Services:

21-002 Being A By-Law To Authorize The Execution Of The Transfer Payment Agreement For Municipal Transit Enhanced Cleaning (MTEC) Between Her Majesty The Queen ln Right Of Ontario As Represented By The Minister Of Transportation For The Province Of Ontario And The Corporation Of The City Of Quinte West. g A By-law To Establish Development Charges For The Corporation Of The City Of Quinte West.

21-004 Being A By-Law To Authorize The Execution Of An Agreement Between Her Majesty The Queen ln Right Of Ontario As Represented By The Solicitor General ("Ontario") And The Corporation Of The City of Quinte West ("The Municipality") For The Provision Of Police Services Under Section 10 Of The Police Services Act, R.S.O. 1990, C. P. 15, As Amended.

14.2 Planning and Developmental Services:

21-003 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Located At 43 & 45 Wallbridge Road, Being Part Of Lot 25, Concession 5, Former Township Of Sidney, Now In The City Of Quinte West, To Amend The Rural Residential Exception 485 (RR-48) Zone Provisions.

14.3 Fire and Emergency Services

21-001 Being A By-Law To Authorize The Signing Of An Emergency Response Agreement Between The Corporation Of The City Of Quinte West And Hastings County.

And that said by-laws, having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. Garried

Councillor Sharpe left the meeting. Council Minutes Monday, January 11,2021

15. Correspondence for Council Information

15.1 Printed

a) Correspondence from Caleb DenOuden, Acting Deputy Director of Financial Services outlining Accounts Payable General December 2020 in the amount of $15,291,468.85; and Accounts Payable Exceeding $10,000 in the amount of $14,620,680.52.

b) Correspondence from the Honourable Steve Clark, Minister of Municipal Affairs and Housing, regarding "Safe Restart Support for Municipal Operating Budgets".

c) Correspondence from the Honourable Sylvia Jones, Solicitor General, regarding amendments to the Police Services Act (PSA) including the revised deadline for Ontario Municipalities to prepare and adopt a community safety and well-being plan.

d) Correspondence from the Honourable Todd Smith, Minister of Children, Community and Social Services, regarding "Building a Strong Foundation for Success: Reducing Poverty in Ontario (2020- 2025)".

e) Letter from the Honourable Greg Rickford, Minister of Energy, Northern Development and Mines and the Honourable BillWalker, Associate Minister of Energy, regarding the Government revoking Ontario Regulation 355/17, effective January 1,2021, removing the requirement to release a new Long-Term Energy Plan (LTEP) every three years.

0 Correspondence from Rhonda Bateman, CAO, regarding update on Lower Trent Conservation's 2021 levy and a copy of the updated 2021 Business Plan.

s) Centre and South Hastings Waste Services Board 2021 Operating Budget.

h) Minutes of the County of Hastings Community and Human Services Committee Meeting held on November 10,2020.

¡) Minutes of the County of Hastings Emergency Services Committee Meeting held on November 10,2020.

i) Minutes of the Hastings/Quinte Long-Term Care Committee Meeting held on November 10,2020. Council Minutes Monday, January 11,2021

k) Minutes of the Committee of Adjustment Meeting held on December 10,2020.

r) Minutes of the Lower Trent Conservation Board of Directors Meeting held on November 12,2020.

m) Resolution from The Town of Carleton Place regarding "COVID-19 and Childcare Funding lmpacts".

15.2. Non-Printed

a) Quinte West Police Services Board Report for September- November 2020.

Motion No. 2l -014 - Printed/Non-Printed Information Moved by Alyea Seconded by Cassidy

That the correspondence printed for Council information and the non-printed items for Council information be received and filed with the exception of item (e);

And further that the City provide a letter to the Minister of Energy, Northern Development and Mines and the Associate Minister of Energy expressing concern of revoking O'Reg 355117 removing the requirement to release a new Long-Term Energy Plan (LTEP) every three years and expressing the need to address the cost of electricity and focus on green energy as a priority. Carried

Councillor Sharpe returned to the meeting at this time

16 Councillor Requests for lnformation

a) Councillor McCue asked that the Acting Deputy Director of Corporate Services provide a report on the programs and partnerships related to homelessness.

b) Councillor DeWitt requested additional information on the Quinte Waste Solutions budget prior to approving the City budget.

c) Councillor Cassidy requested an update on the status of recognizing Indigenous ancestors that lived in the area. He further requested a report on the possibility/cost of retaining livestreamed meetings rather disposal. Council Minutes Monday, January 11,2021

17. ConfirmationBy-law Motion No. 21-015 - Gonfirmation By-law 2l-005 Moved by Roseblade Seconded by Alyea

That Confirmation By-law 21-005 for the January 11,2021 Council meeting now be read a first, second and third time and be signed and sealed. Garried

18. Adjournment Motion No. 21-016 - Adjournment Moved by Kuntze Seconded by Cassidy

That Council now adjourn at 9:10 p.m. Carried

Jim Harrison, Mayor Heath, City Clerk

STAFF REPORT 21-0002HR

DATE: February 1, 2021

TO: Mayor Jim Harrison and Members of City of Quinte West Council

FROM: Richard Anderson, Health, Safety and Employee Services Officer

SUBJECT: City of Quinte West - 2021 Policy Statements

______

Recommendation:

That the following, attached, 2021 Policy Statements for the City of Quinte West be approved:

 Health and Safety Policy Statement  Harassment and Sexual Harassment Policy Statement  Workplace Violence Policy Statement

______

Legislation:

Per Section 25 (2) (j) of the Occupational Health and Safety Act:

"An employer shall prepare and review at least annually a written Occupational Health and Safety Policy and develop and maintain a program to implement that policy."

Comments/Analysis:

I feel confident that the reviewed policies meet the goals and legislative requirements of the City of Quinte West as it relates to the Occupational Health and Safety Act.

Once the City of Quinte West’s 2021Health and Safety Policy, 2021 Harassment and Sexual Harassment Policy Statement, and 2021 Workplace Violence Policy Statement have been approved and signed, I will distribute and communicate the policies as per legislative requirements.

Page 2 20-021 CAO

HEALTH & SAFETY POLICY 2021

The Corporation of the City of Quinte West has a responsibility to create and maintain a healthy workplace by fostering a culture that puts the health, safety and wellness of its employees first, above all other considerations.

As the governing body of the City of Quinte West, the Mayor and Members of City Council will provide leadership and support for the Health and Safety program. We believe that an effective Health and Safety program is important not only to keep our employees safe and healthy and to meet legislative requirements, but also to reduce the costs associated with accidental injuries and property damage. To this end, we are committed to being active participants in the program and providing the necessary resources to ensure its continued effectiveness.

We believe that a vast majority of injuries are both “Predictable and Preventable”, they are not just accidents. By generating a sound approach to the development and sustainability of a healthy workplace, transformation of thinking and behaviour at all levels will be required. This can only be achieved through the support of senior management with commitment to reinforce and allow changes necessary for improvement.

All Management staff, from the Chief Administrative Officer to the supervisor on the job, is responsible for ensuring that employees are given the necessary instruction, information and supervision to enable them to perform their work safely. It is essential that senior management staff promote safe work practices by their own example and by their participation in the development and implementation of the Health and Safety program. The supervisors at each worksite play a very important role in making their workers aware of known health and safety hazards and putting procedures in place to control those hazards. All management staff must be continually aware of their duty to take every precaution reasonable in the circumstances for the protection of City of Quinte West workers, including those who perform work for the City under contract.

Workers play a major role in the Health and Safety program by their participation on Safety Committees, reporting of hazards and the use of proper safety equipment when required. City of Quinte West employees at every level of the organization are expected to work in compliance with accepted trade safety standards, City safety rules and the Occupational Health and Safety Act and its regulations. Failure to do so will result in appropriate disciplinary action.

We believe that regardless of the type of job or service being performed, the Health, Safety and Wellness of the employee must always be the primary consideration.

“Be Alert; Don’t get Hurt”

______Jim Harrison Date David Clazie Mayor Chief Administrative Officer City of Quinte West City of Quinte West

City of Quinte West Harassment & Sexual Harassment Policy

The City of Quinte West is committed to providing a work environment in which all individuals are treated with respect and dignity.

Workplace harassment will not be tolerated from any person in the workplace. Everyone in the workplace must be dedicated to preventing workplace harassment. Members of Council, managers, supervisors, and workers are expected to uphold this policy, and will be held accountable by the Corporation.

Workplace harassment means engaging in a course of vexatious comment or conduct against a worker, in a workplace, that is known or ought reasonably to be known to be unwelcome. Harassment may also relate to a form of discrimination as set out in the Ontario Human Rights Code.

This policy is not intended to limit or constrain the reasonable exercise of management functions in the workplace such as:

 Appropriate direction, evaluation or discipline by a manager or supervisor  Stressful events associated with the performance of legitimate job duties  Good natured jesting and bantering which is mutually acceptable

Workers are encouraged to report any incidents of workplace harassment. Management will investigate and deal with all concerns, complaints, or incidents of workplace harassment in a timely and fair manner while respecting workers' privacy, to the extent possible. Nothing in this policy prevents or discourages a worker from filing an application with the Ontario Human Rights Tribunal on a matter related to the Ontario Human Rights Code within one year of the last alleged incident. A worker also retains the right to exercise any other legal avenues available.

Date: ______

______Jim Harrison David Clazie Mayor Chief Administrative Officer City Of Quinte West City of Quinte West

City of Quinte West Workplace Violence Policy

The City of Quinte West is committed to the prevention of workplace violence and is ultimately responsible for worker health and safety. We will take whatever steps are reasonable to protect our workers from workplace violence from all sources.

Violent behaviour in the workplace is unacceptable from anyone. This policy applies to all City of Quinte West municipal employees, visitors, contractors, vendors and delivery persons. Everyone is expected to uphold this policy and to work together to prevent workplace violence.

There is a workplace violence program that implements this policy. It includes measures and procedures to protect workers from workplace violence, a means of summoning immediate assistance and a process for workers to report incidents, or raise concerns. The City of Quinte West as the employer will ensure this policy and the supporting program are implemented and maintained and that all workers and supervisors have the appropriate information and instruction to protect them from violence in the workplace.

City of Quinte West Management will adhere to this policy and the supporting program. Supervisors and Managers will be responsible for ensuring that measures and procedures are followed by workers and that workers have the information they need to protect themselves.

Every worker must work in compliance with this policy and the supporting program. All workers are encouraged to raise any concerns about workplace violence and to report any violent incidents or threats.

City of Quinte West Management pledges to investigate and deal with all incidents and complaints of workplace violence in a fair and timely manner, respecting the privacy of all concerned as much as possible.

Date: ______

______Jim Harrison David Clazie Mayor Chief Administrative Officer City Of Quinte West City of Quinte West STAFF REPORT 21-005CFS

A Natural Attraction

DATE: January 25,2021

TO Mayor Harrison, And Members of Council

FROM: Kevin Heath, City Clerk

SUBJECT lndigenous Land Acknowledgement - Status Update

Recommendation

That Council directs Staff to continue to conduct background research and bring forward further information at a later date with possible options of a Land Acknowledgement Statement for Council's consideration. OR That Stafl Report 21-005CFS regarding lndigenous Land Acknowledgement - Status Update be received and filed.

Background:

At a previous meeting of Council it was requested that Staff prepare a report on options to recognize Indigenous ancestors that lived in the area. Staff continue to research this request and the purpose of this report is to provide Council with a status update.

To date, Staff have consulted with Hastings and Prince Edward Public Health (HPEPH), AMO website, Province of Ontario website as well as the County of Prince Edward in an effort to obtain some background information and possible samples related to the request. àq,fum At the time of consulting with HPEPH they advised they were still in the process of formalizing a Land Acknowledgement for their organization but provided valuable information for consideration.

Valuable information was obtained from the AMO website including Tips for creating your municipality's Land Acknowledgement Statement as outlined below: r Research the history of the land within and in proximity to your municipal boundaries, including treaties, active land claim litigation and lndigenous histories. This information will be useful in helping you craft a statement. r Some of the history of specific areas may be complex and different sources could be contradictory. ln these instances, it may be better to opt for a more general statement rather than trying to be specific' . lf your municipality has an lndigenous Relations or Reconciliation committee or if you have an lndigenous Advisory Council, you may find it useful to have this body help you create your municipal government's land acknowledgement statement. o Municipal governments do not have to craft a land acknowledgement statement on their own. Engage and work with local First Nations, Métis, lndigenous organizations and community champions in your area. Advice from these groups may be useful in helping you develop a land acknowledgement protocol for your municipal government. Some may have also developed template acknowledgement statements for external use. o Focus on your current neighbours and lndigenous residents with an eye towards acknowledging past usage and occupants. Remember that in some cases, First Nations communities may not be located on their traditional lands. o Once your statement has been drafted, remember that it may be viewed as political. Some may critique the acknowledgement protocol your municipal government has created. While you may find it useful to consider their input and view the statement as a living document, do your best and remember that your municipality may not be able to make everyone happy. o Some municipal governments with existing land acknowledgement protocols have implemented a trial period (e.g. 6 months) for their statement to allow lndigenous community members an opportunity to provide feedback. e Determine which type of meetings and events you might wish to begin using your land acknowledgement statement to make sure it continues to be meaningful. You may also wish to consider whether you want to have a traditional land acknowledgement statement on your municipality's website. o To avoid traditional land acknowledgement statements being used superficially and without an appreciation for their cultural meaning, some municipal governments have provided municipal elected representatives and staff with cultural awareness training before implementing the use of a statement. r Some municipalities invite lndigenous Elders or leaders to participate in introduction protocols at civic celebrations or official events to bring greetings on behalf of the local lndigenous community. Sometimes this approach is used instead of a land acknowledgement statement' 2 It was found on the Province of Ontario website that in 2016 the provincial government passed legislation declaring the first week of November as "Treaties Recognition Week". This honours the importance of treaties and helps residents of Ontario learn more about treaty rights and relationships. The County of Prince Edward has shared their Land Acknowledgement Statement and Staff have compiled additional samples which were available on the AMO website. From the above, two possible ways to recognize lndigenous ancestors that lived in the area could be to 1) establish an lndigenous Land Acknowledgement Statement for the municipality andlor 2) proclaim the first week in November as "Treaties Recognition Week" in the City of Quinte West. Should Council desire to proceed, Council could direct Staff to continue to conduct background research and bring forward further information at a later date with possible options of a Land Acknowledgement Statement for Council's consideration. Prior to any approval it would be recommended by Staff, that given the political context of such a Statement, that collaboration occur between City Council representatives and the Leaders of the lndigenous groups within our area to obtain their input and approval in establishing a substantial Land Acknowledgement Statement for the City of Quinte West.

lnternal/External Consu ltation : ¡ Hastings and Prince Edward Public Health ¡ AMO website . Province Of Ontario website . County of Prince Edward

Comments/Analysis:

This report is provided as a status update to Council. lf Council desires to proceed, Council can direct staff accordingly. Should Council not desire to proceed, the report can simply be received and filed.

