EAST DORSET DISTRICT COUNCIL With the compliments of the Chief Executive Allenview House, Hanham Road Wimborne, Dorset BH21 1AG Cabinet Wednesday, 28 November 2018 SUPPLEMENTARY INFORMATION 10. Update from Portfolio Holders (Pages 3 - 30) 28 November 2018 This page is intentionally left blank Agenda Item 10 EAST DORSET DISTRICT COUNCIL PORTFOLIO:1 Change & Transformation CABINET DATE:2 28 November 2018 KEY ACTIVITIES SINCE Shadow Executive, 12 November, 19 November. These THE LAST REPORT:3 minutes are available as part of the Shadow Executive’s public record. Governance T&F Group, 20 November. The work of this group has largely focused on monitoring and approving the draft constitution for the unitary authority. However, it has now turned its attention to the working relationship between its statutory partners (T&PCs), voluntary bodies and other interested parties. ICT Workstream, 6 November. The progress towards ‘Day One’ continues with close monitoring. Cabinet Committee, 15 November. Minutes are available in the usual way. .DELEGATED DECISIONS None. MADE:4 ANTICIPATED Meetings of Shadow Executive. ACTIVITIES/MILESTONES Meeting of ICT lead team, 10 December.. FOR NEXT PERIOD:5 Meeting of Governance T&F Group, 19 December CabCom, 18 December. Interviews for Level 2 officer post, 3 December 1 Enter the portfolio area 2 Insert the date of the Cabinet meeting to which this summary update is to be reported 3 Provide brief details of the meetings attended, key activities or project milestones completed since the last report 4 Enter details of any delegated decisions made since the last meeting 5 Provide details of key activities, project milestones or significant meetings anticipated in the next period 3 This page is intentionally left blank 4 EAST DORSET DISTRICT COUNCIL V1 PORTFOLIO HOLDER UPDATE SUMMARY PORTFOLIO Community, Andy Skeats. CABINET DATE:1 November /December 2018 V1 KEY ACTIVITIES SINCE Leisure THE LAST REPORT:2 Most of the work is focussed on business as usual at present with significant work required for all senior staff prior to LGR. Officers are meeting regularly with colleagues from the rest of Dorset to ensure that the transfer of staff and standards of service are delivered on 1st April without impacting on the public. Officers have also been getting to know the other leisure centres across the new Dorset Council area in the preparation of a specification for consultants to produce an Options Appraisal for the future operation of leisure centres as requested by the Shadow Executive recently. Community & Open Spaces Moors Valley Golf The golf course reopened a few days after the Cabinet decision to bring back the operation in-house. The staff had worked hard to maintain the course during the closure and have been rewarded by positive comments from Club Members and casual users alike. The Health and Wellbeing Team have moved into the Golf Course reception area and are starting to operate their activities from there. At the Golf Club AGM last week, club 1 Insert the date of the Cabinet meeting to which this summary update is to be reported 2 Provide brief details of the meetings attended, key activities or project milestones completed since the last report 5 members seemed very positive about the new management arrangements. Heatherlands Community Centre The work is nearing completion and is due to be handed over to the team during the second week in December ready for opening to the public in January. A formal opening ceremony will be arranged once things have settled down and clubs and the community have got used to their new surroundings. Community Asset Transfer Work is progressing according to plan and our legal team is working with solicitors representing the Towns and Parishes to deliver the transfers. There are no concerns to report at this stage. None ANTICIPATED ACTIVITIES FOR NEXT LGA outcomes known. PERIOD:3 Planning for changes and thinking of our options Out of the Box thinking required to meet new challenges! 6 EAST DORSET DISTRICT COUNCIL PORTFOLIO HOLDER UPDATE SUMMARY PORTFOLIO:1 Mike Dyer - Economy CABINET DATE:2 28 November 2018 KEY ACTIVITIES SINCE The meeting (31 October) to update Members on the progress of THE LAST REPORT:3 the A338 work was repeated at the BIG meeting, so I have given the information under that heading (see below). Ferndown and Uddens BID met on 6 November. Russell Bowyer has resigned from the Chair, with Danny Godfrey elected as the new Chairman. It was reported that there had been an encouraging response to the Travel Plan Survey carried out by company Velocity on behalf of the BID. When completed, the information will be used to inform the route for the proposed bus service. The bus company (Nordcat) has advised that the service would initially be provided by a 16 seat mini bus, with a larger vehicle being brought in if there is sufficient demand. Police