3

P.O. Box 490 7 Creswell Drive Telephone: (613) 392-2841 Trenton, Ontario K8V 5R6 Fax: (613) 392-7151 www.quintewest.ca [email protected] Brian Jardine, M.Sc., MCIP, RPP Director of Planning and Development Services

Staff Report 21-007PD

TO: Mayor Harrison and Members of Council

FROM: Brian Jardine - Director of Planning and Development Services

RE: Parking – Waiving of Fees during Provincial Lockdown

DATE: January 26, 2021

Recommendation:

That Council approves the waiving of municipal parking fees and charges until the conclusion of the current Provincial lockdown. ______

1. Background

City of Quinte West Council, at their meeting of January 11th, 2021 approved the waiving of parking fees until January 23rd being the end date of the Provincial lockdown imposed in late December. With the more recent extension of the lockdown period, and in anticipation of potential future extensions, staff is recommending a corresponding extension to the waiving of parking fees.

During the similar lockdown restrictions that were in place during the spring and early summer of 2020, Council eliminated parking fees in recognition of the impacts on local businesses and residents.

2. Proposal to Waive Fees

Under the recommendation, parking charges at City parking lots and on-street meters would be waived until such time as the current Provincial lockdown is removed.

During this period, illegal or dangerous parking will still be enforced and ticketed in compliance with City By-laws.

3. Financial Impact

The City would forgo an estimated $9,000.00 in parking revenue per month, for the duration of the lockdown.

4. Summary Analysis

If approved, all City parking fees would be waived until the end of the current Provincial lockdown, and parking enforcement would be limited to situations of illegal or dangerous parking within the municipality.

Report written by:

Brian Jardine, Director of Planning and Development Services

2 STAFF REPORT 2l.005EDT

A Natural Attraction

DATE: February 1,2021

TO Mayor Harrison Members of Quinte West Council

FROM Linda Lisle, Manager of Economic Development & Tourism Services

SUBJECT: Removal of Restrictive Covenants - 75 Huff Avenue, Trenton

Recommendation:

That Council direct Staff to proceed with the process for the discharge of the restrictive covenants registered as lnstrument HT203389 on February 15,2017.

Background:

The City of Quinte West received a request'from S&S Tennier Holdings lnc. at 75 Huff Avenue, Trenton for the removal of the restrictive covenants registered as lnstrument HT203389 on February 1 5,2017.

ln regards to the specific covenants, the substantial completion of the building(s) on thè subject property as contemplated in Section 1 and 2 of the restrictive covenants has been completed to the satisfaction of the City and is no longer applicable. ln addition, City Staff are recommending to Council the discharge of the restrictive covenants in their entirety. All of the conditions remaining are covered through authorities that the City retains through site plan control, easements, and the rezoning process. Therefore, staff are favourable to the request by S&S Tennier Holdings to release all remaining restrictive'covenants as part of the original land sale agreement. ln addition, a By-law will be presented to Council for their consideration at this meeting.

Existing PolicylBy-law: N/A

a

REGIOI{

Financial Impact: N/A

Internal/External Consultation:

 Brian Jardine, Director, Planning & Development Services  Kevin Heath, City Clerk, Corporate & Financial Services  Virginia LaTour, Deputy Clerk, Corporate & Financial Services  Devin Mitts, Sioui Mitts Law

Comments/Analysis:

Following passage of the By-law, City Staff will follow due City process to proceed with the discharge of the restrictive covenants registered as Instrument HT203389.

2 City of Quinte West Accessibility Advisory Committee Meeting Minutes

Wednesday, January 13, 2021 Virtual Meeting

1. Call to Order

Doug Jackson, Vice-Chair, called the meeting to order at 4:30 pm.

Members Present:

Deborah Bonter Chelsey Brooks, Regrets Terry Cassidy Betty Clost Marion Croft Doug Jackson, Vice-Chair Irene Robbins, Chair, Regrets

Staff Present:

Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator

Public Present:

None

2. Approval of Agenda

Moved by Betty Clost Seconded by Marion Croft

That the Agenda for the Accessibility Advisory Committee Meeting of January 13, 2021 be approved. Carried

3. Approval of Minutes

Moved by Betty Clost Seconded by Chelsey Brooks

That the minutes of the Accessibility Advisory Committee Meeting of November 11, 2020 be approved. Carried

4. Disclosures of Pecuniary Interest

None

1 5. Delegations

a) Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator presented the 2020 Multi-Year Accessibility Plan Status Update to the Committee. She indicated that the majority of the legislated deadlines have now passed and the status update provides information on the City’s compliance with the requirements. She also indicated that the City is in the process of preparing a new City Website that is scheduled to launch in March of 2021 in compliance with the 2021 compliance requirements.

Moved by Terry Cassidy Seconded by Deborah Bonter

The Committee recommended that Council approve the 2020 Multi-year AccessibilityPlan Status Update. Carried

b) Anne-Marie Cunningham presented the Committee with the 2020 Accessibility Compliance Audit that was submitted to the Province by the City Clerk. She indicated that she would update the Committee once the City receives a response from the Ministry.

c) Anne-Marie Cunningham presented the Committee with the Social Media Post that was put out by Communications staff regarding the City’s International Day of Persons With Disabilities 2020 event as well as the data on the number of persons who were reached and the positive engagements.

6. Public Input

None

7. Printed and Non-Printed Information

Moved by Betty Clost Seconded by Chelsey Brooks

That the printed information be received and filed. Carried

Terry Cassidy expressed his disappointment with the response from Via Rail regarding accessibility concerns at the Trenton Junction.

Betty Clost indicated that she felt it was very positive that they are accommodating persons with disabilities by providing transportation to the accessible location in Belleville.

2 8. Requests for Information

None

9. Adjournment

Moved by Deborah Bonter Seconded by Marion Croft

That the Accessibility Advisory Committee now adjourn at 5:51 pm Carried

______Anne-Marie Cunningham Doug Jackson Recording Secretary Vice-Chair

3

STAFF REPORT 21-001 PWES

Date: January 12, 2021

To: Mayor Jim Harrison and Members of City Council

From: Chris Angelo, Director of Public Works & Environmental Services

Subject: Single Source for 2021 Demo Sidewalk Machine

Recommendation:

That Council approves the purchase of a new (demo) 2021 Trackless MT7 articulating all season tractor from Joe Johnson Equipment for $173,656 taxes included. ______

Background:

As council may be aware, $185,000 has been earmarked for a new sidewalk machine in the 2021 capital budget. Just recently, Joe Johnson Equipment contacted us and advised that they have a new (classed as a demo) 2021 Trackless MT7 articulating all season tractor. ​

I am advised that this unit comes in well under today’s cost of the same setup. The breakdown of the attached equipment and costs are as follows

● 2021 Demo Trackless MT7 $111,153 ● Broom $7,650 ● Snowblower c/w chute $17,450 ● 5’ angle plow $6,300 ● Rear salter/sander $8,725

● Autogreaser $2400

Total $153,678 plus HST = $173,656 Net HST $156,382.73 < budget of $185,000

As Council may recall, in late 2018, we purchased a trackless sidewalk machine from Joe Johnson for $165,035 plus taxes with lesser equipment/attachments on it.

Existing Policy/By-law:

The City’s Purchasing Policy requires 3 written quotes for purchases between $5,000.00 and $40,000.00, and for purchases greater, a formal Tender submission. The Purchasing Policy includes a provision for single and sole sourcing where there is compelling rationale and City Council/Committee approval is granted.

Financial Impact:

Council has set aside $185,000 in the 2021 capital plan for a new sidewalk machine and this fully equipment demo unit comes in roughly $30,000 net HST under budget and we can have it within 3 weeks.

Public Input: N/A

Internal/External Consultation: N/A

Comments/Analysis:

The City has requested exemptions to the Purchasing Policy in the past for specific projects and equipment. There is a strong business case in this instance to support the request for a single source.

STAFF REPORT 21-002 PWES

Date: January 19, 2021

To: Mayor Jim Harrison and Members of City Council

From: Chris Angelo, Director of Public Works & Environmental Services

Subject: Single Source for 2020 New (Demo) John Deere Tractor

Recommendation:

That Council approves the purchase of a new (demo) 2020 John Deere JD 6110M all season tractor from Colvoy Equipment for $255,415.58 plus taxes. ______

Background:

As council may be aware, $300,000 has been earmarked for a new tractor in the 2021 capital budget. Just recently, Colvoy Equipment contacted us and advised that they have a new (classed as a demo) 2020 John Deere 6110M all season tractor with +-20 hours on it. This tractor is identical to the one we currently have.

I am advised that this unit comes in well under today’s cost of the same setup. The breakdown of the attached equipment and costs are as follows:

● 2020 demo Tractor $120,000 ● Blade $23,535 ● Mower $85,000.58 ● Sweeper $26,880

Total $255,415.58 plus HST Net HST $259,910.89 < budget of $300,000

In late 2017, we publicly tendered for a new tractor with the same equipment and awarded the purchase to John Deere with the same equipment for a very comparable price.

Existing Policy/By-law:

The City’s Purchasing Policy requires 3 written quotes for purchases between $5,000.00 and $40,000.00, and for purchases greater, a formal Tender submission. The Purchasing Policy includes a provision for single and sole sourcing where there is compelling rationale and City Council/Committee approval is granted.

Financial Impact:

Council has set aside $300,000 in the 2021 capital plan for a new tractor and this full equipment demo unit comes in roughly $40,000 net HST under budget and we can have it within 3 weeks.

Public Input: N/A

Internal/External Consultation: N/A

Comments/Analysis:

The City has requested exemptions to the Purchasing Policy in the past for specific projects and equipment. There is a strong business case in this instance to support the request for a single source.

City of Quinte West Public Works and Environmental Services Committee Minutes

Tuesday, December 8, 2020 City Hall Council Chambers

1. Call to Order

Councillor Al DeWitt, Chair called the meeting to order at 3:31 p.m.

Members Present:

Councillor Allan DeWitt, Chair Councillor David McCue, Vice-Chair Councillor Karen Sharpe Councillor Fred Kuypers Councillor Lynda Reid Councillor Leslie Roseblade

David Shoniker, Public Member Jessica Smylie, Public Member Charles Naphan, Public Member Wayne Scaletta, Public Member Mayor Jim Harrison

Staff Present:

Chris Angelo, Director of Public Works & Environmental Services Matt Tracey, Manager of Water/Wastewater Tim Colasante, Manager of Engineering Jim Turner, Manager of Outdoor Operations (regrets) Stacy Dedlow, Recording Secretary

2. Disclosure of Pecuniary Interest and the General Nature thereof

3. Approval of Agenda - December 8, 2020

Agenda of the Public Works & Environmental Services Committee Meeting held on December 8th, 2020

Public Works and Environmental Tuesday, December 8, 2020 Services Committee Minutes

Moved by Shoniker Seconded by McCue Resolution: That the Agenda of the Public Works & Environmental Services Committee Meeting held on December 8, 2020 be approved with the exception that Staff Report 20-065 Playground Welcome Signs is pulled and not presented as part of the December 8, 2020 Agenda; Carried ​

4. Approval of Minutes

Minutes of the Public Works & Environmental Services Committee Meeting held on November 10 2020

Moved by Sharpe Seconded by Naphan Resolution: That the Minutes of the Public Works & Environmental Services ​ Committee Meeting held on November 10 2020 be approved; Carried ​

5. Presentations

None

6. Public Meetings

None

7. Public Input

Mr. Rick Searle spoke to Staff Report 20-058 Parkview Heights Speed Limit Reduction Proposal. Mr. Searle would like the speed limit reduced to 40km/h as this is a speed and safety issue. This is the second year in a row for a proposed speed reduction. Residents are 84% in support of the reduction and have set a clear mandate. Mr. Searle provided a photo from earlier in the day showing two vehicles parked on either side. He also drove the street at both 40km/h and 50km/h and there was a big difference between the speeds on this roadway. Mr. Searle thanked the Committee for letting him speak.

8. Committee Staff Reports

8.1. Director of Public Works and Environmental Services

Public Works and Environmental Tuesday, December 8, 2020 Services Committee Minutes

a) Staff Report 20-057 Public Works Directors Update

Moved by Shoniker Seconded by Scaletta That Committee receives the Director of Public Works and Environmental Services Staff Report 20-057 Public Works Directors’ Update for information. Carried

b) Staff Report 20-058 Parkview Heights Speed Limit Reduction Proposal ​

Moved by Shoniker Seconded by Naphan That Committee receives the Director of Public Works and Environmental Services Staff Report 20-058 Parkview Heights Speed Limit Review for Information; and Further That the speed on Parkview Heights will not be reduced at this time; and Further That a 3 way stop be installed at Parkview Heights and Tripp Blvd; and Further That a 3 way stop be installed at Parkview Heights and Westmount Court. Carried ​ ​

c) Staff Report 20-059 Jarvis and Teal Road Speed Limit Reduction Proposal

Moved by Shoniker Seconded by Reid That Committee receives the Director of Public Works and Environmental Services Staff Report 20-059 Jarvis and Teal Road Speed Limit Reductions Proposal for Information; and That the speed on Jarvis Road from County Road 40 to Teal Road be reduced from 60km/h to 50km/h; and That the speed on Teal Road from County Road 40 to County Road 5 be reduced from 60km/h to 50km/h. Carried ​ ​

d) Staff Report 20-060 Bayswater Road - No Parking

Moved by Sharpe Seconded by Smylie That Committee approves no parking on Bayswater Road from the southern end of the cul-de-sac to 83 metres north on both sides of the road, all year round. Carried

Public Works and Environmental Tuesday, December 8, 2020 Services Committee Minutes

8.2. Water & Wastewater Services

a) Staff Report 20-061 Operations and Compliance Information Report

Moved by Roseblade Seconded by Scaletta That the Manager of Water and Wastewater Services Staff Report 20-061 PWES Operations and Compliance Information Report be received as information. Carried ​

b) Staff Report 20-062 QMS Internal and External Audit Report

Moved by Smylie Seconded by McCue That Committee recommends to Council that Staff Report 20-062 PWES QMS Internal and External Audit Results Report be received as information; and That Committee recommends to Council the commitment and endorsement of the Operational Plan by the Mayor signing Form F-CH-050. Carried ​

8.3. Engineering Services

a) Staff Report 20-063 Capital Works Progress Report

Moved by Shoniker Seconded by Naphan That the Manager of Engineering’s Capital Works Progress Staff Report 20-063 PWES be received as information. Carried ​

8.4. Manager of Outdoor Operations

a) Staff Report 20-064 Outdoor Operations Report

Moved by McCue Seconded by Scaletta That the Manager of Outdoor Operations Staff Report 20-064 PWES be received as information. Carried ​

Public Works and Environmental Tuesday, December 8, 2020 Services Committee Minutes

9. Printed Information

Holiday Garbage/Recycling & Christmas Tree Collection Schedule

Moved by Shoniker Seconded by Naphan That the correspondence printed for Committee information be received and filed. Carried ​

10 Non-Printed Information

11 Requests for Information .

Jessica Smylie asked about the boat launch and dredging progress. Director Angelo advised that there has been some complications but Staff are moving ahead and work will begin shortly.

Jessica Smylie is not in support of the Parkview Heights motion but the rest of Committee supported and moved the motion.

Councillor McCue asked if the contractors are going to start to tie their barges to shore and Matt Tracey advised that they will be removed soon.

Councillor McCue asked when the bike lanes will be painted on County Road 64. Tim Colasante advised that the contractor needs 5 degree weather held for a couple days in order to paint the lines.

Wayne Scaletta asked when Telephone Road, between Tate Road and Fraser Road will be repaired. Director Angelo said it is part of the 2022 budget.

Councillor Reid thanked staff for hanging the banners and lighting the two trees. Councillor Reid asked if staff can fill the hole at the Frankford Tourist Park in front of the playground area.

Councillor Reid requested that the holiday garbage and recycling information be posted to the electronic sign in Frankford since that is the area directly affected this year.

Public Works and Environmental Tuesday, December 8, 2020 Services Committee Minutes

Chuck Naphan said he is happy to witness and be a part of such big water and wastewater changes in the City of Quinte West, we are seeing milestones created.

Councillor Kuypers asked if the two white fuel tanks are staying in Compass Court. Director Angelo confirmed yes they are but Staff will find ways to shield them.

Chair DeWitt would like Public Works Staff to be sent a reminder to not just drive by waste in the ditch, stop and pick it up. Dumping has become a major issue and the 'no dumping' video and information should be posted weekly to social media.

12 Adjournment

Moved by Naphan Seconded by Roseblade That the Public Works & Environmental Services Committee adjourns at 4:32 p.m. Carried ​

Next Regular Meeting

Next PWES Meeting: February 9, 2021

Al DeWitt, Chair Stacy Dedlow, Recording Secretary

Mayor Harrison & Members of Quinte West Council 7 Creswell Dr. Trenton, ON K8V 5R6

January 25, 2021

Dear Mayor Harrison & Quinte West Council Members,

On behalf of the Community Navigation of Eastern Ontario, Volunteer & Information Centre of Hasting and Prince Edward (known as Volunteer & Information Quinte) and the United Way of Hasting Prince Edward; we are requesting your consideration for the proclamation of February 11th, 2021 as 2-1-1 Day in the Municipality of Quinte West.

2-1-1 DAY

February 11, 2021

WHEREAS, February 11, 2021 is 2-1-1 Day across Canada; and

WHEREAS, 2-1-1 is the number to call when you are looking for food, shelter, mental health support, indeed, any community or government program or service; and

WHEREAS, communities across Ontario and across Canada will be paying tribute to the importance of 2-1-1 in helping Canadians and celebrating the frontline staff of 2-1-1; and

WHEREAS, citizens of Quinte West face various challenges in their lives and 2-1-1 is there to connect them to the program or service they need;

THEREFORE, I, Jim Harrison, Mayor of the City of Quinte West, do hereby proclaim February 11, 2021 2-1-1 Day in Quinte West.

Thank you for your time and consideration, Tracey Legault-Davis Outreach Project Coordinator for HPE – Community Navigation of Eastern Ontario Manager of Information Services – Volunteer & Information Centre of Hasting Prince Edward (VIQ) CORPORATION OF THE CITY OF QUINTE WEST BY-LAW NUMBER 21-010

Being A By-Law To Provide For An Interim Tax Levy And To Provide For The Payment Of Taxes By Installment.

Whereas Section 317 (1) of The Municipal Act, Chapter M45, RSO 2001, as amended, provides that the Council of a local municipality, before the adoption of the estimate for the year, may pass a by-law levying a separate tax rate on the assessment in each property class in the local municipality rateable for local municipal purposes;

And Whereas it is deemed necessary and advisable to provide for an interim tax levy and to fix the date upon which such interim tax levy shall become due and payable in 2021;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this By-law shall be entitled the “2021 Interim Tax Levy By-law.”

2. An interim tax levy is hereby imposed and levied in order to provide money for general purposes of the Corporation prior to the adoption of the estimates for 2021. There shall be levied by the Corporation, sums equal to that which would be produced by applying the maximum rates set out in subsection 317(3), or as set by regulation pursuant to Section 371, to the whole of the assessment for all realty tax classes according to the last revised assessment rolls of the Corporation.

3. Realty Taxes levied in accordance with Section 2 hereof shall be based on 50% of the 2020 total taxes.

4. The said interim levy shall become due and payable in two installments as follows: one half of the interim tax levy shall become due and payable on the 29th day of March, 2021 and the balance of the interim levy shall become due and payable on the 27th day of May, 2021 and non-payment of the amount on the dates stated in accordance with this section shall constitute default.

5. If any installments or portion thereof remains unpaid after the due date, penalty and interest in accordance with the Corporation of the City of Quinte West By-law No. 98-164 will be charged until payment is made.

6. Penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same has originally been imposed and formed part of such unpaid interim tax levy.

7. The collector may mail or cause the same to be mailed to the address of such person(s) indicated on the last revised assessment roll, a written or printed notice specifying the amount of taxes payable.

8. This by-law shall take effect upon final passing hereof.

Read A First, Second And Third Time And Finally Passed This 1st Day of February, 2021.

Jim Harrison, Mayor

Kevin Heath, City Clerk

The Corporation Of The City Of Quinte West By-Law Number 21-014

Being A By-Law To Authorize The Signing Of A Release Of Covenant From Instrument Number HT203389 To S&S Tennier Holdings Inc, Pt Lot 2 Con 1, Sidney, Part 1 on Registered Plan 21R-24812.

Whereas the City of Quinte West sold land to S&S Tennier Holdings Inc registered by Instrument Number HT203426 on February 15, 2017;

And Whereas certain restrictive covenants were registered in connection with the transaction as Instrument Number HT203389;

And Whereas it is deemed appropriate and advisable to formally release all covenants in Instrument Number HT203389 on the basis of satisfactory compliance by S&S Tennier Holdings Inc;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this By-law shall be entitled the “Release of Covenant – S&S Tennier Holdings Inc By-Law.”

2. That the Mayor and Clerk, or designates, shall be and are hereby authorized and instructed to execute on behalf of the City a Release of All Covenants in Instrument Number HT203389 from the Corporation of the City of Quinte West to S&S Tennier Holdings Inc.

3. A copy of the said Consent is attached hereto, marked as Schedule “A” and forms part of this By-law.

4. That this By-law shall come into force and take effect immediately upon the final passing thereof.

Read A First, Second And Third Time And Finally Passed This 1st Day Of February, 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

\

/

Schedule “A” to By-law 21-014

CONSENT

The Corporation of the City of Quinte West consents to deleting all restrictive covenant contained in Instrument Number HT203389 from the register with a property description of:

“Pt Lot 2, Con 1, Sidney Part 1, Plan 21R-24812, Quinte West, County of Hastings.”

Dated at Quinte West this 1st day of February, 2021.

The Corporation of the City of Quinte West

Per:______Jim Harrison, Mayor

Per:______Kevin Heath, City Clerk

We have the authority to bind the Corporation.

\

/ CORPORATION OF THE CITY OF QUINTE WEST BY-LAW NUMBER 21-006

BEING A BY-LAW TO AMEND BY-LAW NUMBER 04-11, AS AMENDED, BEING A BY-LAW TO REGULATE THE MOVEMENT OF VEHICLES AT CERTAIN INTERSECTIONS AND ON CERTAIN HIGHWAYS OR PORTIONS OF HIGHWAYS IN THE CITY OF QUINTE WEST.

st WHEREAS By-Law Number 04-11 passed on the 1 ​ day of March 2004 and ​ ​ amended by By-Laws 05-07 05-30, 05-75, 08-03 and 09-19,11-100, 12-83, 13-19, 14-01, 15-129, 16-005,17-134, 19-145, 20-094, and 20-095 is a by-law to prohibit and regulate traffic in the City of Quinte West;

AND WHEREAS the Council for the Corporation of the City of Quinte West ​ deems it advisable and in the best interest of the City to further amend said By-law Number 04-11;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF QUINTE WEST ENACTS AS FOLLOWS:

1. This by-law may be cited as the “Traffic Control HTA Amendment #17 ​ By-Law”. ​

2. That Schedule “B” to By-Law 04-11 is hereby amended as follows:

a) That Schedule “B” have added thereto;

Column 1 Column 2 Column 3

HIGHWAY INTERSECTION TRAFFIC DIRECTION

Parkview Heights Tripp Blvd East & West bound Parkview Heights Westmount Court North bound & South bound

3. Schedules referred to in this by-law shall form part of this by-law and shall be of the same effect as if incorporated herein and each entry in a column of a Schedule or a column of this by-law shall be read in conjunction with the entries across therefrom, and not otherwise.

4. If any provision or requirement of this by-law or the application thereof to any person shall to any extent be held to be invalid or unenforceable, the remainder of the by-law or the application of such provision or requirement to all persons other than those to which it is held to be invalid or unenforceable, shall not be affected thereby and each provision and requirement of this by-law shall be separately valid enforceable to the fullest extent permitted by law.

5. Any and all by-laws or portions thereof or resolutions of the Council of The City of Quinte West contrary hereto or inconsistent herewith are hereby repealed.

6. This by-law takes effect and comes into force upon the final passing thereof.

READ, A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST DAY ​ ​ OF FEBRUARY 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Corporation Of The City Of Quinte West

By-Law No. 21-007

Being A By-Law To Amend By-Law Number 08-142, As Amended, Being A By-Law To Regulate The Speed of Vehicular Traffic On Highways And Portions Of Highways Of The City Of Quinte West.

WHEREAS By-Law Number 08-142 passed on the 20th day of October, 2008, is ​ a by-law to establish maximum speed limits in the City of Quinte West and amended by By-Laws 09-144, 12-60, 12-114, 12-129, 15-099, 16-004, 16-074, 17-009, 17-129, 19-136, 20-006;

AND WHEREAS the Council for the Corporation of the City of Quinte West ​ deems it advisable and in the best interest of the City to further amend said By-law Number 08-142;

Now Therefore The Council Of The Corporation Of The City Of Quinte West Enacts As Follows:

1. This by-law may be cited as the “Speed Limit Amendment #11 ​ By-Law”.

2. That Schedule “D” to By-Law 08-142 is hereby amended through the deletion of the following:

COLUMN 1 COLUMN 2 STREET FROM TO Jarvis Road Teal Road County Road 40

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST DAY OF FEBRUARY, 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

Corporation Of The City Of Quinte West

By-Law No. 21-008

Being A By-Law To Amend By-Law Number 08-142, As Amended, Being A By-Law To Regulate The Speed of Vehicular Traffic On Highways And Portions Of Highways Of The City Of Quinte West.

WHEREAS By-Law Number 08-142 passed on the 20th day of October, 2008, is ​ a by-law to establish maximum speed limits in the City of Quinte West and amended by By-Laws 09-144, 12-60, 12-114, 12-129, 15-099, 16-004, 16-074, 17-009, 17-129, 19-136, 20-006, 21-007;

AND WHEREAS the Council for the Corporation of the City of Quinte West ​ deems it advisable and in the best interest of the City to further amend said By-law Number 08-142;

Now Therefore The Council Of The Corporation Of The City Of Quinte West Enacts As Follows:

1. This by-law may be cited as the “Speed Limit Amendment #12 ​ By-Law”.

2. That Schedule “D” to By-Law 08-142 is hereby amended through the deletion of the following:

COLUMN 1 COLUMN 2 STREET FROM TO Teal Road County Road 40 County Road 5

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST DAY OF FEBRUARY, 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk CORPORATION OF THE CITY OF QUINTE WEST

BY-LAW NUMBER 21-009

Being A By-Law To Amend By-Law Number 12-124, Being A By-Law To Prohibit And Regulate The Parking, Standing Or Stopping Of Vehicles In The City Of Quinte West.

WHEREAS By-Law Number 12-124 passed on the 15th day of October, 2012, is a by-law to prohibit and regulate the parking, standing and stopping of vehicles in the City of Quinte West;

AND WHEREAS the Council for the Corporation of the City of Quinte West deems it advisable and in the best interest of the City to amend said By-Law Number 12-124;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF QUINTE WEST ENACTS AS FOLLOWS:

1. This By-law be cited as the “Parking Amendment Number 12-124-17”.

2. That By-law 12-124 is hereby amended as follows.

3. That Schedule “B” Parking Where Prohibited be amended as follows:

COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 STREET FROM TO SIDE PERIOD

Bayswater Southern limit 83 metres north Both 24 Hours Road (cul-de-sac)

4. This By-law takes effect and comes into force upon the final passing hereof.

Read, A First, Second And Third Time And Finally Passed This 1st Day Of February 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk

P.O. Box 490 Tel: 613-392-2841 7 Creswell Drive Toll Free: 1-866-485-2841 Trenton, Ontario K8V 5R6 Fax: 613-392-0714 www.quintewest.ca [email protected]

Caleb DenOuden, Acting Deputy Director of Financial Services

DATE: January 21, 2021

TO: Council

FROM: Caleb DenOuden

SUBJECT: Accounts Payable January 2021 ______The following Three (3) January 2021 listings totaling $5,717,888.36 are being provided for your information. If you have any questions please feel free to contact the Finance Department.