Inspector Cheyne Marley reported that there had been a relatively low level of Estate crime during the past three months. Other business included updates from the Security Warden and on the website, social media and the skills courses on offer. The full minutes are available and I can send them to Members on request. The Bournemouth International Steering Group meeting took place on 15 November. A report on the programme delivery at Aviation Park was received. Rigby Group are working on a masterplan. Gamma Aviation had consolidated the Dorset part of their operation to the site, which would result in the creation of 250 new jobs. On transport, the Blackwater East Junction is now complete, with a saving of £200k, which will go into other elements of the work. Progress on the A338 widening is ahead of schedule, with Phase 1 completed and work on Phase 2 started. Traffic delays of 20-30 minutes are being encountered, less between the hours of 10 am and 3 pm. The schemes at Parley are waiting for the planning decision. The draft minutes are available to Members 1 Enter the portfolio area 2 Insert the date of the Cabinet meeting to which this summary update is to be reported 3 Provide brief details of the meetings attended, key activities or project milestones completed since the last report 7 on request. Wimborne BID held their monthly meeting on 21 November. Reports were given on forthcoming events and festivals, funding requests, marketing and advertising. The draft minutes are available on request. DELEGATED DECISIONS MADE:4 ANTICIPATED Progress the Ferndown Town Centre Strategy. ACTIVITIES/MILESTONES FOR NEXT PERIOD:5 4 Enter details of any delegated decisions made since the last meeting 5 Provide details of key activities, project milestones or significant meetings anticipated in the next period 8 EAST DORSET DISTRICT COUNCIL PORTFOLIO HOLDER UPDATE SUMMARY PORTFOLIO:1 Environment Barbara Manuel CABINET DATE:2 28th November 2018 KEY ACTIVITIES SINCE Dorset Waste Partnership Joint Committee THE LAST REPORT:3 The Joint Committee meeting was held on the 5th November at County Hall. The Finance and Performance report to date was presented which forecast a projected adverse variance of £180K against the budget of £33.5M based on the first half of the financial year. This shows an improvement on the previous forecast of a variance of £723K. The main factors remain, the volatile recyclate price and vehicle fuel costs which are subject to fluctuation. (see attached Appendix 1). The predicted overspend will be covered by the Business Equalisation Fund if required, which is supported by all partners. This fund was utilised in the current year to maintain a standstill budget of £33.1M thereby covering the rise in the minimum wage. The Capital budget of £5.114M is currently standing at £2.5M Additional funds were allocated to this budget to allow for the purchase of land for the proposed Waste Management Centre in Blandford. The Draft Revenue Estimates for 2019/20 was presented to the Joint Committee for comment and noting only, as the responsibility for the 2019/20 budget sits with the Dorset Shadow Executive. The figures presented assume that Dorset Council will continue to deliver services in Christchurch in 2019/20 on the same basis as the current service, in return for a financial contribution from Bournemouth, Poole and Christchurch Council. 1 Enter the portfolio area 2 Insert the date of the Cabinet meeting to which this summary update is to be reported 3 Provide brief details of the meetings attended, key activities or project milestones completed since the last report 9 The proposed draft budget for 2019/20 which allowing for cost pressures and savings together with the income from BP&C, gives an assumption that the sum of £28638,488 will be required from Dorset Council. The planned Capital expenditure for 2019/20 is estimated at £8,525,100 The Business Plan for 2019/20 largely reflects the budget process on the assumption that there is no change to the existing service and strategic polices. Walford Mill Education Trust I attended the Walford Mill Education Trust AGM on the 8th November 2018. The Accounts, Statement of Financial Activities and Balance Sheet were received and adopted. Over the last year the Mill has faced financial difficulties due to the loss of their Arts Council grant. However, subject to conditions and scrutiny EDDC have granted two tranches of £15000 to support the trust. The Trust also received confirmation that their DCC grant is to be paid. The Trustees are currently looking for £15,000 pa third party grant funding to ensure their financial security. The Trustees are now looking to introduce new makers to the Mill which in turn will support the education programme. A new exhibition is currently running celebrating Christmas at the Mill, which is open until the 7th January 2019.