PAYABLE LISTING DATE TOTAL January 7, 2021 $4,070,845.75 January 14, 2021 $842,916.14 January 21, 2021 $804,126.47 TOTAL $5,717,888.36

______Caleb DenOuden CPA, CMA Acting Deputy Director of Financial Services City of Quinte West General Bank Account Payables Exceeding $10,000.00 All itemized payables are included in total voucher Note: If any member of Council has any questions concerning any of the items below please contact the Acting Deputy Director of Financial Services for invoice details prior to the Council Meeting Vendor Name Cheque Number Cheque Amount Transaction Description BUILDING RESTORATION 113509 $19,775.00 RENOS-BATHROOM/FLOOR/DRYWALL FEDERATION OF CANADIAN 113512 $10,298.12 MEMBERSHIP RENEWAL 2021 WOLSELEY CANADA INC 113535 $31,730.40 ITRON TRANSMITTER (132) 1000 ISLANDS DOCKS LTD. 113536 $12,514.49 40% DOCK EXPANSION PROJECT ALLEN INSURANCE GROUP 113537 $28,476.36 AIG 2021 INSURANCE POLICY BANG THE TABLE CANADA LTD 113538 $20,340.00 ENGAGEMENT LICENCE SUBSCRIPTION GREEN STREAM LAWN & VEGETATION 113546 $56,113.82 SPRING/FALL ROADSIDE WEED SPRAYING STARFIELD LION COMPANY 113558 $55,034.39 BUNKER GEAR DEKEYSER EXCAVATING LTD. 113579 $12,027.40 PARRY DR WATERMAIN DUVANCO HOMES INC. 113581 $18,000.00 REFUND GRADING DEPOSIT/BONDS HR TECHNOLOGIES 113586 $11,865.00 MAINTENANCE CONTRACT 2021 WOLSELEY CANADA INC 113596 $36,612.00 ITRON TRANSMITTER (360) ASSOCIATION OF MUNICIPALITIES EFT000000015456 $14,252.97 AMO 2021 MEMBERSHIP BAY OF QUINTE TOURIST COUNCIL EFT000000015458 $43,201.42 MAT TAX JUL-SEP 2020 BFL CANADA EFT000000015459 $1,435,548.20 2021 INSURANCE POLICIES CH2MHILL CANADA LIMITED EFT000000015462 $69,472.97 STORM/SANITARY SYSTEM MODEL DEVELOPMENT COUNTY OF HASTINGS-SOCIAL SERVICES EFT000000015467 $454,088.00 COMMUNITY SERVICES DEC 2020 COUNTY OF HASTINGS-EMERGENCY MEDICAL EFT000000015468 $238,357.00 PARAMEDIC SERVICES DEC 2020 COUNTY OF HASTINGS-HASTINGS MANOR EFT000000015469 $44,690.00 HASTINGS MANOR DEC 2020 COUNTY OF HASTINGS-CENTENNIAL MANOR EFT000000015471 $98,560.00 CENTENNIAL MANOR DEC 2020 HICKS MORLEY HAMILTON STEWART EFT000000015482 $13,127.94 RE: 3295 CITY OF QUINTE WEST HORWOOD ELECTRIC EFT000000015483 $13,156.47 LED LIGHTING RETROFIT HYDRO ONE EFT000000015485 $251,039.46 SUMMARY BILLING K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFT000000015488 $51,906.01 BULK SAFE-T-SALT KTI LTD EFT000000015490 $117,531.84 ITRON 5' CABLE (504) MUNICIPAL PROPERTY ASSESSMENT CORPORATION EFT000000015499 $136,036.06 Q1 QUARTERLY BILLING 2021 MURRANT ELECTRIC INC. EFT000000015500 $22,524.10 RECEPTACLES//OUTLETS/INSTALL ST 4 GENERATOR UNIONGAS - ALL GAS BILLS EFT000000015521 $39,064.78 SUMMARY BILLING US BANK NATIONAL ASSOCIATION EFT000000015522 $26,360.47 FUEL & VEHICLE REPAIRS US BANK NATIONAL ASSOCIATION EFT000000015522 $71,458.09 BUSINESS EXPENSE US BANK NATIONAL ASSOCIATION EFT000000015522 $174,948.35 MATERIALS & SUPPLIES CAMBIUM INC. EFT000000015537 $16,317.20 CONSTRUCTION MONITORING-VARIOUS SITES CODE 4 FIRE & RESCUE INC EFT000000015544 $33,888.70 EXTREME CUTTER/COMBI TOOL COUNTY OF HASTINGS-SOCIAL SERVICES EFT000000015548 $16,379.81 WRITE OFF GE INTELLIGENT PLATFORMS CANADA EFT000000015557 $24,082.97 SCADA SOFTWARE RENEWAL 2021 GREER GALLOWAY CONSULTING ENGINEERS EFT000000015559 $14,152.04 ANDERSON ISLAND BRIDGE REHAB JEFFREY G. WALLANS CONSTRUCTION LTD EFT000000015566 $52,693.10 OPP STORAGE SHED K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFT000000015568 $81,591.27 BULK SAFE-T-SALT KEMIRA WATER SOLUTIONS EFT000000015569 $23,743.90 KEMIRA ALS BULK KTI LTD EFT000000015571 $39,177.28 ITRON 5' CABLE (168) PIERCE ANIMAL CONTROL LTD. EFT000000015583 $12,870.70 ANIMAL CONTROL SERVICES DEC 20 Q & E ENGINEERING INC. EFT000000015585 $20,526.45 DOLLARSTORE INSPECTION/LULA DEVICE W.O.STINSON & SON LTD EFT000000015594 $46,480.76 DYED/CLEAR DIESEL/SUPER UNLEADED GAS TACEL LTD EFT000000015596 $41,859.27 TRAFFIC LIGHTS/PARTS TIM DONALDSON EXCAVATING EFT000000015600 $49,866.90 CULVERTS/INTAKE/LANDFILL/MT PELION FIBRE CABLE TOWER ELECTRONICS CANADA EFT000000015601 $13,221.00 INSTALL SEWER FLOW MONITORS WSP CANADA INC EFT000000015608 $12,407.47 SCADA/BOREHOLES/FF BRIDGE PLC REPLACEMENT A. WALSH FENCING EFT000000015610 $22,622.60 CENTENNIAL-INSTALL FENCE/DOG PARK FENCE REPAIRS K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFT000000015627 $34,980.99 BULK SAFE-T-SALT KEMIRA WATER SOLUTIONS EFT000000015628 $22,764.32 KEMIRA ALS BULK KTI LTD EFT000000015630 $39,177.28 ITRON 5' CABLE (168) NEPTUNE TECHNOLOGY GROUP (CANADA) EFT000000015636 $48,215.97 METER INSTALLS STRONG BROS. GENERAL CONTRACTING LTD EFT000000015647 $101,724.26 30 DUNDAS ST DEMO-REPAIR CERT2 TIM DONALDSON EXCAVATING EFT000000015651 $17,179.39 PARKING LOT/DITCHING/LANDFILL/DITCHING $4,414,034.74

Ministry of Municipal Ministère des Affaires Affairs and Housing Municipales et du Logement

Office of the Deputy Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7100 Tél. : 416 585-7100

January 22, 2021

MEMORANDUM TO: Municipal Chief Administrative Officers and Clerks

SUBJECT: Updates Related to the Revised Rules for Areas in Stage 1 under the Reopening Ontario Act, the Emergency Management and Civil Protection Act, including the Set Fine Amounts under the Provincial Offences Act, and Reporting Enforcement Data

In my memorandum of January 14, 2021, I provided an update on the coordinated provincial enforcement effort and I wanted to thank you again for your work in limiting the spread of COVID-19 infection and managing the impact of the pandemic on your communities. Your actions are having a positive impact on compliance and data reporting across the province.

Today, I am writing to provide a further update on the revised rules for areas in Stage 1 under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (ROA), and the establishment of set fine amounts under the Provincial Offences Act for individuals and corporations to be ticketed for failure to comply with an order or for the obstruct offences under the Emergency Management and Civil Protection Act (EMCPA) and ROA.

Specifically, Ontario Regulation 14/21 revised the Stage 1 Order, effective January 15, 2021 at 12:01 a.m., to permit construction projects that are funded in whole or in part by Canada or Ontario, or agencies of either, or by municipalities.

Additionally, the Chief Justice of the Ontario Court of Justice has established the set fine amounts under the Provincial Offences Act. These set fine amounts are effective January 14, 2021, and apply to individuals and corporations that fail to comply with an order made during a declared emergency and for obstructing any person exercising a power or performing a duty in accordance with an order made during a declared emergency. These set fine amounts apply to orders under both the EMCPA and ROA.

To help support municipal enforcement activities, I am attaching information the Ministry of the Solicitor General has shared with Chiefs of Police explaining, in more detail, the

Page 1 of 2

updates to the Emergency Management and Civil Protection Act, including the set fine amounts and the revised rules for areas in Stage 1 under the Reopening Ontario Act.

Lastly, the Ministry of the Solicitor General has updated the COVID-19 enforcement data reporting template and developed detailed instructions on the use of this template to reflect new EMPCA orders. The updated enforcement data template for municipalities is attached. In addition, the weekly reporting is now requested each Monday at 4 pm. This new time will allow the information you provide to inform analysis and decisions in a more timely way. I have mentioned this reporting template in past communications. I am pleased to hear that many municipalities are contacting the Ministry of Solicitor General in this regard.

Thank you, once again, for your continued efforts to help keep our communities safe and healthy.

Sincerely,

Kate Manson-Smith Deputy Minister, Ministry of Municipal Affairs and Housing

Enclosures: Correspondence from the Ministry of the Solicitor General to all Chiefs of Police dated January 15, 2021 – English version regarding Updates Related to the EMCPA and Revised Rules for Areas in Stage One under ROA

Correspondence from the Ministry of the Solicitor General to all Chiefs of Police dated January 21, 2021 – English version regarding Reporting Enforcement Data under the EMCPA and ROA

EMCPA -ROA Enforcement Data Template

If a French version is required, please contact [email protected].

Page 2 of 2 STAFF REPORT 2r -004cFs

A Natural Attraction

DATE: January 20,2021

TO Mayor Harrison, And Members of Council

FROM: Kevin Heath, CitY Clerk sUBJECT Records Retention - Livestreaming of Meetings cost Councillor CassidY Request

Recommendation:

That Staff Report 21-O04CFS be received and filed.

Background:

At a meeting of the Corporate and Financial Services Committee held on October T,2O2O, Committee considered the attached report and recommended to Council that Council livestream recordings be retained and made available to the public for a period of one year and that Committee livestream recordings be retained and made available to the public for a period of three months. As a result, Council passed By-law 20-103 on November 2,2020 (attached) to approve the same in accordance with the City's Records Retention By-law.

Councillor Cassidy has asked for a report on the cost of storing Council and Committee meeting livestreamings indefinitely. There is no cost for storing Council and Committee meetings on Youtube regardless of how many videos we store. However, there is an inherent risk of liability associated with retaining such records as they could be requested or accessed by anyone at any time or used in court proceedings. There is no legislative requirement for the City to maintain such records. Þq"fum As conveyed in the previous report, Minutes form the Official Record of Council and Committee meetings and remain permanently in the City's system' The timelines approved by Council for livestream retention allows ample time for the public to view a meeting that they may have missed or could not attend.

2 STAFF REPORT 20-108CFS

A Natural Attraction

DATE: September 24,2020

TO: Chair Karen Sharpe, And Members of the Corporate and Financial Services Committee

FROM: Kevin Heath, City Clerk

SUBJECT RecordsRetention Livestreaming of Meetings

Recommendation:

The Committee recommends that the City's Records Retention By{aw be amended to include livestream recordings;

And further that Council livestream recordings be retained and made available to the public for a period of one Year;

And further that Committee livestream recordings be retained and made available to the public for a period of three months.

Background:

The City has instituted and has been livestreaming Council meetings for the past while. Currently, each meeting is livestreamed for public viewing and remains available for public viewing at any time.

As a result of Covid-19, the Gity commenced livestreaming Committee meetings given the fact that individuals could not attend in person. Currently, these meetings continue to be livestreamed but are not made available to the public afier thã meeting. The Gity has been in receipt of requests from the public that

REGIOl{ these meetings be made available for viewing after the meeting in an effort to be more open and transParent.

At present, livestream recordings of meetings a¡e not included in the City's Re'cords ietention By-law. Staff is recommending that an Amending By-law be prepared to include livestream recordings of Council and Committee meetings in ine'City's Records Retention By-law. lt is being suggested that Council livestréam recordings be retainêd and made available to the public for a period of one year and that Committee livestream recordings be retained and made available to the public for a period of 3 months.

Minutes of the meeting are the official record of Council and Committee meetings and remain permanen-tty In the City's system. lt is the opinion of Staff that the timelines proposed for retaining tivestream records of Council and Committee ré"i¡ngs r"oi,U allow ample time for public to view a meeting that they may have missedir could not attend thus proving to be open and transparent. However, it is atso the opinion of Staff that such records should have a retention period and not be mainiained on a permanent basis by the municipality. lnternal/External Gonsultation :

o CAO o Acting Director of Corporate Services o County of Hastings . Gounty of Prince Edward . City of Belleville

Comments/AnalYsis: ln consultation with the noted municipalities there does not appear to be a determined retention schedule. This in part is likely due to the fact that livestreaming of meetings is a relatively new feature in municipal government.

2 The Corporation Of The Gity Of Quinte West By-Law Number 20-103

Being A By-Law To Amend By-Law 09-71, Being A Bylaw To Establish The Retention Periods For Gertain Documents And Records To Be Kept By The Corporation Of The C¡ty Of Quinte West And To Rescind All Previous By-Laws Dealing With This Subiect.

Whereas Section 1 16 (1 Xb) of the Municipal Act (RSO 1 990, Chapter M45 as amended) provides that a municipality or a local board thereof, as defined in the MunicipalAffairs Act, shall not destroy any of its receipts, vouchers, instruments, rolls or other documents, records and papers, except in accordance with a ByJaw passed by the Municipality and approved by the Auditor of the Municipality establishing schedules of retention periods during which the receipts, vouchers, instruments, rolls or other documents, records, and papers must be kept by the Municipality or local board;

And Whereas the Council of the Corporation of the City of Quinte West deems it necessary and expodient to amend Schedule "4" of By-law 09-71 to incorporate Livestream Recordings of Council and Livestream Recordings of Committee Meetings;

Now Therefore Be lt Enacted By The Council ForThe Corporation Of The C¡ty Of Quinte West As Follows:

1 That this byJaw shall be entitled the "2009 Records Retention By-law Amendment 09-71-01".

2. That Schedule'A' be amended by adding the following:

c14 Livestream Record¡ngs - Council Originating 1 c15 Livestream Recordings - Committee Originaling 3mos 3mos

3. This By-law shall come into force and take effect upon the final passing thereof.

Read A Flrst, Second And Thlrd Time And Finally Passed This 2nd Day Of November,2020.

Mayor

Heath, City Clerk STAFF REPORT 2t -008cFS

A Natural Attraction

DATE: January 22,2021

TO Mayor Harrison And Members of Council

FROM: Kevin Heath, City Clerk

SUBJECT Supporting Vulnerable Residents

Recommendation:

That Staff Report 21-008CFS be received and filed.

Background:

At the previous Council meeting it was requested that Staff report on the programs and partnerships related to homelessness.

The City in collaboration with Hastings County, Quinte Access and the Quinte West O.P.P. have programs in place for people experiencing homelessness or for those vulnerable individuals within our community. Any individual who requires a warm shelter for any reason, or any individual who encounters a person in need of a warm shelter, are encouraged to contact Hastings County at866-414-0300 or after hours (evenings and weekends) at877-528-9514 to obtain support.

This information was also conveyed via a City media release on December 21, 2020 for public information and has been attached for your reference. OFFICE OF THE MAYOR Jim Harrison

A Natural Attraction

MEDIA RELEASE FOR IMMEDIATE RETEASE

Supporting Quinte West's vulnerable residents this winter

QUINTE WESI' December 2L,2O2O - This winte[ the City of Quinte West has plans to support vulnerable residents in the community. The City, in collaboration with Hastings County, Quinte Access, and the Quinte West OPP, has programs in place for people experiencing homelessness or for those vulnerable individuals within the community. lf you encounter an individual who requires warm shelter for any reason, please contact Hastings County at866-414-0300 or after hours (evenings and weekends)at 877-528-9514.

It has been a challenging year for everyone in the community, please take a moment to check out those you know who are living alone.

-30-

For additional information, contact; Hannah Brown Commu nity Engagement Officer City of Quinte West 6L3.392.2841x4455 ha nna h. brown @q uintewest.ca IAR Workplan Comoliance Deadline Denarlmentlsl Work Reouirad Staff Required Timelines Anticipation Resources Êstimated Complel¡on Date Resources Used 1 Policies & Procedures 2013 Ail 2 Statement of Oro. Commitment 20't3 Ail 3 Written Document 2013 Alt . Draft Multi-Year Plan . AAC November'12, 4 Make Public 2013 Ail . Anne-Marie . December 12,2012 . AAC RevieWRecommend Approval 2012 5 Accessibilitv Plans 2013 Ail Cunningham/Andria . Staff Time . 2013 Status to AAC November 13,2013 . Staff Time . Council Approval . Council December 3, 6 Accessibility Plans in Consultation with pwd Anakons and Council December 2,2013 2013 Plannino . Post to Website 2012 7 Accessibility Plans - Post to web 2013 Ail I Accessibility Plans - Review every 5 vears 2013 Ail 9 Prepare an Annual Status Report and post 2013 Ail

. Research and consultation with OPBA (Ontario Public Buyers Association) . Draft New SectionsiWording For Purchasing Policy . Janet Powers/Lisa 10 Procuring or Acqu¡r¡ng Goods or Services 2013 Corporate/Finance . ReviewiRecommendation of . September,2012 . Limited Staff Iime November, 2013 . Amended Mason Staff Time Purchasing Policy By AAC (Accessibility Advisory Committee) . Approval of Amended Policy By Council . lmplementation and ïrainino 11 lf not practicable provide an explanation 2013 Coroorate/Finance City Hall . Purchase of Accessible Desk City Hall '12 Accessibility Self Service Kiosk - incorporate 2013 Corporate/Finance . Ed Woods & lT Staff . September 12,2012 . Electrician to install electrical drops . October 2012 $1,000 $1,000 . lnstallation of accessible kiosk

13 . Same as above Accessibilitv Self Service Kiosk - have reqard 2013 Corporate/Finance ' Same As Above . Same As Above . Same As Above . Same as above Same as above 14 Exemption from filinq accessibilitv reoort policy Training - all employees & volunteers, . Develop Training Program 15 developers, providing goods 2014 Human Resources . All Staff . December.2013 . Staff Time . November 2013 Ongoing Training . Staff Time those or services . lmplement Training Program on behalf of orq 't6 lnformation & Communication . Provide emergency plan on City

Website .30 minutes Staff . Completed Nov/1 1 17 Emergency Preparedness 2012 Human Resources . Donna McCormick . November 201 1 . Staff Time . Plan available in accessible format Time . As required upon request . Accessibility link added to header of . Library and DBIA websites . 30 minutes Staff 18 Feedback - accessible upon request 2014 Corporate/Finance Donna McCormick . September 201 1 . Completed Sep/1 1 . Staff Time . Feedback email link made available Time on that page . lnformation Session at City Hall (Apr 20112) . Establish Accessible Documents Work Team . Donnalee Craig Accessible formats and communication . Develop Standardized Formats and . Work Team . staff time . lnitial training sessions October . 19 supports upon request (timely manner, no cost 2015 Alt Templates for all City Documents Members . January2013 2012 staff time . . Ongoing Training . charged to other persons) . lT Department to Set Default on All . All Staff Training $4,400 $4,400 City Computers to Font Aerial 12 . Student ' Standardized Formats Available to All City Hall Staff on F Drive . ïraining for All Staff

Revised: 11812021 IAR Workplan Comoliance Deadline Department(s) Work Reouired Staff Reouired Timelines Anticioation Resources Estimated Completion Date Resources Used

. Upgrade web editor (city & library) . Add auto table CSS functionality (city & library) . Add high contrast to the website (city & library) ' Run compliancy checks on current city & library websites . staff time 14 hours Website New lnternet & lntranet WCAG 2.0 . Donna Mc0ormick . Analyze compliancy checks and make . student's wages . staff t¡me 2A Level A (other then closed caption Live pre 20't4 Corporate/Finance . Student . March 31,2013 . August 16/13 necessary changes and ed¡ts to 50o/o . recorded audio) . eSoluiions $13,950 webs¡tes to ensure compliancy . $13,550 eSolutions (student) . Develop training and reference mater¡al to help web editors ensure compliancy is maintained (student) . Retrain staff in new web editor (city & library)

. Donna McCormick All internet websites and web content WCAG . lnclude Level AA guidelines in . 2015-2016 4 months 585 hours staff time 21 2021 Corporate/Finance Will Smith Jun-1 5 2.0 Level M requirements for our next website (estimate) $30,000 $30,500 . Donna McCormick All intranet websites and content WCAG 2.0 . lnclude Level AA guidelines in . 2015-2016 22 2021 Corporate/Finance Will Smith 2 months Level AA requirements for our next website (estimate) Aug-15 372 hours staff time Jason Whelan

23

Educational or Training lnstitutes (notification of 24 need) provide educational or training resources or materials in accessible format N/A N/A 25 Provide student records and information on orooram reouirements in accessible format N/A N/A 26 Educational lnstitutes - Train Educators N/A N/A 27 Producers of - Conversion readv Text Books N/A N/A 28 Producers -Conversion readV Printed Materials N/A N/A 2S Libraries of Educational lnstitutes - Print N/A N/A " hoopla" which has downloadable . statf time 30 aud¡obooks, music, movies and graphic Sep-1 5 . $10,000 Libraries of Educational lnstitutes - Diqital N/A N/A novels Librarv Completed 31 Public Libraries - arranqe for provision of 2013 Librarv . Already complies 32 Employment - applies to employees not volunteers or non paid individuals 33 Workplace Emergency Response 20't2 Human Resources Recruitment - notify employees and public re 34 availability of accommodations 2014 Human Resources Notify applicant - availability of accommodation 35 upon request for assessments or selection process 2014 Human Resources 36 Arranqe for suitable accommodation if reouired 2014 Human Resources . Notice to Successful Applicant - notify of Draft Accessible Employment Policy 37 . Review/Recommendation polic¡es for accommodation 2014 Human Resources by AAC (Accessibility Advisory Committee) lnforming employees of policies re job . December31.2013 . Staff Time .lmplemented . 3B . Approval by Council, Library Board Staff Time accommodations 2014 Human Resources and Quinte Access Board 39 Accessible Formats & Communication . lmplement Policy Supþorts 2014 Human Resources 40 Document lndividual Acc. Plan 2014 Human Resources 41 Return to Work Process 2014 Human Resources 42 Performance Manaqement 2014 Human Resources 43 Career Development and Advancement 20't4 Human Resources 44 Redeplovment 2014 Human Resources 45 Transportation

Revised: 11812021 lAR Workplan Comoliance Deadline Denarlmentlsì Work Raor¡ired Slaff Flecuired Timelines Anticioation Resources Estimated Completíon Date Resources Used

Accessible Equipment Not Functioning - Repa¡r . Consultation With Fire Prevention . All Quinte Access Quinte Access/Public Works Officer Staff . July 1,2011 . Staff Time . Staff Time . August 15,2011- policy developed . Establishment of Fire Response . Fire Prevention .August 19, 2012- Drivers trained 46 201'l Protocol Officer .September 22,2011- QA Board approval . Preparation of Written Protocol .September, 201 2- completed . Approval by Quinte Access Board . lmplementation

. No higher fees charged on 47 Fees 2011 Quinte Access/Public Works conventional transportation for N/A NiA N/A . Already Complied N/A accessible service

. Signs posted on transit . Designation of 2 courtesy seats on buses designating each bus 48 Courtesy Seating 2011 Quinte Access/Public Works . Nadyne . January 1,2012 $1 00 January 1,2012 appropriate seating . Signage installation using OPTA ' designation Symbol . $1oo

. Review of existing routes . August 15,2011- policy developed . Policy written and . Writing scripts for drivers . All Quinte Access .August 19,2012- Drivers trained 49 Verbal Pre-boarding Announcements 201',l Quinte Access/Public Works . July 1,2011 . Staff Time approved QA board, staff . Training drivers Staff .September 22,201 1- QA Board approval trained . lmplementation 'September, 201 2- completed

. Review of existing routes . August 15,2011- policy developed . Writing scripts for drivers . All Quinte Access .August 19, 20'12- Drivers Training 50 Verbal On Board Announcements 201',l Quinte Access/Public Works July 1,2011 . Staff Time . Staff Time . Training drivers Staff ' .September 22,2011- QA Board Approval . Implementation . September, 2012- completed

51 Origin - Door to door if req'd 2011 Quinte Access/Public Works N/A N/A . Julv 1,2011 N/A . Alreadv Complied N/A . lnclusion in brochures, in person, by . All Quinte Access 52 Availability of lnfo re Accessible Equipment 2012 Quinte Access/Public Works . January 1,2012 . Already Complied N/A telephone and on website Staff . Staff Time

. Review and Recommendation by Accessibility Advisory Committee . All Quinte Access 53 Emergency Preparedness & Response Policies 2012 Quinte Access/Public Works . January 1,2012 . Statf Time . January 2013 . Staff Time . Approval by Quinte Access Board Staff .lmplementation . Training Staff 54 General Responsibilities 2012 Quinte Access/Public Works N/A N/A . January 1,2012 N/A . Alreadv Complied N/A . August 15,2011 - Policy developed . Draft Policy . August 19,20'l'l- Drivers Trained . Review/Recommendation by AAC . All Quinte Access 55 Transit Stops, Closest, deboard 20't2 Quinte Access/Public Works . January 1,2012 . Staff Time . September 22,2011- Board . Time (Accessibility Advisory Committee) Staff QC Staff Approval . Approval by Quinte Access Board . September 12,2012- completed

Revised: 11812021 IAR Workplan Comoliance Deadline Deoartmentlsl Work Reouired Staff Reouired Timelines Anticioation Resources Estimated Completion Date Flesorrrces IJsed

. Draft Policy . August 15,2011 - Policy developed . ReviewiRecommendation by AAC . August 19,2011- Drivers Trained (Accessibility Advisory Committee) . All Quinte Access 56 Storage Mobility Devices 2012 Quinte Access/Public Works . January 1,2012 . Staff Time . September 22,2011 - QC Board . Staff Time . Approval by Quinte Access Board Staff Approval . September 12,2012- completed

. August 15,2O1l - Policy developed . Draft policy . August 19,2011- Drivers Trained . Review/Recommendation by AAC . All Quinte Access 57 Deploy Lifting Devices 2012 Quinte Access/Public Works . October 10,2012 . Staff time . September 22,2011 - QC Board . Staff Time (Accessibility Advisory Committee) staff Approval . Approval by Quinte Access Board . September 12,2012- completed

. Review current transit schedule . August 15,2O11 - Policy developed . Draft policy . August 19,2011- Drivers Trained 58 Ensure adequate time -boarding,depboarding 2012 Quinte Access/Public Works . Review/Recommendations by AAC .Nadyne and Shelly . November 15,2012 .Staff time . Staff Time . September, 20'1 1 - QC Board Approval (Accessibility Advisory Committee) . September, 2012- completed . Approval by Quinte Access Board

. Draft Policy . August 15,2011 - Policy developed . Review/Recommendation by AAC . August 19,2O'11- Drivers Trained . All Quinte Access 59 Assistance w/ storage 2012 Quinte Access/Public Works (Accessibility Advisory Committee) . August 15,2012 .Staff time . September 22,2011 - QC Board . Staff Time Staff . Approval by Quinte Access Board Approval . September, 2012- completed

. Review current documents available . Choose alternate formats . Nadyne,Shelly and 60 lnformation available alter. Formats 2012 Quinte Access/Public Works . ReviedRecommendation by AAC . December 15,2012 . Staff time . Available upon request . Staff Time Andria (Accessibility Advisory Committee) . Approval by Quinte Access Board 61 Accessibility Plans - conventional 2013 Quinte Access/Public Works . Review QA mandate for use of specialized transit and ensure clear 62 Specialized - Estimate demand 2013 Quinte Access/Public Works requirements . Shelly . Staff time Completed Jan.1l13 . Review previous ridership stats and estimate future demand January 1,2013 established fare parity . Utilize future demand estimates and 63 Fare parity 2013 Quinte Access/Public Works . Shelly and Nadyne . January 1,2013 . Staff Time between Specialized and Conventional in calculate financial impact for fare parity Trenton Ward . Draft Service Disruption Policy . ReviewiRecommendation by AAC . policy developed November 2012, stalÍ 64 Service Disruption 20'i3 Quinte Access/Public Works (Accessibility Advisory Committee) . Shelly and Nadyne . January 1,2012 . Staff Time trained on procedures completed . Approval by QA Board . lmplement Policy 65 Mnft - new buses - accessrb/e 2013 Quinte Access/Public Works

66 New - Grab Bards, handrails 2013 Quinte Access/Public Works . Review RFT for new bus purchases to 67 F loors, ca rpets, surfaces 2013 Quinte Access/Public Works encompass all accessibility 68 Mobility Aid Spaces 2013 Quinte Access/Public Works requirements Mar 2015 - City signed the TPI Multi Year - Þ^.,¡^,.,/,^^^ññ^ñáÃ+;^â h., ^ ^^

Revised: 11812021 IAR Workplan Comoliance Deadline Dèoârtmêntlsl Work Required Staff Required Timelines Anticipation Resources Estimated Completion Date Resources Used . Kevrewrecommenoálron Dy AAU 69 Sfop Requesfs & Emergency Response 2013 Quinte Access/Public Works Governance Agreement provid¡ng access . Approval by QA Board . to the Metrolinx procument program 70 Lighting Features 2013 Quinte Access/Public Works Staff Time for . lmplement Policy . January 31,2013 . Possible consultãnt vehicle purchases 71 Signage 2013 Quinte Access/Public Works fee of $300-400 . Staff Time 72 Lighting Devices 2013 Quinte Access/Public Works . Shelly and Nadyne 73 Sfeps 2013 Quinte Access/Public Works 74 lndicators & Alarms 2013 Quinte Access/Public Works 75 Training 20't4 Quinte Access/Public Works onqoinq -Jan - Dec 2014 76 No Fare Support Persons 2014 Quinte Access/Public Works . Already complies

77 Electronic Pre-boarding Announcements 2017 Access/Public Works . July 2015 - purchase & installation of on Quinte . Quotes obtained and Unknown . Research various suppliers and obtain board equipment & software reviewed by May 31, quotes on electronic systems On-site training Soflware setup go live 2013 & . Work pricing into transit budget implementation Jan 2016 Finalized . ltems implemented . Review/recommendation by AAC implementation Jul-Sept 2016 Complied 78 Electronic Board into Capital Budget for On Announcements 2017 Quinte Access/Public Works . Approval by QA Board $260,000 Nov 2016 installation 201 41201 5 Completed Jan.01l17

79 IAR Timelines Department(s) Work Required Staff Required Timelines Anticioation Resources Estimated Completion Date Resources Used 80 SPECIALIZED TRANSIT 81 Oriqin to Destination Services 2011 Quinte Access/Public Works alreadv comoliant January 1,2013 Hours of service the 82 Companions if soace avail and children 2012 Quinte Access/Public Works alreadv comoliant same for both public and specialized, 83 Accessibilitv Plans 20't3 Quinte AccessiPublic Works Januarv 1.2013 although specialized service is offered overand above public transit - Fare parity 84 Visitors 2013 Quinte Access/Public Works alreadv comoliant implemented where and when public 85 Co-ord Services Urban Connections 2013 Quinte Access/Public Works alreadv comoliant transit is offered in urban Trenton Ward Hours of Service (same for specialized as Complied 86 conventional) if offer both conventional and 2013 Quinte Access/Public Works specialized services Januarv 1.2013 . Review of specialized service and draft polices and Accessibility plan 87 2017 Quinte Access/Public Works . Review/recommendation by AAC . Shelly and Nadyne . Staff time . Approval by QA Board Hours of Service . lmplementation 88 Service Delavs 2013 Quinte Access/Public Works

89 2014 Quinte Access/Public Works Cateqories of Eligibility for specialized transit 90 Bookinq - same dav and uo to 3 hours 2014 Ouinte Access/Public Works already compliant - 91 Emeroencv Soec. Transit 2014 Ouinte Access/Public Works prepare written policy - 92 No Trio Restrictions 2014 Quinte Access/Public Works approval QA Board 93 Fare Paritv 2017 Quinte Access/Public Works and QW AAC - Feb 94 Aoolication Process for Soec. Transit 2017 Quinte Access/Public Works 1014 95 ACCESSIBLE RAIL CARS s6 One Rail car oer train accessible 20'l'l NiA One rail car with mobility aid accessible 97 2013 N/A washroom 98 scHooL BusEs Ensure integrated accessible school transit of 99 J ul-1 1 N/A aporopriate alternate 't00 Jan-1 4 N/A Develop lndividual school transportation olans 101 DUTIES OF MUNICIPALITIES - General

. All Quinte Access . All Quinte Access 142 Municipal AAC - development of construction 2013 Quinte Access/Public Works . . November 2012 . November 2012 . Staff Time Draft criteria Staff/PW Staff/PW or replacement of acc. Bus stops and shelters . AAC Review/Aporoval ldentify planning for accessible bus stops and . Draft criteria . All Quinte Access . All Quinte Access 103 2013 Quinte Access/Public Works . November 2012 . November 2012 . Staff Time shelters . AAC Review/Approval Staff/PW Staff/PW AAC & council determine on-demand 104 20'13 OPP/Corporate Finance . November 13,2013 accessible taxicabs required in communitv . N/A . Staff Time Progress made toward meeting the need for 105 2013 OPP/Corporate Finance accessible taxicabs in its accessibilitv olan N/A 106 DUTIES OF MUNICIPALITIES - That License Taxicabs Ensure not charging a higher fare or an 147 2011 OPP/Corporate Finance additional fee for pwd . Enforced bv OPP . OPP staff

Revised: 1/812021 IAR Workplan Comoliance Deadline Deoartmentlsl Work Reouired Staff Reouired Timetines Resources Completion Date Anticipation I Estimated I Resources Used Ensure no extra for 108 charges storage of mobility 2011 OPP/Corporate Finance aids or assistive devices . Enforced bv OPP . OPP staff ensure owners and operators place vehicle . - 109 2012 OPP/Corporate Finance Enforced by OPP License registration and identificat¡on on rear bumper Requirement . OPP staff 110 Public Spaces

lncorporate the Design of Public Spaces on newly developed or redeveloped recreational trails and beach access routes, outdoor public 111 2016 use eating areas, outdoor play spaces, exterior paths of travel, accessible parking and service related elements

lf developing recreational trails consult with 112 public, persons with disabilities and municipal 20't6 AAC if there is one Provide maintenance and restoration of 113 2016 publics spaces Develop procedures for preventative and 114 emergency maintenance of accessible 2016 elements in public spaces Develop procedures for dealing with 115 temporary disruptions when accessible 2016 elements under public spaces not working 't16 Report every three years 2016 117 Accessible Counters City Hall 2014 Building & Facilities . Build and lnstall Long and Short Manager of Buildings Spring of 2014 3rd Party Luymes Construction at a Accessible Counters at Lower Level & Facilities Construction cost of $8,960.90 Payment Counter Company - $15,000 . Build and lnstall Long and Short Accessible Counters at Lower Level lnformation & Payment Counter 118 . Build and lnstall Long Accessible May 1 2014 Counters at Upper Level Payment Counter . Alter West Portion of High Counter on Second Floor to a Wheel Chair Accessible Counter

City Hall Washroom Accessible Door Openers 4 Building & Facilities . lnstall 1 Accessible Door Opener on Manager of Buildings Summer of 2014 3rd Party Luymes Construction at a the Hallway Door leading to the first & Facilities Construction cost of $8,960.90 floor washrooms at City Hall Company - $50,000 . lnstall 2 Accessible Door Openers on the First Floor Public Washroom Doors at City Hall 't 19 . lnstall 2 Accessible Door Openers on May 1 2014 the Doors Between Padl and Pad2 al the Trenton Arenas ' lnstall 1 Accessible Door Opener on the Main Door at the Batawa Recreational Center.

City Hall Front Entrance Cement Work 2015 Building & Facilities .Replace and Repair all Cement that is Manager of Buildings RFP Out 3rd Party cracked, broken, uneven in the Front & Facilities Construction Entrance to City Hall Company - $75,000 .Replace and Repair all lnterlocking Stone that is cracked, broken, uneven in 12A the Front Entrance to City Hall. 12-Ocl-15 .look at the Handicap Parking and install curbs to allow wheelchairs access to sidewalks from Parking Space in the Front Entrance to City Hall

City Hall Accessible Toilet Back Rests 2014 Building & Facilities . lnstall I Back Rests for all Accessible Manager of Buildings Done 3rd Party Plumbing 12',1 Jun-'14 Toilets in all Washrooms at C¡ty Hall & Facilities Company - $3,500.00

Revised: 11812021 IAR Workplan Comolianca Deadline Deoarlmentlsì Work Reouired Staff Reouired Timelines Anticioation Resources Estlmated Completion Date Resources Used New Accessible Playground 2014 Parks Batawa Natural Playground- continu¡ng Manager of Open 2014-2015-2016 70000 122 2016 Spaces $50,000 Jun-1 5 Done as part of Capital Works Parks 123 Manager of Open Fall 2014 Done as part of Capital 17 New Accessible Picnic Tables 2014 Build Tables Soaces 2014 $10.000 Works Parks 124 Replacement of Stone Protective Surfacing Manager of Open 5-2014 Done as part of Capital with Enqineered Wood Fibre 20't4 Remove and Reolace Surfacino Soaces $50.000 5-201 5 6-201 6 Works Parks 125 Replacement of 5 Swing Sets with Accessible Manager of Open 6-2014 Done as part of Capital Swinq Sets 2014 Remove and Reolace Swinqs Spaces $25.000 6-2015 6-2016 Works Parks 126 Accessible Sidewalk to Bain Park Play Manager of Open Fall2014 Done as part of Capital Structure 2014 lnstall Pavement Soaces s10.000 Works Parks 127 Accessible Walkway - Elmwood Park Manager of Open Fall 2014 Done as part of Capital (BvroniShoniker) 20't4 lnstall Pavement Soaces $15.000 Works Parks 128 Manager of Open 6-2015 ongoing Done as part of Capital Bench Reolacements 2014 Build and Replace Benches Spaces $10,000 Works Parks 129 Accessible Walkway - Forest Ridge Park - Manager of Open Fall2014 Done as part of Capital Frankford 2014 lnstall Pavement Sþaces $20,000 Works Parks 130 Accessible Playgrounds installed at Wooler Manger of Open Fall 2015 Done as part of Capital Communitv Park. Ghent Park & Jefferv 20't5 Remove and lnstall Plav structures Spaces $160.000 Works Parks 131 Accessible Playground installed at Frankford Manager of Open Fall 2016 Done as part of Capital Tourist Park 2016 Remove and lnstall Plav structures Spaces $75.000 Works Parks 432 Manager of Open Fall 2014 Done as part of Capital Comfort Station - Centennial Park 20't4 Build Facilitv Spaces s400.000 Works Parks 133 Manager of Open Fall 2016 Done as part of Capital Portable Accessible Staqe 2014 Desion. Fabricate Staoe Soaces 2016 $55.000 Works Creelman St., McGill St., George St. - Nov 134 Accessible Sidewalk - Creelman St., McGill St., Done as part of Capital 2014 Done as part of Capital Georqe St., Hwv. 2 (Dairv Queen to RCAF Rd.) 2014 Public Works Enoineerino Works Enoineerino Hwy2-Nov2015 Works - Accessible Sidewalk M¡ll St., North Trent St., Mill St. - Nov 135 St., Nofh Trent 2015 Hwy 2 (RCAF Road to East slde of CFB Done as part of Capital Hwy2-Nov2016 Done as part of Capital Trenton) 2015 Public Works Enoineerinq Works Enqineerino Works

136 Accessible Parking Spaces - Front Street Done as part of Oct-15 Done as part of Capital Parkinq Lot 2015 Public Works Enoineerino Caoital Works Works

137 Accessible Sidewalk - Shuter St. & Victoria Done as part of Oct-'14 Done as part of Capital Ave. 2015 Public Works Enoineerino Caoital Works Works

138 I -Feb-1 6 Done as part of Capital Accessible Bus Shelters 2015 Public Works Enoineerino Late 201S-Earlv 2016 $25.000 Works Manager of Open 't 39 Spaces Fall 2015 Done as part of Capital St.Hilaire Park Parks New enoineered wood fiber Julv $4.000 Works Manager of Open part 140 Fall 2015 Done as of Capital Ghent Drive Parks Plavoround structure Ootion A Spaces Nov s60.000 Works Manager of Open 141 Fall 2015 Done as part of Capital Pavement between ball diamond Bain Park Parks Pavement Spaces Comolete $60.000 Works Manager of Open part 142 Fall 2015 Done as of Capital Protective Surfacinq - 5 Locations Parks Protective Surfacino Spaces Nov $50.000 Works Manager of Open part 143 Fall 2015 Done as of Capital Replace swinq set - 5 locations Parks Reolace swino set Spaces Comolete s30.000 Works Manager of Open part 144 Fall 2O15 Done as of Capital Plavqround equipment replacement Parks olavoround Spaces RFP Awarded $70.000 Works Manager of Open part 145 Fall 2015 Done as of Capital Strateqic Plan Centennial Park Parks Plan Spaces Comolete $0 Works Manager of Open part 146 Summer 2016 Done as of Capital Build New Soccer Pitch Centennial Park 2016 Parks Desion. Build Spaces $250.000 Works Portable Accessible Stage including electric lift Manager of Open part 147 Fall 2016 Done as of Capital and railino svstem 2016 Parks Desiqn. Fabricate Staqe Spaces $70.000 Works

Revised: 11812021 IAR Workplan Comoliance Dsadline Deoartmentlsl Work Recuired Staff Reouired Timelines Anticioation Resources Estimated Completion Datê Resources Used Manager of Open 148 Fall2016 Done as part of Capital Build New Hardball Field Centennial Park 2016 Parks Desion. Build Spaces $525.000 Works Manager of Open part 149 ln Progess Done as of Capital Trent Vallev Lodoe Connectinq Link Parks Spaces $25.000 Works part part 150 Removal and Replacement of existing Done as of Fall of 2016 Done as of Capital Belleville St. Mulit-Use Ïrail 2016 Public Works sidewalk as part of road reconstruction Enqineerinq Fall of 2016 Capital Works Works part part "t51 Done as of Fall of 2016 Done as of Capital Accessible Parkino Soaces - Frankford Arena 20't6 Public Works Line Paintinq Enqineerinq Fall of 201 6 Caoital Works Works North Murray St - Sidewalk Replacement and lnstallation new Done part part ',52 of sidewalk and multi- as of Fall of 2017 Done as of Capital Multi-Use Trail 2017 Public Works use trail c/w tactile plates Enqineerinq Summer oÍ 2017 Capital Works Works

153 Public Meeting / Committee Approval of Ongoing Division Street Desion 2017 Public Works Desiqn Enqineerinq Year End $75.000.00 parking lot part part 154 Regrading of to remove Done as of Nov-18 Done as of Capital Batawa Parkino Lot 2018 Public Works existinq concrete stairs Enqineerinq Fall of2018 Capital Works Works Build a 3 metre wide multi-use trail, 155 create accessible concrete aprons at Dec-1 8 North Murray St - Concrete aprons and Multi- corner of Hamilton Rd and North Murray Done as part of Done as part of Capital Use Trail 2018 Public Works St Enqineerinq Fall of 2018 Capital Works Works

156 Hamilton Road and Wallbridge-Loyalist Road - Build Accessible pedestrian crossings Done as part of Dec-18 Done as part of Capital Accessible crossinos 2018 Public Works as oart of the intersection reconstruct¡on Enqineerinq Fall of 2018 Capital Works Works part part 157 Done as of Dec-18 Done as of Capital Creswell Drive - Sidewalk Reolacement 2018 Public Works lnstallation of new concrete sidewalk Enqineerinq Fall of 2018 Capital Works Works Done as part of Done as part of Capital 158 Dec-1 I Maclellan Ave - Sidewalk Reolacement 2018 Public Works lnstallation of new concrete sidewalk Enqineerinq Fall of 2018 Capital Works Works Done as part of Done as part of Capital 159 Dec-1 I Shuter St - Sidewalk Reolacement 2018 Public Works lnstallation of new concrete sidewalk Enoineerinq Fall of 2018 Capital Works Works part 160 $1.2 Million Done as November, 2019 Done as of Capital Waterfront Trail Extension 2019 Planninq & Development lnstall 1.4 km Accessiblel Trail Fall of 2019 part of Capital Works Works 161 Restore Heritage Building as Accessible Planning & $312,000 Plus Done as part of Capital Old Town Hall Restoration 2020 -2022 Planninq & Development Cultural Centre Development 2020 -2022 Fundinq Bids Works part 't62 Renovate buidling for Quinte Access / Manager of Buildings 2019 Done as of Capital 30 Pelham Street - Renovation 2018 Buildinq & Facilities Food Bank & Facilities 2018 - 2019 $2,100,000.00 Works part 163 Renovate facility kitchen, hall, Manager of Buildings 2019 Done as of Capital Batawa Communitv Center - Renovation 2018 Buildino & Facilities washrooms & Facilities 2019 $450,000 Works part 164 Manager of Buildings 2018 Done as of Capital TPM Fuelino Station - Renovation 2018 Buildino & Facilities Accessible washrooms renovations & Facilities 2018 $1 10.000 Works part 165 Manager of Buildings 2018 Done as of Capital Citv Hall - Front entrance doors 2018 Buildino & Facilities Slidinq automatic doors & Facilities 2018 $75,000 Works 166 Manager of Buildings 2018 Done as part of Capital Frankford Arena - Front entrance doors 2018 Buildino & Facilities Slidino automatic doors & Facilities 2018 $15.000 Works part 167 Manager of Buildings 2018 Done as of Capital Citv Hall - LED 2018 Buildino & Facilities LED Liohts - Phase Two & Facilities 2018 $102.946.14 Works 168 Manager of Buildings 2019 Done as part of Capital Trent Port Marina - break walls 2018 Buildino & Facilities South Break Wall Reoairs & Facilities 2018 s20.246.21 Works 169 2018 Done as part of Capital Trent Port Marina - Wifi 2018 Buildino & Facilities Wifi imorovements lT Deoartment 2018 s50.000 Works part 170 Manager of Buildings 2018 Done as of Capital Trenton Arena Pad I - LED 2018 Buildino & Facilities LED Liohtino Uoorades & Facilities 2018 s48.574.09 Works part 171 Manager of Buildings 2020 Done as of Capital Police Station - Build 2018 Buildino & Facilities Desion Build & Facilities 2018 - 2020 s12.500.000.00 Works part 't72 Manager of Buildings 2018 Done as of Capital YMCA - UV liqhts 2018 Buildino & Facilities UV Liohts & Facilities 2018 $100.000 Works part 173 Manager of Buildings 2019 Done as of Capital Old Town Hall - Renovations 2019 Buildino & Facilities Buildino reoairs interior / exterior & Facilities 2019 $38.208 Works 174 Manager of Buildings 2019 Done as part of Capital Trent Port Marina - showers 2019 Buildino & Facilities Shower floors - stonhard & Facilities 2019 $5.988 Works part 't75 Manager of Buildings 2019 Done as of Capital YMCA - pool deck 2019 Buildinq & Facilities New oool deck & Facilities 2019 $203.900.00 Works 176 Manager of Buildings 2019 Done as part of Capital Trenton Arena Pad 1 - floorinq 2019 Buildino & Facilities New auditorium floorinq & Facilities 2019 $45.435.00 Works part 177 Manager of Buildings 2019 Done as of Capital Trenton Arena Pad 1 - tables & chairs 2019 Buildinq & Facilities Auditorium tables and chairs & Facilities 2019 $24,965.00 Works

Revised: 11812021 IAR Workplan Comoliance Deadline Dêf)ârtmêntlsl Work Required Staff Reouired Timelines Anticioation Resources Estimated Complelion Date Resources Used Manager of Buildings part 178 20't9 Done as of Capital Trenton Arena Pad 1 - HVAC 2019 Buildinq & Facilities Roof Too Unit & Facilities 2019 $15,800.00 Works Manager Buildings 179 of 2015 Done as part of Capital Old Fire Station #'l 2019 Buildino & Facilities Demolition & Facilities 2019 $150,000 Works Manager of Buildings 180 2019 Done as part of Capital 313-15 Front Street 2019 Buildino & Facilities Demolition & Facilities 2019 $143.748 Works Reconstruction of Heber St, George St, Crown lnstallation of new concrete sidewalk 181 2019 Done as part of Capital St and South St. 2019 Public Works and accessible pedestrian ramps Enoineerino 2019 $1,610.000.00 Works Manager of Open 182 Spaces Accessible Walkway - FRANKFORD Done as part of Capital SPLASHPAD SHELTER 2021 Parks INTALL ACCESSIBLE WALKWAY FALL2021 $10,000 Works Manager of Open 't 83 Spaces FALL2O2O Done as part of Capital Accessible Walkwav - Stone Crest Park 2020 Parks INTALL ACCESSIBLE WALKWAY Fall2020 $15.000 Works Manager of Open 184 Accessible Walkway - HANNAH PLAY Spaces Done as part of Capital GROUND 2021 Parks INTALL ACCESSIBLE WALKWAY FALL2021 $ 10,000 Works Manager of Open 185 ACCESSIBLE WALKWAY. BUD LITTLE PLAY Spaces Done as part of Capital GROUND 2021 PARKS INTALL ACCESSIBLE WALKWAY FALL2021 $10.000 Works Manager of Open 186 ACCESSIBLE PLAYGROUND - HANNA PARK Spaces SUMMER 2019 Done as part of Capital IREPLACEMENTI 2019 PARKS NEW ACCESSIBLE PLAY GROUND FALL 20I 9 $40.000 Works Manager of Open 187 Spaces Done as part of Capital ACCESSIBLE PLAYGROUND . ORCHARD LANE 2021 PARKS NEW ACCESSILBE PLAY GROUND FALL2021 $80.000 Works Manager of Open 188 ACCESSIBLE PLAYGROUND - STONECREST Spaces FALL2O2O Done as part of Capital PARK 2020 PARKS NEW ACCESSILBE PLAY GROUND FALL2O2O $l 10.000 Works Manager of Open 189 Spaces SUMMER 2018 Done as part of Capital ACCESSIBLE PLAYGROUND - BUD LITTLE 2018 PARKS NEW ACCESSIBLE PLAY GROUND FALL 2O1B s80.000 Works Revitilization of Trenton Branch 190 including accessible service desks, Project budget as yet Trenton Branch Librarv Revitalization 2020 Puþlic Librarv sisnaqe and wavfindino. CEO librarv 2020 unknown Reconstruction of sidewalk ramps to 1S'l 2021 Done as part of Capital Ontario Street 2020 Public Works meet AODA Public Works 2020 $20,000 Works Reconstruction of sidewalk and '192 2020 Done as part of Capital Queen St 2020 Public Works sidewalk ramps Enoineerino 2020 $1.104.000.00 Works Reconstrucion of sidewalk, sidewalk ramps, and pedestian crossings. 193 lnstallation of vibrotactile push buttons 2020 at Dufferin Ave and Division St Done as part of Capital Kinq St - Division St to Catherine St 2020 Public Works Enqineerino 2020 $2.100.000.00 Works Reconstruction of sidewalk and 494 2020 Catherine St - Kinq St to Sprinq St 2020 Public Works sidewalk ramos Enpineerine 2020 $255.000.00 Done as oart of Caoital Works Reconstruction of sidewalk and 195 2020 Victoria Ave - Kino St to Sorino St 2020 Public Works sidewalk ramps EnÊineerins 2020 s220.000.00 Done as part of CaÞital Works Reconstruction of sidewalk and 196 2020 Campbell St - Stella Cres to Princess St 2020 Public Works sidewalk ramos Ensineerins 20zo $'135.000.00 Done as oart of Caoital Works Reconstruction of sidewalk and 197 2027 McGill St - Dufferin Ave to Oueen St 2021 Public Works sidewalk ramps Ensineering 2027 SSso.ooo.oo Done as Þart of Capital Works 198 Reconstruction of sidewalk and 202t Lorne Ave - Creswell Dr to McGill St 2027 Public Works sidewalk ramos Engineering 202r S31o,ooo.oo Done âs Dart of Caoital Works Reconstruction of sidewalk and 't 99 2027 Kino St - Catherine St to 4th Ave 2021 Public Works sidewalk ramps Ensineerine 202L s1.400.000.00 Done as part of Caoital Works Renovations - flooring, HVAC, LED Manager of Buildings 200 2020 Frankford Golf Course 2020 Buildino & Facilities liohts & Facilities 2020 52s.ooo.oo Done as oart of CaD¡tal Works Manager 201 of Buildings 2020 YMCA 2020 Buildinq & Facilities LED Liqhtinq Upqrades & Facilities 2020 s30.000.00 Done âs part of Capital Works Manager of Buildings 202 2020 Frankford Arena 2020 Buildinq & Facilities LED Liohtino Uoorades & Facilities 2020 s20,000.00 Done as Þart of Caoital Works

Revised: 11812021 IAR Workplan Comoliance Deadline DeÞartment{s) Work Reouired Staff Reouired ïmelinês Antlc¡oâtion Resources Estimated Complétion Date Resources Used Manager of Buildings 203 2020 Frankford Arena 2020 Buildinq & Facilities Arc Flash Study & Facilities 2020 s15.000.00 Done as Þart of Cap¡tal Works Manager of Buildings 244 zo20 Trenton Arenas 2020 Buildinq & Facilities Arc Flash Studv & Facilities 2020 s20,000.00 Done as part of Capital Works Manager of Buildings 205 2020 Trent Port Marina 2020 Buildino & Facilities Exoand offices and admin area & Facilities 2020 s15.000.00 Done as oart of Capital Works Manager of 246 Buildings 2020 Trent Port Marina 2020 Buildinq & Facilities Personal Watercraft Docks & Facilities 2020 $25,000.00 Done as part of Capital Works 247 Batawa Community Center 2020 Buildinq & Facilities Patio Landscaoino Manaqer of Buildinqs 2020 s200.000.00 2020 Done as oart of Capital Works 248 Trenton Arenas 2020 Buildino & Facilities Hvdration Stations Manaqer of Buildinqs 2020 $20,000.00 2020 Done as oãrt of Ceoitâl Works 209 Frankford Municioal Office 2021 Buildino & Facilities LED Liohtino Uoorades Manaoer of Buildinos 2021 $60.000.00 2021 Done as oart of Caoital Works 210 YMCA 2021 Buildino & Facilities LED Liqhtinq Upqrades Manaqer of Buildinqs 2021 $40.000.00 2021 Done as oart of Caoital Works 21',1 Batawa Communitv Center 2021 Buildinq & Facilities Replace Roof Too Units Manaoer of Buildinos ?021 $75.000.00 2021 Done as part of Capital Works 212 Trent Port Marina 2021 Buildino & Facilities Personal Watercraft Docks Manaqer of Buildinos 2021 s30.000.00 2021 Done as oart of Caoital Works 213 Trent Port Marina 2021 Buildinq & Facilities Breakwall and dock repairs Manaoer of Buildinos 2021 $150,000.00 2021 Works 214 Cox Buildinq 202'l Buildino & Facilities Side walks and fencino Manaqer of Buildinqs 2021 s20.000.00 2021 Done as oart of Caoital Works 21s Trenton Arena 2021 Buildinq & Facilities LED Liqhtinq Upqrades Manaqer of Buildinqs 2021 $40,000.00 2021 Works 2't6 Amohitheatre 2021 Buildinq & Facilities lnterior renovations Manaoer of Buildinos 2021 s500.000.00 2021 Done as oart of Caoital Works 217 Tuckers Corners 2021 Buildino & Facilities Accessible washrooms renovations Manaqer of Buildinos 2021 s250.000.00 2021 Done as oart of CâDitâl Works

Revised: 11812021 1/26/2021 City of Quinte West Mail - Extrication

Christina Edwards-Scott

Extrication

Christina Edwards-Scott Tue, Jan 26, 2021 at 8:52 AM To: Christina Edwards-Scott

------Forwarded message ------From: Date: Mon, Jan 25, 2021 at 9:42 AM Subject: Extrication To: ,

Good morning,

We all know how important the Golden hour is when we are dealing with serious trauma at an MVC. Yesterday we had 3 critically injured people who needed to be extricated from two separate vehicles. Within 15-20 minutes of the first truck on scene, all three people were extricated and in care of paramedics. Although one was deceased, another was transported to KGH. That we were able to remove them in such a short time is directly attributable to the extra set of E- Draulic extrication tools the City approved with the purchase of our new rescue truck (232).

I think it is important to pass on our team mates on council that because they made the decision to support us by approving another set of extrication tools for stn 2, they had a direct positive influence on what was the best outcome under the circumstances,

We have the best equipment and training because we have the best support from our senior managers and council and that is the difference between success and failure.

Go Team

From all of us at Station 2

https://mail.google.com/mail/u/0?ik=f6f6a47dd6&view=pt&search=all&permmsgid=msg-a%3Ar-7333030175261086187&simpl=msg-a%3Ar-73330301… 1/1 ------Forwarded message ------From: Communications, HPE Schools Date: Mon, Jan 25, 2021 at 9:01 PM Subject: INFO: Board Meeting Update #188 To: Kerry Donnell

We are pleased to share Board Meeting Update #188. It is a summary of the public meeting of the Hastings and Prince Edward District School Board held January 25, 2021 online through a livestream event (the recorded version will be available within 24 hours). Official minutes will be approved at the next meeting in February.

Highlights of this meeting include the following:

 Recommendations for Black History Month, Pride Month and National Indigenous History Month  Update on Policy 19: Board Improvement Plan  QSS Revitalization Report  2020 Director’s Annual Report  Report from student trustees  Report from the Parent Involvement Committee  Report from the Special Education Advisory Committee  Report from the Policy Review Working Committee  Report from the OPSBA Information Exchange  Report from the Equity and Inclusivity Advisory Committee  Questions from trustees

For future reference, Board Meeting Update can be found by following this path: www.HPEschools.ca > Board > Board Room > Board & Committee Meetings > expand the Board meetings toggle

Kerry.

Kerry Donnell Communications Manager 613.966-1170, ext. 62354 613.847.0696 http://www.HPEschools.ca

* Follow us on social media: @HPEschools *

"Inside a crisis is an opportunity to make the world a better place." – Unknown.

The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain confidential or privileged information. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of this communication is prohibited. If you received this in error, please contact the sender and destroy all copies of this e-mail.

Minutes of the meeting of the

Quinte Conservation Executive Board Meeting AGENDA

Date: November 19, 2020, 3:30pm Location: ZOOM

Members Present: Carrie West (Township of Madoc), Chris Malette (City of Belleville), Don Kuntze (City of Quinte West), Ellen Johnson (Town of Greater Napanee), Heather Lang (Tyendinaga Township), Henry Hogg (Addington Highlands Township), James Flieler (Municipality of Tweed), Janice Maynard (County of Prince Edward), John Hirsch (County of Prince Edward), John Wise (Stone Mills Township), Kate MacNaughton (County of Prince Edward), Les Stanfield (County of Prince Edward), Mike Stevens (Marmora and Lake Municipality), Norm Roberts (Township of South Frontenac), Ray Hobson (County of Prince Edward), Sean Kelly (City of Belleville), Steven Everhardus (Town of Deseronto), Tom Livingston (County of Prince Edward)

Members Absent: Bob Bridger (Tudor and Cashel Townships), Dale Grant (Stirling and Rawdon Township), Jim Dunlop (County of Prince Edward), Mike Kerby (Centre Hastings Municipality), Nicki Gowdy (Township of Central Frontenac), Paul Carr (City of Belleville)

Also Present: Brad McNevin (CAO), Christine Jennings (Aquatic Science Coordinator), Christine McClure (Water Resources Manager), Elizabeth Lowe (Planning and Regulations Technician), Jack Evans (Media), Mark Boone (Drought Management Project Coordinator), Olivia Hughes (Stormwater Project Coordinator), Paul McCoy (Planning and Regulations Manager), Sam Reid (Corporate Services Assistant), Sharlene Richardson (Regulations Officer), Tammy Smith (Corporate Services Manager), Tim Trustham (Lands Operations Coordinator)

1

1. Call to Order The Chair called the meeting to order at 3:35 pm.

a. Notice Regarding Cell Phones and Pagers

Cell phones and pagers are not permitted to be turned on during the meeting, except in an event of an emergency. If the device is to be left on, it must be announced at the beginning of the meeting.

b. Collection of Personal Information for Board Minutes

This is addressed to anyone that is not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes will become public information after review and approval of the board. If you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting.

2. Approval of the Agenda

There was no discussion.

MOTION QC-20-083 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: John Hirsch (County of Prince Edward)

THAT, the Agenda for the November 19, 2020 Executive Board Meeting be approved.

CARRIED

3. Approval of the Minutes of the Quinte Conservation Executive Board meeting of October 15, 2020

There was no discussion.

MOTION QC-20-084 Moved By: Norm Roberts (Township of South Frontenac) Seconded By: Ray Hobson (County of Prince Edward)

THAT, the Minutes from the October 15, 2020 Quinte Conservation Executive Board Meeting be approved.

CARRIED

4. Action Items of the previous Quinte Conservation Executive Board Meeting

There was no discussion.

2

5. Business Arising from the Minutes

6. Disclosure of Pecuniary Interests

7. Delegations

8. Review and Approval of the Section 28 Regulations and Permits (Motion to Approve)

There was no discussion.

MOTION QC-20-085 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Don Kuntze (City of Quinte West)

THAT, the Review and Approval of the Section 28 Regulations and Permits be approved.

CARRIED

9. Plan Review Summary (Motion to Approve)

There was no discussion.

MOTION QC-20-086 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Plan Review Summary be approved.

CARRIED

10. Budget Control (Motion to Approve)

There was no discussion.

MOTION QC-20-087 Moved By: John Hirsch (County of Prince Edward) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Budge Control be approved.

CARRIED

3

11. Hydro Report (Motion to Approve)

Board Member asked for clarification about the report.

Staff answered.

MOTION QC-20-088 Moved By: Carrie West (Township of Madoc) Seconded By: Steven Everhardus (Town of Deseronto)

THAT, the Hydro Report be approved.

CARRIED

12. Media Releases and Communications Report (Motion to Receive)

There was no discussion.

MOTION QC-20-089 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Steven Everhardus (Town of Deseronto)

THAT, the Media Releases and Communications Report be received.

CARRIED

13. WECI Project Update (Motion to Receive)

Staff stated that both project have started and are in progress. In addition, it was mentioned that staff are impressed with the site visit at McLeod Dam with the consultant.

Board Member asked when we would have the feedback from the consultants.

Staff answered that the projects are due in March but we should receive a preliminary report in January.

General discussion followed on this topic.

Board Member asked how the consultants complete the underwater studies.

Staff answered.

4

MOTION QC-20-090 Moved By: Chris Malette (City of Belleville) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receive the 2020 Capital Dam Projects Update report.

CARRIED

14. National Disaster Mitigation Program (Motion to Receive)

Staff explained report.

Board Member asked about shoreline mapping costs.

Staff answered that Quinte Conservation is still scooping the project.

Staff added that the scope would have to be reduced for the grant application. The grant would fund 50% and Quinte Conservation would work with the municipalities to fund the other 50%.

Board Member asked why the project is limited to one year.

Staff answered that we do not know but the decision was made at a federal level.

Staff added that when the grant application is due we would have a more accurate budget.

Board Member asked about support letters from municipalities.

Staff answered that response has been good.

General discussion followed.

MOTION QC-20-091 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Les Stanfield (County of Prince Edward)

THAT, the Quinte Conservation Executive Board direct staff to apply for National Disaster Mitigation Program funding; AND THAT, the Floodplain Mapping Updates report be received.

CARRIED

5

15. Lands Committee Update (Motion to Receive)

There was no discussion.

MOTION QC-20-092 Moved By: Carrie West (Township of Madoc) Seconded By: Norm Roberts (Township of South Frontenac)

THAT, the Quinte Conservation Executive Board receive the Lands Committee Update.

CARRIED

16. Lands Committee – Conservation Areas Priority Upgrades (Motion to Receive)

Staff explained that we are creating a conceptual plan for Quinte Conservation’s major conservation areas. This will give staff direction moving forward and reduce operating cost by focusing on conservation areas that are most visited and should be highest priority.

Board Member asked about Little Bluff Conservation Area improvements.

Staff answered that with our “park and pay” money we are updating the railing along the bluff and the trails will get new signs. Staff added these things need to be addressed before it opens.

General discussion followed.

MOTION QC-20-093 Moved By: Ellen Johnson (Town of Greater Napanee) Seconded By: Kate MacNaughton (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receive the Conservation Areas Priority Upgrades report; AND THAT, staff be directed to finalize the concept plans for Vanderwater, Potter’s Creek and Little Bluff for implementation when funding is available.

CARRIED

17. Carbon Off-Setting Agreement Update (Motion to Receive)

Staff explained report and mentioned the meeting that happened early in the week.

Staff added when further update is available a lands committee meeting will be called to discuss and then brought to the Executive Board.

Board Member asked if Quinte Conservation met with a potential buyer at the meeting early in the week.

Staff answered yes.

6

Board Member asked if once we start receiving money through this program if we can use the funds how we want.

Staff answered yes.

MOTION QC-20-094 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Don Kuntze (City of Quinte West)

THAT, the Quinte Conservation Executive Board receives the Carbon Off-Setting Agreement Update report; AND THAT, further updates are given as new information regarding the Carbon Off-Setting Agreement with Bluesource becomes available.

CARRIED

18. Website Development Status Update (Motion to Receive)

There was no discussion.

MOTION QC-20-095 Moved By: Chris Malette (City of Belleville) Seconded By: John Hirsch (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receives the website update.

CARRIED

19. Impacts of Bill 229 on Regulations and Planning (Motion to Receive)

Staff explained that the planning and regulations department is most concerned with the proposed appeal process. Staff then explained the current process versus the proposed process and what the changes mean.

Staff showed diagram of the current process versus the proposed process to the Executive Board.

Board Member asked for the diagram to be sent to all Executive Board members.

Board Member asked if the appeal goes to the Ministry of Environment would the homeowner go to the Ministry of Natural Resources for technical help.

Staff answered that we do not know.

Tom Livingston left the meeting at this time.

7

Board Member asked if there is a group that is putting pressure on the province to make these changes.

Staff answered that we do not know but Conservation Ontario continues to provide us with information.

Board Member stated that these changes are a threat to municipalities.

Staff stated that board members are supportive and in general, we have a good relationship with our member municipalities.

Board Member agreed but stated that may not be the case for other Conservation Authorities.

Staff asked municipalities to raise their voice about the proposed changes.

Board Member stated that municipalities could not afford to administer what is proposed.

Staff said the province does not give the same amount of financial support to Conservation Authorities in comparison to municipalities. In addition, staff stated that Conservation Ontario is lobbying with local municipalities and groups to request repeal of Schedule 6.

Staff asked if municipalities to send letter to the Province stating they do not agree with the proposed changes.

Board Member stated the Minister of Municipal Affairs and Housing should be carbon copied on the letter.

MOTION QC-20-096 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Ray Hobson (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receives the Impacts of Bill 229 on Regulations and Planning report.

CARRIED

8

20. Impacts of Bill 229 on the Conservation Authorities Act (Motion to Receive)

Board Member stated that he remembers in the past some neighbouring municipalities were not supportive of Conservation Authorities.

Staff stated there are certain pockets throughout the province that are unsupportive.

The Media asked if staff if anything in Bill 229 would give Quinte Conservation relief of cost or provide revenue.

Staff answered not that we are aware of and there is nothing specifically in the bill about it.

Board Member stated that it is important to get council support, senior staff support, and planning department staff support from the municipalities.

General discussion followed.

Board Member asked if the link to Ontario Nature is on our social media pages.

Staff answered that is it on our website and the link to the website was put in the media release.

Board Member stated that it is not good to make changes without public consultation.

MOTION QC-20-097 Moved By: Les Stanfield (County of Prince Edward) Seconded By: Kate MacNaughton (County of Prince Edward)

THAT, the 2020 Provincial Budget and Bill 229 update be received; AND THAT, the Quinte Conservation Executive Committee take this information to their respective municipal councils; AND FURTHER THAT, staff be directed to circulate the proposed municipal resolution attached with this staff report to our membership for support.

CARRIED

9

United Counties of Stormont, Dundas 81Glengarry

RESOLUTION

' MOVED BY Councillor McGi||is RESOLUTIONNO ‘

SECONDED BY Councillor Warden DATE January 18, 2021

THATthe Council of the United Counties of Stormont, Dundas and Glengarry request that the Province of Ontario allow for small businesses to immediately reopen with the required health guidelines and protocols in place; and THATthis resolution be sent to the Premier of Ontario, the Ministerof Municipal Affairs and Housing, MPP Jim McDone|l, and circulated to all municipalities in Ontario.

EARRIEDLI‘DEFEATED El DEFERRED

WARDEN

Recorded Vote:

CouncillorArmstrong CouncillorByvelds Councillor Fraser CouncillorGardner CouncillorLandry CouncillorMacDonald CouncillorMcGi||is CouncillorPrevost CouncillorSmith CouncillorWarden CouncillorWert CouncillorWilliams

TEL: (705)-544-7525 FAX: (705)-544-2369 [email protected] www.charltonanddack.com

January 7th, 2021

The Honourable Doug Ford Premier of Ontario

Sent by email: [email protected]

RE: MOTION REGARDING - Insurance

The following resolution was passed by the Council for the Municipality of Charlton and Dack on December 18th, 2020:

WHEREAS the cost of municipal insurance in the Province of Ontario has continued to increase – with especially large increases going into 2021.

AND WHEREAS Joint and Several Liability continues to ask property taxpayers to carry the lion’s share of a damage award when a municipality is found at minimum fault;

AND WHEREAS these increases are unsustainable and unfair and eat at critical municipal services;

AND WHEREAS the Association of Municipalities of Ontario outlined seven recommendations to address insurance issues including:

1. The provincial government adopt a model of full proportionate liability to replace joint and several liability. 2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10 day rule on slip and fall cases given recent judicial interpretations and whether a 1 year limitation period may be beneficial. 3. Implement a cap for economic loss awards. 4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third party liability coverage to $2 million in government regulated automobile insurance plans. 5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non profit insurance reciprocals. 6. Compel the insurance industry to supply all necessary financial evidence including premiums, claims and deductible limit changes which support its

287237 Sprucegrove Road Englehart, ON P0J 1H0

and municipal arguments as to the fiscal impact of joint and several liability. 7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General.

THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Charlton and Dack call on the Province of Ontario to immediately review these recommendations and to investigate the unethical practice of preferred vendors who are paid substantial amounts over industry standards, despite COVID 19 delays, as insurance premiums will soon be out of reach for many communities.

AND FURTHER BE IT RESOLVED THAT this motion be provided to the Honourable Doug Ford, Premier of Ontario, the Honourable Rod Phillips, Minister of Finance, the Honourable Doug Downey, Attorney General of Ontario, the Honourable John Vanthof, MPP for Timiskaming- Cochrane, and all Ontario municipalities.

Yours Truly,

Dan Thibeault Clerk Treasurer CAO Municipality of Charlton and Dack

CC: Honourable Peter Bethlenfalvy, Minister of Finance Honourable Doug Downey, Attorney General of Ontario Honourable John Vanthof, MPP for Timiskaming- Cochrane All Ontario Municipalities

287237 Sprucegrove Road Englehart, ON P0J 1H0

January 22, 2021

RE: Item for Discussion – Infrastructure Funding

At its meeting of January 20, 2021, the Council of the Corporation of the Town of Bracebridge ratified motion 21-GC-024, regarding Infrastructure Funding, as follows:

“WHEREAS the Association of Municipalities of Ontario (AMO) has reported that municipal governments own more of Ontario’s infrastructure than any other order of government, and most of it is essential to economic prosperity and quality of life;

AND WHEREAS municipalities deliver many of the services that are critical to residents in every community, and these services rely on well-planned, well-built and well-maintained infrastructure;

AND WHEREAS the Ontario Provincial Government has stated that universal asset management will be the foundation of its municipal infrastructure strategy because effective asset management planning helps ensure that investments are made at the right time to minimize future repair and rehabilitation costs and maintain assets;

AND WHEREAS Federal and Provincial infrastructure funding models now contain requirements for recipients to demonstrate that comprehensive asset management planning principles are applied when making decisions regarding infrastructure investment;

AND WHEREAS infrastructure funding limits need to be large enough to support significant projects that have a lasting community impact over multiple generations;

AND WHEREAS targeted funding for critical infrastructure is inconsistent with the principle foundation of an asset management strategy which prioritizes needs over wants and has resulted in underfunding of the wide range of infrastructure that municipalities are responsible for maintaining, such as arenas and libraries;

AND WHEREAS the Community, Culture and Recreation Stream of the Investing in Canada Infrastructure Program received demand of almost $10 billion for a $1 billion funding envelope;

AND WHEREAS broad eligibility for funding is more appropriate as municipalities best understand their infrastructure needs together with the needs of their community;

AND WHEREAS no and/or insufficient funding programs currently exist to fund the demonstrated need for the building, restoration and enhancement of community, culture and recreation assets;

Page 2

AND WHEREAS funding the replacement of these needed capital assets is beyond the financial capacity of most communities;

AND WHEREAS the age of the Town of Bracebridge arena is greater than 70 years old, and the Library greater than 110 years old, requiring immediate replacement;

AND WHEREAS the Town of Bracebridge was recently denied any funding under the Community, Culture and Recreation stream of the Investing in Canada Infrastructure Program, despite clearly meeting the tests of proper asset management and identifying needs over wants;

AND WHEREAS the economy of Ontario has been negatively impacted by the ongoing measures implemented to reduce the spread of COVID-19;

NOW THEREFORE the Council of The Corporation of the Town of Bracebridge resolves as follows:

1. THAT the Federal and Provincial Governments provide immediate broad and substantial municipal funding opportunities for well-planned, shovel-ready projects already prioritized under municipal asset management plans to provide immediate stimulus to the local, provincial and the federal economies in order to rebound from the impact of the COVID-19 pandemic.

2. AND THAT this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Federal Minister of Infrastructure and Communities; the Honourable Premier of Ontario; the Ontario Minister of the Finance; the Ontario Minister of Infrastructure; the Ontario Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario (AMO); the Federation of Canadian Municipalities (FCM); the Local Member of Parliament (MP); the Local Member of Provincial Parliament (MPP); and all Municipalities in Ontario.

In accordance with Council’s direction I am forwarding you a copy of the resolution for your attention.

Please do not hesitate to contact me if I can provide any additional clarification in this regard.

Yours truly,

Graydon Smith Mayor The Corporation of The City of Quinte West By-Law Number 21-015

Being A By-Law To Confirm The Minutes And Proceedings Of The February 1, 2021 Meeting Of The Council Of The Corporation Of The City Of Quinte West.

Whereas subsection 1 of Section 5 of the Municipal Act (S.O. 2001, c. 25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council;

And Whereas subsection 3 of Section 5 of the Municipal Act (S.O. 2001, c.25) provides that except where otherwise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law;

And Whereas it is deemed expedient that the Minutes and proceedings of the Council of the City of Quinte West be confirmed and adopted by by-law;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this by-law shall be entitled the “February 1, 2021 Council Meeting Confirmation By-law”.

2. The actions of the Council of the Corporation of the City of Quinte West, at its February 1, 2021 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law.

Read A First, Second And Third Time And Finally Passed This 1st Day Of February 2021.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk